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West Virginia May 2015

Kiwanis Mountaineer DCON Bulletin

Table of Contents:

Page 1: Call to Convention

Page 2: Registration explanation

Page 3: Registration form

Page 4: Delegate Certification Form

Page 5: Single Service Project

Page 6-7: Proposed Order of Events

Page 8: Program Ad Form

Editorial:

It is time for District Conven-tion how the time has flown!

In the Formula, “Live it, Love it and Share it!” are you doing this for the WV district? Are you telling your story about Kiwanis?

Please help me finish the year strong. I hope to see members from every division at the convention.

Please bring a basket of

goodies to the auction.

These can be from a divi-

sion, a club, or and individ-

ual, but should represent

the area from which it

comes.

Gov. Sherry Charles

May 28, 2015

CALL TO THE 2015 DISTRICT CONVENTION

Dear Kiwanian!

You are hereby invited to attend the 2015 West Virginia District Kiwa-nis Convention, hosted by Divisions 5/6, August 7-9, 2015, at the Cacapon Resort in Berkeley Springs, WV.

For those Kiwanians attending with their spouse or a guest, the full Convention registration fee is $40 for both. If you are attending as an individual the full Convention registration fee is $30. If you are only attending the Saturday sessions and the House of Delegates the registration fee is $20. (See pg. 2 for full details.)

Events of Importance

The thrust of the Convention is to further develop the future of the WV District through continued growth. Last year’s convention fleshed out the “The Formula” for growth. Since last year our For-mula Chair, Kevin Dean, has been forced to resign due to job and Trustee pressures. Blake Williams has stepped forward to be the new chair. We welcome Blake to this new position and we need to support him as we supported Kevin.

Last year, we lost over a 150 members in the October deletions. This put us in jeopardy of losing our District status as our membership total dropped to 875. We have added 62 new members net since October 1 of last year, so we now stand at 937. We must get back over 1,000 members and hold that number after October 1, 2015 or we will drop to what is called a “District in Formation.”

Ladies and gentlemen, we do not want to be in that situation. Collec-tively, we must go out and recruit new members and build at least two new clubs—three would be better. We can do this! The money is in the budget to help with costs. All it takes is the time and willing-ness to do the job.

As in past years, there will be training sessions, board meetings, and a House of Delegates session. This year we will be voting on a re-vised set of Bylaws which incorporate the changes mandated by re-cent actions of the Kiwanis International House session from Chiba, Japan. These changes are in the attached Bylaws PDF.

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DCON 2015 fee schedule

The final arrangements for DCON at Cacapon Resort have been made. Anyone over 60 gets a 10% discount on their room rate. They must let the front desk know at the time of reservation We have 40 rooms reserved at $93.50 – including tax. Senior rates would be

$84.15 including tax. ALL room reservations must be made by July 7, 2015. (304-258-1022) Please, let them know you are a Kiwanian.

Meals for the convention per person:

5-meal package $90 Fri. evening; Sat. breakfast, lunch, dinner; Sun. brunch

3-meal package $60 Sat. lunch, dinner; Sun. brunch

2-meal package $40 Sat. lunch, dinner

1-meal $17 Sat. lunch

Registration for Kiwanian and spouse/guest is $40 for Friday-Sunday.

Registration for Kiwanian and spouse/guest is $35 for Saturday and Sunday.

Registration for a Kiwanian for all three days is $30.

Registration for Saturday only is $20 @.

**Meals and registration fees are to be sent to David Lynch.**

**All lodging must be made with the Resort by July 7, 2015, (304-258-1022)**

Cost for lodging for 2 nights would be $187. This includes the tax.

Cost for lodging (senior) for 2-nights would be $168.30. This includes the tax.

Awards to be presented at the Cacapon Resort Conference August 7-9, 2015

A.S. “Buddy” Ammar “Kiwanian Of the Year” Award (Determined by the board)

Club Bulletin—bring to Convention

Club Scrapbook—bring to Convention

Kiwanis Family Relations—as determined from sub-

mitted monthly reports

Donations to the Eliminate Project—as reported by Kiwa-

nis International

Single Service— as submitted by clubs on form provided

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WEST VIRGINIA DISTRICT OF KIWANIS INTERNATIONAL

2015 District Convention

August 7-9, 2015

Cacapon Resort, Berkeley Springs, WV

REGISTRATION FORM

Kiwanian __________________________________________________________________

Spouse/guest __________________________________________________________________

Last name, First name, (Nickname)

Address: ______________________________________________________________________________

Telephone Number: ____________________ Email: __________________________________________

Club name: ______________________________________ Div.: ______________________

_______________________________________________________________________________________

Registration fees: Registration and meals must be received by July 21, 2015

Kiwanian + spouse or guest—full Convention 1 x $40 = ___________

Kiwanis and spouse/guest Sat. and Sun only 1 x $35= ___________

Kiwanian—individual full Convention 1 x $30= ___________

Kiwanian—Saturday only 1 x $20= ___________

Subtotal $________

Meal packages:

5-meal package per person (Fri. Sat., Sun.) __# x $90= __________

3-meal package per person (Sat., Sun.) __# x $60= __________

2-meal package per person (Sat.) __# x $40= __________

Saturday Interclub Luncheon only __ # x $17= __________

Subtotal for meals $_______

TOTAL Enclosed for registration and meals Total _______ _________________________________________________________________________________________________________

PLEASE MAKE CHECKS PAYABLE TO: WV District of Kiwanis—Convention

Mail Registration form with payment to: David Lynch, 1316 Hornbeck Rd, Morgantown, WV 26508

Registration and meal forms MUST be received by July 21, 2015

ALL ROOM RESERVATIONS made by calling the Cacapon Resort - use code KIWANIS

$93.50 per day / Senior (60+) $84.15 per day. Convention room rate will be held until July 7, 2015.

******No cancellations for registrations or meals will be accepted after August 1, 2015*********

Direct questions to Bernie at 304-258-9135.

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District Certification Form for Club Representation

August 7-9, 2015 Cacapon Resort

Article VIII– Section 6, conventions

The following members were duly selected by the:

Kiwanis Club of ________________________________________________

1st Delegate ________________________________________________

2nd Delegate ________________________________________________

3rd Delegate ________________________________________________

Signatures _________________________________ ________________________________

Club President Club Secretary

Please list up to three alternatives as provided for in Article VIII, Section 6 of the Bylaws shown above:

1st Alternate _________________________________________________

2nd Alternate _________________________________________________

3rd Alternate _________________________________________________

Please Hand-Carry This List To The

Convention And Turn It In At Registration

Candidates for District Office will be allowed a five-minute nomination speech and a three-

minute seconding speech. Please observe these time constraints.

Divisions should be prepared to confirm and appoint Lieutenant Governors-Designate for the

2015-2016 (if no one has been selected to date) and elect candidates for the office of Lieuten-

ant Governor-elect for the 2016-2017 year. Lieutenant Governors need to be elected at least

one year in advance so that proper training can be provided. Candidates need to be reported

to the District Secretary by June 1 of the year of their election.

Each charted club in good standing in the District shall be entitlesd, at an convention, to three (3) delegates, two of whom

shall be the president and president-elect. Each chartered club at the time of the selection of delegates for the convention

may choose one (1) alternate for each delegate, including the president and president-elect. A chartered club in good

standing may, in the event of having no member to serve as their delegate to a District convention, select and certify one

currently active Past Lieutenant Governor from another club within their division to serve as their delegate to said con-

vention.

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Single Service Award Narrative

Kiwanis Club of ________________________________

Name of Service Project: __________________________________________________________

Date of Service Project: __________________________________________________________

Number of Kiwanians involved: _____________

Description (and, if possible—photos) of project: (Please be as detailed as possible.) Use additional sheets

as necessary. Send completed forms to District Secretary Bernie Knott at 2412 Detour Rd, Great Cacapon,

WV 25422 or by email to wvkisecy@frontier.com by July 20, 2015.

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ORDER OF EVENTS AND ACTIVITIES

(All events occur at the Cacapon Resort. Times are approximate and are subject to adjustment.)

Friday, August 7, 2015

noon – 3:00 pm Training for 2015-2016 Class of Lt. Governors (lunch provided)

Governor-elect John Kyle and Kiwanis International Area Director Lanton Lee will lead this mandatory train-ing session for all incoming Lt. Governors.

3:00 pm – 7:00 pm Conference registration available for early arrivals

3:00 pm – 5 pm Board of Trustees Meeting – Gov. Sherry Charles, presiding (Morgan Room)

6 pm to 8 pm: Evening meal: Lakeside Picnic (all meals will be held in the George Washington / Lord Fair-fax Room).

Saturday, August 8, 2015 7 am to 8: 30 am: Breakfast (Morning Break) 8:00 am – 12:00 pm Registration, Lobby

9:00 am – 9:30 am Opening Session - Morgan

Pledge

Welcome

Introduction of Guests

Business Updates

Overview of Conference – Governor Sherry Charles

9:30 am – 10:30 am The Formula Session “Where are we?” Blake Williams (Morgan Room)

Key Club—Circle K updates (Club Room)

10:45 am—11:45 am TBD

12:15 pm – 1:30 pm Interclub Luncheon – Soup, Salad, Sandwich

Welcome and Pledge

“America” / Invocation

Introductions – Governor Sherry Charles

LUNCHEON

Remarks: Key Club Governor Eva MacFarland

Circle K Governor TBD

KI Trustee

1:30 pm – 1:50 pm Division Caucuses - Lt. Governors presiding Ensure that your division has a Lt. Governor-Designate for 2015-2016 and a Lt. Governor-Elect for 2016-2017.

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2:00 pm – 2:45 pm House of Delegates (Morgan Room)

The formal election of the 2015-2016 Governor and Governor-elect will take place. Each club is allowed three registered delegates. Please make sure that your club has a voice in this critical process. We will also be for-mally adopting the Bylaws changes from the 2014 Kiwanis International Convention.

3:00 pm – 4:30 pm Session TBD (Maybe as general session.)

4:45 pm – 5:30 pm WV Kiwanis Foundation Board Meeting (Morgan Room)

4:45 pm – 5:30 pm Past Governors and Lt. Governors Meeting (Club Room)

6:00 pm – 8:30 pm Governor’s Banquet and Awards Ceremony (Dinner—Stuffed chicken breast, roast beef, parsley potatoes, vegetable medley, assorted fruit pies)

Welcome and Pledge

“America” / Invocation

Introductions – Governor Sherry Charles

DINNER

Eliminate Project Update—Dr. Ray Richardson

Club Excellence Awards – Secretary Bernie Knott

Scrapbook and Club Bulletin

Kiwanis-Family Relations and Single Service

The Eliminate Project

Kiwanian of the Year Award – Governor Sherry Charles

Adjournment

Sunday, August 9, 2015

8:00 am – 8:30 am Devotional Service—Morgan Room

8:30 am – 9:00 am Kiwanis Memorial Service—Morgan Room

9:00:00 am – 11:00 am Brunch (Shawnee Buffett)

Retirement and Installation of officers

Welcome and Pledge

“America: / Invocation

Retirement of 2014-2015 District Board KI Trustee

Installation of 2015-2016 District Board Ki Trustee

Governor’s Farewell Remarks – Governor Sherry Charles

Governor-Designate’ s Remarks – Governor-Designate John Kyle

Governor’s & Governor-Elect’s Banner Exchange

Announcements & Adjournment

11:15 pm – 12 noon 2015-2016 West Virginia District Board of Trustees Meeting (Morgan Room)

Governor-Designate John Kyle, presiding

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WEST VIRGINIA KIWANIS DISTRICT

2015 District CONVENTION

PROGRAM AD FORM

Program ads are a great way to support the West Virginia Kiwanis District and the district's gather-ings. A lot of costs go into making a successful convention. In addition, ads are a great way for a local business or nonprofit, Kiwanis club, or K family member to promote their work or recognize an individual. Please consider purchasing an ad in the program this year by completing and re-turning this form.

Name of Organization __________________________________________

Contact Person _______________________________________________

Mailing Address ______________________________________________

Phone Number _______________________________________________

Email Address _______________________________________________

Ad Size:

_____ Full Page: Actual Size, 4.5 x 7.5 tall ($100) (1 per page)

_____ Half Page: Actual Size, 4.5 x 3.5 tall ($60) (2 per page)

_____ Business Card: Actual Size, 3.5 x 1.75 tall ($25) (3 per page)

NOTE: All ads must be camera-ready in black & white only and received not later than JU-LY 15, 2015.

Ads can be mailed or emailed to the information below. Check must accompany ad if by mail, or must be received within 7 days after emailing ad (but no later than July 25, 2015).

Checks should be made payable to West Virginia Kiwanis District and mailed to Sean Jack-son (address below):

Send ads to: By Email: (preferred) smjack2@brdband.com

Or by Mail:

Sean Jackson

318 Leon Street

Wellsburg, WV 26070

Phone: 304.670.8920