How to Secure Your Content To Go MaaS360 Secure Document Sharing

Matt Shaver| Jimmy Tsang

Introductions

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Matt Shaver Sr Product Advocate

IBM

Jimmy Tsang Director of Product Marketing

IBM

Agenda

1. Why a Mobile Office 2. Use Cases & Benefits 3. Components of a Mobile Office 4. What MaaS360 Delivers 5. Demo 6. Q&A

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Poll question

Is your organization enabling employees to access corporate content on mobile devices?

A. Yes, Internal Network Access Only (VPN) B. Yes, Cloud Access Only C. Yes, Both D. No E. Not sure

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Why a Mobile Office Enable user productivity on-the-go

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Users need access to content across devices

• Users need the content NOW irrespective of device

• Ability to store on one, view on another

• Seamless store and sync is critical

• Edit, share and collaboration are increasing in need

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“55% of information workers in North America & Europe who use a tablet at work are using

file sync and share tools”1

1. "Market Trends: Secure File Sharing and Collaboration in the Enterprise, Q1 2014," Forrester Research, Feb 4th 2014

Diverse Use Cases • View, edit and sync last minute changes to a presentation

on-the-go, right before a customer meeting • Collaborate on the latest financials in a spreadsheet before

boarding a plane • Brainstorm marketing messages and share with colleagues

while in a café • Distribute quarterly financial documents to the Board of

Directors and set for expiration after their meeting • Share product materials in real-time to sales teams to help

them find the latest data sheet or competitive information • Ensure tablets in retail stores have the most up-to-date

product and inventory information

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Key Benefits

• Concepts like enterprise file sharing enable higher productivity and collaboration for workers completing tasks across multiple devices

• Create a modern and collaborative real-time workplace • Reduce or avoid inherent security/compliance threats of storing

enterprise data unmanaged on personal cloud services and devices • Deliver data protection and cost savings

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What is needed Key components and concepts for Secure Content Collaboration

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Content Storage

• Content Repository Security – Encryption, Authentication, Version Control

• Multiple Cloud, On-Premises or Hybrid repository options – On-Premises options such as Windows File Share,

Microsoft SharePoint or IBM Connections – Cloud options such as Box, Google Drive or Dropbox

• Simple-to-use admin interface – Optimized UIs and interactions for ease of

administration

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On-Device Access App

• Mobile OS Diversity – iOS, Android, Windows Phone, PC, MAC, Web Browser

• Secure File Access and Transfer – Access to cloud and on-prem repositories – Secure data in transit to and from repository

• Mobile Device Security Integration – Authentication, Passcode Protection, Encryption, Remote Wipe – Mobile malware protection

• Containerization and Data Loss Prevention – Encrypt data at rest – Restrict app access, block cut/copy/paste, prevent screen capture – Enable selective wipe for BYOD – Integration with mobile productivity apps such as email

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User Simplicity is Key

Share and Sync

• Sync User Content – Sync user-owned content across multiple

device types – Create content on laptops, sync to

smartphones and tablets – Integrate with email for attachment security

and control • Share Content

– Share content with mobile apps – Share content with internal and external users – Enforce policy, such as authentication and

expiration

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Create, Edit and Annotate

• Diverse File Support – Preview and view support for multiple file types – Office files, PDF, Video, Audio

• Document Creation and Editing – Create new and save, edit, delete

• Document Annotation – PDF annotations and note taking

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What MaaS360 Delivers Enable user productivity on-the-go with MaaS360 Secure Document Sharing

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Components of MaaS360 Secure Document Sharing

• MaaS360 Mobile Content Management – Provides secure, on-device container and access to both public and

private content repositories

• MaaS360 Content Cloud – Use MaaS360 Cloud as a content repository

• MaaS360 Mobile Enterprise Gateway for Docs – Provides the ability to access behind-the-firewall repositories

• MaaS360 Secure Document Sync – Provides the ability for users to sync content securely across devices

and share content with others

• MaaS360 Secure Editor – Securely edit and annotate documents within MaaS360 container

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File Systems & CMIS

Web Services & More…

Box

Google Drive

SharePoint

IBM Connections

A mobile document container for secure content collaboration – Contain content files to prevent data leakage – Doc Catalog App for iOS & Android – Centralized distributed content & repositories

such as SharePoint, Box, Google Drive & others – User-based authentication for access – Alert users on new or updated content – Cut/paste restrictions & view only mode – Versioning & time-based expirations – Content Cloud for hosting & distribution

Mobile Content Management

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Mobile Enterprise Gateway for Docs Seamless & secure access to internal SharePoint sites, Windows File Shares, IBM Connections & other enterprise file stores on a device

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– Access document files & folders using MaaS360 Mobile Content Management – Create, edit, save & share documents securely – No need for user to initiate a device-level VPN connection – Protect data with robust security policies & DLP controls

Windows File Shares

IBM Connections

Mobile Enterprise Gateway™

Internal SharePoint

Other Enterprise File Stores

Document Sync Automatically synchronize files across managed devices to enhance user productivity & efficiency

– Synchronize user content across managed devices

– Restrict copy/paste & opening in unmanaged apps

– Store content securely, both in the cloud & on devices

– Access documents only through My Docs on devices

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An office productivity app to create, edit & save documents on mobile devices.

Secure Editor & Annotation

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– Work on documents anywhere in an encrypted container for iOS & Android

– Collaborate on Word, Excel, PowerPoint & text files

– Change fonts, font size & color – Insert images, camera photos, links,

shapes, tables & more – Perform searches within documents – Share seamlessly with Secure Mail &

to corporate file folders

Poll question

Do you currently have the tools to manipulate content on-the-go from your mobile device?

A. Yes B. No C. No need D. Not sure

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Demo of MaaS360 Secure Document Sharing

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Poll question

What is the most important Mobile Office feature for your company?

A. Secure access to corporate content B. Containerization and DLP policy C. Content sync and share D. Content manipulation (Create, Edit, Annotate) E. All of the above

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MaaS360 Delivers an Integrated Approach

23 One Platform for All Your Mobile Assets

Secure Content Collaboration

Secure Mobile Containers

Comprehensive Mobile Management

Seamless Enterprise Access

Direct Cloud-to-Cloud Integration

Direct Cloud-to-Cloud Integration

Seamless Enterprise Integration

Mobilize Apps & Content on Corporate Networks

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Integrate with Existing Enterprise Systems

File Systems

Web Apps

Lotus Traveler

Certificates

Office 365

Exchange ActiveSync

Active Directory/LDAP

Network/Intranet

Box

Google Drive

SharePoint

Cloud Extender™

Mobile Enterprise Gateway™

IBM Connections

CMIS

Gmail

Web Services

Stop mobile malware on iOS & Android devices

Set security policy controls against malware

Automate remediation with compliance engine

Alert user & responsible parties

Detect jailbroken & rooted devices with over-the-air updates

Mobile Threat Management

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Easy to enable MaaS360 Secure Document Sharing

Just reach out to your Account Executive and we can turn on it for you in the same day

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