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Moodle Assignment: Marking and uploading feedback/marks in bulkMoodle Help & Support (Staff)

This refers to Moodle 3.8 from September 2020 onward.

Please ensure within the Moodle assignment settings that " and " tick boxes have been checked.Offline grading worksheet" Feedback files"

Quick-Step Guide

Download and Unzip files from Moodle assignment. Keep the files in a specific folder.Use Track Changes in Word or a PDF annotator to add your feedback to the submissions.Zip the marked files back into a .zip folder.Upload the new .zip to Moodle.

Moodle Help & Support (Staff)Quick-Step GuideDownloading submissionsAfter downloading all submissions...Preparing offline markingMarking assignmentsUploading feedbackReturning the marks in bulkReleasing all marks to students at onceVideo Tutorial - Moodle Assignment Uploading feedback files in bulkSimilar tutorials

Full Instructions

Downloading submissions

Navigate to the relevant module and click into the Moodle assignment.

2. On the Grade Summary page, click 'View all submissions'

3. Check the "Select" tick box to select all students OR use the tick boxes next to each student to make a specific selection.

4. Scroll down to "With selected..." and select 'Lock submissions' then click on 'Go'

5. A popup will appear asking you to confirm your choice. Click 'OK'.

Submissions will now be locked. Without this step, students can still resubmit so this is very important to do.

6. Next, scroll down to Options and tick the "Download submissions in folders" checkbox.

7. Scroll back up to "Grading action" dropdown menu and select 'Download all submissions'.

It is possible to filter your selection to a group by using the "Separate groups" tab, underneath "Grading action".

N.B. This function must be activated in the assignment settings, by selecting Common module settings > Group mode = Separate groups.

After downloading all submissions...

A .zip folder will be sent to your downloads folder on your computer

This .zip contains submission files for all of the students that you selected in the previous steps.

The next steps take place outside Moodle, on your computer.

NOTE: If using OneDrive, work offline, and upload at the end of the process.

At the moment we recommend this is carried out on a desktop PC or Mac or a Surface Pro rather than an iPad.

Unzip the folder: extract the files. Move them to an area in your file folders named for your assignment.

1. Right-click on the folder and select  . Extract All

2. A pop-up window will appear. Press the button'Browse' 

3. Another pop-up window will appear, this time press the ' button.'Make New Folder

4. A new folder will appear, in the window requiring a name for it. Enter a name for the folder (we recommend the module code or something relevant). Once named click on it and press the button.'OK'

5. Then press the Extract button and the files will extract to that folder. 

A folder is present for each student.

Add your feedback files into the relevant folder for the student. They can be in any format and any number of files.

Preparing offline marking

Go back to your Moodle site and assignment submissions and from the "Grading action" Download grading worksheet' drop-down menu again select ' . A .csv file will download to your computer. 

Marking assignments

Now that you have downloaded all the submissions and the offline grading worksheet, it is time to mark and provide feedback. Open the folder that contain the submissions and you will see that the students who had submitted have their own folders created. 

Important: please do not change the naming convention of these folders as this is what Moodle uses to ensure the feedback files are provided to the correct student.  

A folder is present for each student. 

Go into one of the folders and open the submission. You may wish to add any comments using the Word and PDF commenting tool, or by whatever mechanism you wish to use (by direct annotation using the Android tablets/Surface Pros -  ). see how to annotate on Word using a Surface Pro

You can also add other documents in the folder, for example a marksheet.

Add your feedback files into the relevant folder for the student. They can be in any format and any number of files.

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When you are ready to save the document(s) save back to the student’s folder.

Once you have annotated the assignment or completed any feedback documentation for an individual student, you may wish to enter the mark for the student in the CSV file.

Open the CSV file you previously downloaded; you will see a list of students who are on the module. In column G of the CSV file called Grade you can enter the marks for the students. You can do this all in one go or spread it out over time as long as you save the CSV to your computer. For large cohorts you may wish to use the sort data in Excel to help manage the marks and submissions. To do this click on the button in 'Sort & Filter'Excel. 

Uploading feedback

When you have finished adding feedback to the assignment you are now ready to upload them in bulk. 

Zip up the folder which contains all the assignments and any files you provided feedback.You can this by right-clicking on the folder and selecting 'Send to' and then 'Compressed (zipped) folder'. If using a Mac right-click and select 'Compress'.

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Note: The files must be selected individually - the zip must not contain a folder of files.

A new zip file will be created in the same location as the files. You can rename this folder, just like you would any other folder within windows (Right click > Rename). Once your zip file has been created, the next step is to load all of the feedback files into Moodle.

2. Go back to Moodle and on the submission information table page and from the "Grading action" drop-down menu select 'Upload multiple feedback files in a zip'

3. A new page will load where you upload the zip file. Either 

Drag the zip file into the large rectangular windowYou can browse to and then upload the zip file. To do this click and select the zip file. Then press 'Choose a file' 'Upload this file'

4. Once the file has been uploaded press 'Import feedback file(s)'

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5. A new page will load which lists what changes you’re intending to make. Click the button. 'Confirm' 

6. Another page will appear confirming uploaded files. Click 'Continue'

7. The student information table will appear. Scroll to the right and within the "Feedback files" column you will see the feedback documents have been uploaded to the correct students. 

Returning the marks in bulk

When you have completed adding in all marks on the CSV file, go into your Assignment and . On this page, click on the 'View Submissions'"Grading action" dropdown menu in the top left once more but this time select 'Upload grading worksheet'. 

2. A new page will appear. Upload the CSV file by either dragging it into the rectangular window or by clicking then finding your CSV 'Choose a file' file then clicking the button.'Upload this file'

3. When the file is uploaded you will either see an icon or the name of the file. You will see a check box entitled "Allow updating records that have been modified more recently in Moodle an in the spreadsheet". Check this box to overwrite what is already in Moodle. Click the 'Upload grading

 button. worksheet'

4. A new page will load which lists the changes that will be made if you confirm them. Check you are happy with the marks and then press  'Confirm'

5. Another page will load that states the changes have now been made. Click the button. 'Continue'

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6. You will then be taken to the student information table. In the "Grades" column you will now see the marks have been added to Moodle. 

7. It is possible that a student may submit late after you have done your marking. You can if you wish use the CSV file method. If this is the case then download the CSV file again and enter the mark for the student who has submitted. Save the CSV file and then upload it once and the mark should be populated. You can also update existing marks by following the same procedure. In practice, it is easier just to click in the text box beneath "Grade" and enter the mark there. 

Releasing all marks to students at once

Begin by accessing the student submission information table: Moodle Assignment > Grading Summary > View All SubmissionsFrom there, scroll down to the  and set   to  . This gives you the power to release as many of the marks as you Options  Assignments per page Allwish, instead of a predesignated number.

3. 'Select All' of the students if you wish to release all of the marks together, or use the checkboxes to make a selection.

4. Scroll down to "With selected..." dropdown menu and opt for 'Set marking workflow state' and select   'Go'

5. Click on the popup that follows. 'OK' 

6. The next page will list all of the students that you have selected. To release the marks, set "Marking workflow state" to 'Released' and "Notify Students" to either 'Yes' or 'No'.

7. Click     to release the marks.'Save changes'

Video Tutorial - Moodle Assignment Uploading feedback files in bulk

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