monthly payroll · web viewthe w.c.a. limits must have been entered in program mp00 - system record...

USER GUIDE

COPYRIGHT RESERVE

The Copyright in this manual vests exclusively with The Titan Trust. All rights are reserved. No part of the manual may be modified, added to, reproduced, transmitted, transcribed, stored in a retrievable system or translated into any language in any form or by any means, electronic, mechanical, magnetic, optical, chemical, manual, or otherwise, in whole or in part, without the prior consent of The Titan Trust. Any unauthorised use of this manual, in whole or in part, will result in legal action being taken against such user.

DISCLAIMER

The Titan Trust hereby disclaims any and all guarantees and warranties on this manual or on the documentation relating to or backing up this manual (“the documentation”), and specifically disclaims any implied warranties of the merchantability or fitness of this manual or the documentation for any particular purpose. This manual and documentation are sold on an “as is” basis; any user of this manual or the documentation uses it entirely at his own risk.

The Titan Trust reserves the right to revise the publication and to make changes from time to time in this manual and the documentation.

The Trademark in the name “Titan” is registered in the name of The Titan Trust. Any unauthorised use of the name “Titan” will result in legal action being taken against such user.

OTHER TRADEMARKS

- ACUCOBOL is a registered trademark of ACUCORP Inc.

- Other brand and product names are trademarks or registered trademarks of their holders.

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CONTENTSMONTHLY PAYROLL

1 GETTING STARTED....................................................................................11.1 HOW TO USE THIS MANUAL......................................................................................11.2 THE TITAN SYSTEM PROFILE...................................................................................21.3 MONTHLY PAYROLL SYSTEM...................................................................................31.4 CONCEPTS AND FUNCTIONS....................................................................................71.5 THE SALARIES SYSTEM MENU.................................................................................8

2 SET-UP AND RUN.......................................................................................92.1 SETTING UP THE SYSTEM........................................................................................92.2 THE SYSTEM PARAMETER FILE - MP00.................................................................122.3 PROCESSING AND BACK-UP CYCLES....................................................................25

2.3.1 DAILY & MONTHLY CYCLES............................................................................252.3.2 PERIOD-END CYCLES.....................................................................................25

2.4 PERIOD-END MODULE MENU..................................................................................262.4.1 MONTH-END SEQUENCE................................................................................282.4.2 YEAR-END SEQUENCE...................................................................................29

2.5 CHANGES FILE CLEARDOWN - MP90.....................................................................302.6 IRP5/IT3A PRINT - MP91...........................................................................................312.7 YEAR-END ANALYSIS PRINT - MP92.......................................................................362.8 YEAR-END EARNINGS/DEDUCTIONS - MP93..........................................................382.9 YEAR-END CLEARDOWN - MP94.............................................................................402.10 SELECTIVE CHEQUE DELETION - MP95........................................................412.11 SITE TAX CALCULATION - MP96.....................................................................432.12 ANNUAL WORKMEN'S COMPENSATION REPORT - MP97............................442.13 TAX IRP5C REPORT - MP98............................................................................472.14 GLOBAL UPDATE OF EMPLOYEE CODES - MP99.........................................49

3 INPUT MODULE........................................................................................503.1 THE INPUT MODULE MENU.....................................................................................503.2 SALARY INPUT AND REPORT - MP10......................................................................513.3 SALARY CALCULATION - MP11................................................................................553.4 BANK TRANSFER PRINT - MP14..............................................................................573.5 CASH PAYMENTS AND COINAGE ANALYSIS - MP15.............................................593.6 CHEQUE FILE CREATION AND PRINT – MP16........................................................613.7 EMPLOYEE FILE UPDATE - MP18............................................................................633.8 CHEQUE RECONCILIATION - MP19.........................................................................64

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4 MAINTENANCE MODULE.........................................................................664.1 THE MAINTENANCE MODULE MENU......................................................................664.2 EMPLOYEE FILE MAINTENANCE - MP30.................................................................69

4.2.1 ADDING NEW EMPLOYEES.............................................................................704.2.2 UPDATING EXISTING EMPLOYEE DETAILS...................................................814.2.3 DELETING EMPLOYEES..................................................................................82

4.3 EARNINGS/DEDUCTIONS FILE MAINTENANCE - MP31..........................................834.3.1 ADDING EARNINGS CODES............................................................................854.3.2 ADDING DEDUCTION CODES.........................................................................884.3.3 AMENDING EMPLOYEE EARNINGS AND DEDUCTION CODES.....................924.3.4 DELETING EMPLOYEE EARNINGS AND DEDUCTION CODES......................93

4.4 TABLE FILE MAINTENANCE - MP32.........................................................................944.4.1 ADDING NEW TABLES.....................................................................................954.4.2 AMENDING THE TABLE FILE...........................................................................994.4.3 DELETING A TABLE.........................................................................................99

4.5 EARNINGS/DEDUCTIONS PARAMETER FILE MAINTENANCE - MP33.................1004.5.1 ENTERING EARNINGS PARAMETERS..........................................................1014.5.2 AMENDING EARNINGS PARAMETERS.........................................................1064.5.3 DELETING EARNINGS PARAMETERS..........................................................1064.5.4 ENTERING DEDUCTION PARAMETERS.......................................................1074.5.5 AMENDING DEDUCTION PARAMETERS.......................................................1114.5.6 DELETING DEDUCTION PARAMETERS........................................................111

4.6 BANK FILE MAINTENANCE – MP34........................................................................1124.6.1 UPDATING BANK DETAILS............................................................................1134.6.2 DELETING BANK DETAILS............................................................................113

4.7 CATEGORY AND CONTROL MAINTENANCE - MP38.............................................1144.7.1 ENTERING CONTROL ACCOUNTS...............................................................1154.7.2 UPDATING CONTROL ACCOUNTS...............................................................1164.7.3 DELETING CONTROL ACCOUNTS................................................................1164.7.4 ENTERING CATEGORY ACCOUNTS.............................................................1174.7.5 UPDATING CATEGORY ACCOUNTS.............................................................1184.7.6 DELETING CATEGORY ACCOUNTS.............................................................118

5 ENQUIRY MODULE.................................................................................1195.1 ENQUIRY MODULE MENU......................................................................................1195.2 EMPLOYEE MASTER FILE ENQUIRY - MP50.........................................................1205.3 EMPLOYEE EARNINGS/DEDUCTIONS ENQUIRY - MP51......................................1235.4 TABLE FILE ENQUIRY - MP52................................................................................1255.5 EARNINGS/DEDUCTIONS PARAMETER FILE ENQUIRY - MP53...........................1275.6 BANK FILE ENQUIRY - MP54..................................................................................1305.7 CHEQUE FILE SCAN – MP56..................................................................................131

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6 SPECIAL PRINT MODULE......................................................................1326.1 THE SPECIAL PRINT MODULE MENU....................................................................1326.2 PAYROLL CONTROL DETAIL REPORT – MP64.....................................................133

7 PRINT MODULE......................................................................................1347.1 THE PRINT MODULE MENU.....................................................................................1347.2 EMPLOYEE MASTERFILE PRINT - MP70...............................................................1367.3 EMPLOYEE MASTERFILE CHANGES PRINT - MP71.............................................1397.4 EARN/DED PARAMETER FILE CHANGES PRINT - MP72......................................1417.5 EMPLOYEE EARNINGS/DEDUCTIONS FILE CHANGES PRINT - MP73................1437.6 PAYROLL ANALYSIS PRINT - MP74.......................................................................1457.7 EARNINGS/DEDUCTIONS ANALYSIS PRINT - MP75.............................................1497.8 PAYSLIP PRINT - MP76...........................................................................................1527.9 TABLES FILE PRINT - MP77...................................................................................1557.10 CHEQUE REGISTER PRINT - MP78...............................................................1587.11 BANK FILE PRINT - MP79..............................................................................1607.12 EARNINGS/DEDUCTIONS PARAMETER FILE PRINT - MP80.......................1627.13 MONTHLY U.I.F. PRINT - MP81......................................................................1647.14 EMPLOYEE EARNINGS / DEDUCTIONS - MP82...........................................1677.15 VAT SUMMARY REPORT - MP86...................................................................1707.16 VAT DETAIL REPORT - MP87........................................................................172

APPENDIX A...................................................................................................174A1. USER DEFINED FORMS...........................................................................................174

A1.1 DEFINITION OF FORM TYPE MP......................................................................175A1.2 DEFINITION OF FORM TYPE CQ......................................................................188

A2. ADDITIONAL NOTES FOR PAY CALCULATION.......................................................196A2.1 MP11 NOTES.....................................................................................................196A2.2 MP11 PAY CALCULATION.................................................................................197A2.3 TAX CALCULATION (ANNUAL TAX TABLES ARE USED)..............................200A2.4 SITE TAX (STANDARD INCOME TAX ON EMPLOYEES)..................................202A2.5 HOW TO CALCULATE SITE TAX (SA TAX ONLY )............................................203

A3. ERRORS AND WARNINGS.......................................................................................205A4. STATUTORY CHANGES...........................................................................................207

A4.1 WORKMEN'S COMPENSATION.........................................................................207A4.2 UNEMPLOYMENT INSURANCE FUND..............................................................207A4.3 TAX TABLES......................................................................................................207

INDEX..............................................................................................................208

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1 GETTING STARTED

1.1 HOW TO USE THIS MANUALEach chapter in this manual leads logically through the important steps to install and maintain your system.

Chapter 1 - Getting Started, describes the hard/software requirements and special features of the TITAN systems.

Chapter 2 - Set-up and Run will take you through the sequential steps required to run the program effectively. As each program has a System Parameter File Program (SU00, AP00 etc.) and usually a Period End Module (SU9, AP9 etc.) these are combined in this chapter to ensure all the set-up data is understood.

The following chapters are the same for most systems. They start with the Input Module, then the Maintenance Module which helps you set up and maintain your file requirements. Then the Enquiry Module which helps you search for data in your files. After that specific modules such as Report Management, Interface to Other Systems, will follow.

If there are specific examples required these are entered in the Appendix. The Index provides a reference to the actual screen prompts as well as key words.

Screens are provided as a guide to the fields to be entered. Each screen prompt will be indented and bold with the field length and further information on that field for example,

BATCH # : 6 digits.When entering a new batch, press [Enter] for the next sequential batch number.

When information is accepted and another screen appears this will be shown in the manual as Level 1, Level 2 and so on.

When multiple choices appear and these have to be described individually, the first level will be the major input screen.

MP - Getting Started JULY 2006 1 - 1

1.2 THE TITAN SYSTEM PROFILEPlease refer to the Systems Utilities Manual for a profile of the TITAN system, which consists of the following modules:

Application Builder Accounts Payable

Accounts Receivable Bank Link

Bill of Materials Cashbook

Chart Writer Electronic Data Interchange

Fixed Assets General Ledger

Instalment Sales Inventory Control

Job Costing Monthly Payroll

Purchase Ordering Point-of-Sale

Report Writer Sales Analysis

Sales Order Processing Systems Utilities

Weekly Payroll

1 - 2 JULY 2006 Monthly Payroll - User Guide

1.3 MONTHLY PAYROLL SYSTEMThe Monthly Payroll system provides all the features and facilities to operate a comprehensive monthly payroll system. As with other TITAN accounting systems, this system can be used either as a stand-alone system, or combined within a fully integrated TITAN accounting system. If you print the correct reports, you can use them to input data to your General Ledger system.

Selected criteria met by the Monthly Payroll system are listed below;

Flexibility to comply with the changes that occur in the labour market.

Increased productivity from personnel staff, as a result of the easy-to-use, menu driven concept.

Controls to monitor, what is often, a company's largest overhead.

The following profile shows the scope and flexibility of the TITAN Salaries system;

Static payroll dataThe system retains a large amount of static information for each employee. All personal details, employment history, accounting codes, occupational grades and any pertinent information that does not require perpetual maintenance, can be entered against employee records. This enables the personnel staff to be productively engaged only in essential data input per payroll cycle. The static payroll data may be enquired upon, or amended at any stage.

Earnings typeBasic salary, additional earnings and fringe benefits, are the earnings classifications catered for by the salaries system. Each earnings category is classified by earnings type for tax purposes and statistical return such as IRP5C returns.

Open-ended earnings and deductions categoriesThe system caters for an unlimited range of earnings categories for your company as a whole. The company has complete flexibility in determining and processing a multitude of salary packages.

As further benefits are instituted or employees become eligible for such benefits as bond payments, schooling allowances and travelling allowances, it is a simple process to include them immediately in the monthly payroll. As circumstances demand the structure and rates of remuneration can be enquired upon and amended.

Similar to the earnings categories, the deduction categories available in TITAN are unlimited for your company as a whole. Standard deductions, for instance, PAYE, pension, UIF and Medical Aid are obviously catered for within the system.


In addition, any other type of deduction such as, loan repayments, garnishee orders and additional tax can be entered against an employee's record. Amounts to be deducted can be calculated in any manner required. Some of the typical deduction methods are, a fixed monthly deduction for an indefinite period, a fixed amount for a fixed period, or the reduction of a capital balance by a fixed monthly amount.

Deduction categories can be classified by the following deduction types; fixed period, indefinite period, tax rebate and reducing capital, using either a fixed amount or as a percentage of basic pay. Deductions may be taxable or non taxable.

Automatic paymentTo avoid unnecessary additional input and ensure the full productivity of the personnel staff, the system has an automatic payment facility. If no changes are made to an employee's earnings or deductions, a payslip is generated with no further input being required.

Payroll reviewBefore processing the salaries payroll a review of the details may be completed. This allows for thorough checking, correction of errors and the receipt of the required authorisations.

Exception warningsTo aid the control over salary disbursements, warning messages are generated whenever maximum pay amounts are exceeded.

Alternative currency paymentPayment of employees in foreign countries is easily made, using the multiple currency facility. Each employee is set up with the currency code applicable to the country in which he works and thereafter only a table of exchange rates needs to be maintained.

File change protectionAny changes made to masterfile data are also logged to a special file which is then available for auditing and authorisation purposes.

Multi-mode operationThe system allows the salaries system to operate either on an exception basis or on an employee by employee basis.

Using the exception mode, only those employees who have pay details that are different from the norm are entered. All other employees are taken to be as per their normal earnings and deduction scales. The second mode allows the pay details for each employee to be changed in turn.


Multiple payment methodsAllows the salaried staff to be paid by cash, cheque, bank clearing or bank transfer.

Dynamic table maintenanceDeductions that are calculated using tables, for instance taxation and medical aid, may be processed by the system. When table rates are amended, only the contents of the table require amendment and not individual employee records.

Customised Payslip, Cheques and Statutory forms printingThe system utilises a user-defined grid reference code to control the position of printing on these vouchers. This reduces the expenditure incurred in implementing a new salary system by using existing forms. In addition it is a simple process to cater for new designs when required.

Full audit trailIt is important for the company's auditors to be able to trace transactions through the system, and imperative that management have the necessary controls over expenditure. The system is designed for complete auditing and a number of reports are automatically produced, to ensure that strict authorisation and control procedures are followed.


MODULE REVIEWThe Salaries system consists of the following functional modules; Input/monthly processing, Maintenance, Enquiries/Scans, Prints and Period-end.

INPUT MODULE

This module accepts salary information, performs the salary calculation, prints bank transfer information, updates the employee file and prints the coinage analysis, cheques and cheque reconciliation report.

MAINTENANCE MODULE

This module is used for maintaining employee file data, earnings/deductions data, earnings/deductions parameter file, the Medical Aid tables and bank file information.

ENQUIRY MODULE

This module caters for enquiry into all employee and payroll details.

PRINT MODULE

The reports are exception-based, using a series of selections to determine the range of data to be printed.

Employee masterfile print.

Employee masterfile changes print.

Earnings/deductions parameter file changes print.

Employee earnings/deductions file changes print.

Payroll analysis report and coinage analysis.

Earnings/deductions analysis print.

Payslip print.

Table file print.

Cheque register.

Bank file print.

Earnings/deductions parameter file print.

Monthly UIF report.

VAT Detail/Summary Report

PERIOD-END MODULE

The programs in this module are used, at period-end to clear the changes file and at year-end, to print statutory reports, the year-end employee earnings analysis, the year-end yearly deductions analysis, the year-end analysis and perform year-end clearance of the masterfile.


1.4 CONCEPTS AND FUNCTIONSPlease refer to the Systems Utilities Manual for a complete explanation of the concepts and functions used throughout the TITAN system.


1.5 THE SALARIES SYSTEM MENUTo select the Salaries Sales system from the main menu enter MP. The following modules and programs form part of the Monthly Payroll system.

TITAN MONTHLY PAYROLL MENUMP1 - INPUT & PROCESSING MODULE

MP10 SALARY INPUT & REPORT MP16 CHEQUE FILE CREATION AND PRINTMP11 SALARY CALCULATION MP18 EMPLOYEE FILE UPDATEMP14 BANK TRANSFER PRINT MP19 CHEQUE RECONCILIATIONMP15 CASH PAYMENTS AND

COINAGE ANALYSISMP3 - MAINTENANCE MODULE

MP30 MASTERFILE MAINTENANCE MP33 EARNINGS/DEDUCTIONS PARAM PRINTMP31 EARNINGS/DEDUCTIONS FILE MP34 BANK FILE MAINTENANCEMP32 TABLE FILE MAINTENANCE MP38 CATEGORY AND CONTROL

MAINTENANCEMP5 - ENQUIRY/SCAN MODULE

MP50 EMPLOYEE MASTERFILE ENQUIRY

MP53 EARNINGS/DEDUCTIONS PARAMETER FILE

MP51 EARNINGS/DEDUCTIONS ENQUIRY

MP54 BANK FILE ENQUIRY

MP52 TABLE FILE ENQUIRY MP56 CHEQUE FILE SCANMP6 – SPECIAL PRINT MODULE

MP64 PAYROLL CONTROL DETAIL REPORT

MP7 - PRINT MODULEMP70 EMPLOYEE MASTERFILE PRINT MP78 CHEQUE REGISTERMP71 EMPLOYEE MASTERFILE

CHANGESMP79 BANK FILE PRINT

MP72 PARAMETER FILE CHANGES PRINT

MP80 EARN/DED PARAMETERS PRINT

MP73 EARN/DEDUCTION FILE CHANGES

MP81 MONTHLY U.I.F REPORT

MP74 PAYROLL ANALYSIS REPORT MP82 EMPLOYEE EARNINGS / DEDUCTIONSMP75 EARNINGS/DEDUCTIONS

REPORTMP86 VAT SUMMARY REPORT

MP76 EMPLOYEE PAYSLIP PRINT MP87 VAT DETAIL REPORTMP77 TABLE FILE PRINT

MP9 - PERIOD-END MODULEMP90 CHANGES FILE CLEARDOWN MP95 SELECTIVE CHEQUE DELETIONMP91 IRP5/IT3A PRINT MP96 SITE TAX CALCULATIONMP92 YEAR-END ANALYSIS PRINT MP97 ANNUAL WORKMENS COMPENSATIONMP93 YEAR-END

EARN/DEDUCTIONS ANALYSISMP98 TAX IRP5C REPORT

MP94 YEAR-END CLEARDOWN MP99 GLOBAL UPDATE OF EMPLOYEE CODES

As you can see these modules are organised into functional groups for example the Input Module (MP1) contains all the programs that are concerned with data input.

As the menu system is pre-loaded with the MP mnemonic enter only the relevant module number, such as 3 for the Maintenance Module.

Enter [M] to select the main menu.


2 SET-UP AND RUN

2.1 SETTING UP THE SYSTEMThis section sets out the sequence of procedures that must be followed for setting up the Salary system.

Some of the programs are contained in this system while others, which are common to most programs, will be found in the Utilities System.

Salary system program numbers are preceded by MP. System Utilities programs are preceded by SU.

Should any difficulty occur during this set up procedure please contact the Dealer or Distributor immediately.

After installing the system proceed with the following SETUP sequence.

STEP PROGRAM FUNCTION AND PROCEDURE1. MP00

MandatoryThe System Record Maintenance program contains various essential system parameters that are used by the salary system (refer to section 4.2 of this Guide for details).The program also creates empty versions of the required salary system's files, if they do not exist.

2. MP33Mandatory

The Earnings/Deductions Parameter File Maintenance program is used to set up the various earnings and deduction codes to be used in the system.The following pre-defined earnings and deduction codes must be set up in this program; GRSS - Gross earnings NET - Net earnings TAX - Tax deduction code UIF - Unemployment fund codeA Region code may be used to inhibit UIF deductions for employees within the limit, by putting a zero into the second position, for example S0. This region code is entered in program MP30 - Masterfile Maintenance.

3. MP32Mandatory

The Tables File Maintenance program is used to set up and define Medical Aid tables and Tax deduction tables as well as Workmen’s Compensation Tables.

4. MP34Optional

The Bank File Maintenance program is required for payments by bank transfer, for setting up Bank Codes, Bank Names and Branch Names.

5. SU31 The Descriptions File Maintenance program.

MP - Set-up and Run JULY 2006 2 - 9

STEP PROGRAM FUNCTION AND PROCEDUREMandatory

RRMandatory

The Description Type RR is created automatically by program MP00 - System Record Maintenance.Enter the Receiver of Revenue office code as a four digit code, with each code starting with 00, example -0001 Down Town, 0002 Central etc.

6. SU36Mandatory

The Currency File Maintenance program is used to determine the coinage requirements.Enter spaces in the description code and press [F3] to enter the following:Currency symbol for example, $ or £ in the currency sign field.Coin symbol for example, c or p.Currency short description for example '$'.Currency long description for example 'Dollar'.Currency factor, for example, 100 cents to the Dollar.Enter denominations for coins and notes from the highest to the lowest, for example,Unit $ : 100, 50, 20, 10,Coins c's : 50, 20, 10, 2Press [F3] to update the record on completion.Enter description codes for units and coins used, for example;Code C01Factor : One Dollar = [100] cents(Please refer to the Systems Utilities manual for more information)

7. MP30Mandatory

The Employee Masterfile Maintenance program is used to set up the masterfile details for each employee.

8. MP31Mandatory

The Earnings/Deductions File Maintenance program is used to set up the range of earnings and deductions for each employee in the system. The range of earnings and deduction codes are set up in program MP33 - Earnings/Deductions Param File. Codes GRSS, NET, TAX and UIF are created automatically for each employee and have default values. You may access these codes and change the default values if required.

9. SU35Mandatory

Customised Forms Maintenance program. Please refer to Appendix B for further information.

MP Payslip/IRP5 Layout.CQ Cheque Layout.

10. SU38Mandatory

The Password Maintenance program is used to set up and maintain User names, passwords and access permission for all programs in the system. Use the "Super User" logon (SYSADMIN) to gain


STEP PROGRAM FUNCTION AND PROCEDUREaccess to this program. Protect all programs with passwords and ensure that the "Super user" for example, SYSADMIN is given password protection.

As the system is a multi-company and multi-branch system, this sequence of set-up procedures needs to be repeated for each company/branch combination.


2.2 THE SYSTEM PARAMETER FILE - MP00The system parameter file defines global parameters that will apply to the Salary system;

Tax year-end and tax period.

Salary system parameters.

The parameters must be set up for each company and branch combination to be used.

Enter MP00 to select the program.

Press [F3] to save the parameters once they have been completed.

On all screens there is an F4 - COPY facility which allows you to copy all the details entered from the currently selected Company and Branch to a different Company/Branch combination. If details exist, you will be warned but will be able to continue if required.The Report Destination, Company/Branch combination and Report date may be optionally selected. Please see the GETTING STARTED section at the beginning of this User Guide.

MONTHLY PAYROLL - SYSTEM RECORD MAINTENANCE *002 MP00 11/001CO - 01 - TECHNOLOGIES INCORPORATEDBR - 01 - CAPE TOWN PERIOD - 07 TAX YEAR-END [1999/02/28] YYYYMMDD TAX MONTH [07] TAX TABLES FOR [00] 00 - SOUTH AFRICA 01 - NAMIBIAALLOW TAX ADJUSTMENT? (Y/N) [Y] 02 - SWAZI TAX INCLUDE CURRENT IN YTD Y/N [Y] VAT RATE [ 0.0000 ] ROUND UP COINAGE TO NEXT [0.00] F1 - FORWARD, F3 - UPDATE, F5 – IRP5, F4 - COPY, F8 - DELETE, F9 - PRINT, F10 - CO/BR, ESC - EXIT

Level 1

TAX YEAR-END : YYYY/MM/DDEnter the tax year-end for example 28/2/1999.

TAX MONTH : 2 digits.Enter the period in which take-on data is to be entered. This will subsequently represent the current period for which salaries are to be paid.


TAX TABLES FOR : 2 digits.[00] South Africa.[01] Namibia.[02] Swazi Tax.Enter the appropriate code.

ALLOW TAXADJUSTMENTS? (Y/N) : Y/NIf [Y], the tax will be smoothed in program MP11 - Salary Calculation and the

adjustment shown in the "TAXA" record for employees whose earnings do not exceed the SITE limit and who are on "PAYE" tax method (i.e. Start and End dates in program MP30 - Masterfile Maintenance differ).If [N], the SITE tax will still be calculated but not adjusted.

The change date as entered in MP30 - Masterfile Maintenance is used for calculations of periods in service. Tax is calculated using the "smoothing method" only if the start date is the same as the change date. This overrides the [Y] above.

INCLUDE CURRENTIN YTD Y/N : Y/N

For reporting purposes. For example, program MP79 - Bank File Print will include current figures in YTD figures, if this option is set to [Y].

VAT RATE : 3.4 digitsEnter the default VAT rate currently in force. This will enable the relevant programs to calculate VAT on certain fringe benefits.

ROUND UP COINAGE TO : 1.2 digitsCoinage can be rounded up by program MP15 - Cash Payments And Coinage Analysis using the SU36 - Currency File Maintenance denominations. MP76 - Employee Payslip Print can print the rounded amount provided this is specified in SU35 - Customised Form Maintenance form type MP.

Press [F1] to proceed to the next level. Press [F3] to update the record, or [Esc] to exit the program.

Pressing [F5] will take you to the IRP5 screen which is documented at the end of this section.


MONTHLY PAYROLL - SYSTEM RECORD MAINTENANCE MP00 11/001CO - 01 - TECHNOLOGIES INCORPORATEDBR - 01 - CAPE TOWN PERIOD - 03PAY BY DEFAULT?(Y/N) [Y] W.C.A. LIMITS - UPPER [26000.00 ] - LOWER [ 0.00 ]TEMPORARY EMPLOYEE TAX % [ 25.00 ]PENSIONER TAX % [ 25.00 ]UIF AMOUNT [43000.00 ] EMPLOYER % [ 0.90 ] EMPLOYEE % [ 0.90 ]OVERTIME RATE # 1 [1.33 ] 2 [1.50 ] 3 [2.00 ]HOURS PER MONTH [160]TAX PERIODS PER YEAR [12]LOCAL CURRENCY DOLLF1 - LEVELS, F2 - BACK, F3 - UPDATE, F8 - DELETE, F9 - PRINT, F10 - CO/BR

PAY BY DEFAULT? (Y/N) : Y/NIf [N], you will have to enter details for each employee in every pay period.If [Y], all employees will be paid according to their standard rate. No overtime will be included.

TEMPORARY EMPLOYEE TAX % : 2.2 digits.

As determined by revenue office.

PENSIONER TAX % : 2.2 digits.As above.

UIF AMOUNT : 7.2 digits.This field contains the U.I.F. cut-off level.This cut-off level is supplied by the labour authorities.UIF is applicable to all employees. If the UIF amount is over the limit, the maximum amount is used.

EMPLOYER % : 3.2 digits.This field relates to the percentage U.I.F. contribution made by the employer to the U.I.F. fund.


EMPLOYEE % : 3.2 digits.This field relates to the percentage U.I.F. contribution made by the employee to the U.I.F. fund.

These percentages are supplied by the U.I.F. authorities.

Complete the three fields below to set overtime rates at for instance time and a half, time and a third and double time. You may leave these blank if you do not use MP10 - Salary Input & Report, to capture exceptions.

OVERTIME RATE # 1 : 1.2 digits.



HOURS PER MONTH : 3 digits.Enter the standard number of hours to be used as a default when updating employee records using MP30 - Masterfile Maintenance.

TAX PERIODS PER YEAR : 2 digits.Enter the number of tax periods in the system, for example 12 for a monthly system.

LOCAL CURRENCY : 4 characters.Taken from the blank CY code in program SU31 - Descriptions File Maintenance which describes local currency.

W.C.A. LIMITS - UPPER : 6 digitsEnter the annual limits as set by legislation.

W.C.A. LIMITS - LOWER : 6 digitsEnter the annual limits as set by legislation.

After completing this screen press [F3] to update the record, [F10] to select a new company/branch or [Esc] to return to the previous menu.

Press [F2] to go back one level and [F9] to produce a printout of the data.

Press [F1] to go to the USER PERMISSION LEVELS screen as shown below.


USER PERMISSION LEVELS

MONTHLY PAYROLL - SYSTEM RECORD MAINTENANCE MP00 11/001CO - 01 - TECHNOLOGIES INCORPORATEDBR - 01 - CAPE TOWN PERIOD - 03USER PERMISSION LEVELSUPDATE BASIC SALARY AMOUNT (MP31) [2]

F2 - PARAMETERS, F3 - UPDATE, F8 - DELETE, F9 - PRINT, F10 - CO/BR

UPDATE BASIC SALARY AMOUNT (MP31) : 1 digit [0 to 9]

This corresponds to the user level set up for each user in program SU38 - System Password Maintenance. Only users with permission equal to, or higher than, the value entered here will have access in program MP31 - Earnings/Deductions File to the Basic Salary field. (Basic Salary as defined in MP33 - Earnings/Deductions Param File as earning type 1).This option is typically set where operators must make numerous modifications to details in MP31 - Earnings/Deductions File. However, you do not want them to change basic error by mistake.


GL49 VARIABLESMONTHLY PAYROLL - SYSTEM RECORD MAINTENANCE MP00 11/002CO - 01 - TECHNOLOGIES INCORPORATEDBR - 01 - CAPE TOWN PERIOD - 01 GL49 VARIABLESINTERFACE TO GL - CO/BR: [00][ ] GL NOT AVAILABLE FOR THIS CO/BR GL - PERIOD [ ][ ]DIVISION OF G.L. NUMBERSTART POSITION 1 01 LENGTH 30 DESCRIPTION TYPE ALPHA/NUMERIC A 2 00 00 3 00 00 4 00 00 5 00 00 6 00 00 MP38: TYPE FOR EARNINGS CONTROL A/C [ ] SUB CODE [ ] EMPLOYEE DEDUCTION CONTROL A/C [ ] SUB CODE [ ] COMPANY DEDUCTION CONTROL A/C [ ] SUB CODE [ ]MP38: TYPE FOR EARNINGS CATEGORY A/C [ N] SUB CODE [N ] EMPLOYEE DEDUCTION CATEGORY A/C [ ] SUB CODE [ ] COMPANY DEDUCTION CATEGORY A/C [ ] SUB CODE [ ]TYPES: CC - COST CENTRE CD - EARN/DED CODE IR - IRP5 REFERENCE OC - OCCUPATION CODE PY - PAYSLIP REFERENCE TY - EARN/DED TYPEF1-FWD, F2-BACK, F3-UPDATE, F4-COPY, F8-DELETE, F9-PRINT, F10-CO/BR, ESC-EXIT

These prompts relate to GL49 - Interface from Payroll

INTERFACE TOGL – CO/BR : 2/2 digits

Enter required GL company and branch number to be used when interfacing wages data.

INTERFACE TO GL - PERIOD : 4/2 digits

Enter required GL year and period number to be used when interfacing wages data.

DIVISION OF G.L. NUMBER

This displays the General Ledger code structure as set up in the specified Company/Branch program GL00 - System record Maintenance.

The following fields are read from the GL00 - System Record Maintenance, record and can NOT be altered.

START POSITION 1-6 : 2 digitsDisplay only.

LENGTH 1-6 : 2 digitsDisplay only.

DESCRIPTION TYPE : 4 charactersDisplay only.

ALPHA/NUMERIC : 1 characterDisplay only.


INTERFACE PRINCIPLES

The interface is optional as per all other Titan systems.

Provision has been made for a flexible interface. Clients may select the level of complexity.

MP00 - System Record Maintenance will allow each user to choose from a specified list of types and references, for code and sub-code levels, thereby creating their own level of complexity.

Any one or two of these may be chosen per General Ledger code required for Payroll Control and Category account postings form Wages to General Ledger.

The interface will NOT post in detail at transaction level, but only at summarised levels as specified in MP00 - System record Maintenance as described above.

Totals per period are NOT held, only totals per transaction type which are compared to MP00 - System record Maintenance control totals. These will be cleared after the GL49 - Interface from Payroll has been run.

Control totals per Earning, Employee deductions and Company Deductions, will be shown in MP00 - System record Maintenance and cleared after the interface to GL or at Month-end (MP18 - Employee File Update) if no interface is done.

MP38 - TYPE FOR EARNINGS CONTROL A/C : 2 characters

Type in the type of code at which you want to summarise details for posting to the Payroll Control account in the General Ledger.

EARNINGS CONTROL SUB CODE : 2 characters

If you wish to use sub-codes when summarising details, please enter that code here, else leave it blank, in which case no sub-codes will be used.

MP38 - EMPLOYEE DEDUCTION CONTROL A/C : 2 characters



EMPLOYEE DEDUCTION CONTROL A/C SUB CODE : 2 characters


MP38 - COMPANY DEDUCTION CONTROL A/C : 2 characters


COMPANY DEDUCTION CONTROL A/C SUB CODE : 2 characters


MP38 - TYPE FOR EARNINGS CATEGORY A/C : 2 characters


EARNINGS CONTROL SUB CODE : 2 characters


MP38 - EMPLOYEE DEDUCTION CATEGORY A/C : 2 characters


EMPLOYEE DEDUCTION CATEGORY A/C SUB CODE : 2 characters



MP38 - COMPANY DEDUCTION CATEGORY A/C : 2 characters


COMPANY DEDUCTION CATEGORY A/C SUB CODE : 2 characters


You may enter any of the codes listed below in the four fields above. The system will ensure that you enter a valid type.

Code Specified in

CC Cost centre MP30

OC Occupation Code SU31 type OC

CD Earnings/Deduction Code MP33

PY Payslip Reference MP33

IR IRP5 Reference MP33

TY Earnings/Deduction Type MP33


PAYROLL MOVEMENT SUMMARY

Press [F1] to see the totals since last GL49 - Interface from Payroll update

When you run MP18 - Employee File Update, and you also have the General Ledger System installed, the program will check these fields. If they are not zero, it will give you a warning to the effect that the General Ledger interface has not yet been done.

MONTHLY PAYROLL - SYSTEM RECORD MAINTENANCE MP00 11/002CO - 01 - TECHNOLOGIES INCORPORATEDBR - 01 - CAPE TOWN PERIOD - 01 *** SINCE LAST GL49 UPDATE ***DESCRIPTION DEBIT CREDITEARNINGS 0.00DEDUCTIONS (EMP) 0.00DEDUCTIONS (CO.) 0.00 ------------- ------------- 0.00 0.00 ------------- ------------- CONTROL 0.00 ============= F1-FWD, F2-BACK, F3-UPDATE, F4-COPY, F6-CLEAR, F8-DELETE, F9-PRINT, ESC-EXIT


TOTALS SINCE LAST MONTH-END

If [F1] is pressed again then a second screen with the amounts since the last month-end will appear.

MONTHLY PAYROLL - SYSTEM RECORD MAINTENANCE MP00 11/002CO - 01 - TECHNOLOGIES INCORPORATEDBR - 01 - CAPE TOWN PERIOD - 01 *** SINCE LAST MONTH END ***DESCRIPTION DEBIT CREDITEARNINGS 0.00DEDUCTIONS (EMP) 0.00DEDUCTIONS (CO.) 0.00 ------------- ------------- 0.00 0.00 ------------- ------------- CONTROL 0.00 ============= F2-BACK, F3-UPDATE, F4-COPY, F6-CLEAR, F8-DELETE, F9-PRINT, ESC-EXIT


IRP5/UIF INFORMATION

MONTHLY PAYROLL - SYSTEM RECORD MAINTENANCE MP00 11/001CO - 01 - TECHNOLOGIES INCORPORATED tty1A BR - 01 - CAPE TOWN PERIOD - 12 IRP5/UIF INFORMATION EMPLOYER'S PAYE NUMBER [7010701003] NEXT GENERATION NUMBER [0001] NEXT IRP5 SEQUENCE [00] TAX YEAR 1999, 00 - FIRST SEQUENCE FOR YEAR CONTACT PERSON [DION BEHRENS ] DIPLOMATIC INDEMNITY? (Y/N) [N] EMPLOYER’S UIF REFERENCE [ ]NEXT UIF FILE# [ ] F3 - UPDATE, F6 – NARR, F10 - PREV SCREEN, ESC - EXIT

EMPLOYER'S PAYE NUMBER : 10 digits.

PAYE reference number under which PAYE deducted or withheld from employees is paid over to SARS. If only registered for IT3(a) purposes and not as an employer, the IT3(a) reference number or the Company Reference number must be reflected. This might be the same number for all branches, but it must be captured per company/branch. The rest of the information on the screen only needs to be entered once for that PAYE number, as it will always be the same for a particular PAYE number, irrespective of how many branches have the same number.

NEXT GENERATION NUMBER : 4 digits.

This is the generation number that will be assigned to the next flat file that is created. This is automatically incremented by 1 for each flat file created. It must begin with 1 for each PAYE number, and run up to 9999 whereupon it will start again at 1.


NEXT IRP5 SEQUENCE : 2 digits.This will be the first 2 digits of the 8 digit IRP5/IT3(a) number. The first series will start at 00 at the beginning of each tax year, and thereafter will increment by one for each IRP5/IT3(a) flat file created during the tax year.

CONTACT PERSON : 30 characters.Name of person responsible for liaison with SARS regarding the IRP5 electronic file submission.

DIPLOMATIC INDEMNITY? (Y/N) : 1 character.

Specifies if the employer enjoys diplomatic indemnity (for example embassies).

EMPLOYER’S UIF REFERENCE : 9 digits

This will be used when creating the UIF file for submission to the authorities.

NEXT UIF FILE# : 3 digitsThe next file number to be used when creating the UIF file for submission.

There is an [F6] – NARR on the status line which takes you to a new screen where you can enter the UIF codes as required:

8040 - contact person, if this is different to the IRP5 contact person

8050 – contact number, if this is different to the branch contact number (SU30 - Installation Maintenance option 3)

8060 – contact e-mail address (optional).


2.3 PROCESSING AND BACK-UP CYCLES

2.3.1 DAILY & MONTHLY CYCLESOnce the steps outlined in the set-up sequence have been followed, all programs in the Salary System, with the exception of the period-end module programs, may be used on a daily and monthly basis.

As the system is an on-line real-time system, data is updated upon entry. Enquiries and reports will show the latest data as at the last entry before enquiry or printing.

The control of data entered into the system and the taking of backup are essential to the successful running of a system. The necessary controls and systems need to be implemented to ensure that these two areas are covered adequately.

DATA ENTRY & CONTROL

Data is normally entered in groups or batches and thus a record of batches received and entered must be made. After each batch is entered into the system, the batch should be stamped as "POSTED CCYY/MM/DD". A check should also be made to see that documents and batches are sequential and that all batches have been entered.

All programs of a prime input nature provide audit trails. These audit trails should be attached to the original batches of input documents and filed daily in a computer file. Any discrepancies in batch totals should be investigated and corrected immediately.

BACKUP

Backup is mandatory and must be performed strictly in accordance with the procedures laid down in the System Utilities User Guide.

2.3.2 PERIOD-END CYCLESIt is essential that all programs in the period-end module are protected by passwords and that backup is performed prior to using this module.

Ensure that all transactions have been entered into the system.

Once the period-end programs have been run it will not be possible to re-run this module without restoring from backup data.

The sequence of events that are to be followed in the period-end module are detailed in section 2.4 of this User Guide. The sequence described must be adhered to strictly.


2.4 PERIOD-END MODULE MENUThis module consists of the following programs;

MP90 - CHANGES FILE CLEARDOWN.

MP91 - IRP5/IT3A PRINT.

MP92 - YEAR-END ANALYSIS PRINT.

MP93 - YEAR-END EARNINGS/DEDUCTIONS ANALYSIS.

MP94 - YEAR-END CLEARDOWN.

MP95 - SELECTIVE CHEQUE DELETION.

MP96 - SITE TAX CALCULATION.

MP97 - ANNUAL WORKMEN’S' COMPENSATION REPORT

MP98 - TAX IRP5C REPORT.

MP99 - GLOBAL UPDATE OF EMPLOYEE CODES


OVERVIEW

The Changes File Cleardown program clears the three changes files, for example employee masterfile changes, parameter file changes and earnings/deductions changes. These files will only be cleared if the associated reports have been printed (MP71 - Employee Masterfile Changes, MP72 - Parameter File Changes Print and MP73 - Earn/Deduction File Changes).

At year-end IRP5 forms are printed for employees who have paid tax and IT3A forms for those who have not, using programs MP91 - IRP5/IT3A Print and MP76 - Employee Payslip Print for a user defined form.

Program MP92 - Year-end Analysis Print produces a report displaying the year-to-date earnings and deductions per employee.

MP93 is used to print a year-end report by earnings type, deduction type or both showing all employees' earnings/deductions within each type. The report also lists the details for the last payroll run, year-to-date amounts and total-to-date amounts for each earnings/deductions type.

The year-end cleardown program prints a summary of the annual earnings and clears the year-to date totals.

Cheques that have presented, stopped or cancelled can be selectively cleared from the cheque register using MP95 - Selective Cheque Deletion.

When employees leave or if the smoothing method is not used, program MP96 - Site Tax Calculation calculates the tax rebate due for those within the SITE limit.

The total earnings of all employees can be reported according to WCA rules using program MP97 - Annual Workmen’s Compensation.

Program MP98 - Tax IRP5C Report produces the IRP5C tax certificates.

Enter MP9 to access this module from the Salaries System menu.


2.4.1 MONTH-END SEQUENCE

STEP PROGRAM FUNCTION 1. BACKUP A backup of all Monthly Payroll files. 2. MP33 Ensure that all earning/deduction parameters are

correct. 3. MP30 Ensure that all employee details have been

entered. 4. MP31 Ensure that individual earnings/deductions are

correct. 5. MP10

OptionalCapture earnings exceptions such as overtime for employees. Be sure that the date entered here is the same as the date entered for MP11, MP74, MP76 and MP18.

6. MP11 Run the salary calculation program. Check the output. Be sure that the date entered here is the same as the date entered for MP10, MP74, MP76 and MP18.

7. MP74 Print the payroll analysis print and ensure that everything is correct. Be sure that the date entered here is the same as the date entered for MP10, MP11, MP76 and MP18.

Do NOT proceed before everything is correct. Up to this point alterations may be made and MP11 - Salary Calculation may be re-run as often as necessary. 8. MP12/13/14/15/16 These programs are optional but not mutually

exclusive. 9. MP76 Print the payslips. Be sure that the date entered

here is the same as the date entered for MP10, MP11, MP74 and MP18.

10. MP80/72/73 Print all changes reports and file for future reference.

11. MP86/87 Print VAT reports. 12. MP18 Run the employee file update to prepare all files

for the following period. Be sure that the date entered here is the same as the date entered for MP10, MP11, MP74 and MP76.

13. BACKUP Retain this backup for at least three months as the Month-end backup.

14. MP90 Clear all the changes files. 15. MP95 Do maintenance on the cheque file.


2.4.2 YEAR-END SEQUENCE

STEP PROGRAM FUNCTION

1. BACKUP A backup of all Monthly Payroll files.

2. MONTH-END Perform all the month-end functions as described in section 2.4.1.

3. MP96 Calculate site tax.

4. MP91/MP76 Print IRP5 or IT3A certificates using either of these programs.

5. MP92 Print the year-end analysis and file it.

6. MP93 Print the year-end earnings/deductions report.

7. MP97 Print the Annual Workmen's Compensation report.

8. MP98 Print the Tax IRP5C report

9. BACKUP Retain this as a Year-end backup.

10. MP94 Run the year-end cleardown program.


2.5 CHANGES FILE CLEARDOWN - MP90The program clears the Employee Master File, Parameter File and Earnings/Deductions File Changes Files. These files will only be cleared if the related changes reports have been printed (MP71 - Employee Masterfile Changes, MP72 - Parameter File Changes Print and MP73 - Earn/Deduction File Changes).


The Report Destination, Company/Branch combination and Report date may be optionally selected. Please see the GETTING STARTED section at the beginning of this User Guide.

If the Company/Branch screen is not specified then the program will proceed straight into the cleardown routine.

Press [Esc] to exit the program.


2.6 IRP5/IT3A PRINT - MP91MP91 will print the IRP5, IT3(a) or IRP5(a) certificates if required, and create a flat file for submission to SARS in accordance with their requirements. A record will be written to SUPAYD reflecting when the run was executed, how many certificates are on it, the range of IRP5 numbers used and the tape generation number. This information can only be accessed in RW.

IRP5 and IT3A certificates can both be produced in the same run and will appear on the same file.

Employees who left before the start of the current year will be excluded from this process.

A log report is printed with a record of each employee and also indicating errors found. Employees that have errors will not be written to the flat file. In order to produce a test run (without creating the file and incrementing the generation numbers and assigning IRP5 numbers, run MP91 with the following options: REPRINT FORMS = "Y" and CREATE ASCII FILE = "N".

Please note that this program must be run after MP18 - Employee File Update but before the Year-end clear-down.

Enter MP91 to select the program



Level 1

MONTHLY PAYROLL - IRP5/IT3A PRINT MP91 11/002 CO - 01 - TECHNOLOGIES INCORPORATED tty1A BR - 01 - CAPE TOWN REPORT SEQUENCE [1] 1 - NUMERIC 2 - ALPHABETIC 3 - BY PAYPOINT 4 - BY COST CENTRE CURRENCY [1] 1 - CONVERT TO RAND 2 - FOREIGN CURRENCIES FORM TYPE [1] 1 - IRP5 2 - IT3A 3 - BOTH PRINT CERTIFICATES (Y/N)? [Y] REPRINT FORMS (Y/N)? [N] LANGUAGE (E/A)? [E] ENGLISH, AFRIKAANS USE EMPLOYEE LANGUAGE (Y/N) [Y] IF LANGUAGE NOT ENTERED IN MP30 USE ENGLISH CREATE ASCII FILE (Y/N)? [Y] 'TEST' FILE (Y/N)? [N] DETAILS OK? (Y/N) [Y] F9 - PRINT OPTIONS, F10 - CO/BR, ESC - EXIT

REPORT SEQUENCE : [1] Numeric.[2] Alphabetic.[3] By paypoint.[4] By cost centre.

CURRENCY : The default [1] is converted to local currency. To produce these forms in foreign currencies select [2].All earnings are converted to the currency as set in program MP30 - Masterfile Maintenance.

FORM TYPE : 1 Character1 - IRP5 2 - IT3A 3 - BOTHNote that both the IRP5 and IT3(a) certificates may be included in the same electronic file.

PRINT CERTIFICATES (Y/N)? : 1 Character.

Print the IRP5/IT3(a) certificates.Pre-printed stationary is no longer provided by SARS in order to print the IRP5 and IT3(a) certificates; they are now printed on blank paper and to be supplied to each employee. A copy is to be retained by the employer and the electronic file only is supplied to the SARS office.


REPRINT FORMS (Y/N)? : 1 Character."Y" - Print duplicate IRP5's i.e. IRP5 (a) certificates. This will reprint the selected forms without assigning a new range of IRP5 numbers, but rather printing the IRP5 number that appears in MP30.

You cannot reprint after the year-end has been done as all figures are cleared during that process.

LANGUAGE (E/A)? : 1 Character.E - ENGLISH, A - AFRIKAANSSpecify the language in which the certificates are to be printed.

USE EMPLOYEE LANGUAGE (Y/N) : 1 Character.

N - All certificates will be printed in the language specified above.Y - Where the employee has a language specified in MP30, that will be used; all other certificates will be printed in the language specified above.

CREATE ASCII FILE (Y/N)? : 1 Character.Option is only available if duplicate certificates are being printed.N - Do not create electronic flat file.Y - Create the electronic flat file required for submission to SARS. This file will have the following naming convention: IRP5.yy where yy is the current tax year. This file will be created in the TITAN data directory. Each file created will have a different generation number specified in the file.If the run is in progress and the program attempts to open the flat file, and discovers that one exists already, the following message will come up.OUTPUT FILE 'IRP5.99' EXISTS. ENTER ACTION [E] OVERWRITE/EXITO - Overwrite the existing file with the new file.E - Exit the program without writing any records.


'TEST' FILE (Y/N)? : 1 Character.Option only available if the flat file is being created.Y - The electronic flat file will be marked as a "TEST" file for submission to SARS.N - A normal file will be created

DETAILS OK? (Y/N) : 1 Character.Y - The next screen of options will be presented for entry.

Accept the details or press [Esc] to return to the menu.


Level 2

MONTHLY PAYROLL - IRP5/IT3A PRINT MP91 11/002 CO - 01 - TECHNOLOGIES INCORPORATED tty1A BR - 01 - CAPE TOWN START EMPLOYEE # [ALL ] END EMPL. # [ ] START PAYPOINT [ALL ] END PAYPT [ ] START COST CTR [ALL ] END COST CTR [ ] 'LEFT' EMPLOYEES? [Y] (Y/N) TEST PRINT (Y/N) [N] F3 - ACCEPT DETAILS, ESC - EXIT

START EMPLOYEE # : 8 digits.

END EMPL. # : 8 digits.The default is ALL employees or enter the starting and ending employee numbers for a range.

START PAYPOINT : 8 digits.

END PAYPT : 8 digits.The default is ALL paypoints or enter the starting and ending paypoint numbers for a range.

START COST CTR : 8 digits.

END COST CTR : 8 digits.The default is ALL cost centres enter the starting and ending cost centres numbers for a range.

'LEFT' EMPLOYEES? : Y/NAccept the default [Y] to include all employees marked as 'LEFT'.

TEST PRINT (Y/N) : Y/NYou may print a test print if required.

The program uses default screens which are pre-loaded with the most frequently used options. Press [F3] to accept the options as displayed or enter new options. [F10] to enter another company/branch selection or, press [Esc] to return to the menu and abandon the program.


2.7 YEAR-END ANALYSIS PRINT - MP92This program produces a report detailing the year-end earnings and deductions for each employee.



Level 1

MONTHLY PAYROLL - YEAR-END ANALYSIS PRINT MP92 11/001CO - 01 - TECHNOLOGIES INCORPORATEDBR - 01 - CAPE TOWN PERIOD - 03REPORT SEQUENCE [1] 1 - NUMERIC 2 - ALPHABETIC 3 - BY PAYPOINT 4 - BY COST CENTRECURRENCY [1] 1 - CONVERT TO DOLL 2 - FOREIGN CURRENCIESDETAILS OK?(Y/N) [Y]

F9 - PRT OPTS, F10 - CO/BR, ESC - EXIT

REPORT SEQUENCE : [1] Numeric[2] Alphabetic[3] By paypoint[4] By cost centre

CURRENCY : The default [1] is converted to local currency. To produce this report in foreign currencies select [2].

DETAILS OK? (Y/N) : Y/N


Level 2

MONTHLY PAYROLL - YEAR-END ANALYSIS PRINT MP92 11/001CO - 01 - TECHNOLOGIES INCORPORATEDBR - 01 - CAPE TOWN PERIOD - 03

START EMPLOYEE # [ALL ] END EMPL. # [ ]START PAYPOINT [ALL ] END PAYPT [ ]START COST CTR [ALL ] END COST CTR [ ]'LEFT' EMPLOYEES? [Y] (Y/N)

F3 - ACCEPT DETAILS, ESC - EXIT


END EMPL. # : 8 digits.The default is ALL employees or enter the starting and ending employee numbers for a range.


END PAYPT : 8 digits.The default is ALL paypoints or enter the starting and ending paypoint numbers for a range.


END COST CTR : 8 digits.The default is ALL cost centres enter the starting and ending cost centres numbers for a range.

'LEFT' EMPLOYEES? : Y/NAccept the default [Y] to include all employees marked as 'LEFT'.

The program uses default screens which are pre-loaded with the most frequently used options. Press [F3] to accept the options as displayed or enter new options. Press [F10] to enter another company/branch selection or, press [Esc] to return to the menu and abandon the program.


2.8 YEAR-END EARNINGS/DEDUCTIONS - MP93Prints a year-end report by earnings type, deductions type or both, showing all employees' earnings/deductions by type. The report also lists the details for the last payroll run, year-to-date amounts and total-to-date amounts for each earnings/deductions types.



Level 1

MONTHLY PAYROLL - YEAR-END EARN/DEDUCTIONS ANALYSIS MP93 11/001CO - 01 - TECHNOLOGIES INCORPORATEDBR - 01 - CAPE TOWN PERIOD - 03START CODE [ALL ] LAST CODE [ ]START EMPLOYEE # [ALL ] LAST EMP # [ ]START PAYPOINT [ALL ] END PAYPT [ ]START COST CTR [ALL ] END COST CTR [ ]'LEFT' EMPLOYEES [Y]TYPE [2] 0 - EARNINGS 1 - DEDUCTIONS 2 - BOTH

F3 - ACCEPT DETAILS, F9 - PRT OPTIONS, F10 - CO/BR, ESC - EXIT

START CODE : 4 digits.

LAST CODE : 4 digits.The default is ALL codes or enter the starting and ending code numbers for the required range.


LAST EMP # : 8 digits.The default is ALL employee numbers or enter the starting and ending employee numbers for the required range.



END PAYPT : 8 digits.The default is ALL paypoints or enter the starting and ending paypoint numbers for the required range.


END COST CTR : 8 digits.The default is ALL cost centres or enter the starting and ending cost centre numbers for the required range.

'LEFT' EMPLOYEES : Y/NAccept the default [Y] to include all employees marked as 'LEFT'.

TYPE : [2] - the default, to print both earnings and deductions, or [0] - print an analysis of only earnings, and[1] - print only deductions.

The program uses default screens which are pre-loaded with the most frequently used options. Press [F3] to accept the options as displayed or enter new options. Press [F10] to enter another company/branch selection or press [Esc] to return to the menu and abandon the program.


2.9 YEAR-END CLEARDOWN - MP94The program is used only at year-end to delete all employees that have left the company and to clear the month-to-date and year-to date amounts for all employees on file, in preparation for the new year.

A report listing the number of employees processed, updated and deleted is printed.



If the Company/Branch screen is not specified then the program will proceed straight into the cleardown routine.

Press [Esc] to return to the menu.


2.10 SELECTIVE CHEQUE DELETION - MP95This program permits the selective deletion of cheques from the cheque register file.

In order that only current information is retained on this file, delete presented, stopped or cancelled cheques.



Level 1

MONTHLY PAYROLL - SELECTIVE CHEQUE DELETION MP95 11/001CO - 01 - TECHNOLOGIES INCORPORATEDBR - 01 - CAPE TOWN PERIOD - 03DELETE CHEQUE # FROM [0 ] TO [ ]PRESENTED CHQS ONLY? (Y/N) [Y]DETAILS OK? (Y/N) [Y]

F9 - PRINT OPTIONS, F10 - CO/BR, ESC - EXIT

DELETE CHEQUE #FROM : 6 digits.

DELETE CHEQUE #TO : 6 digits.

Enter the number of the cheque to be deleted or enter the starting and ending cheque numbers.The system default is a cheque number of all zeroes which indicates the beginning of the cheque file.

PRESENTED CHQSONLY? (Y/N) : Y/N

Accept the default [Y] to delete only those cheques that have been presented or enter [N] to delete all cheques within the selected range.



The program uses default screens which are pre-loaded with the most frequently used options. Press [ENTER] to accept the options as displayed or enter new options, press [Esc] to return to the menu and abandon the program.


2.11 SITE TAX CALCULATION - MP96This program calculates SITE tax rebates due to employees within the SITE limits in the tax tables. It may be run only for "LEFT" employees or for any specific range of employees.

Level 1

MONTHLY PAYROLL - SITE TAX CALCULATION MP96 11/003CO - 01 - TECHNOLOGIES INCORPORATEDBR - 01 - CAPE TOWN PERIOD - 03'LEFT' EMPLOYEES ONLY? (Y/N)[Y]EMPLOYEE # - FROM [ALL ] TO [ ]DETAILS OK? (Y/N) [Y]

F3 - ACCEPT DETAILS, F9 - PRINT OPTIONS, F10 - CO/BR, ESC - EXIT

'LEFT' EMPLOYEESONLY? (Y/N) : Select the alternative required.

EMPLOYEE # - FROM : 8 characters.Enter the start and end number range in these fields.

EMPLOYEE # - TO : 8 characters.



2.12 ANNUAL WORKMEN'S COMPENSATION REPORT - MP97

The program is designed to report the total earnings of all employees, in accordance with the rules of the Workmen's Compensation Act. The report aids in the completion of the annual WCA return and on a monthly basis, assists in determining the necessary provision for WCA payment at year end.



The W.C.A. limits must have been entered in program MP00 - System Record Maintenance, and MP32 - Table File Maintenance BEFORE this program can be run.

Level 1

MONTHLY PAYROLL - ANNUAL WORKMENS COMPENSATION MP97 11/001CO - 01 - TECHNOLOGIES INCORPORATEDBR - 01 - CAPE TOW PERIOD - 09REPORT SEQUENCE [1] 1 - NUMERIC 2 - ALPHABETIC 3 - BY PAYPOINT 4 - BY COST CENTRE CURRENCY [1] 1 - CONVERT TO RAND 2 - FOREIGN CURRENCIES DETAILS OK?(Y/N) [Y] F9 - PRINT OPTIONS, F10 - CO/BR, ESC - EXIT


CURRENCY : 1 digit.The default [1] will convert to local currency. To produce this report in foreign currencies select [2].



Level 2

MONTHLY PAYROLL - ANNUAL WORKMENS COMPENSATION MP97 11/001CO - 01 - TECHNOLOGIES INCORPORATEDBR - 01 - CAPE TOWN PERIOD - 03START EMPLOYEE # [ALL ] LAST EMPL # [ ]START PAYPOINT [ALL ] END PAYPT [ ]START COST CTR [ALL ] END COST CTR [ ]'LEFT' EMPLOYEES? [Y] (Y/N)EMPLOYEE DETAIL? [N] (Y/N)








'LEFT' EMPLOYEES? (Y/N) : Y/NAccept the default [Y] to include all employees marked as 'LEFT'.


EMPLOYEE DETAIL? : Y/NThe default is [N], print WCA totals in summary form. Enter [Y] to print the WCA totals per employee.

The program uses default screens which are pre-loaded with the most frequently used options. Press [F3] to accept the options as displayed or enter new options. Press [F10] to select another company/branch or press [Esc] to return to the menu and abandon the program.


2.13 TAX IRP5C REPORT - MP98This report lists the necessary information required to complete the IRP5C form -Statistical Return of Employees in Service and Actual Employees Tax Deductions.



Level 1

MONTHLY PAYROLL - TAX IRP5C REPORT MP98 11/001CO - 01 - TECHNOLOGIES INCORPORATEDBR - 01 - CAPE TOWN PERIOD - 03REPORT SEQUENCE [1] 1 - NUMERIC 2 - ALPHABETIC 3 - BY PAYPOINT 4 - BY COST CENTREEMPLOYEE # FROM [ALL ] TO [ ]PAYPOINT FROM [ALL ] TO [ ]COST CENTRE FROM [ALL ] TO [ ]LEFT EMPLOYEES? (Y/N) [N]



EMPLOYEE # FROM : 8 digits.

EMPLOYEE # TO : 8 digits.The default is ALL employee numbers or enter the starting and ending employee numbers for the required range.

PAYPOINT FROM : 8 digits.

PAYPOINT TO : 8 digits.The default is ALL paypoints or enter the starting and ending paypoint numbers for the required range.


COST CENTRE FROM : 8 digits.

COST CENTRE TO : 8 digits.The default is ALL cost centres or enter the starting and ending cost centre numbers for the required range.

LEFT EMPLOYEES? (Y/N) : If [Y] is entered all employees marked 'LEFT' will be included.

The program uses default screens which are pre-loaded with the most frequently used option. Press [F3] to accept the options as displayed or enter new options. Press [F10] to enter another company/branch selection or, press [Esc] to return to the menu and abandon the program.


2.14 GLOBAL UPDATE OF EMPLOYEE CODES - MP99This program is used to do an across the board change to the employee percentages as shown in MP31 for the selected earning or deduction code (entered in the code field shown below.) The new percentage is entered in the 'TO' block.Enter MP99 to select the program.


Level 1

MONTHLY PAYROLL - GLOBAL UPDATE OF EMPLOYEE CODES MP99 11/001 BEFORE MP99: BACKUP SALDET CHANGE/ADD [A] TYPE [ ] 0 - EARNING 1 - DEDUCTION CODE [ ] AMOUNT/PERCENT/TABLE [ ] EMPLOYEE FROM [ ] TO [ ] ESC-EXIT

CHANGE/ADD : 1 character[C] to change details for a code[A] to add a code and details

TYPE : 1 digit[0] for earning code[1] for deduction code

CODE : 4 charactersEnter the relevant earning or deduction code

AMOUNT/PERCENT/TABLE : VariousDepending on the characteristics of the code, you will enter either a code, percentage or table here.

EMPLOYEE FROM - TO : Enter the range of employees to which the details apply.


3 INPUT MODULE

3.1 THE INPUT MODULE MENUThis module consists of the following programs;

MP10 - SALARY INPUT AND REPORT

MP11 - SALARY CALCULATION

MP14 - BANK TRANSFER PRINT

MP15 - CASH PAYMENTS AND COINAGE ANALYSIS

MP16 - CHEQUE FILE CREATION AND PRINT

MP18 - EMPLOYEE FILE UPDATE

MP19 - CHEQUE RECONCILIATION

OVERVIEW

MP10 - The Salary Input and Report program is used to input the number of normal and overtime hours worked by an employee.

Employee salaries are calculated by program MP11 - Salary Calculation and warnings are issued if certain criteria, such as maximum pay, are exceeded or if errors are encountered. This program can be run and re-run until the payroll is correct. Calculations may be performed for an employee, a range of employees, or all employees.

MP18 - Updates the employee files with the earnings and deductions calculated in this pay period, typically a month. All relevant fields are cleared or reset in preparation for the next payroll process, for example basic hours are reset to the default value.

The Employee File Update program must only be run ONCE IN ANY PAY PERIOD unless there is a bonus run.

BONUS RUN

MP11 - Must be selected with a [Y] for the bonus run. This looks for a code where the first three characters are "BON" and calculates tax on this bonus, storing it in the "TAXB" code.

The bonus run must be run before the salary run.

Program MP18 - Employee File Update will not increment the period by 1 for this bonus run.

Select the Input Module be entering MP1, return to the main menu, enter M.


3.2 SALARY INPUT AND REPORT - MP10The salary input program allows the input of normal and overtime hours in the following ways;

On an employee by employee basis or

On a default basis where only exceptions are entered.

The selection of these input modes is made within program MP00 - System Record Maintenance.

Use this program only where the standard hours for an employee is different from his masterfile record, or where you want the system to calculate overtime as per Appendix A2.2.



You MUST ensure that the date here is the same as that entered for MP11 - Salary Calculation, MP74 - Payroll Analysis Report, MP76 - Employee Payslip Print and MP18 - Employee File Update. This is very important.

EMPLOYEE BY EMPLOYEE SALARY INPUT

If the employee by employee mode of salary input has been selected in program MP00 - System Record Maintenance, the program will now prompt for all employees so that pay details can be entered. The exception-based pay details input (paying by default) is detailed in the next section.

MP - Input JULY 2006 3 - 51

Level 1

MONTHLY PAYROLL - SALARY INPUT & REPORT MP10 11/001CO - 01 - TECHNOLOGIES INCORPORATEDBR - 01 - CAPE TOWN PERIOD - 03EMPLOYEE # 1000NAME MURPHY ALPHA CODE MURPHYINITIALS A I B COST CENTRE PACKINGADDRESS 1 101 AINSLEE TOWERS PAYPOINT PAY 0001ADDRESS 2 FORTUNE ROAD OCCUPATION CODE 0001ADDRESS 3 ROSWELL EMPLOYEE TYPE S - SALARIEDPOSTCODE GA 30341

HOURSNORMAL TIME [160.00 ]OVERTIME RATE 1 [ 0.00 ] 2 [ 0.00 ] 3 [ 0.00 ]

F3 - ACCEPT DETAILS, F8 - DON'T PAY, F10 - EMPLOYEE, ESC - EXIT

EMPLOYEE # : 8 characters.Enter the employee number or press [F1] to scan the employee file in employee number sequence. Press [F5] to select the alternate employee code sequence. Enter the relevant alpha code or press [F1] to scan the file.

Level 2

NORMAL TIME : 3.2 digits.The standard normal time hours as held on the Employee Master File record (MP30) are displayed as the default. Enter the actual hours worked or press [Enter] to accept the default hours displayed.

OVERTIME RATE 1 : 3.2 digits.This is set up in program MP00 - System Record Maintenance. The system defaults to zero overtime hours. Enter the actual overtime hours worked at pay rate 1 or press the [Enter] key to accept the default hours displayed.


OVERTIME RATE 2 : 3.2 digits.This is set up in program MP00 - System Record Maintenance. The system defaults to zero overtime hours. Enter the actual overtime hours worked at pay rate 2, or press the [Enter] key to accept the default.

OVERTIME RATE 3 : 3.2 digits.This is set up in program MP00 - System Record Maintenance. The system defaults to zero overtime hours. Enter the actual overtime hours worked at pay rate 3, or press the [Enter] key to accept the default.

Press [F10] to select another employee or [Esc] to exit the program, without updating the salary input file.

Once the hours worked are completed, press [F3].The program prompts for the next employee number. Proceed with pay details input until all the employees have been processed.

If an employee is not to be paid for that period, press [F8] when the input screen is displayed. The program will move onto the next employee having marked the previous employee as not to be paid.

The program ends when the last employee has been processed or press [F10] to ignore the input. To exit the program press [Esc].

An Input Edit Report is printed when the program has ended, listing the following details;

Employee number, name and initials.

Pay status (to be paid or not).

Earnings codes.

Hours worked.

Pay rates.

Amounts.


EXCEPTION BASED PAY DETAIL INPUT

If exception based pay details input has been selected in program MP00 - System Record Maintenance the following options are available;

Level 1

EMPLOYEE # : 8 characters.Enter the employee number or press [F1] to scan the employee file in employee number order. Press [F5] to change to the alpha code sequence and then press [F1] to scan by alpha code.A partial scan may be initiated by entering a starting number or alpha code and then press [F1]. The scan will start from that number or alpha code onwards.

Proceed with the entry of pay details for only those employees that have pay details other than the standard defaults set-up in programs MP30 - Masterfile Maintenance and MP31 - Earnings/Deductions File.


3.3 SALARY CALCULATION - MP11This program calculates the earnings and deductions for each employee, using the data entered in program MP10 - Salary Input & Report, and the deduction details held on the Employee Earnings/Deductions Files (MP31 - Earnings/Deductions File and MP33 - Earnings/Deductions Param File).

The calculation process can be repeated as many times as is required to arrive at the correct payroll figures. To perform the calculation follow the procedure detailed below.



The operator MUST ensure that the date here is the same as that entered for MP10 - Salary Input & Report, MP74 - Payroll Analysis Report, MP76 - Employee Payslip Print and MP18 - Employee File Update. This is very important.

A bonus run ignores all other earnings and only calculates payments based on the rates entered against the bonus earnings code in MP33 - Earnings/Deductions Param File and MP31 - Earnings/Deductions File. Bonus codes are set up as additional earnings and must start with 'BON'. The tax code for bonus deduction is 'TAXB' and is set up as normal tax parameters.

This caters for a partial period in the first period. It uses the start day to calculate the % of the first period. Periods in service may therefore be for instance 1.29 if the start date is 22 Jan and the year end is 28 Feb.Please note that at year end the part period is taken as a full period for smoothing purposes.

Level 1

BONUS RUN? (Y/N) : Y/NAccept the default [N] or enter [Y] if this run is to exclusively calculate bonuses.

If a bonus run is required, remember to run program MP18 - Employee File Update before running the next normal pay run. Also remember to set the MP18 date the same as the MP11 bonus run date.


Level 2

ARE YOU SURE? (Y/N) : If you entered [Y] to the prompt above you are offered a second opportunity to confirm that a bonus run is to be processed, accept the default [N] to return to the Bonus run option, or enter [Y] to continue the bonus calculation.

Level 1 continued

EMPLOYEE # - FROM : 8 characters.

EMPLOYEE # - TO : 8 characters.Salaries and bonuses can be calculated for an individual employee, a range of employees, or all employees. For a single employee calculation enter the relevant employee number in the from and to fields.To calculate salaries for a range of employees, enter the start and end employee numbers in the 'FROM' and 'TO' fields respectively. The system default is the calculation of all employees and the word 'ALL' is pre-loaded into the 'FROM' field, press [Enter] to accept the default.


The change date as entered in program MP30 - Masterfile Maintenance is used for calculations of periods in service. Tax is calculated using the "smoothing method" only if the start date is the same as the change date.

Press [F3] to perform the calculation process.

To select another company/branch press [F10] or [Esc] to exit the program without performing the calculation.

Depending on which report destination was selected, the resulting payroll calculation report can be viewed on the terminal via program SU60 - Report Management System, or printed for examination and filing.


3.4 BANK TRANSFER PRINT - MP14This program extracts all employees from the salary master file that are to be paid via bank transfers. This list is then submitted to the applicable bank to effect transfer to the employee's account. Please refer to the Banklink User Manual for more details.



Level 1

MONTHLY PAYROLL - BANK TRANSFER PRINT MP14 11/001CO - 01 - TECHNOLOGIES INCORPORATEDBR - 01 - CAPE TOWN PERIOD - 03REPORT SEQUENCE [1] 1 - NUMERIC 2 - ALPHABETIC 3 - BY PAYPOINT 4 - BY COST CENTRE 5 - BY BANK CODEDATE PAYROLL RAN [91/08/09]DETAILS OK?(Y/N) [Y]


REPORT SEQUENCE : [1] Numeric (the default).[2] Alphabetic.[3] By paypoint.[4] By cost centre.[5] By bank code.

NEW PAGE PER BANK? (Y/N) : Y/N

This prompt will only display if you selected option 5 above, to print the report in bank code sequence.Enter [Y] if you want the details for each bank to print on a separate page.

DATE PAYROLL RAN : CCYY/MM/DDThe date sequence will be in the format set up in program SU30 - Installation Management.



Accept or modify the options selected or press [F10] to select another company/branch and [Esc] to exit the program.

Level 2

MONTHLY PAYROLL - BANK TRANSFER PRINT MP14 11/001CO - 01 - TECHNOLOGIES INCORPORATEDBR - 01 - CAPE TOWN PERIOD - 03

START EMPLOYEE # [ALL ] END EMPL. # [ ]START PAYPOINT [ALL ] END PAYPT [ ]START COST CTR [ALL ] END COST CTR [ ]



END EMPL. # : 8 digits.The default is ALL employees or enter the starting and ending employee range.


END PAYPT : 8 digits.The default is ALL paypoints or enter the starting and ending paypoint range.


END COST CTR : 8 digits.The default is ALL cost centres or enter the starting and ending cost centre range.

Press [F3] to accept the details or [Esc] to end the program.


3.5 CASH PAYMENTS AND COINAGE ANALYSIS - MP15This program prints a list of all employees that are to be paid in cash, showing the employee number, name, initials and cash amount. It also produces a coinage analysis.

Ensure that SU31 - Descriptions File Maintenance, type 'CY' is set up correctly prior to running this program.


MONTHLY PAYROLL - CASH PAYMENTS AND COINAGE ANALYSIS MP15 11/001CO - 01 - TECHNOLOGIES INCORPORATEDBR - 01 - CAPE TOWN PERIOD - 03REPORT SEQUENCE [1] 1 - NUMERIC 2 - ALPHABETIC 3 - BY PAYPOINT 4 - BY COST CENTRE

DATE PAYROLL RAN [98/08/09]DETAILS OK?(Y/N) [Y]


Level 1

REPORT SEQUENCE : [1] Numeric (the default).[2] Alphabetic.[3] By paypoint.[4] By cost centre.

DATE PAYROLL RAN : CCYY/MM/DDThe date sequence will be in the format set up in program SU30 - Installation Management.

Accept or modify the options selected or press [F10] to select another company/branch and [Esc] to exit the program.


Level 2

MONTHLY PAYROLL - CASH PAYMENTS AND COINAGE ANALYSIS MP15 11/001CO - 01 - TECHNOLOGIES INCORPORATEDBR - 01 - CAPE TOWN PERIOD - 03

START EMPLOYEE # [ALL ] END EMPL. # [ ]START PAYPOINT [ALL ] END PAYPT [ ]START COST CTR [ALL ] END COST CTR [ ]



END EMPL. # : 8 digits.The default is ALL employees or enter the starting and ending employee range.


END PAYPT : 8 digits.The default is ALL paypoints or enter the starting and ending paypoint range.


END COST CTR : 8 digits.The default is ALL cost centres or enter the starting and ending cost centre range.

Press [F3] to accept the details or [Esc] to end the program.


3.6 CHEQUE FILE CREATION AND PRINT – MP16This program will generate cheques for the amount due for all those employees with a payment type of 4 falling within the selected criteria.



Level 1FORM TYPE : 4 characters.

Enter the form type or accept the form type displayed. Form types are set up in program SU35 - Customised Form Maintenance (Form type - CQ).If the form type has not been set up the program will not proceed beyond this point.

TEST PRINT ? : Y/NAccept the default [Y] to have a test payslip printed or enter [N] to proceed without a test print.If the test print option was selected, the program will prompt further test print.

Press [F10] to select another company/branch or press [Esc] to return to the menu and end the program.


Level 2

MONTHLY PAYROLL - CHEQUE FILE CREATION AND PRINT MP16 11/001CO - 01 - TECHNOLOGIES INCORPORATEDBR - 01 - CAPE TOWN PERIOD - 01 REPORT SEQUENCE [1] 1 - NUMERIC 2 - ALPHABETIC 3 - BY PAYPOINT 4 - BY COST CENTRE CURRENCY [1] 1 - CONVERT TO RAND 2 - FOREIGN CURRENCIES DATE PAYROLL RAN [1998/09/07] DETAILS OK? (Y/N) [Y] F10 - FORM, ESC – EXIT

REPORT SEQUENCE : [1] Numeric (the default).[2] Alphabetic.[3] By pay point.[4] By cost centre.Accept the default or enter required sequence.

CURRENCY : [1] Convert to local currency.[2] Foreign Currencies.

DATE PAYROLL RAN : CCYY/MM/DDThe date sequence will be in the format set up in program SU30 - Installation Management.Accept the system default date or enter new date.


Press [F10] to enter another form type or [Esc] to exit the program.


3.7 EMPLOYEE FILE UPDATE - MP18The program updates the month-to-date and year-to-date data in the Employee Master File and earnings/deductions file, with the earnings and deductions data from the last payroll run.

The update will NOT take place if the ASCII UIF file has not been created.

All fields are also reset to the default values or cleared in preparation for the next pay period.

This program must only be run once per period (month) unless run after a bonus calculation in which case it does not increment the period by 1.


The Report Destination, Company/Branch combination and Report date screen will always display, irrespective of settings in SU30 - Installation Maintenance and SU38 - System Password Maintenance. This is done to ensure that you enter the correct data as this is very important.You MUST ensure that the date here is the same as that entered for MP10 - Salary Input & Report, MP11 - Salary Calculation, MP74 - Payroll Analysis Report and MP76 - Employee Payslip Print. Use the [F10] key to access the date if it is not displayed. If this date is wrong, the YTD details per employee will not be updated.

If the user running this program has a supervisor password, then this will be required if he wishes to continue with this program if the General Ledger interface for the period has not been done.

Level 1

DATE PAYROLL RAN : CCYY/MM/DDEnter the date of the payroll for which the update is to be performed.

Processing begins immediately the company/branch and date options are accepted.

The program prints a report detailing the following;

Warnings and errors issued.

Total number of employees updated.

The total number of employees processed.


3.8 CHEQUE RECONCILIATION - MP19The cheque reconciliation program permits the entry of cheque status information, against all salary cheques issued. Cheques may be marked as presented, stopped or cancelled. A cheque register can be printed reflecting the status of all cheques paid and the amounts outstanding (MP78 - Cheque Register Print).


MONTHLY PAYROLL - CHEQUE RECONCILIATION MP19 11/001CO - 01 - TECHNOLOGIES INCORPORATEDBR - 01 - CAPE TOWN PERIOD - 04 DATE CHEQUE NO. AMOUNT CODE OK? 89/10/02 018427 1981.55 P Y PRESENTED

F10 - END INPUT, ESC - EXIT

Level 1

INPUT TOTAL : 8.2 digits.Enter the total of all cheques to be reconciled in this run.


Press [Enter] to accept the total as entered.

To return to the company/branch selection screen, press [F10] or [Esc] to end the program.


Level 2

DATE : CCYY/MM/DDThe date sequence will be in the format set up in program SU30 - Installation Management.The system defaults to the date selected on the company/branch selection screen. Accept this default or enter the date on which the cheque was met, stopped or cancelled.

CHEQUE NO. : 8 digits.Enter the number of the cheque for which status information is to be entered.

AMOUNT : 7.2 digits.The amount of the current cheque being maintained.

The program validates the cheque number and the amount against the cheque file. Only valid combinations will be accepted.

CODE : [P] Presented.[S] Stopped.[C] Cancelled.

OK? : Y/NAccept the default [Y], to begin input for the next cheque, or enter [N] to re-enter the line.

Press [F10] to end the input and [Esc] to end the program without updating the cheque file.

The batch and accumulated batch totals are displayed.

If these do not balance press [Enter] to continue with input until the full batch has been entered.

Press [F10] to end the batch without correcting the imbalance.

An audit trail is produced detailing all the information input in this batch.


4 MAINTENANCE MODULE

4.1 THE MAINTENANCE MODULE MENUThis module consists of the following programs;

MP30 - EMPLOYEE FILE MAINTENANCE

MP31 - EMPLOYEE EARNINGS/DEDUCTIONS FILE MAINTENANCE

MP32 - TABLES FILE MAINTENANCE

MP33 - EARNINGS/DEDUCTIONS PARAMETER FILE MAINTENANCE

MP34 - BANK FILE MAINTENANCE

MP38 - CATEGORY AND CONTROL MAINTENANCE

OVERVIEW

The Employee File Maintenance program is a multi-purpose program which is used for adding new employees and amending employee details, for example address or medical aid details.

MP31 - Earnings/Deduction File Maintenance program is used to link those earnings and deductions that are applicable only to the employee record being maintained. The earnings and deduction details are set-up in program MP33 - Earnings/Deductions Param File.

Deduction amounts, for instance Medical Aid contributions, are often determined by reference to a matrix of earnings to dependants. The Salaries system caters for the input and amendment of these tables with the Tables File Maintenance program.

The Earnings/Deductions File Maintenance program is used to detail the characteristics of all the possible earnings and deductions that will be required by an organisation.

Name and address information of the banks, from which salaries are paid, is maintained through MP34 - Bank File Maintenance. Please also refer to the Banklink User Manual for more information.


METHODS OF ACCESSING DATA

Before proceeding further please be aware of the various methods of accessing employee data. The following numbering methods are available;

Numeric employee numbers (547892)

Alphanumeric employee number (AJ2547)

Partial employee name such as JOUBER for the name JOUBERT

Employee numbers are limited to eight characters (alphanumeric) with spaces counted as characters.

The system provides a second method of accessing data in addition to one of the three methods described above as the primary access method or key.

For example, if a numeric sequence for employee numbers (1000) is used then a partial employee name (MURPHY) may be used as a second access method.

The facility to access or scan data in numeric or alphabetic sequences will now be available as shown in the figure.

MONTHLY PAYROLL - MASTERFILE MAINTENANCE MP30 11/001CO - 01 - TECHNOLOGIES INCORPORATEDBR - 01 - CAPE TOWN PERIOD - 04EMPLOYEE SEQEMPLOYEE # [1000 ]EMP. # CODE NAME INITS1000 <-->MURPHY MURPHY A I B1250 GARRET GARRET J I1500 OTTO OTTO J1750 JENNINGS JENNINGS G A2000 SMITH SMITH D F2250 MOSTERT MOSTERT N P2500 RELLING RELLING O M2750 DECKER DECKER W J3000 DAVIS DAVIS G L3250 DELPORT DELPORT D3500 HAMILTON HAMILTON S B3750 JONES JONES D R4000 VON HERR VON HERRENBERG R J4250 DAVIDS DAVIDS S

F1 - FORWARDS, F5 - CHANGE SEQUENCE, F10 - CO/BR, ESC - EXIT


MONTHLY PAYROLL - MASTERFILE MAINTENANCE MP30 11/001CO - 01 - TECHNOLOGIES INCORPORATEDBR - 01 - CAPE TOWN PERIOD - 04ALPHA SEQCODE [ACKERMAN]EMP. # CODE NAME INITS6250 <-->ACKERMAN ACKERMAN D D9998 ADAMS ADAMS G E4750 ALSTON ALSTON R T8000 BARNARD BARNARD S A5750 BROWN BROWN T U5250 BRUCE BRUCE C9999 CROWTHER CROWTHER S4250 DAVIDS DAVIDS S3000 DAVIS DAVIS G L2750 DECKER DECKER W J3250 DELPORT DELPORT D7050 DU BOIS DU BOIS J P1250 GARRET GARRET J I5000 GLENISTE GLENISTER L R


Enter MP3 to display the Maintenance Module.

All file updates (i.e. additions, amendments and deletions) are logged, for security purposes, to the respective changes files and may be printed out by using programs MP71 - Employee Masterfile Changes, MP72 - Parameter File Changes Print and MP73 - Earn/Deduction File Changes.This logging facility records which employees, employee parameters and overall parameters have been added, amended and deleted from the respective files.The reports reflect both the before and after conditions of these files.


4.2 EMPLOYEE FILE MAINTENANCE - MP30The program maintains the masterfile data for each employee, enabling the addition of new employees and amendment of existing employee details.

The program does not permit employee records to be deleted from the masterfile. An employee will be marked as "left", and will only be deleted from the masterfile at tax year-end.



At this point, either new employees are added to the masterfile or existing employee details amended (including marking employees as having left employment).

As the employee number field is alpha-numeric, please be careful when determining the numbering system. For instance, if a five digit numeric identifier has been decided upon, employee numbers must be entered as follows:

Employee number 2 Enter - 00002Employee number 115Enter - 00115


4.2.1 ADDING NEW EMPLOYEESPrior to entering the details of a new employee, scan the file to display all employees already on file.

This scan may be conducted either in employee number or alpha code sequence. Press [F1] to begin a scan in employee number sequence. Press [F5] to change to the alpha code sequence and then press [F1] to scan by alpha code. The partial scan facility can be used.

If a new system is being set up there will be no employees on file.

MONTHLY PAYROLL - MASTERFILE MAINTENANCE MP30 11/001CO - 01 - TECHNOLOGIES INCORPORATEDBR - 01 - CAPE TOWN PERIOD - 04EMPLOYEE # 2000SURNAME [SMITH ] ALPHA CODE [SMITH ]FIRST NAME [DEBORAH FAYE ] COST CENTRE [ADMIN ]INITIALS [D F ] PAYPOINT [PAY 0003]ADDRESS 1 [57 MAIN ROAD ] OCCUPATION CODE [0003]ADDRESS 2 [ATLANTA ] REGION [ ]ADDRESS 3 [ ] NATIONAL ID # [4001010142002]POSTCODE [GA 30341] CURRENCY CODE [ ]EMPLOYEE CATEGORY[W] WHITESEX [F] FEMALEMARITAL STATUS [M] MARRIED# OF CHILDREN [02] EMPLOYEE TYPE [S] SALARIEDDATE OF BIRTH [1940/01/01] S - SALARIEDSTART DATE [1985/06/01] P - PENSIONERCHANGE DATE [1985/06/12] T - TEMPORARYMEDICAL AID # [SMI 2374] # MEMBERS [00]PENSION FUND # [SMI 2093]F1 - 2ND PAGE, F3 - UPDATE, F8 - LEFT, F10 - NEXT EMPL. #, ESC - EXIT

Level 1

EMPLOYEE # : 8 characters.Enter the new employee number or scan file.


Level 2

SURNAME : 20 characters.As the surname is entered, an alpha code is generated out of the first 8 characters of the surname. This alpha code is used as the alphabetic key for alpha code scans. The code appears in the alpha code field and can be amended as required.

FIRST NAME : 25 characters.

INITIALS : 5 characters.

ADDRESS 1 : 25 characters.



POSTCODE : 8 characters.

EMPLOYEE CATEGORY : Enter the required WCA code.

SEX : [M] male[F] female.

MARITAL STATUS : [M] Married/Widowed[S] Single/Divorced.

# OF CHILDREN : 2 digits.Enter the number of children to be taken into account when tax is calculated in program MP11 - Salary Calculation.

DATE OF BIRTH : CCYY/MM/DDThe date sequence will be in the format set up in program SU30 - Installation Management.

START DATE : CCYY/MM/DDThe date sequence will be in the format set up in program SU30 - Installation Management.


CHANGE DATE : CCYY/MM/DDEnter the date on which changes were made to the tax status.

The change date is used for calculations of periods in service. Tax is calculated using the "smoothing method" only if the start date is the same as the change date. If you do not want the system to use the smoothing method, make the change date one day after the start date.

MEDICAL AID # : 12 characters.

# MEMBERS : 2 digits.The number of dependants on Medical Aid.

PENSION FUND # : 12 characters.

ALPHA CODE : 8 characters.Generated automatically from the first eight characters of the surname. A code other than the alpha code may be entered in this field to give a different access method.

COST CENTRE : 8 characters.Employees can be allocated to cost centres for reporting in cost centre sequence.

PAYPOINT : 8 characters.Employees can be allocated to paypoints for reporting in paypoint sequence.

OCCUPATION CODE : 4 characters.This is a memorandum field and is only printed in program MP76 - Employee Payslip Print.

REGION : 2 characters.

Region code may be used to inhibit UIF deduction for employees within the limit, by putting a 0 (zero) into the second position, for example S0.

NATIONAL ID # : 13 characters.


CURRENCY CODE : 4 characters.Enter a foreign currency code in this field if the employee is to be paid in a foreign currency. Ignore this field if the employee is to be paid in the local currency. This code is set-up in program SU31 - Descriptions File Maintenance as "CY".

EMPLOYEE TYPE : [S] Salaried[P] Pensioner [T] Temporary employee.

After entering the employee type press [F1] to display the second screen of the masterfile.

The screen displays the employee number and name from the previous screen with the screen divided into pay details, tax details and tax year totals.

MONTHLY PAYROLL - MASTERFILE MAINTENANCE MP30 11/002CO - 01 - TECHNOLOGIES INCORPORATED tty1A BR - 01 - CAPE TOWN PERIOD - 12 EMPLOYEE # 1000 NAME MURPHY ** PAY DETAILS ** ** TAX DETAILS ** PAYMENT TYPE [1] ACB TAX STATUS [M0] ID1 [ ] ID2 [ ] TAX TYPE [T] T=TABLE/D=DIRECT ACCOUNT TYPE [1] 1 - CURRENT 2 - SAVINGS P.A.Y.E. # [835425275827] 3 - XMISSION TAX OFFICE [ATLANTA ] BRANCH CODE [000010] IRP5 EMPLOYEE # [00000001 ] UNITED BANK SPOUSE'S NAME [ ]ACCOUNT # [100401034990088 ] IRP5 LANGUAGE [E] ENGLISH BANK REFERENCE [1000 ] TAX YEAR TOTALS: TAXABLE AMOUNT [ 19000.00 ] MAXIMUM PAY [10000.00 ] TAX DEDUCTED [ 973.75 ] PAYSLIP EMPLOYEE [1000 ] NON-TAXABLE [ 0.00 ] HOURS PER MONTH [160.00 ] FRINGE BENEFITS [ 0.00 ] F2 - 1ST PAGE, F3 - UPDATE, F5 - NARR, F8 - LEFT, F10 - NEXT EMPL#, ESC - EXIT

Level 3

Enter the EMPLOYEE PAY DETAILS

PAYMENT TYPE : 1 digit.1 ACB - Payment via the Automatic Clearing Bureau.3 CASH - Cash payments.4 CHEQUE - Cheque payments.5 BANK - Payment to the employee's bank using neither ACB nor BDB transfer method.


For ACB and BANK TRANSFERS respond to the following prompts.

ACCOUNT TYPE : [1] Current.[2] Savings.[3] Transmission.

BRANCH CODE : 6 digits.The first six digits of the bank branch code printed on the top right hand corner of a cheque. The name of the Bank will appear under the code. The Bank codes are set up in program MP34 - Bank File Maintenance.

ACCOUNT # : 16 digits.Enter the employee's account number at the bank.

BANK REFERENCE : 16 digits.Enter the employee's sub account number for the bank, if required.

Then enter the following;

MAXIMUM PAY : 7.2 digits.The maximum pay that the employee may earn in any period, for example, a month. When the employee's earnings exceed this amount, the system issues a warning to this effect.

PAYSLIP EMPLOYEE : 8 digits.This is only a memorandum item which may optionally be printed on the payslip.

HOURS PER MONTH : 3.2 digits.The maximum basic hours that an employee may work in any period (month). When the employee's basic hours exceed this amount, a warning is printed on the payroll report.


Enter the TAX DETAILS

TAX STATUS : 2 characters.The system automatically determines the employees tax status from the input on the previous screen (marital status and number of children) and pre-loads the relevant tax code on creation of an employee. Any subsequent changes will NOT automatically be inserted. This can be overridden where a person is taxed differently to the status, for example, where a married woman is a bread winner.

The next two fields apply to NAMIBIAN TAX structures only. If any value other than [B] in the first field is entered the value will be ignored by the system. The second field is not used by the 1992/93 tax calculations.

ID1 : [B]Only enter [B] if the employee is the sole breadwinner.

ID2 : [ ]Leave this blank.

TAX TYPE : 1 character.The options are [T] Table and [D] Direct.Select [T] to use the official tax tables supplied by the Receiver of Revenue.Select [D] to enter a tax amount, for example a tax directive, which will be deducted in place of the table calculated tax amount.Set up a deduction code for a directive in MP33 - Earnings/Deductions Param File, and then enter the amount for this employee under that code in program MP31 - Earnings/Deductions File.

P.A.Y.E # : 12 characters.The employee's P.A.Y.E. number.

TAX OFFICE : 16 characters.


IRP5 EMPLOYEE # : 8 characters.The IRP5/IT3(a) number assigned to the employee during the creation of the certificates. It is not necessary to change this number.

SPOUSE NAME : 20 characters.Enter the spouse name if relevant

IRP5 LANGUAGE : 1 character. E - English, A - AfrikaansThis is the language in which the certificate will be printed for this employee if the operator chooses to allow the employee's language to override the default language chosen in MP91. Note that this is only necessary for the exceptions as the default language is specified in MP91.

When function key F5 - NARR is pressed, the screen to maintain the narratives required for the IRP5/IT3(a) certificates is offered.

Narrative maintenance screen.

MONTHLY PAYROLL - MASTERFILE MAINTENANCE MP30 11/001CO - 01 - TECHNOLOGIES INCORPORATED tty1A BR - 01 - CAPE TOWN PERIOD - 12EMPLOYEE # 1000 CODE [3020] DESC [ ] CODE DESCRIPTION 3020<-->A 3070 6407280944344 3090 123456789 3190 Y 3230 DIR/3324SESAR *** NO MORE ITEMS *** F1 - SCAN, F10 - PREV.SCRN

The narratives required by the IRP5/IT3(a) certificates are maintained on this screen. For a list of required narratives, consult the IRP5 manual IRP 10(a).

CODE : 4 charactersUnique code to identify the narrative.

DESC : 50 charactersDescription or content of the narrative.


For the IRP5 certificates, enter the 4 digit revenue office specified code into the narrative code, and enter the required information into the description field.

Example: :. Enter 3020 into CODE and A,B,C,D or E into the DESC field.

Below is a list of codes and how they will be used.

3020 1 character

Nature of Person

A = Individual with an identity number or passport number.B = Individual without an identity number or passport number.C = Director of private company or member of a close corporation.D = Trust.E = Company or close corporation.

3070 13 digits

Passport number

This is required if the nature of a person is "A" or "C", and the individual does not have an identity number available for capture in MP30.

3090 9 digits

Company/CC/Trust number

Required if the individual is "D" or "E"

3190 1 character

Voluntary over-deduction

Enter [Y] if the employee has had over-deduction of employee's tax. It is not necessary to enter an 'N'

3220 1 character

Fixed Rate Income

If income is subject to a fixed tax rate of 25% this must be [Y] . If it is left blank it will be defaulted to [N]. This indicator is not applicable for tax directives of 25%.If an employee earns income taxable at normal tax rates and a 25% taxable income, then two separate IRP5 certificates must be issued.Examples of 25% taxable incomes are: Employees not in standard employment, employed on a daily

basis and who earn more than R71 per day. Casual commission paid such employees as spotter's fees. Casual payments to casual workers for irregular or occasional

services rendered. Fees paid to part-time lecturers.


Honoraria paid to office bearers of organisations, clubs and so forth.

3230 13 characters

Directive number

Only required if the employee has a directive number

4150 2 digits

IT3(a) Reason code

Required if the employee has had no tax deducted

01 = Directors remuneration - private company/cc02 = Earnings are less than the tax threshold03 = Sub-contractor04 = Non-taxable earningsIn cases where nil directives were issued, the reason code must be 04.

8200 ID Number – this is used for the ASCII UIF report to be sent to the authorities. The ID number is searched in the following sequence:

Employee National ID number

Code 3060 – IRP5 ID number

Code 8200 – UIF ID number

8210 Passport number – if there is no ID number. This is used for the ASCII UIF report to be sent to the authorities. The Passport is searched in the following sequence:

Code 3070 – IRP5 passport number

Code 8210 – UIF passport number

8280 Employment status

when an employee is marked as left, the reason may be set to "02" through "10", otherwise this code is mandatory

01 Active

02 Deceased

03 Retired

04 Dismissed

05 Contract expired

06 Resigned

07 Constructively dismissed

08 Employer's insolvency

09 Maternity/Adoption leave


10 Illness leave

If an employee is re-instated then "01" should be entered or the code deleted.

8290 Reason for non-contribution

01 Temporary (if the Employee type is set to "T" this code is used)

02 Learners in terms of the Skills Development Act

03 Employees in national and provincial spheres of government

04 Employees who are repatriated at the end of the contract

05 Employees who earn commission only

06 No income paid for the payroll period (automatic)

07 Seasonal workers

The data required for tax calculation is now complete.

TAX YEAR TOTALS.

You must only enter these when your Monthly Payroll system is new and you are taking on historical data for employees. Once taken on, the month-end routines will update these fields.

You may alternatively select to run parallel runs from the beginning of the fiscal year up to the current date. This will ensure that these figures are updated programmatically.

TAXABLE AMOUNT : 7.2 digits.This is the total amount of earnings taken into account when calculating tax.

TAX DEDUCTED : 7.2 digits.This is the total amount of tax deducted, based on the value above.

NON-TAXABLE : 7.2 digits.Non-taxable amounts are those benefits that an employee receives and that are either not liable for taxation or are the non-taxable portions of partly taxable earnings.


FRINGE BENEFITS : 7.2 digits.The actual value of fringe benefits earned year-to-date.

Press [F2] to return to the first page. Press [F3] to update the file.

All changes (including additions) to the employee masterfile are logged to a changes file. These changes may be printed using program MP71 - Employee Masterfile Changes.


4.2.2 UPDATING EXISTING EMPLOYEE DETAILSTo amend existing employee details on file, enter the relevant employee number (the first page of employee masterfile data is then displayed) or scan the file to find the employee required.

Level 1

EMPLOYEE # : 8 characters.Enter the employee number or scan for the employee number. Press [F1] to begin a scan in employee number sequence. Press [F5] to change to the alpha code sequence and then press [F1] to scan by alpha code. The partial scan facility can be used.Enter the new employee number or scan file.

The first page of the employee masterfile is displayed.

Move the cursor to the field to be updated and enter the amendment.

Press [F1] to select the next page. Press [F2] to return to the first page from the second page.

After completing the amendment, press [F3] to update the file or press [F10] to select another employee without making any changes to the existing masterfile data.

All changes (including additions) to the employee masterfile are written to a changes file. These changes may be printed using program MP71 - Employees Masterfile Changes Print.


4.2.3 DELETING EMPLOYEESTo mark an employee as having left the employ of the company, press [F8] after selecting the employee.

MONTHLY PAYROLL - MASTERFILE MAINTENANCE MP30 11/001CO - 01 - TECHNOLOGIES INCORPORATEDBR - 01 - CAPE TOWN PERIOD - 04EMPLOYEE # 2000 DATE LEFT [1991/10/01]NAME SMITH REASON [RESIGNED ] ** PAY DETAILS ** ** TAX DETAILS **PAYMENT TYPE [5] BANK XFER TAX STATUS [MW] TAX TYPE [T] T=TABLE/D=DIRECTACCOUNT TYPE [ ] 1 - CURRENT 2 - SAVINGS P.A.Y.E. # [340140141411] 3 - XMISSION TAX OFFICE [ATLANTA ]BRANCH CODE [000000] IRP5 EMPLOYEE # [29240183 ] HUSBAND'S NAME [MICHAEL ANDREW ]ACCOUNT # [00000000000]SUB ACCOUNT # [ ] TAX YEAR TOTALS:SUB ACCOUNT NAME [ ] TAXABLE AMOUNT [ 2200.00 ]MAXIMUM PAY [ 1200.00 ] TAX DEDUCTED [ 480.42 ]PAYSLIP EMPLOYEE [2000 ] NON-TAXABLE [ 0.00 ]HOURS PER MONTH [170.00 ] FRINGE BENEFITS [ 0.00 ]F2 - 1ST PAGE, F3 - UPDATE, F8 - LEFT, F10 - NEXT EMPL. #, ESC - EXIT

Level 1

DATE LEFT : CCYY/MM/DDThe date the employee left. The date format will be as set up in program SU30 - Installation Management.

REASON FOR LEAVING : 20 characters.

A new window will display allowing the automatic take-on of UIF code 8280. Add 8210 and 8290 as required.

Employees marked as LEFT will only be deleted from the file at tax year-end when program MP94 - Year-end Cleardown, is run.If an employee was marked LEFT in error you may re-instate them by entering [R] when the message, stating that they have left, is displayed. Once the details are displayed, press [F3].All changes to the employee masterfile are written to a changes file. These changes may be printed using program MP71 - Employee Masterfile Changes.


4.3 EARNINGS/DEDUCTIONS FILE MAINTENANCE - MP31The program is used to maintain the earnings and deductions (E/D) masterfile data for each employee. All earnings and deduction codes that apply to a particular employee, are allocated to that employee using this program.

Before program MP31 - Earnings/Deductions File is used, it is necessary to set up and define the range of E/D parameter codes to be used. These are set up and maintained in program MP33 - Earnings/Deductions Param File). Print out the parameters on file using program MP75 - Earnings/Deductions ReportThere are a minimum number of mandatory earnings/deduction parameters that are required by the system. These are ;

Earnings Codes

Suggested Description

Deduction Codes


GRSS Gross Pay TAX TaxNET Net Pay TAX- Tax AdjustmentO/T1 Overtime at rate 1 TAXB Bonus TaxO/T2 Overtime at rate 2 UIF Unemployment InsuranceO/T3 Overtime at rate 3

If you do not create these for each employee, program MP11 - Salary Calculation, will do so using default settings.




MONTHLY PAYROLL - EARNINGS/DEDUCTIONS FILE MP31 11/002CO - 01 - TECHNOLOGIES INCORPORATEDBR - 01 - CAPE TOWN PERIOD - 04EMPLOYEE SEQEMPLOYEE # [1000 ]EMPL # CODE NAME INITS1000 <-->MURPHY MURPHY A I B1250 GARRET GARRET J I1500 OTTO OTTO J1750 JENNINGS JENNINGS G A2000 SMITH SMITH D F2250 MOSTERT MOSTERT N P2500 RELLING RELLING O M2750 DECKER DECKER W J3000 DAVIS DAVIS G L3250 DELPORT DELPORT D3500 HAMILTON HAMILTON S B3750 JONES JONES D R4000 VON HERR VON HERRENBERG R J4250 DAVIDS DAVIDS S


Level 1

EMPLOYEE # : 8 characters.Enter the employee number or scan for the employee number. Press [F1] to begin a scan in employee number sequence. Press [F5] to change to the alpha code sequence and then press [F1] to scan by alpha code. The partial scan facility can be used.Enter the new employee number or scan file.


4.3.1 ADDING EARNINGS CODESAfter entering the employee number or scanning for the employee number, press [Enter] to accept the selection.

Level 2

MONTHLY PAYROLL - EARNINGS/DEDUCTIONS FILE MP31 11/002CO - 01 - TECHNOLOGIES INCORPORATEDBR - 01 - CAPE TOWN PERIOD - 04EMPLOYEE # 1000 MURPHY A I BCODE [BASS]CODE TYPE DESCRIPTION YTD AMTBASS<-->EARN BASIC SALARY 1500.00BON EARN BONUS 0.00CAR EARN CAR ALLOWANCE 55.00GRSS EARN GROSS EARNINGS 1500.00NET EARN NET EARNINGS 1451.34O/T1 EARN OVERTIME 0.00O/T2 EARN OVERTIME RATE 2 0.00O/T3 EARN OVERTIME RATE 3 0.00D1 DEDN LOAN 30.00TAX DEDN 140.42TAX- DEDN TAX REBATES 135.26UIF DEDN UNEMPLOYMENT INS 0.00

*** NO MORE ITEMS ***F1 - SCAN FILE, F5 - SEQ, F10 - EMPL#, ESC - EXIT

CODE : 4 characters.Enter the code representing the earning to be allocated to the employee. Press [F1] to scan the file for all the Earnings/Deduction codes that apply to this employee or press [F5] to scan for all Earnings/Deduction codes available. A list of all valid codes can be printed out using program MP80 - Earn/Ded Parameters Print.

Press [Enter] to display the parameter entry screen or [F10] to select another employee record.


ALL EARNING TYPES

MONTHLY PAYROLL - EARNINGS/DEDUCTIONS FILE MP31 11/002CO - 01 - TECHNOLOGIES INCORPORATEDBR - 01 - CAPE TOWN PERIOD - 04EMPLOYEE # 1000 MURPHY A I BCODE [BASS] EARN BASIC SALARYAMOUNT [ 1500.00 ]YTD AMT [1500.00 ]YTD TAXABLE AMT [ 1500.00 ]FROM DATE [1985/01/01]TO DATE [1999/12/31]TOTAL TO DATE AMT [ 0.00 ]TOTAL TO DATE CO [ 0.00 ]CLEAR TOTAL TO DATE [1900/01/01]F3 - UPDATE, F6 - ALTER AMOUNTS, F8 - DELETE, F10 - NEXT CODE, ESC - EXIT

Enter the following information.

AMOUNT : 7.2 digits.The amount to be added to the employee's pay each period (month), using the criteria of this code as set up in program MP33 - Earnings/Deductions Param File.

YTD AMT : 7.2 digits.The year-to-date amount earned by this employee for this parameter code. This is updated by the month-end routines.

YTD TAXABLE AMT : 7.2 digits.The taxable portion YTD for this code. This is updated by the month-end routines.

FROM DATE : CCYY/MM/DDThe date sequence will be in the format set up in program SU30 - Installation Management.The first date that this earnings parameter became effective.

TO DATE : CCYY/MM/DDThe last date that this earnings parameter will be effective.


TOTAL TO DATE AMT : 7.2 digitsA user-defined period of total-to-date amount earned by the employee for this parameter code. Can be used to show company's financial year end.

TOTAL TO DATE CO : 7.2 digitsA user-defined period of total-to-date amount earned by the employee for this parameter code.

CLEAR TOTAL TO DATE : CCYY/MM/DD

You may select the date after which program MP18 - Employee File Update will clear the total-to-date values, for example, after your financial year end.

VATABLE FRINGE BENEFITS

When you have indicated in program MP33 - Earnings/Deductions Param File that a fringe benefit is VATABLE, the following prompts will be displayed.

VATABLE VALUE : 7.2 digitsEnter the inclusive value of non-vehicle fringe benefits.This value will be used to calculate VAT.

DETERMINED VALUE : 7.2 digitsEnter the inclusive value of the motor vehicle.This value will be used to calculate VAT.

You must enter values in the next two fields when you are taking on historic information for an employee. Once your system is running, these will be updated by the month-end routines.

YTD VAT - CO : 7.2 digitsThis is the value of the VAT paid so far this year to the Receiver.

TOTAL TO DATE VAT - CO : 7.2 digitsThis is the total value of the VAT paid since the last time this figure was cleared.


4.3.2 ADDING DEDUCTION CODESDeductions are categorised in MP33 as follows;

Fixed period.

Indefinite period.

Reducing balance.

Tax rebate.

For the first two types, the amount may be calculated as a fixed amount or percentage of basic pay. The reducing capital deduction uses an instalment amount. Deduction codes marked as tax rebates are not deducted from earnings before calculation of tax in program MP11 - Salary Calculation.

Once the employee number has been entered, the program prompts for the following information.

CODE : 4 characters.Enter the code of the deduction to be allocated. All valid codes can be printed out using program MP80 - Earn/Ded Parameters Print.

Press [Enter] to display the parameter entry screen.

FIXED PERIOD DEDUCTIONS

MONTHLY PAYROLL - EARNINGS/DEDUCTIONS FILE MP31 11/002CO - 01 - TECHNOLOGIES INCORPORATEDBR - 01 - CAPE TOWN PERIOD - 04EMPLOYEE # 1000 MURPHY A I BCODE [D3 ] DEDN STAFF LOANDEDUCTION AMOUNT [ 30.00 ]COMPANY AMOUNT [ 0.00 ]YEAR TO DATE AMT [ 90.00 ]YEAR TO DATE CO [ 0.00 ]YEAR TO DATE TAXABLE [ 0.00 ]TOTAL TO DATE AMT [ 90.00 ]TOTAL TO DATE CO [ 0.00 ]FROM DATE [1991/06/01]TO DATE [1999/01/01]CLEAR TOTAL TO DATE [1900/01/01]F3 - UPDATE, F6 - ALTER AMOUNTS, F8 - DELETE, F10 - NEXT CODE, ESC - EXIT

DEDUCTION AMOUNT : 9.2 digitsEnter the required amount in this field.


COMPANY AMOUNT : 9.2 digitsEnter the required amount in this field.

The following fields are updated automatically during month-end routines.

YEAR TO DATE AMT : 9.2 digits

YEAR TO DATE CO : 9.2 digits

YEAR TO DATE TAXABLE : 9.2 digits

TOTAL TO DATE AMT : 9.2 digits

TOTAL TO DATE CO : 9.2 digits

FROM DATE : CCYY/MM/DD

TO DATE : CCYY/MM/DD

CLEAR TOTAL TO DATE : CCYY/MM/DD

INDEFINITE PERIOD DEDUCTIONS AND TAX REBATES

Indefinite period deductions, for instance Medical Aid and Pension contributions, have no ending dates.

MONTHLY PAYROLL - EARNINGS/DEDUCTIONS FILE MP31 11/002CO - 01 - TECHNOLOGIES INCORPORATEDBR - 01 - CAPE TOWN PERIOD - 04EMPLOYEE # 1000 MURPHY A I BCODE [D2 ] DEDN INSURANCE PREMIUMDEDUCTION AMOUNT [ 25.00 ]COMPANY AMOUNT [ 0.00 ]YEAR TO DATE AMT [ 50.00 ]YEAR TO DATE CO [ 0.00 ]YEAR TO DATE TAXABLE [ 0.00 ]TOTAL TO DATE AMT [ 0.00 ]TOTAL TO DATE CO [0.00 ]CLEAR TOTAL TO DATE [1900/01/01]

F3 - UPDATE, F6 - ALTER AMOUNTS, F8 - DELETE, F10 - NEXT CODE, ESC - EXIT

Enter the data required as for fixed period deductions.


REDUCING BALANCE DEDUCTIONS

The amount of a reducing balance deduction, is the instalment required to reduce an outstanding balance to zero. A staff vehicle purchase scheme is an example of when such a deduction would be used.

MONTHLY PAYROLL - EARNINGS/DEDUCTIONS FILE MP31 11/002CO - 01 - TECHNOLOGIES INCORPORATEDBR - 01 - CAPE TOWN PERIOD - 04EMPLOYEE # 1000 MURPHY A I BCODE [D1 ] DEDN LOANINSTALMENT AMOUNT [30.00 ]CAPITAL AMOUNT [ 300.00 ]YEAR TO DATE AMT [ 30.00 ]YEAR TO DATE CO [ 0.00 ]YEAR TO DATE TAXABLE [ 0.00 ]TOTAL TO DATE AMT [ 30.00 ]TOTAL TO DATE CO [ 0.00 ]CLEAR TOTAL TO DATE [1999/12/31]F3 - UPDATE, F6 - ALTER AMOUNTS, F8 - DELETE, F10 - NEXT CODE, ESC - EXIT

INSTALMENT AMOUNT : 7.2 digits.The amount required to be deducted for each pay period.

CAPITAL AMOUNT : 7.2 digits.This is the full amount which will be paid off by the instalment deduction.

The remainder of the data required is entered in the same way as for the other deduction types, except for the commencing and ending dates. The deduction begins once the code is allocated in program MP31 - Earnings/Deductions File and ends when there is no longer a capital balance outstanding.


TAX REBATE DEDUCTIONS

After entering the employee number the system prompts for the following;

MONTHLY PAYROLL - EARNINGS/DEDUCTIONS FILE MP31 11/001CO - 01 - TECHNOLOGIES INCORPORATEDBR - 01 - CAPE TOWN PERIOD - 09 EMPLOYEE # 1000 MURPHY A I BCODE [TAX-] DEDN TAX REBATES SITE AMOUNT [ 1027.92 ]COMPANY AMOUNT [ 0.00 ]YEAR TO DATE AMT [ 0.00 ]YEAR TO DATE CO [ 0.00 ]YEAR TO DATE TAXABLE [ 0.00 ] TOTAL TO DATE AMT [ 0.00 ] TOTAL TO DATE CO [ 0.00 ] FROM DATE [1998/05/18] TO DATE [1998/05/18] CLEAR TOTAL TO DATE [1900/01/01] F3 - UPDATE, F6 - ALTER AMOUNTS, F8 - DELETE, F10 - NEXT CODE, ESC - EXIT

CODE : 4 characters

The next two fields require input.

SITE AMOUNT : 7.2 digits

COMPANY AMOUNT : 7.2 digits

The following fields are updated automatically by the month-end routines.

YEAR TO DATE AMT : 7.2 digits

YEAR TO DATE CO : 7.2 digits

YEAR TO DATE TAXABLE : 7.2 digits

TOTAL TO DATE AMT : 7.2 digits

TOTAL TO DATE CO : 7.2 digits

FROM DATE : CCYY/MM/DD

TO DATE : CCYY/MM/DD

CLEAR TOTAL TO DATE : 7.2 digits


4.3.3 AMENDING EMPLOYEE EARNINGS AND DEDUCTION CODESAfter entering the employee number the program prompts for the following field.

CODE : 4 characters.Enter the earnings or deduction code to be amended, or scan the file to display all codes allocated to the employee.

The scan displays the earnings/deduction details listed below.

MONTHLY PAYROLL - EARNINGS/DEDUCTIONS FILE MP31 11/002CO - 01 - TECHNOLOGIES INCORPORATEDBR - 01 - CAPE TOWN PERIOD - 04EMPLOYEE # 1000 MURPHY A I BCODE [TAX-] DEDN TAX REBATESSITE AMOUNT [5.16 ]COMPANY AMOUNT [ 0.00 ]YEAR TO DATE AMT [ 135.26-]YEAR TO DATE CO [ 0.00 ]YEAR TO DATE TAXABLE [ 0.00 ]TOTAL TO DATE AMT [ 0.00 ]TOTAL TO DATE CO [ 0.00 ]FROM DATE [1989/10/02]TO DATE [1989/10/02]CLEAR TOTAL TO DATE [1900/01/01]F3 - UPDATE, F6 - ALTER AMOUNTS, F8 - DELETE, F10 - NEXT CODE, ESC - EXIT

To change any of the detail entered, move the cursor to the relevant field and enter the data. After completing the amendments, press [F3] key to update the Employee Earnings/Deductions File.

If you find that you cannot change the basic amount, check your MP00 - System Record Maintenance, options and ensure that you have a high enough permission level to do this.

All amendments made to the file are logged to the Employee Earnings/Deductions Changes File. These changes may be printed using program MP73 - Earn/Deduction File Changes.


4.3.4 DELETING EMPLOYEE EARNINGS AND DEDUCTION CODESTo delete employee earnings and deduction code details, select the code for deletion and when the program prompts for the earnings amount, press the F8 key.

The earnings code parameter and details for that employee will be deleted.

An employee's code should NOT be deleted until the tax year-end, as the year-to-date information is required or tax purposes.

All deletions are logged to the Employee Earnings/Deductions Changes File. These changes may be printed using program MP73 - Earnings/deductions File Changes Print.


4.4 TABLE FILE MAINTENANCE - MP32The program is used to create and maintain the deduction tables (Medical Aid and Tax Tables) and the Workmen's Compensation limits.

The Tables File defines the range of earnings, dependants and deductions to be used in calculating Medical Aid contributions and P.A.Y.E payments and "MAID" type deductions.



The Dealer or Distributor of the system has the facility to update the tax tables, when new ones are issued. It is not necessary for the user to alter the tax tables.

MONTHLY PAYROLL - TABLE FILE MAINTENANCE MP32 11/002CO - 01 - TECHNOLOGIES INCORPORATEDBR - 01 - CAPE TOWN PERIOD - 04TABLE TYPE [AL]

TYPE DESCRIPTIONAL <-->MINIMUM TAXABLE LIMIT FOR AGEMA MEDICAL AID TABLESML TAXABLE LIMITRB TAX REBATES TT TAX - ALL EMPLOYEESWC WORKMEN'S COMPENSATION LIMITS

F1 - FORWARDS, F8 - DELETE TYPE, F10 - CO/BR, ESC - EXIT

Level 1

TABLE TYPE : 2 characters.Enter the table type to be maintained or added, or press [F1] to scan the tables already on file.


4.4.1 ADDING NEW TABLES

MONTHLY PAYROLL - TABLE FILE MAINTENANCE MP32 11/001CO - 01 - TECHNOLOGIES INCORPORATED BR - 01 - CAPE TOWN PERIOD - 02 TABLE TYPE [MA] DESCRIPTION [ ] ADDING TABLE

F10 - CO/BR, ESC - EXIT

Level 2

TABLE TYPE : 2 characters.A table identifier for example, ML - Married limits for tax deductions.

The message 'ADDING TABLE' is displayed.

Certain table types are reserved for tax and medical aid purposes. The message 'RESERVED TYPE' is sometimes displayed, indicating that the table may only be used for a specific purpose. The reserved types are listed below.

MA Medical Aid tables ML Taxable Limits

WC WCA Limits RB Tax Tables - Rebates

TT Tax Tables - All Employees

DESCRIPTION : 30 charactersEnter a description for this table.


Level 3

MONTHLY PAYROLL - TABLE FILE MAINTENANCE MP32 11/002CO - 01 - TECHNOLOGIES INCORPORATEDBR - 01 - CAPE TOWN PERIOD - 04 RESERVED TYPE - MEDICAL AID TABLESTABLE TYPE [MA] DESCRIPTION [MEDICAL AID TABLES ]TABLE/LEVEL # [0 ]

F1 - SCAN, F8 - DELETE TABLE, F10 - TABLE TYPE

TABLE/LEVEL # : 3 digits.Enter a number to identify this table within the table type, as shown in the example below.Table type MA - Medical Aid.Table number 001 - SUNMED.

MONTHLY PAYROLL - TABLE FILE MAINTENANCE MP32 11/001CO - 01 - TECHNOLOGIES INCORPORATED BR - 01 - CAPE TOWN PERIOD - 02 RESERVED TYPE - MEDICAL AID TABLES TABLE TYPE [MA] DESCRIPTION [MEDICAL AID TABLES ] TABLE/LEVEL # [000] DESCRIPTION [SALARY RANGE ]

F10 - TABLE TYPE, ESC - EXIT

Level 4

DESCRIPTION : 30 characters.Enter a description for the table level.


MONTHLY PAYROLL - TABLE FILE MAINTENANCE MP32 11/001CO - 01 - TECHNOLOGIES INCORPORATEDBR - 01 - CAPE TOWN PERIOD - 09 RESERVED TYPE - MEDICAL AID TABLESTABLE TYPE [MA] DESCRIPTION [MEDICAL AID TABLES ]TABLE/LEVEL # [001] DESCRIPTION [SUNMED ] # SUB-# LOWER-LIMIT UPPER-LIMIT001 [001] [ 500 ] [ 999 ] 0 DEPENDANTS : 1 2 3 4 5 6 7[ 20.00][ 25.00][ 30.00][ 35.00][ 35.00][ 40.00][ 40.00][ 40.00] F1 - SCAN, F8 - DELETE, F10 - TABLE

SUB LEVEL # : 3 digits.The level defines the earnings range and the monthly deduction for each category of dependant (from 0 to 7 dependants).

Each earning range as defined by a Medical Aid scheme, for example, is entered as a separate sub-level. Enter the sub level details as follows;

LOWER-LIMIT : 7 digits.The lower level of the earnings range (301).

UPPER-LIMIT : 7 digits.The upper level of the earnings range (400).

DEPENDANTS : 5.2 digits.The employee contribution for an employee with no dependants (20.00).

This last field is repeated for each Dependant category (from 0 to 7). Enter the Medical Aid contribution into each Dependant category where applicable.

Press [F3] to update the level and [F1] to scan the data already entered.


MONTHLY PAYROLL - TABLE FILE MAINTENANCE MP32 11/001CO - 01 - TECHNOLOGIES INCORPORATEDBR - 01 - CAPE TOWN PERIOD - 09 RESERVED TYPE - MEDICAL AID TABLESTABLE TYPE [MA] DESCRIPTION [MEDICAL AID TABLES ]TABLE/LEVEL # [001] DESCRIPTION [SUNMED ] # SUB-# LOWER-LIMIT UPPER-LIMIT001 [ 1] [ ] [ ] 0 DEPENDANTS : 1 2 3 4 5 6 7 SUB-# LO-LIM UP-LIM 0 DEPN 1 DEPN 2 DEPN 3 DEPN 4 DEPN 5 DEPN 6 DEPN001<--> 500 999 20.00 25.00 30.00 35.00 35.00 40.00 40.00002 1000 1499 30.00 30.00 35.00 35.00 40.00 45.00 50.00003 1500 1999 35.00 40.00 40.00 45.00 45.00 50.00 55.00004 2000 2499 40.00 45.00 45.00 50.00 50.00 55.00 60.00005 2500 2999 50.00 55.00 55.00 60.00 60.00 65.00 65.00006 0 499 40.00 50.00 60.00 70.00 80.00 80.00 80.00007 3000 9999900 52.00 53.00 54.00 55.00 55.00 55.00 55.00 *** NO MORE ITEMS ***F1 - SCAN, F8 - DELETE, F10 - TABLE

Enter the next level number and the level fields, pressing [F3] to update each level entered.

Press [F10] to return to the table number selection screen or [Esc] to end the program.


4.4.2 AMENDING THE TABLE FILELevel 3

TABLE TYPE : 2 characters.A mnemonic table identifier (ML - Married limits for tax deductions).Enter the table type to be maintained or press [F1] to scan the tables on file. Use the pointers to select the required table. Press [F1] to scan forwards and [F2] to scan backwards.

All the tables for the selected type are displayed. Move the pointer, using the cursor keys, down to the table to be updated and press [Enter] key to accept the selection.

The table description is displayed and may be amended. Press [Enter] to display the sub-level field. Enter the sub-level to be updated or press [F1] to scan all the sub-levels.

Enter the amendments and press the F3 key to update the level. A table level can be deleted by pressing [F8] once the level has been selected.

4.4.3 DELETING A TABLEEnter the table number to be deleted or scan for the required table.

After entering or selecting the table via a scan, press [F8] to delete the table.


4.5 EARNINGS/DEDUCTIONS PARAMETER FILE MAINTENANCE - MP33

The Salaries system uses this parameter file to define all earnings and deduction types used in the system. These parameters are then allocated to individual employees via program MP31 - Earnings/Deductions File. Each employee thus becomes uniquely customised according to the range of earnings and deductions that are allocated to that employee.

It also holds parameters for IRP5 printing.

There are a minimum number of mandatory earnings/deduction parameters that are required by the system. These are ;

Earnings Codes


Deduction Codes


GRSS Gross Pay TAX TaxNET Net Pay TAX- Tax AdjustmentO/T1 Overtime at rate 1 TAXB Bonus TaxO/T2 Overtime at rate 2 UIF Unemployment InsuranceO/T3 Overtime at rate 3 MAxx Medical Aid all start with

'MA'

The parameters on file can be printed out using program MP80 - Earn/Ded Parameters Print. All additions, amendments and deletions are logged to the earnings/deductions parameter changes file. Use program MP72 - Parameter File Changes Print for this.



Level 1

TYPE : [1] Earnings code.[2] Deduction code.Select the required code and press [Enter]. These two codes will be detailed in the following sections.


4.5.1 ENTERING EARNINGS PARAMETERS

MONTHLY PAYROLL - EARNINGS/DEDUCTIONS PARAM FILE MP33 11/001CO - 01 - TECHNOLOGIES INCORPORATEDBR - 01 - CAPE TOWN PERIOD - 09 CODE CARDESCRIPTION [CAR ALLOWANCE ] TAXABLE % [100.00 ] ENTER EITHER % OR AMOUNTTAXABLE AMOUNT [ 0.00 ]ADD TO TOTAL [ 9]PAYSLIP REFERENCE [4J]PAYSLIP REFERENCE(YTD) [ ]IRP5 REFERENCE [1C] IRP5C FRINGE BEN [5]YTD OR TAXABLE YTD ON IRP5 [Y] ENTER EITHER Y OR TTYPE OF EARNING [3] 1 - BASIC SALARYTABLE? (Y/N) [Y] 2 - ADDITIONAL EARNINGPERCENTAGE [ 20.00 ] 3 - FRINGE BENEFITVATABLE BENEFIT? (Y/N) [Y]VAT RATE [ 14.0000 ]VEHICLE? (Y/N) [Y]VEHICLE VAT % [12.00] F3 - UPDATE, F8 - DELETE, F10 - CODE, ESC - EXIT

If Type 1 - Earnings code was selected the screen prompts for entry of the following;

Level 2

CODE : 4 characters.Enter a new code or scan the file. Do not use the same code already used for deductions. If you enter any of the mandatory codes such as 'GRSS' or 'NET', the system will give you a warning but you may continue. This is to safeguard you against using any of these codes for normal earnings.

Level 3

DESCRIPTION : 20 characters.Enter a description for this earnings code.

MP - Input JULY 2006 3 - 101

There are two methods of determining the taxable value of a particular type of earning. Only one of the following fields may be used per parameter.

TAXABLE % : 3.2 digits.Enter the percentage of this earnings code that is taxable. For example for fringe benefits enter the amount of the benefit that is taxable 40.00%.

TAXABLE AMOUNT : 5.2 digits.Enter the amount of this earnings code that is taxable. For example, if the first R200 of an earnings code is taxable enter R200 although the employee may be paid R750 under this earnings code. Thus R550 is considered to be non-taxable.

ADD TO TOTAL : 2 DigitsEarnings may be added into 1 of 9 totals (1-9), thus enabling deductions to be a percentage of a specified total. This may be used, for instance where commission should be excluded from UIF.

PAYSLIP REFERENCE : 2 characters.Enter the reference assigned to each box on the payslip in program SU35 - Customised Form Maintenance type MP, for example 7A, 7B.

PAYSLIP REFERENCE(YTD) : 2 characters.

Assign a reference number on the same basis as for the previous field for each YTD deduction to be printed separately on the payslip (D11 - PAYE YTD, D12 - Medical Aid YTD).

IRP5 REFERENCE : 2 characters.As with the previous fields a reference number is assigned for each earnings type to be printed separately on the IRP5 form (1A - Gross remuneration, 1B - Lump sum payments, 2B - Bond subsidies.


IRP5C FRINGE BEN : 1 digit[0] for all earnings which are not fringe benefits.For fringe benefits enter one of the following.[1] for travel allowance[2] for right of use of motor vehicle[3] housing subsidies[4] low/interest free housing loans[5] free or cheap accommodation[6] otherThese are used by program MP98 - Tax IRP5C Report.

Program SU35 - Customised Form Maintenance, is used to assign the column and line positioning information.

If two or more earnings types are to be added together and printed in the same position on the payslip or IRP5, both must be assigned the same reference number. For example 1A - Gross Remuneration 1A - Bond Subsidies.

MONTHLY PAYROLL - EARNINGS/DEDUCTIONS PARAM FILE MP33 11/001CO - 01 - TECHNOLOGIES INCORPORATEDBR - 01 - CAPE TOWN PERIOD - 09 CODE CARDESCRIPTION [CAR ALLOWANCE ] TAXABLE % [100.00 ] ENTER EITHER % OR AMOUNTTAXABLE AMOUNT [ 0.00 ] PAYSLIP REFERENCE [4J]PAYSLIP REFERENCE(YTD) [ ]IRP5 REFERENCE [1C] IRP5C FRINGE BEN [5]YTD OR TAXABLE YTD ON IRP5 [Y] ENTER EITHER Y OR TREFERENCE [ ]TYPE OF EARNING [3] 1 - BASIC SALARYTABLE? (Y/N) [Y] 2 - ADDITIONAL EARNINGPERCENTAGE [ 20.00 ] 3 - FRINGE BENEFITVATABLE BENEFIT? (Y/N) [Y]VAT RATE [ 14.0000 ]VEHICLE? (Y/N) [Y]VEHICLE VAT % [12.00] F3 - UPDATE, F8 - DELETE, F10 - CODE, ESC - EXIT

YTD OR TAXABLE YTD ON IRP5 : Enter [Y] or [T]

[Y] - indicates that this earning forms part of Year-to-date earnings (can be viewed in MP31 - Earnings/Deductions File).[T] - indicates that this earning forms part of the Taxable Year-to-date earnings. (Can be viewed in MP31 - Earnings/Deductions File).Specify the category into which this specific parameter is to be added for IRP5 purposes. For instance, for fringe benefits you may wish to print only the taxable amount, whereas you will print the full amount for other earnings.

MP - Input JULY 2006 3 - 103

REFERENCE : 11 characters.For Pension deduction codes, enter the pension clearance number without slashes. If no or an invalid number is supplied, the contribution to that fund will not be allowed as a tax deductible deduction.If the pension is NOT calculated on a percentage of basic salary, but is a fixed amount, then indicate on the earnings codes which income codes are retirement-funding by putting a "Y" into the reference field in order to indicate the income as such on the IRP5 certificate. If the income is not retirement-funding, then it can be left blank.

TYPE OF EARNING : [1] Basic salary.UIF and Medical Aid are calculated on the sum of all basic type codes.[2] Additional earning.Use this where the earning type should have no impact on UIF or Medical Aid. For instance, overtime must be an additional earning.[3] Fringe benefit.

TABLE (Y/N) : Y/NIf you enter [Y] the amount will be read from the table.

VATABLE BENEFIT? (Y/N) : Y/NThis prompt will only be displayed if you selected [3] Fringe benefit above. If [Y], the relevant programs will calculate and report on VAT according to the rate specified further down.

VAT RATE : 3.4 digitsThis prompt will only be displayed if you entered [Y] to the previous option.Enter the VAT rate applicable to this fringe benefit. On new vatable fringe benefits the default Vat rate from program MP00 - System Record Maintenance will be displayed.

VEHICLE? (Y/N) : Y/N[Y] if this particular fringe benefit is a vehicle.


VEHICLE VAT % : 2.2 digitsThis prompt will only be displayed if you entered [Y] at the previous one. This represents a percentage determined by the Receiver of Revenue, which must be applied to the 'DETERMINED VALUE' as entered in MP31 - Earnings/Deductions File, before VAT may be calculated.Enter the percentage applicable to this fringe benefit.

Press [F3] to add the earnings parameter to the Earnings and Deductions Parameter file.

MP - Input JULY 2006 3 - 105

4.5.2 AMENDING EARNINGS PARAMETERSSelect the earning parameters option (1) and enter or scan for the required code. Move the cursor to the relevant field to be changed and enter the data.

Press the <F3 key> to update the file.

4.5.3 DELETING EARNINGS PARAMETERSSelect the earning parameters option (1) and enter or scan for the required code.

Check that the parameter displayed is the correct one and press the F8 key to delete the parameter.

Before an earnings parameter may be deleted, it must be removed from all employee earning/deduction records established in program MP31 - Earnings/Deductions File.


4.5.4 ENTERING DEDUCTION PARAMETERSIf the Type 2 Deduction code has been selected the program prompts for the new deduction parameter code.

MONTHLY PAYROLL - EARNINGS/DEDUCTIONS PARAM FILE MP33 11/002CO - 01 - TECHNOLOGIES INCORPORATED tty1A BR - 01 - CAPE TOWN PERIOD - 12 DEDUCTION CODES CODE PENS DESCRIPTION [PENSION ] DEDUCTION TYPE [2] 1 - FIXED PERIOD 2 - INDEFINITE PERIOD 3 - REDUCING CAPITAL 4 - TAX REBATE DEDUCT AS [2] 1 - FIXED AMOUNT, 2 - % OF BASIC PAY 3 - % GROSS TAXABLE, 4 - % GROSS PAY 5 - % TOTAL # [ ]EMPLOYEE CONTRIBUTION % [100.00 ] COMPANY CONTRIBUTION % [100.00 ] TAXABLE % [ 0.00 ] ENTER EITHER % OR AMOUNT TAXABLE AMOUNT [ 0.00 ] PAYSLIP REFERENCE [6E] PAYSLIP REFERENCE(YTD) [ ] IRP5 REFERENCE [4001] REFERENCE [18204110011] YTD OR TAXABLE YTD ON IRP5 [Y] ENTER EITHER Y OR T F3 - UPDATE, F8 - DELETE, F10 - CODE, ESC - EXIT

Level 2

CODE : 4 characters.Enter a new code or scan the file. Do not use the same codes as already used for earnings. If you enter any of the mandatory codes such as 'TAX' or 'TAXB', the system will give you a warning but you may continue. This is to safeguard you against using any of these codes for normal deductions.

DESCRIPTION : 20 charactersEnter a description for this deduction.

MP - Input JULY 2006 3 - 107

DEDUCTION TYPE : [1] Fixed period. The deduction commences on a given date and ends on a given date. The amount and dates are entered in program MP31 - Earnings/Deductions File.[2] Indefinite period. The deduction starts on a given date and will continue being deducted indefinitely. The deduction amount and dates are entered in program MP31 - Earnings/Deductions File.[3] Reducing capital. The deduction starts on a given date and will continue being deducted until the capital amount is reduced to zero. The capital amount and dates are entered in program WP31 - Earnings/Deductions File Maintenance.[4] Tax Rebate. This is used where employees externally pay Retirement Annuities. The Receiver of Revenue allows these amounts to be deducted from an employees taxable income before tax is calculated. This amount will however not be deducted from the employee's net pay.

DEDUCT AS : 1 digit.Select one of the following.[1] Deduct a fixed amount specified in program MP31 - Earnings/Deductions File.[2] Deduct a percentage of the basic specified in program MP31 - Earnings/Deductions File.[3] Deduct as a percentage of gross taxable earnings.[4] Deduct as a percentage of gross earnings. This may be used for deductions such as Skills Development Levy (SDL).

[5] Deduct as a percentage of a specified total number. This refers to the total number which may be entered on earnings codes. This may be used, for instance where commission should be excluded from UIF.

EMPLOYEE CONTRIBUTION % : 3.2 digits.

The percentage that the employee contributes to the deduction.

If the deduction is a percentage of basic pay then the required percentage is entered in MP31 - Earnings/Deductions File and not in this field.


COMPANY CONTRIBUTION % : 3.2 digits.

The percentage that the company contributes to the deduction.

There are two methods of determining the taxable portion of a particular type of deduction. Only one of the following fields may be used per parameter.

TAXABLE % : 3.2 digits.The percentage to be entered here is that percentage of a deduction code which is NOT tax deductible. For example; Pension Fund and Annuity deductions may be deducted from earnings BEFORE tax is calculated, so you must enter 0% for codes of this nature. However, payment of a Bond is NOT tax deductible, meaning the value of this deduction may NOT be taken from earnings before tax is calculated. In this case you enter 100% for deductions of this type.If only 60% of a deduction may be taken from earnings before tax is calculated, you must enter 40% in this field.

TAXABLE AMOUNT : 5.2 digits.This is similar to the field above except that a VALUE instead of percentage may be entered. For example, if an employee has a deduction of R750 per month, of which only R550 may be deducted from earnings before tax is calculated, it follows that R200 is NOT tax deductible. You must in this case enter R200 in this field.

Payslip references are used to position the values, codes and descriptions of the various deductions on pre-printed pay packets. Program SU35 - Customised Form Maintenance is used to assign the column and line positioning information.

PAYSLIP REFERENCE : 2 charactersEnter the reference assigned to each box on the payslip in program SU35 - Customised Form Maintenance type MP, for example 7A, 7B.

PAYSLIP REFERENCE (YTD) : 1 alpha character, 2 digits.

Assign a reference number on the same basis as for the previous field for each YTD deduction to be printed separately on the payslip (D11 - PAYE YTD, D12 - Medical Aid YTD).

MP - Input JULY 2006 3 - 109

IRP 5 REFERENCE : 4 digits.Numeric code found in the IRP5 manual IRP 10(a) for each income and deduction code that is to print on the IRP5 certificate. If this field is left blank, the earning/deduction will not be printed. If the code is the same for more than one earning or deduction, the values will be accumulated. Do not enter IRP5 reference codes for any deduction beginning with "TAX" or for the earning codes: "NET" or "GRSS".

REFERENCE : 11 characters.For Pension deduction codes, enter the pension clearance number without slashes. If no or an invalid number is supplied, the contribution to that fund will not be allowed as a tax deductible deduction.If the pension is NOT calculated on a percentage of basic salary, but is a fixed amount, then indicate on the earnings codes which income codes are retirement-funding by putting a "Y" into the reference field in order to indicate the income as such on the IRP5 certificate. If the income is not retirement-funding, then it can be left blank.

YTD OR TAXABLE YTD ON IRP5 : Enter [Y] or [T]

[Y] - indicates that this earning forms part of Year-to-date earnings (can be viewed in MP31 - Earnings/Deductions File).[T] - indicates that this earning forms part of the Taxable Year-to-date earnings. (Can be viewed in MP31 - Earnings/Deductions File).Specify the category into which this specific parameter is to be added for IRP5 purposes. For instance, for fringe benefits you may wish to print only the taxable amount, whereas you will print the full amount for other earnings.

If two or more deductions are to be added together and printed in the same position on the payslip or IRP5, both must be assigned the same reference number (3A - PAYE, 3A - Additional tax). See Appendix A1, form type MP for further details.


UIF is calculated on basic pay and housing subsidies. A housing subsidy must be a separate deduction code and MUST start with 'UIF', for instance 'UIFH'. Define this as a fixed amount deduction. The 'employee contribution' and 'company contribution' percentages must be set up exactly as those for the UIF deduction code. Each employee receiving a housing subsidy must have this code set up in MP31 - Earnings/Deductions File, and the weekly or monthly subsidy amount must be entered. When the UIF limit is calculated in MP11 - Salary Calculation, the sum of the annualised basic and housing allowance are used to establish what amount of UIF must be calculated. MP81 - Monthly U.I.F Report, will print all UIF codes. Make the PAYSLIP REFERENCE for all UIF deductions the same.

Press [F3] to add the deduction parameter to the Earnings and Deductions Parameter File.

4.5.5 AMENDING DEDUCTION PARAMETERSSelect the deduction parameters option (2) and enter or scan for the required code. Move the cursor to the relevant field to be changed and enter the data.

Press the F3 key to update the file.

4.5.6 DELETING DEDUCTION PARAMETERSSelect the deduction parameters option (2) and enter or scan for the required code.

Check that the parameter displayed is the correct one and press the F8 key to delete the parameter.

Before a deduction parameter may be deleted, it must be removed from all employee earning/deduction records established in program MP31 - Earnings/Deductions File.

MP - Input JULY 2006 3 - 111

4.6 BANK FILE MAINTENANCE – MP34This program enables you to enter bank details which may then used by the Banklink system to up-or down-load details as the case may be.



CO - 01 - TECHNOLOGIES INCORPORATEDBR - 01 - CAPE TOWN PERIOD - 09 BANK CODE 000010 BANK NAME [UNITED BANK ]BRANCH NAME [JOHANNESBURG ] F3 - UPDATE, F8 - DELETE, F10 - NEXT CODE, ESC - EXIT

Level 1

BANK CODE : 6 digitsEnter a code for the bank

BANK NAME : 30 characters.

Enter name of Bank.BRANCH NAME : 30 characters.

Enter Bank branch details.

Press [F3] to update the file or [F10] to go to the next code. In addition when your cursor is positioned on the bank code, you may scan the bank codes by pressing [F1].


4.6.1 UPDATING BANK DETAILSEnter the bank code or scan the file. Move the cursor to the fields to be updated and make the required changes.

4.6.2 DELETING BANK DETAILSEnter the bank code or scan the file. Check the bank details are correct and press [F8] to delete the code.

MP - Input JULY 2006 3 - 113

4.7 CATEGORY AND CONTROL MAINTENANCE - MP38The module is used to add, amend and delete payroll category codes and update employees’ analysis codes.

Categories are used to allocate and analyse the employee payroll input, into user defined control accounts and categories (different earnings and deductions.). The employees’ analysis codes are used to determine the level at which wages categories will be reported upon.

The payroll categories may optionally be linked to a General Ledger code. This becomes mandatory once the Titan general Ledger system is installed for the GL Company/Branch specified in program MP00 - System Record Maintenance.

The categories file maintains twelve monthly totals per category.


The Report destination, Company/Branch combination and date of report may be optionally selected. See the GETTING STARTED section at the beginning of this chapter.

Level 1

MONTHLY PAYROLL - CATEGORY AND CONTROL MAINTENANCE MP38 11/001CO - 01 - TECHNOLOGIES INCORPORATEDBR - 01 - CAPE TOWN PERIOD - 01 UPDATE [1] 1 - CONTROL ACCOUNTS 2 - CATEGORY ACCOUNTS DETAILS OK? [Y] F9-PRT OPTS, F10-CO/BR, ESC-EXIT

UPDATE : [1] Control Accounts[2] Category AccountsSelect the required code to be maintained.

DETAILS OK? : Y/N


4.7.1 ENTERING CONTROL ACCOUNTSAfter selecting [1] – Control Accounts, the program prompts for the new control code. This may consist of a code and sub-code depending on the specifications in MP00 - System Record Maintenance.

MONTHLY PAYROLL - CATEGORY AND CONTROL MAINTENANCE MP38 11/001CO - 01 - TECHNOLOGIES INCORPORATEDBR - 01 - CAPE TOWN PERIOD - 01 CONTROL A/C 0101 -0001DESCRIPTION [OCCUPATION ] sales for cw DEBIT CREDITGL ACCOUNT CODE [2010/80/300/00] 0.00 0.00 TOTALS : 01 02 03 04 05 06 JANUARY FEBRUARY MARCH APRIL MAY JUNE 0.00 0.00 0.00 0.00 0.00 0.00 07 08 09 10 11 12 JULY AUGUST SEPTEMBER OCTOBER NOVEMBER DECEMBER 0.00 0.00 0.00 0.00 0.00 0.00 F3-UPDATE, F8-DELETE, F10-CATEGORY, ESC-EXIT

Level 2

CONTROL A/C 8/8 characters

A code of blanks which indicates a default Control A/C is always required. Make sure that you create this code.

Level 3

DESCRIPTION : 30 charactersEnter the required description

GL ACCOUNT CODE : VariableThis is the General Ledger account to which the total of this Control Account is to be posted by program GL49 - Interface from Payroll

TOTALS : 2 monthly totals - debit, credit.These are updated with earnings and deductions by MP18 - Employee File Update and also cleared by that program.

In addition to the above, 12 monthly totals are also displayed. These are cleared by program MP94 - Yearend Cleardown.Press [F3] to update the data entered. Press [F10] to return to the Category selection screen.

MP - Input JULY 2006 3 - 115

A Control analysis may be printed using program MP64 - Payroll Control Detail Report.By pressing [F9] at the Control Account screen a report of all Control Accounts and their values will be produced.

4.7.2 UPDATING CONTROL ACCOUNTSProceed through the steps required for entering 4.7.1 but now enter the Control Account to be updated. Scan or partially scan using [F1] for the required control account.

Only Control descriptions or GL account codes may be updated.

If the warning message "There are existing transactions using this GL#" "Are you sure you want to change this GL#?" appears then the system requires [Y] Yes or [N] No answer. Do not say [Y] if you are interfacing to General Ledger. Only change the General Ledger code after the next interface.

On completion of the update, press [F3] to update the file or press [F10] to return to the Control Account selection screen. Press [Esc] to end the program at this point and leave the data unchanged.

4.7.3 DELETING CONTROL ACCOUNTSProceed through the steps required for entering 4.7.1 but now enter the Control Account to be deleted. Scan or partially scan using [F1] for the required Control Account.

Press [F8] to initiate deletion or [Esc] to end the program at this point.

If there are balances in any of the twelve periods a warning message "Non-zero balances - deletion not allowed" will appear on the screen and no deletion will be permitted.

After deletion the program returns to the Control Account input field.


4.7.4 ENTERING CATEGORY ACCOUNTSAfter selecting [2] – Category Accounts, the program prompts for the new Category Account. This may consist of a code and sub-code depending on the specifications in WP00 - System Record Maintenance.

MONTHLY PAYROLL - CATEGORY AND CONTROL MAINTENANCE MP38 11/001CO - 01 - TECHNOLOGIES INCORPORATEDBR - 01 - CAPE TOWN PERIOD - 01 CATEGORY 0101 -0001DESCRIPTION [OCCUPATION ] sales for cw DEBIT CREDITGL ACCOUNT CODE [2010/80/300/00] 0.00 0.00 TOTALS : 01 02 03 04 05 06 JANUARY FEBRUARY MARCH APRIL MAY JUNE 0.00 0.00 0.00 0.00 0.00 0.00 07 08 09 10 11 12 JULY AUGUST SEPTEMBER OCTOBER NOVEMBER DECEMBER 0.00 0.00 0.00 0.00 0.00 0.00 F3-UPDATE, F8-DELETE, F10-CATEGORY, ESC-EXIT

Level 2

CATEGORY 8/8 characters

A code of blanks which indicates a default Category Account is always required. Make sure that you create this code.

Level 3

DESCRIPTION : 30 charactersEnter the required description

GL ACCOUNT CODE : VariableThis is the General Ledger account to which the total of this Category is to be posted by program GL49 - Interface from Payroll.

TOTALS : 2 monthly totals - debit, credit.These are updated with earnings and deductions by MP18 - Employee File Update and also cleared by that program.

In addition to the above, 12 monthly totals are also displayed. These are cleared by program MP94 - Yearend Cleardown.Press [F3] to update the data entered. Press [F10] to return to the Category selection screen.

MP - Input JULY 2006 3 - 117

A Category analysis may be printed using program MP64 - Payroll Control Detail Report.By pressing [F9] at the Category Account screen a report of all Category Accounts and their values will be produced.

4.7.5 UPDATING CATEGORY ACCOUNTSProceed through the steps required for entering 4.7.1 but now enter the Category Account to be updated. Scan or partially scan using [F1] for the required Category Account.

Only Category descriptions or GL account codes may be updated.

If the warning message "There are existing transactions using this GL#" "Are you sure you want to change this GL#?" appears then the system requires [Y] Yes or [N] No answer. Do not say [Y] if you are interfacing to General Ledger. Only change the General Ledger code after the next interface.

On completion of the update, press [F3] to update the file or press [F10] to return to the Category Account selection screen. Press [Esc] to end the program at this point and leave the data unchanged.

4.7.6 DELETING CATEGORY ACCOUNTSProceed through the steps required for entering 4.7.1 but now enter the Category Account to be deleted. Scan or partially scan using [F1] for the required Category Account.

Press [F8] to initiate deletion or [Esc] to end the program at this point.

If there are balances in any of the twelve periods a warning message "Non-zero balances - deletion not allowed" will appear on the screen and no deletion will be permitted.

After deletion the program returns to the Category Account input field.


5 ENQUIRY MODULE

5.1 ENQUIRY MODULE MENUThis module consists of the following programs;

MP50 - EMPLOYEE MASTER FILE ENQUIRY

MP51 - EMPLOYEE EARNINGS/DEDUCTIONS FILE ENQUIRY

MP52 - TABLE FILE ENQUIRY

MP53 - EARNINGS/DEDUCTIONS PARAMETER FILE ENQUIRY

MP54 - BANK FILE ENQUIRY

MP56 - CHEQUE FILE SCAN

The Employee Master File Enquiry program displays the employee's personal details, accounting information, payment and tax details, for the current period and year-to-date.

Specific types of earnings and deductions are allocated to individual employees using program MP31 - Earnings/Deductions File. Use program MP51 - Earnings/Deductions Enquiry to examine these details.

Use program MP52 - Table File Enquiry for detailed enquiry of the Medical Aid and Tax tables. Use program MP53 - Earnings/Deductions Parameter File to look at the characteristics of all earnings and deductions.

Program MP54 - Bank File Enquiry allows you to enquire into Bank branches and their names. Use the cheque file scan facility to examine all cheques paid to employees, using program MP56 - Cheque File Scan. It lists the employee number, value and current status of the cheque.

Enter MP5 to display the Enquiry Module Menu.

MP - Enquiry JULY 2006 3 - 119

5.2 EMPLOYEE MASTER FILE ENQUIRY - MP50This program provides an enquiry facility into the Employee Master File.



MONTHLY PAYROLL - EMPLOYEE MASTERFILE ENQUIRY MP50 11/001CO - 01 - TECHNOLOGIES INCORPORATEDBR - 01 - CAPE TOWN PERIOD - 04EMPLOYEE SEQEMPLOYEE # [1000 ]EMP. # CODE NAME INITS1000 <-->MURPHY MURPHY A I B1250 GARRET GARRET J I1500 OTTO OTTO J1750 JENNINGS JENNINGS G A2000 SMITH SMITH D F2250 MOSTERT MOSTERT N P2500 RELLING RELLING O M2750 DECKER DECKER W J3000 DAVIS DAVIS G L3250 DELPORT DELPORT D3500 HAMILTON HAMILTON S B3750 JONES JONES D R4000 VON HERR VON HERRENBERG R J4250 DAVIDS DAVIDS S


Level 1

EMPLOYEE # : 8 digits.Enter the employee number or press [F1] to scan the employee file in numeric sequence.


SCANNING OPTIONS

Press [F5] to select the alternate alpha code sequence and then [F1] to scan the employee file by alpha code.

Scans may be started either at the beginning of the employee file or by entering a number or name to start the scan from that point onwards.

Use the cursor keys to position the <--> twin pointers against the employee record to be enquired upon. As the file is scanned the employee number is pre-loaded into the employee number field. Press [Enter] to display the details of the selected employee.

MONTHLY PAYROLL - EMPLOYEE MASTERFILE ENQUIRY MP50 11/001CO - 01 - TECHNOLOGIES INCORPORATEDBR - 01 - CAPE TOWN PERIOD - 04EMPLOYEE # 1000SURNAME MURPHY ALPHA CODE MURPHYFIRST NAME ARNOLD IAN BERNARD COST CENTRE PACKINGINITIALS A I B PAYPOINT PAY 0001ADDRESS 1 101 AINSLEE TOWERS OCCUPATION CODE 0001ADDRESS 2 FORTUNE ROAD REGIONADDRESS 3 ROSWELL NATIONAL ID # 5904147372009POSTCODE GA 30341 CURRENCY CODEEMPLOYEE CATEGORY W WHITESEX M MALEMARITAL STATUS M MARRIED# OF CHILDREN 00 EMPLOYEE TYPE S SALARIEDDATE OF BIRTH 1964/04/14START DATE 1983/06/01CHANGE DATE 1983/06/11MEDICAL AID # MUR 8457 # MEMBERS 01PENSION FUND # MUR 3744F1 - 2ND PAGE, F10 - NEXT EMPL. #, ESC - EXIT

Level 2

The first screen of the Employee Master File is displayed. The information available is the basic personal information, accounting details and tax figures to date.

Press [F1] to display the second page of the employee's file or press [F10] to enter the next employee.


MONTHLY PAYROLL - EMPLOYEE MASTERFILE ENQUIRY MP50 11/001CO - 01 - TECHNOLOGIES INCORPORATEDBR - 01 - CAPE TOWN PERIOD - 04EMPLOYEE # 1000NAME MURPHY ** PAY DETAILS ** ** TAX DETAILS **PAYMENT TYPE 1 ACB TAX STATUS M0 ID1 [ ] ID2 [ ] TAX TYPE T T=TABLE/D=DIRECTACCOUNT TYPE 1 CURRENT P.A.Y.E. # 835425275827 TAX OFFICE ATLANTABRANCH CODE 000050 IRP5 EMPLOYEE # GREAT WESTERN BANKACCOUNT # 14764816401SUB ACCOUNT # TAX YEAR TOTALS:SUB ACCOUNT NAME TAXABLE AMOUNT 1525.00MAXIMUM PAY 600.00 TAX DEDUCTED 5.16PAYSLIP EMPLOYEE 1000 NON-TAXABLE 0.00HOURS PER MONTH 160.00 FRINGE BENEFITS 55.00F2 - 1ST PAGE, F10 - NEXT EMPL. #, ESC - EXIT

Press [Esc] to end the program and return to the main menu.

The detail displayed in this enquiry program may be printed using program MP70 - Employee Masterfile Print.


5.3 EMPLOYEE EARNINGS/DEDUCTIONS ENQUIRY - MP51This module is used for enquiry into the individual employee's earnings and deductions.

Enter MP51 to select this program.


MONTHLY PAYROLL - EARNINGS/DEDUCTIONS ENQUIRY MP51 11/002CO - 01 - TECHNOLOGIES INCORPORATEDBR - 01 - CAPE TOWN PERIOD - 04EMPLOYEE # 1000 MURPHY A I BCODE [BASS]CODE TYPE DESCRIPTION YTD AMTBASS<-->EARN BASIC SALARY 1500.00BON EARN BONUS 0.00CAR EARN CAR ALLOWANCE 55.00GRSS EARN GROSS EARNINGS 1500.00NET EARN NET EARNINGS 1451.34O/T1 EARN OVERTIME 0.00O/T2 EARN OVERTIME RATE 2 0.00O/T3 EARN OVERTIME RATE 3 0.00D1 DEDN LOAN 30.00TAX DEDN 140.42TAX- DEDN TAX REBATES 135.26UIF DEDN UNEMPLOYMENT INS 0.00

*** NO MORE ITEMS ***F1 - SCAN FILE, F10 - EMPL#, ESC - EXIT

Level 1

EMPLOYEE # : 8 digits.Enter the employee number or press [F1] to scan the employee file in numeric sequence.


SCANNING OPTIONS

Press [F5] to select the alternate alpha code sequence and then [F1] to scan the employee file by alpha code. Scans may be started either at the beginning of the employee file or by entering a number or name to start the scan from that point onwards.

Use the cursor keys to position the <--> twin pointers against the employee record to be enquired upon. As the file is scanned the employee number is pre-loaded into the employee number field. Press [Enter] to display the details of the selected employee.

MONTHLY PAYROLL - EARNINGS/DEDUCTIONS ENQUIRY MP51 11/002CO - 01 - TECHNOLOGIES INCORPORATEDBR - 01 - CAPE TOWN PERIOD - 04EMPLOYEE # 1000 MURPHY A I BCODE [BASS] EARN BASIC SALARYAMOUNT 1500.00YTD AMT 1500.00YTD TAXABLE AMT 1500.00FROM DATE 1985/01/01TO DATE 1999/12/31TOTAL TO DATE AMT 0.00TOTAL TO DATE CO 0.00CLEAR TOTAL TO DATE 1900/01/01 F10 - NEXT CODE, ESC - EXIT

Level 2

CODE : 4 characters.Enter the earnings or deduction code to be enquired upon, or press [F1] to scan all the codes that have been allocated to this employee.If using the scan facility, move the pointers with the cursor keys to the required code, or press [F1] again to page forward.

Press [Enter] to display the earnings or deduction details. Press [F10] to select another code for display. Press [Esc] to end the program and return to the main menu.


5.4 TABLE FILE ENQUIRY - MP52The program provides the facility to enquire into the Tables File.



Level 1MONTHLY PAYROLL - TABLE FILE ENQUIRY MP52 11/002CO - 01 - TECHNOLOGIES INCORPORATEDBR - 01 - CAPE TOWN PERIOD - 04TABLE TYPE [AL]

TYPE DESCRIPTIONAL <-->MINIMUM TAXABLE LIMIT FOR AGEMA MEDICAL AID TABLESMF TAX TABLE/MARRIED WOMENML TAXABLE LIMIT - MARRIED MENRB TAX REBATES AND MW DEDUCTIONTS TAX - SINGLE/NO DEPENDENTSTT TAX - MARRIED MEN/DEPENDENTSWC WORKMEN'S COMPENSATION LIMITS

F1 - FORWARDS, F10 - CO/BR, ESC - EXIT

TABLE TYPE : 2 digits.Enter the table type or scan the file.


Level 2

MONTHLY PAYROLL - TABLE FILE ENQUIRY MP52 11/001CO - 01 - TECHNOLOGIES INCORPORATEDBR - 01 - CAPE TOWN PERIOD - 09 TABLE TYPE [MA] MEDICAL AID TABLESTABLE/LEVEL # [001] SUNMED # SUB-# LOWER-LIMIT UPPER-LIMIT001 [ 1] SUB-# LO-LIM UP-LIM 0 DEPN 1 DEPN 2 DEPN 3 DEPN 4 DEPN 5 DEPN 6 DEPN001<--> 500 999 20.00 25.00 30.00 35.00 35.00 40.00 40.00002 1000 1499 30.00 30.00 35.00 35.00 40.00 45.00 50.00003 1500 1999 35.00 40.00 40.00 45.00 45.00 50.00 55.00004 2000 2499 40.00 45.00 45.00 50.00 50.00 55.00 60.00005 2500 2999 50.00 55.00 55.00 60.00 60.00 65.00 65.00006 0 499 40.00 50.00 60.00 70.00 80.00 80.00 80.00007 3000 9999900 52.00 53.00 54.00 55.00 55.00 55.00 55.00 *** NO MORE ITEMS ***F1 - SCAN, F10 - TABLE, ESC - EXIT

TABLE/LEVEL # : 3 digits.Enter the table/level number or scan the file.


5.5 EARNINGS/DEDUCTIONS PARAMETER FILE ENQUIRY - MP53

The program provides an enquiry facility into the Earnings/Deductions Parameter file.



MONTHLY PAYROLL - EARNINGS/DEDUCTIONS PARAMETER FILE MP53 11/002CO - 01 - TECHNOLOGIES INCORPORATEDBR - 01 - CAPE TOWN PERIOD - 04TYPE [1] 1 - EARNINGS CODE 2 - DEDUCTION CODE

F10 - CO/BR, ESC - EXIT

Level 1

TYPE : [1] Earnings Code.[2] Deduction Code.Enter the type of table which will be selected for viewing.


Level 2

MONTHLY PAYROLL - EARNINGS/DEDUCTIONS PARAMETER FILE MP53 11/001CO - 01 - TECHNOLOGIES INCORPORATEDBR - 01 - CAPE TOWN PERIOD - 09 CODE CARDESCRIPTION CAR ALLOWANCE TAXABLE % 100.00TAXABLE AMOUNT 0.00 PAYSLIP REFERENCE 4JPAYSLIP REFERENCE(YTD)IRP5 REFERENCE 1C IRP5C FRINGE BEN 5YTD OR TAXABLE YTD ON IRP5 YTYPE OF EARNING 3 1 - BASIC SALARYTABLE? (Y/N) Y 2 - ADDITIONAL EARNINGPERCENTAGE 20.00 3 - FRINGE BENEFITVATABLE BENEFIT? (Y/N) YVAT RATE 14.0000VEHICLE? (Y/N) YVEHICLE VAT % 12.00 F10 - CODE, ESC - EXIT

If 1 - Earnings Code was selected enter the following;

CODE : 4 characters.Enter the required code or scan the file.

The parameters for the selected code are displayed.Press the [F10] key to select the next code or press [Esc] to return to the menu.


Level 3

MONTHLY PAYROLL - EARNINGS/DEDUCTIONS PARAMETER FILE MP53 11/002CO - 01 - TECHNOLOGIES INCORPORATEDBR - 01 - CAPE TOWN PERIOD - 04 DEDUCTION CODESCODE D1DESCRIPTION LOANDEDUCTION TYPE 3

DEDUCT AS 1EMPLOYEE CONTRIBUTION % 100.00COMPANY CONTRIBUTION % 0.00TAXABLE % 0.00TAXABLE AMOUNT 0.00PAYSLIP REFERENCEPAYSLIP REFERENCE(YTD)IRP5 REFERENCEYTD OR TAXABLE YTD ON IRP5 F10 - CODE, ESC - EXIT

If 2 - Deduction Code was selected enter the following;

CODE : 4 characters.Enter the required code or scan the file.

The parameters for the selected code are displayed.

Press the [F10] key to select the next code or press [Esc] to return to the menu.


5.6 BANK FILE ENQUIRY - MP54Use this program to enquire into the bank names and addresses that are held on file.



MONTHLY PAYROLL - BANK FILE ENQUIRY MP54 11/001CO - 01 - TECHNOLOGIES INCORPORATEDBR - 01 - CAPE TOWN PERIOD - 04BANK CODE [000010]CODE BANK NAME BRANCH NAME000010 UNITED PEOPLES BANK AUSTIN000020 BARCLAYS NATIONAL BANK 55 WEST STREET000030 ALLIED BANK EAST AVENUE000040 FIRST NATIONAL BANK 12 THE AVENUE000050 GREAT WESTERN BANK BIRMINGHAM

*** NO MORE ITEMS ***F1 - SCAN BANK CODES, F10 - CO/BR, ESC - EXIT

Level 1

BANK CODE : 6 digits.Enter the bank code or press [F1] to scan the file.

The list of bank names and address will now be displayed. Press [F10] to select another company/branch combination or [Esc] to exit the program.


5.7 CHEQUE FILE SCAN – MP56This facility permits enquiries against the salary cheques on file. Listed on the screen are the cheque and employee numbers, cheque date and value and the current status of the cheque (presented, unpresented or stopped/cancelled). MP78 - Cheque Register Print may be used to print out the details of this file.


MONTHLY PAYROLL - CHEQUE FILE SCAN MP56 11/001CO - 01 - TECHNOLOGIES INCORPORATEDBR - 01 - CAPE TOWN PERIOD - 10 FIRST CHEQUE # [000000] CHEQUE # PAYEE CHQ.DATE CHQ.VALUE PRESENTED STATUS000000<-->JENNINGS 1998/09/15 1882.51000001 DAVIS 1998/09/15 2226.72000002 VON HERRENBERG 1998/09/15 1075.00000003 GLENISTER 1998/09/15 1849.08000004 MCCARTHY 1998/09/15 848.52000005 DU BOIS 1998/09/15 2682.08000006 BARNARD 1998/09/15 1182.92000007 SUMMERS 1998/09/15 1345.00000008 ADAMS 1998/09/15 2753.48000009 CROWTHER 1998/09/15 411.08000014 JENNINGS 1997/11/14 1882.51000015 DAVIS 1997/11/14 151.55000016 VON HERRENBERG 1997/11/14 1075.00000017 GLENISTER 1997/11/14 1725.92 F1 - FORWARDS, F10 - CO/BR, ESC - EXIT

Level 1

FIRST CHEQUE # : 6 digits.Enter the cheque number from which the scan is to commence. To view the complete file, press [Enter]. The cheque number field is pre-loaded with all zeroes and the file is scanned from the first record.

Press [Esc] to end the program and return to the main menu or press [Enter] to accept the defaults displayed or [N] to amend the relevant fields. The cheque file is now displayed. Press [F1] to scan forwards or [F10] to select another company/branch combination.


6 SPECIAL PRINT MODULE

6.1 THE SPECIAL PRINT MODULE MENUThis module makes extensive use of exception-based reporting techniques. This facility enables only that data which matches the selection criteria to be extracted and printed.

Each print provides an applicable selection range. The selection range is pre-loaded with the most commonly used selection criteria. All print programs provide an option to either print directly to the printer or to the report management system.

This module consists of the following report programs MP64 - PAYROLL CONTROL DETAIL REPORT


6.2 PAYROLL CONTROL DETAIL REPORT – MP64

This program reports on either MPGLTRN or MPGLHST which is the data used by GL49 - Interface from Payroll when posting payroll details to the General Ledger. It provides a control break by GL control number and an optional one by Category.



Level 1

MONTHLY PAYROLL - WAGES CONTROL DETAIL REPORT MP64 11/001CO - 01 - TECHNOLOGIES INCORPORATEDBR - 01 - CAPE TOWN CURRENT OR HISTORY (C/H) [C] ACCOUNTING PERIOD [2000/01] WITH DELETION? (Y/N) [N] PRINT? (Y/N) [Y] SUB-TOTAL ON CATG? (Y/N) [Y] F3-ACCEPT, F9-PRT OPTS, F10-PREV, ESC-EXIT

CURRENT OR HISTORY : C/HSelect the file from which you wish to print.

ACCOUNTING PERIOD : 4/2Enter the accounting period for the transactions you wish to print. This is only available for history.

WITH DELETION : Y/NIf you enter [Y] then all the history records for the selected period will be deleted.

PRINT : Y/N

SUB-TOTALS ON CATG : Y/NIf you enter [Y] then sub-totals will be printed at the end of each wages category.

Press [Enter] to accept the selections or enter [N] to change them. The report will print as specified.

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7 PRINT MODULE

7.1 THE PRINT MODULE MENUThis module contains the following programs

MP70 - EMPLOYEE MASTERFILE PRINT

MP71 - EMPLOYEE MASTERFILE CHANGES PRINT

MP72 - PARAMETER FILE CHANGES PRINT

MP73 - EARNINGS/DEDUCTIONS FILE CHANGES PRINT

MP74 - PAYROLL ANALYSIS REPORT

MP75 - EARNINGS/DEDUCTIONS REPORT

MP76 - EMPLOYEE PAYSLIP PRINT

MP77 - TABLES FILE PRINT

MP78 - CHEQUE REGISTER

MP79 - BANK FILE PRINT

MP80 - EARNINGS/DEDUCTIONS PARAMETERS FILE PRINT

MP82 - EMPLOYEE EARNINGS / DEDUCTIONS

MP81 - MONTHLY UIF REPORT

MP86 - VAT SUMMARY REPORT

MP87 - VAT DETAIL REPORT

Enter MP7 to display the Print Module Menu.


GETTING STARTED

This module makes extensive use of exception-based reporting techniques. This facility enables only that data which matches the selection criteria to be extracted and Printed.

All programs in this module are pre-loaded with the most frequently used range selections. To change the selection criteria, answer [N] to the "DETAILS OK? (Y/N)" prompt and move the cursor to the selection option or range to be changed.

To enter the selection range, first enter the number or code from which the report is to start for example, employee number 7501 and then the last number of the range - employee number 9752. The program will then print a report starting at employee number 7501 and ending at employee number 9752.

PRINT OPTIONS

For every report there are a number of print options available. The default printer destination is set up in program SU30 - Installation Management.Level 1

SELECT REPORTDESTINATION : [1] Report Management System.

[2] Direct to printer.[3] Direct to a file.

DETAILS OK? (Y/N) : Y/NAccept the default or make the required change.

Most programs that produce reports have report destination options either [1] - the default option to the report management system, [2] directly to the printer for immediate printing or [3] to file.

This option WILL NOT be displayed unless specifically requested by pressing the [F9] key at the first screen of each print program used.

To accept the screen as displayed, press [Enter] in answer to the "DETAILS OK? (Y/N)" prompt. To change the pre-loaded field options, enter N (No). The cursor will move to the first option field and allow the selection to be entered.

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7.2 EMPLOYEE MASTERFILE PRINT - MP70The program prints a report listing all employee masterfile data.



MONTHLY PAYROLL - EMPLOYEE MASTERFILE PRINT MP70 11/001CO - 01 - TECHNOLOGIES INCORPORATEDBR - 01 - CAPE TOWN PERIOD - 04REPORT SEQUENCE [1] 1 - NUMERIC 2 - ALPHABETIC 3 - BY PAYPOINT 4 - BY COST CENTRE


Level 1



Level 2

MONTHLY PAYROLL - EMPLOYEE MASTERFILE PRINT MP70 11/001CO - 01 - TECHNOLOGIES INCORPORATEDBR - 01 - CAPE TOWN PERIOD - 04




LAST EMPL. # : 8 digits.The default is ALL employee numbers or enter the starting and ending employee numbers for the required range.





LEFT' EMPLOYEES : Y/NAccept the default [Y] to include all employees marked as 'LEFT'.

Press [F3] to accept the details as displayed or press [F10] to select another company/branch combination. Press [Esc] to end the program.

MP - Print JULY 2006 6 - 137

CO - 01 - TECHNOLOGIES INCORPORATED MONTHLY PAYROLL - EMPLOYEE MASTERFILE PRINT DATE 98/08/13 @ 15:35 PAGE 1BR - 01 - CAPE TOWN MP70 11/001 PERIOD - 04 ------------------------------------------------------------------------------------------------------------------------------------ OPTIONS : NUMERIC EMPLOYEES 1000 - 1750 PAYPOINTS ALL COST CENTRE ALL ------------------------------------------------------------------------------------------------------------------------------------ EMPLOYEE # : 1000 NAME : MURPHY A I B ALPHA CODE : MURPHY PAYPOINT : PAY 0001 COST CENTRE : PACKING ADDRESS 1 : 101 AINSLEE TOWERS HOURS/MONTH : 160.00 EMP CTY : W TAX OFFICE : ATLANTA ADDRESS 2 : FORTUNE ROAD EMPLOYEE TYPE : S SEX : M TAX NUMBER : 835425275827 ADDRESS 3 : ROSWELL PAY METHOD : 1 M/STATUS : M TAX TYPE : T P/CODE : GA 30341 CURRENCY CODE : CHILDREN : 00 TAX STATUS : M0 HUSB/NAME : OCCUPATION CODE : 0001 FIRST WIFE : ID NUMBER : 5904147372009 SUB A/C : ACB/BDB BRANCH : 000050 BIRTH DATE : 1964/04/14 MED/AID # : MUR 8457 # : 01 SUB A/C # : A/C # : 14764816401 START DATE : 1983/06/01 PEN/FUND # : MUR 3744 CHANGE DATE : 1983/06/11 ------------------------------------------------------------------------------------------------------------------------------------ EMPLOYEE # : 1250 NAME : GARRET J I ALPHA CODE : GARRET PAYPOINT : PAY 0002 COST CENTRE : DESPATCH ADDRESS 1 : 14a SILVIA STREET HOURS/MONTH : 160.00 EMP CTY : A TAX OFFICE : ATLANTA ADDRESS 2 : ATLANTA EMPLOYEE TYPE : S SEX : M TAX NUMBER : 257027502750 ADDRESS 3 : PAY METHOD : 2 M/STATUS : M TAX TYPE : T P/CODE : GA 30341 CURRENCY CODE : CHILDREN : 03 TAX STATUS : M3 HUSB/NAME : OCCUPATION CODE : 0002 FIRST WIFE : ID NUMBER : 5206278270755 SUB A/C : ACB/BDB BRANCH : 000030 BIRTH DATE : 1952/06/27 MED/AID # : GAR 8174 # : 04 SUB A/C # : A/C # : 29752851047 START DATE : 1982/05/15 PEN/FUND # : GAR 1475 CHANGE DATE : 1989/04/15 ------------------------------------------------------------------------------------------------------------------------------------ EMPLOYEE # : 1500 NAME : OTTO J ALPHA CODE : OTTO PAYPOINT : PAY 0003 COST CENTRE : ADMIN ADDRESS 1 : 34 VALLEY RAVINE ROAD HOURS/MONTH : 160.00 EMP CTY : B TAX OFFICE : ATLANTA ADDRESS 2 : NORCROSS EMPLOYEE TYPE : S SEX : M TAX NUMBER : 827527345475 ADDRESS 3 : PAY METHOD : 3 M/STATUS : S TAX TYPE : T P/CODE : GA 29575 CURRENCY CODE : CHILDREN : 00 TAX STATUS : S0 HUSB/NAME : OCCUPATION CODE : 0003 FIRST WIFE : ID NUMBER : 5505098202824 SUB A/C : ACB/BDB BRANCH : 000000 BIRTH DATE : 1955/05/09 MED/AID # : OTT 1095 # : 00 SUB A/C # : A/C # : 00000000000 START DATE : 1910/03/15 PEN/FUND # : OTT 8477 CHANGE DATE : 1989/06/15 ------------------------------------------------------------------------------------------------------------------------------------ EMPLOYEE # : 1750 NAME : JENNINGS G A ALPHA CODE : JENNINGS PAYPOINT : PAY 0004 COST CENTRE : PRODUC ADDRESS 1 : 3 PRIORY PARK HOURS/MONTH : 160.00 EMP CTY : W TAX OFFICE : ATLANTA ADDRESS 2 : SANDY SPRINGS EMPLOYEE TYPE : S SEX : M TAX NUMBER : 813479090002 ADDRESS 3 : PAY METHOD : 4 M/STATUS : M TAX TYPE : D P/CODE : GA 30341 CURRENCY CODE : CHILDREN : 02 TAX STATUS : M2 HUSB/NAME : OCCUPATION CODE : 0004 FIRST WIFE : ID NUMBER : 5007033247557 SUB A/C : ACB/BDB BRANCH : 000000 BIRTH DATE : 1960/07/03 MED/AID # : JEN 9278 # : 03 SUB A/C # : A/C # : 00000000000 START DATE : 1973/01/01 PEN/FUND # : JEN 4874 CHANGE DATE : 1989/07/31 ------------------------------------------------------------------------------------------------------------------------------------ * * * E N D O F R E P O R T * * *

MP70 - Employee Masterfile Print


7.3 EMPLOYEE MASTERFILE CHANGES PRINT - MP71The program prints a list of all changes that have been made to the employee masterfile using program MP30 - Masterfile Maintenance.



If this option has not been selected for display then the program will immediately commence to print.

MP - Print JULY 2006 6 - 139

CO - 01 - TECHNOLOGIES INCORPORATED MONTHLY PAYROLL - EMPLOYEE MASTERFILE CHANGES DATE 98/08/13 @ 15:35 PAGE 8BR - 01 - CAPE TOWN MP71 11/001 PERIOD - 04 ------------------------------------------------------------------------------------------------------------------------------------ EMPLOYEE # FIELD DESCRIPTION CHANGED FROM CHANGED TO OPERATOR DATE TIME ------------------------------------------------------------------------------------------------------------------------------------ 8500 COST CENTRE HARDWARE PACKING SYSADMIN 89/08/15 10:07 8500 OCCUPATION CODE 0505 0001 SYSADMIN 89/08/15 10:07 8500 PENSION FUND NUMBER SOL 7501 SYSADMIN 89/08/14 15:04 8500 MEDICAL AID NUMBER SOL 1947 SYSADMIN 89/08/14 15:04 8500 MAXIMUM PAY 0.00 1300.00 SYSADMIN 89/08/14 15:04 8500 MAXIMUM PAY 1300.00 600.00 SYSADMIN 89/08/15 10:42 8500 P.A.Y.E. NUMBER 000000000000 295870287500 SYSADMIN 89/08/14 15:04 8500 REVENUE OFFICE ATLANTA SYSADMIN 89/08/14 15:04 8500 TAX TYPE INDICATOR T SYSADMIN 89/08/14 15:04 8500 METHOD OF PAYMENT 0 2 SYSADMIN 89/08/14 15:04 8500 BANK/BLD SOC. BRANCH 000000 000010 SYSADMIN 89/08/14 15:04 8500 ACCOUNT NUMBER 00000000000 29419841498 SYSADMIN 89/08/14 15:04 8500 TYPE OF ACCOUNT 3 SYSADMIN 89/08/14 15:04 9000 PAYPOINT PPT-2 PAY 0001 SYSADMIN 89/08/15 10:06 9000 PAYPOINT PAY 0001 PAY 0004 SYSADMIN 89/08/15 10:08 9000 COST CENTRE CST-1 PACKING SYSADMIN 89/08/15 10:06 9000 COST CENTRE PACKING PRODUC SYSADMIN 89/08/15 10:08 9000 3RD ADDRESS LINE PLUMSTEAD ATLANTA SYSADMIN 89/08/10 10:49 9000 POSTAL CODE 7700 GA 30341 SYSADMIN 89/08/10 10:49 9000 OCCUPATION CODE 1 0001 SYSADMIN 89/08/15 10:06 9000 OCCUPATION CODE 0001 0004 SYSADMIN 89/08/15 10:08 9000 PENSION FUND NUMBER WAL 2454 SYSADMIN 89/08/14 15:04 9000 MEDICAL AID NUMBER WAL 2094 SYSADMIN 89/08/14 15:04 9000 MAXIMUM PAY 3000.00 1500.00 SYSADMIN 89/08/15 10:43 9000 REVENUE OFFICE CAPE TOWN ATLANTA SYSADMIN 89/08/14 15:05 9000 BANK/BLD SOC. BRANCH 123456 000000 SYSADMIN 89/08/14 15:05 9000 BANK/BLD SOC. BRANCH 000000 000020 SYSADMIN 89/08/15 10:43 9000 MED. AID DEPENDENTS 90 03 SYSADMIN 89/08/14 15:04 90001 EMPLOYEE LEFT SYSADMIN 89/07/04 08:53 90001 EMPLOYEE DELETED SYSADMIN 89/07/04 08:54 9500 ACCOUNT ADDED SYSADMIN 89/08/10 14:31 9500 PAYPOINT PPT 6025 PAY 0003 SYSADMIN 89/08/15 10:08 9500 OCCUPATION CODE 0034 0003 SYSADMIN 89/08/15 10:08 9500 PENSION FUND NUMBER SUM 2847 SYSADMIN 89/08/14 15:11 9500 MEDICAL AID NUMBER SUM 1348 SYSADMIN 89/08/14 15:11 9500 MAXIMUM PAY 0.00 1500.00 SYSADMIN 89/08/14 15:11 9500 MAXIMUM PAY 1500.00 1200.00 SYSADMIN 89/08/15 10:44 9500 P.A.Y.E. NUMBER 000000000000 205702185637 SYSADMIN 89/08/14 15:11 9500 REVENUE OFFICE ATLANTA SYSADMIN 89/08/14 15:11 9500 TAX TYPE INDICATOR T SYSADMIN 89/08/14 15:11 9500 METHOD OF PAYMENT 0 4 SYSADMIN 89/08/14 15:11 9998 ALPHA SORT CODE TEST RM8 ADAMS SYSADMIN 89/07/04 08:52 9998 PAYPOINT PAY 0004 SYSADMIN 89/08/15 10:08 9998 COST CENTRE PRODUC SYSADMIN 89/08/15 10:08 9998 EMPLOYEE NAME TEST RM85 ADAMS SYSADMIN 89/07/04 08:52 9998 1ST ADDRESS LINE 33 WESTMINSTER ROAD SYSADMIN 89/08/10 10:57 9998 2ND ADDRESS LINE ROSSWELL SYSADMIN 89/08/10 10:57 9998 POSTAL CODE GA 32498 SYSADMIN 89/08/10 10:57 9998 OCCUPATION CODE 0004 SYSADMIN 89/08/15 10:08 9998 PENSION FUND NUMBER ADA 0984 SYSADMIN 89/08/14 15:14 9998 MEDICAL AID NUMBER ADA 2578 SYSADMIN 89/08/14 15:14 NUMBER OF RECORDS LISTED: 426 * * * E N D O F R E P O R T * * *

MP71 - Employee Masterfile Changes


7.4 EARN/DED PARAMETER FILE CHANGES PRINT - MP72The program prints a list of all changes that have been made to the company earnings and deductions parameter file using program MP33 - Earnings/Deductions Param File).




MP - Print JULY 2006 6 - 141

CO - 01 - TECHNOLOGIES INCORPORATED MONTHLY PAYROLL - PARAMETER FILE CHANGES PRINT DATE 98/08/13 @ 15:36 PAGE 1BR - 01 - CAPE TOWN MP72 11/001 PERIOD - 04 ------------------------------------------------------------------------------------------------------------------------------------ TYPE/CODE FIELD DESCRIPTION CHANGED FROM CHANGED TO OPERATOR DATE TIME ------------------------------------------------------------------------------------------------------------------------------------ DCD1 DESCRIPTION LOAN SYSADMIN 93/07/04 30:00 DCD1 DEDUCTION TYPE FP RC SYSADMIN 93/07/04 30:00 DCD1 EMPLOYEE PERCENTAGE 50.00 100.00 SYSADMIN 93/07/04 30:00 DCD1 COMPANY PERCENTAGE 50.00 0.00 SYSADMIN 93/07/04 30:00 DCD1 TAXABLE PERCENTAGE 100.00 0.00 SYSADMIN 93/07/04 30:00 DCD2 DESCRIPTION INSURANCE PREMIUM SYSADMIN 93/07/27 05:00 DCD2 PAYSLIP REFERENCE D1 SYSADMIN 93/07/27 06:00 DCD2 TAXABLE PERCENTAGE 100.00 0.00 SYSADMIN 93/07/27 06:00 DCD3 DESCRIPTION STAFF LOAN SYSADMIN 93/07/27 14:00 DCD3 PAYSLIP REFERENCE D3 SYSADMIN 93/07/27 14:00 DCD3 DEDUCTION TYPE RC FP SYSADMIN 93/07/27 14:00 DCD3 TAXABLE PERCENTAGE 100.00 0.00 SYSADMIN 93/07/27 14:00 ECCAR DESCRIPTION CAR ALLOWANCE SYSADMIN 93/07/04 12:00 ECCAR IRP5 REFERENCE 1C SYSADMIN 93/02/05 06:00 ECCAR VATABLE INDICATOR N Y SYSADMIN 93/05/06 32:00 ECCAR VEHICLE INDICATOR N Y SYSADMIN 93/05/06 32:00 ECCAR VEHICLE VAT PERCENTAGE 0.00 40.00 SYSADMIN 93/05/06 32:00 ECCAR VAT RATE 0.0000 10.0000 SYSADMIN 93/05/06 32:00 ECENT IRP5 REFERENCE 1D SYSADMIN 93/02/05 43:00 ECENT VATABLE INDICATOR N Y SYSADMIN 93/05/06 00:00 ECENT VAT RATE 0.0000 10.0000 SYSADMIN 93/05/06 00:00 ECENT DESCRIPTION ENTERTAINMENT ALLOW. SYSADMIN 93/07/04 39:00 ECO/T3 CODE ADDED SYSADMIN 93/08/09 49:00 NUMBER OF RECORDS LISTED: 15 * * * E N D O F R E P O R T * * *

MP72 - Parameter File Changes Print


7.5 EMPLOYEE EARNINGS/DEDUCTIONS FILE CHANGES PRINT - MP73

The program prints a list of all changes that have been made to the earnings and deductions file for each employee using program MP31 - Earnings/Deductions File.




MP - Print JULY 2006 6 - 143

CO - 01 - TECHNOLOGIES INCORPORATED MONTHLY PAYROLL - EARN/DEDUCTION FILE CHANGES DATE 98/08/13 @ 15:37 PAGE 1BR - 01 - CAPE TOWN MP73 11/001 PERIOD - 04 ------------------------------------------------------------------------------------------------------------------------------------ EMPLOYEE TYPE CODE FIELD DESCRIPTION CHANGED FROM CHANGED TO OPERATOR DATE TIME ------------------------------------------------------------------------------------------------------------------------------------ 1000 EARNING CAR AMOUNT 55.00 100.00 SYSADMIN 93/05/06 09:58 1000 EARNING CAR DETERMINED VALUE 0.00 20000.00 SYSADMIN 93/05/06 09:58 1000 EARNING BASS RECORD ADDED SYSADMIN 93/07/04 10:01 1000 EARNING BON RECORD ADDED SYSADMIN 93/07/04 10:02 1000 DEDUCTION D1 RECORD ADDED SYSADMIN 93/07/04 10:03 1250 EARNING CAR RECORD ADDED SYSADMIN 93/05/06 09:59 1250 EARNING ENT RECORD ADDED SYSADMIN 93/05/06 09:59 1250 EARNING BASS RECORD ADDED SYSADMIN 93/10/02 09:41 1500 EARNING CAR RECORD ADDED SYSADMIN 93/05/06 10:00 1500 EARNING ENT RECORD ADDED SYSADMIN 93/05/06 10:00 1500 EARNING BASS RECORD ADDED SYSADMIN 93/10/02 10:07 1500 EARNING BASS 1ST APPLICABLE DATE 01/01/1985 1985/01/01 SYSADMIN 93/10/02 10:07 1500 EARNING BASS LAST APPLICABLE DATE 31/12/1999 1999/12/31 SYSADMIN 93/10/02 10:07 1750 EARNING CAR RECORD ADDED SYSADMIN 93/05/06 10:01 1750 EARNING ENT RECORD ADDED SYSADMIN 93/05/06 10:01 2000 EARNING BASS RECORD ADDED SYSADMIN 93/10/02 10:09 2250 EARNING BASS RECORD ADDED SYSADMIN 93/10/02 10:10 2500 EARNING BASS RECORD ADDED SYSADMIN 93/10/02 10:11 2750 EARNING BASS RECORD ADDED SYSADMIN 93/10/02 10:12 3000 EARNING BASS RECORD ADDED SYSADMIN 93/10/02 10:14 3250 EARNING BASS RECORD ADDED SYSADMIN 93/10/02 10:15 3500 EARNING BASS RECORD ADDED SYSADMIN 93/10/02 10:16 3750 EARNING BASS RECORD ADDED SYSADMIN 93/10/02 10:20 4000 EARNING BASS RECORD ADDED SYSADMIN 93/10/02 10:21 4250 EARNING BASS RECORD ADDED SYSADMIN 93/10/02 10:22 4500 EARNING BASS RECORD ADDED SYSADMIN 93/10/02 10:23 4750 EARNING BASS RECORD ADDED SYSADMIN 93/10/02 10:24 5000 EARNING BASS RECORD ADDED SYSADMIN 93/10/02 10:30 5250 EARNING BASS RECORD ADDED SYSADMIN 93/10/02 10:31 5500 EARNING BASS RECORD ADDED SYSADMIN 93/10/02 10:31 5750 EARNING BASS RECORD ADDED SYSADMIN 93/10/02 10:32 6000 EARNING BASS RECORD ADDED SYSADMIN 93/10/02 10:33 6250 EARNING BASS RECORD ADDED SYSADMIN 93/10/02 10:34 6500 EARNING BASS RECORD ADDED SYSADMIN 93/10/02 10:36 7050 EARNING BASS RECORD ADDED SYSADMIN 93/10/02 10:38 8000 EARNING BASS RECORD ADDED SYSADMIN 93/10/02 10:38 8500 EARNING BASS RECORD ADDED SYSADMIN 93/10/02 10:40 9000 EARNING BASS RECORD ADDED SYSADMIN 93/10/02 10:43 9500 EARNING BASS RECORD ADDED SYSADMIN 93/10/02 10:43 9998 EARNING BASS RECORD ADDED SYSADMIN 93/10/02 10:46 9999 EARNING BASS RECORD ADDED SYSADMIN 93/10/02 10:47 NUMBER OF RECORDS LISTED: 34 * * * E N D O F R E P O R T * * *

MP73 - Earn/Deduction File Changes


7.6 PAYROLL ANALYSIS PRINT - MP74Prints a report by employee showing;

Earnings/deductions by earnings/deduction code including company, employee and taxable,

Gross salary and net salary,

Branch totals,

Includes current in year-to-date totals if option was selected in setting up program MP00 - System Record Maintenance.



The operator MUST ensure that the date here is the same as that entered for MP10 - Salary Input & Report, MP11 - Salary Calculation, MP76 - Employee Payslip Print and MP18 - Employee File Update. This is very important.

MONTHLY PAYROLL - PAYROLL ANALYSIS REPORT MP74 11/001CO - 01 - TECHNOLOGIES INCORPORATEDBR - 01 - CAPE TOWN PERIOD - 10 REPORT SEQUENCE [1] 1 - NUMERIC 2 - ALPHABETIC 3 - BY PAYPOINT 4 - BY COST CENTRE CURRENCY [1] 1 - CONVERT TO RAND 2 - FOREIGN CURRENCIES DATE PAYROLL RAN [98/09/15] DETAILS OK?(Y/N) [Y] F9 - PRINT OPTIONS, F10 - CO/BR, ESC - EXIT

MP - Print JULY 2006 6 - 145

CO - 01 - TECHNOLOGIES INCORPORATED MONTHLY PAYROLL - PAYROLL ANALYSIS REPORT DATE 98/08/13 @ 15:38 PAGE 1BR - 01 - CAPE TOWN MP74 11/001 PERIOD - 04 ------------------------------------------------------------------------------------------------------------------------------------ OPTIONS : NUMERIC EMPLOYEES: 1000 - 1500 PAYPOINTS: ALL COST CENTRE: ALL YTD+CURRENT ------------------------------------------------------------------------------------------------------------------------------------ EMPLOYEE ALPHA NAME PAY-P CST-C CODE COMPANY EMPLOYEE TOTAL TAXABLE YEAR TO DATE ------------------------------------------------------------------------------------------------------------------------------------ 1000 MURPHY MURPHY A I B PAY 0001 PACKING BASS 1500.00 1500.00 1500.00 3000.00 CAR 55.00 55.00 55.00 165.00 ------------ ------------ ------------ ------------ ------------ TOTAL EARNINGS 55.00 1500.00 1555.00 1555.00 3165.00 ------------ ------------ ------------ ------------ ------------ D1 30.00- 30.00- 30.00- 60.00- TAX 110.50- 110.50- 250.92- TAX- 135.26 ------------ ------------ ------------ ------------ ------------ TOTAL DEDUCTIONS 140.50- 140.50- 30.00- 175.66- ------------ ------------ ------------ ------------ ------------ ------------ ------------ ------------ ------------ ------------ NET 55.00 1359.50 1414.50 1525.00 2989.34

1500 OTTO OTTO J PAY 0003 ADMIN BASS 1500.00 1500.00 1500.00 1509.37 ------------ ------------ ------------ ------------ ------------ TOTAL EARNINGS 1500.00 1500.00 1500.00 1509.37 ------------ ------------ ------------ ------------ ------------ TAX 155.00- 155.00- 155.00- ------------ ------------ ------------ ------------ ------------ TOTAL DEDUCTIONS 155.00- 155.00- - TOTAL EARNINGS 55.00 3000.00 3055.00 3055.00 4674.37 TOTAL DEDUCTIONS 295.50- 295.50- 30.00- 330.66- ------------ ------------ ------------ ------------ ------------ TOTAL NET 55.00 2704.50 2759.50 3025.00 4347.71 ------------ ------------ ------------ ------------ ------------

* * * E N D O F R E P O R T * * *

MP74 - Payroll Analysis Report


Level 1



DATE PAYROLL RAN : CCYY/MM/DDThe date sequence will be in the format set up in program SU30 - Installation Management.Enter the date for which payroll totals are to be printed.


Press [Enter] to accept the details, [F10] to select a new Company/Branch combination.

Level 2


END EMPL. # : 8 digitsThe default is ALL employee numbers or enter or scan for the starting and ending employee numbers for the required range.





MP - Print JULY 2006 6 - 147

7.7 EARNINGS/DEDUCTIONS ANALYSIS PRINT - MP75Prints a report (weekly or monthly) by earnings type, deduction type or both, showing all employees earnings and deductions within each earnings/deduction type.

The report also lists the details for the last payroll run, year-to-date amounts and total-to-date amounts for each earnings/deductions type.



MONTHLY PAYROLL - EARNINGS/DEDUCTIONS ANALYSIS PRINT MP76 11/001CO - 01 - TECHNOLOGIES INCORPORATEDBR - 01 - CAPE TOWN PERIOD - 08 START CODE [ALL ] LAST CODE [ ] START EMPLOYEE # [ALL ] LAST EMP # [ ] START PAYPOINT [ALL ] END PAYPT [ ] START COST CTR [ALL ] END COST CTR [ ] TYPE [2] 0 - EARNINGS 1 - DEDUCTIONS 2 - BOTH 'LEFT' EMPLOYEES? [Y] ZERO CODES? [Y] ZERO EMPLOYEES? [Y] F3 - ACCEPT DETAILS, F9 - PRT OPTS, F10 - CO/BR, ESC - EXIT

Level 1

START CODE : 4 characters.

LAST CODE : 4 characters.Earnings/deduction code range. The default is ALL earnings/deduction codes or enter the starting and ending code range.


END EMP. # : 8 digitsThe default is ALL employee numbers or enter the starting and ending employee numbers for the required range.

MP - Print JULY 2006 6 - 149





TYPE : [0] Earnings.[1] Deductions.[2] Both.

'LEFT' EMPLOYEES? : Y/NEnter [Y] to include employees that have left the company or accept the default [N] not to print 'left' employees.

ZERO CODES? : Y/NEnter [Y] to print all earnings/deduction codes.Enter [N] to exclude those codes with zero values.

ZERO EMPLOYEES? : Y/NEnter [Y] to print all employees.Enter [N] to exclude employees with zero values.



CO - 01 - TECHNOLOGIES INCORPORATED MONTHLY PAYROLL - EARNINGS/DEDUCTIONS REPORT DATE 98/08/13 @ 15:39 PAGE 15BR - 01 - CAPE TOWN MP75 11/001 PERIOD - 04 ------------------------------------------------------------------------------------------------------------------------------------ OPTIONS : EMPLOYEES: ALL PAYPOINTS: ALL COST CENTRE: ALL YTD+CURRENT ------------------------------------------------------------------------------------------------------------------------------------ TYPE: EARNINGS CODE: GRSS DESCRIPTION: GROSS EARNINGS TAXABLE: 100.00% PAYSLIP REF.: ------------------------------------------------------------------------------------------------------------------------------------ EMPLOYEE ALPHA NAME ---- AMT THIS RUN --- ---- YEAR TO DATE --- --- TOTAL TO DATE --- EMPLOYEE COMPANY EMPLOYEE COMPANY EMPLOYEE COMPANY ------------------------------------------------------------------------------------------------------------------------------------ 1000 MURPHY MURPHY A I B 1500.00 55.00 3000.00 110.00 1500.00 55.00 1250 GARRET GARRET J I 923.00 1846.00 923.00 1500 OTTO OTTO J 1500.00 1509.37 1500.00 1750 JENNINGS JENNINGS G A 2050.00 4100.00 2050.00 2250 MOSTERT MOSTERT N P 1190.00 2380.00 1190.00 2500 RELLING RELLING O M 750.00 1500.00 750.00 2750 DECKER DECKER W J 645.00 1290.00 645.00 3000 DAVIS DAVIS G L 1230.00 2460.00 1230.00 3250 DELPORT DELPORT D 2405.00 4810.00 2405.00 3500 HAMILTON HAMILTON S B 450.00 900.00 450.00 3750 JONES JONES D R 1500.00 3000.00 1500.00 4000 VON HERR VON HERRENBERG R J 1675.00 3350.00 1675.00 4250 DAVIDS DAVIDS S 1050.00 2100.00 1050.00 4500 LUBBE LUBBE M D 675.00 1350.00 675.00 4750 ALSTON ALSTON R T 435.00 870.00 435.00 5000 GLENISTE GLENISTER L R 1800.00 3600.00 1800.00 5250 BRUCE BRUCE C 1200.00 2400.00 1200.00 5500 LLOYD LLOYD K 1600.00 3200.00 1600.00 5750 BROWN BROWN T U 1675.00 3350.00 1675.00 6000 MCCARTHY MCCARTHY G J 648.00 1296.00 648.00 6250 ACKERMAN ACKERMAN D D 763.00 1526.00 763.00 6500 ROBIN ROBIN R 2100.00 4200.00 2100.00 7050 DU BOIS DU BOIS J P 2500.00 5000.00 2500.00 8000 BARNARD BARNARD S A 800.00 1600.00 800.00 8500 SOLOMONS SOLOMONS A I 356.00 712.00 356.00 9000 WALKER WALKER G C 1.00 2.00 1.00 9500 SUMMERS SUMMERS C C 1345.00 2690.00 1345.00 9998 ADAMS ADAMS G E 2560.00 5120.00 2560.00 9999 CROWTHER CROWTHER S 400.00 800.00 400.00 ----------- ----------- ----------- ----------- ----------- -----------

TOTALS 35726.00 55.00 69961.37 110.00 35726.00 55.00 ----------- ----------- ----------- ----------- ----------- -----------

* * * E N D O F R E P O R T * * *

MP75 - Earnings/Deductions Report

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7.8 PAYSLIP PRINT - MP76The program prints the employee payslip for each employee to be paid. The payslip layout is set up in program SU35 - Customised Form Maintenance, form type "MP". The earnings and deductions code payslip references are entered via program MP33 - Earnings/Deductions Param File.

A report is also produced, detailing the gross pay, total deductions and total net pay. The report also lists the range of payslip numbers, the total number of payslips printed and the number of employees paid and not paid.

Enter MP76 to select the program. The Report Destination, Company/Branch combination and Report date may be optionally selected. Please see the GETTING STARTED section at the beginning of this User Guide.

The operator MUST ensure that the date here is the same as that entered for MP10 - Salary Input & Report, MP11 - Salary Calculation, MP74 - Payroll Analysis Report and MP18 - Employee File Update. This is very important.

Level 1

FORM TYPE : 4 characters.Enter the form type or accept the form type displayed. Form types are set up in program SU35 - Customised Form Maintenance (Form type - MP).If the form type has not been set up the program will not proceed beyond this point.

TEST PRINT ? : Y/NAccept the default [Y] to have a test payslip printed or enter [N] to proceed without a test print.If the test print option was selected, the program will prompt further test print.

Press [F10] to select another company/branch or press [Esc] to return to the menu and end the program.


Level 2

MONTHLY PAYROLL - EMPLOYEE PAYSLIP PRINT MP76 11/001CO - 01 - TECHNOLOGIES INCORPORATEDBR - 01 - CAPE TOWN PERIOD - 04REPORT SEQUENCE [1] 1 - NUMERIC 2 - ALPHABETIC 3 - BY PAYPOINT 4 - BY COST CENTRECURRENCY [1] 1 - CONVERT TO DOLL 2 - FOREIGN CURRENCIESDATE [91/08/13]DETAILS OK?(Y/N) [Y]

F10 - FORM, ESC - EXIT



DATE : CCYY/MM/DDThe date sequence will be in the format set up in program SU30 - Installation Management.Accept the system default date or enter new date.


Press [F10] to enter another form type or [Esc] to exit the program.

MP - Print JULY 2006 6 - 153

Level 3

MONTHLY PAYROLL - EMPLOYEE PAYSLIP PRINT MP76 11/001CO - 01 - TECHNOLOGIES INCORPORATEDBR - 01 - CAPE TOWN PERIOD - 04


F3 - ACCEPT DETAILS, F10 - SEQ, ESC - EXIT


END EMPL. # : 8 digits.The default is ALL employee numbers or enter the starting and ending employee numbers for the required range.

START PAYPOINT : 8 digits.END PAYPT : 8 digits.

The default is ALL paypoints or enter the starting and ending paypoint numbers for the required range.





7.9 TABLES FILE PRINT - MP77Prints Medical Aid tables. (Tax tables are not printed as these are updated by the Dealer or Distributor).



MONTHLY PAYROLL - TABLE FILE PRINT MP77 11/001CO - 01 - TECHNOLOGIES INCORPORATEDBR - 01 - CAPE TOWN PERIOD - 10 TABLE TYPE [DT] TYPE DESCRIPTIONDT <-->MA MEDICAL AID TABLESML TAXABLE LIMITRB TAX REBATESSS SOCIAL SECURITYTT TAX - ALL EMPLOYEESWC WORKMEN'S COMPENSATION LIMITS *** NO MORE ITEMS ***F1 - SCAN, F10 - CO/BR, ESC - EXIT

Level 1

TABLE TYPE : 2 characters.Enter the table type or scan the file using the [F1] key.

MP - Print JULY 2006 6 - 155

Level 2

MONTHLY PAYROLL - TABLE FILE PRINT MP77 11/002CO - 01 - TECHNOLOGIES INCORPORATEDBR - 01 - CAPE TOWN PERIOD - 04TABLE TYPE [MA] MEDICAL AID TABLESTABLE/LEVEL # [001] SUNMED

PRINTING...MA001000

TABLE/LEVEL # : 3 digits.Enter the table/level or scan the file using the [F1] key.

Press [Enter] to accept the details or [Esc] to end the program.

We recommend that you print and file all Medical Aid tables after creation/changes.


CO - 01 - TECHNOLOGIES INCORPORATED MONTHLY PAYROLL - TABLE FILE PRINT DATE 98/08/13 @ 15:40 PAGE 1BR - 01 - CAPE TOWN MP77 11/002 PERIOD - 04 ------------------------------------------------------------------------------------------------------------------------------------ MA - MEDICAL AID TABLES TABLE # 001 - SUNMED ------------------------------------------------------------------------------------------------------------------------------------ LEVEL FROM-AMT TO-AMT 0 DEPENDANT 1 DEPENDANT 2 DEPENDANT 3 DEPENDANT 4 DEPENDANT 5 DEPENDANT 6 DEPENDANT 7 DEPENDANT ------------------------------------------------------------------------------------------------------------------------------------ 001 500 999 20.00 25.00 30.00 35.00 35.00 40.00 40.00 40.00 002 1000 1499 30.00 30.00 35.00 35.00 40.00 45.00 50.00 50.00 003 1500 1999 35.00 40.00 40.00 45.00 45.00 50.00 55.00 55.00 004 2000 2499 40.00 45.00 45.00 50.00 50.00 55.00 60.00 60.00 005 2500 2999 50.00 55.00 55.00 60.00 60.00 65.00 65.00 70.00 006 3000 3999 60.00 65.00 70.00 75.00 80.00 85.00 85.00 85.00 * * * E N D O F R E P O R T * * *

MP77 - Table File Print

MP - Print JULY 2006 6 - 157

7.10 CHEQUE REGISTER PRINT - MP78The program prints the complete register or cheques only. The register may be selected for all cheques, paid cheques only or for unpaid cheques only.



MONTHLY PAYROLL - CHEQUE REGISTER MP78 11/001CO - 01 - TECHNOLOGIES INCORPORATEDBR - 01 - CAPE TOWN PERIOD - 04TRANSACTION TYPES [1] 1 - COMPLETE REGISTER 2 - CHEQUES ONLYTRANSACTION STATUS [1] 1 - ALL 2 - PAID 3 - UNPAIDDETAILS OK?(Y/N) [Y]


Level 1

TRANSACTION TYPES : [1] Complete register (This includes Bank Transfers).[2] Cheques only.

TRANSACTION STATUS : [1] All.[2] Paid.[3] Unpaid.

DETAILS OK? (Y/N) : Y/NPress [Enter] to accept the details.


CO - 01 - TECHNOLOGIES INCORPORATED MONTHLY PAYROLL - CHEQUE REGISTER DATE 98/08/13 @ 15:41 PAGE 1BR - 01 - CAPE TOWN MP78 11/001 PERIOD - 04 ------------------------------------------------------------------------------------------------------------------------------------ TRAN # PAYEE NAME TRN.DATE BANK DATE PRESENTED UNPRESENTED CANCELLED ------------------------------------------------------------------------------------------------------------------------------------ CHQ 018427 1750 JENNINGS 89/10/02 1981.55 CHQ 284774 1750 JENNINGS 89/10/02 1981.55 CHQ 284775 3000 DAVIS 89/10/02 1152.73 CHQ 284776 4000 VON HERRENBERG 89/10/02 1059.92 CHQ 284777 5000 GLENISTER 89/10/02 1672.14 CHQ 284778 6000 MCCARTHY 89/10/02 622.28 CHQ 284779 7050 DU BOIS 89/10/02 2370.84 CHQ 284780 8000 BARNARD 89/10/02 792.80 CHQ 284781 9500 SUMMERS 89/10/02 1242.71 CHQ 284782 9998 ADAMS 89/10/02 2271.96 CHQ 284783 9999 CROWTHER 89/10/02 396.40 0.00 15544.88 0.00 NUMBER OF TRANSACTIONS 11 * * * E N D O F R E P O R T * * *

MP78 - Cheque Register

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7.11 BANK FILE PRINT - MP79This program prints the Bank name and branch details as entered in MP34 - Bank File Maintenance.





CO - 01 - TECHNOLOGIES INCORPORATED MONTHLY PAYROLL - BANK FILE PRINT DATE 98/08/13 @ 15:41 PAGE 1BR - 01 - CAPE TOWN MP79 11/001 PERIOD - 04 ------------------------------------------------------------------------------------------------------------------------------------ BANK CODE BANK NAME BRANCH NAME ------------------------------------------------------------------------------------------------------------------------------------ 000010 UNITED PEOPLES BANK AUSTIN 000020 BARCLAYS NATIONAL BANK 55 WEST STREET 000030 ALLIED BANK EAST AVENUE 000040 FIRST NATIONAL BANK 12 THE AVENUE 000050 GREAT WESTERN BANK BIRMINGHAM * * * E N D O F R E P O R T * * *

MP79 - Bank File Print

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7.12 EARNINGS/DEDUCTIONS PARAMETER FILE PRINT - MP80

This program produces a listing of earnings and deductions and the associated parameters, as set up in MP33 - Earnings/Deductions Param File.



MONTHLY PAYROLL - EARN/DED PARAMETERS PRINT MP80 11/001CO - 01 - TECHNOLOGIES INCORPORATEDBR - 01 - CAPE TOWN PERIOD - 04TYPE [1] 1 - EARNINGS CODES 2 - DEDUCTIONS CODES 3 - BOTH

F9 - PRT OPTIONS, F10 - CO/BR, ESC - EXIT

Level 1

TYPE : [1] Earnings codes.[2] Deductions codes.[3] Both earnings and deduction codes.Accept the default [1] or enter the required code.

Press [Enter] to accept the details.


CO - 01 - TECHNOLOGIES INCORPORATED MONTHLY PAYROLL - EARN/DED PARAMETERS PRINT DATE 98/08/13 @ 15:41 PAGE 1BR - 01 - CAPE TOWN DEDUCTION CODES MP80 11/001 PERIOD - 04 ------------------------------------------------------------------------------------------------------------------------------------ CODE DESCRIPTION DED EMPLOYEE COMPANY TAXABLE % TAXABLE AMT PAYSLIP PAYSLIP IRP5 TYPE CONTRIB % CONTRIB % REF REF (YTD) REF ------------------------------------------------------------------------------------------------------------------------------------ D1 LOAN RC/F 100.00 0.00 0.00 0.00 D2 INSURANCE PREMIUM IP/F 100.00 0.00 0.00 0.00 D1 D9 D3 STAFF LOAN FP/F 100.00 0.00 0.00 0.00 D3 D3 D4 TR/F 100.00 0.00 100.00 0.00 PENS PENSION IP/P 100.00 100.00 0.00 0.00 TAX IP/F 100.00 0.00 100.00 0.00 TAX- TAX REBATES FP/F 100.00 0.00 100.00 0.00 TAXB BONUS TAX IP/F 100.00 0.00 0.00 0.00 UIF UNEMPLOYMENT INS IP/P 0.00 0.00 100.00 0.00

CO - 01 - TECHNOLOGIES INCORPORATED MONTHLY PAYROLL - EARN/DED PARAMETERS PRINT DATE 93/05/06 @ 10:06 PAGE 1 BR - 01 - CAPE TOWN EARNING CODES MP80 11/001 PERIOD - 04 ------------------------------------------------------------------------------------------------------------------------------------ CODE DESCRIPTION TAXABLE % TAXABLE PAYSLIP PAYSLIP IRP5 EARNING VATABLE VAT VEHICLE VEHICLE AMT REF REF (YTD) REF TYPE IND RATE IND VAT % ------------------------------------------------------------------------------------------------------------------------------------ BASS BASIC SALARY 100.00 0.00 4A 1A 1 N 0.0000 N 0.00 BON BONUS 100.00 0.00 4B 1B 2 N 0.0000 N 0.00 CAR CAR ALLOWANCE 100.00 0.00 4J 1C 3 Y 10.0000 Y 40.00 E1 EARNINGS CODE 1 100.00 0.00 4C 2 N 0.0000 N 0.00 ENT ENTERTAINMENT ALLOW. 100.00 0.00 4D 1D 3 Y 10.0000 N 0.00 GRSS GROSS EARNINGS 100.00 0.00 1 N 0.0000 N 0.00 NET NET EARNINGS 100.00 0.00 1 N 0.0000 N 0.00 O/T1 OVERTIME 100.00 0.00 4E 2 N 0.0000 N 0.00 O/T2 OVERTIME RATE 2 100.00 0.00 4E 2 N 0.0000 N 0.00 O/T3 OVERTIME RATE 3 100.00 0.00 4E 2 N 0.0000 N 0.00 SAL SALARY 100.00 0.00 1 N 0.0000 N 0.00 * * * E N D O F R E P O R T * * *

MP80 - Earnings/Deductions Parameter Print

MP - Print JULY 2006 6 - 163

7.13 MONTHLY U.I.F. PRINT - MP81The program prints a monthly report of all Unemployment Insurance fund contributions.



MONTHLY PAYROLL - MONTHLY U.I.F REPORT MP81 11/001CO - 01 - TECHNOLOGIES INCORPORATEDBR - 01 - CAPE TOWN PERIOD - 04

START EMPLOYEE # [ALL ] END EMPL. # [ ]START PAYPOINT [ALL ] END PAYPT [ ]START COST CTR [ALL ] END COST CTR [ ]'LEFT' EMPLOYEES? [Y] (Y/N)ZERO BALANCES? [N] (Y/N)EMPLOYEE DETAIL? [N] (Y/N)

CREATE ASCII FILE (Y/N/R) [Y]‘TEST’ FILE (Y/N) [N]


Level 1


END EMPL. # : 8 digits.The default is ALL employee numbers or enter the starting and ending employee numbers for the required range.


CO - 01 - TECHNOLOGIES INCORPORATED MONTHLY PAYROLL - MONTHLY U.I.F REPORT DATE 98/07/22 @ 13:44 PAGE 1 BR - 01 - CAPE TOWN MP81 11/001 PERIOD - 03 ------------------------------------------------------------------------------------------------------------------------------------ OPTIONS:LFT=Y ZER=N DET=Y EMPLOYEES: ALL PAYPOINTS: ALL COST CENTRE: ALL ------------------------------------------------------------------------------------------------------------------------------------ ----------- MONTH TO DATE ---------- ----------- YEAR TO DATE ----------- REGION NO OF BASIC AMOUNT PAID AMOUNT PAID TOTAL PAID AMOUNT PAID AMOUNT PAID TOTAL PAID CODE CONTRIBUTORS SALARY CONTRIBUTOR COMPANY CONTRIBUTOR COMPANY ------------------------------------------------------------------------------------------------------------------------------------ 1000 MURPHY 1500.00 13.50 13.50 27.00 13.50 13.50 27.00 1750 JENNINGS 2050.00 18.45 18.45 36.90 18.45 18.45 36.90 2000 SMITH 2200.00 19.80 19.80 39.60 19.80 19.80 39.60 2250 MOSTERT 1190.00 10.71 10.71 21.42 10.71 10.71 21.42 2500 RELLING 750.00 6.75 6.75 13.50 6.75 6.75 13.50 2750 DECKER 645.55 5.81 5.81 11.62 5.81 5.81 11.62 3000 DAVIS 1230.00 11.07 11.07 22.14 11.07 11.07 22.14 3250 DELPORT 2405.55 21.65 21.65 43.30 21.65 21.65 43.30 3500 HAMILTON 450.00 4.05 4.05 8.10 4.05 4.05 8.10 3750 JONES 1500.00 13.50 13.50 27.00 13.50 13.50 27.00 4000 VON HERRENBERG 1675.55 15.08 15.08 30.16 15.08 15.08 30.16 4250 DAVIDS 1050.00 9.45 9.45 18.90 9.45 9.45 18.90 4500 LUBBE 675.55 6.08 6.08 12.16 6.08 6.08 12.16 4750 ALSTON 435.55 3.92 3.92 7.84 3.92 3.92 7.84 5000 GLENISTER 1800.00 16.20 16.20 32.40 16.20 16.20 32.40 5250 BRUCE 1200.00 10.80 10.80 21.60 10.80 10.80 21.60 5500 LLOYD 1600.00 14.40 14.40 28.80 14.40 14.40 28.80 5750 BROWN 1675.55 15.08 15.08 30.16 15.08 15.08 30.16 6000 MCCARTHY 647.77 5.83 5.83 11.66 5.83 5.83 11.66 8000 BARNARD 800.00 7.20 7.20 14.40 7.20 7.20 14.40 9500 SUMMERS 1345.55 12.11 12.11 24.22 12.11 12.11 24.22 9998 ADAMS 2560.00 23.04 23.04 46.08 23.04 23.04 46.08 9999 CROWTHER 400.00 3.60 3.60 7.20 3.60 3.60 7.20 ------ ----------- ------------------------------------ ------------------------------------ 30 37929.94 341.37 341.37 682.74 341.37 341.37 682.74 ------ ----------- ------------------------------------ ------------------------------------

* * * E N D O F R E P O R T * * *

MP81 - Monthly U.I.F. Report

MP - Print JULY 2006 6 - 165






ZERO BALANCES? : Y/NEnter [Y] to print employees with zero balances.

EMPLOYEE DETAIL? : Y/NEnter [Y] to print full employee details.

CREATE ASCII FILE (Y/N/R)? : Y/N/RY – This will create the file using the next numberN – This will not create the fileR – This creates the file but using the previous number.

‘TEST’ FILE (Y/N) : Y/NY - A test file is created not using a new number, and putting ‘TEST’ in the file.N – the normal file will be created with ‘LIVE’ in the file.

Press [F3] to accept the details, [F10] to select another Company/Branch or [Esc] to exit the program.


7.14 EMPLOYEE EARNINGS / DEDUCTIONS - MP82This program produces a listing of earnings and deductions and the associated parameters, as set up in MP33 - Earnings/Deductions Param File.



MONTHLY PAYROLL - EMPLOYEE EARNINGS/DEDUCTIONS MP82 11/001CO - 01 - TECHNOLOGIES INCORPORATEDBR - 01 - CAPE TOWN PERIOD - 01 START EMPLOYEE # [ALL ] LAST EMP # [ ] START PAYPOINT [ALL ] END PAYPT [ ] START COST CTR [ALL ] END COST CTR [ ] START CODE [ALL ] END CODE [ ] TYPE [2] 0 - EARNINGS 1 - DEDUCTIONS 2 - BOTH 'LEFT' EMPLOYEES? [Y] F3 - ACCEPT DETAILS, F9 - PRT OPTS, F10 - CO/BR, ESC - EXIT

Level 1

START CODE : 4 characters.

LAST CODE : 4 characters.Earnings/deduction code range. The default is ALL earnings/deduction codes or enter the starting and ending code range.


END EMP. # : 8 digitsThe default is ALL employee numbers or enter the starting and ending employee numbers for the required range.

MP - Print JULY 2006 6 - 167





TYPE : [0] Earnings.[1] Deductions.[2] Both.

'LEFT' EMPLOYEES? : Y/NEnter [Y] to include employees that have left the company or accept the default [N] not to print 'left' employees.



CO - 01 - TECHNOLOGIES INCORPORATED MONTHLY PAYROLL - EMPLOYEE EARNINGS/DEDUCTIONS DATE 07/03/2000 @ 13:29 PAGE 1BR - 01 - CAPE TOWN #000011 MP82 11/001 PERIOD - 01------------------------------------------------------------------------------------------------------------------------------------EMPS: ALL - PAYPS: ALL - COST CNTRS: ALL - CODES: ALL - TYP: 2 LEFT: Y------------------------------------------------------------------------------------------------------------------------------------ CODE DESCRIPTION TAXABLE TAXABLE PAYSLIP PAYSLIP IRP5 TYPE VAT VAT VEHICLE VEHICLE EMPLOYEE COMPANY % AMT REF REF(YTD) REF IND RATE IND VAT % CONTRIB % CONTRIB %------------------------------------------------------------------------------------------------------------------------------------1000 A I B MURPHY BASS BASIC SALARY 100.00 0.00 4A 3601 1 N 0.0000 N 0.00 BON BONUS 100.00 0.00 4B 3605 2 N 0.0000 N 0.00 CAR CAR ALLOWANCE 100.00 0.00 4J 3701 3 Y 14.0000 Y 12.00 COMM COMMISSION 100.00 0.00 3606 1 N 0.0000 N 0.00 GRSS GROSS EARNINGS 100.00 0.00 1 N 0.0000 N 0.00 NET NET EARNINGS 100.00 0.00 3601 1 N 0.0000 N 0.00 O/T1 OVERTIME 100.00 0.00 4E 3607 2 N 0.0000 N 0.00 O/T2 OVERTIME RATE 2 100.00 0.00 4E 3607 2 N 0.0000 N 0.00 O/T3 OVERTIME RATE 3 100.00 0.00 4E 3607 2 N 0.0000 N 0.00 D1 LOAN 0.00 0.00 6H 3807 RC/F 100.00 0.00 MAID MEDICAL AID 100.00 0.00 6B 4005 IP/P 33.30 66.70 PENS PENSION 0.00 0.00 6E 4001 IP/P 100.00 100.00 TAX PAYE/SITE 100.00 0.00 6A 4102 IP/F 100.00 0.00 TAX- TAX REBATES 100.00 0.00 6A 4101 FP/F 100.00 0.00 TAXL TRANSITION LEVY 100.00 0.00 4102 LV/F 3.33 0.00 UIF UIF 100.00 0.00 6D IP/P 0.90 0.901100 B NIEMAND GRSS GROSS EARNINGS 100.00 0.00 1 N 0.0000 N 0.00 NET NET EARNINGS 100.00 0.00 3601 1 N 0.0000 N 0.00 O/T1 OVERTIME 100.00 0.00 4E 3607 2 N 0.0000 N 0.00 O/T2 OVERTIME RATE 2 100.00 0.00 4E 3607 2 N 0.0000 N 0.00 O/T3 OVERTIME RATE 3 100.00 0.00 4E 3607 2 N 0.0000 N 0.00 TAX PAYE/SITE 100.00 0.00 6A 4102 IP/F 100.00 0.00 TAX- TAX REBATES 100.00 0.00 6A 4101 FP/F 100.00 0.001250 J I GARRET BASS BASIC SALARY 100.00 0.00 4A 3601 1 N 0.0000 N 0.00 GRSS GROSS EARNINGS 100.00 0.00 1 N 0.0000 N 0.00 NET NET EARNINGS 100.00 0.00 3601 1 N 0.0000 N 0.00 O/T1 OVERTIME 100.00 0.00 4E 3607 2 N 0.0000 N 0.00 O/T2 OVERTIME RATE 2 100.00 0.00 4E 3607 2 N 0.0000 N 0.00 O/T3 OVERTIME RATE 3 100.00 0.00 4E 3607 2 N 0.0000 N 0.00 MAID MEDICAL AID 100.00 0.00 6B 4005 IP/P 33.30 66.70 PENS PENSION 0.00 0.00 6E 4001 IP/P 100.00 100.00 TAX PAYE/SITE 100.00 0.00 6A 4102 IP/F 100.00 0.00 TAX- TAX REBATES 100.00 0.00 6A 4101 FP/F 100.00 0.00 UIF UIF 100.00 0.00 6D IP/P 0.90 0.901500 J OTTO BASS BASIC SALARY 100.00 0.00 4A 3601 1 N 0.0000 N 0.00 GRSS GROSS EARNINGS 100.00 0.00 1 N 0.0000 N 0.00 NET NET EARNINGS 100.00 0.00 3601 1 N 0.0000 N 0.00 O/T1 OVERTIME 100.00 0.00 4E 3607 2 N 0.0000 N 0.00 O/T2 OVERTIME RATE 2 100.00 0.00 4E 3607 2 N 0.0000 N 0.00 O/T3 OVERTIME RATE 3 100.00 0.00 4E 3607 2 N 0.0000 N 0.00 MAID MEDICAL AID 100.00 0.00 6B 4005 IP/P 33.30 66.70 PENS PENSION 0.00 0.00 6E 4001 IP/P 100.00 100.00 TAX PAYE/SITE 100.00 0.00 6A 4102 IP/F 100.00 0.00 TAX- TAX REBATES 100.00 0.00 6A 4101 FP/F 100.00 0.00 TAXL TRANSITION LEVY 100.00 0.00 4102 LV/F 3.33 0.00 UIF UIF 100.00 0.00 6D IP/P 0.90 0.901750 G A JENNINGS (LEFT) BASS BASIC SALARY 100.00 0.00 4A 3601 1 N 0.0000 N 0.00 GRSS GROSS EARNINGS 100.00 0.00 1 N 0.0000 N 0.00 NET NET EARNINGS 100.00 0.00 3601 1 N 0.0000 N 0.00 O/T1 OVERTIME 100.00 0.00 4E 3607 2 N 0.0000 N 0.009998 G E ADAMS BASS BASIC SALARY 100.00 0.00 4A 3601 1 N 0.0000 N 0.00 GRSS GROSS EARNINGS 100.00 0.00 1 N 0.0000 N 0.00 NET NET EARNINGS 100.00 0.00 3601 1 N 0.0000 N 0.00 O/T1 OVERTIME 100.00 0.00 4E 3607 2 N 0.0000 N 0.00 O/T2 OVERTIME RATE 2 100.00 0.00 4E 3607 2 N 0.0000 N 0.00 O/T3 OVERTIME RATE 3 100.00 0.00 4E 3607 2 N 0.0000 N 0.00 TAX PAYE/SITE 100.00 0.00 6A 4102 IP/F 100.00 0.00 TAX- TAX REBATES 100.00 0.00 6A 4101 FP/F 100.00 0.00 TAXL TRANSITION LEVY 100.00 0.00 4102 LV/F 3.33 0.00

* * * E N D O F R E P O R T * * *

MP - Print JULY 2006 6 - 169

7.15 VAT SUMMARY REPORT - MP86This program produces a monthly report summarising the VAT payable by the company, per employee and fringe benefit, showing Current month, Tax Year-to-date and Company Year-to-date figures.

NOTE It is imperative to print this with all other monthly reports, i.e. BEFORE running program MP18 - Employee File Update.



MONTHLY PAYROLL - VAT SUMMARY REPORT MP86 11/002CO - 01 - TECHNOLOGIES INCORPORATEDBR - 01 - CAPE TOWN PERIOD - 03

START EMPLOYEE # [ALL ] LAST EMP # [ ]

DETAILS OK? (Y/N) [Y]


Level 1



Accept the details to print the report.


CO - 01 - TECHNOLOGIES INCORPORATED MONTHLY PAYROLL - VAT SUMMARY REPORT DATE 98/05/06 @ 10:05 PAGE 1BR - 01 - CAPE TOWN MP86 11/002 PERIOD - 04------------------------------------------------------------------------------------------------------------------------------------OPTIONS : EMPLOYEES: ALL YTD+CURRENT TTD+CURRENT ------------------------------------------------------------------------------------------------------------------------------------ EMPLOYEE # NAME <-------------------------- VAT ---------------------------> PERIOD-TO-DATE YEAR-TO-DATE TOTAL-TO-DATE ------------------------------------------------------------------------------------------------------------------------------------ 1000 MURPHY 731.82 1463.64 731.82 1250 GARRET 1463.64 2927.28 1463.64 1500 OTTO 2195.46 4390.92 2195.46 1750 JENNINGS 2927.27 5854.54 2927.27 ----------- ------------- ------------- TOTALS 7318.19 14636.38 7318.19 ----------- ------------- ------------- * * * E N D O F R E P O R T * * *

MP86 - VAT Summary Report

MP - Print JULY 2006 6 - 171

7.16 VAT DETAIL REPORT - MP87This program produces a monthly report which details the VAT payable by the company, per employee and fringe benefit.

NOTE It is imperative to print this with all other monthly reports, i.e. BEFORE running program MP18 - Employee File Update.



MONTHLY PAYROLL - VAT DETAIL REPORT MP87 11/002CO - 01 - TECHNOLOGIES INCORPORATEDBR - 01 - CAPE TOWN PERIOD - 03

START EMPLOYEE # [ALL ] LAST EMP # [ ]

DETAILS OK? (Y/N) [Y]


Level 1



Accept the details to print the report.


CO - 01 - TECHNOLOGIES INCORPORATED MONTHLY PAYROLL - VAT DETAIL REPORT DATE 98/05/06 @ 10:05 PAGE 1 BR - 01 - CAPE TOWN MP87 11/002 PERIOD - 04 ------------------------------------------------------------------------------------------------------------------------------------ OPTIONS : EMPLOYEES: ALL ------------------------------------------------------------------------------------------------------------------------------------ EMPLOYEE # NAME CODE DESCRIPTION VAT VEHICLE DETERMINED VAT BALANCE RATE VAT % VALUE EXCL ------------------------------------------------------------------------------------------------------------------------------------ 1000 MURPHY CAR CAR ALLOWANCE 10.0000 40.00 19272.73 727.27 20000.00 1000 MURPHY ENT ENTERTAINMENT ALLOW. 10.0000 45.45 4.55 20050.00 ------------- ----------- ------------- TOTALS 19318.18 731.82 20050.00 ------------- ----------- ------------- 1250 GARRET CAR CAR ALLOWANCE 10.0000 40.00 38545.45 1454.55 40000.00 1250 GARRET ENT ENTERTAINMENT ALLOW. 10.0000 90.91 9.09 40100.00 ------------- ----------- ------------- TOTALS 38636.36 1463.64 40100.00 ------------- ----------- ------------- 1500 OTTO CAR CAR ALLOWANCE 10.0000 40.00 57818.18 2181.82 60000.00 1500 OTTO ENT ENTERTAINMENT ALLOW. 10.0000 136.36 13.64 60150.00 ------------- ----------- ------------- TOTALS 57954.54 2195.46 60150.00 ------------- ----------- ------------- 1750 JENNINGS CAR CAR ALLOWANCE 10.0000 40.00 77090.91 2909.09 80000.00 1750 JENNINGS ENT ENTERTAINMENT ALLOW. 10.0000 181.82 18.18 80200.00 ------------- ----------- ------------- TOTALS 77272.73 2927.27 80200.00 ------------- ----------- ------------- CODE TOTALS CAR CAR ALLOWANCE 192727.27 7272.73 200000.00 ENT ENTERTAINMENT ALLOW. 454.54 45.46 500.00 ------------- ----------- ------------- GRAND TOTALS 193181.81 7318.19 200500.00 ------------- ----------- ------------- * * * E N D O F R E P O R T * * *

MP87 - VAT Detail Report

MP - Print JULY 2006 6 - 173

APPENDIX A

A1. USER DEFINED FORMSYou may design your own forms for use in the Monthly Payroll System. They are set up in program SU35 - Customised Form Maintenance.

All fields which could possibly be printed on the forms are presented to you on the screen with a line and column position to be entered. All the fields are optional and each user may decide which ones to use.

Each form requires General Data, Header, Start and End of Body details to be defined.

Form type MP - PAYSLIP and form type CQ - CHEQUES are described in the following pages.

Please refer to the Systems Utilities manual program SU35 - Customised Form Maintenance for more details regarding fonts and currency formatting.

Appendix 174

A1.1 DEFINITION OF FORM TYPE MPYou must decide which of the available details you wish to print on your Employee Payslips, which are produced by program MP76 - Employee Payslip Print.You will define these forms in program SU35 - Customised Form Maintenance. Refer to the System Utilities User Guide for general information.

It is advisable to print and file a copy of each form created. This will prove useful if for any reason the forms have to be recreated.

When you have selected form type MP the first set up screen is displayed.

Appendix - 175

GENERAL DATA PAYSLIP

This section defines the dimensions of the form. The system will ensure that details for the various sections do not fall outside the parameters defined here.

SYSTEM UTILITIES - CUSTOMISED FORM MAINTENANCE SU35 11/004GENERAL DATA - PAYSLIPDESCRIPTION [MONTHLY PAYSLIP ]FORM LENGTH (Lines): [030]FORM WIDTH (Columns): [350]START OF BODY: [000]END OF BODY: [000]NO OF FORMS: [1]SUMMARY: HEADER: Line 001 to - BODY: Line - to - TRAILER: Line - to 030IS THE ABOVE INFORMATION CORRECT? (Y/N) [Y]F1 - NEXT, F3 - ACCEPT, F8 - DELETE, F9 - PRINT, F10 - NEXT FORM, ESC - EXIT

DESCRIPTION : 20 charactersEnter a form description to identify this document.

FORM LENGTH (Lines) : 3 digits

Enter the total number of lines that can be printed on one page of your stationery. For instance enter 66 if your form is 11 inches long and your printer is set to print 6 lines to the inch.

FORM WIDTH (Columns) : 3 digits

Enter the number of columns across your form. For instance 120 columns for a 12 inch form printing 10 characters to the inch.

START OF BODY : 3 digitsPayslips do not have a Header, a Body and a Trailer, so leave these as zero.

END OF BODY : 3 digitsAs above.

Appendix 176

NO OF FORMS : 1 digitYou may print two payslips for different employees alongside each other. In this case you must enter '2' in this field.

The following summary information is calculated by the system. Ensure that it is accurate and press [Enter] or [F1] to proceed to the next level.

HEADER : Line 001 to 009

BODY : Line 010 to 055

TRAILER : Line 056 to 060

Appendix - 177

HEADER DETAILS

Header detail screens will be presented until all header information has been specified. Only then will the detail screens be presented.

In each case below, we give you the maximum length of the field to be printed. We display this immediately after the prompt.

You will notice that there are two fields next to each numeric field, namely DGT and DEC, depicted for instance as [07][02]. The first figure represents the size of the whole number and the second the size of its decimal. These indicate the default field size the program will use when printing the forms. You may change these if you wish. Remember that if you specify the size as 7.2, this field will use 11 characters when it is printed as it includes a decimal and a sign.

The DGT field is also used on alpha fields where you wish to print less than the maximum number of characters of a field. The default is zero (0) which indicates the maximum should be printed, if you wish to print fewer characters, enter the number in his field.Where you do not have enough space on your stationery for the total size of the field, decrease this to the maximum you will hold on file.

Appendix 178

HEADER 1 - PAYSLIP

SYSTEM UTILITIES - CUSTOMISED FORM MAINTENANCE SU35 11/004HEADER 1 - PAYSLIP LINE COLMN DGT/DECTAX PERIOD [ ] [ ]COMPANY NUMBER [ ] [ ] NAME [001] [001] ADDRESS (#1) [ ] [ ] ADDRESS (#2) [ ] [ ] ADDRESS (#3) [ ] [ ] POST CODE [ ] [ ] REGISTRATION # [001] [030] TAX REGISTRATION # [ ] [ ]COST CENTRE [003] [030]PAY POINT [ ] [ ]TAX OFFICE [003] [050]TAX YEAR - FROM [ ] [ ] TO [ ] [ ]PAYSLIP # [001] [045]DATE [001] [070]IS THE ABOVE INFORMATION CORRECT? (Y/N) [Y]F1-NEXT, F2-PREVIOUS, F3-SAVE, F8-DELETE, F9-PRINT, F10-NEXT FORM, ESC-EXIT

TAX PERIOD : 2 digitsThis is the current period of the tax year, and will be anything from 1 to 12 depending what is currently in the system parameter record as displayed in program MP00 - System Record Maintenance.

COMPANY DETAILS

The following details are in respect of the Company paying the employees.

COMPANY NUMBER : 2 digitsThe company for which payslips are being printed.

NAME : 30 charactersThe name of the company associated with the number above.

ADDRESS (#1) TO (#3) : 25 charactersThree fields which are read from the information entered in program SU30 - Installation Management option 2.

POST CODE : 15 characters.This is read from the information entered in program SU30 - Installation Management option 2.

Appendix - 179

REGISTRATION # : 20 charactersThis is read from the information entered in program SU30 - Installation Management option 2.

TAX REGISTRATION # : 20 characters.This is read from the first tax registration number entered in program SU30 - Installation Management option 2.

EMPLOYEE INFORMATION

We obtain the following information from the Employee masterfile.

COST CENTRE : 8 characters

PAYPOINT : 8 characters

TAX OFFICE : 16 characters

TAX YEAR - FROM - TO : DD/MM/CCYYTwo date fields required for IRP 5 printing obtained from the MP00 - System Record Maintenance, year-end date.

PAYSLIP # : 4 charactersThis is a consecutive number generated by the program as payslips are printed. It always starts at 1 for each run and is incremented by 1 as MP76 - Employee Payslip Print, is being processed.

DATE : DD/MM/CCYYThe date entered when printing the forms. Ensure that this is the same as the date the Payroll programs were run.

Appendix 180

HEADER 2 - PAYSLIP

SYSTEM UTILITIES - CUSTOMISED FORM MAINTENANCE SU35 11/004HEADER 2 - PAYSLIP LINE COLMN DGT/DECEMPLOYEE # [003] [001]IDENTITY # [005] [001]IRP5 # [003] [065]PAYE # [ ] [ ]SEX [005] [050]MARITAL STATUS [005] [060]# OF CHILDREN [005] [070]DATE OF BIRTH [ ] [ ]PERIOD OF SERVICE - FROM [007] [030] - TO [ ] [ ]OCCUPATION [005] [030]SPOUSE’S FIRST NAME [ ] [ ]SURNAME [007] [001]INITIALS [007] [020]ADDRESS (#1) [ ] [ ]ADDRESS (#2) [ ] [ ]ADDRESS (#3) [ ] [ ]POST CODE [ ] [ ]IS THE ABOVE INFORMATION CORRECT? (Y/N) [Y]F1-NEXT, F2-PREVIOUS, F3-SAVE, F8-DELETE, F9-PRINT, F10-NEXT FORM, ESC-EXIT

The following information still pertains to individual employee details and is read from the masterfile records.

EMPLOYEE # : 8 characters

IDENTITY # : 13 characters

IRP5 # : 8 digits (NO LONGER USED)

PAYE # : 12 characters

SEX : 1 character

MARITAL STATUS : 1 character

# OF CHILDREN : 2 digits

DATE OF BIRTH : DD/MM/CCYY

Appendix - 181

PERIOD OF SERVICE - FROM - TO : DD/MM/CCYY

This is the year-start date and year-end date from the MP00 - System Record Maintenance record, except where an employee started or left during the current year in which case the appropriate dates will be read from the masterfile. In this case it will be the start date and date left on the MP30 - Masterfile Maintenance, record.

OCCUPATION : 4 characters

SPOUSE’S FIRST NAME : 20 characters

SURNAME : 20 characters

INITIALS : 5 characters

ADDRESS (#1) : 25 characters

ADDRESS (#2) TO (#3) : 20 characters

POST CODE : 8 characters

Appendix 182

HEADER 3 - PAYSLIP

The references below relate to those entered on earnings parameters in program MP33 - Earnings/Deductions Param File.

SYSTEM UTILITIES - CUSTOMISED FORM MAINTENANCE SU35 11/004HEADER 3 - PAYSLIPPAYSLIP REF - EARNINGS LINE COLMN DGT/DEC3A NORMAL HOURS [ ] [ ] [ ][ ]3B OVERTIME HOURS [ ] [ ] [ ][ ]3C [ ] [ ] [ ][ ]3D [ ] [ ] [ ][ ]3E [ ] [ ] [ ][ ]3F [ ] [ ] [ ][ ]3G [ ] [ ] [ ][ ]3H [ ] [ ] [ ][ ]3I [ ] [ ] [ ][ ]3J OVERTIME HOURS (1) [ ] [ ] [ ][ ]3K OVERTIME HOURS (2) [ ] [ ] [ ][ ]3L OVERTIME HOURS (3) [ ] [ ] [ ][ ]SURNAME (2ND) [ ] [ ]EMPLOYEE # (2ND) [ ] [ ]FIRST NAMES [ ] [ ]IS THE ABOVE INFORMATION CORRECT? (Y/N) [Y]F1-NEXT, F2-PREVIOUS, F3-SAVE, F8-DELETE, F9-PRINT, F10-NEXT FORM, ESC-EXIT

As you can see references 3A, 3B, 3J, 3K and 3L are reserved for specific purposes. 3B is the total of 3J, 3K and 3L.

Each of the fields are 7.2 digits in size.

SURNAME (2ND) : 20 charactersUse this field if you wish to print the surname in more than one place on the payslip.

EMPLOYEE # (2ND) : 8 charactersUse this field if you want to print the employee number in more than one place on the payslip.

FIRST NAMES : 25 characters

Appendix - 183

HEADER 4 AND 5 - PAYSLIP

SYSTEM UTILITIES - CUSTOMISED FORM MAINTENANCE SU35 11/004HEADER 4 - PAYSLIPPAYSLIP REF - EARNINGS LINE COLMN DGT/DEC4A CODE [009] [001] AMOUNT [009] [028] [07][2]4B CODE [010] [001] AMOUNT [010] [028] [07][2]4C CODE [011] [001] AMOUNT [011] [028] [07][2]4D CODE [012] [001] AMOUNT [012] [028] [07][2]4E CODE [013] [001] AMOUNT [013] [028] [07][2]4F CODE [014] [001] AMOUNT [014] [028] [07][2]

IS THE ABOVE INFORMATION CORRECT? (Y/N) [Y]F1-NEXT, F2-PREVIOUS, F3-SAVE, F8-DELETE, F9-PRINT, F10-NEXT FORM, ESC-EXIT

These references (4A to 4K) also relate to earnings and their set-ups as defined in program MP33 - Earnings/Deductions Param File. In all cases the 'CODE' is 4 characters, and the 'AMOUNT' is 7.2 digits.

Appendix 184

SYSTEM UTILITIES - CUSTOMISED FORM MAINTENANCE SU35 11/004HEADER 5 - PAYSLIPPAYSLIP REF - EARNINGS LINE COLMN DGT/DEC4G CODE [015] [001] AMOUNT [015] [028] [07][2]4H CODE [016] [001] AMOUNT [016] [028] [07][2]4I CODE [017] [001] AMOUNT [017] [028] [07][2]4J CODE [018] [001] AMOUNT [018] [028] [07][2]4K CODE [000] [000] AMOUNT [000] [000] [07][2]ADJUSTMENTS DUE TO ROUNDING: CURRENT [ ][ ] [ ] [ ] [ ][ ] PREVIOUS [ ][ ] [ ] [ ] [ ][ ]ADJUSTED NET AFTER ROUNDING [ ][ ] [ ] [ ] [ ][ ]IS THE ABOVE INFORMATION CORRECT? (Y/N) [Y]F1-NEXT, F2-PREVIOUS, F3-SAVE, F8-DELETE, F9-PRINT, F10-NEXT FORM, ESC-EXIT

ADJUSTMENTS DUE TO ROUNDINGIf you specified in MP00 - System record Maintenance that you wish to round up the coinage, you may print the following values.

CURRENT : 7.2 digitsThis is the amount used to round up for the current period.

PREVIOUS : 7.2. digitsThis is the amount used to round up for the previous period. This value is always taken into account when calculating the current period round up.

ADJUSTED NET AFTER ROUNDING : 7.2 digits

This represents the actual value of the current payment after rounding.

HEADER 6, 7 8 AND 9 - PAYSLIP

These references (5A to 5K and 6A to 6K) relate to deductions and their set-ups as defined in program MP33 - Earnings/Deductions Param File. References 5A to 5A will print only values, whereas references 6A to 6K will print a deduction code and its value. In all cases the 'CODE' is 4 characters, and the 'AMOUNT' is 7.2 digits.

TOTAL DEDUCTIONS : 7.2 digitsThis is the monetary value of all the 5 and 6 type deductions printed.

Appendix - 185

TRAILER 1 AND 2 - PAYSLIP

The following references (7A to 7L and 8A to 8K) refer to Year-to-date information which is also specified in program MP33 - Earnings/Deductions Param File. They pertain to both earnings and deductions.

7A is reserved for 'TAXABLE AMOUNT' which is 7.2 digits in size.

8J and 8K are reserved for 'STANDARD HOURS PER MONTH' and 'BASIC EARNINGS' which are read from the employee masterfile.

PENSION # : 12 charactersThis is read from the employee masterfile.

MEDICAL AID # : 12 charactersThis is read from the employee masterfile.

SITE TAX PAID TO DATE : 7.2 digitsThis is read from the MP33 - Earnings/Deductions Param File, 'TAX-' code from the top amount field.

Appendix 186

TRAILER 3 - PAYSLIP

All the references on this screen (1A to 1D, 2A to 2E and 3A to 3F), refer to values relating to IRP5 and IT3A information as set up in MP33 - Earnings/Deductions Param File. Either 'T' (Taxable year-to-date) or 'Y' (year-to-date) will print in this position depending on the entry made on the earnings code in MP33. THIS IS NO LONGER USED.

TITLE DETAILS

There are numerous screens providing up to 999 titles of 30 characters each. These may be used to make your document more readable. For instance if you have no 'PAYSLIP NUMBER' pre-printed on your payslip stationery, you may use the titles to print this. Or if legislation requires that you must always print your own VAT Registration number on all documents, you may use this facility rather than go to the expense of having your stationery re- or over-printed.

Appendix - 187

A1.2 DEFINITION OF FORM TYPE CQYou must decide which of the available details you wish to print on your cheque stationery. Cheques are produced by program MP16 - Cheque File Creation and Print.You will define this form in program SU35 - Customised Form Maintenance. Refer to the System Utilities User Guide for general information.

It is advisable to print and file a copy of each form created. This will prove useful if for any reason the forms have to be recreated.

When you have selected form type CQ the first set up screen is displayed.

Appendix 188

GENERAL DATA - CHEQUE PRINT

This section defines the dimensions of the form. The system will ensure that details for the various sections do not fall outside the parameters defined here.

SYSTEM UTILITIES - CUSTOMISED FORM MAINTENANCE SU35 11/004GENERAL DATA - CHEQUE PRINTDESCRIPTION [CHEQUE PRINT ]FORM LENGTH (Lines): [030]FORM WIDTH (Columns): [132]START OF BODY: [030]END OF BODY: [030]

SUMMARY: HEADER: Line 001 to 029 BODY: Line 030 to 030 TRAILER: Line - to -IS THE ABOVE INFORMATION CORRECT? (Y/N) [Y]F1 - NEXT, F3 - ACCEPT, F8 - DELETE, F9 - PRINT, F10 - NEXT FORM, ESC - EXIT

DESCRIPTION : 20 charactersEnter a form description to identify this document.

FORM LENGTH (Lines) : 3 digits

Enter the total number of lines that can be printed on one page of your stationery. For instance enter 66 if your form is 11 inches long and your printer is set to print 6 lines to the inch.

FORM WIDTH (Columns) : 3 digits

Enter the number of columns across your form. For instance 120 columns for a 12 inch form printing 10 characters to the inch.

START OF BODY : 3 digitsCheques do not have a Header, a Body and a Trailer, so leave these as zero.

END OF BODY : 3 digitsCheques do not have a Header, a Body and a Trailer, so leave these as zero.

Appendix - 189

The following summary information is calculated by the system. Ensure that it is accurate and press [Enter] or [F1] to proceed to the next level.

HEADER : Line 999 to 999

BODY : Line 999 to 999

TRAILER : Line 999 to 999

HEADER DETAILS

Header detail screens will be presented until all header information has been specified. Only then will the title screens be presented.

In each case below, we give you the maximum length of the field to be printed. We display this immediately after the prompt.

You will notice that there are two fields next to each numeric field, namely DGT and DEC, depicted for instance as [07][02]. The first figure represents the size of the whole number and the second the size of its decimal. These indicate the default field size the program will use when printing the forms. You may change these if you wish. Remember that if you specify the size as 7.2, this field will use 11 characters when it is printed as it includes a decimal and a sign.

The DGT field is also used on alpha fields where you wish to print less than the maximum number of characters of a field. The default is zero (0) which indicates the maximum should be printed, if you wish to print fewer characters, enter the number in his field.Where you do not have enough space on your stationery for the total size of the field, decrease this to the maximum you will hold on file.

Appendix 190

HEADER 1 - CHEQUE PRINT

SYSTEM UTILITIES - CUSTOMISED FORM MAINTENANCE SU35 11/001HEADER 1 - CHEQUE PRINT FONT LINE COLMN DGT/DEC LINE COLMN CHEQUE NUMBER [ ] [005] [001]CHEQUE DATE [ ] [005] [010]PAY TO : PAYEE INITIALS [ ] [007] [010] PAYEE SURNAME [ ] [007] [017] CHEQUE AMOUNT [ ] [012] [122] [07][2]AMOUNT IN WORDS:-2ND COL - OVERFLOW LINE(WORDS IN BLOCKS) 100 MILLIONS [ ] [ ] [ ] 10 MILLIONS [ ] [ ] [ ] [ ] [ ] 1 MILLIONS [ ] [012] [001] [ ] [ ] 100 THOUSANDS [ ] [012] [015] [ ] [ ] 10 THOUSANDS [ ] [012] [030] [ ] [ ] 1 THOUSANDS [ ] [012] [045] [ ] [ ] HUNDREDS [ ] [012] [060] [ ] [ ] TENS [ ] [012] [075] [ ] [ ] ONES [ ] [012] [090] [ ] [ ] CENTS (NUMERIC) [ ] [012] [105]IS THE ABOVE INFORMATION CORRECT? (Y/N) [Y]F1-NEXT, F2-PREVIOUS, F3-SAVE, F8-DELETE, F9-PRINT, F10-NEXT FORM, ESC-EXIT

CHEQUE NUMBER : 6 digitsThis is the number generated by the system and written away with the payment record.

CHEQUE DATE : DD/MM/CCYYThis is the date the payroll programs were run.

PAY TO

PAYEE INITIALS : 5 charactersThis is read from the Employee masterfile.

PAYEE SURNAME : 20 characters.This is read from the employee masterfile.

CHEQUE AMOUNT : 8.2 digitsThis is the total value of the cheque expressed as a numeric value. Any unused positions are filled with the '*' symbol.

Appendix - 191

AMOUNT IN WORDS:-2ND COL - OVERFLOW LINEThe left hand columns indicate the positions for the amount in words.

This right hand columns should be completed with care. They are used where you have cheque stationery that makes provision for one position less than your cheques may be. For instance, if your stationery allows you to print the amount in words up to 1 million, the maximum amount you can print will be 9,999,999.99. On the rare occasion you may wish to print a cheque which goes into the ten millions. For instance, 23,908,600.15. In this case, you should enter a position here which corresponds to that entered on Trailer 1, but one line higher. Where the program normally only prints the words between one and ten, it will now print double digits in your final column. Where the amount is greater than 'nineteen' it will be split into two lines. It would for instance print the amount above as follows.

Millions 100 Thousands

10 Thousands

Thousands Hundreds Tens Units Cents Total

*TWENTY**

*THREE***

*NINE** *ZERO** *EIGHT** *SIX** *ZERO** *ZERO** 15 23,908,600.15

All words are preceded by an asterisk '*' and followed by as many as required to completely fill the field. This is to make it difficult for unauthorised changes to be made and enhances the security aspect of the system.

Please note that the program can only cope with one digit of overflow. If there are any more you will get unpredictable results.

100 MILLIONS : 10 charactersThis is the 'hundred millions' value of the cheque expressed in words.

10 MILLIONS : 10 charactersThis is the 'ten millions' value of the cheque expressed in words.

1 MILLIONS : 10 charactersThis is the 'millions' value of the cheque expressed in words.

100 THOUSANDS : 10 charactersThis is the 'hundred thousands' value of the cheque expressed in words.

10 THOUSANDS : 10 charactersThis is the 'ten thousands' value of the cheque expressed in words.

Appendix 192

1 THOUSANDS : 10 charactersThis is the 'thousands' value of the cheque expressed in words.

HUNDREDS : 10 charactersThis is the 'hundreds' value of the cheque expressed in words.

TENS : 10 charactersThis is the 'tens' value of the cheque expressed in words.

UNITS : 10 charactersThis is the 'ones' value of the cheque expressed in words.

CENTS : 2 digitsThis is the 'cents' value of the cheque expressed in numerics.

Appendix - 193

HEADER 2 - CHEQUE PRINT

SYSTEM UTILITIES - CUSTOMISED FORM MAINTENANCE SU35 11/102 HEADER 2 - CHEQUE PRINT LINE COLMN DGT/DEC LINE COLMN WHOLE AMOUNT IN WORDS (INCL CENTS) 1ST 80 CHARACTERS [ ] [ ] 2ND 80 CHARACTERS [ ] [ ] 3RD 80 CHARACTERS [ ] [ ] PAYEE ADDRESS: LINE 1 [008] [010] LINE 2 [009] [010] LINE 3 [010] [010] POSTAL CODE [011] [010] IS THE ABOVE INFORMATION CORRECT? (Y/N) [Y] F1-NEXT, F2-PREVIOUS, F3-SAVE, F8-DELETE, F9-PRINT, F10-NEXT FORM, ESC-EXIT

WHOLE AMOUNT IN WORDS (INCL CENTS)

The following three eighty character fields allow you to specify where the amount in words must print in the case where your cheque stationery does not provide for columns as described on the previous pages.

1ST 80 CHARACTERS :

2ND 80 CHARACTERS :

3RD 80 CHARACTERS :

The fields below are not used by program MP16 - Cheque File Creation And Print

PAYEE ADDRESS: LINE 1 : 25 charactersThe first line of the address

LINE 2 : 25 charactersThe second line of the address

LINE 3 : 25 charactersThe third line of the address

POSTAL CODE : 15 charactersThe postal code

Appendix 194

TITLE DETAILS

There are numerous screens providing up to 999 titles of 30 characters each. These may be used to make your document more readable. For instance if legislation requires that you must always print your own VAT Registration number on all documents, you may use this facility rather than go to the expense of having your stationery re- or over-printed.

SYSTEM UTILITIES - CUSTOMISED FORM MAINTENANCE SU35 11/002 TITLES 1 - CHEQUE PRINT FONT LINE COLMN LINE COLMN 1 [ ] [ ] [ ] [ ]2 [ ] [ ] [ ] [ ]3 [ ] [ ] [ ] [ ]4 [ ] [ ] [ ] [ ]5 [ ] [ ] [ ] [ ]6 [ ] [ ] [ ] [ ]7 [ ] [ ] [ ] [ ]8 [ ] [ ] [ ] [ ]9 [ ] [ ] [ ] [ ]10 [ ] [ ] [ ] [ ]11 [ ] [ ] [ ] [ ]12 [ ] [ ] [ ] [ ]13 [ ] [ ] [ ] [ ]14 [ ] [ ] [ ] [ ]15 [ ] [ ] [ ] [ ]16 [ ] [ ] [ ] [ ]17 [ ] [ ] [ ] [ ]18 [ ] [ ] [ ] [ ]IS THE ABOVE INFORMATION CORRECT? (Y/N) [Y]F2-PREV, F3-SAVE, F5-MORE TEXT, F8-DELETE, F9-PRINT, F10-FORM, ESC-EXIT

Appendix - 195

A2. ADDITIONAL NOTES FOR PAY CALCULATION

A2.1 MP11 NOTESThe following conditions will not allow employees to be paid:

All employees marked as "left" will be excluded.

If pay indicator is set to "off".

If an employee has not worked any "NORMAL" hours.

The following earning/deduction codes will be excluded:

Where dates are out of range.

Where the MP33 - Earnings/Deductions Param File code is missing.

Reducing capital deduction if fully paid.

Table deduction if table/level is not found.

all earnings except "BON" if a bonus run.

Up to 50 VALID CURRENT earning and deduction codes are allowed per employee. If an employee has more in a particular pay period, only the first 50 in each category will be taken into account.

The program also caters for a partial period in the first period. It uses the start day to calculate the % of the first period. Periods in service may therefore be for instance 1.29 if the start date is 22 Jan and the year end is 28 Feb.

Please note that at year end the part period is taken as a full period for smoothing purposes.

Appendix 196

A2.2 MP11 PAY CALCULATION

OVERTIME

The overtime earnings are calculated according to the rates entered in program MP00 - System Record Maintenance and the hours entered in MP10 - Salary Input & Report and proportioned according to the normal basic earnings and basic hours per employee.

EXAMPLEMP00 overtime rate # 1 1.33MP31 basic earnings

(MP33 Earning type 1)2000

MP30 hours per month 160MP10 hours this month 160MP10 overtime #1 hours 2

Formulae for overtime #1 earnings 2

160 x 1.33 x 2000 = 33.25

BASIC EARNINGS

Basic earnings are calculated as a proportion, if the normal hours worked this month (MP10) are different to the hours per month (MP30)

EXAMPLEMP30 hours per month 160MP10 hours this month 140MP31 basic earnings 2000

Formulae for basic earnings

2000 x 140160

= 1750

Appendix - 197

BONUS

There are two ways of paying a bonus to your employees. Each has specific requirements.

Method 1 - Separate run.

Please note that this must be run BEFORE the normal run.

Program MP11 - Salary Calculation, allows you to do a special bonus run. If you select this option you will be able to print payslips showing only the bonus paid and the tax on the bonus.

You must start all your earnings codes with 'BON' followed by another character. Your tax will be calculated and the deduction code 'TAXB' will be updated with the tax on the bonus.

Method 2 - Normal run.If you want to pay bonuses as part of a normal run you must do the following.

Set up the bonus as an additional earning. Do not start any earnings codes with 'BON' as all these will be ignored when calculating earning.

In this case the tax will not be shown separately in code 'TAXB'.

Remember that if you do not use the 'smoothing' method of calculating tax, more tax will be deducted from the bonus, than would have been the case if you had done a separate bonus run.

Although earnings codes starting with 'BON' are ignored for calculation of earnings, their year-to-date values are taken into account when using the 'smoothing' method of taxation.

HOW DEDUCTIONS ARE CALCULATED

Table deductions - The table type code which refers to the table to be used for the deduction, is entered in program MP33 - Earnings/Deductions Param File. To link this table to an employee, the table level within which this employee falls, is entered in MP31 - Earnings/Deductions File. The table itself is entered in MP32 - Table File Maintenance.

When program MP11 - Salary Calculation is run, the system searches for the correct level and range from the appropriate table and the resulting value will be deducted.

Deductions can be a fixed amount or a percentage of basic pay which is entered in MP31 - Earnings/Deductions File per employee. Company and employee contributions will be calculated according to the percentages entered in MP33 - Earnings/Deductions Param File.

Appendix 198

Note 1. If an employee percentage is entered in MP33 - Earnings/Deductions Param File and in MP31 - Earnings/Deductions File, both percentages will be taken in calculation.

Note 2. If the reducing capital deduction and final instalment is less than normal instalment, the lesser final instalment will be taken.

Note 3. UIF will not be deducted if the Region code contains a "0" (zero) in the second character (or if Basic earnings annualised exceed the limit).

Appendix - 199

A2.3 TAX CALCULATION (ANNUAL TAX TABLES ARE USED)Tax may be calculated either by a monthly table lookup or by "smoothing" the earnings over the year. The "smoothing" method is used when the "START DATE" is the same as the "CHANGE DATE" (Set up in the Employee Masterfile Record in MP30 - Masterfile Maintenance).

The annualised taxable amount is calculated as follows:

for table lookup; the taxable portion of basic earnings multiplied by the no. of periods (MP00).

for "smoothing"; the taxable portion of basic earnings + taxable earnings YTD multiplied by the number of periods (MP00) divided by the periods in service.

annual bonus earned is included in annual earnings.

deductions set up as "tax rebates" are deducted from taxable earnings before tax is calculated (where an employee has a tax directive allowing him a rebate for a retirement annuity for example).

These deductions are NOT deducted from gross.

The annual tax tables are used to look up the ANNUAL TAX.

for table lookup; the employee tax for this period is the annual tax divided by the number of periods.

for "smoothing"; the employee tax for this period is the annual tax minus tax already paid to date.

In both cases the annual bonus tax paid is subtracted from the annual tax.

EXTRA TAX

extra tax may be deducted via a deduction code "TAXn" where n is an integer.

this tax will be included in the year to date tax taken and will be included in the "smoothing" tax calculation.

Appendix 200

GOVERNMENT TAX CALCULATION FOR A COMPUTERISED PAYROLL

Look up the annual taxable amount in the appropriate table.

The tables will give a basic tax amount to which a certain percentage of the amount by which the annual amount exceeds the lower earning limit, must be added. This gives the employee annual tax payable before rebates.

Subtract the appropriate rebates. This is the amount of tax the employee would pay if he/she earned this amount of pay for the year.

Divide this annual tax amount by the number of periods in the year. The result of this calculation will be the tax that the employee must pay this pay period.

Note 1. Tax status on 2nd screen of MP30 - Masterfile Maintenance must be correct.

Note 2. Tax calculated above is only for tax tables, NOT for tax directive, temporary employees or pensioners.

Appendix - 201

A2.4 SITE TAX (STANDARD INCOME TAX ON EMPLOYEES)SITE TAX is the same as PAYE, simply, it is the basic portion of tax to be paid on annual earnings up to a certain level.

Certain ANNUAL TAXABLE EARNING limits have been set by the government. Please refer to the current year's instructions from the Receiver of Revenue.

Therefore, the tax that must be paid on annual earnings up to this limit is called site tax. Employees who do not go beyond this limit will only pay site tax and are not required to submit tax returns to the Receiver of Revenue. If an employee has been over-taxed then it is the company and NOT the government who must refund the excess deduction. If, however, they have been under-taxed then the government is entitled to claim the money from the company and NOT the employee.

This means the number of tax returns that are submitted to the Receiver of Revenue is now reduced as the majority of tax payers will be below this limit.

For employees whose earnings exceed the SITE limit, their IRP5 will show their total tax for the year split into two amounts - SITE and PAYE. That is - tax on earnings up to the Site limit (less the rebates allowed to the employee) and then the PAYE portion which is calculated on the earnings over the limit.

Employees who earn in excess of the SITE limit must submit a tax return.

Appendix 202

A2.5 HOW TO CALCULATE SITE TAX (SA TAX ONLY )The calculation is made as for normal tax except that the year-to-date figures are taken into consideration.

EXAMPLEAnnualised taxable amount = (Earning this week + YTD earnings) x no. periods in Year

periods in service

The Tax tables must be used to calculate the annual tax.

Site tax YTD = (Annual tax above) x (periods in service)*

(number of periods in the year)

* or the maximum site tax limit, whichever is the lower.

Note 1.The following dates must be correctly entered for the 'periods in service' calculation:

Start date in MP30. (If the employee started after the first day of current tax year)

Left date in MP30. (If the employee has left the company)

Tax year-end date in MP00.

Pay date as entered when MP11 - Salary Calculation is run.

The number of days in service (calculated as the number of days from the start of the tax year (or the start date if the employee started this year) to the pay date (or left date if the employee has already left the company.)

The number of periods in service (calculated by dividing the number of days in service by 365, and then multiplying this by the number of periods in the year).

Note 2.

Over or Under-taxed employees.

Government regulations state that employees who fall below the site limits must have their tax "smoothed". This means if they have been overtaxed, refunds must be given. Should they have been under-taxed, an additional amount must be paid.

MP11 does this automatically for smoothing and for table lookups the refund or additional tax can be viewed in the "TAX - " deduction record in program MP11 - Salary Calculation.

The following conditions must be met before a site tax calculation can be done :

No Site Tax amount will be calculated if there is a tax directive or for temporary employees.

The year-to-date figures MUST be entered in program MP31 - Earnings/Deductions File for all earning and deduction codes and MP30 - Masterfile Maintenance at take-on.

Appendix - 203

CHANGE IN MARITAL STATUSIf the marital status changes, proceed as follows.

1. FEMALE.

Enter employee as "LEFT" and take on again as a new employee. The year-end reports will produce 2 IRP5's which the Receiver of Revenue requires, one for each of the marital status situations.

1. MALE.

Do not make any changes to the employee status, just change the tax code and the system will automatically smooth the tax accordingly.

Appendix 204

A3. ERRORS AND WARNINGS

ERROR & WARNING MESSAGES EXPLANATION/ACTION TO BE TAKEN

AUTHORISATION REQUIRED Access to this function is denied.

Action: Refer to program SU38 - System Password Maintenance to establish the existing authorisations.

CODE DOES NOT EXIST IN MP33 The deduction code being added/enquired upon does not exist in MP33 - Earnings/Deductions Param File.

Action: Either add the code to the earnings/deductions parameter file, or scan the file to select a valid option.

EARNINGS FOR NON EXISTENT EARN CODE

Earning set up in MP31 but cannot be found in MP33

DEDUCTIONS FOR NON EXISTENT DED CODE

Deduction set up in MP31 but cannot be found in MP33

EARNINGS RECORDS CORRUPTED

DEDUCTION RECORDS CORRUPTED

DEDUCTIONS EXCEED EARNINGS The deductions against as employees pay in this period exceed the earnings.

Action: Examine the employees earnings and deduction information and the MP11 - Salary Calculation print out. Ensure that the pay details were entered correctly and the earnings/deduction parameters have been correctly set-up.

DEDUCTIONS RECORDS CORRUPTED

The deduction file and deduction parameter files do not match.

Action: One or both of the above files have been corrupted. Reload your payroll data files from your last back-up copy.

EARNINGS FOR NON-EXISTENT EARN CODE

An employee has earnings for which there are no earnings parameters.

Action: Either add the relevant earnings parameter to the parameter file or delete the earnings record form the employees record and re-run the program.

DEDUCTIONS FOR NON-EXISTENT DEDUCTION CODE

An employee has deductions for which there are no earnings parameters.

Action: Either add the relevant deduction parameter file or delete the deductions record from the employees record and re-run the program.

EARNINGS FOR NON-EXISTENT EMPLOYEE

The program detected earnings records for non-existent employees.

Action: Either the Employee Master File or the employee earnings file has been corrupted. Reload your payroll data files form your last back-up copy and start again.

EARNINGS RECORDS CORRUPTED The earnings file and earnings parameters files do not match.

Action: Either the earnings record file or the earnings parameter file have been corrupted. Reload your payroll data files from your last back-up copy and start again.

MORE THAN 50 DEDUCTION CODES Employees are restricted to 50 deductions types.

Action: Reduce the number of deduction types to not more than 50 per employee and re-run the program.

Appendix - 205

ERROR & WARNING MESSAGES EXPLANATION/ACTION TO BE TAKEN

MORE THAN 50 EARNINGS CODES Employees are restricted to 50 earnings types.

Action: Reduce the number of earning types to not more than 50 per employee and re-run the program.

NO EARNINGS RECORDS The employee on file has no earnings records.

Action: As no earnings record has been created for this employee this message is issued as a warning only. There will be no summary payment made to this employee.

WARNING - GROSS EXCEEDS MAX ALLOWED

The employees gross wage exceeds the maximum set for that employee.

Action: Issued as a warning only but check to see why the employees gross exceeds the maximum allowed.

NORMAL HOURS = 0, NOT PAID Employee must have worked normal hours in order to be paid.

Action: Check to see whether this is really so.

EMPLOYEE LEFT - NO PAY The employee is no longer employed by the Company.

Action: Verify that this information is correct.

SYSTEM NOT AVAILABLE FOR The company/branch entered does not exist on the system.

Action: Enter the company/branch information through MP00 - System Record Maintenance. As this is a multi-company/branch system the set-up procedures must be completed for each company/branch within the organisation.

NOT IN TAX TABLE Tax tables are perhaps out of date, for example, the tax status might be different.

CANNOT FIND DEDUCTION IN TABLE An employees parameters are outside the bounds of the deduction table.

Action: For example, ensure that the medical aid table caters for the employees number of dependants and earnings. Correct the error in the table and re-run the program.

CANNOT FIND EARNING IN TABLE An employees parameters are outside the bounds of the earnings table.

COULD NOT FIND MED-AID TABLE The deduction table defined for this employee does not exist.

Action: For example, either the medical aid table number in the employees deduction record is incorrect or the specified medical aid table does not exist. Correct the table number in the employees deduction record or create a new table and re-run the program.

MED-AID DEDUCTION NOT FOUND

PAY INDICATOR SET OFF MP10 is set to no pay.

Action: This is a warning in program MP11 - Salary Calculation.

TOTAL-TO-DATE TOTALS CLEARED FOR

This is a memo for the date set in MP31 - Earnings/Deductions File to clear totals.

Appendix 206

A4. STATUTORY CHANGESFrom time to time certain statutory changes are made. These may affect your payroll system and you must do the following. If you have any problems, please ask your support office for help.

A4.1 WORKMEN'S COMPENSATIONWhen parameters for Workmen's Compensation change, you need to make the following changes.

MP00 - System Record Maintenance. Enter the new upper and lower annual limits.

MP32 - Table File Maintenance. Update the 'WC' table with the new limits.

A4.2 UNEMPLOYMENT INSURANCE FUNDWhen parameters for UIF change, you need to make the following changes.

MP00 - System Record Maintenance. Enter the new UIF amount and the employee and employer percentages.

A4.3 TAX TABLESWhen new tax tables are issued by the Receiver of Revenue, you will receive these as text files. There are three files relating to four different tables. These are,

TAXSA - South Africa

TAXSWA - Namibia

TAXSZI - Swaziland

These will be distributed to you by your support office and you will have to run the dealer utility called DU089 - WP/MP - LOAD TAX TABLES. Once you have selected the appropriate file, the details will be copied to the Titan file called 'TABFIL'.You can view the new tables in MP32 - Table File Maintenance.

Appendix - 207

INDEX

# MEMBERS.................................................................................................................................... 72# OF CHILDREN...................................................................................................................... 71, 181‘TEST’ FILE (Y/N)........................................................................................................................... 1661 THOUSANDS............................................................................................................................ 1931 MILLIONS................................................................................................................................... 19210 THOUSANDS........................................................................................................................... 19210 MILLIONS................................................................................................................................. 192100 MILLIONS................................................................................................................................ 192100 THOUSANDS.......................................................................................................................... 1921ST 80 CHARACTERS................................................................................................................... 1942ND 80 CHARACTERS.................................................................................................................. 1943RD 80 CHARACTERS.................................................................................................................. 194

AACCCOUNTING PERIOD...............................................................................................................133ACCOUNT #.................................................................................................................................... 74ACCOUNT TYPE............................................................................................................................. 74ACCOUNTS RECEIVABLE MOVEMENT SUMMARY.......................................................................21ADD TO TOTAL............................................................................................................................. 102ADDING DEDUCTION CODES........................................................................................................88ADDING EARNINGS CODES...........................................................................................................85ADDING NEW EMPLOYEES............................................................................................................70ADDING NEW TABLES.................................................................................................................... 95ADDRESS (#1)............................................................................................................................... 182ADDRESS (#1) TO (#3).................................................................................................................. 179ADDRESS (#2) TO (#3).................................................................................................................. 182ADDRESS 1..................................................................................................................................... 71ADDRESS 2..................................................................................................................................... 71ADDRESS 3..................................................................................................................................... 71ADJUSTED NET AFTER ROUNDING............................................................................................185ALLOW TAX ADJUSTMENTS? (Y/N)...............................................................................................13ALPHA CODE.................................................................................................................................. 72ALPHA/NUMERIC............................................................................................................................ 17AMENDING DEDUCTION PARAMETERS......................................................................................111AMENDING EARNINGS PARAMETERS........................................................................................106AMENDING EMPLOYEE EARNINGS AND DEDUCTION CODES....................................................92AMENDING THE TABLE FILE..........................................................................................................99AMOUNT................................................................................................................................... 65, 86AMOUNT/PERCENT/TABLE............................................................................................................49ANNUAL TAXABLE EARNING.......................................................................................................202ANNUAL WORKMEN'S COMPENSATION REPORT........................................................................44ARE YOU SURE?............................................................................................................................ 56

B

BACKUP.......................................................................................................................................... 25BANK CODE.......................................................................................................................... 112, 130BANK FILE ENQUIRY.................................................................................................................... 130BANK FILE MAINTENANCE...........................................................................................................112BANK FILE PRINT......................................................................................................................... 160BANK NAME.................................................................................................................................. 112BANK REFERENCE......................................................................................................................... 74BANK TRANSFER PRINT................................................................................................................57BASIC EARNINGS......................................................................................................................... 197

Index 208

BODY..................................................................................................................................... 177, 190BONUS.......................................................................................................................................... 198BONUS RUN? (Y/N)......................................................................................................................... 55BRANCH CODE............................................................................................................................... 74BRANCH NAME............................................................................................................................. 112

CCAPITAL AMOUNT.......................................................................................................................... 90CASH PAYMENTS AND COINAGE ANALYSIS................................................................................59CATEGORY................................................................................................................................... 117CATEGORY AND CONTROL MAINTENANCE...............................................................................114CENTS.......................................................................................................................................... 193CHANGE DATE............................................................................................................................... 72CHANGE IN MARITAL STATUS.....................................................................................................204CHANGE/ADD................................................................................................................................. 49CHANGES FILE CLEARDOWN........................................................................................................30CHEQUE AMOUNT........................................................................................................................191CHEQUE DATE............................................................................................................................. 191CHEQUE FILE CREATION AND PRINT...........................................................................................61CHEQUE FILE SCAN.....................................................................................................................131CHEQUE NO................................................................................................................................... 65CHEQUE NUMBER........................................................................................................................191CHEQUE RECONCILIATION...........................................................................................................64CHEQUE REGISTER PRINT..........................................................................................................158CLEAR TOTAL TO DATE...........................................................................................................87, 91CODE.......................................................................49, 65, 76, 85, 88, 91, 92, 101, 107, 124, 128, 129COMPANY AMOUNT................................................................................................................. 89, 91COMPANY CONTRIBUTION %......................................................................................................109COMPANY DEDUCTION CATEGORY A/C SUB CODE....................................................................20COMPANY DEDUCTION CONTROL A/C SUB CODE......................................................................19COMPANY NUMBER.....................................................................................................................179CONTACT PERSON........................................................................................................................24CONTROL A/C............................................................................................................................... 115COST CENTRE........................................................................................................................ 72, 180COST CENTRE FROM....................................................................................................................48COST CENTRE TO..........................................................................................................................48CREATE ASCII FILE........................................................................................................................33CREATE ASCII FILE (Y/N/R)?........................................................................................................166CURRENCY.....................................................................................................32, 36, 44, 62, 147, 153CURRENCY CODE.......................................................................................................................... 73CURRENT..................................................................................................................................... 185CURRENT OR HISTORY...............................................................................................................133

DDAILY & MONTHLY CYCLES...........................................................................................................25DATA ENTRY & CONTROL.............................................................................................................25DATE................................................................................................................................ 65, 153, 180DATE LEFT..................................................................................................................................... 82DATE OF BIRTH...................................................................................................................... 71, 181DATE PAYROLL RAN.........................................................................................................62, 63, 147DATE PAYROLL RAN................................................................................................................57, 59DEDUCT AS.................................................................................................................................. 108DEDUCTION AMOUNT....................................................................................................................88DEDUCTION TYPE........................................................................................................................ 108DEFINITION OF FORM TYPE CQ..................................................................................................188DEFINITION OF FORM TYPE MP..................................................................................................175DELETE CHEQUE # FROM.............................................................................................................41DELETE CHEQUE # TO..................................................................................................................41DELETING A TABLE........................................................................................................................99DELETING BANK DETAILS............................................................................................................113

Index - 209

DELETING CATEGORY ACCOUNTS.............................................................................................118DELETING CONTROL ACCOUNTS...............................................................................................116DELETING DEDUCTION PARAMETERS.......................................................................................111DELETING EARNINGS PARAMETERS..........................................................................................106DELETING EMPLOYEE EARNINGS AND DEDUCTION CODES......................................................93DELETING EMPLOYEES................................................................................................................. 82DEPENDANTS................................................................................................................................. 97DESC.............................................................................................................................................. 76DESCRIPTION.....................................................................................95, 96, 101, 115, 117, 176, 189DESCRIPTION............................................................................................................................... 107DESCRIPTION TYPE....................................................................................................................... 17DETERMINED VALUE..................................................................................................................... 87DIPLOMATIC INDEMNITY?.............................................................................................................24

EEARNINGS CONTROL SUB CODE............................................................................................18, 19EARNINGS/DEDUCTIONS ANALYSIS PRINT................................................................................149EARNINGS/DEDUCTIONS FILE MAINTENANCE.............................................................................83EARNINGS/DEDUCTIONS PARAMETER FILE CHANGES PRINT.................................................141EARNINGS/DEDUCTIONS PARAMETER FILE ENQUIRY..............................................................127EARNINGS/DEDUCTIONS PARAMETER FILE MAINTENANCE....................................................100EARNINGS/DEDUCTIONS PARAMETER FILE PRINT...................................................................162EMPLOYEE #.....................................................................................52, 54, 70, 81, 84, 120, 123, 181EMPLOYEE # - FROM...............................................................................................................43, 56EMPLOYEE # - TO..................................................................................................................... 43, 56EMPLOYEE # (2ND)...................................................................................................................... 183EMPLOYEE # FROM....................................................................................................................... 47EMPLOYEE # TO............................................................................................................................ 47EMPLOYEE %................................................................................................................................. 15EMPLOYEE CATEGORY................................................................................................................. 71EMPLOYEE CONTRIBUTION %....................................................................................................108EMPLOYEE DEDUCTION CONTROL A/C SUB CODE.....................................................................19EMPLOYEE DETAIL?...............................................................................................................46, 166EMPLOYEE EARNINGS / DEDUCTIONS.......................................................................................167EMPLOYEE EARNINGS/DEDUCTIONS ENQUIRY........................................................................123EMPLOYEE EARNINGS/DEDUCTIONS FILE CHANGES PRINT....................................................143EMPLOYEE FILE MAINTENANCE...................................................................................................69EMPLOYEE FILE UPDATE..............................................................................................................63EMPLOYEE FROM - TO.................................................................................................................. 49EMPLOYEE MASTER FILE ENQUIRY...........................................................................................120EMPLOYEE MASTERFILE CHANGES PRINT................................................................................139EMPLOYEE MASTERFILE PRINT..................................................................................................136EMPLOYEE PAY DETAILS..............................................................................................................73EMPLOYEE TYPE........................................................................................................................... 73EMPLOYER %................................................................................................................................. 14EMPLOYER’S UIF REFERENCE.....................................................................................................24EMPLOYER'S PAYE NUMBER........................................................................................................23END COST CTR.....................................................35, 37, 39, 45, 58, 60, 137, 147, 150, 154, 166, 168END EMP. #........................................................................................................................... 149, 167END EMPL. #...........................................................................................35, 37, 58, 60, 147, 154, 164END OF BODY....................................................................................................................... 176, 189END PAYPT...........................................................35, 37, 39, 45, 58, 60, 137, 147, 150, 154, 166, 168ENQUIRY MODULE MENU............................................................................................................119ENTERING CATEGORY ACCOUNTS............................................................................................117ENTERING CONTROL ACCOUNTS...............................................................................................115ENTERING DEDUCTION PARAMETERS.......................................................................................107ENTERING EARNINGS PARAMETERS.........................................................................................101ERRORS AND WARNINGS............................................................................................................205EXTRA TAX................................................................................................................................... 200

Index 210

F

FIRST CHEQUE #..........................................................................................................................131FIRST NAME................................................................................................................................... 71FIRST NAMES............................................................................................................................... 183FORM LENGTH (Lines)..........................................................................................................176, 189FORM TYPE....................................................................................................................... 32, 61, 152FORM WIDTH (Columns)........................................................................................................176, 189FRINGE BENEFITS.........................................................................................................................80FROM DATE........................................................................................................................86, 89, 91

GGL ACCOUNT CODE.............................................................................................................115, 117GLOBAL UPDATE OF EMPLOYEE CODES.....................................................................................49

H

HEADER................................................................................................................................ 177, 190HOURS PER MONTH................................................................................................................15, 74HOW DEDUCTIONS ARE CALCULATED.......................................................................................198HOW TO CALCULATE SITE TAX...................................................................................................203HUNDREDS................................................................................................................................... 193HUSBAND'S NAME..........................................................................................................................76

IID1................................................................................................................................................... 75ID2................................................................................................................................................... 75IDENTITY #.................................................................................................................................... 181INCLUDE CURRENT IN YTD...........................................................................................................13INDEFINITE PERIOD DEDUCTIONS AND TAX REBATES...............................................................89INITIALS................................................................................................................................... 71, 182INPUT MODULE MENU...................................................................................................................50INPUT TOTAL.................................................................................................................................. 64INSTALMENT AMOUNT..................................................................................................................90INTERFACE TO GL - CO/BR...........................................................................................................17INTERFACE TO GL - PERIOD.........................................................................................................17IRP 5 REFERENCE........................................................................................................................110IRP5 #............................................................................................................................................ 181IRP5 EMPLOYEE #.......................................................................................................................... 76IRP5 LANGUAGE............................................................................................................................ 76IRP5 REFERENCE.........................................................................................................................102IRP5/IT3A PRINT............................................................................................................................. 31IRP5C FRINGE BEN......................................................................................................................103

L

LANGUAGE (E/A)?:......................................................................................................................... 33LAST CODE...................................................................................................................... 38, 149, 167LAST EMP #...............................................................................................................38, 45, 170, 172LAST EMPL. #................................................................................................................................ 137LEFT' EMPLOYEES.....................................................................................39, 45, 137, 148, 154, 166LEFT' EMPLOYEES ONLY? (Y/N)....................................................................................................43LEFT' EMPLOYEES?..................................................................................................35, 37, 150, 168LEFT EMPLOYEES? (Y/N)...............................................................................................................48LENGTH 1-6.................................................................................................................................... 17LINE 2............................................................................................................................................ 194LINE 3............................................................................................................................................ 194LOCAL CURRENCY.........................................................................................................................15LOWER-LIMIT................................................................................................................................. 97

Index - 211

M

MAINTENANCE MODULE MENU.....................................................................................................66MARITAL STATUS................................................................................................................... 71, 181MAXIMUM PAY................................................................................................................................ 74MEDICAL AID #........................................................................................................................ 72, 186MONTH-END SEQUENCE...............................................................................................................28MONTHLY PAYROLL SYSTEM.........................................................................................................3MONTHLY U.I.F PRINT.................................................................................................................. 164MP00............................................................................................................................................... 12MP10............................................................................................................................................... 51MP11............................................................................................................................................... 55MP14............................................................................................................................................... 57MP15............................................................................................................................................... 59MP16............................................................................................................................................... 61MP18............................................................................................................................................... 63MP19............................................................................................................................................... 64MP30............................................................................................................................................... 69MP31............................................................................................................................................... 83MP32............................................................................................................................................... 94MP33............................................................................................................................................. 100MP34............................................................................................................................................. 112MP38............................................................................................................................................. 114MP38 - COMPANY DEDUCTION CATEGORY A/C...........................................................................20MP38 - COMPANY DEDUCTION CONTROL A/C.............................................................................19MP38 – EMPLOYEE DEDUCTION CATEGORY A/C........................................................................19MP38 – EMPLOYEE DEDUCTION CONTROL A/C...........................................................................18MP38 - TYPE FOR EARNINGS CATEGORY A/C CODE..................................................................19MP38 - TYPE FOR EARNINGS CONTROL A/C CODE.....................................................................18MP50............................................................................................................................................. 120MP51............................................................................................................................................. 123MP52............................................................................................................................................. 125MP53............................................................................................................................................. 127MP54............................................................................................................................................. 130MP56............................................................................................................................................. 131MP64............................................................................................................................................. 133MP70............................................................................................................................................. 136MP71............................................................................................................................................. 139MP72............................................................................................................................................. 141MP73............................................................................................................................................. 143MP74............................................................................................................................................. 145MP75............................................................................................................................................. 149MP76............................................................................................................................................. 152MP77............................................................................................................................................. 155MP78............................................................................................................................................. 158MP79............................................................................................................................................. 160MP80............................................................................................................................................. 162MP81............................................................................................................................................. 164MP82............................................................................................................................................. 167MP86............................................................................................................................................. 170MP87............................................................................................................................................. 172MP90............................................................................................................................................... 30MP91............................................................................................................................................... 31MP92............................................................................................................................................... 36MP93............................................................................................................................................... 38MP94............................................................................................................................................... 40MP95............................................................................................................................................... 41MP96............................................................................................................................................... 43MP97............................................................................................................................................... 44MP98............................................................................................................................................... 47

Index 212

MP99............................................................................................................................................... 49

NNAME............................................................................................................................................ 179NATIONAL ID #................................................................................................................................ 72NEW PAGE PER BANK? (Y/N)........................................................................................................57NEXT GENERATION NUMBER.......................................................................................................23NEXT IRP5 SEQUENCE.................................................................................................................. 24NEXT UIF FILE#.............................................................................................................................. 24NO OF FORMS.............................................................................................................................. 177NON-TAXABLE................................................................................................................................ 79NORMAL TIME................................................................................................................................ 52

OOCCUPATION............................................................................................................................... 182OCCUPATION CODE......................................................................................................................72OVERTIME.................................................................................................................................... 197OVERTIME RATE # 1...................................................................................................................... 15OVERTIME RATE # 2...................................................................................................................... 15OVERTIME RATE # 3...................................................................................................................... 15OVERTIME RATE 1......................................................................................................................... 52OVERTIME RATE 2......................................................................................................................... 53OVERTIME RATE 3......................................................................................................................... 53

PP.A.Y.E #......................................................................................................................................... 75PAY BY DEFAULT? (Y/N)................................................................................................................14PAY CALCULATION...................................................................................................................... 196PAYE............................................................................................................................................. 202PAYE #.......................................................................................................................................... 181PAYEE ADDRESS: LINE 1............................................................................................................194PAYEE INITIALS............................................................................................................................ 191PAYEE SURNAME......................................................................................................................... 191PAYMENT TYPE............................................................................................................................. 73PAYPOINT............................................................................................................................... 72, 180PAYPOINT FROM............................................................................................................................ 47PAYPOINT TO................................................................................................................................. 47PAYROLL ANALYSIS PRINT.........................................................................................................145PAYROLL CONTROL DETAIL REPORT.........................................................................................133PAYSLIP #..................................................................................................................................... 180PAYSLIP EMPLOYEE......................................................................................................................74PAYSLIP PRINT............................................................................................................................. 152PAYSLIP REFERENCE..........................................................................................................102, 109PAYSLIP REFERENCE (YTD)........................................................................................................109PAYSLIP REFERENCE(YTD).........................................................................................................102PENSION #.................................................................................................................................... 186PENSION FUND #........................................................................................................................... 72PENSIONER TAX %........................................................................................................................14PERIOD OF SERVICE - FROM - TO..............................................................................................182PERIOD-END CYCLES....................................................................................................................25PERIOD-END MODULE MENU........................................................................................................26POST CODE.......................................................................................................................... 179, 182POSTAL CODE.............................................................................................................................. 194POSTCODE..................................................................................................................................... 71PRESENTED CHQS ONLY? (Y/N)...................................................................................................41PREVIOUS.................................................................................................................................... 185PRINT............................................................................................................................................ 133PRINT CERTIFICATES....................................................................................................................32PRINT MODULE MENU..........................................................................................................132, 134PROCESSING AND BACK-UP CYCLES..........................................................................................25

Index - 213

R

REASON FOR LEAVING................................................................................................................. 82REDUCING BALANCE DEDUCTIONS.............................................................................................90REFERENCE.......................................................................................................................... 104, 110REGION.......................................................................................................................................... 72REGISTRATION #.......................................................................................................................... 180REPORT SEQUENCE.............................................................32, 36, 44, 47, 57, 59, 62, 136, 147, 153REPRINT FORMS............................................................................................................................ 33ROUND UP COINAGE TO................................................................................................................13

SSALARIES SYSTEM MENU...............................................................................................................8SALARY CALCULATION.................................................................................................................. 55SALARY INPUT AND REPORT........................................................................................................51SELECT REPORT.......................................................................................................................... 135SELECTIVE CHEQUE DELETION....................................................................................................41SETTING UP THE SYSTEM..............................................................................................................9SEX.......................................................................................................................................... 71, 181SITE AMOUNT................................................................................................................................ 91SITE TAX....................................................................................................................................... 202SITE TAX CALCULATION................................................................................................................43SITE TAX PAID TO DATE..............................................................................................................186SPOUSE’S FIRST NAME...............................................................................................................182START CODE...................................................................................................................38, 149, 167START COST CTR.................................................35, 37, 39, 45, 58, 60, 137, 147, 150, 154, 166, 168START DATE................................................................................................................................... 71START EMPLOYEE #..............................35, 37, 38, 45, 58, 60, 137, 147, 149, 154, 164, 167, 170, 172START OF BODY................................................................................................................... 176, 189START PAYPOINT.................................................35, 37, 38, 45, 58, 60, 137, 147, 150, 154, 166, 168START POSITION 1-6..................................................................................................................... 17STATUTORY CHANGES...............................................................................................................207SUB LEVEL #................................................................................................................................... 97SUB-TOTALS ON CATG................................................................................................................133SURNAME............................................................................................................................... 71, 182SURNAME (2ND)........................................................................................................................... 183SYSTEM PARAMETER FILE...........................................................................................................12

TTABLE (Y/N).................................................................................................................................. 104TABLE FILE ENQUIRY................................................................................................................... 125TABLE FILE MAINTENANCE...........................................................................................................94TABLE TYPE.........................................................................................................94, 95, 99, 125, 155TABLE/LEVEL #................................................................................................................96, 126, 156TABLES FILE PRINT...................................................................................................................... 155TAX CALCULATION....................................................................................................................... 200TAX DEDUCTED............................................................................................................................. 79TAX DETAILS.................................................................................................................................. 75TAX IRP5C REPORT....................................................................................................................... 47TAX MONTH.................................................................................................................................... 12TAX OFFICE............................................................................................................................ 75, 180TAX PERIOD................................................................................................................................. 179TAX PERIODS PER YEAR...............................................................................................................15TAX REBATE DEDUCTIONS...........................................................................................................91TAX REGISTRATION #.................................................................................................................. 180TAX STATUS................................................................................................................................... 75TAX TABLES................................................................................................................................. 207TAX TABLES FOR........................................................................................................................... 13TAX TYPE....................................................................................................................................... 75TAX YEAR - FROM - TO................................................................................................................180TAX YEAR TOTALS......................................................................................................................... 79

Index 214

TAX YEAR-END............................................................................................................................... 12TAXABLE %........................................................................................................................... 102, 109TAXABLE AMOUNT..........................................................................................................79, 102, 109TEMPORARY EMPLOYEE TAX %...................................................................................................14TENS............................................................................................................................................. 193TEST FILE....................................................................................................................................... 34TEST PRINT (Y/N)........................................................................................................................... 35TEST PRINT ?.......................................................................................................................... 61, 152TITAN SYSTEM PROFILE................................................................................................................. 2TO DATE........................................................................................................................86, 87, 89, 91TOTAL DEDUCTIONS...................................................................................................................185TOTAL TO DATE............................................................................................................................. 87TOTAL TO DATE AMT...............................................................................................................89, 91TOTAL TO DATE CO................................................................................................................. 89, 91TOTAL TO DATE VAT - CO.............................................................................................................87TOTALS................................................................................................................................. 115, 117TOTALS SINCE LAST MONTH-END................................................................................................22TRAILER................................................................................................................................ 177, 190TRANSACTION STATUS...............................................................................................................158TRANSACTION TYPES................................................................................................................. 158TYPE....................................................................................................39, 49, 100, 127, 150, 162, 168TYPE OF EARNING....................................................................................................................... 104

U

UIF AMOUNT................................................................................................................................... 14UNEMPLOYMENT INSURANCE FUND..........................................................................................207UNITS............................................................................................................................................ 193UPDATE........................................................................................................................................ 114UPDATE BASIC SALARY AMOUNT (MP31).....................................................................................16UPDATING BANK DETAILS...........................................................................................................113UPDATING CATEGORY ACCOUNTS............................................................................................118UPDATING CONTROL ACCOUNTS...............................................................................................116UPDATING EXISTING EMPLOYEE DETAILS..................................................................................81UPPER-LIMIT.................................................................................................................................. 97USE EMPLOYEE LANGUAGE.........................................................................................................33USER DEFINED FORMS...............................................................................................................174

VVAT DETAIL REPORT....................................................................................................................172VAT RATE................................................................................................................................ 13, 104VAT SUMMARY REPORT..............................................................................................................170VATABLE BENEFIT? (Y/N)............................................................................................................104VATABLE VALUE............................................................................................................................ 87VEHICLE VAT %............................................................................................................................ 105VEHICLE? (Y/N)............................................................................................................................. 104

WW.C.A. LIMITS - LOWER.................................................................................................................. 15W.C.A. LIMITS - UPPER................................................................................................................... 15WITH DELETION........................................................................................................................... 133WORKMEN'S COMPENSATION....................................................................................................207

Index - 215

Y

YEAR TO DATE AMT................................................................................................................. 89, 91YEAR TO DATE CO................................................................................................................... 89, 91YEAR TO DATE TAXABLE.........................................................................................................89, 91YEAR-END ANALYSIS PRINT.........................................................................................................36YEAR-END CLEARDOWN...............................................................................................................40YEAR-END EARNINGS/DEDUCTIONS............................................................................................38YEAR-END SEQUENCE.................................................................................................................. 29YTD AMT......................................................................................................................................... 86YTD OR TAXABLE YTD ON IRP5...........................................................................................103, 110YTD TAXABLE AMT......................................................................................................................... 86YTD VAT-CO................................................................................................................................... 87

Z

ZERO BALANCES?........................................................................................................................ 166ZERO CODES?.............................................................................................................................. 150ZERO EMPLOYEES?................................................................................................................................ 150

Index 216

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