montgomery ir-75 reconstruction · 2009-09-23 · montgomery ir-75 reconstruction project...
TRANSCRIPT
Montgomery IR-75
Reconstruction
Project Management Plan (PMP)
Progress Report
July 1, 2009 through August 31, 2009
Ohio Department of Transportation
2
Table of Contents
I. Executive Summaries
Phase 1A, PID # 75927, MOT-75-13.11 3-5
Construction Status, Kokosing Construction Company
Phase 1B, PID# 77245, MOT-75-11.01 5-6
Design Status, American Structurepoint, Inc.
Phase 2, PID# 77247, MOT-75-12.00 6-7
Design Status, HNTB, Inc.
ITS, PID# 82712, MOT-ITS-Early Deployment 8
Construction Status, Perram Electric, Inc.
II. Attachments/Project Meeting Minutes
Phase 2 Design Meetings 9-14
July 8, 2009 Phase 2 Progress Meeting, Center for Regional Cooperation
Phase 1A Construction Meetings 15-19
July 29, 2009 Progress Meeting, Main Street Field Office
Phase 1A Construction Meetings 20-22
July 30, 2009 Monthly Project Update Meeting, District 7 HQ
Phase 1A Construction Meetings 23-27
August 26, 2009 Progress Meeting, Main Street Field Office
Phase 1A Construction Meetings 28-31
August 27, 2009 Monthly Project Update Meeting, District 7 HQ
III. Annual PMP Update Log 32
IV. September/October 2009 Meeting Schedule 33
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I. Executive Summaries
PHASE 1A
General Progress and Status
The construction contractors continue to construct bridges and walls that will ultimately
be the future mainline Interstate 75. Northbound traffic currently occupies the existing
facility and southbound traffic is using newly constructed pavements and bridges on the
west side of the existing highway. Additionally, reconstruction of Main Street in the
vicinity of the interstate is progressing with Main Street traffic confined to one single
lane in each direction while the pavement on the west side of Main Street is being
replaced and widened.
Significant bridge work completed or in progress during this reporting period includes:
Bridge MOT-75-1367 (I-75 Mainline over the Great Miami River) – Construction
of the concrete deck continues on a span-by-span basis.
Bridge MOT -75- 1347 (I-75 Mainline over Main Street) – Foundation work and
MSE wall abutment work continues.
Bridge MOT-75-1396 (Ramps E4 and E5) – Placed deck concrete for right bridge
and completed parapet walls on the left bridge.
Bridge MOT-75-1433 (I-75 over Keowee Street) - Stage 2 columns constructed
and beams erected.
Major items of roadway construction during this period include excavation and
embankment operations at various locations, including the reconstruction of Main Street.
Construction of the MSE retaining wall #3 (Main Street to I-75) is also progressing. The
electrical subcontractor is also installing permanent lighting at various locations on the
project.
The ramp from southbound State Route 4 to southbound Interstate 75 was reopened in
early July. Additionally, the ramp from southbound Interstate 75 to northbound State
Route 4 was reopened to traffic in late August. These ramps were closed in 2008 in an
effort to mitigate delays to project completion due to scour of the river bottom.
Measures of Success
Schedule: The final contractual construction completion date for this phase is currently
October 22, 2011 which is unchanged from the previous Progress Report.
Budget:
The estimated project cost is $157 million (total cost including construction engineering)
and is unchanged from the previous report. The total estimated cost for this phase was
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reported as $157 million in the current Project Management Plan (updated December 12,
2008).
The current financial data for the construction contract is as follows:
Last Summary This Summary Difference
Bid amount of contract $121,873,847 $121,873,847 $0
Extra work adjustments $4,320,905 $4,387,473 $66,568
Change order adjustments -$4,339,804 -$4,187,162 $156,642
Current contract amount $121,854,947 $122,074,158 $219,211
Paid to date $73,299,566 $78,242,895 $4,943,329
Percent paid to date 60% 64% 4%
Thru Estimate #43 approved 8/17/09
Change Orders includes $387,707 in price adjustments.
Paid to Date includes $1,000,000 incentive #1.
Scope Control: The scope of work for this phase of the project remains unchanged for the
reporting period.
Quality: ODOT construction inspection forces continue to monitor the work in progress
and inspect materials as delivered to the project site to assure compliance with the
specifications.
Safety: No work zone fatalities were noted during this reporting period. The latest
available crash data shows accident occurrences as follows:
June 2009 24 accidents
July 2009 34 accidents
Construction activities involving lane closures or other interference with normal traffic
flow have been limited to nighttime off-peak hours whenever possible. ODOT
construction forces – as well as the contractor’s Work Zone Safety Supervisor - inspect
the work zones and require the contractor to take corrective measures if deficiencies are
noted.
Public Trust and Confidence: ODOT provides at least one week notice to media outlets
and stakeholders prior to significant construction events which affect normal traffic
patterns. ODOT makes personnel available for presentations to stakeholders and citizen
groups upon request.
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Federal Requirements: There were no documented violations of State policies or Federal
requirements during this reporting period. ODOT completed the annual update to the
Project Management Plan on December 12, 2008.
Action Items and Outstanding Issues
Action Item # Description Responsible Date Due Complete
No current
items
PHASE 1B
General Progress and Status Structurepoint has completed the design of this phase and the plans have been filed in
ODOT Central office for estimating and preparation of the construction contract. ODOT
has posted the plans on its website to give contractors extra time to thoroughly review the
plans prior to bidding. Right of way acquisition has been completed and the affected
utility companies within the project limits are relocating their facilities prior to
construction.
Measures of Success Schedule: The schedule for Phase 1B remains unchanged for this reporting period. The
final plans were filed in ODOT Central Office on July 10, 2009. This phase has a sale
date of December 2, 2009 and ODOT expects to award the construction contract by
December 10, 2009.
Budget: With the new cost update submitted with Stage 3 plans, the estimated project
cost is $102 million (total cost including construction engineering) and represents a
reduction of approximately $3 million from the previous Progress Report. The total
estimated cost for this phase was reported as $92.1 million in the Project Management
Plan (updated December 12, 2008).
Scope Control: There have been no changes to the scope of work for this phase of the
project.
Quality: ODOT has directed Structurepoint to utilize 2008 specifications in the design of
this phase.
Safety: This phase is still in design. ODOT will assure PMP safety commitments are met
once construction begins.
Public Trust and Confidence: As for all phases of the Montgomery I-75 Reconstruction
project, ODOT continues to update its website with current information for Phase 1B as it
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becomes available. ODOT makes personnel available for presentations to stakeholders
and citizen groups upon request.
Federal Requirements: There have been no documented violations of Federal
requirements or State policies during this reporting period. ODOT completed the annual
update to the Project Management Plan on December 12, 2008.
Action Items and Outstanding Issues
Action Item # Description Responsible Date Due Complete
No current
items
PHASE 2
General Progress and Status HNTB has submitted a Preferred Alternative Verification package and submitted it to
ODOT for review and comment. Upon satisfactory disposition of comments, HNTB will
begin work on the preliminary design and submit it as part of the PDP Stage 1 package in
late December, 2009.
Measures of Success Schedule: HNTB is scheduled to deliver Stage 1 plans to ODOT on December 29, 2009.
The design of this phase is proceeding on schedule and the award of the construction
contract is tentatively scheduled for October, 2012.
Budget: With the completion of PDP Step 7, HNTB submitted an updated engineering
estimate which has resulted in a reduction of the estimated cost of this phase of
approximately $4 million. The estimated project cost is now $263 million (total cost
including construction engineering. The total estimated cost for this phase was reported
as $267 million in the current Project Management Plan (updated December 12, 2008).
ODOT expects the next updated cost estimate from HNTB in March, 2010 at the
completion of the Step 8 preliminary design review.
Quality: ODOT has directed HNTB to utilize 2008 specifications in the design of this
phase.
Safety: This phase is still in design. ODOT will assure PMP safety commitments are met
once construction begins.
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Scope Control: The scope of work for this phase of the project remains unchanged for the
reporting period.
Public Trust and Confidence: As for all phases of the Montgomery I-75 Reconstruction
project, ODOT continues to update its website with current information for Phase 2 as it
becomes available.
Federal Requirements: There have been no documented violations of Federal
requirements or State policies during this reporting period. ODOT completed the annual
update to the Project Management Plan on December 12, 2008.
Action Items and Outstanding Issues
Action Item # Description Responsible Date Due Complete
No current
items
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ITS-EARLY DEPLOYMENT
The ITS-Early Deployment project has been completed and is fully operational. There
will be no further reporting on this project in future editions of this Progress Report.
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Project MOT-75-12.00 Phase 2 Downtown Dayton Sub corridor PID # 77247
Meeting Location MVRPC Center for Regional Cooperation Meeting Date July 8, 2009
Subject July Progress Meeting Meeting
Present (Sign-In Sheet attached)
ODOT: Scott Kasler, Paul Nartker, Roger Miller, Wayne Callahan, Bill Bowersock
Montgomery County: Phil Miller, Joe Letvin
City of Dayton: Keith Steeber, John Zelinski, Gary Shoup
HNTB: Dick Walters, Ken Fertal, Mike Flynn, Jake Stremmel
A progress meeting was held for the subject project on July 8, 2009 at 10:00 am at the MVRPC
Center for Regional Cooperation in Downtown Dayton. The following comments represent the
discussion held at the meeting.
Introductions/Project update:
After self-introductions by those in attendance, Mr. Walters gave a brief overview of the status
of previous Action Items for the project since the last meeting, held on June 10, 2009. A sign-
in sheet was sent around.
Status of Action Items from last meeting:
During previous meetings, HNTB distributed copies of the design criteria and typical sections to
be used on the local roads. Everyone was asked to review them and submit comments. No
comments were made. It was confirmed at today’s meeting that the City did not have any
objections and ODOT indicated they would defer to the preferences of the Local agencies for
this. Design criterion for Vista View Drive is being addressed by coordination with Montgomery
County.
HNTB sent a packet on June 4, 2009 to ODOT with four requests for revisions. o Phase 2 transition to Phase 1A
Horizontal Transition of median and shoulder widths was submitted to ODOT and still needs a response
Vertical Profile -HNTB still needs to submit an explanation on revisions to the north end profile and superelevetion transition to match in to the Phase 1A project
o Ramp C5 Alignment adjustment Requires a Design exception that will be submitted as part of Step7
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o Local Road Lane Widths Resolved at last meeting
o Local Road Spiral Removal Resolved at last meeting
The City of Dayton has an upcoming project to convert Second Street from a one-way to two-
way street. The City has final plans ready for sale and intends to complete construction in the
Spring of 2010. Plans were requested by HNTB at the last meeting and a partial set has been
received by HNTB.
Vertical Clearance for Bike Path at North end of 7N: After discussions with the Conservancy
District and ODOT it was decided that the path is considered a multi-use path and an 8 ft
minimum clearance should be maintained but when possible a 10 ft clearance was preferred
for use by maintenance vehicles.
Offset of Bridge 11A: Last month’s exhibits included a detail showing that in-order to get a
span layout with spans short enough to make a concrete alternate feasible it would be
necessary to have the NB and SB bridge abutment offset from each other. This creates a
somewhat undesirable abutment configuration that could cause a potential safety issue for
pedestrians or be a place that collects debris/trash. The city and ODOT were asked to
comment on the preliminary sketch that was provided. Both the city and ODOT indicated the
proposed span layout was undesirable. The possibility of using this span layout should be
mentioned in the type study report but does not need to be developed fully in the preliminary
plan details.
Drainage Coordination: At previous meetings several questions came up that HNTB would like
ODOT to give guidance on.
o Has video inspection of existing storm been performed?
o What temporary bridge drainage systems will be required for bridges over the Great
Miami River during construction?
o Are free fall scuppers into the river allowed for the river bridges
o Are existing outfall locations to be maintained through the levee wall?
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o Are existing flow patterns to be maintained? Some instances where local roads are on
new alignment, it may be difficult to maintain existing patterns.
o Mr. Shahan (LJB) asked a question about storm water modeling. He may need some
guidance on how ODOT will want groundwater infiltration being pumped into the
storm system should be modeled. There are likely several buildings and other systems
that are pumped into the street system.
Mr. Kasler indicated that the initial ODOT hydraulics contact should be Dave Riley in Central
Office and coordination with Mr. Riley should be through Scott and Paul Nartker
Utility Conflicts: Utility conflicts will be addressed at the Step 7 submittal by soliciting
comments from Utilities on the Step 7 plans.
New discussions and Action Items:
Vista View:
Review of meeting held on 6-24-2009 at the Montgomery county Admin Building
A. Mr. Stremmel reviewed the decisions made at the meeting. Namely, the
decision was made for the location of the proposed sidewalk west of Vista
View. It will be a direct north-south connection between Third and Second
streets.
B. The location of the exit from the Montgomery County parking structure was
better defined by the county with the printout of a set of plans showing the
dimensions that the county intends to construct their new exit. HNTB will
incorporate the revised location into the plans. It is expected that a 2-lane
exit and single-lane entrance (using the existing entrance) are to be
constructed.
C. Parking for WB50 trucks to unload/load at the Montgomery County building
was discussed at the meeting. It was pointed out that the current exit from
the underground parking structure could not be blocked by a parked truck.
Therefore, the truck pull off was shifted south along Vista View Drive.
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Justification of having C1 Street and Red Cross lane right turns
D. The current design of the intersection of Second/St Mary/Red Cross does
not allow for a through-movement from St. Mary to Red Cross Lane. This
necessitates a right turn onto C1 Street. The current design is adequate.
Signal at Vista View/St Mary’s/Second
E. On-Going discussions about this existing and proposed signal. It was agreed
by all at the 6-24-2009 meeting at the County, that due to site conditions,
this 5 way signal was needed for safe traffic movements. There is
insufficient traffic data to perform a traffic signal warrant for this signal
especially in its new configuration and anticipated new traffic patterns.
HNTB will send Scott Kasler an email memorandum summarizing the
previous discussions on this signal so that Scott can pass this on for
comment by ODOT traffic control staff.
Subsequent to the meeting on 6/24/09, Phil Miller submitted a sketch by email
depicting a potential layout for the truck pull off. The sketch depicted a truck pull-
off on the east side of Vista View that would allow for a WB50 to pull in from Third
Street and exit to Third St or Second Street. HNTB will examine this option, but
initially believes this option will not be suitable for the wide turning path of a WB50.
Phil Miller indicated that it was not a requirement to utilize a WB-50, only a
recommendation, and that HNTB investigate to see what largest vehicle could
manage in this area. Findings to be reported at the next status meeting.
Local Roads-Clear Zone:
Due to some recent ODOT sponsored seminars on clear zone crash protection on local
roads there is a need for clarification on the use of clear zone protection on the local
roads especially in the median islands were the need for efficient span layouts have
resulted in placement of support piers in the islands. Ken Fertal from HNTB will contact
Kathy King from Central Office roadway Geometrics to obtain clarification.
Vertical Clr. over Riverview Ave.
All previous functional plans and the current proposed profiles are based on providing
15’-0” minimum clearance over the existing pavement of Riverview Road at the north
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end of the project. Previous plans and studies never showed any intent to revise the
exiting profile of Riverview Road. This would appear to be difficult due to the adjacent
side road intersections that are on each side of where I-75 crosses over Riverview. The
profile of Section 1A and the tie in of our Phase 2 leave little room for adjustment.
Some traffic –roadway classification maps appear to indicate that the section of
Riverview Road beneath I-75 is classified as a minor arterial. This would require a
vertical clearance of 16’-6” minimum and 17 ft desired. Due to the site restrictions
noted above our current Type study report for bridge 7N is able to get > 15 ft for the
vertical clearance but is below 16’-6”. It was suggested at the meeting that HNTB
review local MPO roadway classification maps to see if the assumed classification is
consistent. HNTB to advise ODOT of the outcome.
Project Schedule:
Office of Technical Services has indicated that they will be able to provide opening day
certified traffic for the 5 other potential signal locations, this is excluding Vista/Second,
by the end of July 31st. It was discussed that if needed to meet the proposed Step 7
submittal on August 5, 2009 the traffic signal warrant report for these signals would
most likely be submitted on a later date.. HNTB will inquire with team to determine a
date based on the July 31st date.
Structure type studies are on-going. Mr. Walters reported that the first structure
submittal for bridge 7S will be submitted at the end of this week July 10th or Monday 7-
13-2009. Bridge 7N may be delayed due to profile issues trying to tie-into Phase 1A but
should be submitted at the end of the week of 13th.
Scott Kasler requested a conference call meeting to discuss updating the MOT 75 Project
Ellis schedule milestones. Richard Walters has set-up a tentative conference call on the
morning of 7-14-2009
The foregoing constitutes our understanding of the matters discussed and the conclusions reached. If there are any questions, corrections, omissions, or additional comments, please advise the author within five working days after receipt of these minutes.
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There were scheduling conflicts in the month of August therefore the next Progress meeting will be tentatively scheduled for 10:00 am on Wednesday September 9, 2009.
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Project 387(07)
MOT-75-13.11
PROGRESS MEETING MINUTES July 29th, 2009
Attendees: See sign-in sheet.
Agenda Topic: Action Items: 1. Corrections to last Progress Meeting Minutes:
Comments were received and incorporated into the
meeting minutes for the June 24th, 2009 meeting
minutes.
Description: N/A
Person Responsible:
N/A
Deadline: N/A
2. Outstanding Issues:
Concrete coping/sleeper slab
Description: N/A
Person Responsible:
N/A
Deadline: N/A
3. Safety:
None
Description: N/A
Person Responsible:
N/A
Deadline: N/A
4. Work in Progress:
a. Prime
i. In progress =
a) Excavation / Embankment = Existing
SB I-75, E4 and E5
b) MOT-75-1367 = Pier #3 Base, Pier #2
Stem, Pier #1 Stem complete, Decking
Rt. From Pier #6 to Pier #3, RA MSE
wall backfill.
c) MOT-75-1433 = Fwd Beam Seat, Pier
Caps. August 17th
, steel beams
d) MOT-75-1396 = Lt side Parapets
poured, false decking rt. Side, Backwalls
formed up on Lt. side.
e) MOT-75-1347 = MSE Wall Settlement.
ii. Look ahead =
Ramp E4+E5, August 28th
, open
August 12th
barrier wall, sloping
Description: N/A
Person Responsible:
N/A
Deadline: N/A
Description: N/A
Person Responsible:
N/A
Deadline: N/A
16
Agenda Topic: Action Items: Fill between Keowee + Leo I-75 SB
Down to 1396 with fill.
1367 Phase line sheeting possibly
over the weekend.
Main St. = Working on Main St.
(RTA)
MSE Wall #3 = 1352 bridge
b. Subs
i. In progress =
a) JB Steel = Installing reinforcing steel.
b) Bansal = Misc. lighting and traffic
signals – moving temporary wires, high
mast will be set.
ii. Look ahead (time period) =
Jurgensen = August 10th
Bansal will be on site.
Security will be on site.
Apollon = 1393 bridge over I-75, will
need lane closures.
5. Progress Schedule:
a. Current Schedule Update = Schedule update
received 07/17/09 06/17/09, completion date of
10/07/2011
b. Current Completion Date = 10/22/2011
c. Next Schedule Update = 08/20/09
Description: N/A
Person Responsible:
N/A
Deadline: N/A
6. Delays :
a. Actual Delays = None at this time.
Weather days = None at this time.
b. Potential Delays = Coping and sleeper slab.
Description: N/A
Person Responsible:
N/A
Deadline: N/A
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Agenda Topic: Action Items:
7. Time Extensions:
a. None at this time.
Description: N/A
Person Responsible:
N/A
Deadline: N/A
8. R/W and Utilities:
None at this time.
Description: N/A
Person Responsible:
N/A
Deadline: N/A
9. Environmental:
a. Erosion Control Reports
i. Weekly, and after every 0.5” of rain = The
contractor was reminded to submit weekly
erosion control reports.
b. Regulatory Permits
i. 404/401 =
Description: N/A
Person Responsible:
N/A
Deadline: N/A
10. Change Order Status:
Processed Change Orders =
C.O. #73 = 1347 – 12” piling above contract limits.
a. Possible Change Orders
Main St. Undercuts
Coping
Railroad Ties = Rumpke can accept.
Tank Removal on Main St.
11. Maintenance of Traffic:
a. Upcoming Closures
Misc. closures on side streets.
Description: N/A
Person Responsible:
N/A
Deadline: N/A
Description: N/A
Person Responsible:
N/A
Deadline: N/A
12. Public Relations:
a. Complaints = None
b. Other
Lane Closure Notice = 7 days
Follow Lane Closure Policy
Description: N/A
Person Responsible:
N/A
Deadline: N/A
13. Testing/Materials: The contractor is reminded to use only QPL certified
suppliers if the material is on the QPL list per the
specifications.
Please remember to submit all required paperwork for
materials incorporated into the project.
Description: N/A
Person Responsible:
N/A
Deadline: N/A
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Agenda Topic: Action Items:
14. Submittals:
a. Under review = None
b. Accepted = None
Description: N/A
Person Responsible:
N/A
Deadline: N/A
15. Value Engineering Change Proposals (VECPs):
Description:
Person Responsible:
Deadline:
16. Request For Information (RFIs):
a. Outstanding RFIs =
RFI # 163 = Control Center Questions
Description:
Person Responsible:
Deadline:
17. Completed Items & Agreement on Final Quantities: =
a) ODOT has received concurrence on some final
quantities. Kokosing reviewing others.
Description: Final
quantity agreement
Person Responsible:
Josh Bowman / Tony
Sharkins
Deadline: N/A
18. Dispute Resolution:
a. Disputes = None at this time
i. Current =
ii. Potential =
b. Claims
i. Current = Coping and sleeper slab.
ii. Possible =
Description: N/A
Person Responsible:
N/A
Deadline: N/A
19. Estimates:
Current
Description: N/A
Person Responsible:
N/A
Deadline: N/A
20. EEO/Wages: = None at this time.
21. Partnering: = None at this time Description: N/A
Person Responsible:
N/A
Deadline: N/A
22. C95 Issues: =
Bansal Construction – Notification of work
Description: N/A
Person Responsible:
N/A
Deadline: N/A
23. Contractor Issues:
Description: N/A
Person Responsible:
N/A
Deadline: N/A
24. ODOT Issues: Description: N/A
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Agenda Topic: Action Items: Person Responsible:
N/A
Deadline: N/A
25. Open Discussion:
Description:
Person Responsible:
Deadline:
26. Next Meeting:
a. Date = 08/26/09 1PM
b. Location = ODOT Field Office off Main Street
Description: N/A
Person Responsible:
N/A
Deadline: N/A
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DISTRICT 7 MONTHLY PROJECT UPDATE
Mot-75-13.11
(Phase 1A)
PID 75927 Project 0387-07
Period ending July 30, 2009
1. Current Work:
Bridge MOT -75- 1367 – Placed deck concrete pour 2 of 6 / Decking continues
for pour 3 of 6/Concrete beam placement Spans 3&4/Substructure at Piers 1&2
Bridge MOT-75-1396 – Parapets constructed on Left Bridge / Decking Right
Bridge
Bridge MOT-75-1433 (Keowee) – Forming stage 2 phase 2 columns
MSE Walls : #6 Erecting panels/Backfilling
Bridge MOT-75-1347 (Main Street) – MSE wall abutments have been completed.
Excavation / Embankment operations at various locations
Main Street west side roadway excavation & 304 installation
Lighting installation operations at various locations
2. Staffing levels:
Scott LeBlanc, P.E. Project Manager
Josh Bowman, P.E. Project Engineer
Darreyl Davis, CPM Management Analyst
Joe Sapp Transportation Engineer
Jeff Price Highway Technician
Mike Payne Highway Technician
Kevin Rosicka Highway Technician
Doug Woolf Highway Technician
Kyle Reindel Highway Technician
Scott Hootman Engineering Clerk
3. Cost:
3a. In-Process Change Orders (EW $37,687.21) (DIST $38,895.00)
Total $76,582.21
CO#69 = Difference in plan estimated amounts and those established from
field measurements for HP 12x53 piles, APP(Dist $38,395.00)
CO#71 = Installation of additional phase line sheeting at interface between
excavation for MSE Wall #18 and existing approach slab (EW $37,687.21)
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3b. Potential Change Orders
Revised grades MOT-75-1367
Removal of 3 underground storage tanks along Main Street
Additional Piling at MOT-75-1367
Removal and disposal of railroad ties discovered along Main Street
Coping/Sleeper slabs
3c. Amount Paid to Date
Last Summary This Summary Difference
Bid amount of contract $121,873,847 $121,873,847 $0
Extra work adjustments $4,320,905 $4,387,473 $66,568
Change order adjustments -$4,339,804 -$4,187,162 $152,642
Current contract amount $121,854,947 $122,074,158 $219,211
Paid to date $73,299,566 $76,127,778 $2,828,212
Percent paid to date 60% 62% 2%
Thru Estimate #40 approved 7/15/09
Change Orders includes $387,707 in price adjustments.
Paid to Date includes $1,000,000 incentive #1.
4. Request for Information:
Total RFI’s to Date : 165
Total outstanding RFI’s : 2
5. R/W and Utilities:
None
6. DBE/EEO:
Project has 8.0% DBE Goal
Contractor current submitted DBE usage is 7.3%
7. Media and Congressional Inquires:
Ongoing media inquires and travel advisories.
22
8. Security and Safety Concerns:
Number of accidents occurring within project limits within construction zones for
both Phase 1A as well as the adjacent Stanley Ave Project (Month of June 2009 –
24)
9. Maintenance of Traffic:
Various nighttime I-75 closures NB and SB pursuant to the Departments lane
closure policy and the contract provisions.
Ramp from SB SR4 to SB I-75 was reopened on 7/8/09
10. Schedule:
Contractual Dates:
Stage 1 interim completion 3/31/2009 – 151 days behind
Stage 2 interim completion 5/18/2010 – 230 days behind
Stage 3 interim completion 9/27/2011 – 331 days behind
Final completion 10/22/2011 – 115 days behind
Original completion
date
Weather days Days due to other
delays
Current completion date
June 30, 2011 *112 **3 October 22, 2011
* 18 days of actual weather delay impacted the CPM schedule by 112 days.
**73 Days of delay due to scour impacted the CPM Schedule by 215 days. 212 days of
this delay was mitigated by the Department as a result of allowing additional ramp
closures between SR4 and SB I-75.
Current CPM Update (7-10-09)
Early Finish Float
Stage 1 Incentive Date 12/19/08 Completed
Stage 2 Incentive Date 10/12/09 218
Stage 3 Incentive Date 8/11/11 47
Final Completion Date 10/07/11 15
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Project 387(07)
MOT-75-13.11
PROGRESS MEETING AGENDA August 26th, 2009
Attendees: See sign-in sheet.
Agenda Topic: Action Items: 27. Corrections to last Progress Meeting Minutes:
Comments were received and incorporated into the
meeting minutes for the July 29th, 2009 meeting
minutes.
Description: N/A
Person Responsible:
N/A
Deadline: N/A
28. Outstanding Issues:
Concrete coping/sleeper slab
Description: N/A
Person Responsible:
N/A
Deadline: N/A
29. Safety:
None
E4/E5 around the bend, ramp to State Route 4 and
Webster St.
Description: N/A
Person Responsible:
N/A
Deadline: N/A
30. Work in Progress:
a. Prime
i. In progress =
f) Excavation / Embankment = Existing
SB I-75, E4 and E5
g) MOT-75-1367 = Piers complete,
decking span 5 toward rear abutment
and beam installation. Deck pour next
week. (Possibly move one week)
h) MOT-75-1433 = Detailing beams and
false decking
i) MOT-75-1396 = Reinforcing steel
installation and deck pour scheduled for
08/27/09. Backwalls being formed. (6
hour pour)
j) MOT-75-1347 = Abutment construction.
k) MSE Wall 3 = Setting panels and
placing backfill. (Possibly complete
Friday, drainage will be finished in this
area)
l) Misc. work on E4/E5 = paved gutter and
grading.
Description: N/A
Person Responsible:
N/A
Deadline: N/A
Description: N/A
Person Responsible:
N/A
Deadline: N/A
24
Agenda Topic: Action Items:
ii. Look ahead =
Subgrade
Underdrain = From north to south.
Approach slabs on mainline
structures.
Pier 1 to rear abutment on 1367 = Set
beams and detail
Finish existing river bridge removal
Keowee St. beams detailed.
Leo St. work will be as directed.
Finish Grand Ave. removal.
b. Subs
i. In progress =
c) JB Steel = Installing reinforcing steel.
d) Bansal = Misc. lighting and traffic
signals – moving temporary wires, high
mast will be set.
e) Apollon = Paint last span on structure
1393. (Gone for 2 weeks, ½ of 1396 will
be done)
f) Security Fence = Sign and sign support
installations. (Thursday and Friday)
g) Woodland Acres = Temporary seeding
and mulching. (Mowing)
ii. Look ahead (time period) =
31. Progress Schedule:
a. Current Schedule Update = Schedule update
received 08/10/09, completion date of 10/07/2011
b. Current Contract Completion Date = 10/22/2011
c. Next Schedule Update = 09/20/09
Description: N/A
Person Responsible:
N/A
Deadline: N/A
32. Delays :
a. Actual Delays = None at this time.
Description: N/A
Person Responsible:
N/A
25
Agenda Topic: Action Items: Weather days = None at this time.
b. Potential Delays = Coping and sleeper slab.
Deadline: N/A
33. Time Extensions:
a. None at this time.
Description: N/A
Person Responsible:
N/A
Deadline: N/A
34. R/W and Utilities:
RTA poles on Main St. (Possibly next week. 2 or 3
weeks’ worth of work)
Description: N/A
Person Responsible:
N/A
Deadline: N/A
35. Environmental:
a. Erosion Control Reports
i. Weekly, and after every 0.5” of rain = The
contractor was reminded to submit weekly
erosion control reports.
b. Regulatory Permits
i. 404/401 = No issues
Description: N/A
Person Responsible:
N/A
Deadline: N/A
36. Change Order Status:
Processed Change Orders =
C.O. #74 = Steel price adjustment for approach slabs
2008.
C.O. #75 = Fuel price adjustment 9/2008 to 1/2009
C.O. #76 = Grinding fins, tears and slivers MOT-75-
1462
C.O. #77 = Telephone chamber conflicts with 30”
storm on Main St.
C.O. #78 = Downtime costs for secret service
imposed shutdown on 10/9/08
C.O. #79 = Repair damaged impact attenuator
C.O. #80 = Relocate 3 MOT signs Phase 1 Stage 1
b. Possible Change Orders
Coping
Leo St approach slab and backwall repairs.
37. Maintenance of Traffic:
a. Upcoming Closures
Misc. closures on side streets.
Misc. lane closure on I-75
Description: N/A
Person Responsible:
N/A
Deadline: N/A
Description: N/A
Person Responsible:
N/A
Deadline: N/A
26
Agenda Topic: Action Items: 38. Public Relations:
a. Complaints = None
b. Other
Lane Closure Notice = 7 days
Follow Lane Closure Policy
Description: N/A
Person Responsible:
N/A
Deadline: N/A
39. Testing/Materials: The contractor is reminded to use only QPL certified
suppliers if the material is on the QPL list per the
specifications.
Please remember to submit all required paperwork for
materials incorporated into the project.
Description: N/A
Person Responsible:
N/A
Deadline: N/A
40. Submittals:
a. Under review = None
b. Accepted = None
Description: N/A
Person Responsible:
N/A
Deadline: N/A
41. Value Engineering Change Proposals (VECPs):
Description:
Person Responsible:
Deadline:
42. Request For Information (RFIs):
a. Outstanding RFIs =
RFI # 171 = Underpass lighting.
Description:
Person Responsible:
Deadline:
43. Completed Items & Agreement on Final Quantities: =
b) ODOT has received concurrence on some final
quantities. Kokosing reviewing others.
Description: Final
quantity agreement
Person Responsible:
Josh Bowman / Tony
Sharkins
Deadline: N/A
44. Dispute Resolution:
a. Disputes = None at this time
i. Current =
ii. Potential =
b. Claims
i. Current = Coping and sleeper slab.
ii. Possible =
Description: N/A
Person Responsible:
N/A
Deadline: N/A
45. Estimates:
Current
Description: N/A
Person Responsible:
N/A
Deadline: N/A
46. EEO/Wages: = None at this time.
27
Agenda Topic: Action Items: 47. Partnering: = None at this time Description: N/A
Person Responsible:
N/A
Deadline: N/A
48. C95 Issues: =
Bansal Construction – Notification of work
Send letter to Bansal (from ODOT and Kokosing)
Description: N/A
Person Responsible:
N/A
Deadline: N/A
49. Contractor Issues:
Description: N/A
Person Responsible:
N/A
Deadline: N/A
50. ODOT Issues:
Leo St. approach slab and backwalls.
4’x6’ box culvert
Description: N/A
Person Responsible:
N/A
Deadline: N/A
51. Open Discussion:
Description:
Person Responsible:
Deadline:
52. Next Meeting:
a. Date = 09/30/09 1PM
b. Location = ODOT Field Office off Main Street
Description: N/A
Person Responsible:
N/A
Deadline: N/A
28
DISTRICT 7 MONTHLY PROJECT UPDATE
Mot-75-13.11
(Phase 1A)
PID 75927 Project 0387-07
Period ending August 27, 2009
1. Current Work:
Bridge MOT -75- 1367 – Planned deck pour week September 7th/ Decking
continues /Concrete beam placement in span 5
Bridge MOT-75-1396 – Deck pour planned for 8/27/Right Bridge
Bridge MOT-75-1433 (Keowee) – Stage 2 beams set
Bridge MOT-75-1347 (Main Street) – Working on footers both sides of Phase 2
Excavation / Embankment operations at various locations
Main Street west side roadway excavation & 304 installation
Lighting installation operations at various locations
MSE Wall #3 – progressing (Main Street to NB I-75
2. Staffing levels:
Scott LeBlanc, P.E. Project Manager
Josh Bowman, P.E. Project Engineer
Darreyl Davis, CPM Management Analyst
Joe Sapp Transportation Engineer
Jeff Price Highway Technician
Mike Payne Highway Technician
Kevin Rosicka Highway Technician
Doug Woolf Highway Technician
Kyle Reindel Highway Technician
Scott Hootman Engineering Clerk
3. Cost:
3a. In-Process Change Orders (EW $78,382.25) (DIST $41,906.50)
Total $120,288.75
CO#69 = Difference in plan estimated amounts and those established from
field measurements for HP 12x53 piles, APP(Dist $38,395.00)
CO#71 = Installation of additional phase line sheeting at interface between
excavation for MSE Wall #18 and existing approach slab (EW $37,687.21)
CO#74 = Steel Price Adjustment for reinforcing steel delivered for period
ending 12/18/2008 (Dist $3,511.50)
29
CO#75 = Fuel price adjustment per proposal note from September 2008 to the
end of January 2009 (EW $21,055.86)
CO#76 = Grinding of fins, tears, and slivers on existing beams #5 and #6 on
the Leo St Bridge (EW $1,163.47)
CO#77 = Work associated with encountering a telephone junction chamber
while installing the 30” storm from D-120 to D-200 (EW $5,735.86)
CO#78 = Down time associated with Secret Service imposed total project
shutdown, due to Presidential motorcade (EW $3,832.57)
CO#79 = Repairing of impact attenuator NB 75 to Main St Ramp (EW $
6,284.27)
CO#80 = Relocation of existing signs (EW $2,623.01)
3b. Potential Change Orders
Coping/Sleeper slabs
Backwall reconstruction at Leo Street
3c. Amount Paid to Date
Last Summary This Summary Difference
Bid amount of contract $121,873,847 $121,873,847 $0
Extra work adjustments $4,387,473 $4,387,473 $0
Change order adjustments -$4,187,162 -$4,187,162 $0
Current contract amount $122,074,158 $122,074,158 $0
Paid to date $76,127,778 $78,242,895 $2,115,117
Percent paid to date 62% 64% 2%
Thru Estimate #43 approved 8/17/09
Change Orders includes $387,707 in price adjustments.
Paid to Date includes $1,000,000 incentive #1.
4. Request for Information:
Total RFI’s to Date : 171
Total outstanding RFI’s : 1
30
5. R/W and Utilities:
Relocation of RTA poles on Main Street
6. DBE/EEO:
Project has 8.0% DBE Goal
Contractor current submitted DBE usage is 7.3%
7. Media and Congressional Inquires:
Ongoing media inquires and travel advisories.
8. Security and Safety Concerns:
Number of accidents occurring within project limits within construction zones for
both Phase 1A as well as the adjacent Stanley Ave Project (Month of July 2009 –
34)
9. Maintenance of Traffic:
Various nighttime I-75 closures NB and SB pursuant to the Departments lane
closure policy and the contract provisions.
10. Schedule:
Contractual Dates:
Stage 1 interim completion 3/31/2009 – 151 days behind
Stage 2 interim completion 5/18/2010 – 230 days behind
Stage 3 interim completion 9/27/2011 – 331 days behind
Final completion 10/22/2011 – 115 days behind
Original completion
date
Weather days Days due to other
delays
Current completion date
June 30, 2011 *112 **3 October 22, 2011
* 18 days of actual weather delay impacted the CPM schedule by 112 days.
31
**73 Days of delay due to scour impacted the CPM Schedule by 215 days. 212 days of
this delay was mitigated by the Department as a result of allowing additional ramp
closures between SR4 and SB I-75.
Current CPM Update (8-10-09)
Early Finish Float
Stage 1 Incentive Date 12/19/08 Completed
Stage 2 Incentive Date 10/19/09 211
Stage 3 Incentive Date 8/11/11 47
Final Completion Date 10/07/11 15
32
III. Annual Project Management Plan Update Log
No revisions to processes or procedures included in the 2008 updated Project
Management Plan have been proposed or approved at this time.
33
IV. August/September, 2009 Meeting Schedule
Phase 2 Design Progress Meeting: Wednesday, September 16, 2009, Center for
Regional Cooperation
Monthly Construction Project Update Meeting, Thursday, September 24, 2009,
ODOT District 7 Headquarters
Phase 1A Construction Progress Meeting: Wednesday, September 30, 2009,
ODOT Field Office
Phase 2 Design Progress Meeting: Wednesday, October. 8, 2009, Center for
Regional Cooperation
Monthly Construction Project Update Meeting, Thursday, October 22, 2009,
ODOT District 7 Headquarters
Phase 1A Construction Progress Meeting: Wednesday, October 28, 2009, ODOT
Field Office