mongolia procurement reform program
TRANSCRIPT
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Procurement Reform Program
General Director, Kh.Gantsogt
Procurement Policy Department ofMinistry of Finance, Mongolia
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Key challenges
Public Procurement system development
(legal and organizational structure)
E-ProcurementTraining
Three years plan (2011-2013)
Procurement Reform Program
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Key challenges identified
Corruption (lack of willingness)
Weak monitoring and auditing of procurement
performances
Lack of transparency (do not publishing bid result)
Contract management issue (responsibility of
Procuring entities and contractors)
Delays and mismanagement due to lack of planningand capacity
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Public Procurement
System Development in Mongolia
2000-2005 (Centralized)
Establishment of first law on PublicProcurement
Institutional Structure: Policy and Coordination
Semi centralizedImplementation
Capacity Building
Training and Methodologyadvise
Budget-Tendering
2006-2010 (Half Centralized)
Revised Law on Public Procurement
Strengthening the InstitutionalStructure:
Policy and Coordination
Decentralized Implementation
Capacity Development
Sustainable Training System
E-procurement
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Revised Law on Public Procurement (2006-2010)
Strengthening the decentralized implementation of the procurementprocess and streamlining the procurement management
Enhancing the responsibility and accountability at the procuring entity
level (procurement planning to reporting and filing)
Clearly defined procurement policy and coordination functions andresponsibilities of the Ministry of Finance (Procurement PolicyDepartment)
Guaranteed the principles and legal basis of introducing e-Procurementsystem into the government procurement
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Institutional Structure:
Procurement Policy Department
Formulation of the government procurement policy, that supportseconomic development objectives and mid term fiscal policy
Drafting the legislation and issuing the rules and procedures forpublic procurement practitioners including sample SBD and contractforms
Procurement review and monitoring through no-objection
Government procurement capacity development
Collection and dissemination of information related to the publicprocurement
Research and analysis related to the public procurement
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The Procurement Policy Department (PPD) is a professional
department, which deals with variety aspects of policies and
coordination of public procurement.
PPD doesntnot engage in organizing and implementing procurement
activities directly.
PPD only provides contractors with professional advice, necessary rules
and instructions.
PPD keep surveillance on contracting procedures of governmentorganizations, whether it is ruled by relating laws, regulations and
rules.
Procurement Policy Department
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E-procurement
July October, 2007 Feasibility study on introducinge-procurement to Mongolia is conducted by KoreanGovernment;
November, 2007 Request for financing Phase 1 ofintroducing e-procurement to Mongolia submitted toKOICA;
Waited for electronic infrastructure establishment;
In July 2010, MOU between two countries weresigned, establishment of e-procurement systemproject is ready to be launched;
The project will continue for period of 10 monthsstarting from November 8, 2010;
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E-procurement
The purposeone stop bid system; automation of
business process; and public information
disclosure via Internet; By developing e-procurement system,
e-shopping mall system,
e-bidding system,e-catalog system,
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E-procurement
Expected results of the e-procurement system improvement of transparency and efficiency;
acceleration of government digitalization;
cost reduction;
By 2013, e-procurement system will implement andall procurement transactions will be done by onlineform.
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Public Procurement Training
Basic 2 reasons:Inadequate competence of
implementing public institutions
Increased level of Public awareness
on Public Procurement of the
Government
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2000-2006 MOF providing a training
2006- present Training institutions areproviding training
Public Procurement Training
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National program for human resource
development of Public Procurement
2007-2010 (National Program)
Objective
Develop the system to train a capable professional human resource toconduct public procurement at the national level
Focusing on:
Identify the strategy and desired outputs in the med term Ensure the participation of civil society and universities and other NGOs
Accreditation of training institutions that provides permanentprofessional training program with certificates
Enhancing the knowledge and skills of all parties involved in publicprocurement including suppliers and contractors
Public awareness programs to improve right perception andunderstanding on public procurement
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Cooperating Institutions(under MOU) Procurement Development Center NGO-MOU Academy of Management
(an Implementing agency of Mongolian Govt.) Mongolian National University University of Science and Technology
Department of Management
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Responsibilities parties:
Technical support to training institutions by MOF
Training of trainers by MOF
Exchange of information
PPD is responsible for taking tests and issuing certificates from
trainings held by institutions
Basic requirements for MOU establishing
Technical: (have at least one training room equipped with
adequate training tools)
Human: (at least 2 teachers trained issued B5 training) etc.,.
Via MOU regulatingHow is the training quality ensured?
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Types of Public Procurement Trainings
A1 One day (legal information dissemination)
More than 2000 certificates issued
A3 Three days (Basics of Public Procurement)2600 certificates issued
B5 Five Days (Training of Trainers)
91 certificates issued
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Additional regulations made in accordance with
ensuring of Public Procurement knowledge
Regulation on short -term training and certificate issuing in
order (reviewed in 2008 and 2010)
Major recent amendments:
Members shall attend repetitive course after expiry of
3 year validity period of the Certificates
Evaluation committee head and secretary must own
A3 Training Certificate for mandatory
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We are working to improve efficiency of the Public Procurement step by
step with cooperation with World Bank, Asian Development Bank andKOICA (Korean International Cooperation Agency)
We started the following works and those will be the leading tasks of thefollowing three years.
1. To improve and develop Public Procurement Law and otherrelating rules and instructions.
Blacklisting
Performance monitoring, strenthened Accountability
Further decentralization
2. To implement e-Procurement (e-Shopping, e-Bidding) system
3. To continue develop National Training System Online training program
Short term training program for private sector
University degree program on Procurement
Support for training institutions
In the following three years (2011-2013)