monday, april 20, 2015april 20-22, 2015 kalahari resort wisconsin dells, wisconsin 4 preliminary...

The Wisconsin Safety Council is the state’s leading provider of workplace safety training and programming. We’re the reason more people come home safely from manufacturing plants, offices, and construction sites every day. Founded in 1923, the Wisconsin Safety Council is dedicated to saving the lives of Wisconsin workers. WSC is an educational division of WMC, which is the Wisconsin manufacturers association and the state chamber of commerce, and is proud to be the official state chapter of the National Safety Council.

Exhibit ContactBrian Mirr Membership & Customized Training Coordinator Wisconsin Safety CouncilPO Box 352, Madison, WI 53701-0352 • 501 E Washington Ave, Madison, WI 53703 Phone: 608.661.6911 or 800.236.3400 Fax: 608.258.3413 Email: [email protected] Website: www.wisafetycouncil.org

@WISafetyCouncil WISafetyCouncil Wisconsin Safety Council

“As a vendor, the traffic was very good and the interaction with clients was great. I am also sure that we generated a good amount of new business. As always, a classy and professional event.”–Dan Feldt, Stantec Consulting Services, Inc.

“The conference this year was excellent. You and your team did a fantastic job. I have been going for the past 12 years and I think this was the best one yet. Looking forward to next year.”–Trampas Walker, Cummins Filtration - Neillsville

“I cannot begin to count the number of times I was told, or I overheard, good comments relating to the conference. Everyone I spoke with was impressed with the number and variety of exhibitors and speakers/topics. I think this conference was better than any that I have been involved with in the past.”–Mike Byington, Kwik Trip, Inc.

Generate Qualified Leads!

Join the Wisconsin Safety Council for the state’s premier safety and health conference. Wisconsin’s leading safety, health, and environmental professionals gather in Wisconsin Dells to find the latest and greatest products and services they need to strengthen their safety and health programs. The hundreds of attendees also share best practices, learn from educational programs, and network with their peers throughout the conference.The 2015 Wisconsin Safety and Health Conference and Expo will feature renowned speakers, educators and professionals, and will celebrate the strength of industry in Wisconsin. Wisconsin is known for our rich workforce history and strong work ethic. As an exhibitor you will be among the leaders in the safety and health professions. With dedicated exhibit time, extensive time allowed for networking, and a variety of events held in the exhibit hall, exhibitors are front and center to the attendees. This is the ideal environment in which to exhibit, demonstrate, and sell.

• Talk directly with decision-makers from some of Wisconsin’s leading companies, generating strong, solid leads

• Increase your brand awareness to the hundreds of qualified safety and health professionals

• Maximize your presence at the Conference through a variety of events and high-visibility opportunities

April 20-22, 2015 Kalahari Resort Wisconsin Dells, Wisconsin 2

Preliminary Exhibitor Schedule*

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*Schedule subject to change


Monday, April 20, 2015Pre-Conference Courses 8:00 a.m. - 5:00 p.m.

Exhibitor Move In and Registration 12:00 p.m. - 8:00 p.m.

Tuesday, April 21, 2015Exhibitor Move In and Registration 6:00 a.m. - 9:00 a.m.

Continental Breakfast 7:30 a.m. - 9:00 a.m.

Expo Hall Grand Opening (after Keynote) 9:00 a.m. - 10:00 a.m.

Expo Hall Hours 9:00 a.m. - 4:00 p.m.

Educational Sessions 10:00 a.m. - 4:30 p.m.

Full Conference Break in Expo Hall 11:00 a.m. – 11:30 a.m.

Box Lunches Delivered to Exhibitor Booths 11:30 a.m.

Attendee Lunch and Full Expo Break 12:30 p.m. – 1:30 p.m.

Dessert in Expo Hall 12:30 p.m. – 1:30 p.m.

Exhibitor Managed Prize Drawings Held throughout the day

Full Conference Break in Expo Hall 2:30 p.m. - 3:00 p.m.

Grand Door Prizes in Expo Hall 3:00 p.m. - 3:30 p.m. (Attendees must be present to win)

Networking Reception 4:30 p.m. - 6:00 p.m.

Vendor Hospitalities (by invitation) 5:00 p.m. - 6:30 p.m.

Wednesday, April 22, 2015Continental Breakfast 7:30 a.m. – 9:00 a.m.

Expo Hall Hours 9:00 a.m. - 1:30 p.m.

Full Conference Break in Expo Hall 9:00 a.m. - 9:30 a.m.

Educational Sessions 9:00 a.m. - 3:00 p.m.

Exhibitor Managed Prize Drawings Held throughout the day

Full Conference Break in Expo Hall 10:30 a.m. - 11:00 a.m.

Box Lunches Delivered to Exhibitor Booths 11:30 a.m.

Attendee Lunch and Full Expo Break 12:00 p.m. - 1:30 p.m.

Dessert in Expo Hall 1:00 p.m. – 1:30 p.m.

Grand Door Prizes in Expo Hall 1:00 p.m. – 1:30 p.m. (Attendees must be present to win)

Exhibitor Move Out 1:30 p.m. - 6:00 p.m.

3 Wisconsin Safety & Health Conference and Expo Invitation to Exhibit


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Listed as a sponsor on our website with link to your page

Listed as a Wisconsin company who is committed to safety in our Commitment to Safety campaign

Recognition as a Sponsor in WSC’s Safety Zone E-Newsletter

Exhibitors: Sign at your booth highlighting you as a Sponsor

Logo will be displayed on Conference signage

Recognized at the Opening Sessions of the Conference

Listed as a Sponsor in the Final Program

Your company will be included in our ongoing presentation slideshow on the TV displayed at the WSC booth

Your logo will be displayed on a rotating banner on the WSC homepage

Full-colored ad space in the Final Program

Logo will be prominently displayed in the Conference Final Program

Complimentary registration to attend the Conference

You will be a sponsor of one of the Keynote Speakers at the Conference

Two (2) months feature sponsorship of our electronic communications to WSC members

(Value of $1,000)

10% off any customized on-site training

Included as an Autumn Conference Sponsor

Logo/QR tag on Expo Hall Entrance Unit

Company Name Only



Endless Possibilities!Not only can you highlight your products and services at your booth, but you can also sponsor a specific event at the conference to increase brand visibility.

Opening Keynotes

Tuesday, April 21, 2015 Opening SessionWednesday, April 22, 2015 Opening SessionNotable national speakers with a background in safety, motivation and leadership have been invited to speak each day.Sponsorships available starting at $5,000.

Breakfast Sponsors

Become the breakfast sponsor and all hungry morning attendees will see that you sponsored breakfast.

Lunch Sponsors

Become the lunch sponsor and increase the visibility of your brand during lunch

Lanyard Sponsor

Donate 1,200 lanyards for all name badges to be hung from! You will receive sponsorship level equal to the value of the lanyards. A great way to have every attendee see your brand!

Health Screening

Are you a company in the medical and health field? Host health screenings at your booth. A great way to boost traffic at your booth and increase brand awareness!

Networking Reception

Tuesday, April 21, 2015 4:30 p.m. - 6:00 p.m.Sponsor the networking reception where attendees can network with their fellow safety and health professionals!

Coffee Break Sponsor

By the time Wednesday comes, help keep minds focused and alert by sponsoring the coffee breaks on Tuesday or Wednesday.

Lead Retrieval Sponsor

Become the lead retrieval sponsor to provide badges that incorporate barcodes to allow for even greater efficiency while networking!

Caricatures/5-Minute Massage Sponsor

Sponsor one of the expo hall events that provide fun and relaxation Tuesday afternoon.

Conference Sponsorship Events

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By making the pledge to be a sponsor in the Wisconsin Safety Council’s Commitment to Safety campaign, you are showing thousands of others that your company believes in a safe workplace and safe employees. It is also a great opportunity to showcase your products, services, program, or organization to a targeted audience of safety, health, and environmental professionals of all industries.



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Advertising Opportunities

Abundant OpportunitiesMaximize your exposure. The Wisconsin Safety Council offers a variety of opportunities for you and your organization to complement your exhibit. Consider the following to reinforce your position in the marketplace.

Conference Program

Complement your presence by placing a full-color ad in the Conference Program Guide distributed to each registrant at the conference, and electronically to all members after the conference.

Final Program Guide Ads Inside Front Cover $1,250Inside Back Cover $1,250Back Cover $1,500

Full-Page $5501/2-Page $2751/4-Page $200

Final Program Cover Ads

Conference Bags Insert — $500

Only 15 Opportunities Available!

Put your corporate message into the hands of each conference attendee by inserting your promotional materials in the on-site conference bags.Each insert must be 8.5” x 11” maximum. Approximately 1,200 inserts must be provided 21 days prior to the show date. WSC reserves the right to review or reject any insert. Inserts are acceptable on a first-come, first-served basis. One insert per company.

Full Page

Ad

Lorem ipsum dolor sit amet, consectetuer adipiscing elit. Nam nibh. Nunc varius facilisis eros. Sed erat. In in velit quis arcu ornare laoreet. Curabitur adipiscing luctus massa. Integer ut purus ac augue commodo commodo. Nunc nec mi eu justo tempor consectetuer. Etiam vitae nisl. In dignissim lacus ut ante. Cras elit lectus, bibendum a, adipiscing vitae, commodo et, dui. Ut tincidunt tortor. Donec nonummy, enim in lacinia pulvinar, velit tellus scelerisque augue, ac posuere libero urna eget neque. Cras ipsum. Vestibulum pretium, lectus nec venenatis volutpat, purus lectus ultrices risus, a condimentum risus mi et quam. Pellentesque auctor fringilla neque. Duis eu massa ut lorem iaculis vestibulum. Maecenas facilisis elit sed justo. Quisque volutpat malesuada velit.

Nunc at velit quis lectus nonummy eleifend. Curabitur eros. Aenean ligula dolor, gravida auctor, auctor et, suscipit in, erat. Sed malesuada, enim ut congue pharetra, massa elit convallis pede, ornare scelerisque libero neque ut neque. In at libero. Curabitur molestie. Sed vel neque. Proin et dolor ac ipsum elementum malesuada. Praesent id orci. Donec hendrerit. In hac habitasse platea dictumst. Aenean sit amet arcu a turpis posuere pretium.

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nisi laoreet placerat. Duis sed ipsum ac nibh mattis feugiat. Proin sed purus. Vivamus lectus ipsum, rhoncus sed, scelerisque sit amet, ultrices in, dolor. Aliquam vel magna non nunc ornare bibendum. Sed libero. Maecenas at est. Vivamus ornare, felis et luctus dapibus, lacus leo convallis diam, eget dapibus augue arcu eget arcu.

Fusce auctor, metus eu ultricies vulputate, sapien nibh faucibus ligula, eget sollicitudin augue risus et dolor. Aenean pellentesque, tortor in cursus mattis, ante diam malesuada ligula, ac vestibulum neque turpis ut enim. Cras ornare. Proin ac nisi. Praesent laoreet ante tempor urna. In imperdiet. Nam ut metus et orci fermentum nonummy. Cras vel nunc. Donec feugiat neque eget purus. Quisque rhoncus. Phasellus tempus massa aliquet urna. Integer fringilla quam eget dolor. Curabitur mattis. Aliquam ac lacus. In congue, odio ut tristique adipiscing, diam leo fermentum ipsum, nec sollicitudin dui quam et tortor. Proin id neque ac pede egestas lacinia. Curabitur non odio.

Nullam porta urna quis mauris. Aliquam erat volutpat. Donec scelerisque quam vitae est. Aenean vitae diam at erat pellentesque condimentum. Duis pulvinar nisl sed orci. Vivamus turpis nisi, volutpat in, placerat et, pharetra nec, eros. Suspendisse tellus metus, sodales non, venenatis a, ultrices auctor, erat. In ut leo nec elit mattis pellentesque. Sed eros elit, cursus accumsan, sollicitudin a, iaculis quis, diam. Pellentesque fermentum, pede a nonummy varius, ligula velit laoreet erat, et lacinia nibh nulla sit amet nunc. Suspendisse at turpis quis augue pellentesque pretium. Nunc condimentum elit

Half Page

Ad

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Nunc at velit quis lectus nonummy eleifend. Curabitur eros. Aenean ligula dolor, gravida auctor, auctor et, suscipit in, erat. Sed malesuada, enim ut congue pharetra, massa elit convallis pede, ornare scelerisque libero neque ut neque. In at libero. Curabitur molestie. Sed vel neque. Proin et dolor ac ipsum elementum malesuada. Praesent id orci. Donec hendrerit. In hac habitasse platea dictumst. Aenean sit amet arcu a turpis posuere pretium.

Nulla mauris odio, vehicula in, condimentum sit amet, tempus id, metus. Donec at nisi sit amet felis blandit posuere. Aliquam erat volutpat. Cras lobortis orci in quam porttitor cursus. Aenean dignissim. Curabitur facilisis sem at nisi laoreet placerat. Duis sed ipsum ac nibh mattis feugiat. Proin sed purus. Vivamus lectus ipsum, rhoncus sed, scelerisque sit amet, ultrices in, dolor. Aliquam vel magna non nunc ornare bibendum. Sed libero. Maecenas at est. Vivamus ornare,

felis et luctus dapibus, lacus leo convallis diam, eget dapibus augue arcu eget arcu.

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Nullam porta urna quis mauris. Aliquam erat volutpat. Donec scelerisque quam vitae est. Aenean vitae diam at erat pellentesque condimentum. Duis pulvinar nisl sed orci. Vivamus turpis nisi, volutpat in, placerat et, pharetra nec, eros. Suspendisse tellus metus, sodales non, venenatis a, ultrices auctor, erat. In ut leo nec elit mattis pellentesque. Sed eros elit, cursus accumsan, sollicitudin a, iaculis quis, diam. Pellentesque fermentum, pede a nonummy varius, ligula velit laoreet erat, et lacinia nibh nulla sit amet nunc. Suspendisse at turpis quis augue pellentesque pretium. Nunc condimentum elit semper felis.

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Pellentesque vulputate bibendum lorem. Nunc lobortis. Vestibulum aliquam fringilla mauris. Vivamus dolor est, eleifend id, varius id, suscipit at, felis. Nulla mattis cursus neque. Nam lobortis mi vitae sem vehicula accumsan. Integer vitae odio in felis facilisis cursus. Sed bibendum mauris a justo. Integer ut mi. Maecenas quis mauris. Integer non lectus at magna elementum posuere.

Vestibulum et urna. Aliquam pretium, urna nec dapibus vehicula, tellus nulla pretium dolor, vitae gravida massa erat non mauris. Aenean non erat. Nam non leo. Fusce sed erat. Maecenas id odio vehicula eros elementum congue. Donec feugiat orci in lectus. Vestibulum mattis justo eget justo. Aenean eu nisl. Phasellus non ipsum non nisi fringilla cursus. Integer condimentum porta arcu. Quisque faucibus. Quisque mattis, tellus eu auctor pulvinar, nulla dui sagittis elit, vel ultricies mauris lectus tempus magna. Donec auctor facilisis lorem. Ut pharetra pellentesque nulla. Phasellus libero metus, commodo sit amet, ullamcorper sit amet, euismod et, tortor. Sed nec arcu et felis vulputate venenatis.

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Exhibit Opportunities

Exhibitor Package Includes

Booth Materials:• 8’ deep x 10’ wide inside Expo Hall• Pipe, drape (green/silver) and 7” x 44” identification

sign• 8’ skirted table, two chairs and waste basket • Carpeted Expo Hall• 24-hour Expo Hall security

Marketing Support:• Pre- and post-conference attendee mailing lists

(emailed to booth contact)• Free personalized discount invitations for your

customers• Exhibitor description in the WSC conference

program guide• Extended networking hours at WSC reception• Exhibitor listed on WSC Website,

www.wisafetycouncil.org• Complimentary Exhibit Hall passes for clients and/

or guests• WSC and Conference graphics

Staff Representative(s) Receive:Five representatives allowed per booth (includes access to all sessions)

• Up to two box lunches per booth for Tuesday and Wednesday (additional lunches may be purchased for $20 each).

Booth Assignments

Booth assignments will be made based on availability of when the date contract and full payment are received.

Booth Selection and Pricing

To receive your 2014 booth pricing and location, signed contracts with payment are due by August 1, 2014. Booth locations not secured by August 1, 2014 will be opened to the general public.

Yellow (Hallway Booths) $1,300Blue (Exterior Booths) $1075Green (Interior Booths) $950White Exterior (Government) Call for Pricing

Official Decorator & Furniture/Decorations

An Official Exhibitor Service Contractor’s Kit will be emailed to each exhibitor in February. The kit includes information on shipping, ordering additional furniture, labor, electricity and rental display units. Such additional items are rented by the exhibitor directly from our contractor, and not included in the exhibitor rental fee paid to WSC.

Conference Location

Kalahari Resort & Conference Center 1305 Kalahari Drive Wisconsin Dells, WI 53965 Phone: 877.253.5466 Fax: 608.254.6116 www.kalahariresorts.com/wiVisit www.wisafetycouncil.org for hotel reservation information. Hotel room reservations starting at $124/night.

*WSC members receive 10% discount off booth price

See Trade Show floor plan for booth type options and locations. Most current availability can be found on our website: www.wisafetycouncil.org

*

Expo Hall has sold out the last 4 years!

Booth Type After 8/1/14

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Soda MachinesRegistration Area WSC Resource Center

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More Booths

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For most current information on booth availability and exhibitors, please visit our website at www.wisafetycouncil.org

or contact WSC at 800.236.3400

73rd Annual Wisconsin Safety & Health Conference and ExpoApril 20 - 22, 2015 Kalahari Resort, Wisconsin Dells



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CONTACT INFORMATION SERVICE KIT AND FOLLOW-UP INFORMATION WILL BE SENT TO THE FOLLOWING:Company NameBooth Purchase Contact TitleAddress City State Zip Phone Fax Email Website

Booth Placement Preference (See page 7 for Floor Plan)

First Choice (#__________) Second Choice (#__________) Third Choice (#__________) Fourth Choice (#__________)

Check (payable to WMC Foundation, Fed. Id# 39-1394068)

Credit Card: Visa MasterCard American ExpressAccount #Exp. DateCardholder’s NameSignatureAmount charged $

PAYMENT INFORMATION (FULL PAYMENT MUST BE RECEIVED BEFORE BOOTH NUMBER(S) ARE ASSIGNED)

Exhibitor agrees to abide by the attached Terms & Conditions of the 2015 Exposition Rules & Regulations.Name of Authorized Representative Signature

EXHIBIT SPACE RESERVATION

Advertising $

Sponsorship $

GRAND TOTAL $

SPONSORSHIP (SEE SPONSORSHIP DETAILS.)

Sponsorship Sub-Total $

Advertising Sub-Total $

ADVERTISING VISIBILITY (SEE ADVERTISING DETAILS.)

Extra Lunches $

Bag Insert − $500

Conference Program Guide: Print Sponsors

Full Page Ad $550 1/2 Page Ad $275 1/4 Page Ad $200

Program Guide - Size (check one)

Exhibit Space $

EXTRA LUNCHES (2 PER DAY INCLUDED IN BOOTH PURCHASE)___Qty at $20 each – Tuesday___Qty at $20 each – Wednesday

Lunch Sub-Total $

PAYMENT METHOD

Inside Front Cover $1,250 Inside Back Cover $1,250 Back Cover $1,500

Full Page Covers (check one)

Number of booths purchased ___

* Booth Sub-Total $

(print)

(required)

Additional Product Sponsor Opportunities

ACCEPTANCE

Subtotals from sections above:

Complete the reverse side for your Conference Program listing.

Exhibitor Contract 73rd Annual Wisconsin Safety & Health Conference and Expo

April 20-22, 2015 • Kalahari Resort & Conference Center

Nickel Sponsorship − $250 Platinum Sponsorship − $5,000

Gold Sponsorship − $2,500

Silver Sponsorship − $1,000 Bronze Sponsorship − $500

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*Booth prices increase August 1, 2014. *WSC members receive 10% discount.

Yellow (Hallway Booth)Blue (Exterior Booth)Green (Interior Booth)Government Booth

After 8/1/14$1,300$1,075

$950Call for price

Member of WSC/NSC/

WMC



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EXHIBITOR PROFILECompany Name _____________________________________________________________________________________Primary Tradeshow Contact (name that will appear in final program) __________________________________________Title _______________________________________________________________________________________________Address ____________________________________________________________________________________________City/State/Zip _______________________________________________________________________________________Phone ________________________________________Fax ___________________________________ Email _________________________________________Website _____________________________________________________________________________

DESCRIPTION OF PRODUCTS AND/OR SERVICES PROVIDED BY YOUR ORGANIZATION

(Please check a maximum of 3 categories that apply to your organization — if one of these categories doesn’t fit, choose the “Other” category.)

1. Computer Software2. Education/Training3. Environmental4. Ergonomics Services5. Fire Protection/Security6. Food Processing

7. Health/Wellness Services8. Human Resources9. Incentives/Awards10. Industrial Hygiene11. Personal Protection12. Publications

13. Safety/Health Company14. Safety Equipment/Services15. Other_________________

Submit your exhibitor profile information exactly as you want it to appear in the Conference program. This form MUST be completed and returned with your signed contract in order to be included in our conference publications.

If possible, which companies do you not want adjacent to your booth? We will try to accommodate your request given application contract information, booth preference, and space availability:

BOOTH PLACEMENT

EXHIBITOR CATEGORIES

Exhibitor Contract 73rd Annual Wisconsin Safety & Health Conference and ExpoApril 20-22, 2015 • Kalahari Resort & Conference Center

BOOTH REPSPlease list who will be exhibiting at your booth. You are allowed up to 5 per booth. If you need to add more, another form will be available online. (Please notify WSC if any representatives change after submitting this contract before the event.)

Check box if Tradeshow Contact will also be a booth rep

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Email

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Return contract with payment to:Wisconsin Safety Council P.O. Box 352 Madison, WI 53701-0352FAX: 608.258.3413For further information, please call Brian Mirr, 608.661.6911, or email [email protected]



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COMPLIANCEEach exhibitor agrees to be responsible for regulations pertaining to health, fire prevention and public safety while participating in the Exhibition. All exhibits must comply with the laws and regulations of the city and state in which the exhibit is held. The person whose signature appears on the Exhibitor Application Form agrees to inform all on-site booth personnel and Exhibitor Appointed Contractors of the show guidelines.The Wisconsin Safety Council may cancel without refund any exhibit space for non-compliance with the terms, conditions and regulations of this contract or for nonpayment of rent. Further, the Wisconsin Safety Council reserves the right to not assign exhibit space to the Exhibitor and, thereby, terminate any obligation of the Exhibitor and the Wisconsin Safety Council under this contract, in which case, the Wisconsin Safety Council will so notify the Exhibitor and refund any payments made by the Exhibitor under this contract.

INSURANCE Exhibitor agrees to maintain insurance that will fully protect Wisconsin Safety Council and Kalahari Resorts and the O.S.C. from any and all claims of any nature whatsoever, including claims under worker’s compensation, and for personal injury, including death, which may arise in connection with the installation, operation or dismantling of the exhibitor’s display. Exhibitor agrees to indemnify and hold harmless Wisconsin Safety Council, Kalahari Resorts and O.S.C. from any such claims.

EVENT CANCELLATION Wisconsin Safety Council will not be liable for failure to hold the exhibition as scheduled. Payments for exhibit space will be refunded in that event. Any actual expenses incurred in connection with the Exhibition will be deducted if the Exhibition is canceled ninety (90) days or less prior to the opening date because of fire, or any act of God, or the public enemy, or strike, or epidemic or any law, or regulation, or public authority, which makes it impossible or impractical to hold the Exhibition.

INDEMNITYThe Exhibitor assumes all responsibility for any and all loss, theft or damage to Exhibitor’s displays, equipment and other property while on the Kalahari Resort and Convention Center premises, and hereby waives any claim or demand it may have against the Kalahari Resort and Convention Center or its affiliates arising from such loss, theft or damage. In addition, the Exhibitor agrees to defend (if requested), indemnify and hold harmless the Wisconsin Safety Council and the Kalahari Resort and Convention Center and their respective parents, subsidiary and other related or affiliated companies from and against any liabilities, obligations, claims, damages, suits, costs and expenses including, without limitation, attorneys’ fees and costs arising from or in connection with the Exhibitor’s occupancy and use of the Exhibition premises or any part thereof or any negligent act, error or omission of the Exhibitor or its employees, subcontractors or agents.

BOOTH ELIGIBILITYBooth space will be offered first to Sponsors, and then assigned in the order applications are received. Wisconsin Safety Council shall have the sole right to determine the eligibility of exhibits, including, but not limited to: Companies, products, systems, services, booth graphics, printed matter distributed at the conference, souvenirs, giveaways, costumes and booth personnel attire, and all other exhibition features and activities.

BOOTH PAYMENTApplication must be accompanied with full payment.

BOOTH CANCELLATIONCancellation of space must be submitted in writing. Exhibitors, who cancel on or before March 20, 2015, will receive a refund, less a $300 service charge. Cancellations received after March 20, 2015, will receive a refund equal to one-half of the registration fee. Exhibitor cancelling after April 3, 2015 is obligated and agrees to pay the total cost of the assigned booth space. Wisconsin Safety Council reserves the right to resell any booth space cancelled by an exhibitor.

USE OF SPACE No Exhibitor may assign, sublet or apportion his or her space in whole or in part, nor exhibit any products or services other than those manufactured or handled in the normal course of his business, nor permit any agent or any exhibiting firm to solicit business in his or her space. Distribution of advertising materials is limited to the area of each exhibit Space.

RELOCATION OF EXHIBITSThe Wisconsin Safety Council reserves the right to alter locations of Exhibitors or of booths as shown on the official floor plan at its sole discretion, if deemed advisable in the best interests of the show.

EARLY MOVEOUT Exhibitor agrees not to dismantle the exhibit or do any packaging before the close of the show. Violations will result in exclusion from future Wisconsin Safety Council Exhibitions.

OFFICIAL SERVICE CONTACTORThe O.S.C. will receive and deliver materials to the exhibit booth. Please refer to the Material Handling & Shipping portion of the Service Guide for complete information. O.S.C. will have complete control of all dock and loading facilities and will provide all rigging, labor and equipment.

INSTALLATION & DISMANTLING OF EXHIBITS The Official Service Contractor will receive and deliver materials to the exhibit booth. Please refer to the Material Handling & Shipping portion of the Service Guide for complete information. O.S.C. provides services to the exhibitors for electrical, telephone, security, cleaning, drayage and rigging, no other exhibit service vendors are permitted. Exhibitor Appointed Contractors will work with the O.S.C. Exhibitor agrees to have set-up completed one hour prior to show opening.

ADMISSION OF EXHIBITORS / ATTENDEES / GUESTS / CHILDREN Wisconsin Safety Council requires a conference badge for everyone who enters the Exhibition Hall. Security will enforce this requirement during move-in, show hours and move-out. Children under the age of 18 will not be permitted in the Exhibition Hall.

EXHIBITOR-HOSTED EVENTSAny type of hospitality suite or event or private function scheduled by an exhibitor or sponsor, held either on site at the Kalahari Resort or any other venue, may not begin until the conference and exhibition has closed officially for that day and shall not conflict with any other conference activity. Sponsored hospitality suites must discontinue food, drink and/or entertainment at 10 p.m. when held in sleeping room areas of the hotels in the Wisconsin Safety Council Housing Block. Any violations may result in exclusion from future Wisconsin Safety Council exhibitions and speaking opportunities of the company’s employees.

DEMOS AND ENTERTAINMENT Exhibitors using costumed persons or models as part of the exhibit agree that such personnel’s appearance and dress are not offensive. Any type of entertainment must be confined to the booth area and will not be allowed in the aisles. Live animals are prohibited, with the exception of guide and service animals. Helium balloons may not be distributed in the Kalahari Resort and Convention Center. However, helium balloons may be used if permanently attached with approval of Kalahari Resort and Convention Center.

FOOD/BEVERAGE DISPENSING Exhibitors may not dispense food and/or

beverages of any kind, including bottled water, without permission from Kalahari Resort and Wisconsin Safety Council. Contact Kalahari Representative Ashley Nelson, 608.254.3295, for specific details and approval forms. Food and/or beverages purchased outside of

the Kalahari Resort may not be brought into or consumed within the Kalahari Resort. Kalahari Resort is solely licensed to sell and/or

dispense alcoholic beverages. Kalahari Resort enforces Wisconsin and Wisconsin Dells Laws.

NOISE & LIGHTING Amplified music or vocal presentations are permitted if not audible in neighboring booths including those on either side, back-to-back or across the aisle. Blinking or flashing lights that are distracting to neighboring exhibitors on either side, behind the booth or across the aisle are not allowed. No exceptions will be allowed. Show management shall exercise total control of this regulation and will ask that the exhibitor discontinue the distraction if objectionable to neighboring booths.

Exhibitor Terms and Conditions: Wisconsin Safety Council has the right to make rules and regulations or changes in arrange-ments as necessary, and to amend as needed. Wisconsin Safety Council shall have the final determination and enforcement of all rules, regulations, conditions and floor plan.

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Exhibitor Rules & Regulations73rd Annual Wisconsin Safety & Health Conference and Expo




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501 East Washington Avenue, Madison, WI, 53703 P.O. Box 352, Madison, WI 53701 Office 608.258.3400 800.236.3400Fax 608.258.3413 Email [email protected] www.wisafetycouncil.orgTwitter @WISafetyCouncil Facebook /WISafetyCouncil YouTube Wisconsin Safety Council

LITERATURE DISTRIBUTION Canvassing in any part of Kalahari Resort outside of your exhibit space or of the hotels in the Wisconsin Safety Council Housing Block is strictly prohibited. Any person doing so will be requested to discontinue canvassing immediately. Circulars, catalogs, magazines, invitations, folders and signs may be displayed or distributed only in the exhibitor’s booth and must be related strictly to the approved products and/or services on display.

IN-BOOTH SALES Selling of any products from the booth is not permitted.

BOOTH REGULATIONS, BOOTH DESIGN & CONSTRUCTION Standard booth height is 8 feet Requests for height variance must be in

writing no later than 60 days in advance of the exhibition and accompanied by a booth drawing or photo showing measurements. Each exhibitor must have a “fair” sight line

from the aisle — regardless of the size of the exhibit. Unfinished portions of a booth are to be

draped at the exhibitor’s expense. Equipment, such as monitors, etc., that is over

4 feet high and within 10 feet of another booth will be placed in the back 5 feet of the booth. All booths must accommodate and be

accessible and in compliance with the Americans with Disabilities Act. All electrical equipment must be in good

operable condition and able to pass inspection. No fixture or equipment will be placed where

it will block the sight of another exhibitor unless mutually agreed upon by the exhibiting companies on-site contacts. Booth space must be left in the same

condition as it was at the time of occupancy. Any material left in the booth that requires additional cleaning or large amounts of materials removed will be billed to the exhibitor. Aisles and exits shall be kept clean and free of

obstructions. Nothing may be stored behind booths. Empty

packing containers, wrapping or display materials must be removed from the exhibit hall. Detail plans of multi-level or enclosed booths

must be submitted to O.S.C. no less than two months prior to move-in.

Ceiling clearance varies from 24 feet to 26 feet. Contact Kalahari Representative Ashley Nelson, 608.254.3295 for specific details. Booth plans must specify maximum number

of occupants, and have structural engineer’s stamp certifying that the platforms can bear the maximum occupant load. Only non-combustible materials or fire-

retardant wood may be used for exhibit scenery and props. All curtains, drapes, carpet, carpet padding

and decorative materials supplied by the exhibitor must be flame-retardant or sprayed with a flame-retardant. Nothing may be taped, tacked, nailed or in any

way affixed to any interior or exterior surface of the Kalahari Resort. Glitter and adhesive-backed decals are strictly

prohibited. Exhibitors are responsible for removal of

booth-marking tape, carpet tape and tape residue left on floors. Exhibitor accepts all labor and material charges for lack of proper removal. Wisconsin Safety Council, O.S.C. and

Kalahari Resort inspects all exhibits to ensure compliance.

FIRE CODE Prohibited: open flame lighting devices,

flammable liquids, propane and butane or liquefied petroleum gas. A certificate of fire retardation must be on

hand within an exhibit as proof of any flame retardant treatment. Fire regulations require all display material

used for decoration to be made of flame retardant or non-combustible materials.

NAME BADGE REQUIREMENTEvery person must wear a badge to enter the Exhibit Hall and while on the show floor. Temporary badges will be issued to individuals assisting during move-in, move-out or before or after show hours.

RIGGING Kalahari Resort requires prior written approval

for any rigging installation that exceeds the limit of 250 lbs. Only the O.S.C. and Kalahari Resort are

authorized to rig with the facility. Exhibitors requiring rigging must submit plans

to Kalahari Resort and O.S.C. not less than 60 days before move-in.

ELECTRICAL SERVICESAll connections to the electrical circuits in the Kalahari Resort and Convention Center must be made through O.S.C. Fees for electrical services are located within the exhibitor kit.

FREIGHT DELIVERIES & MOVING EQUIPMENT The Kalahari Resort cannot accept freight

shipments or packages for exhibitors, show management or its contractors at any time. Freight must be consigned through the O.S.C. The Kalahari Resort does not provide carts,

dollies, pallet jacks, labor, etc. for exhibitors’ use.

DRAWINGS & PRIZES Any Exhibitor conducting a drawing or offering prizes is responsible for complying with state law regulating and prohibiting lotteries and gambling. Nothing in this contract permits the use of exhibit space to conduct any illegal lottery or other prohibited gambling. The Exhibitor agrees to indemnify and hold harmless the Wisconsin Safety Council, its officers, agents and employees from and against any and all charges, claims, demands, suits, proceedings, actions or prosecutions alleging violations of any law or liability for penalties, forfeitures, fines, losses, damages, expenses, costs and disbursements, including reasonable attorneys’ fees, for any other relief and for attorneys’ fees and expenses incurred by the Wisconsin Safety Council, sustained as the result of the Exhibitor’s conduct of any drawing or offering a prize.

SMOKING RESTRICTIONSThe Kalahari Resort and Convention Center is a tobacco-free building. Smoking is prohibited in the Resort and Convention Center at all times.

SECURITYPerimeter security coverage of the exhibit hall will be furnished from move-in and through move-out of the exhibition. Exhibitors are responsible for the security of their booth and for any loss or damage to their property at all times. Wisconsin Safety Council, O.S.C. and Kalahari Resort are not liable for any loss or damage of materials. Should any loss occur, report the incident to Security immediately. Wisconsin Safety Council, the facility management, or any officers or staff members will not be responsible for the safety or the property of the participants from theft, damage by fire, accident or other causes.

Exhibitor Rules & Regulations73rd Annual Wisconsin Safety & Health Conference and Expo


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