mobility tool+ guide

8/19/2019 Mobility Tool+ Guide

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EUROPEAN COMMISSION

DIRECTORATE-GENERAL FOR EDUCATION AND CULTURE

Education and vocational training; Coordination o Era!"u!#Coordination of National Agencies Erasmus+

Mobility Tool+ Guide for Beneficiaries of

the Erasmus+ programme

Release date: 28 November 2014

Mobility Tool+ v. 1.3

Document version: 1.0


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Table of Contents

1. !N!R"# $NTR%D&'T$%N....................................................................................

1.1. Descri(tion.........................................................................................................

1.2. Mobility Tool+ users..........................................................................................2. "''!)) T% T*! "#$'"T$%N.............................................................................

2.1. ,-at is t-e &R# address o Mobility Tool+ /ebsite.......................................

2.2. *o/ do $ loin to Mobility Tool+....................................................................

2.3. *o/ to c-ane lanuae o user interace.....................................................

3. R%!'T...................................................................................................................

3.1. *o/ to vie/ (roect details............................................................................

3.2. &ser interace overvie/...................................................................................

3.3. '-anes to (roect details................................................................................3.3.1. Manual c-anes.................................................................................

3.3.2. "utomatic c-anes.............................................................................

4. %R"N$)"T$%N)...................................................................................................

4.1. *o/ to dis(lay list o oranisations...............................................................

4.2. *o/ to add ne/ oranisation.........................................................................

4.3. *o/ to edit oranisation details.....................................................................

4.4. *o/ to e(ort list o oranisations................................................................

4.5. *o/ to remove oranisation..........................................................................

5. '%NT"'T)...............................................................................................................

5.1. ,-o are oranisation contact (ersons............................................................

5.2. *o/ to dis(lay contact (ersons......................................................................

5.3. *o/ to add oranisation contact (erson........................................................

5.4. *o/ to edit contact (erson details.................................................................

5.5. *o/ to remove oranisation contact (erson..................................................

5.6. *o/ to enable or disable access to Mobility Tool+ /ebsite or ot-er users

..........................................................................................................................

6. M%7$#$T$!).............................................................................................................6.1. *o/ to dis(lay list o mobilities....................................................................

6.2. *o/ to add ne/ mobility...............................................................................

6.3. *o/ to c-ane mobility details......................................................................

6.4. *o/ to delete mobility or mobilities.............................................................

6.5. %nline #inuistic )u((ort................................................................................

6.6. $m(ort and e(ort o mobility data..................................................................

6.6.1. Data e(ort.........................................................................................

6.6.2. Data im(ort and u(date......................................................................

6.6.3. Tet and s(reads-eet editors..............................................................

. "RT$'$"NT R!%RT)........................................................................................


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.1. *o/ to re9uest (artici(ant re(orts.................................................................

.2. *o/ to c-ec (artici(ant re(ort status...........................................................

.3. *o/ to see results o (artici(ant re(ort.........................................................

8. 7&D!T...................................................................................................................

8.1. ,-at are t-e elements o (roect budet on t-e ;7udet; (ae.....................

8.2. *o/ to c-ec (roect budet..........................................................................

8.3. *o/ to c-ane (roect budet........................................................................


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Acknowledgements

>or security and (rivacy reasons some names and email addresses used in a((lication

screens-ots (resented in t-is document -ave been reyed out or blurred. T-e aency

acronyms visible in t-e screens-ots are used or inormation and demonstration (ur(oses only."ll screens-ots -ave been taen rom a test version o Mobility Tool+. Data (resented in t-e

screens-ots is not a real data. roect numbers are only or demonstration (ur(oses only.

%ranisation contact inormation t-at can be ound on some screens-ots in t-is document

re(resents (ublicly available data o oranisations.

This document describes functionality of Mobility Tool+ version specified on the title

page of the manual

!ocument history

"ersion !ate !escription Mobility Tool+ version Modified pages

1.0 28?11?2014 $nitial version 1.3 all


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Mobility Tool+ uide or 7eneiciaries o t-e !rasmus+ (roramme

# GE$E%A& '$T%(!)CT'($

## !escription

Mobility Tool+ is a /eb (latorm tool or collaboration@ manaement and re(ortin or

mobility (roects under t-e #ielon #earnin roramme A##B and under t-e !rasmus+

roramme o t-e !uro(ean 'ommission. $t is develo(ed by t-e !uro(ean 'ommission to be

used by t-e beneiciaries o !rasmus+ roects manaed by !rasmus+ National "encies.

T-e users o Mobility Tool+ /ill ind in t-e tool some o t-e inormation o t-e (roects t-ey

manae Aincluded in t-e Deleation "reement sined /it- t-eir National "encyB and are

able to encode t-e remainin inormation. T-ey can identiy (artici(antsC mobilities@ out(uts@

etc. and com(lete and u(date budet inormation. T-e tool can also enerate (artici(ant

re(orts and beneiciary re(orts@ bot- based on t-e mobility data introduced by t-e Mobility

Tool+ users.

T-e elements o t-e (roects manaed in Mobility Tool+ (resents t-e diaram belo/.

Mobility Tool+ su((orts t-e ollo/in !rasmus+ actions and action ty(es:

A1B ey "ction 1 A"1B:

E "101 F )c-ool education sta mobility

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E "102 E =ocational !ducation and Trainin A=!TB learner and sta mobility

E "103 E *i-er education student and sta mobility

E "104 F "dult education sta mobility

E "105 E Gout- mobility

A2B ey "ction 2:

E "200 F )trateic (artners-i(s addressin more t-an one ield

E "201 E )trateic (artners-i(s or sc-ool education

E "202 E )trateic (artners-i(s or vocational education and trainin

E "203 E )trateic (artners-i(s or -i-er education

E "204 E )trateic (artners-i(s or adult education

E "205 F )trateic (artners-i(s or yout-

A3B ey "ction 3:

E "34 E Dialoue bet/een youn (eo(le and (olicy maers

#* Mobility Tool+ users

T-e users o Mobility Tool+ are:

E 7eneiciary oranisations E t-e main users o t-e tool@ res(onsible or enterin mobility

and (artici(ant details via t-e ra(-ical user interace or via t-e im(ort (rocess and or

enterin budet inormation. T-ey can also consult t-e (artici(ant re(ort data.

E National "encies E t-e users o t-e National "encies monitor t-e (roect inormation

and validate t-e inormation entered by t-e 7eneiciaries

E T-e !uro(ean 'ommission Directorate or !ducation and 'ulture AD !"'B E t-e system

o/ner and t-e central administrator o t-e tool

E artici(ants E indirect Mobility Tool+ users interactin /it- t-e tool via (artici(ant re(orts

* ACCE T( T,E A--&'CAT'($

*# .hat is the )%& address of Mobility Tool+ website/

Mobility Tool can be accessed usin t-e ollo/in &R# address:

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https011webgateeceuropaeu1eac1mobility

** ,ow do ' login to Mobility Tool+/

$n order to loin to Mobility Tool+ you need to -ave

1B an !'") A!uro(ean 'ommission "ut-entication )erviceB account and

2B be reistered in Mobility Tool+.

>or t-e irst (oint (lease reer to t-e ECA )ser Manual document or more inormation on

reistration and -o/ to obtain a loin name and (ass/ord. >or t-e second (oint@ i you are t-e

contact (erson o t-e beneiciary oranisation o an a/arded (roect@ your email address /as

(rovided /it-in your (roect a((lication and you /ill be reistered automatically. $ you are

not sure /-et-er or not your email address /as (rovided in t-e (roect details or you are not

sure /-ic- o your email addresses /ere (rovided (lease consult your submitted a((lication

D> orm or contact your National "ency or su((ort.

Gou are al/ays redirected to !'") loin (ae or aut-entication /-en you enter Mobility

Tool+. $ you -ave never used !'") system beore@ t-e aut-entication system /ill /elcome

you /it- a screen similar to t-e one (resented belo/. %n t-is (ae@ (lease select H!ternal E

artners@ Researc-ers@ 'itiIensJ@ unless you /or or any oranisation or aency listed on t-at

(ae@ i.e. !uro(ean 'entral 7an@ !uro(ean $nstitute or ender !9uality@ !uroust@ etc.

&

https://webgate.ec.europa.eu/eac/mobilityhttps://webgate.ec.europa.eu/eac/mobility


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!'") /ill remember t-e c-oice o your oranisation in your bro/ser and /ill use t-e

selection in uture loins. T-e !'") loin (ae t-at you /ill normally see is s-o/n belo/.

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T-e most im(ortant ields are:

E ;$s t-e selected domain correct; E s-ould be al/ays set to ;!ternal;. $ it is set ot-er/ise@

(lease use ;'-ane it; lin and select ;Neit-er an institution nor a !uro(ean body;.

E ;&sername or eEmail address; E bot- username and email address can be used or loin.

)ince usernames are enerated automatically by !'") durin t-e reistration@ /e suest

usin email address as an easier alternative.

E ;ass/ord; E as deined durin t-e reistration (rocess

*2 ,ow to change language of user interface/

T-e Mobility Tool /ebsite can be translated to many lanuaes. #anuaes available to you

can be seen on t-e u((er ri-t corner dro(Edo/n list.

T-e list o available lanuaes is usin t-e ollo/in namin convention: ;>R1 E !nlis-

A!NB;@ /-ere H>R1J is t-e National "ency code@ in t-is case >renc- aency H"ence !uro(e

!ducation >ormation >ranceJ@ and H!nlis- A!NBJ is t-e lanuae available or t-at aency.

!nlis- is by deault available to all "encies. )ome "encies oer more t-an one lanuae

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beside !nlis-@ i.e. >renc- or >renc- s(eain countries@ )(anis- or )(ain@ olis- or

oland@ etc.

T-ere are deault lanuaes or "encies. >or eam(le@ >renc- aency /ill only -ave >renc-

lanuae listed /-ile ot-er "encies may -ave more lanuaes available.

$ your lanuae is not (resent on t-e list@ (lease contact your National "ency.

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2 -%(3ECT

2# ,ow to view pro4ect details/

#oin to Mobility Tool+ usin your !'") username Aor email addressB and (ass/ord. "ter loin you /ill see Mobility Tool+ (ae similar to t-e one (resented belo/. T-is is your

Mobility Tool+ -ome(ae.

'lic t-e (roectKs rant areement number or national $D to see your (roect details.

lease note you may -ave (roects rom #ielon #earnin roramme as /ell as rom

!rasmus+ roramme. Mae sure you select t-e ri-t (roect to manae.

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"ter selectin t-e (roect@ your screen /ill (resent some inormation about t-e (roect.

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2* )ser interface overview

T-e ra(-ical user interace o Mobility Tool+ (roect vie/ contains a e/ elements t-at are

im(ortant to reconiIe and remember. T-e t-ree most im(ortant elements o t-e (ae are

selected on t-e ollo/in screens-ot.

"rea indicated /it- number 1 contains a menu /it- elements:

E *ome and roect #istE redirects to t-e main (ae o t-e tool t-at s-o/s t-e list o (roects

E %ranisations E s-o/s a list o oranisations tain (art in t-e (roect@ includin t-e

beneiciary@ sendin@ receivin or ot-er ty(e o oranisations

E 'ontacts E s-o/s a list o contacts or oranisations

E Mobilities E s-o/s a list o mobilities /it- (artici(ant details

E 7udet E s-o/s a (roectLs budet summary

E Re(orts E (rovides acility or inal re(ort to National "ency

T-is manual /ill describe eac- section o t-e tool in reater details in t-e ollo/in c-a(ters.

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T-e second area o t-e (ae indicated /it- number 2 (rovides inormation about t-e

roramme@ 'all@ Round and some ey data o t-e (roect itsel@ about t-e National "ency

rantin t-e (roect and about t-e beneiciary oranisation.

T-e t-ird area selected on t-e screens-ot (resents inormation about t-e creation o t-e (roect

in Mobility Tool+@ last u(date and (erson Aor systemB t-at u(dated t-e (roect last.

22 Changes to pro4ect details

3.3.1. Manual changes

$n Mobility Tool+ you can c-ane oranisations@ oranisation contact (ersons@ mobilities@

(artici(ants or budet inormation. "ll ot-er (roect inormation@ i.e. t-e (roect title@ t-e

National "ency (roect $D@ t-e (roect activity (eriods cannot be c-aned in t-e tool. To

re9uest c-anes to t-ese (roect details@ (lease contact t-e National "ency.

3.3.2. Automatic changes

;"((roved 7udet Aby National "encyB; details dis(layed in ;7udet; section o Mobility

Tool+ are u(dated automatically by t-e National "ency. T-is can be a result o an

amendment or ot-er c-anes to t-e (roect.

T-e a((roved section o t-e budet is (resented on t-e screens-ot belo/.

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More inormation about t-e budet and budet manaement can be ound in t-e ollo/in

c-a(ters.

'$


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5 (%GA$'AT'($

T-e ;%ranisations; (ae dis(lays a list o oranisations t-at /ere in t-e initial rant a((lication

orm. De(endin on t-e action@ t-e list may contain ust one oranisation E t-e beneiciaryC in ot-er

cases@ t-e list o oranisations can contain several entries.

"ll ot-er (artici(atin oranisations t-at /ere not (art o t-e initial a((lication orm need to be

created manually in t-e Mobility Tool+ or (roects under "1.

5# ,ow to display list of organisations/

#oin to Mobility Tool+ and o(en your (roect details. 'lic t-e ;%ranisations; button in t-e

menu as s-o/n on t-e screen s-ot belo/.

>rom t-e contetual menu@ select ;#ist %ranisations;.

" list o oranisations /ill a((ear in a table@ as s-o/n belo/.

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%ranisations can be beneiciary oranisation@ sendin and receivin or ot-er ty(e o

oranisations. lease note t-e beneiciary oranisation /ill be mared /it- a tic in

;7eneiciary; column o t-e table Amared in red in t-e screens-ot belo/B.

T-e list o oranisations allo/s 9uic ilterin and searc-in /it-in t-e list. %ranisations can

be iltered by $'@ oranisation $D@ leal name@ de(artment@ country or city.

T-e oranisation list (ae oers additional unctionality. Gou can ind t-e actions oriented

/it- t-e (artner list in t-e list to( menu on t-e /ebsite. 7elo/ is an e(lanation o eac-

button and associated action.

'con1button !escription

;)elect all; E selects all or deselects all element in t-e list

;"dd Ne/; E adds ne/ element to t-e list

;Delete; E removes selected element rom t-e list

;!(ort !cel?')=; E e(orts list to a ')=?!cel ile.

lease note t-at only elements t-at are visible in t-e list /ill

be e(orted to ')= ile. T-at means i t-e list is iltered@

only t-e result o t-e ilterin /ill be seen in ')= ile.

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'con1button !escription

;rint; E (rint t-e list. lease note t-at only elements t-at

are visible in t-e list /ill be (rinted. T-at means i t-e list is

iltered@ only t-e result o t-e ilterin /ill be seen on t-e

(rintout.

;"dd?Remove 'olumns; E adds?removes dis(layed columns

o t-e list. T-ese c-anes /ill not be saved /-en bro/sin

to anot-er section o t-e tool.

eneral searc- ield E can be used or searc-in or any

value rom t-e list. T-e list /ill dynamically adust to results

o t-e searc-.

;Reset >ilters; E clears t-e searc- results Asimilar to deletin

t-e content o t-e (reviously described searc- ieldB.

5* ,ow to add new organisation/

#oin to Mobility Tool+ and o(en your (roect details. )elect %ranisations rom t-e to(

menu@ a c-oose ;'reate a ne/ %ranisation;.

" (artner details orm /ill a((ear. De(endin on t-e action ty(e o t-e (roect@ you may be

re9uired to (ut a $' number o t-e oranisation you /is- to add. $n s(ecial cases you may

override t-e $' re9uirement by selectin ;NonF$' %ranisation;.

$n eit-er /ay@ oranisation $D /ill be (reilled /it- a uni9ue identiier o an oranisation in

t-e (roect in Mobility Tool+. Gou may c-ane t-e value to ot-er@ more suitable i you lie

Aor -i-er education institutions -avin an !rasmus 'ode@ it is recommended to enter t-e

!rasmus 'ode as %ranisation $DB. T-e only re9uirement is t-at t-e oranisation $D must be

uni9ue in t-e (roect.

" comment ield is also available or any additional notes or remars concernin t-e

oranisation.

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$ote0

artner details can be c-aned at any time durin t-e (roect lietime.

(rganisations with -'C number

$ oranisation -as a $'@ enter t-e $' number in t-e desinated ield and clic ;'-ec $';

button. Data o t-e oranisation /ill be im(orted rom t-e 7eneiciary Reister database@

includin oranisation name@ ty(e@ address or !rasmus 'ode Ai a((licableB. Gou may add

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acronym@ de(artment or s(eciy i oranisation -as less t-an 250 em(loyees by enterin t-e

data manually.

$n case t-e oranisation is already in t-e (roect@ error messae ;T-is $' is not uni9ue in t-is

(roect; /ill a((ear.

$n case an oranisation cannot be ound by t-e $' number@ (lease contact your National

"ency or su((ort.

(rganisations without a -'C number

$n case t-e oranisation you /is- to add does not -ave a $' code@ you need to tic ;NonF$'

%ranisation; in t-e orm. $n t-is case all ields mared /it- t-e red asteris need to be illed

in or selected.

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52 ,ow to edit organisation details/

#oin to Mobility Tool+ and o(en your (roect details. 'lic ;%ranisations; in t-e to( menu

and select ;#ist %ranisations;.

'lic t-e (encil icon net to t-e (artner you /ant to edit@ as s-o/n on t-e screens-ot.

"n oranisation details /ill be dis(layed. 'lic ;!dit; on to( o t-e screen to edit t-e

oranisation.

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'-ane t-e details and clic t-e ;)ave; button. " conirmation messae /ill be dis(layed.

%nly a e/ ields o t-e oranisation (roile are eectively editable. Most o t-em are taen

rom t-e data entered by t-e oranisation in artici(ant ortal /-en obtainin t-e $'

number. $ t-ere is a need to c-ane any o t-ese@ it -as to be done in t-e artici(ant ortal

irst and once done t-ere you can orce t-e u(date o t-e inormation in Mobility Tool+ by

clicin in ;'-ec $'; button.

De(endin o t-e ty(e o t-e oranisation and?or t-e "ction Ty(e@ t-e ield ;!rasmus 'ode;

/ill a((ear in t-e oranisation orm. T-is ield is lined to t-e !'*! A!rasmus '-arter or

*i-er !ducationB and can be used to searc- an oranisation in t-e !'*! database amon

t-ose *i-er !ducation institutions /-o -ave received a '-arter or !rasmus+ roramme.

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T-e beneficiary organisation details should not be changed by t-e beneiciary oranisation@

only by t-e National "ency. $ or any reason t-e 7eneiciary %ranisation details need to be

c-aned@ (lease contact your National "ency. %nce t-e data is c-aned by t-e National

"ency@ (lease relect t-ese c-anes in t-e (roect in Mobility Tool.

55 ,ow to e6port list of organisations/

T-e list o oranisations can be e(orted to a ')= ile. T-e e(orted list /ill contain eactly

t-e same ields s-o/n on t-e %ranisations (ae.

#oin to Mobility Tool+@ o(en your (roect and clic ;%ranisations; button in t-e to( menu.

'lic t-e !cel icon in t-e (artner list menu. )ave t-e e(orted ile on your local

com(uter.

57 ,ow to remove organisation/

#oin to Mobility Tool+ and o(en your (roect details. 'lic ;%ranisations; in t-e to( menu

and select ;#ist %ranisations;.

Mar t-e selection bo net to t-e (artner you /ant to remove. lease note t-at it is not

(ossible to remove your o/n beneiciary oranisation rom t-e list. )endin and receivin

oranisations t-at are already (art o entered mobilities in t-e (roect cannot be deleted eit-er.

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'lic t-e ;Delete; icon . T-e selected oranisation /ill be deleted.

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7 C($TACT

7# .ho are organisation contact persons/

T-e oranisations tain (art in t-e (roect may -ave one or more contact (ersons or t-e (roect. 7y deault only t-e contact (erson o t-e beneiciary oranisation and leal

re(resentative are ranted access to Mobility Tool+. *o/ever@ t-ese users can rant access to

t-e (roect inormation in Mobility Tool+ to additional contact (ersons o -er?-is o/n

oranisation only@ bein a/are t-at t-ey /ill be able to edit and c-ane t-e inormation o t-e

(roect.

7* ,ow to display contact persons/

#oin to Mobility Tool+ and o(en your (roect details. 'lic ;'ontacts; rom t-e to( menu.

T-en select ;#ist 'ontacts; rom t-e contetual menu.

" table /it- contacts o all oranisations /ill be dis(layed.

T-e table s-o/s contact (ersonsK last names@ irst names@ de(artment@ (osition@ tele(-one

number@ email@ $' o t-e oranisation@ leal name o t-e oranisation@ la /-et-er t-e

oranisation is a beneiciary or not@ la i t-e contact is oranisationKs leal re(resentative@

la is t-e contact is oranisationKs (reerred contact and la i t-e contact -as access to t-e

(roect.

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T-e list can be sorted and iltered. T-e descri(tion o t-e sortin and ilterin o(tions is

described in c-a(ter 4.1.

72 ,ow to add organisation contact person/

T-e contact (ersons can be added on (ae ;'ontact; in Mobility Tool+ (ae.


T-en select ;'reate a ne/ 'ontact; rom t-e contetual menu.

" ne/ contact (erson orm /ill be dis(layed. "ll ields mared /it- red asteris must be

illed in.

T-ere must be a minimum one (reerred contact (erson /it-in eac- oranisation. >irst contact

(erson is automatically elected as a (reerred one. $n case o t-e beneiciary oranisation@ t-e

(reerred contact or contacts /ill receive notiications rom t-e Mobility Tool+ or (roect

u(dates@ or eam(le.

$n case o address details@ selectin ;)ame as %ranisation; /ill (reill t-e ields /it- data

rom oranisation details. T-e address details can be modiied ater bein (reilled /it-

oranisation address details.

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,-en t-e oranisation c-osen rom ;%ranisation; dro(Fdo/n list is t-e beneficiary

organisation Amared /it- A7eneiciaryB in t-e dro(Fdo/n listB@ an additional o(tion is

dis(layed on t-e bottom o t-e screen E ;"ccess to roect;. T-is o(tion allo/s beneiciary

contacts to access t-e Mobility Tool+ (roect (ae and manae t-e (roect details. T-e

beneiciary contact (ersons must -ave !'") account E as detailed in c-a(ter ;*o/ do $ loin

to Mobility Tool+; o t-is uide.

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lease note t-at every (ae /it- contact details -as a section called ;*istory $normation;

s-o/in /-o created t-e contact and /-en. "lso@ t-is section dis(lays /-o /as t-e last

(erson editin t-e contact details and /-en did t-is tae (lace. T-e section is dis(layed on t-e

ri-t -and side o t-e contact (erson details@ as indicated on t-e screens-ot belo/.

75 ,ow to edit contact person details/


)elect ;#ist 'ontacts; rom t-e contetual menu.

'lic t-e (encil icon net to t-e details o t-e (erson you /is- to edit.

ae /it- t-e contact details /ill be dis(layed. 'lic ;!dit;.

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!dit orm (ae /ill be dis(layed. '-ane t-e data and clic ;)ave; button on t-e bottom o

t-e (ae to save t-e details.

77 ,ow to remove organisation contact person/


)elect ;#ist 'ontacts; rom t-e contetual menu.

Tic a bo net to a contact (erson you /is- to remove. 'lic t-e ;Delete; icon . T-e

contact (erson /ill be removed.

lease note you cannot remove yoursel.

78 ,ow to enable or disable access to Mobility Tool+ website for other users/

lease note t-at only t-e contact (ersonAsB rom t-e beneiciary oranisations can -ave access

to (roects in Mobility Tool+.

*'


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$n order to enable or disable access to t-e (ae@ (lease loin to Mobility Tool+ and o(en your

(roect details. 'lic ;'ontacts; rom t-e to( menu. )elect ;#ist 'ontacts; rom t-e

contetual menu.

'lic t-e (encil icon net to t-e details o t-e (erson you /is- to rant or to revoe access

or. T-e location o t-e icon is indicated on t-e ollo/in screens-ot.

ae /it- t-e contact details /ill be dis(layed. 'lic ;!dit;.

!dit orm (ae /ill be dis(layed. '-ec t-e bottom o t-e screen or ;"ccess to roect;

o(tion.

7y ticin t-e bo or ;"ccess to roect; you ive t-e contact (erson access to t-e (roect in

Mobility Tool+. )imilarly@ by deFselectin t-is o(tion you revoe t-e contact (erson access to

t-e tool.

*)


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$n order to access t-e Mobility Tool+ (ae@ t-e beneiciary contact (ersons must -ave !'")

account E as detailed in c-a(ter ;*o/ do $ loin to Mobility Tool+; o t-is uide.

"n automated messae /ill be sent to t-e contact (erson email address. T-ere@ a s-ort

instruction is (rovided on -o/ to access t-e tool. "lso@ lins to !'") reistration (ae are

(rovided.

"n eam(le o t-e messae can be ound belo/. T-e values bet/een O and P are

automatically illed in by t-e Mobility Tool+.

lease note t-is messae may be sent in !nlis- and any ot-er lanuae su((orted by t-e

Mobility Tool+. $n case translations are available@ t-e email /ill contain all translations@

startin /it- !nlis- version.

From : [email protected]

Subject: Mobility Tool - Access granted

Dear

!ou ha"e been granted access to the Mobility Tool by

!ou ha"e access to the following pro#ect:

$% &ro#ect 'umber:

'ational &ro#ect 'umber:

&ro#ect Title:

Mobility Tool is the system for the management of mobility pro#ects that

recei"ed an $( grant under the )ifelong )earning and $rasmus* programmes.

The Tool is de"eloped by the $uropean %ommission for you as beneficiaries

of these pro#ects.

+n the Mobility Tool you will be able to pro"ide all the information on

your pro#ects identify participants and mobilities complete and update

budget information generate and follow-up participant reports and generate

and submit your own report,s to your 'ational Agency.

To access the pro#ect please follow the steps below.

- o to Mobility Tool website at https://webgate.ec.europa.eu/eac/mobility

- +f you ha"en0t register yet please clic1 2'ot registered yet2 and set up

**

mailto:[email protected]://webgate.ec.europa.eu/eac/mobilitymailto:[email protected]://webgate.ec.europa.eu/eac/mobility


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your account. During the registration process please use the email address

that this message was sent to.

- +f you already ha"e an $%A3 account associated with this email address

please use it to log in

&lease contact your 'ational Agency if you need further information or

support.

This is a system generated message. &lease do not reply.

*+


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8 M(B'&'T'E

Mobility can be deined as a set o elementary data identiyin a (artici(ant o !rasmus+

(roect@ -is or -er details@ source and destination countries@ durations and corres(ondin

inancial inormation and ot-er additional inormation.

;Mobilities; is t-e most im(ortant (art o t-e tool. T-ere you /ill be able to record all

mobilities bein unded by your (roect in a sinle (lace. Gou /ill be able to do it on t-e

Mobility Tool+ /eb interace@ enterin one mobility ater anot-er@ or via im(ort. More details

/ill be e(lained in t-e ollo/in c-a(ters.

8# ,ow to display list of mobilities/

#oin to Mobility Tool+ and o(en your (roect details. 'lic ;Mobilities; rom t-e to( menu.

)elect ;#ist Mobilities; rom t-e contetual menu.

$ you only o(ened t-e Mobility Tool+ and your (roect or t-e irst time@ most liely you /ill

see an em(ty (ae inormin you t-at t-ere are ;no matc-in records ound;.

$ t-ere are mobilities in t-e (roect@ you /ill see t-eir details@ suc- as irst and last name o

t-e (artici(ants@ t-eir email addresses@ activity ty(es o t-e mobilities@ mobility $Ds@ start and

end dates@ la or eliible mobility@ status o t-e (artici(ant re(ort@ /-en t-e (artici(ant

re(ort /as re9uested and /-en it /as received. T-ese columns are dis(layed by deault. Gou

can modiy /-at columns s-ould be dis(layed by usin t-e ;"dd?Remove 'olumns;

button. More details on -o/ to use t-e o(tions in t-e table can be ound in c-a(ter 4.1 E ;*o/

to dis(lay list o oranisations;.

*,


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"n eam(le o list o mobilities /it- 2 entries is s-o/n in t-e screens-ot belo/.

8* ,ow to add new mobility/



'lic t-e button to add ne/ entry. " ne/ (ae /it- ne/ mobility orm /ill a((ear E

similar to one (resented in t-e screens-ot belo/.

De(endin on t-e ty(e o activity and on t-e action ty(e o your (roect you may see dierent

ields in t-is screen and you may observe dierent be-aviour in t-e calculation and in t-e

validation o t-e inormation. *o/ever@ t-e main ields@ mared /it- t-e red asteris must be

(rovided.

T-e mobility (ae can be s(lit into 3 sections. )creens-ots and descri(tion or eac- o t-ese 3

sections can be ound belo/.

# general information about the mobility

T-is section contains details o t-e (artici(antKs mobility@ t-e mobility action ty(e@ (artici(antKs

sendin and receivin countries and locations. T-ere you /ill also ind ields or (artici(ants

email@ ender@ date o birt-@ nationality@ ield o education@ and la or s(ecial needs. T-e

section includes a comment ield useul or (rovidin any etra inormation concernin location

o t-e sendin or receivin oranisations.

*


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* budget

T-is section includes some im(ortant inancial inormation about t-e mobility. T-ere you deine

a distance band bet/een t-e t/o locations indicated in t-e irst section o t-e screen and start

and end date o t-e mobility. Toet-er /it- sendin@ receivin countries and activity ty(e t-ecalculation o a rant or t-e (artici(ant /ill be (ossible.

*$


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2 certification and language section

$n t-is section@ /-ic- may dier accordin to t-e action and activity ty(e@ you can s(eciy any

certiications t-at t-e (artici(ant mi-t -ave received or /ill receive rom oranisations

involved in t-e mobility. lease note t-at t-e list o oranisations is taen rom t-e

;%ranisations; (ae o t-e Mobility Tool+. "lso in t-is section@ t-e main instruction or

/orin lanuae o t-e mobility can be selected. %n to( o t-at u( to 3 ot-er lanuaes o t-e

mobility can be entered.

Gou can save ne/ mobility details usin t-e ;)ave; button on t-e bottom o t-e screen.

Mandatory fields

T-e minimum set o ields consist o activity ty(e@ (artici(ant irst name@ (artici(ant last

name@ (artici(ant email@ (artici(ant ender@ (artici(ant date o birt-@ nationality@ mobility $D@

sendin oranisation@ receivin oranisation@ sendin country@ receivin country@ sendin city@

receivin city@ start date@ end date and main instruction?/or lanuae. >or s(eciic activity

ty(es@ additional ields are mandatory Ae..@ t-e total number o teac-in -ours or teac-in

(eriods in -i-er education institutions abroadB.

ending and receiving organisations

T-e sendin and receivin oranisation dro(Fdo/n list are (reFilled /it- t-e list o

oranisations in t-e ;%ranisations; tab. $ you are missin some oranisations rom eit-er o

t-ese t/o dro(Fdo/n lists@ (lease enter t-em irst on t-e ;%ranisations; (ae.

*%


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ending and receiving cities

T-e sendin and receivin cities are (reFilled based on t-e cities o t-e sendin and receivin

oranisations. T-ese ields can be c-aned.

!istance band

7ased on t-e locations indicated in sendin and receivin city@ correct distance band s-ould be

used. !uro(ean 'ommission -as (rovided a sam(le distance calculator t-at s-ould be used or

measurin distance bet/een t/o (laces. T-e distance calculator is available at t-e location

(rovided belo/.

-tt(:??ec.euro(a.eu?(rorammes?erasmusF(lus?tools?distanceQen.-tm

Calculating mobility budget

>or correct budet calculation@ ields suc- as activity ty(e@ sendin and destination country@

mobility start and end date must be illed in and correct distance band must be selected.

,it- t-is data (rovided@ (lease clic ;'alculate; button indicated in t-e screens-ot belo/.

T-e ;'alculate; unction /ill ill in t-e duration ields and all ields related to rants t-at -ave

been deined on !uro(ean or national level. "ter t-e calculation@ almost all ields in t-is

budet section o t-e mobility orm become loced.

*&

http://ec.europa.eu/programmes/erasmus-plus/tools/distance_en.htmhttp://ec.europa.eu/programmes/erasmus-plus/tools/distance_en.htm


40/75


$ you /is- to edit t-e values or add additional travel days or days or courses@ you may tic

t-e ;!dit; ield located nearby t-e ;'alculate; button.

T-e ;!dit; o(tion /ill reFenable (reviously loced ields or your corrections.

Errors in budget calculations

$n s(eciic cases@ you may see an error messae ater (ressin t-e ;'alculate; button. >or

eam(le@ t-e system may inorm you t-at:

iven t-e (arameters you -ave entered it is not (ossible to (erorm a rate calculation or

$ndividual )u((ort. lease contact your National "ency or urt-er inormation on t-e

correct set o (arameters

T-e re9uest is invalid. T-e s(eciied duration is 61 days but it must be at most 60 days.

$n t-is case@ t-e user -as c-osen /ron duration o t-e mobility or t-e s(eciied activity ty(e.

'orrectin t-e duration and (ressin t-e ;'alculate; button aain ies t-e issue. >or s(eciic

activity ty(es@ t-e eact mont-ly rant rate or ot-er rates -ave to be entered i t-e beneiciary

-as been iven a rane or settin itsel t-e rate. $ t-e rate is outside t-e aut-orised rane@ an

error messae /ill be dis(layed indicatin t-e allo/ed rane.

+(


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82 ,ow to change mobility details/



'lic on t-e (encil icon net to t-e mobility you need to edit.

" (ae /it- t-e details o t-e mobility /ill o(en. T-ere you /ill see t-e details in readFonly

mode. To edit@ clic t-e (encil icon aain.

" mobility edit orm /ill o(en. T-is is t-e orm t-at is used to create a ne/ mobility and

already described in t-e (revious c-a(ter. !dit t-e data and clic ;)ave; on t-e bottom o t-e

orm to save your c-anes.

85 ,ow to delete mobility or mobilities/



To delete@ you can select one or many mobilities by ticin t-e bo in t-e irst column and

c-oose t-e red button.

+'


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" conirmation o t-e desired action /ill be dis(layed.

7y c-oosin %@ t-e selected mobilities /ill be deleted.

-lease note that deleting mobilities also deletes any participant reports that the

participants might have already submitted

'f the participant has already taken an online linguistic assessment test9 the mobility

should not be deleted

87 (nline &inguistic upport

$n s(eciic actions@ suc- as

− *i-er !ducation A"103B or student action ty(es A)M) and )MB or

−lonFterm activities in Gout- (roects A"105B or !uro(ean =oluntary )ervice E

roramme and artner 'ountries

/-en t-e main instruction or /orin lanuae o t-e mobility is erman AD!B@ !nlis-

A!NB@ )(anis- A!)B@ >renc- A>RB@ $talian A$TB or Dutc- AN#B@ additional t/o o(tions become

available:

− %nline #inuistic "ssessment

− %nline #anuae 'ourse

+)


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T-ese t/o are used to indicate (artici(ants t-at s-ould tae t-e lanuae assessment and may

also tae t-e lanuae course usin t-e online tool. More inormation on -o/ to use %nline

#inuistic )u((ort can be ound at t-e location belo/:

-tt(:??ec.euro(a.eu?(rorammes?erasmusF(lus?tools?onlineFlinuisticFsu((ortQen.-tm

88 'mport and e6port of mobility data

$n t-is c-a(ter you /ill ind details reardin im(ort and e(ort o t-e mobility data. T-e

mobility data contains t-e details o all mobilities@ t-e (artici(ants@ t-e sendin and receivin

(artner oranisations and t-e corres(ondin rants. %ranisational su((ort rants related to

t-e (roect are not included in t-e im(ort?e(ort o t-e data and s-ould be manaed in t-e /ay

(resented in t-e c-a(ter describin t-e budet details in t-is manual.

T-e main (ur(ose o data im(ort is to enable beneiciaries o bi (roects to enter lare

amount o data into t-e Mobility Tool+ in a more eicient manner t-an manually t-rou- t-e

interace.

T-e data im(ort?e(ort eature is available rom t-e ;Mobilities; menu@ as (resented on t-e

screens-ot.

Net (arara(-s /ill cover t-e data e(ort and im(ort in detail.

" document containin ;Mobility Tool+ Data Dictionary; can be do/nloaded rom t-e

;$m(ort E !(ort; (ae. T-is document contains all codes t-at need to be used in t-e

im(ort?e(ort (rocess. lease mae yoursel amiliar t-e ;Mobility Tool+ Data Dictionary;

beore im(ortin data into t-e tool.

6.6.1. Data export

T-e e(ort unction can be ound under t-e ;Mobilities; menu by clicin t-e ;$m(ort E

!(ort; o(tion. T-e data e(ort (art o t-e H$m(ort E !(ortJ (ae is -i-li-ted on t-e

screens-ot belo/.

+*

http://ec.europa.eu/programmes/erasmus-plus/tools/online-linguistic-support_en.htmhttp://ec.europa.eu/programmes/erasmus-plus/tools/online-linguistic-support_en.htm


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lease notice t-at de(endin on t-e action ty(e o t-e (roects@ names o t-e lins may be

dierent.

-lease note that organisation contact details are not e6ported in the e6port data (nly

the basic organisational information is used in the import1e6port process

,-en e(orted@ data rom Mobility Tool+ (roects is saved in ')= A'ommaE)e(arated

=aluesB ile ormat. )emicolon ACB is used as a deault ield se(arator. T-e ile is e(orted in

&T>E8 c-aracter encodin standard. T-e e(orted ile may be used or data im(ort under t-e

condition t-at all mandatory ields are (rovided. More inormation on t-is to(ic can be ound

in t-e c-a(ter describin t-e im(ort (rocess.

$ t-ere are (artners in t-e mobility (roects t-at do not -ave any mobilities associated@ t-ese

(artner details /ill not be used in t-e im(ort?e(ort (rocess.

lease notice t-at e(ortin data rom Mobility Tool+ may tae some time and it may result

in a lare ile.

$ t-e e(ort data is dis(layed incorrectly ater o(enin t-e ile in Microsot !cel@ (lease

reer to t-e troubles-ootin section o t-is document or more inormation.

6.6.2. Data import and update

General description

Mobility Tool+ allo/s im(ortin (artner oranisations@ (artici(ant and mobility data in one

o. T-e im(ort (rocess uses ')= A'ommaE)e(arated =aluesB ile as a data (rotocol. T-is ileormat is similar to t-e ormat used by Microsot !cel E it contains ro/s and columns@ but it

++


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does not (reserve any ormattin Ai.e. bold@ italicsB@ ilterin or unctions Ai.e. sumsB@ as

Microsot !cel ile /ould normally do.

T-e mobility data can be im(orted at any time o t-e (roect liecycle. Durin t-e im(ort ne/

data entries may be created as /ell as u(dated. $t is not (ossible to delete any oranisations or

mobilities already eistin in t-e tool usin t-e data im(ort (rocess. "ll deletions must be

done manually by t-e user t-rou- t-e ra(-ical user interace A&$B.

General rules for data import into Mobility Tool+

$n order to im(ort data into Mobility Tool+ t/o conditions must be met E im(orted ile must

-ave a (ro(er structure and im(orted data must meet re9uired conditions. $n (articular@ t-e

oranisation $D and mobility $D s-ould al/ays be (rovided 7!>%R! t-e unction o data

e(ort and im(ort is used.

− $ t-e (artner oranisation or t-e mobility cannot be identiied in t-e system by t-e

oranisation $D or mobility $D res(ectively@ a ne/ set o data is created.

− $ t-e (artner oranisation or mobility can be ound in t-e system by t-eir oranisation $D

or mobility $D res(ectively and t-e im(orted data contains some c-anes to t-e

oranisation or mobility details@ t-e set o eistin data /ill be u(dated.

− $ t-e (artner oranisation or mobility can be ound in t-e system by t-eir oranisation $D

or mobility $D res(ectively and t-e im(orted data doesnLt contain c-anes to neit-er t-e

oranisation nor t-e mobility@ no data is c-aned.

T-e im(ort ile is (rocessed line by line@ meanin t-at i t-e same mobility A$DB /it- t-e same

oranisation A$DB /ill a((ear t/ice in t-e ile@ only t-e latest entry or t-is mobility and t-eoranisation /ill be saved in Mobility Tool+.

$t is im(ortant to mention t-at /-ile it is not (ossible to delete data rom Mobility Tool+ usin

t-e im(ort unctionality@ it is (ossible to du(licate t-e eistin inormation. More details on

t-is to(ic can be ound in t-e net (arara(-s.

lease notice t-at data im(ort is a -eavy resource consumin (rocess and de(endin on a siIe

o t-e im(orted ile it may tae some time to com(lete.

+,


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Backup of data

$t is suested t-at beore every im(ort o t-e data@ users do/nload and save t-e eistin data

into ')= iles E one ile or t-e sta and one or t-e students. " com(lete set o bacu( may

save time and may -el( /it- any issues /it- t-e data entered into t-e tool by mistae.

T-e e(ort unction can be ound under t-e ;Mobilities; menu by clicin t-e ;$m(ort E

!(ort; o(tion. T-e data im(ort section o t-e H$m(ort E !(ortJ (ae is -i-li-ted on t-e

screens-ot belo/.

!very im(ort (rocess al/ays enerates a system res(onse E in eit-er successul or

unsuccessul cases. Result o t-e im(ort can be ound on t-e list o im(ort attem(ts.

!ac- o t-e unsuccessul im(ort enerates a lo ile /-ere im(ort errors are indicated.

" ailed im(ort (rocess may be sinalled by t-e ollo/in system messae.

+


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'mportant:

lease note t-at unless all data in t-e im(orted ile is correct@ Mobility Tool+ /ill not im(ort

anyt-in. T-is can be described as H"ll or NoneJ a((roac- to t-e im(ort (rocess.

$t is im(ortant to mention t-at i a data ield or a (articular mobility Asinle line in im(orted

ileB already -as a value in t-e tool and t-e im(ort ile doesnKt contain data or t-is ield@ t-e

result o t-e im(ort /ill be to remove t-e eistin data in t-is (articular ield o t-e mobility.

!ata file template ; file structure

T-e best /ay to ensure t-e correct ile structure o t-e im(orted ile is to use a tem(late rom

Mobility Tool+. T-e tem(late can be obtained by main an e(ort o t-e data. T-e result o

e(ortin data rom an em(ty (roect /ill be a ile containin -eaders or t-e ields@ but no

actual data.

T-e ile is oranised in t-e /ay t-at all -eader ields are located in t-e irst ro/ o t-e ile@ t-e

second ro/ contains ield re9uirements Adescribed belo/B and data ro/s start rom t-e t-ird

ro/. " sinle ro/ e9uals to one mobility E (artici(ant@ mobility details@ (artner oranisation

details@ rant@ etc. " sinle ro/ is an e9uivalent to (rovidin data or a sinle mobility in t-e

ne/ mobility orm.

lease note t-at even i you use only one sendin or receivin (artner oranisation@ you need

to enter t-e (artner oranisation details as many times as mobilities your (roect contains@

(ayin attention t-at t-e same oranisation $D is used t-rou-out. T-ere are no ields or t-e

oranisation contact (erson and contact (erson details in t-e im(ort?e(ort ile.

"s it /as mentioned (reviously@ t-ere are t-ree ty(es o ields in t-e tem(late ile E mandatory

ields t-at need to contain data Amared by a star in t-e tem(late ileB@ code ields Amared

as D$'TB and o(tional o(en tet ields At-at may be em(tyB. T-e s(eciics o eac- ield are

described in t-e second ro/ o t-e tem(late ile.

$ote0

T-e list o codes used in t-e code ields mared /it- D$'T in t-e tem(late ile can be ound

in t-e document HMobility Tool+ Data DictionaryJ available rom t-e $m(ort?!(ort (ae.

+$


48/75


lease (ay s(ecial attention to t-e list o codes@ as t-ey /ill be used etensively durin t-e

data im(ort (rocess.

Mobility Tool+ im(ort unction uses t-e national c-aracters in &T>E8 c-aracter ormat.

T-ereore it is im(ortant to ensure t-at t-e data ile used or im(ort is encoded usin t-e

correct c-aracter set.

T-e ')= ile tem(late can use one o t-e t-ree acce(ted ormats o data:

4ield56 7 4ield58 7 97 4ield5n

4ield56; 7 4ield58; 7 9 7 4ield5n;

4ield56; 7 4ield58 containing a double ; uote; 7 9 7 4ield5n;

!ecimal and thousands separator

T-e e(ort as /ell as t-e im(ort ')= iles use dot as a symbol to se(arate t-e inteer (art

rom t-e ractional (art o a number. T-e system doesnKt use any symbol or t-e t-ousands

se(arator. T-e correct ormat o a number consistin an inteer and ractional (art is

68=.?.

E6amples of data import file

T-e eam(les (resented in t-is c-a(ter are eneral eam(les or all ty(es o im(ort iles.

T-e table belo/ de(icts some ields o t-e tem(late im(ort data ile t-at contains inormation

about t-ree mobilities. lease note t-e second ro/ o t-e ile containin s(eciication o eac-

ield E bein a mandatory ield@ D$'T bein a code ield. >or t-e (ur(ose o t-e

demonstration@ ot-er ields AcolumnsB -ave been removed Amared /it- t-e elli(sisB.

-ro4ect '! Mobility

'!

S -articipant

> S > > > >9 !'CT S

2014E1E7!01E

"101E00001

0001 S >irstName #astName 01?01?1irstName #astName 01?01?1


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Durin t-e im(ort o t-e data@ t-e irst t/o ro/s E ield -eaders and ield s(eciication must

be (reserved in t-e ile. Deletin t-e irst t/o ro/s rom t-e tem(late /ill render t-e im(ort

(rocess invalid. $t is also im(ortant not to c-ane t-e order o t-e columns AieldsB. "ny

c-ane in t-e ields?columns order /ill render t-e im(ort (rocess invalid as /ell.

$n t-e ollo/in eam(le 8 (artici(ants rom t-e same sendin oranisation A%ranisation $D

7!NB /ill be sent to 8 dierent -ostin oranisations A%ranisation $D *%)T01 to *%)T08B.

lease notice dierent mobility $DLs and (artici(ant names.

-ro4ect '! Mobility

'!

-articipant > > > >

2014E1E7!01E

"101E00001

$D0001 ... >irstName1 ... 7!N ... *%)T01 ...

2014E1E7!01E

"101E00001

$D0002 ... >irstName2 ... 7!N ... *%)T02 ...

2014E1E7!01E

"101E00001

$D0003 ... >irstName3 ... 7!N ... *%)T03 ...

2014E1E7!01E "101E00001

$D0004 ... >irstName4 ... 7!N ... *%)T04 ...

2014E1E7!01E

"101E00001

$D0005 ... >irstName5 ... 7!N ... *%)T05 ...

2014E1E7!01E

"101E00001

$D0006 ... >irstName6 ... 7!N ... *%)T06 ...

2014E1E7!01E

"101E00001

$D000 ... >irstName ... 7!N ... *%)T0 ...

2014E1E7!01E

"101E00001

$D0008 ... >irstName8 ... 7!N ... *%)T08 ...

T-e net eam(le /ill create 3 dierent mobilities rom t-e same sendin (artner

oranisation to t-ree dierent -ostin (artners or t-e same (artici(ant. lease note t-at t-is

im(ort /ill result in a list o mobilities containin details o t-e same (erson 3 times@ alt-ou-

oin to t-ree dierent receivin (artners. lease notice dierent mobility $DLs.

-ro4ect '! Mobility

'!

-articipant

> > > > >

+&


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-ro4ect '! Mobility

'!

-articipant

irstName1 #astName1 ... 7!N ... *%)T02 ...

2014E1E

7!01E "101E

00001

$D0003 ... >irstName1 #astName1 ... 7!N ... *%)T03 ...

T-e ollo/in eam(le -i-li-ts t-e im(ortance o careul ro/EbyEro/ data entry. Durin

t-e im(ort (rocess Mobility Tool+ sees eac- ro/ as a consecutive data entry. T-ereore i t-e

ro/ 20 contains some modiications o t-e (artner data t-at -as already been deined in t-e

ro/ 6 o t-e same im(orted data ile@ t-e tool /ill tae t-e data rom ro/ 20 as t-e most

current one and /ill u(date t-e (artner data as a result.

T-is can be illustrated by t-e net eam(le o t-e im(ort data ile.

-ro4ect '! ending

(rganisation '!

ending

(rganisation &egal

$ame

ending

(rganisation

Erasmus Code

ending

(rganisation

-ostal Code

> > > > >

2014E1E

7!01E

"101E00001

... 7!N 7eneiciary

%ranisation

... N# "M)01 7!E1000 ...

... ... ... ... ... ... ... ...

2014E1E

7!01E "101E00001

... 7!N 7eneiciary

%ranisation

... 7 7R&01 7!E1000 ...

lease notice t-e dierent address o t-e beneiciary oranisation in t-e last ro/ as com(ared

/it- t-e irst ro/ o t-e data. 7ein t-e last entry in t-e im(orted data ile@ H)endin

%ranisation !rasmus 'odeJ /ill contain value H7 7R&01@ not HN# "M)01J as used in t-e

(revious line.

,(


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T-e ollo/in eam(le illustrates t-e similar be-aviour.

-ro4ect '! ending

(rganisation '!

ending

(rganisation &egal

$ame

ending

(rganisation

Erasmus Code

ending

(rganisation

-ostal Code

> > > > >

2014E1E

7!01E "101E00001

... 7!N 7eneiciary

%ranisation

... N# "M)01 7!E1000 ...

... ... ... ... ... ... ... ...

2014E1E

7!01E

"101E00001

... 7!N 7eneiciary

%ranisation

... 7 7R&01 7!E1000 ...

2014E1E

7!01E "101E00001

... 7!N 7eneiciary

%ranisation

... N# "M)01 7!E1000 ...

lease notice t-at in t-e last eam(le t-e beneiciary oranisation data /ill c-ane t/ice

durin t-e im(ort (rocess. %nce E t-e H)endin %ranisation !rasmus 'odeJ /ill be c-aned

rom HN# "M)01J to H7! 7R&01J and t-en@ at t-e very last ro/@ t-e address /ill be

c-aned bac to its oriinal value o HN# "M)01J.

More scenarios are illustrated in t-e ollo/in c-a(ters.

'! fields

T-e data tem(late iles contain 5 $D ields. T-ey (lay a very im(ortant role in t-e data im(ort

(rocess. T-e table belo/ (resents all t-e $D ields /it- t-eir c-aracteristics.

lease note t-at t-e beneiciary $D s-ould al/ays be (rovided 7!>%R! t-e im(ort?e(ort o

data is used.


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c-eced durin t-e im(ort.

Mobility $D Ges "ny uni9ue identiication o a (articular mobility@ i.e. 1@ M!"1@ #$%

&"%'ohn

)endin

%ranisation $D

Ges &ni9ue al(-anumeric strin identiyin t-e sendin oranisation in t-e

mobility.

$t is recommended usin t-e !rasmus code Ae..@ " ,$!N01B in t-e case o

t-e (artner oranisation bein a -i-er education institution -oldin a

valid !rasmus '-arter or *i-er !ducation !'*! Aor manual data entry

in Mobility Tool+@ t-e c-ane -as to be done in t-e ;%ranisations;

menuB.

Receivin

%ranisation $D

Ges &ni9ue al(-anumeric strin identiyin t-e receivin oranisation in t-e

mobility.

$t is recommended usin t-e !rasmus code in t-e case o t-e (artner

oranisation bein a -i-er education institution -oldin a valid !rasmus

'-arter or *i-er !ducation !'*! Aor manual data entry in Mobility

Tool+@ t-e c-ane -as to be done in t-e ;%ranisations; menuB.

ending and %eceiving (rganisation '!s

T-e list o %ranisation $Ds Aeit-er sendin or receivinB t-at already eist in t-e tool can be

ound on t-e ;%ranisations; (ae described in t-e ot-er c-a(ter o t-is manual. T-e list o

oranisations may include a sinle oranisation@ i.e. t-e beneiciary oranisation@ or may

include sendin and receivin oranisations.

$t is suested t-at t-e list o (artner oranisations is e(orted and t-e codes o t-e (artners

are used in t-e mobilities tem(late ile or t-e im(ort (rocess. *o/ever@ t-ere t-e list o

(artner oranisations cannot be im(orted t-e same /ay t-e mobilities are.

,e recommend usin t-e !rasmus 'ode Ae..@ " ,$!N01B as an oranisation $D /-ere t-e

!rasmus 'ode is a((licable@ i.e. or -i-er education institutions -oldin an !'*!.

!ata import scenarios

#etLs analyse e/ scenarios t-at illustrate in details t-e loic be-ind t-e $D ields and -o/ t-e

system inter(rets t-eir use.

,)


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T-e ollo/in scenarios describe some data im(ort use cases you may come across in t-e

daily manaement o your mobilities. )ome o t-em lead to un/anted results. lease read t-is

c-a(ter careully as it may save you a lot o time and -el( you avoidin stressul situations.

(cenario 1 % data import to an empty pro)ect % sending organisation different than the

beneficiary organisation

T-is eam(le illustrates a situation@ /-ere a sendin oranisation is dierent t-an t-e

beneiciary oranisation.

#etLs assume you ust received t-e invitation rom Mobility Tool+ to /or /it- your (roect.

Gou loin to !'") /it- your username or email address and (ass/ord. T-e /ebsite doesnLt

contain any inormation about (roect mobilities. Gou may or may not already -ave some

(artners deined in t-e (roect.

Gou o to Mobility Tool+ /ebsite@ ;Mobilities;@ c-oose H$m(ort E !(ortJ o(tion@ t-en

;!(ort; to do/nload t-e e(orted data. T-e iles are almost em(ty E t-ey contain only t/o

ro/s E t-e ield names and t-eir s(eciication E t-e iles do not contain any mobility or

(artner data.

Gou o(en t-e ile in a (roram o your c-oice A(lease read remars reardin sot/are at t-e

end o t-is c-a(terB and ill in all re9uired ields@ tain into consideration t-e list o codes

rom t-e ;Mobility Tool+ Data Dictionary; ile@ ormat o t-e ields A(lease (ay s(ecial

attention to t-e date ormatB and $D codes described earlier. Gou save t-e ile in ')= ormat

and im(ort t-e ile via t-e /ebsite.

T-e result o t-e successul data im(ort is t-e ollo/in:

−Minimum t/o ne/ (artners are created /it- t-e oranisation $Ds and (artner oranisation

details s(eciied in t-e im(ort ile Asendin and receivin (artnerB.

− Minimum one mobility is created.

(cenario 2 % data import to an empty pro)ect % beneficiary organisation as the sending

partner

#etLs assume you ust received t-e invitation rom Mobility Tool+ to /or /it- your (roect.

Gou lo in to !'") /it- your username or email address and (ass/ord. T-e /ebsite doesnLt

,*


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contain any inormation about mobilities. Gou may or may not already -ave some (artner

oranisations in t-e (roect and you /ant to mae sure your beneiciary oranisation is used

to create mobilities durin t-e im(ort (rocess.

Gou o to ;%ranisations; (ae to dis(lay t-e list o oranisations in your (roect. Gou clic

t-e (encil icon to edit your oranisation and enter a value or H%ranisation $DJ ield E i t-e

%ranisation $D ield is blan@ as (resented in t-e screens-ot belo/. >or t-e (ur(ose o a

demonstration@ value 7!N is used in t-e %ranisation $D ield. T-e same (artner data can be

obtained by e(ortin (artner details.

Net@ clic ;Mobilities;@ c-oose H$m(ort E !(ortJ o(tion and do/nload t-e ile tem(late

Aclic ;!(ort; linB. T-e ile is almost em(ty E contains only t/o lines E t-e ield names and

t-eir s(eciication E it does not contain any (roect data.

Gou o(en t-e ile in an editor o your c-oice A(lease read remars reardin sot/are at t-e

end o t-is c-a(terB and ill in all re9uired ields@ tain into consideration t-e list o codes

rom t-e ;Mobility Tool+ Data Dictionary; and ormat o t-e ields A(lease (ay s(ecial

attention to t-e date ormatB and $D codes described earlier. $n sendin oranisation (art o t-e

tem(late ile you use data o your o/n oranisation@ main sure t-at H)endin oranisation

$DJ contains value 7!N.

T-e result o t-e successul im(ort is ollo/in:

,+


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− Minimum one ne/ oranisation is created /it- t-e oranisation $D and oranisation

details s(eciied in t-e im(ort ile Areceivin oranisationB.

− Minimum one mobility is created

Notice t-at in t-is case@ your beneiciary oranisation Aoranisation $D 7!NB /as used as t-e

sendin oranisation.

Gou may also notice t-at unless you entered your oranisation details in t-e im(ort ile

eactly as t-ey /ere on t-e /ebsite@ t-e oranisation data is u(dated. lease reer to t-e net

scenario or more details on -o/ to u(date data usin t-e im(ort (rocess.

(cenario 3 % data import to a pro)ect *ith mobilities % adding ne* and updating existing

information entered +ia graphical user

#etLs assume t-at you already /ored /it- your (roect and added some data usin t-e

/ebsite. Gou -ave added some oranisation /it- t-eir res(ective oranisation $Ds and created

some mobilities /it- mobility $Ds. Gou decided to /or /it- t-e data outside o t-e tool

usin eternal editin sot/are. Gou clic ;Mobilities;@ c-oose H$m(ort E !(ortJ o(tion and

do/nload t-e (roect data. Gou o(en t-e ile in t-e tet editor or a s(reads-eet editor o your

c-oice and notice t-at bot- t-e oranisation and t-e mobilities -ave $Ds.

Gou decide to u(date some inormation about t-e (artici(ants and add more mobilities. Gou

add mobility and oranisation $Ds in t-e res(ective columns E you reuse t-e oranisation $Ds

as you -ave t-e same sendin (artner or all your mobilities. >inally@ you im(ort t-e data.

T-e result is ollo/in:

− Gou loin to t-e tool and notice t-at oranisation inormation remained unc-aned as you

didnLt c-ane any (artner data in t-e im(ort ile

−Gou notice t-at t-e list o mobilities is loner t-an (reviously E t-ere are ne/ mobilities

t-at you deined in t-e im(ort ile.

,ighlights from the described scenarios

To u(date oranisation inormation use t-e same oranisation $D in t-e im(ort ile as t-e

oranisation $D you ind in t-e oranisation details on t-e Mobility Tool+ /ebsite.

,,


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)imilarly@ to u(date mobility inormation use t-e same mobility $D in t-e im(ort ile as t-e

mobility $D you ind on t-e ;Mobilities; (ae.

Error handling

!very ailed im(ort (rocess enerates a messae on t-e /ebsite and a lo ile or details. T-e

lo ile can be do/nloaded by clicin on t-e lin in t-e error messae on t-e /ebsite.

"s it /as already mentioned earlier@ unless all t-e data in t-e im(orted ile is in t-e correct

ormat@ not-in /ill be stored in Mobility Tool+ AH"ll or NoneJ a((roac-B.

T-e error lo ile -as almost eactly t-e same structure as t-e im(orted ile E it contains ield

-eaders and t-eir s(eciics A/-et-er t-e ield is mandatory or a code must be usedB /it- an

additional ield at t-e beinnin o t-e ile E #ine Number A(lease notice t-e line number is

dierent t-an t-e !celKs ro/ numberB. T-e ot-er dierence is t-at instead o data it contains

descri(tions o errors rom t-e im(ort (rocess. !ac- error is lined to a s(eciic ield in a

s(eciic ro/ o t-e im(orted ile. &sin t-e ro/ number and t-e error in t-e s(eciied ield it

is easy to locate t-e (roblematic entry in t-e im(orted data ile. lease notice t-at columns in

t-e error lo are s-ited let by 1 columns com(arin /it- t-e im(ort data ile.

" sam(le o t-e error ile is (resented on t-e screens-ot belo/.

$n order to i (roblems in t-e im(ort (rocess@ all ields mared in t-e error lo must be

corrected.

The most important rules for successful data import

T-e ollo/in is a nonEe-austive list o eam(le re9uirements or successul data im(ort:

− T-e ile must use t-e standard tem(late. >or t-e best results@ al/ays e(ort t-e eistin

data irst Aor an em(ty ile i none eistsB@ enter and?or u(date t-e data in t-is ile and t-en

reFim(ort it

−T-e ile must be in t-e ')= ormat and encoded in &T>F8 E (lease read t-e net c-a(ter

or more inormation about tet editors

,


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− roect areement number must be t-e same as t-e active (roect on t-e /ebsite. $m(ort o

data or multi(le (roects at once is not (ossible in Mobility Tool+

− %ranisation $D and Mobility $D must be al/ays (rovided

− $n order to avoid du(licated mobilities t-e mobility $D s-ould be uni9ue in t-e im(orted

ile

− "ll mandatory ields must be (rovided

− "ll ields must -ave a correct ormat

− "ll codes must be correctly used A(lease reer to t-e ;Mobility Tool+ Data Dictionary;

documentB.

− T-e mobility end date must be later t-an t-e start date

6.6.3. Text and spreadsheet editors

T-ere are many eam(les o tet or s(reads-eet editors available on t-e maret. T-is (arara(- /ill not etensively cover any (articular eam(le o sot/are but /ill (rovide e/

use cases or Microsot !cel 2010. ,e /ill ocus on t-e most ty(ical eam(les o issues t-at

mi-t aect data im(ort (rocess into Mobility Tool+.

,-en in doubt you can al/ays c-ec your im(orted or e(orted data in some sim(le tet

editors t-at su((ort clear tet ormat and &T>F8 encodin@ i.e. Note(ad++.

)T


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1. ,-en you inis- ile editin in !cel@ select menu H>ileJ and clic H)ave )endJ.

2. 'lic H'-ane >ile Ty(eJ@ select H')= A'omma delimitedB A.csvBJ and clic H)ave "sJ

button.

3. )elect ile name and mae sure H)ave as ty(eJ list -ave H')= A'omma delimitedB

A.csvBJ o(tion selected. 'lic H)aveJ button to conirm.4. !cel /ill dis(lay a com(atibility /arnin. 'lic HGesJ button to save.

&ong numerical values

)ome s(reads-eet editors may s-orten your lon numerical values@ or eam(le a (-one

number 321235123456 to a ormat o 3.12!+12. ay s(ecial attention to t-e lon data

entries because unless t-e ty(e is c-aned to tet@ t-e im(orted data /ill contain 3.12!+12 in

t-e (-one number ield and t-e im(ort (rocess /ill ail due to une(ected value A!B.

Auto;completion during writing

)ome sot/are oers auto com(letion durin tet editin /-ic- may create some (roblems.

"utomatically corrected by Microsot !cel values may not be acce(ted durin t-e data

im(ort. $n !cel@ t-e autoEcom(letion can be disabled in menu >ile@ t-en %(tions@ rooin@

H"uto'orrect %(tionsSJ button@ HMat- "uto'orrectJ tab@ deselect HRe(lace tet as you

ty(eJ.

,%


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-A%T'C'-A$T %E-(%T

artici(ant re(orts (rovide inormation about t-e !rasmus+ (roects (artici(antsK e(erience.

!ac- (artici(ant receives an invite to ill in t-e (artici(ant re(ort at t-e end o t-eir mobility

(eriod. T-e messae sent to t-e email address indicated in t-e details o t-e (artici(antKs

mobility includes a lin to a /ebsite. T-e lin starts /it- t-e ollo/in /eb address:

-tt(:??ec.euro(a.eu?eusurvey?

T-e (artici(ant re(ort -as a orm o a /ebFbased 9uestionnaire /it- dierent ty(es o

9uestions E sinle c-oice@ multi(le c-oices@ and matriFty(e o 9uestions.

T-e re(ortin is -andled by !&)urvey tool@ develo(ed and manaed by t-e !uro(ean

'ommission.

# ,ow to reuest participant reports/

Mobility Tool+ sends out re9uests or (artici(ant re(ortin automatically ater t-e end o t-e

mobility (eriod@ as indicated in t-e ;!nd date; ield o t-e mobility details.

,-en t-e re(ort is in status ;R!U&!)T!D;@ t-e re(ort can be reFre9uested. To reFsend t-e

re(ort re9uest@ loin to Mobility Tool+ and o(en your (roect details. 'lic ;Mobilities; rom

t-e to( menu. )elect ;#ist Mobilities; rom t-e contetual menu. !dit t-e mobility details and

clic button ;ReF)end; in t-e ;artici(ant Re(ort; section@ as (resented in t-e screens-ot

belo/.

,-en t-e mobility (eriod is not over or /-en t-e (artici(ant re(ort is already in status

;)&7M$TT!D; reFsendin (artici(ant re(ort is not available.

* ,ow to check participant report status/

T-e status o t-e re(ort is dis(layed on t-e (ae ;Mobilities;. T-ere are 3 ty(es o status in

t-e system:

,&

http://ec.europa.eu/eusurvey/http://ec.europa.eu/eusurvey/http://ec.europa.eu/eusurvey/


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− N%N! E no invite or a re(ort -as been sent yet

− R!U&!)T!D E invitation to ill in t-e re(ort -as been sent out to t-e (artici(ant

− )&7M$TT!D E t-e (artici(ant -as submitted -is?-er re(ort

T-e statuses o mobilities are c-aned automatically@ de(endin on t-e system and (artici(ant

actions.

To see status o t-e (artici(ant re(orts in your (roect@ loin to Mobility Tool+ and o(en your

(roect details. 'lic ;Mobilities; rom t-e to( menu. )elect ;#ist Mobilities; rom t-e

contetual menu. T-e status o t-e (artici(ant re(orts /ill be dis(layed in t-e ;Re(ort status;

column.

2 ,ow to see results of participant report/


)elect ;#ist Mobilities; rom t-e contetual menu. !dit t-e mobility or /-ic- youKd lie to

see t-e (artici(ant re(ort. 'lic ;Do/nload D>; lin in t-e ;artici(ants Re(orts; section to

do/nload a D> version o t-e (artici(ant re(ort results.

T-is met-od can be used or c-ecin individual (artici(ant re(orts. "lternatively@ you can

e(ort all (artici(ant re(orts in ')= ile. o to t-e ;Mobilities; (ae and clic ;!(ort

artici(ant Re(ort;.

T-is /ay@ a V$ ile /it- all (artici(ant re(orts rou(ed by activity ty(e /ill be enerated.

T-e ')= iles can be o(ened /it- (rorams suc- as Microsot !cel.

8#

(


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? B)!GET

7udet section o Mobility Tool+ (rovides a summary o t-e inancial details o mobilities

and ot-er inancial elements o t-e (roect. T-is section s-ould be reularly c-eced or

overvie/ o t-e (roect inances.

?# .hat are the elements of pro4ect budget on the Budget page/

T-e ;7udet; dis(lays t/o sources o inormation E (roect budet as ranted by t-e National

"ency and (roect budet as a summary o (roect activities. T-is distinction is clearly

visible on t-e ;7udet; (ae E t-e columns o budet a((roved and current budet are clearly

mared on t-e (ae. >or easier budet manaement@ a t-ird column E ;W 'urrent ? "((roved

budet; (rovides t-e current level o budet consum(tion.

$ t-ere are c-anes in t-e (roect budet ollo/in an amendment o t-e initial areement

bet/een t-e beneiciary oranisation and t-e National "ency@ t-ose c-anes s-ould be

relected in t-e irst column.

?* ,ow to check pro4ect budget/

#oin to Mobility Tool+. 'lic ;7udet; in t-e to( menu. " budet (ae /ill be dis(layed.

'


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De(endin on action ty(e o your (roects you may see dierent ields.

>ields /-ic- are mared in rey contain summary details taen rom all mobilities in t-e

(roect. >ields /-ic- are not reyed out are available or editin. "n eam(le o suc- ield

may be ;%ranisational )u((ort;@ or eam(le.

?2 ,ow to change pro4ect budget/

#oin to Mobility Tool+. 'lic ;7udet; in t-e to( menu. " budet (ae /ill be dis(layed.

!dit ields /-ic- are editable E t-ey are normally not reyed out on t-e (ae. %nce you maea c-ane@ a button t-at /as (reviously called ;Not-in to c-ane; on t-e to( o t-e (ae

c-anes into ;)ave;.

)


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'lic t-e ;)ave; button to (reserve your c-anes.

*


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D % E-(%T

T-e last section o t-e Mobility Tool+ (rovides you a re(ortin unctionality as beneiciary.

T-is section can be used to submit interim and inal beneiciary re(orts to your National

"ency.

lease note t-at t-e (artici(ant re(orts are covered in section ;Mobilities; o t-is uide.

T-e inal re(ort /ill contain a summary o all t-e activities o your (roect@ t-e (roect budet

and some additional inormation. Most o t-e content o t-e re(ort /ill be (reilled /it- t-e

data you -ave entered in Mobility Tool+. "dditionally@ you /ill be ased series o 9uestions

concernin t-e im(lementation o your (roect.

De(endin on t-e action ty(e o your (roect@ t-e orm o t-e inal re(ort can be a D> orm

or a /ebsite orm.

D# ,ow can ' submit my final report to $ational Agency/

#oin to Mobility Tool+. 'lic ;Re(orts; in t-e to( menu.

$n case your (roect /as realised in t-e area o Gout- Aaction code "105B@ you /ill see a

(ae similar to t-e one belo/.

To enerate your re(ort@ clic ;enerate 7eneiciary Re(ort;. $ you (roect -ave some issues@ a

messae may be dis(layed to inorm you about detected (roblems.

Gou /ill be ased to c-oose a lanuae o t-e re(ort.

+


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'lic ;Ges; to continue.

T-e (rocessin o your re9uest /ill o t-rou- 3 staes o eneratin t-e ile and submittin t-e

re(ort. lease /ait until a re(ort D> ile is enerated.

'lic ;Do/nload 7eneiciary Re(ort; to do/nload t-e inal re(ort D> ile. T-e D> ile /ill -ave

relevant sections (reFilled /it- (roect and mobility data. T-e re(ort must be com(leted and

submitted usin t-e ;)ubmit; button in t-e D> ile.

Durin t-is time a /arnin messae ;7eneiciary Re(ort in (roress F (lease do not u(date data

unless areed /it- your National "ency; /ill be dis(layed on all (aes o your (roect.

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D* .hat happens after ' submit my final report/

"ter submission o t-e inal re(ort your access to your (roect in Mobility Tool+ /ill be

restricted. Gou /ill be able to read data@ but not to c-ane it. Gou /ill be able to do/nload

(artici(ant re(orts@ or eam(le.

" /arnin similar to t-e one belo/ /ill be dis(layed on all (aes o your (roect.

D2 ,ow can ' edit my pro4ect after final report submission/

National "ency may restore your access to t-e (roect i t-e inal re(ort is ound to beunsatisactory or your (roect re9uires urt-er c-anes. $n eit-er /ay you /ill receive a

notiication rom t-e National "ency.


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#@ )--(%T A$! T%()B&E,((T'$G

#@# $ational Agency ,elpdesk contact

"ll 9uestions or issues /it- Mobility Tool+ s-ould be re(orted to your National "ency-el(des. T-e contact details are (ublis-ed on t-e Mobility Tool+ ;*ome; (ae o your

(roect.

#@* Troubleshooting of the most common issues

1.2.1. #ational characters are replaced *ith -uestion marks during the import process

)ome national c-aracters may not be correctly dis(layed ater a ')= ile is saved in

Microsot !cel and im(orted into t-e tool. T-e (roblem lays in t-e /ay all versions o Microsot !cel on Microsot ,indo/s and "((le %) X encode t-e national c-aracters in

&T>F8 ormat. $n (articular@ t-e national c-aracters encodin is not (reserved /-en a ')=

ile is saved. T-e (roblem -as been oicially conirmed by Microsot su((ort. $tKs im(ortant

to -i-li-t t-is is not a (roblem o data@ (rocess or alorit-ms used by Mobility Tool+.

T-e (roblem is aectin 13 o t-e 2 dierent al(-abets used by National "encies and

(artici(ant o t-e !rasmus+ (roramme. T-e aected al(-abets are ree@ 7ularian@

'roatian@ 'Iec-@ *unarian@ #atvian@ #it-uanian@ Maltese@ olis-@ Romanian@ )lova@

)lovene@ and Turis-. >or some o t-ese al(-abets none o t-e national c-aracters are saved

(ro(erly@ or some ot-ers only (artially.

Many solutions -ave been tested to (revent t-is issue rom -a((enin. 3 oice suits -ave

been conirmed not e-ibitin t-is (roblem. T/o o t-e suits are o(en source and reely

available on t-e $nternet@ t-e 3rd is a (ro(rietary sot/are (acae:

E Microsot ,indo/s: #ibre%ice A'alcB@ "(ac-e %(en%ice A'alcB

E #inu: #ibre%ice A'alcB@ "(ac-e %(en%ice A'alcB

E "((le %) X: #ibre%ice A'alcB@ "(ac-e %(en%ice A'alcB and i,ors ANumbersB

T-e list is not e-austive and i you already -ave a solution in (lace t-at /ors or you@ you

may inore t-is messae. T-ere are also ot-er solutions in (lace@ suc- as Note(ad++ or

customFmade a((lications t-at may /or /it- t-e national c-aracters correctly but may not be

as strai-tor/ard in use as t-e s(reads-eet editors.

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1.2.2. (/ files exported by Mobility Tool0 are not opened correctly by Microsoft xcel

Mobility Tool+ oers t/o o(tions or data e(ort E !cel and ')=. $t may -a((en t-at /-en

you c-oose to do/nload and o(en ')=@ !cel mi-t not reconiIe t-e ield se(arator and /ill

dis(lay a /-ole lent- o eac- line in ust one cell@ as s-o/n on t-e screens-ot belo/.

T-is may -a((en due to reional settins o your com(uter.

T-ere are t/o solutions o t-is (roblem. T-e irst describes a c-ane o system settins o

your o(eratin system. T-e ot-er uses t-e tet im(ort unctionality /it-in Microsot !cel.

%egional settings

T-e solution (resented belo/ a((lies to Microsot ,indo/s @ -o/ever (revious versions o

t-e ,indo/s o(eratin system may -ave similar ste(s. lease be a/are t-at suc- c-ane may

aect all a((lications installed on your com(uter.

$n order to i t-e (roblem@ (lease o to 'ontrol anel@ t-en Reion and #anuae and clic

;"dditional )ettins; button on t-e bottom o t-e /indo/.

%


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T-ere youKll ind ;#ist se(arator; o(tion@ /-ic- most liely /ill be set to comma A@B.

lease c-ane t-is o(tion to semiEcolon ACB@ save t-e settins@ close !cel and o(en t-e data

aain. T-e issue s-ould be resolved.

)se of E6cel data import functionality

T-e ')= data can be im(orted into Microsot !cel /it-out c-anin t-e reional settins.

>or t-is (ur(ose tet im(ort unction can be used in t-e a((lication. lease note t-at t-e ste(s

&


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(resented belo/ may dier bet/een dierent versions o Microsot !cel and %ice suits

runnin on dierent o(eratin systems AMicrosot ,indo/s or "((le %) XB.

1 %(en Microsot !cel /it- a blan s(reads-eet.

2 o to Data tab and clic ;>rom Tet;. ,indo/ ;$m(ort Tet >ile; /ill a((ear.

3 )elect t-e ')= ile you /is- to edit in !cel. T-e im(ort (rocess /ill continue /it-

;Tet $m(ort ,iIard;.

4 )elect ;Delimited;@ as (resented on t-e screens-ot. #eave all ot-er o(tions as t-ey are

Astart im(ort at ro/ 1@ ile oriin: ;65001: &nicode A&T>F8B;B. 'lic ;Net; button.

5 &nFtic t-e deault ;Tab; and tic ;)emicolon;. Gou /ill notice t-at data (revie/ /ill

c-ane accordinly. 'lic ;Net; button.

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6 $n t-e net /indo/@ move t-e -oriIontal scrollin to t-e end o t-e ri-t side o t-e

data (revie/.

,-ile -oldin )-it ey on your eyboard@ clic on t-e last column o t-e data

(revie/. Gou /ill notice t-e data (revie/ table /ill turn blac.

$'


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8 )elect ;Tet; o(tion in t-e column data ormat (ane@ as (resented on t-e screens-ot

belo/. Gou /ill notice t-e -eadins o t-e columns in data (revie/ /ill c-ane rom

;eneral; to ;Tet;.

< 'lic ;>inis-;. T-e /iIard /ill as you /-ere t-e im(orted data s-ould be (laced.

'lic button ;%;.

$)


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Gour data rom t-e ')= ile e(orted rom Mobility Tool+ /ill be (resented in columns.

1.2.3. Mobility Tool0 *ebsite is not displayed correctly in Microsoft nternet xplorer

$t -as been re(orted t-at t-e 'om(atibility =ie/ unction o Microsot $nternet !(lorer may

cause some dis(lay issues on t-e Mobility Tool+ /ebsite. $ you e(erience any issues

dis(layin t-e /ebsites on Microsot $nternet !(lorer@ (lease turn o t-e 'om(atibility =ie/

by oin to Tools@ and t-en clic on 'om(atibility =ie/ to deselect it.

More inormation on com(atibility vie/ can be ound at t-e (ae belo/.

http://windows.microsoft.com/is-is/internet-eplorer/products/ie-

B/features/compatibility-"iew

$*

http://windows.microsoft.com/is-is/internet-explorer/products/ie-9/features/compatibility-viewhttp://windows.microsoft.com/is-is/internet-explorer/products/ie-9/features/compatibility-viewhttp://windows.microsoft.com/is-is/internet-explorer/products/ie-9/features/compatibility-viewhttp://windows.microsoft.com/is-is/internet-explorer/products/ie-9/features/compatibility-view


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"ll ot-er (roblems s-ould be re(orted to t-e -el(des o your National "ency.

$+


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nd of the document

mobility tool+ guide

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