mobility project team: portal demonstration · portal demonstration 26-27 january 2017. mobility...
TRANSCRIPT
MOBILITY PROJECT TEAM:
PORTAL DEMONSTRATION
26-27 January 2017
Mobility Portal - Roles
• Applicant
• Local HR (LHR) – “Receiving”
• Local HR (LHR) – “Sending”
• Central Mobility Team (CMT)
Applicant - Home Page
Applicant - Mobility Options
Applicant – Give Details
Applicant - Review Job Descriptions
Applicant - Review Terms and Conditions
Applicant - Give Irish Language Details
Applicant – Review Eligibility Criteria
Applicant - Select Organisation(s) of Interest
Applicant - Confirm the Application(s)
Applicant - Summary of Application(s)
• “On Waitlist” is the initial status in the Mobility sequence …
Workflows – Joint Process Between LHRs
Role Action Process stage/status
Applicant Creates application “On Waitlist” Auto email sent
Receiving HR For #1 on Waitlist: initiates the move, and prevents other organisations from seeking this applicant
“In Progress” Auto email sent
Receiving HRand Sending HR
Discussion:• No disciplinary case in progress• Review, agree and plan the move
Receiving HR Progress the move – makes the offer “Pending Employee” Auto email sent
Applicant Accepts the offer “Accepted”
System Creates CMS case – to be processed by Local HR -to support the move and update the HR record
“Closed”
• The two LHR units process the case between them:
Workflows – Automated Overnight Processing
• The system tracks any changes in an applicant’s eligibility for the scheme, and an email issues to the applicant with the change details
• When an applicant reaches the top 20 list for a given organisation, an email issues to ask them to confirm their interest
• When an applicant reaches the top 20 list for given location, but are currently ineligible, an email issues with the reasons for ineligibility, and prompts them to contact Local HR or Central Mobility Team to resolve any outstanding issues if they believe the status to be incorrect
• Removes an applicant from all Mobility lists if:
Applicant has retired
Applicant has been promoted
Mobility Portal
• Local HR (LHR) – “Receiving”
• Local HR (LHR) – “Sending”
Local HR - Home Page
Local HR - Link to Administrative Options
Local HR - Administrative Options
Local HR - Receiving Organisation
• “Proceed” is the trigger for Local HR to progress the sequence:
“In Progress” “Pending Employee” ”Accepted” … “Closed”
Mobility Portal
• Central Mobility Team …
Central Mobility Team (CMT)
CMT - Manually Add …
Mobility Pilot - Demonstration
Questions?