mo-ark district treasurer september newsletter

TREASURER TIDBITS | September 2013

MO-ARK KEY CLUB

YOF.......................7

Other Info............8

Dues...................3-4

Report................5-6

Message.............1

Dates...................2

The Official Missouri-Arkansas District Treasurer Newsletter of Key Club International

BE GREEN AND DO NOT PRINT THIS NEWSLETTER

The Official Missouri-Arkansas District TreasurerNewsletter of Key Club International

Greetings MO-ARK District Board,

It seems as if summer is never long enough, but I hope you all are as excited as I am to learn, grow, and celebrate another year of Key Club.

While Key Club is important to each and every one of us, please don’t remember to put your health, happiness, and academics before anything else. Your home club comes first always as well. That being said, you have only one shot to make this year great. So make it happen! In this issue, you’ll find some good resources to help start your year right.

-Laela Zaidi, MO-ARK District Treasurer

Treasurer Tidbits

MO-ARK Treasurer|September 2013

Start your year off with some

service!

[email protected]

mailto:[email protected]


Important Dates

MARK YOUR CALENDAR!

Mark these dates on your calendar!September 13-15: Fall Board Meeting in Springfield, MOOctober 1st: Dues collection begins! October 11-13: Key Leader in Bourbon, MOOctober 15: YOF Grant DeadlineNovember 1st: Early Bird Dues are DueNovember 8-10: Key Leader in Hot Springs, ARAfter December 1st: Dues become past due!

Your trusty District Secretary, Shanna Nichols, NEEDS your home club officer

information as well as any officer information from the clubs you visit.

This is vital information so that the exec board can get in direct contact with club

members across the district.


The last edition of the treasurer’s newsletter explored the steps towards paying dues. But here are some helpful hints to get

your clubs started off right since this can be a tedious process!

Paying Dues

Tips for a Successful Year

Meet with your school book keeper!

Oftentimes, dues get lost the mail or end up being late

because Key Clubs fail to get in contact with the school book

keeper. This is an important step!Failure to communicate can

cost your clubs.

Have clubbers fill out an information sheet during the first few meetings with their name,

grade, gender, office held, and contact information.

This makes it easier to send out reminders about when dues

need to be paid and will be used in the membership update

center.

The Early Bird Gets The WormSend your dues to international one or two weeks in advance

before the deadline. Remember, your first dues

payment must be received by international by November 1st.

However, members can be added throughout the year.

Please encourage your clubs to add members throughout the

year, even if the dues payment has already been sent. Our

goal should be to increase our membership all year!


Paying Dues

Schedule for Early Bird Dues

SHARE THIS CALENDAR WITH YOUR CLUBS AS SOON AS POSSIBLE! Imagine how much easier this will be for your treasurers and secretaries to

collect dues if they have a nifty guide with them.

September 5th:✓Send an email, text message, or have a Facebook post to all your members reminding them that their dues are due today and to meet them before school, at lunch, or after school with their dues and information.

September 12th: ✓Continue collecting dues. To the members who have not turned in their dues, call personally, send emails, and text them to encourage immediate dues collection.

September 19th: ✓Collect all dues and member information.

October 1st: ✓Get the password from your faculty advisor and start adding new member sand editing existing members into the Membership Update Center.If you have a large number of members, pace yourself.

October 7th: ✓Double check and make sure ALL members are added into the Membership Update Center.Generate and print your invoice.

October 8th: ✓Provide the book keeper or Faculty Advisor with invoice and inform them of the need to have the check received by Key Club International by November 1st.

Follow up: ✓Two days after your book keeper has been provided the invoice, follow up with the book keeper to make sure the check has been mailed. If the check has not been mailed, follow up within another two days. Do not fail to follow up with the book keeper. Lack of communication can cause late dues.

October 15th: ✓Make sure check has been mailed out to International.


Financial Report

Treasurer’s Report- September 2013

As of September 2013:

Total Budget: $5,675.00Reimbursed to Date: $22.65Total Remaining Balance: $5,652.35

For the MO-ARK District (as of August 10th):

# Of Dues Paid Clubs: 134# Of Billed Members: 5,082Int’l Dues: $32,791.00District Dues: $31,791.00Total: $64,582.00

The Missouri-Arkansas District reimburses you for any of your LTG expenses. Expenses can be anything from buying food at fall rallys, gas for club visits, postage, paper, etc. As long as you have receipts (except for gas- you just need an accurate count of mileage), you can be reimbursed. As you plan your fall rallys, keep in mind how much of your LTG budget you plan on using and keep all receipts. Don’t be afraid to use your money.

Active and Inactive Club Status

Clubs that doesn’t pay dues by ICON are

designated with inactive club status. To be

removed from inactive status, a club must pay the

$100 reactivation fee along with dues for the

current year. If a club fails to pay dues for then 2

years in a row, they will be given suspended status in which they have to pay the

$600 reactivation fee.


Club Update

Suspended and Inactive Clubs

If you think one of these clubs are in your area, get in touch with the local Kiwanis club and see what you can do to help. Chances are, these clubs have no leadership and could use an LTG to step in and

help them gain some structure back. Clubs in yellow are inactive, whereas clubs in red are suspended. Refer to the previous page for

details. Avoid having your clubs added to the list!

Berryville HIgh School (AR)Central Arkansas Christian School (AR)Central High School (AR)Centralia High School (MO)Hazelwood East High School (MO)Hazelwood West High School (MO)Jacksonville High School (AR)Lakeside High School (AR)Lincoln High School (AR)

Manila High School (AR)Mountain Pine HIgh School (AR)Mountain View High School (AR)Nettleton High School (AR)Northside High School AR)Notre Dame Regional High School (MO)Osceola Community High School (AR)Rivercrest High School (AR)Siloam Springs High School (AR)St. Joseph Catholic High School (AR)

St. Joseph Catholic High School (AR)Hall High School (AR)England High School (AR)Charleston High School (AR)Caruthersville HIgh School (MO)


Youth Opportunity Fund

Apply Soon!

International dues go towards the Youth Opportunity Fund , an endowed fund of Key Club International which gives clubs monetary assistance (between $100 to $2,000) to serve their

communities and take part in projects. Grants are given in one cycle of the year. Send in the application by October 15th and

notifications will be sent by January 15! Visit http://keyclub.ca/documents/KeyClubYOFGrantform.pdf

Applications must be submitted to: Kiwanis International

3636 Woodview TraceIndianapolis, IN 46268


http://keyclub.ca/documents/KeyClubYOFGrantform.pdf




Announcements

Contacts, Info, and More

Check your emails frequently, and don’t forget to check the packing list for the Fall Board

meeting! Also, encourage your clubs to follow the MO-ARK Key Club Twitter page

@MADKCI.

Governor [email protected]

Secretary Shannashanna_deshea@hotm

ail.com

Bulletin Editor [email protected]

Packing List:Business Casual ClothesBoard Shirts$30 for MealsExtra money for Incredible PizzaSwim SuitsHomeworkLaptop, Binder, etc.A positive attitude :) A warm welcome for our Int’l Trustee! FOLLOW US ON

TWITTER!










mo-ark district treasurer september newsletter

Documents