mn historical & cultural grants workshop

Minnesota Historical and Cultural

GRANTS

Arts and Cultural Heritage Fund

Constitutional Amendment : Clean Water, Land, and Legacy Act Passed by Legislature in 2008 Session to

include on statewide ballot Passed with 56% margin of all those voting in

the statewide General Election in November 2008

“May be spent only for arts, arts education, arts access; and to preserve Minnesota’s history and cultural heritage.”

“The dedicated money under this section must supplement traditional sources of funding for these purposes and may not be used as a substitute.”


Themes High expectations Legacy▪ Gift to future generations▪ “Projects of enduring value”

Transparency Accountability▪ Evaluation▪ Measurable outcomes

“No precedents”


Funding Increases sales tax by 3/8 ¢ Expected to raise about $240 million per

year Dedicated in Constitution as follows:▪ Outdoor Heritage Fund 33% ▪ Clean Water Fund 33% ▪ Parks and Trails Fund 14.25% ▪ *Arts and Cultural Heritage Fund 19.75%


Appropriations from Arts and Cultural Heritage Fund for 2010-11 biennium Arts: $43 million *History: $22 million Public Broadcasting: $11.6 million Libraries: $8.5 million Indian Language Preservation: $1.9 million Arts Education: $1 million Humanities/Zoos/Children’s & Science

museums: $4.8 m.

Arts and Cultural Heritage Fund History Appropriations1

*Statewide Historical and Cultural Grants $6,750,000▪ $2¼ m. this fiscal year; $4½ m. next fiscal year

MHS Programs $7,750,000 MHS Exhibit $2,500,000 History Partnerships $4,000,000 MN Digital Library $500,000 Archaeological and Historic Site Survey $500,000

1 biennial amounts, 2009-2011

Statewide Historical and Cultural Grants “For history programs and projects operated or

conducted by or through local, county, regional or other historical or cultural organizations; or for activities to preserve significant historic and cultural resources.”

Competitive grant process “The MHS shall administer these funds using

established grants mechanisms and with assistance from the advisory committee created herein.”

Guided by Historic Resources Advisory Committee (HRAC)

Minnesota Historical & Cultural Grants

Historic Resources Advisory Committee (HRAC) “Balanced statewide membership” “Members representing the interests of historic

preservation, local history, archaeology, archival programs and other cultural programs related to the history of Minnesota.”

Primary duties relate to grants HRAC to assist with policy development First meeting was September 15 Plan to review grants in November/December

2009 and meet again in January 2010


Grant Categories History Projects▪ Collections Care and Management▪ Three-Dimensional Objects ▪ Archives and History-Related Library Materials▪ Reprographic Projects (photographs, microfilming,

etc.)

▪ Digital Conversion and Access▪ Interpretive Programs▪ Museum and Archives Environments▪ Oral History▪ Publications and Research


Grant Categories Historic Preservation Projects▪ Historic Properties ▪ Acquisition ▪ Pre-development▪ Restoration/Preservation▪ Building Systems and Accessibility

▪ Survey and Inventory▪ Evaluation▪ National Register Nominations▪ Heritage Tourism and Public Education▪ Preservation Planning


Eligibility Applicant Eligibility▪ Eligible recipients include:▪ 501(c)(3) nonprofit organizations▪ governmental units▪ tribes▪ educational organizations

Project Eligibility▪ History “programs and projects”▪ Activities to preserve significant historic and

cultural resources


Funding Level Categories Small Grants (“Fast Track”)▪ Up to $7,000▪ Simplified application and preparation▪ Rapid review and approval▪ No match requirement▪ Rolling (monthly) deadline ▪ Deadline will be the final Friday of every month▪ First rolling deadline October 30, 2009

▪ Evaluation and measurable outcomes▪ Includes “structured” options


Funding Level Categories Fast Track “Structured” Grants▪ Pre-packaged options, such as:▪ Purchase microfilm▪ Develop a disaster plan▪ “Bookshelves”

▪ Also up to $7,000, but many will be much less▪ Even more simplified application and

preparation▪ Rapid review and approval▪ No match requirement▪ Rolling (monthly) deadline ▪ Evaluation and measurable outcomes


Funding Level Categories Mid-Size Grants▪ Greater than $7,00 but less than $50,000▪ Review comparable to State Grants-in-Aid

program▪ Staff review and HRAC review

▪ Match encouraged but not required▪ Deadlines fall and spring▪ First deadline November 23, 2009; second April 12,

2010

▪ Evaluation and measurable outcomes


Funding Level Categories Large Grants▪ $50,000 and up▪ Increased review and ongoing monitoring▪ Increased fiscal oversight and reporting (16B.98)▪ Staff, peer, and HRAC review

▪ Match encouraged but not required▪ Deadlines fall and spring▪ First deadline November 23, 2009; second April 12,

2010

▪ Evaluation and measurable outcomes


Evaluation Criteria Is project an eligible activity? Does project supplement traditional sources of funding? Does project meet appropriate professional standards? Does application present a clear statement of need? Does project meet conditions of MS 16B.98? Is project budget realistic? Can project be completed by June 30, 2011? Are measurable outcomes shown? Is there clear public benefit and access? Is the project sustainable?


Evaluation Criteria Additional considerations:▪ Capacity to complete the project▪ Significance of the resource(s)▪ Partnerships▪ Match▪ Statewide distribution of projects


Month-by-Month Timeline October 2009▪ Statewide workshops and webinars▪ First Fast Track grant applications due October 30

November 2009▪ Mid-Size and Large grant applications due November 23

December 2009▪ MHS Executive Council meets December 16 to approve Small Grants▪ Mid-Size and Large grant applications reviewed by staff & HRAC

January 2010▪ HRAC convenes January 11, 2010▪ Report to Legislature by January 15▪ MHS Executive Council meets January 21

February 2010▪ Grant notifications and administrative actions


Month-by-Month Timeline February 2010▪ Legislature convenes February 4

March▪ Pre-applications due March 8 for second round of grants▪ First round projects begin

April ▪ Mid-Size and Large Grant final applications due April 12

May▪ HRAC convenes May 24 to review applications/make

recommendations June▪ MHS Executive Council meets June 17 to approve grants

July▪ Second round projects begin


Keys to Writing a Successful Grant Submit a pre-app, even if not required Follow directions Fill out the application completely Answer the questions as if the reader has

never seen your organization before—it’s possible they haven’t

Double-check your math, spelling, etc. Submit on time Include all requested materials …


What to Include with Your Application All pages of the application filled out

completely Scope of Work Form for historic properties Applicable photographs Your federal letter of determination from

the IRS


How to Submit On time or early Online ▪ www.mnhs.org/legacy/grants/ ▪ Keep in mind the time stamp!

Mail is acceptable▪ Must be received in the office on day of

deadline▪ Postmarks are not accepted

Fax and email are NOT accepted


http://www.mnhs.org/legacy/grants/

Review of Deadlines Fast Track Grants▪ Rolling monthly deadline the final Friday of each month▪ First deadline: Friday, October 30, 2009▪ Holiday deadlines: Monday following Thanksgiving

(11/30) and Monday following Christmas Day (12/28)

Mid-Size and Large Grants▪ No pre-applications for Fall 2009 round▪ First applications due November 23, 2009▪ Spring round pre-applications due March 8, 2010▪ Completed applications due April 12, 2010


Distribution of Funds Fast Track Grants▪ 100% at the beginning of the grant

Mid-Size Grants▪ 90% at the beginning of the grant▪ 10% retainage until after the grant is closed

Large Grants▪ Each grant agreement will be negotiated based on

its parameters and what makes sense for triggers or milestones to release more money

▪ 20% retainage until after the grant is closed


Other possible Legacy funding opportunities:

State Arts Board

Humanities Center

The 12 regional public library systems


Contact Information: Staff

David Grabitske, museum administration

Bob Herskovitz, museum/archives conservation

Melinda Hutchinson, museum objects

Kathryn (Kathie) Otto, archives and libraries

Mandy Skypala, historic preservation

Susan Roth, National Register historian

Natascha Wiener, historical architect

David Mather, archaeology

Marian Rengel (Minnesota Digital Library), digitization projects

Contact Information: Web

MN Historical and Cultural Grants on the Web at:

www.mnhs.org/legacy/grants

Facebook: www.facebook.com/ - search for Minnesota Historical and Cultural Grants

LinkedIn: www.linkedin.com/ - search for Minnesota Historical and Cultural Grants

Minnesota Digital Library: www.mndigital.org/

http://www.mnhs.org/legacy/grants

http://www.facebook.com/

http://www.twitter.com/

http://www.mndigital.org/

Questions?
