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    SAP MM - Material Valuation

    Material valuation is one of the must-known topics for all SAP Material Management(MM) learners, especially for MM consultant, FI consultant, and FI & MM administratorin a company. In a company, the material valuation procedure must be determined

    together with accounting department. It determines, among other things, how a material

    transaction recorded in accounting journal.

    The first thing that we should know in material valuation is the Valuation Area. It is the

    organizational level at which material is valuated. In SAP R/3 system, there are twopossible organizational level at which material is valuated:

    1. Plant.

    When stock is valuated at plant level, we can valuate a material in different plantsat different prices. Valuation must be at this level in the following cases:

    o If we want to use the application component Production Planning (PP) or

    Costing

    o If our system is a SAP Retail system

    2. Company Code.When stock is valuated at company code level, the valuation price of a material is

    the same in all of a company's plants (that is, in a company code).

    SAP recommends that we set material valuation at Plant level.

    We can define the valuation level in configuration process with T-Code SPRO and will

    be valid for whole client. The configuration process can be seen at these screen shots:

    http://www.sapstudymaterials.com/2007/12/mm-008-material-valuation.htmlhttp://www.sapstudymaterials.com/2007/12/mm-008-material-valuation.htmlhttp://www.sapstudymaterials.com/2007/12/mm-008-material-valuation.html
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    The above image is SAP AG 2010. All rights reserved

    The above image is SAP AG 2010. All rights reserved

    If weve never defined this before, the Valuation Level screen will be editable, but in

    this example it is not editable because it has been defined before. Defining the valuation

    level in Configuring is a fundamental setting, and is very difficult to reverse.

    The transactions in Inventory Management that can affect the valuation price of material

    in accounting record (depending on the type of price control) are:

    Goods Receipts.

    Goods Issues.

    Transfer Postings (for example, a stock transfer between two plants or a transfer

    posting from one material to another).

    Postings in Invoice Verification.

    http://1.bp.blogspot.com/_a_asG961c2A/R1pr4il26vI/AAAAAAAAAFQ/UIv7b0Jk1VU/s1600-h/MM-008-02.jpghttp://3.bp.blogspot.com/_a_asG961c2A/R1prWCl26uI/AAAAAAAAAFI/PVArEMddQYM/s1600-h/MM-008-01.jpg
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    We must create the accounting data for each valuation area for all valuated materials so

    the above transactions can be carried out for those materials. In the accounting view of

    material master data, we can get an overview of the present valuation.

    Valuation of goods receipts depends on the price control procedure we set in the material

    master record. In the R/3 System, material valuation can be carried out according to themoving average price procedure (V price) or the standard price procedure (S price).

    The above image is SAP AG 2010. All rights reserved

    In the standard price procedure (price control S), the system carries out all stockpostings at a price defined in the material master. Variances are posted to price difference

    accounts.

    In the moving average price procedure (price control V), the system valuates goods

    receipts with the purchase order price and goods issues with the current moving average

    price. The system automatically calculates the latter upon every goods movement by

    dividing the total value by the total stock quantity. Differences between the purchaseorder price and the invoice are posted directly to the relevant stock account if there is

    sufficient stock coverage.

    Characteristic of Price Control S:

    All stock postings are made at a standard price.

    The system posts all differences from the standard price to an account

    Expense/Revenue from price difference. Exact values are available for cost accounting / controlling purposes (All goods

    issues, such as issues to a production order, are valuated at the same standard

    price. This allows better analysis of the costs of production orders).

    In the accounting view, we can display differences between the delivered price

    and the standard price.

    We can change material prices if required (generally at the end of period). This

    causes the system to revaluate the total stock for a valuation area.

    http://4.bp.blogspot.com/_a_asG961c2A/R1psESl26wI/AAAAAAAAAFY/cA3QYroUGsY/s1600-h/MM-008-03.jpg
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    Posting at Standard Price.

    A receipt posted to a stock account is generally posted at the standard price. Differences

    between the order price and the standard price are posted to an Expenses/revenue fromprice differences account (2).

    Differences between the invoice price and the order price are posted to an

    Expenses/revenue from price differences account (3).

    The moving average price is also recorded in the material master when the material is

    valuated at a standard price. It indicates the extent to which the standard price differsfrom the delivered price.

    Characteristic of Price Control V.

    Receipts are valuated at their actual price (as per purchase order, invoices,...)

    The system modifies the price in the material in the material master according to

    the delivered price.

    Issues are generally valuated at the current material price. The data used for cost accounting / controlling purposes therefore contains price

    fluctuations.

    Only in exceptional circumstances does the system post at a difference to the

    Expenses/Revenues from price differences account (The system makes a

    posting to an Expenses/revenue from price differences account for a material

    valuated at a moving average price only in the case of a debit or credit when thestock coverage in the company code is smaller than the quantity to be debited or

    credited, e.g.: When we reverse an invoice, the account movements made when

    the invoice was posted cannot always simply be reversed. For example, if therewas sufficient stock coverage when we posted an invoice with a price variance for

    a material with moving average price, but when we reverse the invoice, there isinsufficient stock coverage, the R/3 System posts the price difference in the creditmemo to a price difference account, although the price variance was debited to the

    stock account when we posted the invoice)

    We can change material prices if required (generally at the end of period). This

    causes the system to revaluate the total stock for a valuation area.

    http://2.bp.blogspot.com/_a_asG961c2A/R1psUyl26xI/AAAAAAAAAFg/CfGDt-KXu5o/s1600-h/MM-008-04.jpg
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    Postings at Moving Average Price.

    Receipts to the stock account are posted with the value Quantity x Order price. Themoving average price is recalculated after every transaction and is therefore adjusted in

    line with delivered prices (2)/(4).

    Differences between the order price and the invoice price are debited to the stock

    account, as the invoiced quantity is in stock (3).

    The difference between the order price and the invoice price is only posted for the 50

    pieces in stock. For the remaining 50 pieces that are not in stock, the difference between

    the order price and the invoice price is posted to an Expenses/revenue from pricedifferences account (6).

    SAP MM Automatic Account Determination

    There are many transactions in Material Management (MM) that relevant for Accounting.

    These transactions must be recorded in accounting documents that contain the postings

    made to the G/L accounts in Financial Accounting (FI). The mostly used MMtransactions that relevant for FI can be seen atAccounting Journals of SAP Material

    Management (MM) Transactions.

    For those transactions, as far as possible, the SAP R/3 System should determine

    automatically the G/L account numbers that are involved in the accounting journal. Bydoing so, we can minimize the inputs and error possibilities made by MM end-users who

    perform the transactions as they dont determine the G/L account numbers.

    We can do this by Automatic Account Determination process in MM configuration (T-

    http://www.sapstudymaterials.com/2007/12/sap-mm-automatic-account-determination_16.htmlhttp://www.sapstudymaterials.com/2007/12/sap-mm-automatic-account-determination_16.htmlhttp://www.sapstudymaterials.com/2007/12/accounting-fico-journals-of-sap.htmlhttp://www.sapstudymaterials.com/2007/12/accounting-fico-journals-of-sap.htmlhttp://www.sapstudymaterials.com/2007/12/accounting-fico-journals-of-sap.htmlhttp://www.sapstudymaterials.com/2007/12/accounting-fico-journals-of-sap.htmlhttp://3.bp.blogspot.com/_a_asG961c2A/R1pshCl26yI/AAAAAAAAAFo/cXsHttaXfsg/s1600-h/MM-008-05.jpghttp://www.sapstudymaterials.com/2007/12/sap-mm-automatic-account-determination_16.htmlhttp://www.sapstudymaterials.com/2007/12/accounting-fico-journals-of-sap.htmlhttp://www.sapstudymaterials.com/2007/12/accounting-fico-journals-of-sap.html
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    code: SPRO). The automatic account determination process must be done together with

    Accounting Department.

    The influencing factors that determine how SAP choose the G/L account numbers thatare involved in the accounting journal for MM transactions are:

    Chart of accounts of the company codeWe must assign a chart of account to each company code. Several company codes

    can use the same chart of accounts. This process must be done in FICO

    configuration. You can learn how to configure FICO module in its relation withMM module at SAP FICO minimal configuration for MM posting.

    SAP R/3 determines the chart of account affected by MM transaction from the

    company code or plant entered by user when performs a transaction.We mustdefine the automatic account determination individually for each chart of

    accounts.

    Valuation grouping code of the valuation area

    See Material Valuationto know more about valuation area. The Valuation

    grouping code is a key to differentiate account determination by valuation areawithin a chart of account. Valuation grouping code is also called Valuationmodification.

    SAP screenshots of How to activate the valuation grouping code(T-code:SPRO/OMWM):

    SPRO menu:

    IMG - Materials Management-Valuation and Account Assignment - AccountDetermination - Account Determination Without Wizard-Define Valuation

    Control

    The above image is SAP AG 2010. All rights

    reserved

    A valuation grouping code consists of a group of valuation areas that can have

    same account determination in a specific chart of account. It is a tool that enables

    us to configure the automatic account determination with a minimum of effort.If we activate the valuation grouping code in configuration process, we have to

    assign a valuation grouping code to each valuation area.

    SAP Screenshots of How to define valuation grouping code (T-code:SPRO/OMWD):

    SPRO menu: IMG - Materials Management-Valuation and Account Assignment -

    Account Determination - Account Determination Without Wizard - GroupTogether Valuation Areas.

    http://www.sapstudymaterials.com/2007/11/sap-fico-minimal-configuration-for-mm_29.htmlhttp://www.sapstudymaterials.com/2007/12/mm-008-material-valuation.htmlhttp://www.sapstudymaterials.com/2007/12/mm-008-material-valuation.htmlhttp://1.bp.blogspot.com/_a_asG961c2A/R2ce1k2dgqI/AAAAAAAAALg/qFZPWTQ7NWU/s1600-h/MM-011-02.jpghttp://www.sapstudymaterials.com/2007/11/sap-fico-minimal-configuration-for-mm_29.htmlhttp://www.sapstudymaterials.com/2007/12/mm-008-material-valuation.html
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    The above image is SAP AG 2010. All rightsreserved

    By activating and using the valuation grouping code, we dont have to configureaccount determination for each valuation area (that is a plant or company code) if

    we dont want to differentiate it for each valuation area. If we want the automatic

    account determination within a chart of accounts runs differently for valuationareas, we can assign different valuation grouping codes to these valuation areas.

    We must define the automatic account determination individually for every

    valuation grouping code within a chart of accounts. It applies to all valuationareas which are assigned to this valuation grouping code.

    For example, if we want to differentiate the account determination for a group of

    two plants with another group of other three plants in a company code (where the

    valuation level is plant), we can assign a valuation grouping code for the group oftwo plants and another valuation grouping code for the group of other three

    plants. By doing so, we just have to configure the account determination for the

    two valuation grouping codes, no need for five valuation areas (plants).SAP R/3 determines the valuation area and the valuation grouping code affected

    by MM transaction from the company code or plant entered by user when

    performs a transaction.

    Valuation class of material

    The valuation class is a key to differentiate account determination by materials.

    For example, we can post a goods receipt of a raw material to a different

    inventory account than if the goods receipt were for finished-product.

    We can do this by assigning different valuation classes to the raw material andfinished-product and by assigning different G/L accounts to the posting

    transaction for every valuation class. If we dont want to differentiate account

    determination according to valuation classes we dont have to maintain avaluation class for a transaction.

    The valuation class must be entered in the accounting data view of material

    master data for a valuated-material. The allowed valuation classes for a materialdepend on its material type. More than one valuation class can be allowed for a

    http://4.bp.blogspot.com/_a_asG961c2A/R2chXU2dgrI/AAAAAAAAALo/bUzFWvSkc6A/s1600-h/MM-011-04.jpg
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    material type. More than one material type can be allowed for a valuation class.

    The relationship between valuation classes and material types is established by

    the account category reference. The account category reference is a compilationof valuation classes. A material type is assigned to only one account category

    reference.

    SAP screenshots of How to define valuation classes (T-code: SPRO/OMSK)SPRO menu: IMG - Materials Management-Valuation and Account Assignment -

    Account Determination - Account Determination Without Wizard-Define

    Valuation Classes.

    The above image is SAP AG 2010. All rights

    reserved

    http://4.bp.blogspot.com/_a_asG961c2A/R2chqU2dgsI/AAAAAAAAALw/3L_D4h-mQLg/s1600-h/MM-011-06.jpghttp://3.bp.blogspot.com/_a_asG961c2A/R2onwU2dg5I/AAAAAAAAANY/NUPc0Rxnt3Y/s1600-h/MM-011-05a.jpg
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    The above image is SAP AG 2010. All rights

    reserved

    The above image is SAP AG 2010. All rights

    reserved

    The above image is SAP AG 2010. All rights

    reserved

    http://4.bp.blogspot.com/_a_asG961c2A/R2ciZU2dgvI/AAAAAAAAAMI/kdfmNNVxquQ/s1600-h/MM-011-09.jpghttp://1.bp.blogspot.com/_a_asG961c2A/R2ciNk2dguI/AAAAAAAAAMA/uF1Xc0eoPu4/s1600-h/MM-011-08.jpghttp://3.bp.blogspot.com/_a_asG961c2A/R2ciFE2dgtI/AAAAAAAAAL4/-NLi0MFxfyw/s1600-h/MM-011-07.jpg
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    The above image is SAP AG 2010. All rights

    reserved

    The above image is SAP AG 2010. All rights reserved

    Transaction/event key (internal processing key)

    The Transaction/event key is a key to differentiate account determination bybusiness transaction. For example, we must differentiate G/L account posted by

    goods receipt transaction and posted by invoice receipt transaction.

    Posting transactions are predefined for those inventory management and invoiceverification transactions relevant to accounting. Posting records, which are

    generalized in the value string, are assigned to each relevant movement type in

    inventory management and each transaction in invoice verification. These containkeys for the relevant posting transaction (for example, inventory posting and

    consumption posting) instead of actual G/L account numbers.

    We do not have to define these transaction keys, they are determined

    automatically from the transaction (invoice verification) or the movement type(inventory management). All we have to do is assign the relevant G/L account to

    each posting transaction.

    You can see list of transaction key here.

    http://www.4shared.com/file/32176939/49dd143e/SAP_MM-Transaction_keys__Account_grouping.htmlhttp://1.bp.blogspot.com/_a_asG961c2A/R2cipk2dgxI/AAAAAAAAAMY/3Z0xK1abHlw/s1600-h/MM-011-10.jpghttp://2.bp.blogspot.com/_a_asG961c2A/R2cih02dgwI/AAAAAAAAAMQ/Rd21ndWdca4/s1600-h/MM-011-09-b.jpghttp://www.4shared.com/file/32176939/49dd143e/SAP_MM-Transaction_keys__Account_grouping.html
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    Account grouping(only for transaction: offsetting entries, consignment liabilities,

    and price differences)

    Account grouping is a key that allows us to subdivide number assignments foreach transaction key in account determination.

    Account grouping is also called general modification. Since the posting

    transaction "Offsetting entry for inventory posting" is used for differenttransactions (for example, goods issue, scrapping, physical inventory), which are

    assigned to different accounts (for example, consumption account, scrapping,

    expense/income from inventory differences), it is necessary to divide the postingtransaction according to a further key: account grouping code.

    An account grouping is assigned to each movement type in inventory

    management which uses the posting transaction "Offsetting entry for inventoryposting". Under the posting transaction "Offsetting entry for inventory posting",

    we must assign G/L accounts for every account grouping, that is, assign G/L

    accounts.

    If we wish to post price differences to different price difference accounts in the

    case of goods receipts for purchase orders, goods receipts for orders, or othermovements, we can define different account grouping codes for the transaction

    key.Using the account grouping, we can also have different accounts for consignment

    liabilities and pipeline liabilities.

    You can see list of account grouping here.

    Configure Automatic Postings

    Automatic Postings are postings made to G/L accounts automatically in the case of

    Invoice Verification and Inventory Management transactions relevant to Financial and

    Cost Accounting.

    When entering the goods movement, the user does not have to enter a G/L account, sincethe SAP R/3 System automatically finds the accounts to which postings are to be made

    using the influence factors as explain above.

    SAP Screenshots of how to configure automatic posting (T-code: SPRO/OBYC):

    Posting made in the case of goods receipt (GR) to purchase order (PO):

    Inventory accountGR/IR Clearing

    Account

    500 500

    http://www.4shared.com/file/32176939/49dd143e/SAP_MM-Transaction_keys__Account_grouping.htmlhttp://www.4shared.com/file/32176939/49dd143e/SAP_MM-Transaction_keys__Account_grouping.html
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    We need to update the BSX transaction key (Inventory posting) with the GL code

    Inventory account.

    SPRO menu:IMG - Materials Management-Valuation and Account Assignment - Account

    Determination - Account Determination Without Wizard - Configure Automatic Posting.

    The above image is SAP AG 2010. All rights reserved

    The above image is SAP AG 2010. All rights reserved

    Enter Chart of Account which we want to configure its account determination, then enter

    the G/L account affected by the transaction as below:

    The above image is SAP AG 2010. All rights reserved

    http://4.bp.blogspot.com/_a_asG961c2A/R2cjXU2dg0I/AAAAAAAAAMw/e4BxW2Thlro/s1600-h/MM-011-15.jpghttp://3.bp.blogspot.com/_a_asG961c2A/R2ci_E2dgzI/AAAAAAAAAMo/4JpBzvlYV-0/s1600-h/MM-011-13.jpghttp://1.bp.blogspot.com/_a_asG961c2A/R2ciyk2dgyI/AAAAAAAAAMg/GqQvnrcKxiA/s1600-h/MM-011-12.jpg
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    We also need to update the WRX transaction key with the GL code GR/IR Clearing

    account.

    The above image is SAP AG 2010. All rights reserved

    Enter Chart of Account which we want to configure its account determination, then enter

    the G/L account affected by the transaction as below:

    The above image is SAP AG 2010. All rights reserved

    posting made in the case of goods issue to cost center:

    Inventory account

    Material consumption

    expense account

    500 500

    http://4.bp.blogspot.com/_a_asG961c2A/R2ckAU2dg2I/AAAAAAAAANA/sbuf8MoagmQ/s1600-h/MM-011-18.jpghttp://4.bp.blogspot.com/_a_asG961c2A/R2cjyU2dg1I/AAAAAAAAAM4/c0NdR4D-WNg/s1600-h/MM-011-16.jpg
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    We have configured the inventory posting transaction in the previous section (GR to PO).

    Now, we have to configure transaction key GBB. GBB key is used for various offsettingposting entries. Within GBB transaction there are various account grouping (general

    modification). In this case we need to update general modification VBR with the materialconsumption expense account.

    The above image is SAP AG 2010. All rights reserved

    Enter Chart of Account which we want to configure its account determination, then enter

    the G/L account affected by the transaction as below:

    http://www.blogger.com/rearrange?blogID=1787413074673930615&widgetType=HTML&widgetId=HTML1&action=editWidgethttp://3.bp.blogspot.com/_a_asG961c2A/R2ckmE2dg4I/AAAAAAAAANQ/HqsQHbw7dAY/s1600-h/MM-011-21.jpghttp://2.bp.blogspot.com/_a_asG961c2A/R2cka02dg3I/AAAAAAAAANI/cnLTXltdylg/s1600-h/MM-011-19.jpg
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    Material Price Change Transaction

    Sometimes we need to change the value (price) of our inventory material in order to

    adjust it to a certain condition.

    Maybe, it because the current standard price (for material with price control procedureS) has been differed too greatly with the statistical moving average price (MAP). For a

    material with price control procedure S, SAP R/3 system also calculates its movingaverage price and save it as statistical-MAP at accounting view on material master data.

    This statistical MAP has no influence in material valuation.

    Or, for a material with price control procedure V, we maybe need to change the priceof a material because it has no movement transaction for a long time period and we want

    to revaluate it to the current market price (You can read our previous article to understand

    more aboutMaterial Valuation in SAP ).

    This material price change transaction usually occurs in manufacturing or tradingcompanies. This transaction is an accounting transaction, not material transaction. It willpost an accounting document but will not create a material document. It will change the

    price of a material at accounting view on material master data but will not change the

    quantity of it.

    The T-code fro the transaction is: MR21.

    The typical accounting journals for this transaction are:

    If the new price is higher than the old one.

    For example, current material price is 5000, and we want to revaluate it to 6000.This transaction will increase the material value by 1000.

    Inventory accountRevenue from

    material revaluation

    1000 1000

    If the new price is lower than the old one.

    For example, current material price is 5000, and we want to revaluate it to 4000.

    http://www.sapstudymaterials.com/2007/12/material-price-change-transaction.htmlhttp://www.sapstudymaterials.com/2007/12/mm-008-material-valuation.htmlhttp://www.sapstudymaterials.com/2007/12/material-price-change-transaction.htmlhttp://www.sapstudymaterials.com/2007/12/mm-008-material-valuation.html
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    This transaction will decrease the material value by 1000.

    Inventory accountExpense from

    material revaluation

    1000 1000

    In the end, this transaction will result the same to the Balance Sheet and Profit & LossStatement. It because as long as the business operation of the company runs, the material

    that revaluated by this transaction will be used, either for internal consumption or forsales. Lets assume that there is no other transaction for this material.

    For first condition (new price > old price)The typical accounting journal for consumption is:

    Inventory accountMaterial consumption

    expense account

    6000 6000

    The first journal will decrease the Asset by 6000 (the new material value), so it will result

    0 in Inventory account. The second journal will decrease the current year profit, so it willdecrease Equity, by 6000. It will result -6000+1000 (from revenue from material

    revaluation account when material price change transaction was done) =-5000 (decrease

    in Equity).It is the same with if there is no material price change transaction before.

    Inventory accountMaterial consumption

    expense account

    5000 5000

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    For second condition (new price

    The typical accounting journal for consumption is:

    Inventory accountMaterial consumption

    expense account

    4000 4000

    The first journal will decrease the Asset by 4000 (the new material value), so it will result

    0 in Inventory account. The second journal will decrease the current year profit, so it will

    decrease Equity, by 4000. It will result -4000-1000 (from expense from materialrevaluation account when material price change transaction was done) =-5000 (decrease

    in Equity).

    It is the same with if there is no material price change transaction before.

    Inventory accountMaterial consumption

    expense account

    5000 5000

    See Accounting journal of SAP MM Transactions Overview (including Accounting

    Basic Concept) to understand more about accounting journal.

    SAP FICO minimal configuration for MM posting

    There are many SAP Material Management (MM) learners who face the problem in theirMM configuration learning process that they cant post any MM document, even if their

    MM configuration has been done correctly. It is because they have lack of knowledge in

    configuring Financial & Controlling (FICO) module as they have never learned it

    specifically. It can be very frustrating to solve that problem. These video collections givea clear step-by-step SAP FICO configuration in order to allow MM posting, so you can

    http://www.sapstudymaterials.com/2007/12/accounting-fico-journals-of-sap.htmlhttp://www.sapstudymaterials.com/2007/12/accounting-fico-journals-of-sap.htmlhttp://www.sapstudymaterials.com/2007/11/sap-fico-minimal-configuration-for-mm_29.htmlhttp://www.sapstudymaterials.com/2007/11/sap-fico-minimal-configuration-for-mm_29.htmlhttp://www.sapstudymaterials.com/2007/12/accounting-fico-journals-of-sap.htmlhttp://www.sapstudymaterials.com/2007/11/sap-fico-minimal-configuration-for-mm_29.html
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    learn it very easily. The videos show SAP IMG Help for every step, so you can know

    exactly what its all about.

    These step-by-step processes include:

    Create company code

    Create chart of account Maintain fiscal year

    Open & close posting period

    Define Account Group

    G/L account creation (including step-by-step LSMW recording for G/L Account

    creation)

    Maintain Document number range

    Financial Statement version

    Maintain Field Status Variants

    Check calculation procedure

    and more

    You cant find these valuable videos somewhere else at this price. They only cost 55

    USD (Fifty Five US Dollars). There are no shipping cost, we will send them by email orgive the download links to you. All videos are in ".avi" format and we will provide video

    codec so we can make sure you can watch it.

    You can download a sample videohere(New).

    You can register a paypal account here for free. It's the safest way to

    do an online transaction and It's free.

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