mm-fi modules integration valuation area
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SAP MM - Material Valuation
Material valuation is one of the must-known topics for all SAP Material Management(MM) learners, especially for MM consultant, FI consultant, and FI & MM administratorin a company. In a company, the material valuation procedure must be determined
together with accounting department. It determines, among other things, how a material
transaction recorded in accounting journal.
The first thing that we should know in material valuation is the Valuation Area. It is the
organizational level at which material is valuated. In SAP R/3 system, there are twopossible organizational level at which material is valuated:
1. Plant.
When stock is valuated at plant level, we can valuate a material in different plantsat different prices. Valuation must be at this level in the following cases:
o If we want to use the application component Production Planning (PP) or
Costing
o If our system is a SAP Retail system
2. Company Code.When stock is valuated at company code level, the valuation price of a material is
the same in all of a company's plants (that is, in a company code).
SAP recommends that we set material valuation at Plant level.
We can define the valuation level in configuration process with T-Code SPRO and will
be valid for whole client. The configuration process can be seen at these screen shots:
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The above image is SAP AG 2010. All rights reserved
The above image is SAP AG 2010. All rights reserved
If weve never defined this before, the Valuation Level screen will be editable, but in
this example it is not editable because it has been defined before. Defining the valuation
level in Configuring is a fundamental setting, and is very difficult to reverse.
The transactions in Inventory Management that can affect the valuation price of material
in accounting record (depending on the type of price control) are:
Goods Receipts.
Goods Issues.
Transfer Postings (for example, a stock transfer between two plants or a transfer
posting from one material to another).
Postings in Invoice Verification.
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We must create the accounting data for each valuation area for all valuated materials so
the above transactions can be carried out for those materials. In the accounting view of
material master data, we can get an overview of the present valuation.
Valuation of goods receipts depends on the price control procedure we set in the material
master record. In the R/3 System, material valuation can be carried out according to themoving average price procedure (V price) or the standard price procedure (S price).
The above image is SAP AG 2010. All rights reserved
In the standard price procedure (price control S), the system carries out all stockpostings at a price defined in the material master. Variances are posted to price difference
accounts.
In the moving average price procedure (price control V), the system valuates goods
receipts with the purchase order price and goods issues with the current moving average
price. The system automatically calculates the latter upon every goods movement by
dividing the total value by the total stock quantity. Differences between the purchaseorder price and the invoice are posted directly to the relevant stock account if there is
sufficient stock coverage.
Characteristic of Price Control S:
All stock postings are made at a standard price.
The system posts all differences from the standard price to an account
Expense/Revenue from price difference. Exact values are available for cost accounting / controlling purposes (All goods
issues, such as issues to a production order, are valuated at the same standard
price. This allows better analysis of the costs of production orders).
In the accounting view, we can display differences between the delivered price
and the standard price.
We can change material prices if required (generally at the end of period). This
causes the system to revaluate the total stock for a valuation area.
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Posting at Standard Price.
A receipt posted to a stock account is generally posted at the standard price. Differences
between the order price and the standard price are posted to an Expenses/revenue fromprice differences account (2).
Differences between the invoice price and the order price are posted to an
Expenses/revenue from price differences account (3).
The moving average price is also recorded in the material master when the material is
valuated at a standard price. It indicates the extent to which the standard price differsfrom the delivered price.
Characteristic of Price Control V.
Receipts are valuated at their actual price (as per purchase order, invoices,...)
The system modifies the price in the material in the material master according to
the delivered price.
Issues are generally valuated at the current material price. The data used for cost accounting / controlling purposes therefore contains price
fluctuations.
Only in exceptional circumstances does the system post at a difference to the
Expenses/Revenues from price differences account (The system makes a
posting to an Expenses/revenue from price differences account for a material
valuated at a moving average price only in the case of a debit or credit when thestock coverage in the company code is smaller than the quantity to be debited or
credited, e.g.: When we reverse an invoice, the account movements made when
the invoice was posted cannot always simply be reversed. For example, if therewas sufficient stock coverage when we posted an invoice with a price variance for
a material with moving average price, but when we reverse the invoice, there isinsufficient stock coverage, the R/3 System posts the price difference in the creditmemo to a price difference account, although the price variance was debited to the
stock account when we posted the invoice)
We can change material prices if required (generally at the end of period). This
causes the system to revaluate the total stock for a valuation area.
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Postings at Moving Average Price.
Receipts to the stock account are posted with the value Quantity x Order price. Themoving average price is recalculated after every transaction and is therefore adjusted in
line with delivered prices (2)/(4).
Differences between the order price and the invoice price are debited to the stock
account, as the invoiced quantity is in stock (3).
The difference between the order price and the invoice price is only posted for the 50
pieces in stock. For the remaining 50 pieces that are not in stock, the difference between
the order price and the invoice price is posted to an Expenses/revenue from pricedifferences account (6).
SAP MM Automatic Account Determination
There are many transactions in Material Management (MM) that relevant for Accounting.
These transactions must be recorded in accounting documents that contain the postings
made to the G/L accounts in Financial Accounting (FI). The mostly used MMtransactions that relevant for FI can be seen atAccounting Journals of SAP Material
Management (MM) Transactions.
For those transactions, as far as possible, the SAP R/3 System should determine
automatically the G/L account numbers that are involved in the accounting journal. Bydoing so, we can minimize the inputs and error possibilities made by MM end-users who
perform the transactions as they dont determine the G/L account numbers.
We can do this by Automatic Account Determination process in MM configuration (T-
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code: SPRO). The automatic account determination process must be done together with
Accounting Department.
The influencing factors that determine how SAP choose the G/L account numbers thatare involved in the accounting journal for MM transactions are:
Chart of accounts of the company codeWe must assign a chart of account to each company code. Several company codes
can use the same chart of accounts. This process must be done in FICO
configuration. You can learn how to configure FICO module in its relation withMM module at SAP FICO minimal configuration for MM posting.
SAP R/3 determines the chart of account affected by MM transaction from the
company code or plant entered by user when performs a transaction.We mustdefine the automatic account determination individually for each chart of
accounts.
Valuation grouping code of the valuation area
See Material Valuationto know more about valuation area. The Valuation
grouping code is a key to differentiate account determination by valuation areawithin a chart of account. Valuation grouping code is also called Valuationmodification.
SAP screenshots of How to activate the valuation grouping code(T-code:SPRO/OMWM):
SPRO menu:
IMG - Materials Management-Valuation and Account Assignment - AccountDetermination - Account Determination Without Wizard-Define Valuation
Control
The above image is SAP AG 2010. All rights
reserved
A valuation grouping code consists of a group of valuation areas that can have
same account determination in a specific chart of account. It is a tool that enables
us to configure the automatic account determination with a minimum of effort.If we activate the valuation grouping code in configuration process, we have to
assign a valuation grouping code to each valuation area.
SAP Screenshots of How to define valuation grouping code (T-code:SPRO/OMWD):
SPRO menu: IMG - Materials Management-Valuation and Account Assignment -
Account Determination - Account Determination Without Wizard - GroupTogether Valuation Areas.
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The above image is SAP AG 2010. All rightsreserved
By activating and using the valuation grouping code, we dont have to configureaccount determination for each valuation area (that is a plant or company code) if
we dont want to differentiate it for each valuation area. If we want the automatic
account determination within a chart of accounts runs differently for valuationareas, we can assign different valuation grouping codes to these valuation areas.
We must define the automatic account determination individually for every
valuation grouping code within a chart of accounts. It applies to all valuationareas which are assigned to this valuation grouping code.
For example, if we want to differentiate the account determination for a group of
two plants with another group of other three plants in a company code (where the
valuation level is plant), we can assign a valuation grouping code for the group oftwo plants and another valuation grouping code for the group of other three
plants. By doing so, we just have to configure the account determination for the
two valuation grouping codes, no need for five valuation areas (plants).SAP R/3 determines the valuation area and the valuation grouping code affected
by MM transaction from the company code or plant entered by user when
performs a transaction.
Valuation class of material
The valuation class is a key to differentiate account determination by materials.
For example, we can post a goods receipt of a raw material to a different
inventory account than if the goods receipt were for finished-product.
We can do this by assigning different valuation classes to the raw material andfinished-product and by assigning different G/L accounts to the posting
transaction for every valuation class. If we dont want to differentiate account
determination according to valuation classes we dont have to maintain avaluation class for a transaction.
The valuation class must be entered in the accounting data view of material
master data for a valuated-material. The allowed valuation classes for a materialdepend on its material type. More than one valuation class can be allowed for a
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material type. More than one material type can be allowed for a valuation class.
The relationship between valuation classes and material types is established by
the account category reference. The account category reference is a compilationof valuation classes. A material type is assigned to only one account category
reference.
SAP screenshots of How to define valuation classes (T-code: SPRO/OMSK)SPRO menu: IMG - Materials Management-Valuation and Account Assignment -
Account Determination - Account Determination Without Wizard-Define
Valuation Classes.
The above image is SAP AG 2010. All rights
reserved
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The above image is SAP AG 2010. All rights
reserved
The above image is SAP AG 2010. All rights
reserved
The above image is SAP AG 2010. All rights
reserved
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The above image is SAP AG 2010. All rights
reserved
The above image is SAP AG 2010. All rights reserved
Transaction/event key (internal processing key)
The Transaction/event key is a key to differentiate account determination bybusiness transaction. For example, we must differentiate G/L account posted by
goods receipt transaction and posted by invoice receipt transaction.
Posting transactions are predefined for those inventory management and invoiceverification transactions relevant to accounting. Posting records, which are
generalized in the value string, are assigned to each relevant movement type in
inventory management and each transaction in invoice verification. These containkeys for the relevant posting transaction (for example, inventory posting and
consumption posting) instead of actual G/L account numbers.
We do not have to define these transaction keys, they are determined
automatically from the transaction (invoice verification) or the movement type(inventory management). All we have to do is assign the relevant G/L account to
each posting transaction.
You can see list of transaction key here.
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Account grouping(only for transaction: offsetting entries, consignment liabilities,
and price differences)
Account grouping is a key that allows us to subdivide number assignments foreach transaction key in account determination.
Account grouping is also called general modification. Since the posting
transaction "Offsetting entry for inventory posting" is used for differenttransactions (for example, goods issue, scrapping, physical inventory), which are
assigned to different accounts (for example, consumption account, scrapping,
expense/income from inventory differences), it is necessary to divide the postingtransaction according to a further key: account grouping code.
An account grouping is assigned to each movement type in inventory
management which uses the posting transaction "Offsetting entry for inventoryposting". Under the posting transaction "Offsetting entry for inventory posting",
we must assign G/L accounts for every account grouping, that is, assign G/L
accounts.
If we wish to post price differences to different price difference accounts in the
case of goods receipts for purchase orders, goods receipts for orders, or othermovements, we can define different account grouping codes for the transaction
key.Using the account grouping, we can also have different accounts for consignment
liabilities and pipeline liabilities.
You can see list of account grouping here.
Configure Automatic Postings
Automatic Postings are postings made to G/L accounts automatically in the case of
Invoice Verification and Inventory Management transactions relevant to Financial and
Cost Accounting.
When entering the goods movement, the user does not have to enter a G/L account, sincethe SAP R/3 System automatically finds the accounts to which postings are to be made
using the influence factors as explain above.
SAP Screenshots of how to configure automatic posting (T-code: SPRO/OBYC):
Posting made in the case of goods receipt (GR) to purchase order (PO):
Inventory accountGR/IR Clearing
Account
500 500
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We need to update the BSX transaction key (Inventory posting) with the GL code
Inventory account.
SPRO menu:IMG - Materials Management-Valuation and Account Assignment - Account
Determination - Account Determination Without Wizard - Configure Automatic Posting.
The above image is SAP AG 2010. All rights reserved
The above image is SAP AG 2010. All rights reserved
Enter Chart of Account which we want to configure its account determination, then enter
the G/L account affected by the transaction as below:
The above image is SAP AG 2010. All rights reserved
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We also need to update the WRX transaction key with the GL code GR/IR Clearing
account.
The above image is SAP AG 2010. All rights reserved
Enter Chart of Account which we want to configure its account determination, then enter
the G/L account affected by the transaction as below:
The above image is SAP AG 2010. All rights reserved
posting made in the case of goods issue to cost center:
Inventory account
Material consumption
expense account
500 500
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We have configured the inventory posting transaction in the previous section (GR to PO).
Now, we have to configure transaction key GBB. GBB key is used for various offsettingposting entries. Within GBB transaction there are various account grouping (general
modification). In this case we need to update general modification VBR with the materialconsumption expense account.
The above image is SAP AG 2010. All rights reserved
Enter Chart of Account which we want to configure its account determination, then enter
the G/L account affected by the transaction as below:
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Material Price Change Transaction
Sometimes we need to change the value (price) of our inventory material in order to
adjust it to a certain condition.
Maybe, it because the current standard price (for material with price control procedureS) has been differed too greatly with the statistical moving average price (MAP). For a
material with price control procedure S, SAP R/3 system also calculates its movingaverage price and save it as statistical-MAP at accounting view on material master data.
This statistical MAP has no influence in material valuation.
Or, for a material with price control procedure V, we maybe need to change the priceof a material because it has no movement transaction for a long time period and we want
to revaluate it to the current market price (You can read our previous article to understand
more aboutMaterial Valuation in SAP ).
This material price change transaction usually occurs in manufacturing or tradingcompanies. This transaction is an accounting transaction, not material transaction. It willpost an accounting document but will not create a material document. It will change the
price of a material at accounting view on material master data but will not change the
quantity of it.
The T-code fro the transaction is: MR21.
The typical accounting journals for this transaction are:
If the new price is higher than the old one.
For example, current material price is 5000, and we want to revaluate it to 6000.This transaction will increase the material value by 1000.
Inventory accountRevenue from
material revaluation
1000 1000
If the new price is lower than the old one.
For example, current material price is 5000, and we want to revaluate it to 4000.
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This transaction will decrease the material value by 1000.
Inventory accountExpense from
material revaluation
1000 1000
In the end, this transaction will result the same to the Balance Sheet and Profit & LossStatement. It because as long as the business operation of the company runs, the material
that revaluated by this transaction will be used, either for internal consumption or forsales. Lets assume that there is no other transaction for this material.
For first condition (new price > old price)The typical accounting journal for consumption is:
Inventory accountMaterial consumption
expense account
6000 6000
The first journal will decrease the Asset by 6000 (the new material value), so it will result
0 in Inventory account. The second journal will decrease the current year profit, so it willdecrease Equity, by 6000. It will result -6000+1000 (from revenue from material
revaluation account when material price change transaction was done) =-5000 (decrease
in Equity).It is the same with if there is no material price change transaction before.
Inventory accountMaterial consumption
expense account
5000 5000
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For second condition (new price
The typical accounting journal for consumption is:
Inventory accountMaterial consumption
expense account
4000 4000
The first journal will decrease the Asset by 4000 (the new material value), so it will result
0 in Inventory account. The second journal will decrease the current year profit, so it will
decrease Equity, by 4000. It will result -4000-1000 (from expense from materialrevaluation account when material price change transaction was done) =-5000 (decrease
in Equity).
It is the same with if there is no material price change transaction before.
Inventory accountMaterial consumption
expense account
5000 5000
See Accounting journal of SAP MM Transactions Overview (including Accounting
Basic Concept) to understand more about accounting journal.
SAP FICO minimal configuration for MM posting
There are many SAP Material Management (MM) learners who face the problem in theirMM configuration learning process that they cant post any MM document, even if their
MM configuration has been done correctly. It is because they have lack of knowledge in
configuring Financial & Controlling (FICO) module as they have never learned it
specifically. It can be very frustrating to solve that problem. These video collections givea clear step-by-step SAP FICO configuration in order to allow MM posting, so you can
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learn it very easily. The videos show SAP IMG Help for every step, so you can know
exactly what its all about.
These step-by-step processes include:
Create company code
Create chart of account Maintain fiscal year
Open & close posting period
Define Account Group
G/L account creation (including step-by-step LSMW recording for G/L Account
creation)
Maintain Document number range
Financial Statement version
Maintain Field Status Variants
Check calculation procedure
and more
You cant find these valuable videos somewhere else at this price. They only cost 55
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You can download a sample videohere(New).
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The detail information of our product (videos) can be seen here:
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THEN
SEE DOC
Accounting (FICO) Journals of SAP Material Management (MM)
Transactions
Accounting journal of Goods Receipt (GR) and Invoice Receipt (IR) Transactions
Accounting journal of Goods Issue (GI), Transfer Posting (TP), and
Physical Inventory Difference posting.
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7/28/2019 MM-FI Modules Integration Valuation Area
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