MLC Guidance

No Document Required for Audit Check1 Minimum Safe Manning

2 Crew Accommodation Certificate (if available)

3 Crew list

4 Medical Certificates

5 Crew Certificates (Original Certificate of Competency, Flag State Endorsement, Specialize Training Endorsement-Tanker, Gas, Chemical etc).

6 Evidence of on board work related training programmes

7 Evidence that any recruitment and placement services used complies with national and/or the MLC, 2006 requirements for such service providers

8 Signed copies of the individual and/or consolidated seafarers’ agreements and/or contacts of employment

9 Collective Bargaining Agreement(s), if applicable

10 Record of employment (discharge books)

11 Monthly wage payment records (payrolls), showing any exchange rates used and the transmission of wage payments to seafarers’ accounts

12 Overtime records, if applicable

13 Shipboard working arrangement (Deck & Engine)

14 The record of hours of rest and work for all ship’s staff

15 A record of working hours and tasks assigned to young seafarers (seafarer between 16 to 18 years old).

16 Musters and fire drills, to ensure no disturbance of rest periods

17 A record of the Master’s regular inspections of the accommodation and work areas

18 A ship’s general arrangement showing accommodation, recreational facilities, hospital facilities and food preparation areas.

19 A record of frequent inspections of: 1) supplies of food & drinking water, 2) all spaces & equipment used for the storage and handling of food and drinking water; and 3) galley & other equipment for the preparation and service of meals.

20 Medical chest, medical equipment, medical guidelines

21 Medical report forms (Master/shore medical)

22 Medical Log book

23 Records of regular inspections of the medical equipment and facilities

24 Health & Safety policy / procedures - Person designated to be responsible for OSH

25 Evidence of any on board occupational health and safety awareness training programmes

26 Records of the regular on board assessments of noise and vibration levels

27 Accidents / Incidents reports and investigations

28 Safety meeting records, proof of any risk assessments made, records of any corrective action taken and statistics relating to accidents, injuries etc.

29 Shore leave records

30 Proof of how the ship owners meets his liability obligations as per the requirements of the Convention

31 International list of doctors and medical care facilities available worldwide for emergency medical care to seafarers

32 The ship’s on board seafarers’ complaints procedures including a record of the complaints received and how they were addressed (complaint log)

MOL Tankship Management (Asia) Pte Ltd Page 1 of 2 MLC Guidance

Guidelines / Publications Check1 International Medical Guide for Ships

2 Medical First Aid Guide for use in accidents Involving Dangerous Goods

3 Document of Guidance – An International Maritime Training Guide

4 International Code of Signals (medical section)

5 Accident Prevention on board ship at sea and in port (ILO)

6 Ambient factors in the workplace (ILO) (In SMS CD)

MOL Tankship Management (Asia) Pte Ltd Page 2 of 2 MLC Guidance