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nwjHkk"k@Tele:0422-2240045-48

bZ- esy@Email: [email protected] nwjHkk"k@Tele:0422-2242705 SDl @Fax :0422-2247724

deZpkjh Hkfo"; fuf/k laxBu deZpkjh Hkfo"; fuf/k laxBu deZpkjh Hkfo"; fuf/k laxBu deZpkjh Hkfo"; fuf/k laxBu / EMPLOYEES’ PROVIDENT FUND ORGANISATION ¼Je ea=ky;] Hkkjr ljdkj½ / (GOVT. OF INDIA, MINISTRY OF LABOUR)

{ks=h; dk;kZy;]Hkfo"; fuf/k Hkou] iks- ckW- la- & 3875] / Regional Office, Bhavishya Nidhi Bhavan, P.B. No. 3875, MkW- ckylqanje jksM] dks;acRrwjdks;acRrwjdks;acRrwjdks;acRrwj & 641 018] / Dr.Balasundaram Road, Coimbatore – 641018

TN/RO-CBE/ADM-II/G/Tender/2017 Dated: 22.05.2017

िन�वदा सचूना TENDER NOTICE

क.भ.िन.सं क� ओर से िन�निल�खत काय� के िलए मुहरबंद िन�वदाएं �ित� त हाउस क��पंग/सुर$ा गाड&/मैन पवर कंपिनय( से आमं�*त क� जाती है।

Sealed Tenders are invited on behalf of EPFO from the reputed House Keeping / Security Guard / Man power firms for the following works:

1. क.भ.िन.सं, $े*ीय काया&लय, कोय�ब0ूर, पीलमेडु, कोय�ब0ूर म1 �2थत क.भ.िन.सं 2टाफ 6वाटस&, �जला काया&लय, ऊट8, कु9नूर, पो:लाची एवं

ित;पूर के िलए हाउस क��पंग सेवाएं। House Keeping Services to EPFO, Regional Office, Coimbatore, EPFO Staff Quarters located at Peelamedu, Coimbatore, District Office, Ooty, Coonoor, Pollachi & Tirupur.

2. क.भ.िन.सं, $े*ीय काया&लय, कोय�ब0ूर, �जला काया&लय, ऊट8, कु9नरू ित;पूर एवं पो:लाची के िलए सहायक कम&चार8। Supporting staffs to EPFO, Regional Office, Coimbatore, District Office, Ooty, Coonoor Tirupur& Pollachi.

3. क.भ.िन.सं, $े*ीय काया&लय, कोय�ब0ूर एवं 2टाफ 6वाटस& पीलमडुे, कोय�ब0ूर के िलए सुर$ा सेवाएं। Security Services to EPFO, Regional Office, Coimbatore & Staff Quarters, Peelamedu, Coimbatore.

4. क.भ.िन.सं, $े*ीय काया&लय, कोय�ब0ूर एवं 2टाफ 6वाटस& पीलमडुे, कोय�ब0ूर के िलए इले6=8िशयन एवं ?ल�बर। Electrician and plumber for EPFO, Regional Office, Coimbatore & Staff Quarters, Peelamedu, Coimbatore.

सुर$ा गाड&, हाउस क��पंग 2टाफ, सहायक कम&चार8, इले6=8िशयन एवं ?ल�बर क� मांग, अ9य �ववरण( के साथ िन�वदा द2तावेज क� मांग क�

अनुसूची म1 �2तुत क� गयी है। िन�वदा द2तावेज क� लागत ;. 500 /- (अ�ितदेय) ।

The requirement of security guards, housekeeping staff, supporting staff , Electrician and Plumber are frunished in the Schedule of requirement of Tender Document along with other details. The cost of the Tender Document is Rs.500/- (Non-refundable).

िन�वदा द2तावेज क� �बF� के िलए अंितम तार8ख

Last Date for sale of Tender Document 09.0609.0609.0609.06.201.201.201.2017777

िन�वदा द2तावेज डाउनलोड करने के िलए अिंतम तार8ख

Last Date for Downloading of Tender Document 09.0609.0609.0609.06.201.201.201.2017777

िन�वदा द2तावेज जमा करने क� अंितम तार8ख

Last Date for Submission of Tender Document 12.0612.0612.0612.06.201.201.201.2017777

िन�वदा द2तावेज खोलने क� तार8ख

Date of opening of Tender Document 13.0613.0613.0613.06.201.201.201.2017777

िन�वदा द2तावेज इल काया&लय से �ाG Hकया जा सकता है या वेबसाइट www.epfocoimbatore.tn.nic.in & www.epfindia.com से डाउनलोड Hकया

जा सकता है। यHद िन�वदा द2तावेज डाउनलोड Hकया जाता है तो िन�वदा द2तावेज क� लागत (अथा&त ;. 500 /-) Hडमांड IाJट (कोयंब0ूर म1 देय) के

;प म1 $े*ीय भ�वKय िनिध आयुM के नाम पर, �Nयेक िन�वदा के िलए िन�वदा द2तावेज के साथ संलOन Hकया जाना चाHहए। िन�वदा द2तावेज जमा

करते समय, िन�वदा लागत / बयाना रािश जमा हेतु Hडमांड IाJट के �बना �2तुत Hकये गये िन�वदा को माना नह8ं जा सकता। कोई भी शु�Qप* /

संशोधन उM उ:लेख वेबसाइट म1 ह8 �कािशत Hकया जाएगा, अतः बोलीदाता अSतन के िलए िनयिमत Tप से वेबसाइट देख1। Hकसी भी 2पUीकरण / संदेह

के िलए कंपिनय( के अिधकृत Wय�M इस काया&लय म1 Wय�Mगत Tप से या लXडलाइन न�बर 0422-2242705 के मा]यम से संपक& कर1।

The Tender Documents can be had from this office or downloaded from the website www.epfocoimbatore.tn.nic.inwww.epfocoimbatore.tn.nic.inwww.epfocoimbatore.tn.nic.inwww.epfocoimbatore.tn.nic.in & www.epfindia.comwww.epfindia.comwww.epfindia.comwww.epfindia.com . If the Tender Documents are downloaded, then the cost of Tender Document (i.e. Rs.500/-) for each Tender in the form of Demand Draft drawn in favour of The Regional PF CommissionerThe Regional PF CommissionerThe Regional PF CommissionerThe Regional PF Commissioner, payable at Coimbatorepayable at Coimbatorepayable at Coimbatorepayable at Coimbatore should be enclosed alongwith Tender Document. The Tender Document submitted without tender cost /Earnest Money Deposit in the form Demand Draft at the time of submission cannot be considered. Any Corrigenda / Amendments will be published in the above mentioned websites only and hence the bidders should watch website regularly for updates. For any clarifications / doubts the authorised persons of the firms should contact this office in person or through landline No.0422-2242705.

िन�वदा द2तावेज मुहरबंद िलफाफे म1 होना चाHहए तथा उसके उपर “ सुर$ा गाड& (काया&लय) के िलए िन�वदा “,“ हाउस क��प ंग सेवाओं के िलए िन�वदा “,“

सहायक 2टाफ के िलए िन�वदा “ तथा “ इले6=8िशयन एवं ?ल�बर के िलए िन�वदा “ िलखकर, ^ी ,-jfo dqekj, $े*ीय भ�वKय िनिध आयुM -।।, कम&चार8

भ�वKय िनिध संगठन, डॉ. बालसंुदरम रोड, कोय�ब0ूर Ð 641 018 के नाम से Hदनांक 12.06.2017 या उससे पहले भेजा जाए।

The Tender Documents should be in the sealed cover and superscribed as „Tender for Security Guards (Office)“, „Tender for House Keeping Services ,“ Tender for Supporting Staff „ and „ Tender for Electician & plumber“ and the same to be sent by name to Shri.A. Ravi Kumar, Regional Provident Fund Commissioner –II , Dr. Balasundaram Road, Coimbatore-641 018 on or before on or before on or before on or before 12.0612.0612.0612.06.201.201.201.2017777.

Sd/Sd/Sd/Sd/---- कोय ब रू कोय ब रू कोय ब रू कोय ब रू Coimbatore Coimbatore Coimbatore Coimbatore (,,,,----jfo dqekjjfo dqekjjfo dqekjjfo dqekj..../ A./ A./ A./ A. Ravi KumarRavi KumarRavi KumarRavi Kumar)))) $े*ी$े*ी$े*ी$े*ीय भ�वKय िनिध आयुM य भ�वKय िनिध आयुM य भ�वKय िनिध आयुM य भ�वKय िनिध आयुM ----।।।।।।।।

Regional Provident Fund CommissionerRegional Provident Fund CommissionerRegional Provident Fund CommissionerRegional Provident Fund Commissioner----IIIIIIII

INSTRUCTIONS /DETAILS FOR TENDER TENDERING PROCESS:TENDERING PROCESS:TENDERING PROCESS:TENDERING PROCESS:

Tender is invited in two parts i.e. (1) qualifying bid and (2) financial bid. (1) qualifying bid and (2) financial bid. (1) qualifying bid and (2) financial bid. (1) qualifying bid and (2) financial bid. The Tender form for qualifying bid prescribed in Annexure-I and the tender form for the financial bid Prescribed in Annexure-II complete in all respects should be enclosed in two separate sealed Covers and both the sealed covers must be put inside a both the sealed covers must be put inside a both the sealed covers must be put inside a both the sealed covers must be put inside a single sealed cover single sealed cover single sealed cover single sealed cover and submitted to Shri.A. Ravi Kumar, RPFC-II, Office of the Regional Provident Fund Commissioner, No. 18, Dr.Balasundaram Road, Coimbatore-641 018, by 5555:00 p.m. on :00 p.m. on :00 p.m. on :00 p.m. on 12.06.201712.06.201712.06.201712.06.2017. The inner sealed covers shall be superscribed with "Qualifying Bid” "Qualifying Bid” "Qualifying Bid” "Qualifying Bid” and "Financial Bid""Financial Bid""Financial Bid""Financial Bid" respectively and outer sealed cover shall be superscribed with “Bid “Bid “Bid “Bid - Contract for Contract for Contract for Contract for provision ofprovision ofprovision ofprovision of Housekeeping Services"Housekeeping Services"Housekeeping Services"Housekeeping Services", “Bid Contract for providing , “Bid Contract for providing , “Bid Contract for providing , “Bid Contract for providing Supporting StaffsSupporting StaffsSupporting StaffsSupporting Staffs”,”,”,”, “ Bid contract for providing Security “ Bid contract for providing Security “ Bid contract for providing Security “ Bid contract for providing Security StaffStaffStaffStaff” & “Bid contract for providing Electrician and ” & “Bid contract for providing Electrician and ” & “Bid contract for providing Electrician and ” & “Bid contract for providing Electrician and plumber”plumber”plumber”plumber”.... The offers will be opened by a committee of officers of EPFO on 13.06.2017 at 03.00at 03.00at 03.00at 03.00 p.m. p.m. p.m. p.m. in the presence of bidders at the RPFC-II Chamber at RO, Coimbatore. Incomplete bid document will be rejected. The valid qualifying bids will be scrutinized by the Department to shortlist the eligible bidders and thereafter the financial bids of the short listed bidders will be opened on the same day immediately. Late submission of tenders will not be accepted.

Earnest Money Deposit of Earnest Money Deposit of Earnest Money Deposit of Earnest Money Deposit of `̀̀̀....33330000,000,000,000,000 ////---- (Rupees Thirty Thousand only) per application of each service in the form of Demand Draft / Banker's Cheque of Commercial Bank drawn in favour of “The Regional Provident The Regional Provident The Regional Provident The Regional Provident Fund Commissioner, Fund Commissioner, Fund Commissioner, Fund Commissioner, CoimbatoreCoimbatoreCoimbatoreCoimbatore----18181818” ” ” ” should accompany the qualifying bid. Qualifying bids without Earnest Money Deposit will be rejected. EMD will be forfeited in case the eligible bidder withdraws during the tender selection process.

The successful bidder of the contract has to submit a Performance GuaranteePerformance GuaranteePerformance GuaranteePerformance Guarantee either by way of Fixed either by way of Fixed either by way of Fixed either by way of Fixed Deposit or Bank Guarantee receiptDeposit or Bank Guarantee receiptDeposit or Bank Guarantee receiptDeposit or Bank Guarantee receipt to to to to the tunethe tunethe tunethe tune ofofofof 5 to 10% for the total5 to 10% for the total5 to 10% for the total5 to 10% for the total value of the value of the value of the value of the contract contract contract contract within twenty-one days from the day of obtaining the contract. The agency should have experience in the field of providing housekeeping services for a minimum of 3 years and should have at least 50 employees on its roll, for which documentary evidence should be produced along with quotation. The list of all the clients and their period of contract should be furnished. Agencies having experience with Government Organisation will be given priority. A copy of the experience certificate shall be enclosed. Agency should endorse Income Tax Clearance Certificate along with the quotation. The rate quoted should be on monthly basis for the above said work. The contractor should read the terms and conditions carefully and visit the site physically for understanding the nature of the work fully, before quoting the rates. No additional claim in any manner will be entertained in later stage.

The successful bidder has to execute an agreement for the above contract with theThe successful bidder has to execute an agreement for the above contract with theThe successful bidder has to execute an agreement for the above contract with theThe successful bidder has to execute an agreement for the above contract with the EPFO incorporating EPFO incorporating EPFO incorporating EPFO incorporating the the the the prescribed terms and conditions in a nonprescribed terms and conditions in a nonprescribed terms and conditions in a nonprescribed terms and conditions in a non----judicial stamp paper ofjudicial stamp paper ofjudicial stamp paper ofjudicial stamp paper of appropriate denomination before appropriate denomination before appropriate denomination before appropriate denomination before commencing of works.commencing of works.commencing of works.commencing of works.

The bidder shall sign and stamp each page of this tender document as a token of having read and understood the terms and conditions contained herein and submit the same along with the qualifying bid. The bidder would fill up the information in the Annexure I & II enclosed at the end of this document in clear and legible terms. Annexures will also have to be signed and stamped by the firm through its authorized signatory. The tender forms shall be rejected if it is not complete in any aspect.

The list of cleaning materials to be used at The list of cleaning materials to be used at The list of cleaning materials to be used at The list of cleaning materials to be used at both office and both office and both office and both office and staff quarters should be furnished in thestaff quarters should be furnished in thestaff quarters should be furnished in thestaff quarters should be furnished in the proforma enclosed in the Tender document.proforma enclosed in the Tender document.proforma enclosed in the Tender document.proforma enclosed in the Tender document.

The The The The biddbiddbiddbidder should ensure that the qualifying Bid contains: er should ensure that the qualifying Bid contains: er should ensure that the qualifying Bid contains: er should ensure that the qualifying Bid contains: (i) (i) (i) (i) DulyDulyDulyDuly filled in Annexure filled in Annexure filled in Annexure filled in Annexure ---- I, I, I, I, (ii) (ii) (ii) (ii) Tender cost for Rs.500/Tender cost for Rs.500/Tender cost for Rs.500/Tender cost for Rs.500/---- & & & & EMD for Rs.EMD for Rs.EMD for Rs.EMD for Rs.33330000,000/,000/,000/,000/---- pppper application of each services in separate DD drawn in er application of each services in separate DD drawn in er application of each services in separate DD drawn in er application of each services in separate DD drawn in favour of the Regional PF Commissioner, Coimbatore.favour of the Regional PF Commissioner, Coimbatore.favour of the Regional PF Commissioner, Coimbatore.favour of the Regional PF Commissioner, Coimbatore. (iii) All the required documentary proof (all pages signed), (iii) All the required documentary proof (all pages signed), (iii) All the required documentary proof (all pages signed), (iii) All the required documentary proof (all pages signed), (iv)(iv)(iv)(iv) Signed copies of nature of works and Terms and conditions and the financial BidSigned copies of nature of works and Terms and conditions and the financial BidSigned copies of nature of works and Terms and conditions and the financial BidSigned copies of nature of works and Terms and conditions and the financial Bid containcontaincontaincontaininginginging duly filled in duly filled in duly filled in duly filled in Annexure Annexure Annexure Annexure –––– II (2 pages).II (2 pages).II (2 pages).II (2 pages).

Sd/-

((((A. Ravi KumarA. Ravi KumarA. Ravi KumarA. Ravi Kumar))))

Regional Provident Fund Commissioner-II

Instructions to Bidders

1. The Tender document should be submitted in a sealed cover separately for each service as mentioned in the Tender Notice. 2. The cover thus prepared should also indicate clearly the name and address of the Agency to enable the Tender to be returned unopened in case it is declared "Late". 3. The cost of the each Tender Document is Rs.500/- ( Non-Refundable) and the same to be paid in the form of Demand Draft drawn in favour of the Regional Provident Fund Commissioner Payable at Coimbatore. If the Tender Document is downloaded from the website, the cost of the Tender Document in the form of Demand Draft for Rs.500/- drawn in favour of Regional Provident Fund Commissioner payable at Coimbatore should be enclosed at the time of submission of Tender. 4. The bidder shall bear all costs associated with the preparation and submission of its Tender, including the cost of presentation for the purpose of clarification of Tender, if so desired by the Institution and the Institution, will in no case responsible or liable for those costs regardless of conduct or outcome of the Tendering process. 5. No Tender may be withdrawn between the last date for receipt of Tenders and the expiry of the Tender validity period specified in the Tender. Withdrawal of a Tender during this interval may result in forfeiture of bid security. 6. A sum of Rs.30,000/- (Rupees Thirty thousand only) in the form of Demand Draft drawn in favour of Regional Provident Fund Commissioner payable at Coimbatore towards bid security (i.e EMD) should be enclosed. 7. The selected agency will have to remit 5 to 10% total value of contract in the form of Bank Guarantee or Demand Draft drawn in favour of Regional Provident Fund Commissioner payable at Coimbatore towards Performance Guarantee as per the GFR Rules,2005. 8. The selected agency should execute contract agreement in the India Non Judicial stamp paper valued for Rs.50/-. 9. The Sealed Tenders should be sent through Registered A/D covers only or to be deposited in the Tender Box kept in this office. 10. The Regional Provident Fund Commissioner reserves the right to reject any offer without assigning any reason. No communication about the rejected Tenders will be sent. 11. The agencies should posses valid PAN Number and should also provide Social Security benefits of EPF / ESI to the persons. The agencies should have been registered under Ministry of Labour And Employment (i.e. for registration of contract laborers). Further, the rate person per day may be quoted in the price schedule as per the minimum wages as in force.

nwjHkk"k@Tele:0422-2240045-48





TENDER DOCUMENT

ENGAGING OF HOUSE KEEPING SERVICES TO EPFO,

REGIONAL OFFICE, COIMBATORE- 18, EPFO STAFF

QUARTERS, PEELAMEDU, COIMBATORE AND DISTRICT

OFFICES OOTY, TIRUPUR, POLLACHI AND COONOOR FOR

A PERIOD OF ONE YEAR FROM 01.07.2017 TO 30.06.2017

SCHEDULE OF REQUIREMENTS

I. HOUSE KEEPING SERVICES TO EPFO, REGIONAL OFFICE,

COIMBATORE

1. FULL TIME. (8.00 AM to 5.00 PM including one hour lunch break)

Sweepers (Female) – 01 Person

Sweepers (Male) - 01 Person

2. PART TIME. (Timings -07.00 AM to 08.30 AM)

Sweepers - 06 Persons

II. HOUSE KEEPING SERVICES TO EPFO, STAFF QUARTERS,

PEELAMEDU, COIMBATORE

FULL TIME: (8.00 AM to 5.00 PM including one hour lunch break)

I. SWEEPER (FEMALE) - 03 -Persons

II. SWEEPER (MALE) - 02 -Persons

III. GARDENER (MALE) - 01- Person

HOUSE KEEPING SERVICES (PART TIME) TO DISTRICT OFFICE,

TIRUPUR, OOTY, COONOOR & POLLACHI

SWEEPER (FEMALE) - 04 –Persons (01 person each For District Office)

NATURE OF HOUSEKEEPING WORKS IN THE REGIONAL OFFICE PREMISES IS AS BELOW:

I. DAILY ATTENTION

1. Housekeeping of the entire Office Building & Annexure Building and its premises (including roof, parking

place, recreation club and open area to be done on daily basis). Cleaning inside the office, rooms,

conference hall shall be completed before 9.15 AM.

2. Collection and removal of waste paper from the premises shall not be stored on the premises overnight.

3. Cleaning and mopping of the floor should be done by fibre mope / sponge mope using detergents mixed

with perfumed phenyl.

4. Carpets shall be cleaned with vacuum cleaners only. No brooms shall be used.

5. Cleaning / dusting should be done daily on the following things:

I) Tables II) Chairs & Stools III) Trays IV) Telephones V) Racks VI) Sofa Set VII) Computer and Keyboards VIII)

Cup-Boards IX) Filling cabinets X) Dust bins XI) Modular Furniture XII) any other Office Equipments.

6. Daily Brushing / Sweeping and cleaning the main staircase with long handle fiber mope.

7. Wet Cleaning and drying of the toilets should be done for at least thrice a day. There should not be any

stains on the pots and washbasins. Wet cleaning shall be of perfumed phenyl.

8. Availability of sanitary materials such as Naphthalene Balls, Odonil, Liquid Soap (Soap, Freshener,

Toilet Paper, Towel and Covered Waste baskets) inside the toilet throughout the year shall be ensured.

9. Perfumed disinfection spray should be sprayed daily in the rooms, cabins and visitors area of the office.

II. WEEKLY ATTENTION:

1. Cleaning of window glasses, glass panes and doors.

2. Cleaning of lights, fans, etc.

3. Cleaning of the blower part and area around the Air-Conditioner.

4. Cleaning of Venetian Blinds.

5. Polishing of brassware.

6. Sweeping and mopping of fire escape stairs.

7. Cleaning of steps rails and maintenance rust free.

III. MONTHLY ATTENTION:

1. Cleaning of windows from outside with soap and water.

2. Sweeping and dusting of entire Ceiling, Walls, Pillars and partitions with vacuum cleaners only.

3. Sweeping and cleaning with vacuum cleaners by shifting the furniture etc.

4. Cleaning and dusting of racks by removing files and papers and replacing the same in order.

5. Cleaning and removing stains from rexine or leather of sofa, Chairs with necessary chemicals.

6. Removing stains from the painted walls, wall edges, furniture etc.

7. Removal of cob-webs wherever they exist.

8. Wet cleaning the terrace of both building with soap water.

Accepted the above nature of the works. SIGNATURE OF THE CONTRACTOR WITH SEAL

NATURE OF HOUSEKEEPING WORKS IN THE EPF STAFF QUARTERS, PEELAMEDU, COIMBATORE

IS AS BELOW:

1. To sweep all internal roads in the Staff Quarters premises and dispose of the swept materials to the

garbage pit located at Avinashi Road, Peelamedu.

2. To sweep the staircases of all the blocks, Garages/Sheds, Pump Room and Maintenance Office

Room every day.

3. To remove the Cob-Web in the Staircases of all the blocks, Garages/Sheds, Pump Room,

Maintenance Office Room and wet clean the Staircase once in a week.

4. To clean the premises all-round the blocks every day.

5. To sweep the terrace and clean the sunshades of all the blocks once in a month.

6. To clean the bushes and jungle growth as and when instructed by the Caretaker.

7. It is the responsibility of the Contractor to clean the drainage blockade in the Kitchen/Sanitary

chambers whenever required and as instructed by the Caretaker. No separate payment will be made

in this regard.

8. To collect the Garbage from each flat and dispose of the swept materials to the garbage pit located

at Avinashi Road, Peelamedu.

9. To dispose off the garbage to the Corporation Vehicle in the specified time.

10. To develop the garden and to maintain the same as per the instructions of the Caretaker.

11. To pour water to the plants every day.

12. The Sweeper and Gardener posted at Peelamedu should carry out the sweeping as well as

gardening work as and when instructed by the Caretaker.

13. The Sweeper and Gardener posted at Peelamedu should also carry out the bush cleaning work as

and when instructed by the Caretaker.

14. To clean the Officers’ and Staff Guest Houses available at Peelamedu, Coimbatore every day as

and when required. The Guest Houses should be cleaned, mopped and vacuum cleaner every day. The

glasses of the window panes, tables, chairs and other furniture should be dusted and cleaned every

day. The toilets and bathrooms should be wet cleaned with scented phenyl followed by dry mopping

every day.

15. The cleaning /sweeping materials such as broomsticks, mop sticks, phenyl, acid, naphthalene balls,

cobweb sticks, Mallaram, Lusker and other tools required for gardening work should be provided by

the contractor.

16. If any tools and plants pertaining to the Office are lost by the Technicians, the cost of the same will

be recovered from the monthly bill.

17. If any person deployed for the above said works found unfit for the work assigned to them, the

persons will be immediately terminated from the work and the Agency should immediately replace

him/her with suitable persons.

Accepted the above nature of the works.

SIGNATURE OF THE CONTRACTOR WITH SEAL

TERMS AND CONDITIONS

The Agency will be considered for award of contract only if they agree to abide by the following

terms & conditions: 1. The sweepers and gardeners engaged for the work should wear uniform with Identity Card. 2. The Sweepers and Gardeners should be available from 7.30 AM to 4.30 PM with one hour lunch break for Regional Office, Coimbatore and from 8.00 AM to 5.00 PM with one hour lunch break for both the Staff quarters. 3. The Agency should engage persons who are physically fit and have good moral characters and must be above the age of 21 years and below the age of 50 years. 4. The persons engaged for the works will not be allowed to stay in the premises after completion of the work and the persons should not take bath or misuse the water. 5. Any absenteeism in manpower will be noted down on a daily basis and would be debited proportionally at the time of payment at the end of every month. 6. The staff at work and the supervisor in charge for all the items such as rubber mats, nylon mats, taps, water hosepipes etc. and in case any breakage / loss of these items will lead to deduction of the actual cost of the items from the bills of the agency. 7. The attendance of the employees engaged should be got certified by the caretaker/staff of G section every day. 8. The EPFO shall have no connection with the persons engaged by the Agency and such persons shall not be on the rolls of EPFO at any point of time. 9. The Insurance and accident risks of the workers shall be the responsibility of the Agency. 10. The EPFO reserves the right to order removal of any worker of the agency from the Staff Quarters or office premises at any time if it is felt that he/she is undesirable. 11. The Contractor shall maintain and promote a high standard in housekeeping in all the areas of our Staff Quarters Premises at Peelamedu, Coimbatore. 12. The sanitary material used should be appropriately branded and of ISI quality and the same should be handed over / shown to the caretaker on the first day of every month. The material shall be kept in the room with double lock system and utilized on day to day basis with the knowledge of caretaker. 13. The supervisor of the agency should report to the caretaker everyday twice (i.e.) in the morning and in the evening and report the compliance of the work. 14. The Contractor should visit the site physically and supervise the daily work both morning and afternoon and to carry out the instruction of the Caretaker both Regional Office and Staff quarters at Peelamedu. 15. If the agency does not deploy the required number of housekeeping personnel for two consecutive days, a penalty of Rs. 250/- will be levied apart from the deduction of salary for absence. 16. Agencies should have registration numbers for Employees’ Provident Fund, Employees’ State Insurance, and Central Labour Licenses and pay the Provident Fund / Employees’ State Insurance benefits to the employees. The wages paid to housekeeping personnel should strictly comply with Minimum Wages Act and Contract Labour (R & A) Act, 1970. All these statutory liabilities shall be the sole responsibility of the agency. Documentary evidence should be enclosed with the quotation. 17. Licence from Labour Department as per section 12 of Contract Labour (R& A) Act, 1970 should be obtained for the contract work within 7 days of award of contract. 18. Housekeeping Personnel should be given weekly off, bonus, etc. as per the Contract Labour (R& A) Act, 1970. 19. Failure by the contractor to comply with any statutory requirements and / or the terms of the agreement during the period of contract shall result in termination of the contract and subsequent disqualification from participation in any future tender of the department.

20. Close liaison should be maintained with our officers-in charge concerned for smooth and efficient performance of housekeeping service. 21. The period of contract will be for One year. At the end of the period of contract the same may be extended by EPFO for another one year at its discretion by giving 7 days’ notice. 22. In case the contractor withdraws or the department terminates the contract for violation of terms and conditions and / or deficiency in services during the period of contract, the additional expenses in hiring a new contractor on temporary arrangement till the time of appointing a regular contractor through a similar tender process, will be adjusted against performance guarantee to the tune of 5 to 10% of the total contract value provided by the successful bidder. 23. The RPFC, Coimbatore-18 reserves the right to terminate the contract without assigning any reasons by giving 30 days’ notice. 24. The Agency is responsible for payment of monthly salary including leave salary, bonus, gratuity, etc. to the housekeeping personnel as applicable to them by law. 25. The payment will be made as per the Attendance Register duly signed by the Supervisor periodically at least once in a week and accepted by Caretaker of this Organisation. 26. The agency shall submit its monthly bills with all the relevant documentary proofs within 3 days of close of the billing month. 27. The payment will be done on monthly basis within 10 days of close of the billing month provided the bills with all the necessary documentary proof are submitted by the agency within 3 days of close of the month. 28. The agency shall submit its monthly bill within 3 days of close the billing month along with the proof of remittance of ESI/PF contributions pertaining to the previous month by way of challans and a statement in the proforma as prescribed by this office under Para 36B of the EPF Scheme, 1952. Without submission of the above details and proof, no payment will be made to the agency. 29. TDS will be deducted as per the prevailing income tax rules on every bill. 30. Besides the above, an undertaking in the following format should also be furnished: “The contractor hereby agrees to undertake that he shall abide and conform to the various provisions in so far as they relate to him as specified in Contract Labour (R & A) Act, 1970”. 31. The decision of the RPFC of EPFO in all matters of the Contract shall be final and binding on both the parties. 32. Sunday and 03 National Holidays will be observed as holidays. Accepted the above terms and Conditions.


LIST OF MATERIALS TO BE UTILIZED LIST OF MATERIALS TO BE UTILIZED LIST OF MATERIALS TO BE UTILIZED LIST OF MATERIALS TO BE UTILIZED NOT EXCEEDING NOT EXCEEDING NOT EXCEEDING NOT EXCEEDING RsRsRsRs....3,000/3,000/3,000/3,000/---- ((((Rupees Three Rupees Three Rupees Three Rupees Three thousand only) PERthousand only) PERthousand only) PERthousand only) PER MONTHMONTHMONTHMONTH REGIONAL OFFICE, COIMBATOREREGIONAL OFFICE, COIMBATOREREGIONAL OFFICE, COIMBATOREREGIONAL OFFICE, COIMBATORE----18.18.18.18.

Sl No. Name of the materials (including brand name) Quantity Remarks

1

2

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4

5

6

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8

9

10

11

12

13

14

15

SIGNATURE

NAME OF THE AGENCY WITH SEAL

LIST OF MATERIALS TO BE UTILIZED NOT EXCEEDING LIST OF MATERIALS TO BE UTILIZED NOT EXCEEDING LIST OF MATERIALS TO BE UTILIZED NOT EXCEEDING LIST OF MATERIALS TO BE UTILIZED NOT EXCEEDING `.`.`.`.1,000/1,000/1,000/1,000/---- (Rupees One thousand (Rupees One thousand (Rupees One thousand (Rupees One thousand only)PER MONTH only)PER MONTH only)PER MONTH only)PER MONTH STAFF QUARTERS, PEELAMEDU, COIMBATORESTAFF QUARTERS, PEELAMEDU, COIMBATORESTAFF QUARTERS, PEELAMEDU, COIMBATORESTAFF QUARTERS, PEELAMEDU, COIMBATORE----18.18.18.18.

Sl No. Name of the materials (including brand name) Quantity Remarks

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6

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8

9

10

11

12

13

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15

SIGNATURE

NAME OF THE AGENCY WITH SEAL

DETAILS OF ENCLOSURESDETAILS OF ENCLOSURESDETAILS OF ENCLOSURESDETAILS OF ENCLOSURES

NAME OF THE WORK Housekeeping works at Employees’ Provident Fund Organisation, Regional Office, Coimbatore -18/ EPF Staff Quarters, Peelamedu, Coimbatore-04/District Offices

List of enclosures:List of enclosures:List of enclosures:List of enclosures:

1.

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8

9

10

I have gone through the terms and conditions and nature of work to be undertaken. I have

also visited the site physically and the rate quoted is as per the above.

(Signature of Authorized Signatory with date)

ANNEXURE-I QUALIFYING BID FOR HOUSEKEEPING SERVICES WORK IN THE EPFO,REGIONAL QUALIFYING BID FOR HOUSEKEEPING SERVICES WORK IN THE EPFO,REGIONAL QUALIFYING BID FOR HOUSEKEEPING SERVICES WORK IN THE EPFO,REGIONAL QUALIFYING BID FOR HOUSEKEEPING SERVICES WORK IN THE EPFO,REGIONAL

OFFICE, COIMBATOREOFFICE, COIMBATOREOFFICE, COIMBATOREOFFICE, COIMBATORE----18, EPFO STAFF QUARTERS AT PEELAMEDU, COIMBATORE18, EPFO STAFF QUARTERS AT PEELAMEDU, COIMBATORE18, EPFO STAFF QUARTERS AT PEELAMEDU, COIMBATORE18, EPFO STAFF QUARTERS AT PEELAMEDU, COIMBATORE----04 AND DISTRICT OFFICES FOR THE PERIOD 01.004 AND DISTRICT OFFICES FOR THE PERIOD 01.004 AND DISTRICT OFFICES FOR THE PERIOD 01.004 AND DISTRICT OFFICES FOR THE PERIOD 01.07777.201.201.201.2017777 TO 3TO 3TO 3TO 30000.0.0.0.06666.201.201.201.2018888....

S. No PARTICULARS

1 Name of the Agency

2 Address with Phone No & e-MAIL ID

3 Name of the Owner/Manager with Designation and Contact No.

4 Shops & Establishments Registration No.

5 Labour Department Registration No.

7 EPFO Code No.

8 ESIC No.

9 Income Tax PAN No.

10 Income Tax TAN No.

10.a) Details of agencies for which presently rendering Housekeeping Services

11 Name & Address with Contact Person name & Phone No. & Period of contact from______ to__________

12 Earnest Money Deposit details DD No._____________dt.

13 Any other conditions/Remarks

DECLARATIONDECLARATIONDECLARATIONDECLARATION

It is certified that the above details are true and correct to the best of my knowledge and belief. I understand and agree that in case of any substantive information being found incorrect, I shall be liable for any appropriate action under the law.

SIGNATURE WITH NAME OF THE AGENCY & SEALSIGNATURE WITH NAME OF THE AGENCY & SEALSIGNATURE WITH NAME OF THE AGENCY & SEALSIGNATURE WITH NAME OF THE AGENCY & SEAL

ANNEXURE-II (FIANCIAL BID)

Name of the Firm/Company:

Work -: Providing House Keeping Services at RO,RO,RO,RO, CoimbatoreCoimbatoreCoimbatoreCoimbatore:

Sl No Category of Required Manpower

No. of persons required in each category

*Minimum wages per person

Rate per person per day

Employer’s share of EPF contribution with admin. charges (13.15%) of EPF wages)

Employer’s share of ESI contribution (4.75%)

Total amount per person

Total Amount (Total per person multiplied by no. of persons required)

A B C D E F G H=(E+F+G) I=H * C

FULL TIMEFULL TIMEFULL TIMEFULL TIME

1 Sweepers (Female)

01

2 Sweepers (Male)

01

PART TIME PART TIME PART TIME PART TIME (01.30 hrs (01.30 hrs (01.30 hrs (01.30 hrs per day)per day)per day)per day)

3 Sweepers(Female) including District Office, Tirupur, Ooty ,Coonoor & Pollachi

10 (06 –RO +

04-DO)

Total manpower cost per month for RO, Coimbatore

Contractor’s Service Charge (____% of total manpower cost)

Applicable Service tax , if any,

Cost of House Keeping Materials per month for RO, Coimbatore (As per list enclosed)

TOTAL BID TOTAL BID TOTAL BID TOTAL BID AMOUNT PER MONTH FOR RO, COIMBATOREAMOUNT PER MONTH FOR RO, COIMBATOREAMOUNT PER MONTH FOR RO, COIMBATOREAMOUNT PER MONTH FOR RO, COIMBATORE

Note: Note: Note: Note: The rate person per day may be quoted in the price schedule as per the minimum wages as specified by the Government of

India.

Signature of Authorized Signatory with Seal.Signature of Authorized Signatory with Seal.Signature of Authorized Signatory with Seal.Signature of Authorized Signatory with Seal.

ANNEXURE-II (FIANCIAL BID)

Name of the Firm/Company:

Work -: Providing House Keeping Services at Staff Quarters, Peelamedu, CoimbatoreStaff Quarters, Peelamedu, CoimbatoreStaff Quarters, Peelamedu, CoimbatoreStaff Quarters, Peelamedu, Coimbatore:

Sl No Category of Required Manpower

No. of persons required in each category

*Minimum wages per person

Rate per person per day

Employer’s share of EPF contribution with admin. charges (13.15%) of EPF wages)

Employer’s share of ESI contribution (4.75%)

Total amount per person

Total Amount (Total per person multiplied by no. of persons required)

A B C D E F G H=(E+F+G) I=H * C

FULL TIMEFULL TIMEFULL TIMEFULL TIME

1 Sweepers(Female) 04

2 Gardener (Male) 01

3 Scavenger 01

Total manpower cost per month for Staff quarters, Coimbatore

Agency/Contractor’s Service Charge (____% of total manpower cost)

Service tax , if any,

Cost of House Keeping Materials per month for Staff quarters, Coimbatore (As per list enclosed)

TOTAL BID AMOUNT PER MONTH FOR RO, COIMBATORETOTAL BID AMOUNT PER MONTH FOR RO, COIMBATORETOTAL BID AMOUNT PER MONTH FOR RO, COIMBATORETOTAL BID AMOUNT PER MONTH FOR RO, COIMBATORE

Note: Note: Note: Note: The rate person per day may be quoted in the price schedule as per the minimum wages as specified by the Government of India.

Signature of Authorized Signatory with Seal.Signature of Authorized Signatory with Seal.Signature of Authorized Signatory with Seal.Signature of Authorized Signatory with Seal.

DETAILS OF THE BIDDER / TENDERER

SL NO. PARTICULARS DETAILS 1. NAME OF THE BIDDER / TENDERER

2. FULL ADDRESS

3. PHONE NUMBER

4. EMAIL ID

Name & Signature with official seal

nwjHkk"k@Tele:0422-2240045-48





TENDER DOCUMENT

ENGAGING OF SECURITY SERVICES TO EPFO, REGIONAL

OFFICE, COIMBATORE- 18 & EPFO STAFF QUARTERS,

PEELAMEDU, COIMBATORE FOR A PERIOD OF ONE YEAR

FROM 01.07.2017 TO 30.06.2018


I. SECURITY SERVICES TO EPFO, REGIONAL OFFICE,

COIMBATORE

1. FOUR SECURITY GUARDS FOR DAY & NIGHT SHIFTS.

01 Security Guard: 06.00 a.m. to 02.00 p.m. 01 Security Guard: 02.00 p.m. to 10.00 p.m. 02 Security Guards: 10.00 p.m. to 06.00 a.m.

2. ONE SECURITY GUARD FOR DAY SHIFT (i.e. from 09.00 a.m. to 6.00 p.m. with one hour break).

II. SECURITY SERVICES TO EPFO, STAFF QUARTERS,

PEELAMEDU, COIMBATORE

1. FOUR SECURITY GUARDS FOR DAY & NIGHT SHIFTS.

01 Security Guard : 06.00 a.m. to 02.00 p.m. 01 Security Guard : 02.00 p.m. to 10.00 p.m. 02 Security Guards :10.00 p.m. to 06.00 a.m.

DUTIES AND RESPONSIBILITIES OFDUTIES AND RESPONSIBILITIES OFDUTIES AND RESPONSIBILITIES OFDUTIES AND RESPONSIBILITIES OF THE SECURITY GUARDSTHE SECURITY GUARDSTHE SECURITY GUARDSTHE SECURITY GUARDS

The personnel supplied ought to be polite but firm, disciplined, physically fit and alert, smartly dressed in uniform. They are expected to attend to complaints of visitors, check, control and restrict entries to Staff/Workers/Authorised personnel of Organisation and others by valid passes, monitor the movement of vehicles and incoming/outgoing materials and time keeping. Maintain strict security of men, material and premises and maintain dairy to note of all important events/ happenings, information received to the management. Entirely responsible for thefts of easily movable open items, such as bathroom fittings, fans, telephone instruments, Computer systems, Fire fighting systems, etc.

1. Regulating, checking, recording and reporting as applicable, the incoming and outgoing personnel, including visitors, contract workers, employees, vehicles etc. The Security Guard on duty shall maintain proper register of all the guests coming to meet the Officers of this office.

2. Maintenance of visitors register, attendance register of contingent staff. 3. Security of building, plants, stores, engineering goods, vehicles and any other properties within the

office. 4. Restricting the entry of unauthorized persons in the premises. 5. Keeping vigilance about such matters which are vital for security of the premises and reporting the same

to the management in time. 6. Not to leave the place of duty under any circumstances until and unless properly relieved. 7. Should keep and sign accordingly in handing/taking over register. 8. Prevent misuse of Electricity and water and maintain necessary log books. 9. In case of fire or any incident happens during or after Office hours, the Security Guards on duty will

immediately alert the Assistant Provident Fund Commissioner / Caretaker and inform the nearest Fire Station and assist in fire fighting operations.

10. The Security Guards on duty must watch that there is no unidentified/unclaimed/suspicious objects/persons in the premises, and if found, to be immediately brought to the notice of concerned officer / Caretaker.

11. The Security Guards shall ensure that all the electrical equipments/ instruments/ lights and fans should be switched off after closure of the Office hours.

12. The Security Guards should ensure that all the Vehicles of Staff and Visitors are arranged and parked in the designated areas.

13. The names of the Security personnel should always be displayed by them on their Uniforms for identification purposes.

14. The Security Guards at all times comply with all directions and instructions issued by the Competent Authority of this Office. Non-compliance of instructions can lead to termination of agreement.

15. One of the two security guards deployed at Staff Quarters at night should be patrolling within the premises and the other security guard should always be available at the gate.

16. Security guards deployed at quarters should ensure the proper gate pass signed by the care taker for any materials transported outside the premises by Civil/Electrical/Contingent staffs/Contractors.

17. Security guards deployed at quarters to keep a vigil on the locked houses, while patrolling during night hours as well as during day time.

18. Security Guards supplied by the agency should preferably be Ex-service personnel and aged below 50 years.

Accepted the above terms and Conditions.


Instructions to Bidders

1. The Tender document should be submitted in a sealed cover separately for each service as mentioned in the Tender Notice. 2. The cover thus prepared should also indicate clearly the name and address of the Tendered enable the Tender to be returned unopened in case it is declared "Late". 3. The cost of the each Tender Document is Rs.500/- ( Non-Refundable) and the same to be paid by the form of Demand Draft drawn in favour of the Regional Provident Fund Commissioner Payable at Coimbatore. If the Tender Document is downloaded from the website, then the cost of the Tender Document in the form of Demand Draft for Rs.500/- drawn in favour of Regional Provident Fund Commissioner payable at Coimbatore should be enclosed at the time of submission of Tender. 4. The Tenderer shall bear all costs associated with the preparation and submission of its Tender, including the cost of presentation for the purpose of clarification of Tender, if so desired by the Institution and the Institution, will in no case responsible or liable for those costs regardless of conduct or outcome of the Tendering process. 5. No Tender may be withdrawn in the interval between the last date for receipt of Tenders and the expiry of the Tender validity period specified by the Tenderer in the Tender. Withdrawal of a Tender during this interval may result in the Tenderer’s forfeiture of it’s bid security. 6. A sum of Rs.30,000/- (Rupees Thirty thousand only) in the form of Demand Draft drawn in favour of Regional Provident Fund Commissioner payable at Coimbatore towards bid security (i.e EMD) should be enclosed. 7. The selected agency will remit 5 to 10% total value of contract in the form of Bank Guarantee or Demand Draft drawn in favour of Regional Provident Fund Commissioner payable at Coimbatore towards Performance Guarantee as per the GFR Rules,2005. 8. The selected agency should execute contract agreement in the India Non Judicial stamp paper valued for Rs.50/-. 9. The Sealed Tenders should be sent through Registered A/D covers only or to be deposited in the Tender Box kept in this office. 10. The Regional Provident Fund Commissioner reserves the right to reject any offer without assigning any reason. No communication about the rejected Tenders will be sent. 11. The agencies should posses valid PAN Number and also should provide Social Security benefits of EPF / ESI to the persons. The agencies also registered under Ministry of Labour And Employment (i.e. for registration of contract laborers). Further, the rate person per day may be quoted in the price schedule as per the minimum wages as in force.

QUALIFYING BID FOR SECURITY SERVICES WORK IN THE EPFO,REGIONAL OFFICE, QUALIFYING BID FOR SECURITY SERVICES WORK IN THE EPFO,REGIONAL OFFICE, QUALIFYING BID FOR SECURITY SERVICES WORK IN THE EPFO,REGIONAL OFFICE, QUALIFYING BID FOR SECURITY SERVICES WORK IN THE EPFO,REGIONAL OFFICE, COIMBATORECOIMBATORECOIMBATORECOIMBATORE----18 AND EPFO STAFF QUARTERS AT PEELAMEDU, COIMBATO18 AND EPFO STAFF QUARTERS AT PEELAMEDU, COIMBATO18 AND EPFO STAFF QUARTERS AT PEELAMEDU, COIMBATO18 AND EPFO STAFF QUARTERS AT PEELAMEDU, COIMBATORERERERE----04 04 04 04

FOR THE PERIOD 01.0FOR THE PERIOD 01.0FOR THE PERIOD 01.0FOR THE PERIOD 01.07777.201.201.201.2017777 TO 3TO 3TO 3TO 30000.0.0.0.06666.201.201.201.2018888....

S. No PARTICULARS






6 Licence No. for engaging private security guard from the

appropriate department.

7 EPFO Code No.

8 ESIC No.



10.a) Details of agencies for which presently rendering Security Services







SCHEDULE(FINANCIAL BID)

SECURITY SERVICES TO EPFO. REGIONAL OFFICE, COIMBATORE

SL NO. DETAILS OF SERVICE REQUIRED RATE PER PERSON,PERDAY

RATE PER PERSON,

PER MONTH 1. FIVE SECURITY GUARDS PER DAY ( DAY &

NIGHT SHIFTS) & (FULL DAY SHIFT)

2. CHARGES OF EPF (i.e.13.15%) PER DAY PER

PERSON (restricted to wages for `.15000/- per

month).

3 CHARGES OF ESIC (i.e.4.75%) PER DAY PER

PERSON (wages limited to `.15,000/- per month).

4 Agency Service charges

5 SERVICE TAXES IF ANY

6 Total


NAME & SIGNATURE WITH OFFICIAL SEAL

PRICE SCHEDULE(FINANCIAL BID)

SECURITY SERVICES TO EPFO. STAFF QUARTERS, PEELAMEDU, COIMBATORE

SL NO. DETAILS OF SERVICE REQUIRED RATE PER

PERSON,PERDAY

RATE PER PERSON,

PER MONTH

1. FOUR SECURITY GUARDS PER DAY ( DAY & NIGHT SHIFTS



month).


PERSON (wages up to for `.15,000/- per

month).

4 Agency Service charges 5 SERVICE TAXES , IF ANY

6 Total



DETAILS OF THE BIDDER / TENDERER


2. FULL ADDRESS

3. PHONE NUMBER

4. EMAIL ID



NAME OF THE WORK Security staff to Employees’ Provident Fund Organisation, Regional Office, Coimbatore -18/ EPF Staff Quarters, Peelamedu, Coimbatore-04


1.

2

3

4

5

6

7

8

9

10




nwjHkk"k@Tele:0422-2240045-48





TENDER DOCUMENT

ENGAGING OF SUPPORTING STAFF TO EPFO, REGIONAL

OFFICE, COIMBATORE & DISTRICT OFFICES, OOTY,

COONOOR, POLLACHI AND TIRUPUR FOR A PERIOD OF

ONE YEAR FROM 01.07.2017 TO 30.06.2018


SUPPORTING STAFF TO EPFO, REGIONAL OFFICE,

COIMBATORE & DISTRICT OFFICES,

OOTY, COONOOR POLLACHI AND TIRUPUR

I. Regional Office, Coimbatore : 14 – Persons

II. District Offices, Ooty, Coonoor, Pollachi and Tirupur 04 - Persons

Instructions to TenderersInstructions to TenderersInstructions to TenderersInstructions to Tenderers

1. The Tender document should be submitted in a sealed cover separately for each service as mentioned in the Tender Notice. 2. The cover thus prepared should also indicate clearly the name and address of the Tenderer to enable the Tender to be returned unopened in case it is declared "Late". 3. The cost of the each Tender Document is Rs.500/- ( Non-Refundable) and the same to be paid by the form of Demand Draft drawn in favour of the Regional Provident Fund Commissioner payable at Coimbatore. If the Tender Document is downloaded from the website, then the cost of the Tender Document in the form of Demand Draft for Rs.500/- drawn in favour of Regional Provident Fund Commissioner payable at Coimbatore should be enclosed at the time of submission of Tender. 4. The Tenderer shall bear all costs associated with the preparation and submission of it’s Tender, including the cost of presentation for the purpose of clarification of Tender, if so desired by the Institution and the Institution, will in no case responsible or liable for those costs regardless of conduct or outcome of the Tendering process.

5. No Tender may be withdrawn in the interval between the last date for receipt of Tenders and the expiry of the Tender validity period specified by the Tenderer in the Tender. Withdrawal of a Tender during this interval may result in the Tenderer’s forfeiture of its bid security. 6. A sum of Rs.30,000/- (Rupees Thirty thousand only) in the form of Demand Draft drawn in favour of Regional Provident Fund Commissioner payable at Coimbatore towards bid security (i.e EMD) should be enclosed. 7. The selected agency will remit 05 to 10% cost of total value of contract as a Performance Security in the form of Demand Draft drawn in favour of Regional Provident Fund Commissioner payable at Coimbatore. 8. The selected agency should execute contract agreement in the India Non judicial stamp paper valued for Rs.50/-. 9. The Sealed Tenders should be sent through Registered A/D covers only or to be deposited in the Tender Box kept in this office. 10. The Regional Provident Fund Commissioner reserves the right to reject any offer without assigning any reason. No communication about the rejected Tenders will be sent. 11. The agencies should posses valid PAN Number and also should provide Social Security benefits of EPF / ESI to the persons. The agencies also registered under Ministry of Labour And Employment (i.e. for registration of contract labourers). Further, the rate person per day may be quoted in the price schedule as per the minimum wages as in force.

SUPPLY OF MAN POWER MISCELLANEOUS CATEFORY (Supporting Staffs) TERMS AND CONDITIONS:TERMS AND CONDITIONS:TERMS AND CONDITIONS:TERMS AND CONDITIONS:

1. The agency should be covered under the EPF/ESIC Act and shall extend the benefits of PF and ESIC and also shall comply with the other statutory regulations, Service tax and Labour Laws, Copies of Registration should be enclosed. Monthly PF-ECR print and monthly ESI contribution print from respective websites shall be provided.

2. The Supporting Staffs should wear uniform with Identity Card. 3. The Working time of Supporting Staffs should be available from 9.00 AM to 6.00 PM with one hour lunch

break. 4. The Agency should engage persons who are physically fit and have good moral characters and must be

above the age of 21 years and below the age of 40 years. 5. The persons engaged for the works will not be allowed to stay in the premises after completion of the

work and the persons should not take bath or misuse the water. 6. Any absenteeism in manpower will be noted down on a daily basis and would be debited proportionally

at the time of payment at the end of every month. 7. The attendance of the Supporting Staffs engaged should be got certified by the caretaker/staff of G

section every day. 8. The EPFO shall have no connection with the persons engaged by the Agency and such persons shall

not be on the rolls of EPFO at any point of time. 9. The Insurance and accident risks of the workers shall be the responsibility of the Agency. 10. The EPFO reserves the right to order removal of any worker of the agency from the office premises at

any time if it is felt that he/she is undesirable. 11. Agencies should have registration numbers for Employees’ Provident Fund, Employees’ State

Insurance, and Central Labour Licences and pay the Provident Fund / Employees’ State Insurance benefits to the employees. The wages paid to housekeeping personnel should strictly comply with Minimum Wages Act and Contract Labour (R & A) Act, 1970. All these statutory liabilities shall be the sole responsibility of the agency. Documentary evidence should be enclosed with the quotation.

12. Licence from Labour Department as per section 12 of Contract Labour (R& A) Act, 1970 should be obtained for the contract work within 7 days of award of contract. The Agency should be given weekly off, bonus, etc. as per the Contract Labour (R& A) Act, 1970.

13. The Agency should be given weekly off, bonus, etc. as per the Contract Labour (R& A) Act, 1970. 14. Failure by the contractor to comply with any statutory requirements and / or the terms of the agreement

during the period of contract shall result in termination of the contract and subsequent disqualification from participation in any future tender of the department.

15. The period of contract will be for One year. At the end of the period of contract the same may be extended by EPFO for another one year at its discretion by giving 7 days’ notice.

16. In case the contractor withdraws or the department terminates the contract for violation of terms and

conditions and / or deficiency in services during the period of contract, the additional expenses in hiring a

new contractor on temporary arrangement till the time of appointing a regular contractor through a similar tender process, will be adjusted against performance guarantee to the tune of 5 to 10% of the total contract value provided by the successful bidder.

17. The RPFC, Coimbatore-18 reserves the right to terminate the contract without assigning any reasons by giving 30 days’ notice.

18. The Agency is responsible for payment of monthly salary including leave salary, bonus, gratuity, etc. to the Supporting Staffs as applicable to them by law.

19. The payment will be made as per the Attendance Register duly signed by the Supervisor periodically at least once in a week and accepted by Caretaker of this Organization.

20. The agency shall submit its monthly bills with all the relevant documentary proofs within 3 days of close of the billing month.

21. The payment will be done on monthly basis within 10 days of close of the billing month provided the bills with all the necessary documentary proof are submitted by the agency within 3 days of close of the month.

22222222.... The agency shall The agency shall The agency shall The agency shall submit its monthly bill within 3 days of close the billing month along with the proof of submit its monthly bill within 3 days of close the billing month along with the proof of submit its monthly bill within 3 days of close the billing month along with the proof of submit its monthly bill within 3 days of close the billing month along with the proof of remittance of ESI/PF contributions pertaining to the previous month by way of challans and a statement remittance of ESI/PF contributions pertaining to the previous month by way of challans and a statement remittance of ESI/PF contributions pertaining to the previous month by way of challans and a statement remittance of ESI/PF contributions pertaining to the previous month by way of challans and a statement in the proforma as prescribed by this office under Para 36B of tin the proforma as prescribed by this office under Para 36B of tin the proforma as prescribed by this office under Para 36B of tin the proforma as prescribed by this office under Para 36B of the EPF Scheme, 1952. Without he EPF Scheme, 1952. Without he EPF Scheme, 1952. Without he EPF Scheme, 1952. Without submission of the above details and proof, no payment will be made to the agency.submission of the above details and proof, no payment will be made to the agency.submission of the above details and proof, no payment will be made to the agency.submission of the above details and proof, no payment will be made to the agency.

23. TDS will be deducted as per the prevailing income tax rules on every bill. 24242424.... “The contractor hereby agrees to undertake that he shall abide and “The contractor hereby agrees to undertake that he shall abide and “The contractor hereby agrees to undertake that he shall abide and “The contractor hereby agrees to undertake that he shall abide and conform to the various provisions in conform to the various provisions in conform to the various provisions in conform to the various provisions in

so far as they relate to him as specified in Contract Labour (R & A) Act, 1970”.so far as they relate to him as specified in Contract Labour (R & A) Act, 1970”.so far as they relate to him as specified in Contract Labour (R & A) Act, 1970”.so far as they relate to him as specified in Contract Labour (R & A) Act, 1970”. 25. The decision of the RPFC of EPFO in all matters of the Contract shall be final and binding on both the

parties. 26. 05 days of working (Monday to Friday) with eight hours (08- hours) of duties between 09.00 A.M and

06.00 P.M with one hour lunch break. If any contingency arise, the Saturday is also engaged. Accepted the above terms and Conditions.Accepted the above terms and Conditions.Accepted the above terms and Conditions.Accepted the above terms and Conditions.

SIGNATURE OF THE CONTRACTOR WITH SEALSIGNATURE OF THE CONTRACTOR WITH SEALSIGNATURE OF THE CONTRACTOR WITH SEALSIGNATURE OF THE CONTRACTOR WITH SEAL

ANNEXURE-I QUALIFYING BID FOR SUPPORTING STAFF TO EPFO,REGIONAL OFFICE, QUALIFYING BID FOR SUPPORTING STAFF TO EPFO,REGIONAL OFFICE, QUALIFYING BID FOR SUPPORTING STAFF TO EPFO,REGIONAL OFFICE, QUALIFYING BID FOR SUPPORTING STAFF TO EPFO,REGIONAL OFFICE,

COIMBATORECOIMBATORECOIMBATORECOIMBATORE----18, AND DISTRICT OFFICES FOR THE PERIOD 01.018, AND DISTRICT OFFICES FOR THE PERIOD 01.018, AND DISTRICT OFFICES FOR THE PERIOD 01.018, AND DISTRICT OFFICES FOR THE PERIOD 01.07777.201.201.201.2017777 TO TO TO TO 33330000.0.0.0.06666.201.201.201.2018888....

S. No PARTICULARS






7 EPFO Code No.

8 ESIC No.



10.a) Details of agencies for which presently rendering Supporting staff Services







ANNEXURE-II


SUPPORTING STAFFS TO EPFO. REGIONAL OFFICE, COIMBATORE


1. SUPPORTING STAFFS (UN-SKILLED)



month).


PERSON (wages up to for `.15,000/- per month).

4 Agency Service charges 5 SERVICE TAXES IF ANY

6 Total



DETAILS OF THE BIDDER


2. FULL ADDRESS

3. PHONE NUMBER

4. EMAIL ID



NAME OF THE WORK Supporting staff for Employees’ Provident Fund Organisation, Regional Office, Coimbatore -18/ District offices, Ooty, Pollachi, Coonoor and Tirupur.


1.

2

3

4

5

6

7

8

9

10




nwjHkk"k@Tele:0422-2240045-48




TN/RO-CBE/ADM-II/G/Tender/2017 Dated:22..05.2017

TENDER DOCUMENT

ELECTRICIAN AND PLUMBER TO EPFO, REGIONAL OFFICE,

COIMBATORE & EPF STAFF QUARTERS PEELAMEDU FOR A

PERIOD OF ONE YEAR FROM 01.07.2017 TO 30.06.2018


ELECTRICIAN AND PLUMBER TO EPFO, REGIONAL OFFICE,

COIMBATORE & EPF STAFF QUARTERS PEELAMEDU.

Regional office Coimbatore Electrician - 02 Persons (01 person with ‘C’ Licence) EPFO Staff Quarters, Coimbatore Electrician - 02 Persons Plumber - 01 Person

Instructions to Instructions to Instructions to Instructions to Bidders Bidders Bidders Bidders

1. The Tender document should be submitted in a sealed cover separately for each service as mentioned in the Tender Notice. 2. The cover thus prepared should also indicate clearly the name and address of the Tenderer to enable the Tender to be returned unopened in case it is declared "Late". 3. The cost of the each Tender Document is Rs.500/- ( Non-Refundable) and the same to be paid by the form of Demand Draft drawn in favour of the Regional Provident Fund Commissioner payable at Coimbatore. If the Tender Document is downloaded from the website, then the cost of the Tender Document in the form of Demand Draft for Rs.500/- drawn in favour of Regional Provident Fund Commissioner payable at Coimbatore should be enclosed at the time of submission of Tender. 4. The Tenderer shall bear all costs associated with the preparation and submission of it’s Tender, including the cost of presentation for the purpose of clarification of Tender, if so desired by the Institution and the Institution, will in no case responsible or liable for those costs regardless of conduct or outcome of the Tendering process.

5. No Tender may be withdrawn in the interval between the last date for receipt of Tenders and the expiry of the Tender validity period specified by the Tenderer in the Tender. Withdrawal of a Tender during this interval may result in the Tenderer’s forfeiture of its bid security. 6. A sum of Rs.30,000/- (Rupees Thirty thousand only) in the form of Demand Draft drawn in favour of Regional Provident Fund Commissioner payable at Coimbatore towards bid security (i.e EMD) should be enclosed. 7. The selected agency will remit 05 to 10% cost of total value of contract as a Performance Security in the form of Demand Draft drawn in favour of Regional Provident Fund Commissioner payable at Coimbatore. 8. The selected agency should execute contract agreement in the India Non judicial stamp paper valued for Rs.50/-. 9. The Sealed Tenders should be sent through Registered A/D covers only or to be deposited in the Tender Box kept in this office. 10. The Regional Provident Fund Commissioner reserves the right to reject any offer without assigning any reason. No communication about the rejected Tenders will be sent. 11. The agencies should posses valid PAN Number and also should provide Social Security benefits of EPF / ESI to the persons. The agencies also registered under Ministry of Labour And Employment (i.e. for registration of contract labourers). Further, the rate person per day may be quoted in the price schedule as per the minimum wages as in force.

SUPPLY OF ELECTRICIAN AND PLUMBER TERMS AND CONDITIONS:TERMS AND CONDITIONS:TERMS AND CONDITIONS:TERMS AND CONDITIONS:

1. The agency should be covered under the EPF/ESIC Act and shall extend the benefits of PF and ESIC and also shall comply with the other statutory regulations, Service tax and Labour Laws, Copies of Registration should be enclosed. Monthly PF-ECR print and monthly ESI contribution print from respective websites shall be provided.

2. The Staffs should wear uniform with Identity Card. 3. The Working time of Electricians will be from 7:00 AM to 3:00 PM and from 12:00 PM to 8:00 PM on

shift basis. For Plumber the working hours will be from 8:00 AM to 5:00 PM with 1 hour lunch break. 4. The Agency should engage persons who are physically fit and have good moral characters and must be

above the age of 21 years and below the age of 40 years. 5. The persons engaged for the works will not be allowed to stay in the premises after completion of the

work and the persons should not take bath or misuse the water. 6. Any absenteeism in manpower will be noted down on a daily basis and would be debited proportionally

at the time of payment at the end of every month. 7. The attendance of the Electrician and plumber engaged should be got certified by the caretaker/staff of

G section every day. 8. The EPFO shall have no connection with the persons engaged by the Agency and such persons shall

not be on the rolls of EPFO at any point of time. 9. The Insurance and accident risks of the workers shall be the responsibility of the Agency. 10. The EPFO reserves the right to order removal of any worker of the agency from the office premises at

any time if it is felt that he/she is undesirable. 11. Agencies should have registration numbers for Employees’ Provident Fund, Employees’ State

Insurance, and Central Labour Licences and pay the Provident Fund / Employees’ State Insurance benefits to the employees. The wages paid to the personnel should strictly comply with Minimum Wages Act and Contract Labour (R & A) Act, 1970. All these statutory liabilities shall be the sole responsibility of the agency. Documentary evidence should be enclosed with the quotation.

12. Licence from Labour Department as per section 12 of Contract Labour (R& A) Act, 1970 should be obtained for the contract work within 7 days of award of contract. The Agency should be given weekly off, bonus, etc. as per the Contract Labour (R& A) Act, 1970.

13. The Agency should be given weekly off, bonus, etc. as per the Contract Labour (R& A) Act, 1970. 14. Failure by the contractor to comply with any statutory requirements and / or the terms of the agreement

during the period of contract shall result in termination of the contract and subsequent disqualification from participation in any future tender of the department.

15. The period of contract will be for One year. At the end of the period of contract the same may be extended by EPFO for another one year at its discretion by giving 7 days’ notice.

16. In case the contractor withdraws or the department terminates the contract for violation of terms and conditions and / or deficiency in services during the period of contract, the additional expenses in hiring a new contractor on temporary arrangement till the time of appointing a regular contractor through a similar tender process, will be adjusted against performance guarantee to the tune of 5 to 10% of the total contract value provided by the successful bidder.

17. The RPFC, Coimbatore-18 reserves the right to terminate the contract without assigning any reasons by giving 30 days’ notice.

18. The Agency is responsible for payment of monthly salary including leave salary, bonus, gratuity, etc. to the Supporting Staffs as applicable to them by law.

19. The payment will be made as per the Attendance Register duly signed by the Supervisor periodically at least once in a week and accepted by Caretaker of this Organization.

20. The agency shall submit its monthly bills with all the relevant documentary proofs within 3 days of close of the billing month.

21. The payment will be done on monthly basis within 10 days of close of the billing month provided the bills with all the necessary documentary proof are submitted by the agency within 3 days of close of the month.

22222222.... The agency shall submit its monthly bill within 3 days of close the billing monthThe agency shall submit its monthly bill within 3 days of close the billing monthThe agency shall submit its monthly bill within 3 days of close the billing monthThe agency shall submit its monthly bill within 3 days of close the billing month along with the proof of along with the proof of along with the proof of along with the proof of remittance of ESI/PF contributions pertaining to the previous month by way of challans and a statement remittance of ESI/PF contributions pertaining to the previous month by way of challans and a statement remittance of ESI/PF contributions pertaining to the previous month by way of challans and a statement remittance of ESI/PF contributions pertaining to the previous month by way of challans and a statement in the proforma as prescribed by this office under Para 36B of the EPF Scheme, 1952. Without in the proforma as prescribed by this office under Para 36B of the EPF Scheme, 1952. Without in the proforma as prescribed by this office under Para 36B of the EPF Scheme, 1952. Without in the proforma as prescribed by this office under Para 36B of the EPF Scheme, 1952. Without submission of the above details andsubmission of the above details andsubmission of the above details andsubmission of the above details and proof, no payment will be made to the agency.proof, no payment will be made to the agency.proof, no payment will be made to the agency.proof, no payment will be made to the agency.

23. TDS will be deducted as per the prevailing income tax rules on every bill. 24242424.... “The contractor hereby agrees to undertake that he shall abide and conform to the various provisions in “The contractor hereby agrees to undertake that he shall abide and conform to the various provisions in “The contractor hereby agrees to undertake that he shall abide and conform to the various provisions in “The contractor hereby agrees to undertake that he shall abide and conform to the various provisions in

so far as they relate to him so far as they relate to him so far as they relate to him so far as they relate to him as specified in Contract Labour (R & A) Act, 1970”.as specified in Contract Labour (R & A) Act, 1970”.as specified in Contract Labour (R & A) Act, 1970”.as specified in Contract Labour (R & A) Act, 1970”. 25. The decision of the RPFC of EPFO in all matters of the Contract shall be final and binding on both the

parties. 26. 05 days of working (Monday to Friday) if any contingency arise, the Saturday is also engaged.

Accepted the above terms and Conditions.Accepted the above terms and Conditions.Accepted the above terms and Conditions.Accepted the above terms and Conditions.

SIGNATURE OF THE CONTRACTOR WITH SEALSIGNATURE OF THE CONTRACTOR WITH SEALSIGNATURE OF THE CONTRACTOR WITH SEALSIGNATURE OF THE CONTRACTOR WITH SEAL

ANNEXURE-I QUALIFYING BID FOR ELECTRICAIN AND PLUMBER TO EPFO,REGIONAL OFFICE, QUALIFYING BID FOR ELECTRICAIN AND PLUMBER TO EPFO,REGIONAL OFFICE, QUALIFYING BID FOR ELECTRICAIN AND PLUMBER TO EPFO,REGIONAL OFFICE, QUALIFYING BID FOR ELECTRICAIN AND PLUMBER TO EPFO,REGIONAL OFFICE,

COIMBATORECOIMBATORECOIMBATORECOIMBATORE----18, AND DISTRICT OFFICES FOR THE PERIOD 18, AND DISTRICT OFFICES FOR THE PERIOD 18, AND DISTRICT OFFICES FOR THE PERIOD 18, AND DISTRICT OFFICES FOR THE PERIOD 01.001.001.001.07777.201.201.201.2017 TO 307 TO 307 TO 307 TO 30.0.0.0.06666.201.201.201.2018888....

S. No PARTICULARS






7 EPFO Code No.

8 ESIC No.



10.a) Details of agencies for which presently rendering services of Electricians and plumbers







ANNEXURE-II


SUPPORTING STAFFS TO EPFO. REGIONAL OFFICE, COIMBATORE


1. Electrician (Skilled)

Plumber (Skilled)



month).


PERSON (wages up to for `.15,000/- per month).

4 Agency Service charges 5 SERVICE TAXES IF ANY

6 Total



DETAILS OF THE BIDDER


2. FULL ADDRESS

3. PHONE NUMBER

4. EMAIL ID


DUTIES AND RESPONSIBILITIES OF DUTIES AND RESPONSIBILITIES OF DUTIES AND RESPONSIBILITIES OF DUTIES AND RESPONSIBILITIES OF ELECTRICIAN AND PLUMBERELECTRICIAN AND PLUMBERELECTRICIAN AND PLUMBERELECTRICIAN AND PLUMBER

Regional office, CoimbatoreRegional office, CoimbatoreRegional office, CoimbatoreRegional office, Coimbatore

1. The Electrician should rectify all the day to day electrical complaints in the office premises. The

Electrician should have the skill and knowledge to attend to the requirements of assembling, fitting

and repair of electrical appliances. He should preferably be an ITI certificate holder.

2. In case of emergency, the Electrician should report to the office within half-an hour.

3. The tools and plants required for the electrician should be provided by the Contractor.

4. The shift timing for electrician will be from 07:00 Am to 03:00PM and 12:00 AM to 08:00 PM

EPFO Staff Quarters Peelamedu, CoimbatoreEPFO Staff Quarters Peelamedu, CoimbatoreEPFO Staff Quarters Peelamedu, CoimbatoreEPFO Staff Quarters Peelamedu, Coimbatore 1. The duty timings of the Plumber is 08.00 AM to 05.00 PM (one hour lunch break).

2. The Plumber should rectify all the day to day plumbing complaints in all the Flats in the Staff

Quarters premises. The Plumber should have the knowledge to put thread for both GI and PVC

pipes using die set, as and when required. Further he should attend to the assembling, fitting,

installation, maintenance and repair of pipes, fixtures and fittings (both GI and PVC pipes) for water

supply and for sanitary and drainage system. He should acquaint the knowledge to operate all kinds

of Motor pumps. He should take care of cleaning the motor pump sets and provide grease every

week. He should preferably an ITI certificate holder.

3. In case of emergency, the Plumber should report at the Staff Quarters within half-an hour.

4. The Plumber should coordinate and complete the work as and when their services are required

jointly.

4. The tools and plants required for the plumber should be provided by the Contractor.

5. The shift timing for electrician will be from 07:00 Am to 03:00PM and 12:00 AM to 08:00 PM

6. The Electrician should rectify all the day to day electrical complaints in all the Flats in the Staff

Quarters premises. The Electrician should have the skill and knowledge to attend to the

requirements of assembling, fitting and repair of electrical appliances. He should preferably an ITI

certificate holder.

6. In case of emergency, the Electrician should report at the Staff Quarters within half-an hour.

7. The tools and plants required for the electrician should be provided by the Contractor.

Accepted the above terms and Conditions.
