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MITAC Partnership LtdCAP Admin
MITAC Partnership Ltd • Cobalt Business Exchange • Silverlink • Wallsend • Tyne & Wear • NE28 9NZ • Telephone 0191 280 4184
CAP Sites
pools1419.net
gatesheadprospectus.co.uk
st19.net
newcastleroutes.co.uk
my-steps.co.uk
cap1419.co.uk
MITAC Partnership LtdCAP Admin
MITAC Partnership Ltd • Cobalt Business Exchange • Silverlink • Wallsend • Tyne & Wear • NE28 9NZ • Telephone 0191 280 4184
General Introduction
MITAC has developed six area wide prospectuses - five include a
Common Application Process (CAP) module.
Learners log in to create a Profile which when combined with
saved course choices, provides the content for an online
application.
Learners and their online profiles and applications are managed
by co-ordinators, tutors and Connexions PAs in schools using our
Manager program. This program allows all partners to monitor,
track and where necessary intervene to ensure transition. It also
collects stats.
Providers and other partners are notified on application and can
choose to respond using the Manager program or download
applications data to process in their own MIS.
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MITAC Partnership LtdCAP Admin
MITAC Partnership Ltd • Cobalt Business Exchange • Silverlink • Wallsend • Tyne & Wear • NE28 9NZ • Telephone 0191 280 4184
What is CAP?
An area-wide prospectus aims to
provide independent online course
advice and related information for 14-
19 year olds.
Allowing learners to login enables a
profile to be created. When this profile
is added to courses collected from the
prospectus, an online application can
be generated.
Because the same process can be used
in all schools the title Common
Application Process or CAP or eCAP has
been applied.
Schools are notified when an online
application is made so they can
support learners’ applications.
MITAC Partnership LtdCAP Admin
MITAC Partnership Ltd • Cobalt Business Exchange • Silverlink • Wallsend • Tyne & Wear • NE28 9NZ • Telephone 0191 280 4184
What is CAP Manager?
The CAP Manager program provides
admin functions at multiple levels for
area co-ordinators, Connexions, school
co-ordinators and form tutors.
It is a separate secure program
available from www.cap1419.co.uk. As
well as a login box, this site has
information and resources to support
co-ordinators, admins, PAs and tutors.
Schools logging in to Manager can
import students, establish course
blocking patterns, monitor completion
of a learner’s CAP profile, track
applications and intervene as
appropriate as well as gather statistics.
MITAC Partnership LtdCAP Admin
MITAC Partnership Ltd • Cobalt Business Exchange • Silverlink • Wallsend • Tyne & Wear • NE28 9NZ • Telephone 0191 280 4184
Navigation
Feedback … opens a feedback
form for user queries and
comments.
Go Back … takes you back to
the previous screen.
Logout … the
correct way to
leave the
program and
protect data.
Menu Lists … will list navigation
options appropriate to your position
in program … here year groups and
tutors are listed.
Add … will add tutor, learner etc
as appropriate to position in
program
Tabs … will list functions
appropriate to your position in the
program … eg at this level selecting
the CAP tab will show status and
stats for the whole school.
Click once to action.
Breadcrumb Trail … shows the
route taken to get your current
location … important to help you
retrace footsteps
Do not usebrowser controls
MITAC Partnership LtdCAP Admin
MITAC Partnership Ltd • Cobalt Business Exchange • Silverlink • Wallsend • Tyne & Wear • NE28 9NZ • Telephone 0191 280 4184
Logging In
username
password
Admin Logins You will be given a single
school co-ordinator login. The co-
ordinator can manage all logins below
this level.
Getting Learner Logins Learners’ first
username and password is assigned on
import
Password Resets All passwords have to
be reset on first login.
Password Lock As a security measure,
four incorrect attempts to login will lock
the login. Tutors can find and reset
learner passwords.
MITAC Partnership LtdCAP Admin
MITAC Partnership Ltd • Cobalt Business Exchange • Silverlink • Wallsend • Tyne & Wear • NE28 9NZ • Telephone 0191 280 4184
School/Import Students
Context School level login only. As Manager is
empty on first use, first task is to import learner
details: those learners’ profiles and applications
populate.
Select From login, click the Import tab. Click the
Students sub-tab.
Shows Instructions and functions to import
learner details from a spreadsheet.
Functions Click …
Choose File to locate the spreadsheet
Import Students to upload learners into the
system
Note importance of spreadsheet format and data
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MITAC Partnership LtdCAP Admin
MITAC Partnership Ltd • Cobalt Business Exchange • Silverlink • Wallsend • Tyne & Wear • NE28 9NZ • Telephone 0191 280 4184
School/Import
Please note
1. The pupil data file should be in Excel format … Office 2007 users please
Save As Excel97-03
2. We need •forename •surname •uln •gender •yeargroup •dob
•tutorgroup •tutor
3. These fieldnames should run along the first row in the spreadsheet
table - often called the header row.
4. The fieldnames are all lower case.
5. Date of Birth (dob) must be in a date format dd/mm/yyyy
6. Username and password are optional
7. ULN is desirable
Helpline0191 645 4184
office hours
MITAC Partnership LtdCAP Admin
MITAC Partnership Ltd • Cobalt Business Exchange • Silverlink • Wallsend • Tyne & Wear • NE28 9NZ • Telephone 0191 280 4184
School/Tutor/CAP
Context A school with learners across
two year groups is shown. One tutor is
selected.
Select Click to open Year 11 and then
tutor Mary Squarely. Click CAP tab.
Shows Learners in Y11 Mary Squarely
tutor group. Status data showing
completion of Profile forms and
applications.
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MITAC Partnership LtdCAP Admin
MITAC Partnership Ltd • Cobalt Business Exchange • Silverlink • Wallsend • Tyne & Wear • NE28 9NZ • Telephone 0191 280 4184
School/Tutor/Caseload
Context Information about learners
login details. Available at school and
tutor logins.
Select Click to open Caseload tab.
Shows Usernames and passwords of
learners. Green padlock indicates
active login, red indicates locked (more
than 4 incorrect login attempts have
been made)
Functions Click …
Show/Hide to view password column
Red padlock to reset password
Column headings to sort
Export to save logins to a spreadsheet
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MITAC Partnership LtdCAP Admin
MITAC Partnership Ltd • Cobalt Business Exchange • Silverlink • Wallsend • Tyne & Wear • NE28 9NZ • Telephone 0191 280 4184
School/Tutor/Learner/CAP Overview
Context A list of learners is displayed at
the tutor group level. Clicking a name
provides access to learner profile,
application and other details.
Select Click any learner to select them.
The CAP tab and Overview sub-tab will be
displayed. Applications is described
later.
Shows Learner account and Profile details
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MITAC Partnership LtdCAP Admin
MITAC Partnership Ltd • Cobalt Business Exchange • Silverlink • Wallsend • Tyne & Wear • NE28 9NZ • Telephone 0191 280 4184
School/Tutor/Learner/Properties
Context Use this tab to change
learner details.
Select With any learner selected,
simply click the Properties tab.
Shows Learner login and personal
details plus Form and Connexions
PA.
Functions Click …
Connexions Adviser to change the
PA the learner is connected to
Form to change the learner’s tutor
group to another in the drop-down
list
Reveal Password to show the
learner’s password … retype to
change
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MITAC Partnership LtdCAP Admin
MITAC Partnership Ltd • Cobalt Business Exchange • Silverlink • Wallsend • Tyne & Wear • NE28 9NZ • Telephone 0191 280 4184
School/Tutor/Learner/Files
Context Documents (files) can be
attached to a learner. This tab
controls the upload.
Select With any learner selected,
simply click the Files tab.
Shows Information and upload
instructions.
Functions Click …
Choose File to find the document
you want to attach
Title add a title to describe the file
and click Upload File
Files lists the uploaded file
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MITAC Partnership LtdCAP Admin
MITAC Partnership Ltd • Cobalt Business Exchange • Silverlink • Wallsend • Tyne & Wear • NE28 9NZ • Telephone 0191 280 4184
School/Tutor/Learner/Appl./Application
Context A learner’s applications are
listed in the left column sorted by status /
location.
Select With a learner selected, click any
application from the left column.
Shows One of 4 tabs showing information
about a selected application
Functions Click …
Print will send all details to the printer
Files indicates whether any files are
attached to the application.
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MITAC Partnership LtdCAP Admin
MITAC Partnership Ltd • Cobalt Business Exchange • Silverlink • Wallsend • Tyne & Wear • NE28 9NZ • Telephone 0191 280 4184
School/Tutor/Learner/Application/History
Context Think of an application as
going on a journey from learner to
Connexions to provider to …
History records that journey.
Select With a learner selected,
click any application from the left
column and select the History tab.
Shows Key transactions like
decisions from provider are
recorded. Date, status code and
any message attached are all
listed.
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MITAC Partnership LtdCAP Admin
MITAC Partnership Ltd • Cobalt Business Exchange • Silverlink • Wallsend • Tyne & Wear • NE28 9NZ • Telephone 0191 280 4184
School/Tutor/Learner/Application /Files
Context Any document (file) uploaded
can be attached to any of a learners
applications. This tab lets you select
which.
Select With a learner selected, click any
application from the left column. The click
to activate the Files tab.
Shows Information, instructions and
functions to support connecting uploaded
files. Functions Click …
Select File (drop-down) to list uploaded
files
Files indicates whether any files are
attached to the application.
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MITAC Partnership LtdCAP Admin
MITAC Partnership Ltd • Cobalt Business Exchange • Silverlink • Wallsend • Tyne & Wear • NE28 9NZ • Telephone 0191 280 4184
School/Tutor/Learner/Application /Notes
Select With a learner selected,
click any application from the left
column. Then click to activate the
Notes tab.
Shows Entry box to add Notes and
Notes (Supporting Notes) history
below.
Functions Click …
Send as Email tick the box to also
send the note to the provider by
Add Note type in the box and press
Add Note button to write a new
note.
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Context Supporting
Notes to the provider
can be added to an
application by PA /
Tutor.
MITAC Partnership LtdCAP Admin
MITAC Partnership Ltd • Cobalt Business Exchange • Silverlink • Wallsend • Tyne & Wear • NE28 9NZ • Telephone 0191 280 4184
Where can I get support?
Many of the calls we take could be resolved using the
Admin program’s features. Please also take a little time to
look at resources and updates. This PowerPoint is
available online and it will be supported by help-sheets
and work-through videos.
If you need help, please call our helpline (0191 645 4184)
or email us with your query.
We are also keen to receive feedback either directly or via
your local CAP co-ordinator.
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