missouri electrical cooperatives multi-jurisdictional hazard mitigation plan
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Missouri Electrical Cooperatives Multi-Jurisdictional Hazard Mitigation Plan. Kick-Off Meeting #4 Northwest Electric Power Cooperative Cameron, Missouri January 26, 2011. Welcome & Introductions. Who are we? - PowerPoint PPT PresentationTRANSCRIPT
Missouri Electrical CooperativesMulti-Jurisdictional Hazard Mitigation PlanMissouri Electrical CooperativesMulti-Jurisdictional Hazard Mitigation Plan
Kick-Off Meeting #4Northwest Electric Power
Cooperative
Cameron, Missouri January 26, 2011
Welcome & IntroductionsWelcome & Introductions
• Who are we?– Rob Land, Risk Management and
Training DirectorAssociation of Missouri Electric Cooperatives
– Doug Hermes, Statewide Coordinator, Missouri Association of Councils of Government
– Tye Parsons, Executive Director, Northwest Missouri Regional Council of Governments
• Who are you?
Welcome & IntroductionsWelcome & Introductions
Electric Cooperatives
• Atchison-Holt Electric Cooperative
• Farmers’ Electric Cooperative, Inc.
• Grundy Electric Cooperative, Inc.
• North Central Missouri Electric Cooperative, Inc.
• Northwest Electric Power Cooperative (G&T)
• Platte-Clay Electric Cooperative, Inc.
• United Electric Cooperative, Inc.
• West Central Electric Cooperative, Inc.
Regional Planning Commissions
• Northwest Missouri Regional Council of Governments
• Green Hills Regional Planning Commission
• Mo-Kan Regional Council
• Pioneer Trails Regional Planning Commission
Why Are We Here?Why Are We Here?
• Congress passed the Disaster Mitigation Act in 2000 that requires state and local governments and other public bodies to plan and prepare for future natural disasters.
• Having a federally-approved Hazard Mitigation Plan (HMP) is a key eligibility component for federal disaster mitigation dollars
Why Are We Here?Why Are We Here?
• Missouri’s Electric Cooperatives will be eligible to apply for federal disaster mitigation funds IF: • They are potentially eligible in the Code of
Federal Regulations;• They participate in the creation of a local
HMP;• They formally adopt the local FEMA-
approved HMP;• A Benefit Cost Analysis on the proposed
project shows that for every dollar spent, greater than one dollar in future damages will be saved (BCA 1.0+)
Why Are We Here?Why Are We Here?
• Mitigation funds can be used for:– Infrastructure hardening (retrofit)– Retrofit existing buildings and structures– Structure elevation– Soil stabilization– Etc.
– Maintenance and “capital improvement” projects are NOT eligible
Why Are We Here?Why Are We Here?
Mitigation DollarsMitigation Dollars
404 Mitigation• Hazard Mitigation
Grant Program (HMGP)• Pre-Disaster Mitigation• Flood Mitigation
Assistance• Repetitive Flood Claims• Severe Repetitive Loss
• Used on undamaged infrastructure / facilities
406 Mitigation• Part of the Public
Assistance Program• Post-Disaster Only• Used to Return to
Previous Condition
• Can ONLY be used to improve infrastructure / facilities damaged as a result of the event
Mitigation DollarsMitigation Dollars
404 Mitigation• Hazard Mitigation Grant Program (HMGP)
– Tied to a specific disaster declaration– 20% of the total disaster losses are available as HMGP– Applications are due within 12 months of the declaration– In 2008 nearly every county was declared a federal disaster– HMGP is used on undamaged infrastructure/facilities within a disaster-declared
county
Visit http://sema.dps.mo.gov/Mitigation.htm and select FY2011 Unified Hazard Mitigation Assistance Grant
Guidance for more information about the 404 programs.
Why Are We Here?Why Are We Here?
• Several months ago, AMEC approached Missouri SEMA about developing a statewide HMP that would cover the 47 cooperatives in the state.
• SEMA recommended using Missouri’s Regional Planning Commissions to complete the plan, who have been completing county-level hazard mitigation plans since the early 2000s.
Structure and ProcessStructure and Process
Missouri’s19 RPCs
•Every Non-Metro RPC will be completing at least two individual cooperative “chapters” of the Statewide plan.
Structure and ProcessStructure and Process
• Northwest Missouri Regional Council of Governments is the lead RPC for this project.
• Bootheel RPEDC is responsible for GIS QA/QC
Missouri’s19 RPCs
Structure and ProcessStructure and Process
• Each Cooperative has been assigned an RPC to complete your “chapter”
Structure and ProcessStructure and Process• Northwest Missouri Regional Council of
Governments• Atchison-Holt Electric Cooperative
• Green Hills Regional Planning Commission• Farmers’ Electric Cooperative, Inc.• Grundy Electric Cooperative, Inc.• North Central Missouri Electric Cooperative, Inc.
• Mo-Kan Regional Council• Northwest Electric Power Cooperative (G&T)• Platte-Clay Electric Cooperative, Inc.• United Electric Cooperative, Inc.
• Pioneer Trails Regional Planning Commission• West Central Electric Cooperative, Inc.
Structure and ProcessStructure and Process
• The Statewide HMP will be broken into two general parts:– Part One: Plan elements common to
every electric cooperative
– Part Two: Individual “chapters” for each cooperative that list specific hazard considerations and vulnerabilities, infrastructure inventory, and mitigation strategies.
Structure and ProcessStructure and Process
• Specific Hazard Vulnerabilities– i.e. Flood Areas, Heavily Forested, Earthquake
Zones, Dam Failure, Land Slide
• Infrastructure Inventory– Transmission/Distribution Lines, Buildings,
Other Related Facilities
• Mitigation Strategies– i.e. Underground utilities, storm safe rooms,
tree trimming, hardening lines/poles
Project TimelineProject Timeline
• February – May 2011– Data collection and asset inventory
• June – November 2011– HMP meetings with Cooperative staff– RPCs create individual
Cooperative “chapters”
Project TimelineProject Timeline
• Final Cooperative “chapters” are due December 1st, 2011.
• First draft of entire statewide HMP plan is due to SEMA March 15th, 2012.
• Final draft is due to SEMA May 15th, 2012.
• Local HMPs must be updated and re-approved by FEMA every five years.
What Happens First?What Happens First?
• The first few months of the project revolve around data collection and mapping.
• The RPCs will be contacting you to discuss data needs (specifically your physical assets).
What Happens First?What Happens First?
• Data Collection– Lines, buildings, critical infrastructure,
generation/transmission/distribution related facilities
– Prefer standard GIS format (ESRI)
– RPCs will overlay base asset information with hazard maps to produce loss estimates.
What Happens Next?What Happens Next?
• After the data collection is complete and SEMA has approved our plan template, the RPCs will begin the planning process
• RPC staff will be meeting with Cooperative staff to determine:– Specific vulnerabilities– Past mitigation efforts– Prioritized mitigation actions
What Happens Next?What Happens Next?
• The public must be given a chance to provide input to your plan.
• Some public input methods:– Informing your customers about the HMP
planning process via your website, newspaper article, or notification on a bill
– Providing a way for the public to offer comments regarding the HMP
Tracking In-Kind ContributionsTracking In-Kind Contributions
• The federal funds paying for the statewide HMP require local matching funds.
• In-Kind matching funds are documented by the work put in by Cooperative staff towards this project.
• Cash match is an option
Tracking In-Kind ContributionsTracking In-Kind Contributions
• In-Kind contributions are documented by using a special timesheet for the project
• Whenever you work on the HMP project, be sure to record your time on the timesheet and have a supervisor sign it.
• This includes:– Phone calls with RPC staff– Travel time to/from HMP meetings– Time spent gathering data for the plan
Tracking In-Kind ContributionsTracking In-Kind Contributions
Break OutBreak Out• Northwest Missouri Regional Council of
Governments• Atchison-Holt Electric Cooperative
• Green Hills Regional Planning Commission• Farmers’ Electric Cooperative, Inc.• Grundy Electric Cooperative, Inc.• North Central Missouri Electric Cooperative, Inc.
• Mo-Kan Regional Council• Northwest Electric Power Cooperative (G&T)• Platte-Clay Electric Cooperative, Inc.• United Electric Cooperative, Inc.
• Pioneer Trails Regional Planning Commission• West Central Electric Cooperative, Inc.
Questions?Questions?
• Thank you to Northwest Electric Power Cooperative for hosting our kick-off meeting today.
• If you have questions after today, be sure to contact your partnering RPC!