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Mission Of Central Receiving & StoresReceive, check, and redeliver supplies and materials ordered by all University Departments, Schools, and Agencies. Administer the Staples desktop ordering systemAdminister the UPS Campus Ship Program. Maintain a supply of routine use janitorial, safety and paper products.

Custom fabrication of Marking Devices, Name Tags, and StampsSetup desktop shipping and package pickup Assist in the purchase of Non-Capitol furniture requests.

Services provided

Services ProvidedAssist in finding local sources of supplyEmergency orders for just in time deliveryProcess Return Goods NoticesProvides Town Run service

Services not providedAccept supplies and equipment for contractors doing work on campusUncrate supplies or equipment delivered to departmentsDisconnect gas tanks from ongoing experiments

Stores Requisition InstructionsAlways provide the following information:Fund / Account NumberDate RequestedFor (Person receiving items)DepartmentDeliver to RoomBuildingRequested Delivery DateTelephone NumberQuantity RequestedDescriptionStock Number6Manual Receiving & Stores Invoice

Top portion of the Receiving & Stores Requisition Invoice is completed by requesting department, please do not write in For Store Use Only. All orders must be submitted on a Receiving & Stores Requisition/Invoice. Departmentsare responsible for using correct account number with fund codes. This information is critical to ensure items are billed and delivered to correct department. 2. Authorized by should be signed by person responsible for department budget or designated representative. 3. Quantity requested should match the unit of issued listed on our Website. 4. Description should be brief and exact. 5. Be specific as possible as to items requested and quantities desired. 6. Departments should retain the gold copy of invoice for there records. All orders will be delivered as quickly as possible on a routine schedule. 7. Prices or subject change without notice.7Electronic Receiving & Stores Invoice

http://receiving.uncc.edu/Requisition%20Form%20File.pdfGas OrdersWhen ordering either new gas bottles or refills for existing bottles, please indicate on the Stores Requisition whether the purchase is a lease purchase (bottles to be kept one year or longer) or a rental purchase (monthly billing for use of bottles).

Gas OrdersTo insure prompt delivery please indicate the lease/rental number (found preprinted on the bottle tag) on all refill orders when ordering either new gas bottles or refills for existing bottlesRental charges will be billed monthly at the rate of $5.50.

Gas OrdersThe yearly lease rate of $52.00 provides a significant savings to the user department. A $7.00 drayage charge will be added for each tank as it is filled or refilled. A $7.00 drayage fee will be added per liquid tank, plus a 1 time $3.50 hazardous material change will be adder per ticket.Gas OrdersDepartments are requested to have empty bottles available for exchange when gas refills are delivered. Failure to provide disconnected empty cylinders will result in additional rental charges being billed to the using department.

Gas OrdersStores personnel have been instructed to not disconnect any tanks to avoid damage to any ongoing experiments.Bottle leases cancelled after the beginning of the fiscal year (July 1) will be refunded on a prorated basis. Leases cancelled after ( 1 January) will not be credited.

Software OrdersThe University has a Microsoft Campus Agreement that covers the use of Microsoft Office Pro, MS Office for the Mac and Visual Studio Academic. If you are a Shared Network Services Client you can install the Microsoft Office Suite.

Software OrdersYou must be a current Faculty/Staff employee and provide a valid UNCC ID.If you are not a Shared Network Services Client you may get the CD for Microsoft Office Suite from the 2nd floor of the library at the help desk.

Software OrdersOnly Adobe, Macromedia, and Microsoft products should be ordered through Central Receiving & Stores. All other software should be ordered through Material Management.

Software OrdersCentral Receiving & Stores will send ITS Help Desk a copy of the Stores Requisition/Invoice. ITS will install the software. Each computer must have a license to run any software program.

lSoftware Orders

The University has obtained a liberal site license for all of the latest Microsoft, Adobe and Macromedia software. You have 2 options on how to obtain the programs. You may have ITS install the programs to your PC You may order the CDs and install the programs yourselfSoftware OrdersOnly the following account numbers can be used to purchase software products:942010; 942020; 942030; 942040; 942050; 942060; 942070The Stores Requisition is your license

Marking Devices, Stamps, Signs, Seals, Name Tags, etc.CAROLINA MARKING DEVICES INCAccurate and legible sample For a signature stamp three samples of the signature on same sheet For a pre-inked stamp please specify colorThe size, dimensions and font size to be used

Marking Devices, Stamps, Signs, Seals, Name Tags, etc.Choose the type of name tag, plastic- white with green print, green with white print or the Chancellors version which is bronze with blackened print and logo.Specify type name tag, square or oval.Production time is normally 4-5 business days

Staples Account SetupThe Principle Investigator for the account will have to initiate authorization for any users they want to have access to their accounts. The following information will be required by the Staples Administrator. a) Name of new userb) Email address of new userc) Phone numberd) Account numbers authorized to usee) Department and building name.f) Employee ID number

Staples Ordering ProceduresThe following link will take you through the steps to order from Stapleshttp://www.stapleslink.com/html/tour/flash.htmUPS Campus Ship Account Setup1. The Principle Investigator for the account will have to initiate authorization for any user to access UPS Campus Ship. The following information will be required by the UPS administrator to set-up a new account.a) Name of new userb) Email addressc) Phone numberd) Department name and building locatione) Account numbers authorized to use.f)Employee ID number

UPS Campus Ship ProceduresHow do I ship a package?Select the Shipping tab, and the Begin Your Shipment form displays. Make sure all required fields (shown in bold) contain valid and accurate data before selecting Preview Shipment or Ship Now. You may select a Ship To address from any of your address books, or enter a new address.https://www.campusship.ups.com/login/unccUPS Campus Ship ProceduresSelect a Service and Packaging and any desired accessorials valid for the service and packaging combination. If you are unsure which service is best for your shipment, select the Compare Service Options link next to the Service drop-down menu for more information about your choices.

UPS Campus Ship ProceduresTo review the information you have entered, select Preview Shipment. This allows you to review all information entered. To change specific information, select Edit next to the information you want to change. After selecting Ship Now, the Complete a Shipment page will display, allowing you to review your shipment informaiton before printing your shipping label or receipt.

UPS Campus Ship ProceduresIf you are a traveling user, you may change the Ship From or Shipper address. The Shipper address is the return address on the label, and the Ship From address determines the rate and zone for your shipment.Note: Your payment method may be set by your Administrator. To change your payment method, select Add Shipping Options.

Central Receiving and Stores Websitehttp://receiving.uncc.edu/

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