CPH-SC 2013-2014

Summary of Minutes of Special Council Meeting Held last April 13, 2013

I. Attendance

Present: Kyle Patrick Eugenio

Moira Larin

Charmaine Joy Cabaña

Yves Miel Zuñiga

Kyle Lendl Wong

Chris Erwin Mercado

Patricia Marie Lusica

Abigail Ann Guiñez

Danee Coline Mangila

Absent: Generose Christy Mateo

Patricia Sy

Kesha Gem Morada

II. Mr. Kyle Patrick Y. Eugenio called for the special council meeting of CPH-SC 2013-

2014 to order at 12:50 PM of April 13, 2013 in CO2, Pedro Gil St., Ermita, Manila.

III. Agenda Item 001: Evaluation of Good Neighbor Initiative

Mr. Eugenio asked for the officers to evaluate the implementation of Good Neighbor

Initiative. Ms. Cabaña said that there was less manpower involved. Ms. Larin added

that it showed that there is something students and administration can do but not

carried out to the fullest. Mr. Eugenio also commented on the insufficient materials

for clean-up. On the other hand, Ms. Lusica pointed out that cleaning doesn’t matter

in a sense that it’s not the long-term solution to the problem. She also suggested

that it should be more of internals since we cannot control the situation outside the

school. For example, one concern raised was the assignment of task on cleaning the

lounge. Should there be a certain schedule for each batch to clean? This is just one

of the questions posed with regard to the said internal organization. Ms. Larin said

that it should be of administrative concern. Ms. Cabaña also suggested that the

concern should be directed to the heads given that it must be handled by someone

of authority like for CPH, Dean Gloriani who will communicate to her fellow heads of

the other colleges to speed up actions. Mr. Eugenio added that it is the students

who will initiate to push the administration in responding to such concerns. Also, he

asked Ms. Cabaña to make it part of the agenda of USC. He signified that he will

direct these discussions to Dean Gloriani as soon as possible.

IV. Agenda Item 002: Year Planning

Mr. Eugenio stated that May 4, 2013 shall be the day of Year Planning as agreed

upon by the majority of the council members. The main concern in this activity is

construction of timetable for the projects of the council alone. The proposed

activities coming from the different organizations and input from the administration

shall be considered later on. This activity shall concern the assignment of events,

both staple and individual projects of the officers. Ms. Larin said that some of the

events must emphasize student representation. Mr. Eugenio also said that the

creation of House Rules especially on attendance and protocol shall be tackled. Ms.

Lusica raised the issues on fund allocation. She asserted that this time, everything

should be in the right thing. Aside from concern on finances and activities, Mr.

Eugenio said that templates for sponsorship letter and letterhead and other files will

be uploaded through the CPH-SC page to help officers plan ahead before the

proposed date of Year Planning.

A. Objectives per Sector of College

Mr. Eugenio cited that clearer and more defined objectives per sector of

college should be pushed through. An example he mentioned was a

wider student representation (administration staff to have a more

personal relationship with students and improvement of adviser-advisee

system). In other words, this move will serve as a holistic approach of the

council in catering the needs of the students, both undergraduate and

graduate, and the college.

B. Protocols on Posting Announcements and Related Concerns

The council approved the centralized announcements and the revival of

the previous website and changing its layout instead of putting up a new

website for CPH-SC. Mr. Mercado explained that an acquisition of a

website will cost a big amount of money. Mr. Zuñiga suggested that the

link of the established CPH-SC website be endorsed in the official CPH

website. Other matters such as protocols on class suspension were also

tackled. Mr. Eugenio said that he will bring the said concerns to Dean.

One channel for information dissemination is UPM Online which posts

announcements especially class suspensions. The council agreed on

establishing a channel with Dean to improve information dissemination

to the students.

V. Agenda Item 003: Pertinent Tasks this Summer

A. Branding

The council shall work on creating a “trademark.” Renaissance was the

suggested word to best describe the council for this year. Ms. Larin also

proposed the “Golden Year” to portray this coming school year for the

council.

B. Proposal Forms

The general format for the proposal form was already uploaded by Ms.

Lusica beforehand. All officers were tasked to accomplish the said form

on or before April 27, 2013. Late submissions will be given sanction

accordingly. Every day incurred after April 27 shall cost an officer a fine

amounting to Php100 as agreed upon by the majority of the council.

On the course of this matter, Ms. Guiñez admitted that she had a hard

time to start with the proposal form since not all the schemes stated in

the said form is applicable in her part as batch representative. Ms. Larin

advised that there should be an academic calendar to be used as a guide

in doing so.

C. Important Meetings after Year Planning

Mr. Eugenio enumerated the three important meetings to be conducted

after the Year Planning is accomplished:

1. Meeting with CPH organization heads

There are seven CPH organizations namely: Hygiene Society

(HySoc), ALAB, SIBOL-PH, Alliance of Public Health Athletes

(ALPHA), Public Health Artists Circle (PHAC), Public Herald (PH)

and Social Transformation Advocacy towards Public Health

(STAPH).

In connection to this, the officers talked about revamping of

Association of Public Health Organizations or APHO. Mr. Eugenio

said that the seven organizations should be integrated to the

council. Ms. Larin added that they must be coordinated. Ms.

Lusica also stated that it must be a collection of organizations. On

the other hand, Ms. Cabaña suggested that the name of VolCorp

be changed to a better name like ObleCorp-SC. She explained that

in this way, those who are enlisted into the said organizations will

feel that they are more involved. Ms. Larin added that it will

empower their roles as student-leaders.

2. Meeting with Mrs. Altura and Dean

In relation to this, a student forum shall be pushed through also in

order to get to know the incoming new dean and to serve as an

outlet to PH students in knowing the new dean’s plan for the

college, students and faculty and staff.

3. Advisers Meeting

This will help improve the advise-advisee system of CPH and will

attempt to provide a deeper involvement of advisers to PH

students.

D. Freshmen Enrolment

According to Freshman Block Coordination Program officers, the

tentative date for the Freshmen Orientation is on May 2-3, 2013 but it is

yet to be confirmed. In connection to this, Mr. Eugenio asked if the

council can partake in helping the incoming freshmen on those days. Ms.

Cabaña also recommended that the FBC should leave the task of electing

blockheads to the council. The incoming PH freshmen should be given

enough time to get to know each other and determine who deserves to

be a blockhead. Ms. Larin said that she will direct the said concerns to the

FBC.

On May 2-3, 2013, Mr. Zuñiga and Ms. Mateo are tasked on those days to

facilitate the booth for registration/membership and selling of PH

merchandise to the incoming freshmen.

VI. Agenda Item 004: Dates to Remember for this Summer

Here are the following dates to take note for this entire summer:

April 15 – Launching of Infographic for Summer Registration

April 19 – Greetings to the CPH Graduates of 2013

April 27 – Submission of Proposal Forms

May 1 – Proposed Team Building Day of Council

May 2-3 – Tentative dates of Freshmen Enrolment and Selling of PH Merchandise

(c/o Mr. Zuñiga and Ms. Mateo)

May 4 – Year Planning

VII. Agenda Item 005: Updates on the Student Lounge Plans

Ms. Larin had a meeting with Mr. Justin Ong, former CPH-SC Chairperson regarding

the Student Lounge plan and costing last Wednesday, April 10, 2013. She said that

the total cost is about Php470, 000. This refers to the total enclosure and electricity

(with submeter) of the lounge. There is already an architectural plan for the lounge.

An electrical plan is still needed before bidding and construction proceeds. Ms. Larin

shared that the next step is to get an engineer for electrical plan. She also said that

she may contact Ms. Betsy’s father to do the plan. This plan shall be the goal for this

summer regarding the development of Student Lounge plans so that by June or July,

bidding can be carried out. Mr. Eugenio advised that the council may tap PH alumni

for contacts and sponsorship.

VIII. Before the meeting ended, Mr. Eugenio confirmed the final list of officers who will

join in the 2nd GASC on May 18-19, 2013 in Miag-ao, Iloilo namely: Ms. Cabaña, Ms.

Larin, Ms. Lusica, Mr. Wong and Mr. Eugenio himself.

IX. The schedule for next meeting has not been finalized yet. The meeting was

adjourned by 2:30 PM.

Prepared by:

YVES MIEL H. ZUÑIGA

CPH-SC Secretary

Noted:

KYLE PATRICK Y. EUGENIO

CPH-SC Chairperson