CPH-SC 2013-2014

Summary of Minutes of the Special Meeting Held last April 8, 2013 with Mrs. Lopido

I. Attendance

Present: Kyle Patrick Eugenio

Moira Larin

Charmaine Joy Cabaña

Yves Miel Zuñiga

Kyle Lendl Wong

Chris Erwin Mercado

Absent: Patricia Marie Lusica

Generose Christy Mateo

Abigail Ann Guiñez

Patricia Sy

Danee Coline Mangila

Kesha Gem Morada

II. Mrs. Reynalda C. Lopido, CPH Administrative Officer, called for the special meeting

of CPH-SC 2013-2014 to order at 1:30 PM of April 5, 2013 in the Dean’s Office of

Lara Hall.

III. Agenda Item 001: Good Neighbor’s Initiative

A. Nature of the Project

Mrs. Lopido reiterated that this project is somehow similar to the clean-

up drive in UP Manila, a movement which was used to be done

consistently by the UPM community before.

B. Preliminary Effort

Mrs. Lopido affirmed that this project has been repeatedly set in motion

but it’s the vendors who keep on coming back which makes the project

stagnant. In fact, the administration had called the attention of DILG

under former Sec. Jessie Robredo but no proper response was made. The

administration had been receiving death threats but they remained firm.

C. Problems which Hinder the Progress of Project

One of the primary dilemmas impeding the project development is the

presence of vendors. This problem triggers crowding which further

consequences into security threats such as snatching and sexual

harassment. The most affected ones here are the students. Vendors also

hang their products on the fences of UPM which makes the perimeter

look untidy. Another problem discussed was the problematic cementing

of the pedestrians.

D. Plan of Actions

1. Projected Activities on Clean-up Day

In connection to the aforementioned issues, the council together

with Mrs. Lopido and Mr. David (an alumnus of CPH), established a plan

of actions which will help realize the project better. Ms. Cabaña offered

contact with USC and Mrs. Lopido acknowledged it positively. She (Mrs.

Lopido) added that they have forwarded already letters to the Chancellor

and Administrative Officers to make this project a university-wide effort.

Ms. Cabaña asked the extent of involvement of students. Mrs. Lopido

explained the series of activities on April 13. The first step involves the

removal of vendors in the perimeter of UPM. Once vendors are out,

clean-up shall follow. Collection of trashes and litter shall be done. At the

same time, scrubbing of walls (assigned to the janitors) and cleaning of

fences shall be made. Once cleaning is done, restoration will proceed

through painting. These shall be under the supervision of the Engineer’s

Office of Manila City Hall.

2. Strategic Planning

Mrs. Lopido already laid down the projected activities on April 13.

She said that the plan shall be pushed through with or without the

mayor’s advice. Ms. Cabaña asked if the administration intends to involve

the media during the clean-up day. Mrs. Lopido said that they plan to do

so. Mrs. Lopido tasked the council to take charge of the consensus of the

number of participants for the said activity and the finalized set of

slogans to be posted in form of tarpaulins. These slogans should be

catchy yet non-offensive in part of the vendors like “Linisin at Ikarangal

ang Maynila.” These are some effort to show that UP Manila is really

serious with this matter.

Ms. Cabaña asked if students have to bring materials for clean-up.

Mrs. Lopido replied that they do not need to since each unit will provide

the materials (yet this is still for confirmation to each administrative

officer) but if students plan to bring, they are free to do so.

The main concern of this project, according to Mrs. Lopido, is to

reduce instances of criminality happening along Pedro Gil-Taft-Padre

Faura. One solution seen to help attain the said objective is to include in

the provision in the coming new bidding process that security guards

should also be responsible of the perimeter of UPM.

3. External Assistance

Aside from the university-wide effort, GNI will also involve the aid

of some government agencies such as Metropolitan Manila Development

Authority, Bureau of Fire Protection and Engineer’s Office in ensuring the

security in UPM perimeter during and after clean-up.

Assistance from other departments, colleges or companies in

form of money in kind or materials such as cement and paint was also

confirmed by Mrs. Lopido.

IV. Agenda Item 002: PH Lounge

Aside from the GNI, the council was able to discuss the plans regarding the student

lounge as well. Mrs. Lopido encourages the council to use the Php150, 000 (c/o UP

Administration) allotted for the construction as soon as possible. She advised that

it’s better to use in procurement of materials first and putting up of grills. Other

matters such as putting up glass and air conditioners and lastly, cabinets will follow.

Ms. Larin asked for the approved design and floor plan of the PH lounge. Mrs. Lopido

handed over the floor plan to the council.

A. Clarifications on the Plan for the PH Lounge

Mr. Eugenio asked Mrs. Lopido to clarify the dean’s plan on enclosure

using grills of the PH Lounge. Mrs. Lopido indicated that putting up the

grills is the initial step in enclosure of the lounge. The grills shall be

positioned first then will be replaced by the glass window later. Ms. Larin

questioned the warranty of no mosquitoes once the lounge is enclosed.

Mrs. Lopido said that this will be possible if the ceiling, glass and aircon (if

possible) will be prioritized. She further stated that a submeter should be

installed since the students are the ones who will pay for the electric bill

of the lounge.

B. Bidding Process

Mr. Mercado asked if the bidding process should be followed. Mrs.

Lopido answered that it is needed since the money to be used is a

government fund. She advised the council that it’s only two-way

processes – either the council will take charge on the procurement of

materials and leave the labor to the contractor or entrust both the

materials and labor to the contractor. Mr. Eugenio inquired about the

duration of bidding process. Mrs. Lopido said that it depends on the

council. To help the council with this project, Mrs. Lopido will give the

contact information of the contractor of the auditorium.

C. Directives

Mrs. Lopido recommended the following actions to be done:

1. Coordinate with the outgoing council if the comments indicated in

the plan were made.

2. Go through a bidding process from which the council can decide

on matters such as the contractor and the nature of agreement.

3. Consult the CPDMO about the construction and present to them

the bidding results.

V. Agenda Item 003: Room for Student Council

Mr. Eugenio asked if the council can request for a room and Mrs. Lopdio

immediately responded optimistically. She recommended the following:

1. Submit a letter of request to the administrative office and support

it with accomplishment report and plans of the council.

2. Specify the dimensions of the room needed.

VI. Agenda Item 004: Dates to Remember

For this week, below are the following dates to remember:

April 10 – Submission of Final Consensus of Participants (c/o Mr. Eugenio) and

Slogans (c/o Mr. Zuñiga) for GNI

April 12 – Orientation on Good Neighbors' Initiative by Dean Gloriani

April 13 – Clean-up day

VII. Agenda Item 005: Funding of Council Projects

Ms. Larin asked if the council is allowed to solicit from the alumni. Mrs. Lopido

answered that the the council may but as a student council. Ms. Cabaña added that

it should be the student council alone and should not drag the name of the

university. Mrs. Lopido affirmed and explained that if CPH-UPM will be used, the

tendency is that the amount of money donated will be under the name of the

university which will make the claim of fund complicated. In short, she said that it’s

easy to deposit the money yet hard to withdraw from the administration.

Mrs. Cabaña suggested the use of yellow pages for solicitation. She explained

that the council can call a certain company and inquire if it accepts requests for

sponsorship and once it affirms, the council can send a letter to that company.

VIII. The next meeting will be held tentatively on any day of April 16-18, 2013. Mr.

Eugenio adjourned the meeting at 3:21 PM.

Prepared by:

YVES MIEL H. ZUÑIGA

CPH-SC Secretary

Noted:

KYLE PATRICK Y. EUGENIO

CPH-SC Chairperson