minutes - santa clara county, california · 2014. 9. 17. · preeti mishra will be stepping up to...

Child Abuse Council of Santa Clara CountyExecutive Committee MeetingSocial Services Agency (SSA)

33 West Julian, San Jose, CA 95110Almaden Room

Thursday, July 26, 2012 @ 8:00 am

MINUTES

1. Call to Order/ Roll Call: The meeting was called to order by Chair Steward at 8:05 am. Members Present: Penny Blake, Alicia Cain, Peggy Cathcart, Steven Dick, Alicia Newton, Andrew Pane, Margaret Petros (arrived at 8:09am), Nicole Steward, Ann WhyteMembers Absent: Preeti Mishra, Gale SimmonsStaffs: Alfredo Nevius (SSA), Kathleen Dong (Coordinator)

2. Public Comments - None

3. Discuss / Approve Minutes from 6/28/12 MeetingM/S/A: Cain/Pane/All

4. Discuss / Approve Executive Committee BusinessA. Ongoing discussion on invoicing process with SSA: None

B. Update on Laptop purchase-final stepsAlfredo Nevius reported that he is processing the purchase of laptop. Software and hardwares are purchased with 2012 budget. He will receive the invoice for the purchased items soon and send them to the Coordinator for invoicing procedure.

C. Social Networking options for CACMember Blake initiated the discussion of cons and pros of creating a social networking account, such as Facebook page. Purpose would be public awareness. Committee members are invited to send inputs to the Chair of Public Awareness Committee. Facebook may be more effective that listserv. Member Blake suggested having one or two members to be in charge of the account. Member Blake indicated the committee needs to have the idea run by the County Counsel. Member Petros indicated that the account may serve well for symposium and the account may be useful for education of general public. Member Pane will review the idea and discuss at Public Awareness Committee meeting.

5. Receive and Accept Verbal Report - Vice Chair of Administration: No report

6. Receive and Accept Verbal Report – Vice Chair of ProgramsA. Discuss timing and volume of guest speakers at meetings

Frank Motta will present in September and Roxanne Steven will present in October. Member Cathcart suggested inviting Don Long for the issue of underrepresentation. Chair Steward suggested inviting Wendy Kinnear in November or January. Frank Motta and Wendy Kinnear may need longer time for presentation and place their presentation towards the end of the meeting for the quorum. This will be communicated to the Clerk of the Board.

7. Receive and Accept Verbal Report – Treasurer: No report.1

8. Consider actions related to fiscal and administrative information from the Social Services Agency. Frank Motta will give update for the budget at September CAC meeting. Alfredo Nevius reported that the revenue from the CAPIT has been coming in but revenue from the birth certificate did not come in. It would be a good idea to inform the grantees that there may be a decrease in their funding due to the potential budget cut. Final budget information may be provided at the next meeting.

Alfredo Nevius informed that the County Counsel is out on vacation until the end of August and has assigned another counsel for urgent issues. Committee members discussed about the need for the training of the Brown Act for CAC members and agreed the current Ethics training is sufficient for obtaining enough information.

9. Possible actions include:A. Accept fiscal and administrative report: None

10. Receive and Accept Committee Verbal ReportsA. Symposium Committee

Member Petros informed that the next meeting will be on the Monday, 08/13/12 in August at the DA’s Office. Committee will discuss about the planning. Marriott has been cooperative in delays of payment and other accommodations. Committee is looking for venue for 2013 Symposium.

B. Allocations CommitteeMember Blake reported that CAC had not been receiving money as expected from the birth certificates. New contracts are out now. Committee members had been attending SIP meetings. SIP funding is not to direct the County on the usage of funding and it requires the outcome measurement. Committee needs set aside money for staff to monitor the programs. CAPIT money has to be braided with other funding. i. New Allocations Chair

Unlike any other committees, the election of the new chair of the Allocations Committee must be voted at the next CAC meeting. Preeti Mishra will be stepping up to be the new Chair. Member Blake will continuously provide support to the new Chair and the committee.

C. Interagency Coll. CommitteeMember Blake reported that the committee discussed the possibility of surveying school districts. She brought it to the CAC and many members showed interests. As a result, a work group was convened for survey. She will bring the outcome of the work group’s first meeting. First meeting of this work group will be at Judge Clark’s Chamber on Tuesday, 08/14/12 at 12:15pm. Member Cain informed that DV Council created resolution for protocols for different entities including school boards.

D. Disproportionality CommitteeMember Cathcart reported that the committee has been discussing with Asian Pacific Isalnders community for the issue of underrepresentation. Committee had been reaching out and been well represented at State level. Committee had an opportunity to review the disproportionality issues for the past two years. Committee discovered the need for consumer representation. Committee members had been attending the meetings of the Children of Task Force. Cathcart had a chance to talk with the new director of SSA and she suggested inviting

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him for discussion at the next meeting. Member Cathcart suggested having various topics of presentation at the CAC meetings.

E. Leg & PolicyMember Cain reported that Chair Steward is working on setting the meeting but the meetings could not be scheduled until August due to the summer schedules. Member Hsiao will be the interim Chair of the committee and attend the Executive Committee meeting during Member Cain’s paternity leave. Committee members are informed about the mandated reporting work group as the committee is planning a focus group. i. Discussion regarding setting meetings with members of the Board of Supervisors

Chair Steward informed that the members could get a half hour with the Supervisors. Any inputs will be given to Chair Steward. Member Blake indicated that the issues about the policy, disproportionality, and the concern of money should be discussed. Member Petros indicated that any officials need to be informed that CAC is taking a great caution in its usage of public money. Member Blake also indicated the importance of discussing about the membership appointment. Members do not represent the district and represent an interest group. Member Whyte indicated that, before the meetings with the Supervisors, the topics should be discussed at the Executive Committee meeting.

F. Membership Committee: No report.G. Public Awareness Committee

i. Vote on new Public Awareness ChairVote at the Executive Committee level is not necessary for this committee. Member Pane is appointed as the chair of Public Awareness Committee.

H. Student Educational Needs CommitteeMember Whyte reported that the next meeting will be in August.

I. Voting items for full May CAC meeting Report of the work group under ICC. Vote of the Allocations Committee Chair.

11. Announcements: Chair Steward reminded the members to plan early for future events. Events must come with measurable outcome. Member Pane suggested planning for retreat early. Trainings and education with positive outcome are the favored events.

12. Adjournment: The meeting was adjourned by Chair Steward at 9:15am.

Respectfully submitted on 07/29/12 by Kathleen Dong (CAC Coordinator)

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33 West Julian, San Jose, CA 95110Almaden Room, 5th Floor

Thursday, August 30, 2012 @ 8:00 am

MINUTE

1. Call to Order/ Roll Call: The meeting was called to order by Chair Steward at 8:20 am.Members Present: Steven Dick, Linda Hsiao, Preeti Mishra, Andrew Pane, Margaret Petros, Nicole Steward, Gale Simmons, Ann WhyteMembers Absent: Penelope Blake, Peggy Cathcart, Heather Vogel, Alicia NewtonStaffs: Alfredo Nevius (SSA), Kathleen Dong


3. Discuss / Approve Minutes from 7/26/12 MeetingHsiao/Whyte/All as amended

4. Discuss / Approve Executive Committee BusinessA. Update on Laptop purchase

Alfredo Nevius provided update. Laptop and softwares arrived and CAC needs to prepare internal invoice and submit it to SSA. Amount of laptop was $1,476.96 and amount of softwares was $875.74. SSA is aware that the total amount exceeds the original planned budget of $2,000 and will reflect the changes on the FY 2011-2012 budget.

B. Language Access, Esther Peralez-DieckmannEsther Peralez-Dieckmann will be invited to October CAC meeting to present about endorsing Language Access project for domestic violence prevention community.

C. Update on meetings with SupervisorsChair Steward informed that two meetings are scheduled as follows on 09/14/12:

• Supervisor Yeager: 10:30 am • Supervisor Kniss: 1:00 pm

Legislation and Policy Committee will send someone on behalf of the committee as Andrew Cain and Linda Hsiao will not be able to attend. Each committee will send questions for this meeting. Legislation and Policy Committee suggested the attendees be the ones that are from the district. This meeting will be open only for Executive Committee members.

D. Update on retreat planningChair Steward reported that SSA Auditorium was reserved for annual retreat on 02/08/13.

5. Receive and Accept Verbal Report - Vice Chair of Administration: No report6. Receive and Accept Verbal Report – Vice Chair of Programs: No report

A. Frank Motta in SeptemberB. Roxanne Stevens & Esther Peralez-Dieckmann in October

7. Receive and Accept Verbal Report – Treasurer: Member Simmons informed that the next Budget Task Force meeting will be on 09/27/12 between 9:30 and 11:00 am. The meeting room will be notified after confirming the availability.

8. Consider actions related to fiscal and administrative information from the Social Services Agency. Alfredo Nevius provided two fiscal reports dated as 06/30/12 and 07/30/12. He reported that webmaster payment has been paid. All the vendors need to submit W-9 regardless of the transaction amount. If the vendor is using PO Box, they need to fill out additional forms. Committee members informed that 7/30/12

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report needs to be updated with current budget information. Alfredo Nevius also informed that Patricia Harper at the SIP meeting stated that CAPIT funds must be only used for direct services. Member Whyte informed that SENC decided not to pursue Tutor Connect program and is considering to return $1,000. Payment for GBACAPC meeting attendance was delayed.

9. Possible actions include:A. Accept fiscal and administrative report

M/S/A: Mishra/Pane/All10. Receive and Accept Committee Verbal Reports

A. Symposium Committee: Member Petros reported that the committee had meeting on 08/13 but there was no quorum. Committee received many good topics and Member Petros asked the members to send more ideas of topics to the Coordinator. Committee received 3 quotes from local hotels and Santa Clara Marriott submitted lowest bid. Committee will vote on venue at September meeting.

B. Allocations Committee: Member Mishra reported on behalf of Member Blake that committee is in transition of changing chair and the vote will occur at September CAC meeting. There will be grantees meeting on 09/25/12 at SSA Auditorium. Committee meeting is moved to 4th Thursday of the month from October.

C. Interagency Coll. Committee: No report for ICC. No meeting in August.i. Mandated Reporter Workgroup (school districts) report-out.

Member Hsiao reported on behalf of Member Blake that workgroup discussed below items:• It will be called as workgroup.• It will collaborate with Legislation and Policy Committee for its focus group in

January.• Next meeting will be on 09/25 at 12:00 pm, right after Legislation and Policy

Committee meeting.D. Disproportionality Committee: No report.

i. Consumer survey results discussion: Chair Steward informed that she asked Member Cathcart to provide summary of the consumer survey.

E.Leg & Policy Committee: Member Hsiao reported that there was no committee meeting in August and next meeting will be on 09/25/12.

F. Membership Committeei. Membership commitments & enforcement: Member Whyte reported on behalf of Member

Vogel that the committee is working with some Board staff in appointment process.G. Public Awareness Committee: Member Pane reported that there was no meeting in August and

meeting invitation will be sent out to all the CAC members in September.H. Student Educational Needs Committee: Member Whyte reported that the committee met on

08/09/12 with quorum and discussed about the topic for next collaboration training group. Committee is doing survey with schools and social workers.

I. Voting items for full September CAC meeting• Member Mishra’s appointment

11. Announcements: Chair Steward informed that Bruce Wagstaff will be invited to September Executive Committee meeting on 09/27/12.

Chair Steward informed about the Domestic Violence Council’s request of sponsorship for annual Domestic Violence Conference on 10/19/12. This will be voted at September CAC meeting for $1,000.

Beyond the bench conference will be on 09/21/12 at Masonic Temple. There will be silent auction and the proceeds will go to Mentor Program of Dependency Advocacy Center.

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12. Adjournment: The meeting was adjourned by Chair Steward at 9:06 am.


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Thursday, September 27, 2012 @ 8:00 am

MINUTES

1. Call to Order/ Roll Call: The meeting was called to order by Chair Steward at 8:11 am. Members Present: Peggy Cathcart, Steven Dick, Linda Hsiao, Preeti Mishra, Alicia Newton, Andrew Pane, Nicole Steward, Gale Simmons, Ann Whyte,Members Absent: Penelope Blake, Margaret Petros, Heather VogelGuest: Khalid White (San Jose City College)

2. Public Comments - None.

3. Discuss / Approve Minutes from 8/30/12 MeetingPane/Mishra/All as amended.

4. Discuss / Approve Executive Committee BusinessA. Bruce Wagstaff, SSA Director

Members introduced themselves to Mr. Wagstaff. Mr. Wagstaff introduced that he had been in social services for 39 years including 31 years in state level, mostly related with child welfare. He wants to make sure the Agency is effective, open, and inclusive in collaborative manner and to maintain strong and effective interaction with community. Agency will be a learning organization. One of the priorities would be safety of children including child abuse prevention. Agency will promote self sufficiency of clients, which has a clear connection to safety of children. Large overlap has been recognized in families in child welfare system and in CalWorks. Agency is working aggressively on SIP. Disproportionality and overrepresentation are the state-wide issue but also a key issue in this County. SIP had been effective in addressing it. CAPP was the priority and we should be looking at underrepresentation and overrepresentation in Asian Pacific Islander community. Santa Clara County is one of the 4 jurisdictions receiving technical assistance in juvenile justice and child welfare system. Senior welfare is another priority. Mr. Wagstaff stressed in good communication and partnership in working with CAC. Member Newton mentioned about increasing number of medical neglect among parents. Mr. Wagstaff stated that preparation for healthcare reform is also an important priority. Department is trying to change business model for easier access. Agency is working closely with the State level in health benefit exchange.

Engagement in getting input from clients in protecting children was also recognized for its importance. Underrepresentation is another issue. Outreach called CalFresh is for the nutritional program. Santa Clara County has one of the highest populations for CalFresh. Gap between family courts and child protection was discussed at the previous retreat. Member Simmons indicated that some states have unified courts and they are effective. Member White stated that new family court facility might contribute in resolving this issue. Chair Steward offered that CAC can provide public awareness resources. Mr. Wagstaff indicated

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that County is looking into more effective hiring practice for social workers and eligibility workers. Chair Steward invited him for the next CAC meeting on 10/12/12.

B. Laptop/Software purchase: One more software, CS 5, is on the way. C. Meetings with Supervisors

Chair Steward reported that she and the Coordinator met with Yeager’s aide on 09/14/12. Sup. Yeager will be the President of the Board next year and the aide confirmed the continuous support from Sup. Yeager. Chair Steward also met with Supervisor Kniss as well on the same day and shared the information of CAC activities with her. More meetings with other Supervisors will be scheduled and informed in the near future.

D. Retreat planningChair Steward will contact the officers for planning. Member Simmons suggested that CAP would be a good topic. Alfredo Nevius informed that Governor reduced the preliminary budget and it would be good to discuss at the retreat.

5. Receive and Accept Verbal Report - Vice Chair of AdministrationA. CDRT meeting format

Member Dick suggested CDRT be part of CAC. DV’s Death Review is under the DVC. Member Whyte indicated that previous negativity was due to the possible financial obligation of the CAC. Member Dick stated that there would not be any financial obligation of the CAC in this inclusion. CDRT is currently not a part of County agency and it is an independent program. Member Whyte stated that, according to Bylaws, CAC can create a new committee. Member Dick will have more discussion with DVC for the integration. Member Whyte pointed out that if it becomes a CAC committee, the chair of the committee must be CAC member. Member Pane indicated that the meeting must be open to public and there will be confidentiality issue. Member Dick stated that there can be something statutorily non-confidential. Data from CDRT may be used to support something. Currently, the team is consisted of DFCS, medical organization, medical practitioner, counselor, law enforcement, social worker, medical examiner.

Member Dick also suggested combination of DVC with CAC for more collaboration. DA’s office calls the division that handles domestic violence and child abuse as Family Violence Unit. He stressed on the connection between domestic violence and child abuse. In DVC, there is child sub-committee working on child abuse issue within domestic violence context. DVC monthly meeting is on the 1st Fridays at 7:30 am and Executive Committee meets on the 4th Tuesdays. Committee members agreed that this may be a good topic for the retreat.

6. Receive and Accept Verbal Report – Vice Chair of ProgramsMember Newton reported that Roxanne Stevens and Esther Peralez-Dieckmann will be presenting in October and Wendy Kinnear will present in November.

7. Receive and Accept Verbal Report – TreasurerMember Simmons reported CAPIT has $521,360 and CCTF has $499,318 in budget. 5% CCTF and 10% of CAPIT are given to CAC for operation. The remaining balance is for the contracts. Mid-year adjustment may be necessary depending on the budget situation.

8. Consider actions related to fiscal and administrative information from the Social Services Agency. 9. Possible actions include:

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A. Accept fiscal and administrative reportJuly and August fiscal reports were distributed. Webmaster payment and monetary reimbursement for GBACAPC mileage were made. Request for paper will be executed. Sponsorship for DV Conference will be processed.

Admin Assistant budget should be corrected to $55,000 and the budget for the Clerk of the Board is $19,260.

Alfredo Nevius indicated that County has a nutrition policy. He also indicated that County website has posted more detained information of the Department of Social Services annual report.

M/S/A: Pane/Cathcart/All for all the above reports.

10. Receive and Accept Committee Verbal ReportsA. Symposium Committee: Member Newton reported on behalf of Member Petros that the

committee is still collecting ideas for the workshops.B. Allocations Committee: Member Mishra reported that the committee had a very successful

training for the grants in reporting and invoice. Over 30 staffs from agencies attended. For more effective collection of data for discussion, committee changed the meeting date to 1st Thursdays of the month at noon at Treasury Room and next meeting will be on 11/01/12.

C. Interagency Coll. Committee: No report. D. Disproportionality Committee

i. Consumer survey activity, expenditures & next stepsMember Cathcart reported that committee is planning on next event with Don Long, API Chair. Dr. Armaline, Gale Simmons, Leah Ezeoha, Dr. Piper, Wilette Tugwell and David Hale were all involved in collecting data for the survey. Member Cathcart appreciated everyone’s feedback and she will bring more information for instrument and survey result. SSA will provide information on the budgets spent for the activity for more discussion.

E. Legislation & Policy Committee: Member Hsiao reported that committee did not have a quorum. Committee also met with mandated reporting work group. Committee will have a forum in January in regards to mandated reporting, focused on school administrator.

F. Membership Committee: Member Newton reported on behalf of Member Vogel. Members may lose membership status with 3 consecutive absences. Membership has a full discretion in determining the membership status. Each chair shall send the roster that shows CAC members and community members. Each committee shall advise the Membership Committee about its attendance issues so that Membership Committee can follow up. There will be another membership event in November. Market, Chili’s, and Loft were suggested. It will not be a potluck event. All the members including community members are invited. Member Whyte inquired if the Executive Committee can donate for some appetizers. Chair Steward suggested finding a place with free appetizers. Committee members decided to pay between $5 and $10.

G. Student Educational Needs Committee: No report.H. Public Awareness Committee: No report.

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I. Voting items for full October CAC meeting

11. Announcements: None12. Adjournment: The meeting was called to order by Chair Steward at 9:48 am.


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Thursday, October 25, 2012 @ 8:00 am

MINUTES

1. Call to Order/ Roll Call: The meeting was called to order by Chair Steward at 8:10am.Members Present: Penelope Blake, Peggy Cathcart, Steven Dick, Preeti Mishra, Andrew Pane, Margaret Petros, Gale Simmons, Nicole Steward, Ann WhyteMembers Absent: Linda Hsiao, Alicia Newton, Heather VogelStaff: Alfredo Nevius (SSA)


3. Discuss / Approve Minutes from 9/27/12 MeetingMinutes were approved as amended.

4. Discuss / Approve Executive Committee Business• The CAC meeting was cancelled due to the lack of quorum. Presenters’ schedule needs to be

modified. Member Whyte mentioned that there was a conference at Stanford on the day of CAC meeting. In the future, members will communicate in advance for possible change.

• Kathleen Lynch resigned due to health reason.5. Receive and Accept Verbal Report - Vice Chair of Administration

A. CDRT:• Member Dick reported that there was CDRT meeting on 10/24/12 and the team

discussed about possibility of being one of the CAC committees. He discussed at Domestic Violence Council about possible collaborations.

• Member Dick stated about the issue of suicide. He is looking at possible collaborative response action with CAC. Prevention is focused on education and social media awareness. North County has a policy due to some incidents in Palo Alto. There was a federal grant on that, but that was part of mental health project more focused on suicide death report.

• Member Blake suggested consulting with County Counsel about having CDRT as one of the CAC Committees.

• Member Dick stated that CAC was recognized at the DVC annual Conference.6. Receive and Accept Verbal Report – Vice Chair of Programs

Chair Steward informed that Esther Perales-Dieckmann and Roxanne Stevens will be rescheduled. Bruce Wagstaff and Wendy Kinnearwill be presenting at November meeting. Frank Motta may come back in January.

7. Receive and Accept Verbal Report – TreasurerMember Simmons presented the fiscal report and expenditure summary provided by SSA and the CAC Coordinator. Symposium contract is at the County Counsel’s office. Last month CAC had shortfall and committees will work on adjusting their budgets. Alfredo Nevius said CAPP will remain the same according to the State. CTF revenue is coming in. Current projection of total revenue is $144,489.00 and

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the total budget $156,310. There was an increase in Clerk of the Board from $19,080 to $19,260. This should be voted at the next full Council meeting. Committee members discussed about the cost of the Clerk of the Board with a cancellation of meeting. Members decided to get accounting from the Office of the Clerk. Members met with them in the past and the Clerk of the Board agreed to provide the accounting.

8. Consider actions related to fiscal and administrative information from the Social Services Agency. Alfredo Nevius from SSA reported that the invoices for GBACAPC and Copy paper are being processed. He is checking phone charge information. There is short staffing and delay is expected. Contractors’ invoices were paid in time for July and August. September invoices may be slightly delayed due to the lack of manpower in SSA.

9. Possible actions include:A. Accept fiscal and administrative report

10. Receive and Accept Committee Verbal ReportsA.Symposium Committee: Member Petros reported that the committee decided the workshops,

• Abusive head trauma • Adoption and related issues of trauma• Psychologists and their involvement in family court for child custody issues• Cutting edge in new drugs including bath salt• Vicarious trauma of mental health professionals• Coaches and Child Sexual Abuse

Member Dick suggested having CDRT report at the Symposium. Death review report has been presented at the DVC’s annual conference. Member Whyte suggested presenting it at the beginning of the event right after the impact speaker. Member Petros indicated that victim impact speaker will be in the morning, at the beginning of the event. Committee is still looking for keynote topic/speaker. Member Pane suggested presentation about healthcare for the keynote. Member Whyte complimented that the symposium topics had been cutting edge. Committee is still waiting for the contract to be signed soon.

B. Allocations Committee: Member Mishra reported that the committee had not had a meeting since September meeting. Next meeting will be on 11/01/12. Wendy Kinnear emailed Member Blake and may attend the next committee meeting. Member Blake asked Alfredo Nevius to inform the attendees about the SIP meeting schedules.

C. Interagency Coll. Committee: Member Blake reported that ICC is focusing on the switch in the receiving center. Receiving Center is moving in December. Committee is planning to visit the new temporary site. There was concern in Juvenile Justice Commission that children were kept for over 24 hours and the need for inspection was raised. Committee continues to invite grantees for the presentation.D.Disproportionality Committee: Member Cathcart reported that committee had been attending CAPP activities. SCC two cohorts of own line receiving coaching. 23 behaviors that contributes to change the families receiving the services. Stan Lee is in charge of CAPP activities and he would like to increase the numbers of parents attendees in Sacramento. Stipends will cover childcare. Project in San Jose City College Campus will be established. Exploring the activities that may be allowed in the campus. Possibility of getting CalWorks is also considered. Ben Stefonik, professor of Psychology at Sociology Dept. at Foothill College looked at the instrument. He and his students are looking at the instruments.

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Committee talked to Evergreen and they are interested in attending Dr. DeGruy event. No meeting will be in this month and the next meeting will be on 11/02/12. There are 5 members currently.

E. Legislation & Policy Committee: Chair Steward reported on behalf of Member Hsiao that two meetings had been cancelled because of lack of quorum. Member Blake reported that mandated reporting work group is continuing to meet and in collaboration with LPC in its focus group. Current focus is on the school administrators.

F. Membership Committee: Member Whyte reported on behalf of Member Vogel. Membership event will be on Monday, 11/26/12 at the Loft between 5:00pm and 7:00pm. Executive Committee members may donate $10 for the appetizers.

G. Public Awareness Committee: Member Pane reported that the next meeting will be on Thursday, 11/08/12. He attended the DVC conference last week. Member Pane raised the issue of collaboration with DVC as the issues in both commissions were in the same category. Member Petros indicated that CAC had contributed so much over the years by sponsorship of their conference. Member Whyte stated that actual invitation may be good idea. Member Cathcart indicated the Disproportionality Committee can collaborate with DVC. Member Dick informed that there is Child Abuse Domestic Violence Committee and Maureen Lowell is the chair. Member Petros suggested that County encourages the Commissions to collaborate with each other.

H. Student Educational Needs Committee: Member Whyte reported that next meeting will be on 11/08/12 at noon.

I. Voting items for full September CAC meeting • Budget• SC wants to appreciate at the Symposium some people that provided support for the

smooth operation of continuing education units including VMC personnel. 11. Announcements: Next meeting will be on 11/29/12. Member Mishra informed that two judges will be

moving and two judges including Judge Clark are coming in. 12. Adjournment: The meeting was adjourned by Chair Steward at 9:30 am.


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Friday, December 14, 2012 @ 8:00 am

MINUTES

1. Call to Order/ Roll Call: The meeting was called to order by Chair Steward at 8: 11 am.Members Present: Penelope Blake, Andrew Cain, Peggy Cathcart, Alicia Newton, Margaret Petros, Nicole Steward, Ann WhyteMembers Absent: Steven Dick, Preeti Mishra, Andrew Pane, Gale Simmons, Heather VogelStaffs: Alfredo Nevius (SSA)


3. Discuss / Approve Minutes from 10/25/12 MeetingM/S/A: Whyte/Cathcart/All

4. Discuss / Approve Executive Committee BusinessA. Role of Treasurer: Chair Steward reported that she had been signing the majority of invoices

due to the unavailability of the Treasurer and committee members acknowledged that this would become an issue.

Committee members discussed about possible recall process in the CAC Bylaws. Recall process requires a written petition, which should be agendized for the next meeting, and an agreement by 25% of voting members. Grounds of removal include excessive absence, malfeasance, or non-participation. Member Cathcart will try to contact Member Simmons and committee will try sending a letter and an email notice. Chair Steward will draft a letter and email to the committee members.

Member Whyte nominated Tonya Roberts as a candidate for Treasurer.

Motion: If the Treasurer position becomes vacant, EC nominates Tonya Roberts at the January meeting and will vote for the position. M/S/A: Whyte/Cain/All

Motion: Member Simmons be contacted and be informed that Committee needs her resign as a Treasurer for nonparticipation, and recallM/S/A: Blake/Cain/All

During this process, Member Dick may sign the invoices on behalf of the Treasurer.B. Invoicing process: Discussed as above.

5. Receive and Accept Verbal Report - Vice Chair of Administration: No report. A.CDRT update: Member Blake reported about her meeting with Member Dick. By being a part of CAC, CDRT may have a higher profile and need to report directly to the Board of Supervisors and County Executive. Attendance of meetings will be required and Team might

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send a representative on behalf of the chair. Member Whyte stated that CDRT may be under Public Awareness Committee, if CAC brings them in. Committee members acknowledged that the causes of death CDRT is reviewing is not from child abuse. Having it under Child Abuse Council might cause mislabeling for the child death and it would cause undesirable effect for the parents of dead children. Member Cain indicated that it would be good for having Member Dick to come up with a proposal. Committee members will discuss further at the next meeting.

6. Receive and Accept Verbal Report – Vice Chair of ProgramsMember Newton informed that Bruce Wagstaff would come to the CAC meeting in January. Member Blake suggested that there should be focused questions during his presentation. New receiving center and SIP report will be the main topic with 20 minutes presentation and 5 minutes for question.

7. Receive and Accept Verbal Report – Treasurer: No report.

8. Consider actions related to fiscal and administrative information from the Social Services Agency. Alfredo Nevius reported that all invoices are paid up to November. Documents for MOU and insurance requirement for SCCOE will be prepared and processed. $144,489 is assigned for Administration. However, $156,310 is current budget for total CAC expenses and therefore there is a need for reduction of budget. Chair Steward urged chairs of each committee to look at their budgets and decide possible reduction.

Committee members discussed about the misuse of CTF issue. Committee members acknowledged clear and particular expenditure is necessary. Member Petros requested information of the amount actual funds received at the end of the year.

Motion to accept report: Whyte/Cain/All

9. Possible actions include:A. Accept fiscal and administrative report: No report.

10. Receive and Accept Committee Verbal ReportsA. Symposium Committee: Member Petros appreciated SSA for support in getting the hotel

contract signed. Dr. Stirling will be the keynote and committee has got all the speakers for workshops. Committee is looking for ways to provide the CEU units for psychologists and may collaborate with AACI. Committee established policy for 10 scholarships are available for unemployed or full-time students. Each $250 of sponsorship will get 1 free seat. Each case will be reviewed upon request.

B. Allocations Committee: Member Blake reported on behalf of Member Mishra. Wendy Kinnear came to the last meeting and shared the concerns in SIP with the committee. One of the problems is that the reports showed less people were served due to the discrepancies in data collection. YWCA was not performing two of its components but they resolved the issue in provision of childcare with efforts. Committee members debriefed training of new grantees. Many of grantees are still not familiar with the reporting policy. Committee decided that if the grantees continue to have problems, they will come to the committee meeting and provide report for the issues. Final report will be provided by 02/07/13.

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C. Interagency Collaboration Committee: Member Blake reported that the committee is focusing on the new receiving center. Receiving center will be open in mid-January and the committee will visit them in February. There are concerns about kids staying over 24 hours and having 3 bedrooms which may cause overflow. It is co-located with mental health and clinic. Member Cain distributed information on retaining funding from the sale of the shelter for the abused and neglected youth. D.Disproportionality Committee: Member Cathcart reported that the SIP report of 2009 did not report about Hispanic community but it did have reports about African-American community. CAC has also has signed off the report and there has been some contention about the report by the Hispanic community. SIP report is due by 12/31/12. Committee discussed about the process of signing off the SIP report. CAC will review it at the Executive Committee and forward it to the full CAC. Bruce Wagstaff will be asked to present about the report. Chair Steward will confirm with Wendy Kinnear and this will be discussed at Executive Committee meeting on 01/24/13. If Executive Committee signs with dissent, there will be a letter explaining the reason for dissent. CAC did not have opportunities to put inputs for the report. Anyone that has an issue should come to the Executive Committee and the opinions will be collected. Member Cathcart also informed that Steve Sofonic from Foothill College found 3 interns and they will use the committee’s survey. Committee will use $500 for this project. Additionally, Dr. Joy DeGruy will come to train on the issues of Trauma-informed system of care.

E. Legislation & Policy Committee: Member Cain reported that committee discussed with the meetings with the BOS. Executive Committee will arrange a meeting for the new Supervisor Simitian. Committee discussed about taking more active role in advising BOS in legislative priorities and policies. Committee also discussed the issue of which legislations get introduced and the County’s position. Committee will bring the issue to the full CAC. Cain went to the assistant superintendent’s meeting and presented about the importance of the mandated reporting. DVC is interested in collaboration with CAC in children’s issues. Chair Steward suggested each committee comes up with possible activity that can be done with DVC.

Member Blake informed that the mandated reporting work group created the initial survey at the actual training on 01/08/13 and will use it as reference for subsequent survey.

F. Membership Committee: Member Newton reported about the membership event and appreciated the donation from the Executive Committee.

G. Public Awareness Committee: No report. H. Student Educational Needs Committee: Member Whyte reported that the next training will be

on 03/19/13 and the topic will be “Red flags of sexual abuse and other forms of abuse.” Member Whyte asked if anyone could attend from Legislation and Policy Committee. Flyers will be designed by workability students from Pine Hill School.

I. Voting items for full January CAC meeting: • Treasurer issue • Remind the committee chairs to start discussing the committee budgets.

11. Announcements: None12. Adjournment: The meeting was adjourned by Chair Steward at 10:06 am.

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Friday, February 1, 2013 @ 8:00 am

MINUTES

1. Call to Order/ Roll Call: The meeting was called to order by Chair Steward at 8:10am.Members Present: Penelope Blake, Andrew Cain, Alicia Newton (left at 9:38am) , Andrew Pane, Margaret Petros, Nicole Steward, Greg ZiemanMembers Absent: Peggy Cathcart, Steven Dick, Preeti Mishra, Heather Vogel, Ann WhyteGuests: Jaime Lopez(DFCS), Wendy Kinnear-Rausch(SSA), Lori Medina (DFCS), Alfredo Nevius(SSA)Sheila E. Mitchell (Chief of Probation Department), Laura Garnette (Juvenile Probation)

2. Public Comments – Committee members appreciated Member Zieman for taking Treasurer position.

3. Discuss / Approve Minutes from 11/29/12 Meeting: The date is corrected 12/14/12. M/S/A: Cain/Pane/All

4. Discuss / Approve Executive Committee BusinessCommittee members discussed about annual retreat. Member Newton suggested check-in and wrap-ups. Chair Steward presented the agenda of the retreat. Member Cain informed that Judge Clark will present about the mandated reporting. Member Cain will provide condensed information of mandated reporting and Judge Clark will provide brief progress. There will be update from DVC and share their goals, SIP information, and committee business.

5. Receive and Accept Verbal Report - Vice Chair of Administration: No report.6. Receive and Accept Verbal Report – Vice Chair of Programs: No report.7. Receive and Accept Verbal Report – Treasurer: No report.8. Consider actions related to fiscal and administrative information from the Social Services Agency. 9. Possible actions include:

A. Accept fiscal and administrative reportAlfredo Nevius reported that as of December expended all the Kid’s Plate contract funds of $25,290. Revenue of Kid’s Plate was as of December was $146.03. Kid’s Plate may not be a large revenue source any more. There is a County-wide decrease in children population. SCC is supposed to receive $41,379 of CTF but it has not come yet. The amount for grantees may need to be dropped for new RFP. Alfredo Ne

B. Discuss & Accept the County’s Systems Improvement Plan• Wendy Kinnear-Rausch distributed copies of Draft of CA Child and Family Services

Review System Improvement Plan, Tables for Additional Santa Clara County Data (July 2011 to June 2012), Santa Clara County DFCS OCAP Oversight for Child Abuse Prevention Structure & Accountability, Child Welfare System Improvement Plan Summaries, Santa Clara County 5-Year SIP Matrix Chart 2013-2018, Three-Year CAPIT/CBCAP/PSSF Services and Expenditure Summary Proposed Expenditures, SIP Information Received From La Raza Roundtable.

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• Wendy Kinnear-Rausch made a presentation about SIP process and its requirements. CAC is a sign-off of SIP. SIP is State and federal requirement. Committee members indicated that there is a different timeline in CAC grants.

• Sheila Mitchell from the Probation Department presented about priority outcome for juvenile probation.

• Member Cain indicated the lack of youth representation. Wendy Kinnear-Rausch stated that many youth are emancipating but more coordination for various areas including housing support, support for transitioning currently continuing.

• Member Blake commented about the oversight. Historically, the State made it clear that SSA is the agency they will look to answers. Structuring of oversight and having resources to do oversight of the various funded programs will be issues.

• Member Petros indicated that the Department is training probation to figure out the juveniles of crimes as the victims of crimes rather than offenders and tracking them with actual lists. Laura Garnette indicated that the Probation Department is focusing on trauma-informed services.

• Member Pane indicated the lack of resources. Lori Medina stated that this is a 5-year plan and reflects the changes in existing services. Budget reduction has the smaller target than previous years. Department is not planning any staffing reduction at this point. Jaime Lopez stated that Department has been successful in collaboration with Probation and First 5. Wendy Kinnear indicated that approximately $400,000 can be used for prevention services. Member Newton expressed concerns in lack of social workers and children with invisible disabilities.

• Chair Steward indicated the issues in children with homelessness. She also indicated issues in disconnection between traffic court and truancy, education issues arising from placement, training of foster parents, LGBTQI youth, usefulness of CASAs, collaboration of CA training, targeted recruitment for foster parents (Wendy’s Wonderful Kids). Prevention funding, disproportionality oversight, mandated reporting are the areas that CAC can collaborate with its existing activities.

• Wendy Kinnear-Rausch asked the members to send inputs on child welfare and probation issues by Thursday.

C. Accept update from Mandated Reporting Work Group re: CAPSAC and CATTA collaboration for workshop: Member Blake shared Mary Pat Panighetti’s suggestion of collaborating with CATTA and CAPSAC (California Professional Society on the Abuse of Children /www.capsac4kids.org) in their upcoming Mandated Reporting workshop in May. Mandated Work Group is supporting this. Motion to support CAPSAC workshop: Cain/Petros/All

10. Receive and Accept Committee Verbal ReportsA. Symposium Committee: Member Petros informed that the registration has been started.

Committee will invited Wendy Tokuda as helping to find an inspirational speaker. Committee is looking for more sponsorship.

B. Allocations Committee: Member Blake reported on behalf of Member Mishra. Committee is looking into program monitoring issue. Annual report of the previous fiscal year has not been produced yet. Currently, Alfredo Nevius is monitoring the programs. Insufficient program monitoring has been an issue with the State.

C. Interagency Coll. Committee: Member Blake informed that the committee members will visit RAIC on 02/13/13 at 8:00am. Committee will produce report on their observation. The good

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part of the RAIC is all the department including mental health and clinic are at the same place. There are some issues in the facility. JJC made a report about the RAIC. Member Blake indicated that DFCS stated that it cannot move immediately, some children are staying longer than 24 hours, DFCS/SSA are considering all the issues. Committee decided that this topic will be discussed at the retreat and may decide producing report. Committee will set up separate schedule for tour.

D. Disproportionality Committee No report.E. Leg & Policy Committee: Member Cain indicated that there are issues in RAIC. Committee

dropped 50% of its budget for FY 2013-14.F. Membership Committee: No report.G. Public Awareness Committee: Member Pane reported that committee has its first meeting on

1/22/13 with Breenu Sra and Greg Zieman. Next meeting will be on 2/5/13. Member Pane indicated that committee will create the process for outreach and collaboration with other commission and media. Member Pane asked the members for information of volunteer for campaigning and media.

H. Student Educational Needs Committee: No report.I. Voting items for full March CAC meeting

11. Announcements: Next meeting will be on 02/28/13. 12. Adjournment: The meeting was adjourned by Chair Steward at 10:10am.


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Thursday, February 28, 2013 @ 8:00 am

Minutes

1. Call to Order/ Roll Call: The meeting was called to order at 8:10 amMembers Present: Penelope Blake, Andrew Cain, Peggy Cathcart, Steven Dick (left at 9:28am), Alicia Newton, Preeti Mishra, Andrew Pane, Nicole Steward, Margaret Petros, Ann WhyteMembers Absent: Heather VogelGuest: Dennis WyattStaffs: Kathleen Dong, Alfredo Nevius (SSA) (left at 9:10am)

2. Public Comments – Member Wyatt commented about the article in Mercury News in regards to the RAIC.

3. Discuss / Approve Minutes from 02/01/12 MeetingM/S/A: Pane/Cain/All

4. Discuss / Approve Executive Committee BusinessA. Discuss & Approve Executive Committee work plan & budget

Change Transportation Committee members discussed about FY 2013-2014 workplan and made some changes (Refer to the attachment). M/S/A: Cain/Pane/AllCommittee members discussed about the need to have an opportunity to discuss about the CAC priorities on a separate day.

B. Discuss Committee BudgetsChair Steward and Member Zieman

5. Receive and Accept Verbal Report - Vice Chair of Administration6. Receive and Accept Verbal Report – Vice Chair of Programs: Member Newton asked the committee to

recommend future speakers. There is no speaker for March meeting.7. Receive and Accept Verbal Report – Treasurer

Member Zieman is a new Treasurer. Webmaster will be paid fin July 2013. Chair Steward asked planning early for expenditure.


A. Accept fiscal and administrative reportAlfredo Nevius presented the January report. From the contract budget of $996,448, current total amount of expenditure is $485,958.94.There was a refund for Disproportionality Committee so the negative amount was reconciled. Invoice of SENC event on 03/19/13 will be submitted. Website software has arrived.M/S/A: Cain/Whyte/All

B. Discuss & Approve letter regarding the County’s Systems Improvement PlanChair Steward distributed the letter that will be sent to the BOS as an addendum and committee members reviewed it. Member Cain indicated that it is important that BOS sees the letter and recognize the concern from CAC. Member Cain suggested to remove “We

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appreciate….dual-status youth.” Committee members discussed the procedure of submission and decided that Chair signs the letter. Member Dick indicated that the contents may implicate the racial and cultural bias and committee members agreed on that. Committee decided to revise the paragraph accordingly as “We applaud the focused strategies on analyzing racial and cultural issues and bias and would like to see more analysis on economic factors as a reason for disproportionality in the system.”M/S/A: Cathcart/Cain/All

C. Discuss & Approve SENC recognition for student assistantsMember Whyte suggested recognizing students from the Pine Hill High School who helped distributing the brochures. Member Zieman will send the list of students and they will be recognized at May CAC meeting.M/S/A: Pane/Cain/All

10. Receive and Accept Committee Verbal ReportsA. Symposium Committee: Member Petros reported that Wendy Tokuda recommended a student

for an inspirational speaker, who appeared in CBS. Inspirational speaker will not speak during lunch. Sup. Cortese will participate in the Symposium. She asked members’ support in spreading words. Committee is looking for more sponsorships.

B. Allocations Committee: Member Mishra reported that committee is currently working on good outcome measurement and monitoring to ensure future funding. Waiting for more directions from the State. Wendy Kinnear will be at the next meeting. Committee discussed about possible focus group for former clients by the collaboration with Public Awareness Committee. There are slots for CAC representative at OCAP Oversight Accountability meeting for CAC and CTF representation. Members Blake, Pena, and Wyatt were recommended by the committee. Next meeting will be on 03/07/13 at Treasury Room.

C. Interagency Collaboration CommitteeMember Blake distributed the report of RAIC tour. This will be discussed at ICC meeting that will take place in two weeks. After ICC approves, it will be submitted for discussion and approval at full CAC meeting.

D. Disproportionality CommitteeMember Cathcart reported that Dr. Sofonic talked to social workers and community partners to approve human subject. Committee is reviewing the economic reasons for disproportionality. Committee has set up a meeting with SSA and Dept. on 03/18/13. Committee is working Asian Pacific Islanders, focusing on underrepresentation. Topic of social determinance of infant mortality on black infant associated with poor health will be presented in June partnering with Evergreen College.

E. Leg & Policy CommitteeMember Cain reported that mandated work group continued its meetings. There will be presentation at COE 03/29/13 for coordinated healthcare forum. Work group will meet with COE contact point to assist them better. Work Group is working on brochure and poster on mandated reporting information to be distributed to community. Next focus group will be on the transitional age youth in June. Bills were introduced last Friday and Member Cain will bring the bill to May CAC meeting after the committee’s discussion.

Chair Steward informed about the lawsuits arising from child abuse-related issues.

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Member Petros informed that Symposium has plenary session on sexual abuse and separate workshop covering mandated reporting.

F. Membership CommitteeMember Whyte reported the committee is planning on the next event. 4 vacancies currently (District 2 Private agency, District 3 Community at large, District 5 Private agency)

G. Public Awareness Committee Member Pane reported that he attended GBACAPC meeting. GBACAPC decided to take on Enough Abuse project funded through Columbia University. This is focused on sexual abuse. There is a video and it will be played at the full CAC meeting (www.enoughabuse.org). Center for Innovation will provide supplies. Next meeting will be on 03/12/13.

H. Student Educational Needs CommitteeMember Whyte reported that the training on “Red flags for sexual abuse and other hidden signs” will be on 03/19/13 at 3:30 pm. Dr. Stirling will review the material beforehand. 55 signed up currently.

I. Voting items for full March CAC meeting SIP letterICC report on RAICWork group on RAICCommittee workplans

11. Announcements: “Mandated Reporting of Child Abuse: How to Protect Children and Professionals” on Friday, 05/17/13 at SCU Loyola Hall between 9:00 am ~ 1:00 pm.

Reporters from Contra Costa asked for some pictures from training. 12. Adjournment: The meeting was adjourned by Chair Steward at 10: am


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http://www.enoughabuse.org

http://www.enoughabuse.org



Thursday, March 28, 2013 @ 8:00 am

Minutes

1. Call to Order/ Roll Call (attended) Peg Cathcart, Andrew Cain, Alicia Newton, Ann Whyte, Preeti Mishra, Greg Zeimen, Alfredo Nevious, Penny Blake.


3. Discuss / Approve Minutes from 2/1/13 Meeting – A. unanimous consent with changes

4. Discuss / Approve Executive Committee Business A. Nothing to report

5. Receive and Accept Verbal Report - Vice Chair of Administration6. Receive and Accept Verbal Report – Vice Chair of Programs

A. Need to update the contact person list funded agenciesB. Rebekah’s needs to present

7. Receive and Accept Verbal Report – TreasurerA. Discussed questions regarding invoicing process by SSA’s independent auditorB. SSA continues to remind council to follow invoicing protocols and suggest planning well

in advance of any spending.C. Member Whyte asking for clarification of how much committees will need to cut from

2013\2014 budgets. Follow up from Chair, Treasurer and SSA required.8. Consider actions related to fiscal and administrative information from the Social Services Agency. 9. Possible actions include:

A. Accept fiscal and administrative reportB. Discuss billing for associated services

i. See under treasurers reportC. Discuss & Accept legislative recommendations to Board of Supervisors

i. Forward and suggest positions to the BoS on 5 CAC related pieces of legislation. (voting item for April 12th CAC meeting) links to bill info will be provided prior to meeting.

D. Accept update from Mandated Reporting Taskforce (RAIC taskforce)i. This should be titled the RAIC Task Forceii. First meeting set for Monday April 8 at 4pm @ YWCA downtown San Jose

10. Receive and Accept Committee Verbal ReportsA. Symposium Committee

i. NAB. Allocations Committee

i. NAC. Interagency Coll. Committee

i. Work continues on RAIC report.

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D. Disproportionality Committeei. Committee has voted and approved to forward a 2012\2013 Work Plan\Budget

change to co-sponsor Pre-Juneteenth Event. Should be voting item at 4\12\13 CAC meeting

ii. Calworks Roundtable summery E. Leg & Policy Committee

i. See item 9cii. June 25th is date for AB 12 Focus Group. Topic – how is the implementation

proceeding? iii. Members Cain and Blake to make presentation on Mandated reportingiv. Looking into CANS follow up with voicemails left to the system.

F. Membership Committeei. NA

G. Public Awareness Committee i. New membership ii. Enough Abuse Campaing

1. Video, posters and bookmarks ready for symposium debut. 2. Will need spend funds on getting posters in Spanish, to be voted on in

committee at next meeting (4\23\13 4:30pm)H. Student Educational Needs Committee

i. Signs of Sexual Abuse workshop summaryI. Voting items for full September CAC meeting

i. Forward and suggest positions to the BoS on 5 CAC related pieces of legislation. (voting item for April 12th CAC meeting) links to bill info will be provided prior to meeting.

ii. Committee has voted and approved to forward a 2012\2013 Work Plan\Budget change to co-sponsor Pre-Juneteenth Event. Should be voting item at 4\12\13 CAC meeting

11. Announcements12. Adjournment

Note to Committee Members: Please contact Nicole Steward at [email protected] before 5:00 p.m. on the day prior to the meeting if you are unable to attend.

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In compliance with the Americans with Disabilities Act, those requiring accommodation for this meeting should notify the Clerk of the Board’s Office 24 hours prior to the meeting at 408/299-5001, TDD 408/993-8272.



Thursday, April 25, 2013 @ 8:00 am

MINUTES

1. Call to Order/ Roll Call: The meeting was called to order at 8:06 am.Members Absent: Penelope Blake (left at 10:03 am), Andrew Cain (left at 9:55 am), Peggy Cathcart (arrived at 8:13 am), Steven Dick (left at 9:38 am), Preeti Mishra, Alicia Newton (left at 10;00 am), Andrew Pane, Margaret Petros, Nicole Steward, Ann Whyte, Greg Zieman (left at 9:38 am).Members Absent: None. Staff: Alfredo Nevius (SSA)


3. Discuss / Approve Minutes from 3/28/13 MeetingM/S/A: Cain/Whyte/All

4. Discuss / Approve Executive Committee BusinessThere was no quorum at April CAC meeting so the voting items will be discussed at this meeting.Member Whyte indicated that Nomination committee should be appointed for the next nomination. It has been subcommittee of Membership Committee in the past, consisted of Heather Vogel, Debbie Pinck and Ann Whyte.

5. Receive and Accept Verbal Report - Vice Chair of AdministrationMember Dick reported that CDRT decided not to be incorporated under CAC at this moment but it wanted to continue to develop the close working relationship. Chair Steward indicated that CDRT discussed about the Brown Act concerns. Member Cain stated that CDRT needs to indicate specific needs regarding collaboration. Committee members discussed about Ann Brownell’s presentation about cyberbullying at past focus group held by Legislation and Policy Committee and will see if the recorded presentation can be uploaded. Member Whyte cautioned about the potential violation of Brown Act.

6. Receive and Accept Verbal Report – Vice Chair of ProgramsMember Newton indicated that she has not been receiving responses from funded agencies for presentation. Member Blake stated that some of the funded agencies make presentation at ICC meetings. Alfredo Nevius will confirm the contact information.

7. Receive and Accept Verbal Report – TreasurerMember Zieman reported that all the expenditures are currently under budget. He reminded everyone that W-9 for new vendor and think conservatively about the budgets. He asked about the Marriott invoice. Current invoice amount from Marriott is higher than the original estimate from the Marriott contract. Member Petros explained that the estimate is based on the minimum amount and the final invoice amount is higher than the original when the event gets more attendees. There were 325

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registrations and 313 people attended. Member Petros is currently working on sales tax amount. Alfredo Nevius stated that the amount is within the budget.

8. Consider actions related to fiscal and administrative information from the Social Services Agency. Alfredo Nevius reported that storage payment needs to be re-approved at May CAC meeting. Member Whyte moved to move $100 from Public Awareness Committee’s “Outreach to Community and Schools” item 67 for discrepancy of item 41 for storage budget. Alfredo Nevius will do some reconciliation with the Coordinator. Revenue of CTF is currently $314,732. Member Cain suggested reviewing the SB 602 and its consequences. Member Blake stated that CAPIT may not go to the state but it will impact the funding. Alfredo Nevius indicated that as CAPIT is exhausted first before spending CTF, it may not have impact. This will be discussed at next meeting.

9. Possible actions include:A. Accept fiscal and administrative report: M/S/A: Pane/Mishra/AllB. Discuss & Accept legislative recommendations to Board of Supervisors

Member Cain reported that two additional things: Committee will pull SB625 and Katie Brown asked for additional information of reason to support. Frank Motta will help with this. Mishra/Pane/All

C. Discuss & Accept RAIC report to forward to the full CouncilMember Blake reported that there were some minor edits made. Recommendation upon approval at CAC is to forward it to the Task Force to start working. Members Cathcart, Dick, Pane and Steward participated in the tour on 04/22/13. Committee members discussed about contents of the report. Task Force will work on making recommendations and alternatives to BOS. Chair Steward expressed concerns about group homes for longer stays and stated foster children’s opinions may need to be heard. Motion to move to submit the RAIC report to CAC to be forwarded to Task ForceM/S/A: Newton/Petros/All.

D. Discuss & Accept Disproportionality Committee Amendment of Work Plan (2012-13) Language Line items 1a. and 1bMember Cathcart indicated the difficulties of forecasting specificity of the event. Amendment of work plan will be for the entire work plan.

Pane/Whyte/All except 1 abstention (Steward) and 1objection (Petros)Member Petros suggested putting “food and AV support” in the work plan.

E. Discuss & Accept Disproportionality Committee Contribution to June 14th Training (Food, AV Tech Support) to be taken from line item 1bChair Steward asked if CAC fund may be given as stipends and Alfredo Nevius will find more information. This is a multi-cultural event and 200 people are registered currently. Evergreen College is providing facility. Detailed information will follow. M/S/A: Pane/Whyte/All

10. Receive and Accept Committee Verbal Reports

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A. Symposium Committee: Member Mishra reported that next meeting will be on 04/29/13 and committee will discuss about the evaluation and recommended topics for next year. Committee might look for new venue. Price has been going up.

B. Allocations Committee: Member Mishra reported that next meeting will be 05/02/13. Committee will discuss about outcome measures and renewal of contracts. YMCA will come to report about their changes of outcome goal. Committee is looking for a new chair because she will not renew her membership after June. This item will be discussed at CAC meeting.

C. Interagency Coll. Committee: Report above. D. Disproportionality Committee: Member Cathcart reported that there was problem created

from lack of safety gap at college campus and issues in SSA’s timely engagement, communication with clients, need for identification of funding were raised. Each college makes the decision on CalWorks and the clients have concerns in community campuses. Next meeting will be 05/11/13 at noon.

E. Leg & Policy Committee: Member Cain reported that committee discussed about the upcoming workshop on transitional youth and flyer will be out next week. Committee participated in Mandated Work Group and collaborated with COE. Work Group provided training for healthcare providers. Chair Cain had meeting with Director of Special Project and will meet with someone else. Work group is working on unresponded or abandoned incoming calls to CPS. Member Blake reported that she heard about some comments about abandoned calls. Chair Steward mentioned about school staffs’ personal safety about anonymity.

F. Membership Committee: Member Whyte reported committee is planning the membership event in June and it may be breakfast. Venue would be CCS, YWCA or Child Advocates.

G. Public Awareness Committee: Member Pane reported that committee discussed about Enough Abuse campaign. Committee got two new members and one of them is graphic designer. Committee is contemplating about creating Facebook page. Committee is also discussing about public release issues. Next meeting will be on 05/15/13. Member Pane reported that committee will print Enough Abuse posters in Spanish.

H. Student Educational Needs Committee: Next meeting will be on 05/09 and will select new Chair.

I. Voting items for full September CAC meeting 11. Announcements12. Adjournment: The meeting was adjourned by Chair Steward at


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Thursday, May 23, 2013 @ 8:00 am

MINUTES

1. Call to Order/ Roll Call: The meeting was called to order by Vice Chair Newton at 8:07 am. Members Present: Penelope Blake, Andrew Cain, Peggy Cathcart, Preeti Mishra (left at 9:53am), Alicia Newton (left at 9:30am),Andrew Pane, Margaret Petros, Nicole Steward, Ann Whyte, Greg Zieman (9:55am)Members Absent: Steve Dick, Heather VogelGuest: Jennifer Kelleher (left at 9:55am)Staff: Alfredo Nevius (SSA)


3. Discuss / Approve Minutes from 4/25/13 MeetingM/S/A: Cain/Petros/All

4. Discuss / Approve Executive Committee BusinessChair Steward announced that she would be resigning from voting membership as of June. Committee discussed about the recruiting process of the Coordinator. Alfredo Nevius explained that this is the busiest time of the year and it will take some time to post the job. Committee can discuss and decide the job description and budget amount for the position. Chair Steward suggested forming a task force for this. Members Newton, Pane, Whyte and Chair Steward will be in the task force.

5. Receive and Accept Verbal Report - Vice Chair of Administration: No report.6. Receive and Accept Verbal Report – Vice Chair of Programs

Member Newton contacted REBEKAH and still did not get response. There are a couple of agencies that have not presented for a couple of years. Member Cathcart suggested inviting Ben Stefonic and his interns to introduce themselves.

7. Receive and Accept Verbal Report – TreasurerMember Zieman reported that CAC is still waiting to receive revenues.Alfredo Nevius indicated that actual amount of budget is $144,489. $156,310 is the CAC expenditure and it exceeds the budget. Revenue for CTF is coming in slowly now and this may affect the current contracts. Revenue report will be provided next month. Fiscal department has specific timeline and invoices must be submitted to be paid. Member Whyte suggested sending the message to all the committees to reduce the budget. Member Zieman urged the Committee members to be conservative in budget as there may not be enough funding. Committee members agreed that the Council may need full discussion to decide the priorities. Mini-retreat for an hour in August was suggested to discuss budget and priorities. Committee decided to have it on August 2nd at 7:45 am.


A. Accept fiscal and administrative reportB. Discuss & Accept update from Mandated Reporting Taskforce

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Member Cain reported that brochure is done and task force is discussing about the printing and distribution. Task Force is also looking into GBACAPC’s booklets. Task Force invited Jaime Lopez to discuss about non-responsiveness about the incoming calls. Jennifer Kelleher reported that GBACAPC will fund the publishing of Child Abuse Prevention booklets in Spanish and English.

C. Discuss & Accept update from RAIC TaskforceMember Cain reported that Task Force met on 05/13 and will meet again in early June. Task Force will forward the ICC report to the BOS with a letter. Will draft the letter and task force will review the letter. RAIC was not agendized for the recent Children, Seniors and Families Committee meeting. There will be some local stakeholders committee for this matter. Member Blake indicated that planning process will take some time. Juvenile Justice Commission, Social Services Agency and LACY discussed about the possible interim placement. Chair Steward commented about being cautious in usage of languages in the report.

D. Discuss & Accept Student Educational Needs Committee Contribution amendment of budgetMember Whyte reported that the committee had an event under Item 2. Committee voted previously to spend up to $500 but the actual invoice came $505.11. Motion to increase the expenditure to $505.11: M/S/A: Cain/Mishra/All

10. Receive and Accept Committee Verbal ReportsA. Symposium Committee: Member Petros reported that Marriott invoice was paid. Committee

provided detailed meeting minutes that contains committee’s vote for expenditures. B. Allocations Committee: Member Mishra on behalf of Member Sra reported that committee

will look over renewal of contracts and also will discuss about the possible reduction of contracts amount. Networking meeting will be planned for next fiscal year. Member Mishra indicated issues of delays in punctual submission of invoices. Committee will also look at evaluation as well.

C. Interagency Coll. CommitteeMember Blake reported that committee voted to pass RAIC report to RAIC Task Force. Member Blake indicated that webmaster worked on creating a new mandated reporter page. Current cost for webmaster is lower than the market price.

D. Disproportionality CommitteeMember Cathcart reported that committee is reconducting the survey. Committee had 26 participants of survey currently. There will be another 15 participants next Saturday. Target is to get 60 participants. Committee is trying to motivate individuals to come by $20 Safeway gift cards using stipends. Former clients of all the agencies are recruited. Member Cathcart indicated that some description of committee business may need to be reviewed and revised. Alfredo Nevius indicated that there must be enough documentation for gift cards. There were some misuse of gift cards in the past and the list of participants submitted for the survey did not think it is good enough.

E. Legislation & Policy CommitteeMember Cain reported that committee has reviewed SB602 and is trying to see if it would impact CAC. Workshop will be postponed.

F. Membership Committee

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Member Whyte reported that there will be membership event with breakfast and Executive and Membership Committee will provide foods. It will be on 6/28 at 7:30 am – 8:30 am at YWCA. Committee is looking for law enforcement and justice personnel.

G. Public Awareness Committee Member Pane reported that committee met 05/22 and is looking at the County protocols of social media. County has 5-year guidelines of social media and several County departments have Facebook pages. Committee will educate CAC on Facebook and present about other Facebook pages of other Councils. Committee will also discuss about public education of Affordable Care. Committee would like to receive public awareness items other committee would want. Committee currently has 4 members. GBACAPC has timeline for Enough Abuse Campaign. There will be a “train the trainers” training in August and September and CAC needs to designate 2 sets of 2 trainers. Jennifer Kelleher reported that Enough Abuse is a licensed campaign. MOU must be signed by each County for the campaign to be started. Center for Innovations and Resources is providing the grant for the campaign. There is not funding for the trainers currently. CAC needs to decide as to whether to sign on the MOU. Jennifer will contact Wendy Kinnear and ask if the County has any trainers that would be interested in attending the training. MOU needs to be reviewed by the County Counsel. CAC will vote on designating CAC as the lead agency of Enough Abuse campaign and designating Public Awareness Committee to choose the individuals for train the trainers training.

H. Student Educational Needs CommitteeMember Whyte reported that committee needs to revise their budget for printing for the future.

I. Voting items for full June CAC meeting 11. Announcements: None12. Adjournment: The meeting was adjourned by Chair Steward at 9:57am.


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Thursday, June 27, 2013 @ 8:00 am

AGENDA

1. Call to Order/ Roll Call: The meeting was called to order by Chair Steward at 8:10am.Members Present: Penelope Blake (left at 9:32 am), Andrew Cain, Peggy Cathcart, Steven Dick (left at 9:10 am), Preeti Mishra, Alicia Newton (left at 9:31 am), Margaret Petros (left at 9:10 am), Nicole Steward, Greg ZiemanMembers Absent: Andrew Pane, Heather VogelGuest: Jennifer Kelleher (New ICC Chair)

2. Public Comments - None.

3. Discuss / Approve Minutes from 5/23/13 MeetingM/S/A: Dick/Cain/All

4. Discuss / Approve Executive Committee BusinessA. Scope of work for CAC Coordinator position and posting of a job announcement

Task Force asked SSA for the necessary information. Members discussed the procedure of recruitment. Member Zieman will contact Alfredo Nevius to proceed. Members Newton, Pane and Whyte will meet to work on this. Executive Committee members will participate in further discussion and communication regarding the recruitment.

Member Blake reported about her attendance at CFCS Committee meeting. The next meeting will be in August and CAC will have representation there.

Member Cathcart indicated that the date on Disproportionality Committee workplan. This will be corrected at July CAC meeting.

5. Receive and Accept Verbal Report - Vice Chair of AdministrationMember Dick reported about the project on child victims of homicides and there will be some coordination between DVC and Child Death Review Team to develop protocols.

6. Receive and Accept Verbal Report – Vice Chair of ProgramsREBEKAH will present in July CAC meeting.

7. Receive and Accept Verbal Report – Treasurer: No report.8. Consider actions related to fiscal and administrative information from the Social Services Agency. 9. Possible actions include:

A. Accept fiscal and administrative report: No report.B. Discuss & Accept update from Mandated Reporting Taskforce

Member Cain reported that there was no meeting in June because of unavailability of Jaime Lopez. Committee will discuss about the abandoned and unresponded calls for CAN center.Member Kelleher reported that mandating reporting booklet will be provided from GBACAPC and CAC needs to decide about the distribution. Mandated Reporting Task Force will keep the booklets and determine the distribution.

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C. Discuss & Accept update from RAIC TaskforceMember Cain reported that task force met on 6/7/13 and committee plans to request the CAC to forward the letter and ICC report to BOS in July CAC. Next meeting is not scheduled yet. Stakeholder meeting is scheduled on 7/9 at SSA Auditorium.

D. Discuss & Accept Student Educational Needs Committee Contribution amendment of budget: Deleted.

10. Receive and Accept Committee Verbal ReportsA. Student Educational Needs Committee: Member Zieman reported that there was no quorum

at the last meeting and next meeting will be 7/18/13 at 2:00 pm. B. Symposium Committee: No report C. Allocations Committee: Member Mishra reported that all the grantees attended the

committee meeting. Committee discussed about the renewal of the contracts and reporting/invoicing process with the grantees. Committee voted to renew all the contracts and amount will be contingent upon the receipt of future funding. Majority of grantees were exceeding their goals. Breenu Sra will be the new committee chair but Member Mishra will stay in the committee. Next meeting will be 7/18 at noon at SSA. Interagency Collaboration Committee: Member Blake reported that ICC had kept MDT’s operation and it will be operated under the Child Death Review Team from now on. Jennifer Kelleher will be the new ICC Chair from next fiscal meeting. She reported that website has been redone and Mandated Reporting Resources button has been placed. She thanked the diligent work done by webmaster and Coordinator by keeping the website updated constantly.

Jennifer Kelleher reported that ICC and Public Awareness Committee are considering merger. She forwarded the MOU to the County Counsel. Individual trainers will need to sign MOU with County Counsel. The “Train the Trainers” training will be on 9/26 and 9/27. She suggested presenting at July CAC meeting.

D. Disproportionality Committee: Member Cathcart reported that the survey was successful and the training was successful at Evergreen College.

E. Legislation & Policy Committee: Member Cain reported that committee did not meet in June and needs to select new Chair.

F. Membership Committee: No report.G. Public Awareness Committee: No report.H. Voting items for full July CAC meeting

11. Announcements: There will be Membership Breakfast on 6/28/13 at YWCA-Silicon Valley at 7:30 am. 12. Adjournment: The meeting was adjourned by Chair Steward at 9:47 am.

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