minutes ordinary council meeting thursday 24 · christmas day – th friday 25 december boxing day...

Minutes Ordinary Council Meeting

Thursday

24th September 2015

2.00pm

SHIRE OF SANDSTONE MINUTES – ORDINARY MEETING OF THE COUNCIL – THURSDAY 24th SEPTEMBER 2015

SHIRE OF SANDSTONE

DISCLAIMER

No responsibility whatsoever is implied or accepted by the Sandstone Shire Council for any act, omission or statement or intimation occurring during Council/Committee meetings or during formal/informal conversations with staff. The Sandstone Shire Council disclaims any liability for any loss whatsoever and howsoever caused arising out of reliance by any person or legal entity on any such act, omission or statement or intimation occurring during Council/Committee meetings or discussions. Any person or legal entity that act or fails to act in reliance upon any statement does so at that person’s or legal entity’s own risk. In particular and without derogating in any way from the broad disclaimer above, in any discussion regarding any planning application or application for a licence, any statement or limitation of approval made by a member or officer of Sandstone Shire Council during the course of any meeting is not intended to be and is not taken as notice of approval from the Sandstone Shire Council. The Sandstone Shire Council warns that anyone who has an application lodged with the Sandstone Shire Council must obtain and only should rely on WRITTEN CONFIRMATION of the outcome of the application, and any conditions attaching to the decision made by the Sandstone Shire Council in respect of the application.

Mia Dohnt Chief Executive Officer 18th September 2015

Hack Street, SANDSTONE WA 6639 Tel (08) 9963 5802; Fax (08) 9963 5852 E-mail: - [email protected]

mailto:[email protected]


TABLE OF CONTENTS

PAGE

NO. AGENDA ITEM MINUTE NO.

4 Opening

5 Confirmation of previous minutes 086/15

5 Confirmation of audit committee minutes 087/15

7 9.1.1 Christmas office closure 088/15

9 9.1.2 2016 council Meeting Dates 089/15

12 9.1.3 Elected members, committee members & staff code of conduct

090/15

14 9.1.4 Policy manual review 091/15

16 9.2.1 Financial Activity Reports August 2015 092/15

18 9.2.2 Accounts for Payment August 2015 093/15

20 9.2.3 Write Off of Rates 094/15

22 9.3.1 Final approval for LPS No.2 & Local planning strategy 095/15

28 9.10.1 Works Supervisors Activity Report

30 9.4.2 Sale of surplus equipment 096/15

15.0 Closure

SHIRE OF SANDSTONE MINUTES

ITEM

1

DECLARATION OF OPENING/ANNOUNCEMENT OF VISITORS 2.05pm

2

RECORD OF ATTENDANCE/APOLOGIES/APPROVED LEAVE OF ABSENCE Present Elected Members Cr B (Beth) Walton Shire President

Cr D (David) McQuie Deputy Shire President Cr C (Carol) Hodshon Cr D (Daney) Murat Cr D (Donna) Bennett Cr A (Alan) Bloore Staff Members Mia Dohnt Chief Executive Officer Rob Moss Works Supervisor Apologies Leaves of Absence Nil Visitors / Observers Kerry Key, Roz Derrick

RESPONSE TO PREVIOUS PUBLIC QUESTIONS TAKEN ON NOTICE

4

PUBLIC QUESTION TIME/PETITIONS/DEPUTATIONS/PRESENTATIONS Roz Derrick spoke to Council about an idea for a statue of an eagle. Roz Derrick will liaise with the CEO. CEO will also follow up with insurers.

5

APPLICATIONS FOR LEAVE OF ABSENCE

6

DISCLOSURES OF INTEREST

7

CONFIRMATION OF PREVIOUS MEETING MINUTES

7.1 That the minutes of the ordinary meeting of Council held on 28th August 2015


be confirmed as a true and accurate record of proceedings.

086/15 COUNCIL RESOLUTION

MOVED: Cr A Bloore

SECONDED: Cr D Murat

That the Minutes of the Ordinary Meeting of Council held on Thursday 28th

August 2015 be confirmed as a true and accurate record of proceedings.

CARRIED

Voting 6/0

7.2 That the minutes of the audit committee meeting held on 28th August 2015 be

confirmed as a true and accurate record of proceedings.


MOVED: Cr D McQuie

SECONDED: Cr A Bloore

That the minutes of the audit committee meeting held on 28th August 2015 be

confirmed as a true and accurate record of proceedings.

CARRIED

Voting 6/0

8

ANNOUNCEMENTS BY PRESIDING MEMBER AND COUNCILLORS

9

OFFICER’S REPORTS 9.1 CHIEF EXECUTIVE OFFICER 9.1.1 Christmas Office Closure 9.1.2 2016 Meeting Dates 9.1.3 Elected Members, Committee Members & Staff Code of Conduct 9.1.4 Policy Manual review


9.2 FINANCIAL REPORTS 9.2.1 Financial Activity Reports August 2015 9.2.2 Accounts for Payment August 2015 9.2.3 Write Off of Rates 9.3 HEALTH, BUILDING and TOWN PLANNING

9.3.1 Final Approval for Local Planning Scheme No.2 & Local Planning Strategy 9.4 WORKS and SERVICES

9.4.1 Works Supervisors Activity Report – August 2015 9.4.2 Sale of Surplus Equipment

ELECTED MEMBERS/MOTIONS OF WHICH PRIOR NOTICE HAS BEEN GIVEN

11

NEW URGENT BUSINESS INTRODUCED BY THE DECISION OF MEETING 11.1 ELECTED MEMBERS 11.2 STAFF

12

CONFIDENTIAL ITEMS

13

COUNCILLOR REPORTS

14

TIME and DATE of NEXT MEETING That the next Ordinary Council Meeting be held on Thursday 22nd October 2015.

15

CLOSURE OF MEETING 3.35pm

CHIEF EXECUTIVE OFFICER’S REPORT

9.1.1 CHRISTMAS OFFICE CLOSURE

Agenda Reference: CEO 09/15 -01 Location/Address: Shire of Sandstone Name of Applicant: Shire of Sandstone Disclosure of Interest: Nil Date of Report: 1st September 2015 Author: Mia Dohnt, Chief Executive Officer Signature of Author: __________________ Summary

Council has in the past closed the Administration Building during the Christmas and New

Year period.

This report seeks Council approval for the closure of the office over the 2015 - 2016

Christmas New Year period.

Attachments

Nil

Background

Nil

Comment

The closure of the office will not adversely affect the operations of the Council and have

minimal impact on the community.

This year the Public Holidays are as follows:

Christmas Day – Friday 25th December

Boxing Day – Saturday 26th December

New Year’s Day – Friday 1st January

It is proposed that the office close at 4.00pm on Wednesday 23rd December 2015 and re-

open on Monday 4th of January 2016. This will allow staff a good break and the opportunity

to travel to be with family over this festive season period.

A number of staff will be available on-call in the event of an emergency.

Staff will take accrued Rostered Days Off or Annual Leave to cover the additional days of

absence other than the Public Holidays.


The closure will be advertised in the Bush Telegraph and on Public Notice Boards.

Consultation

Staff

Statutory Environment

Local Government Act 1995

Local Government (Financial Management) Regulations 1996

Policy Implications

Nil Financial Implications

Nil

Strategic Implications

Nil

Voting Requirements

Simple majority

Officer Recommendation – Item No. 9.1.1 That Council authorise the closure of the Administration Centre from 4.00pm

Wednesday 23rd December 2015 and reopen at 8.30am on Monday 4th January 2016.


MOVED: Cr D McQuie

SECONDED: Cr C Hodshon

That Council authorise the closure of the Administration Centre from 4.00pm

Wednesday 23rd December 2015 and reopen at 8.30am on Monday 4th January 2016.

CARRIED

Voting 6/0


9.1.2 2016 COUNCIL MEETING DATES

Agenda Reference: CEO 09/15 - 02 Location/Address: Shire of Sandstone Name of Applicant: Shire of Sandstone Disclosure of Interest: Nil Date of Report: 1st September 2015 Author: Mia Dohnt, Chief Executive Officer Signature of Author: __________________ Summary

Council is required to adopt and advertise their Council meeting dates and the proposed

2016 dates are submitted for Council’s consideration.

Attachments

Nil Background

Nil

Comment

Council is required under the Local Government (Administration) Regulations 1996 to adopt

annual meeting dates and advertise them to the community.

Council traditionally meets on the 4th Thursday of the month and therefore the dates

proposed for 2016 are:

January - No meeting

February - Thursday 25th

March - Thursday 24th

April - Thursday 28th

May - Thursday 26th

June - Thursday 23rd

July - Thursday 28th

August - Thursday 25th

September - Thursday 22nd

October - Thursday 27th

November - Thursday 24th

December - Thursday 15th (3rd week due to Christmas)

Good Friday is 25th March 2016. Council will need to decide whether the March Ordinary

Meeting of Council should be moved as it is currently the day before Good Friday.


Consultation

Nil



Local Government (Administration) Regulations 1996 Policy Implications


Nil


Nil

Voting Requirements

Simple majority

Officer Recommendation – Item No. 9.1.2

That Council adopt the following meeting dates for 2016 and advertise them in

accordance with the Local Government (Administration) Regulations 1996:




April - Thursday 23rd

May - Thursday 28th

June - Thursday 25th

July - Thursday 23rd


September - Thursday 24th

October - Thursday 22nd





MOVED: Cr C Hodshon

SECONDED: Cr D Bennett

That Council adopt the following meeting dates for 2016 and advertise them in

accordance with the Local Government (Administration) Regulations 1996:




April - Thursday 23rd

May - Thursday 28th

June - Thursday 25th

July - Thursday 23rd


September - Thursday 24th

October - Thursday 22nd



CARRIED

Voting 6/0

9.1.3 ELECTED MEMBERS, COMMITTEE MEMBERS & STAFF CODE OF CONDUCT

Agenda Reference: CEO 09/15 - 03 Location/Address: Shire of Sandstone Name of Applicant: Shire of Sandstone Disclosure of Interest: Nil Date of Report: 16th September 2015 Author: Mia Dohnt, Chief Executive Officer Signature of Author: __________________ Summary

For Council to review the Elected Members, Committee Members and Staff Code of Conduct

as included in the attachments.

Attachments

Draft Elected Members, Committee Members and Staff Code of Conduct Background

Nil

Comment

For Council to consider and adopted the Code of Conduct as contained in the attachments.

Consultation

Nil


The Model Code of Conduct observes statutory requirements of the Local Government Act

1995 (S 5.103 – Codes of Conduct) and Local Government (Administration) Regulations 1996

(Regs 34B and 34C). Policy Implications


Nil


Nil

Voting Requirements

Simple majority


Officer Recommendation – Item No. 9.1.3

That Council adopt the Code of Conduct in the attachments until such time as it is further reviewed.


MOVED: Cr D McQuie


That Council adopt the Code of Conduct in the attachments until such time as it is

further reviewed.

CARRIED

Voting 6/0

SHIRE OF SANDSTONE - CODE OF CONDUCT 1

CODE OF CONDUCT

FOR COUNCIL MEMBERS, COMMITTEE MEMBERS & STAFF


PREAMBLE

The Code of Conduct provides Council Members, Committee Members and staff in Local

Government with consistent guidelines for an acceptable standard of professional conduct. The

Code addresses in a concise manner the broader issue of ethical responsibility and encourages

greater transparency and accountability in individual Local Governments.

The Code is complementary to the principles adopted in the Local Government Act and

regulations which incorporates four fundamental aims to result in :-

(a) better decision-making by local governments;

(b) greater community participation in the decisions and affairs of local governments;

(c) greater accountability of local governments to their communities; and

(d) more efficient and effective local government.

The Code provides a guide and a basis of expectations for Council Members, Committee

Members and staff. It encourages a commitment to ethical and professional behaviour and

outlines principles in which individual and collective Local Government responsibilities may be

based.

STATUTORY ENVIRONMENT

The Model Code of Conduct observes statutory requirements of the Local Government Act

1995 (S 5.103 – Codes of Conduct) and Local Government (Administration) Regulations 1996

(Regs 34B and 34C).

RULES OF CONDUCT

Council Members acknowledge their activities, behaviour and statutory compliance obligations

may be scrutinised in accordance with prescribed rules of conduct as described in the Local

Government Act 1995 and Local Government (Rules of Conduct) Regulations 2007.

1. ROLES

1.1 Role of Council Member

The primary role of a Council Member is to represent the community, and the effective

translation of the community’s needs and aspirations into a direction and future for the Local

Government will be the focus of the Council Member’s public life.

The Role of Council Members as set out in S 2.10 of the Local Government Act 1995 follows :

“A Councillor —

(a) Represents the interests of electors, ratepayers and residents of the district;

(b) provides leadership and guidance to the community in the district;

(c) facilitates communication between the community and the council;

(d) participates in the local government’s decision-making processes at council and

committee meetings; and

(e) performs such other functions as are given to a Councillor by this Act or any other

written law.”


A Council Member is part of the team in which the community has placed its trust to make

decisions on its behalf and the community is therefore entitled to expect high standards of

conduct from its elected representatives. In fulfilling the various roles, Council Members

activities will focus on:

achieving a balance in the diversity of community views to develop an overall strategy for

the future of the community;

achieving sound financial management and accountability in relation to the Local

Government’s finances;

ensuring that appropriate mechanisms are in place to deal with the prompt handling of

residents’ concerns;

working with other governments and organisations to achieve benefits for the community at

both a local and regional level;

having an awareness of the statutory obligations imposed on Council Members and on

Local Governments.

In carrying out its functions a local government is to use its best endeavours to meet the needs

of current and future generations through an integration of environmental protection, social

advancement and economic prosperity.

1.2 Role of Staff

The role of staff is determined by the functions of the CEO as set out in S 5.41 of the Local

Government Act 1995 : -

“The CEO’s functions are to —

(a) advise the council in relation to the functions of a local government under this Act

and other written laws;

(b) ensure that advice and information is available to the council so that informed

decisions can be made;

(c) cause council decisions to be implemented;

(d) manage the day to day operations of the local government;

(e) liaise with the mayor or president on the local government’s affairs and the

performance of the local government’s functions;

(f) speak on behalf of the local government if the mayor or president agrees;

(g) be responsible for the employment, management supervision, direction and

dismissal of other employees (subject to S 5.37(2) in relation to senior employees);

(h) ensure that records and documents of the local government are properly kept for the

purposes of this Act and any other written law; and

(i) perform any other function specified or delegated by the local government or

imposed under this Act or any other written law as a function to be performed by the

CEO.”

1.3 Role of Council The Role of the Council is in accordance with S 2.7 of the Local Government Act 1995 :

“(1) The council —

(a) directs and controls the local government’s affairs; and

(b) is responsible for the performance of the local government’s functions.

(2) Without limiting subsection (1), the council is to —

(a) oversee the allocation of the local government’s finances and resources; and

(b) determine the local government’s policies.”


1.4 Relationships between Council Members and Staff

An effective Councillor will work as part of the Council team with the Chief Executive Officer

and other members of staff. That teamwork will only occur if Council Members and staff have

a mutual respect and co-operate with each other to achieve the Council’s corporate goals and

implement the Council’s strategies. To achieve that position, Council Members need to observe

their statutory obligations which include, but are not limited to, the following :

accept that their role is a leadership, not a management or administrative one;

acknowledge that they have no capacity to individually direct members of staff to carry out

particular functions;

refrain from publicly criticising staff in a way that casts aspersions on their professional

competence and credibility

2. CONFLICT AND DISCLOSURE OF INTEREST

2.1 Conflict of Interest

(a) Council Members, Committee Members and staff will ensure that there is no actual (or

perceived) conflict of interest between their personal interests and the impartial fulfilment

of their professional duties.

(b) Staff will not engage in private work with or for any person or body with an interest in a

proposed or current contract with the Local Government, without first making disclosure to

the Chief Executive Officer. In this respect, it does not matter whether advantage is in fact

obtained, as any appearance that private dealings could conflict with performance of duties

must be scrupulously avoided.

(c) Council Members, Committee Members and staff will lodge written notice with the Chief

Executive Officer describing an intention to undertake a dealing in land within the local

government area or which may otherwise be in conflict with the Council's functions (other

than purchasing the principal place of residence).

(d) Council Members, Committee Members and staff who exercise a recruitment or other

discretionary function will make disclosure before dealing with relatives or close friends

and will disqualify themselves from dealing with those persons.

(e) Staff will refrain from partisan political activities which could cast doubt on their neutrality

and impartiality in acting in their professional capacity. An individual’s rights to maintain

their own political convictions are not impinged upon by this clause. It is recognised that

such convictions cannot be a basis for discrimination and this is supported by anti-

discriminatory legislation.

2.2 Financial Interest

Council Members, Committee Members and staff will adopt the principles of disclosure of

financial interest as contained within the Local Government Act.


2.3 Disclosure of Interest

Definition :

In this clause, and in accordance with Regulation 34C of the Local Government

(Administration) Regulations 1996 -

“interest” means an interest that could, or could reasonably be perceived to, adversely affect

the impartiality of the person having the interest and includes an interest arising from kinship,

friendship or membership of an association.

(a) A person who is an employee and who has an interest in any matter to be discussed at a

council or committee meeting attended by the person is required to disclose the nature of the

interest -

(i) in a written notice given to the CEO before the meeting; or

(ii) at the meeting immediately before the matter is discussed.

(b) A person who is an employee and who has given, or will give, advice in respect of any

matter to be discussed at a council or committee meeting not attended by the person is required

to disclose the nature of any interest the person has in the matter -

(i) in a written notice given to the CEO before the meeting; or

(ii) at the time the advice is given.

(c) A requirement described under items (a) and (b) exclude an interest referred to in S 5.60 of

the Local Government Act 1995.

(d) A person is excused from a requirement made under items (a) or (b) to disclose the nature of

an interest if -

(i) the person's failure to disclose occurs because the person did not know he or she

had an interest in the matter; or

(ii) the person's failure to disclose occurs because the person did not know the matter in

which he or she had an interest would be discussed at the meeting and the person

discloses the nature of the interest as soon as possible after becoming aware of the

discussion of a matter of that kind.

(e) If a person who is an employee makes a disclosure in a written notice given to the CEO

before a meeting to comply with requirements of items (a) or (b), then -

(i) before the meeting the CEO is to cause the notice to be given to the person who is to

preside at the meeting; and

(ii) immediately before a matter to which the disclosure relates is discussed at the

meeting the person presiding is to bring the notice and its contents to the attention of

the persons present.

(f) If -

(i) to comply with a requirement made under item (a), the nature of a

person's interest in a matter is disclosed at a meeting; or

(ii) a disclosure is made as described in item (d)(ii) at a meeting; or

(iii) to comply with a requirement made under item (e)(ii), a notice disclosing

the nature of a person's interest in a matter is brought to the attention of the persons

present at a meeting,

the nature of the interest is to be recorded in the minutes of the meeting.


3. PERSONAL BENEFIT

3.1 Use of Confidential Information

Council Members, Committee Members and staff will not use confidential information to gain

improper advantage for themselves or for any other person or body, in ways which are

inconsistent with their obligation to act impartially and in good faith, or to improperly cause

harm or detriment to any person or organisation.

3.2 Intellectual Property

The title to Intellectual Property in all duties relating to contracts of employment will be

assigned to the Local Government upon its creation unless otherwise agreed by separate

contract.

3.3 Improper or Undue Influence

Council Members and staff will not take advantage of their position to improperly influence

other Council Members or staff in the performance of their duties or functions, in order to gain

undue or improper (direct or indirect) advantage or gain for themselves or for any other person

or body.

3.4 Gifts

Definitions :

In this clause, and in accordance with Regulation 34B of the Local Government

(Administration) Regulations 1996 -

“activity involving a local government discretion” means an activity -

(a) that cannot be undertaken without an authorisation from the local government; or

(b) by way of a commercial dealing with the local government;

“gift” has the meaning given to that term in S 5.82(4) except that it does not include -

(a) a gift from a relative as defined in S 5.74(1); or

(b) a gift that must be disclosed under Regulation 30B of the Local Government

(Elections) Regulations 1997; or

(c) a gift from a statutory authority, government instrumentality or non-profit

association for professional training;

“notifiable gift”, in relation to a person who is an employee, means -

(a) a gift worth between $50 and $300; or

(b) a gift that is one of 2 or more gifts given to the employee by the same person within

a period of 6 months that are in total worth between $50 and $300;

“prohibited gift”, in relation to a person who is an employee, means -

(a) a gift worth $300 or more; or

(b) a gift that is one of 2 or more gifts given to the employee by the same person within

a period of 6 months that are in total worth $300 or more.

(a) A person who is an employee is to refrain from accepting a prohibited gift from a person

who -

(i) is undertaking or seeking to undertake an activity involving a local government

discretion; or

(ii) it is reasonable to believe is intending to undertake an activity involving a local

government discretion.


(b) A person who is an employee and who accepts a notifiable gift from a person who -

(i) is undertaking or seeking to undertake an activity involving a local government

discretion; or

(ii) it is reasonable to believe is intending to undertake an activity involving a local

government discretion,

notify the CEO, in accordance with item (c) and within 10 days of accepting the gift, of the

acceptance.

(c) The notification of the acceptance of a notifiable gift must be in writing and include -

(i) the name of the person who gave the gift; and

(ii) the date on which the gift was accepted; and

(iii) a description, and the estimated value, of the gift; and

(iv) the nature of the relationship between the person who is an employee and the

person who gave the gift; and

(v) if the gift is a notifiable gift under paragraph (b) of the definition of “notifiable gift”

(whether or not it is also a notifiable gift under paragraph (a) of that definition) –

(1) a description; and

(2) the estimated value; and

(3) the date of acceptance,

of each other gift accepted within the 6 month period.

(d) The CEO is to maintain a register of notifiable gifts and record in it details of notifications

given to comply with a requirement made under item (c).

(e) This clause does not apply to gifts received from a relative (as defined in S 5.74(1) of the

Local Government Act) or an electoral gift (to which other disclosure provisions apply).

(f) This clause does not prevent the acceptance of a gift on behalf of the local government in the

course of performing professional or ceremonial duties in circumstances where the gift is

presented in whole to the CEO, entered into the Register of Notifiable Gifts and used or retained

exclusively for the benefit of the local government.

4. CONDUCT OF COUNCIL MEMBERS, COMMITTEE MEMBERS AND STAFF

4.1 Personal Behaviour

(a) Council Members, Committee Members and staff will:

(i) act, and be seen to act, properly and in accordance with the requirements of the law

and the terms of this Code;

(ii) perform their duties impartially and in the best interests of the Local Government

uninfluenced by fear or favour;

(iii) act in good faith (i.e. honestly, for the proper purpose, and without exceeding their

powers) in the interests of the Local Government and the community;

(iv) make no allegations which are improper or derogatory (unless true and in the public

interest) and refrain from any form of conduct, in the performance of their official or

professional duties, which may cause any reasonable person unwarranted offence or

embarrassment; and

(v) always act in accordance with their obligation of fidelity to the Local Government.


(b) Council Members will represent and promote the interests of the Local Government, while

recognising their special duty to their own constituents.

4.2 Honesty and Integrity

Council Members, Committee Members and staff will:

(a) observe the highest standards of honesty and integrity, and avoid conduct which might

suggest any departure from these standards;

(b) bring to the notice of the Mayor/President any dishonesty or possible dishonesty on the

part of any other member, and in the case of an employee to the Chief Executive Officer.

(c) be frank and honest in their official dealing with each other.

4.3 Performance of Duties

(a) While on duty, staff will give their whole time and attention to the Local Government's

business and ensure that their work is carried out efficiently, economically and effectively,

and that their standard of work reflects favourably both on them and on the Local

Government.

(b) Council Members and Committee Members will at all times exercise reasonable care and

diligence in the performance of their duties, being consistent in their decision making but

treating all matters on individual merits. Council Members and Committee Members will

be as informed as possible about the functions of the Council, and treat all members of the

community honestly and fairly.

4.4 Compliance with Lawful Orders

(a) Council Members, Committee Members and staff will comply with any lawful order given

by any person having authority to make or give such an order, with any doubts as to the

propriety of any such order being taken up with the superior of the person who gave the

order and, if resolution can not be achieved, with the Chief Executive Officer.

(b) Council Members, Committee Members and staff will give effect to the lawful policies of

the Local Government, whether or not they agree with or approve of them.

4.5 Administrative and Management Practices

Council Members, Committee Members and staff will ensure compliance with proper and

reasonable administrative practices and conduct, and professional and responsible management

practices.

4.6 Corporate Obligations

(a) Standard of Dress

Council Members, Committee Members and staff are expected to comply with neat and

responsible dress standards at all times. Accordingly :

(i) Council Members and Committee Members will dress in a manner appropriate to

their position, in particular when attending meetings or representing the Local

Government in an official capacity.


(ii) Management reserves the right to adopt policies relating to corporate dress and to

raise the issue of dress with individual staff.

(b) Communication and Public Relations

(i) All aspects of communication by staff (including verbal, written or personal),

involving Local Government's activities should reflect the status and objectives of

that Local Government. Communications should be accurate, polite and professional.

(ii) As a representative of the community, Council Members need to be not only

responsive to community views, but to adequately communicate the attitudes and

decisions of the Council. In doing so Council Members should acknowledge that:

- as a member of the Council there is respect for the decision making processes of

the Council which are based on a decision of the majority of the Council;

- information of a confidential nature ought not be communicated until it is no

longer treated as confidential;

- information relating to decisions of the Council on approvals, permits and so on

ought only be communicated in an official capacity by a designated officer of the

Council;

- information concerning adopted policies, procedures and decisions of the Council

is conveyed accurately.

(iii) Committee Members accept and acknowledge it is their responsibility to observe any

direction the Local Government may adopt in terms of advancing and promoting the

objectives of the Committee to which they have been appointed.

4.7 Appointments to Committees

As part of their representative role Council Members are often asked to represent the Council on

external organisations. It is important that Council Members :

clearly understand the basis of their appointment; and

provide regular reports on the activities of the organisation.

5. DEALING WITH COUNCIL PROPERTY

5.1 Use of Local Government Resources

Council Members and staff will:

(a) be scrupulously honest in their use of the Local Government's resources and shall not

misuse them or permit their misuse (or the appearance of misuse) by any other person or

body;

(b) use the Local Government resources entrusted to them effectively and economically in the

course of their duties; and

(c) not use the Local Government's resources (including the services of Council staff) for

private purposes (other than when supplied as part of a contract of employment), unless

properly authorised to do so, and appropriate payments are made (as determined by the

Chief Executive Officer).


5.2 Travelling and Sustenance Expenses

Council Members, Committee Members and staff will only claim or accept travelling and

sustenance expenses arising out of travel-related matters which have a direct bearing on the

services, policies or business of the Local Government in accordance with Local Government

policy and the provisions of the Local Government Act.

5.3 Access to Information

(a) Staff will ensure that Council Members are given access to all information necessary

for them to properly perform their functions and comply with their responsibilities.

(b) Council Members will ensure that information provided will be used properly and to

assist in the process of making reasonable and informed decisions on matters before the

Council.


Acceptance of the Shire of Sandstone Elected Members,

I,_____________________________________________________

of_____________________________________________________

in my capacity as_____________________ of the Shire of Sandstone

hereby agree to be bound by this Code of Conduct which was adopted

by the Council at the meeting held Thursday 24th September 2015

_________________________________ __________

(Signature) Date

Witnessed by:

________________________ President (Elected Members Only)

Cr Beth Walton

________________________ Chief Executive Officer

Mia Dohnt


9.1.4 POLICY MANUAL REVIEW

Agenda Reference: CEO 09/15 – 04 Location/Address: Shire of Sandstone Name of Applicant: Shire of Sandstone Disclosure of Interest: Nil Date of Report: 17th September 2015 Author: Mia Dohnt, Chief Executive Officer Signature of Author: ______________________

Summary

Council is requested to consider and adopt a revised Shire of Sandstone Policy Manual.

Attachments

A copy of the revised Policy Manual has been forwarded with this agenda. Background

A major review of the Policy Manual was conducted in May 2014.

Comment

All proposed changes to the Policy Manual adopted in May 2014 have been marked and

show in red in the Policy Manual included in the attachments.

Consultation

Nil



Policy Implications

Revised Council Policy Manual Financial Implications

Nil


Nil Voting Requirements

Simple majority


Officer Recommendation – Item No. 9.1.4 That Council adopt the revised Policy Manual as presented.


MOVED: Cr D McQuie

SECONDED: Cr D Bennett

That Council adopt the revised Policy Manual as presented.

CARRIED

Voting 6/0

Council Policy Manual

September 2015 Formatted: Right, Indent: Left: 13cm, First line: 0 cm

2

Shire of Sandstone

Council Policy Manual

Index

1. Council Orange

2. Administration Green

3. Bushfire Yellow

4. Finance Gold

5. Town Planning & Building Blue

6. Engineering Purple

3

Index by Section

1. Council

1.1 Press Statements

1.2 Deputations to Council

1.3 Leave of Absence

1.4 Policy Decision Making

1.5 Delegations Moving Motions at Association

Conferences

1.6 Travel Expenses

1.7 WALGA – Nominations to Boards & Committees

1.8 Use of Council’s Common Seal

1.9 Occupational Health & Safety

SHIRE OF SANDSTONE COUNCIL POLICY MANUAL

4

POLICY: PRESS STATEMENTS POLICY NO: 1.1 SECTION: COUNCIL COUNCIL MEETING HELD: 30th May 201325th September 2015 DATE TO BE REVIEWED: MAY 20142016

That media statements made on behalf of the Shire of Sandstone are only to be made by the

Shire President and/or Chief Executive Officer.

Formatted: Superscript


5

POLICY: DEPUTATIONS TO COUNCIL MEETINGS POLICY NO: 1.2 SECTION: COUNCIL COUNCIL MEETING HELD: 30th May 201325th September 2015 DATE TO BE REVIEWED: MAY 20142016

That deputations/delegation’s wishing to meet with Council, are firstly to meet with staff to

consider the delegation’s request and resolve any problems where possible. Should staff

consider it necessary for the delegation to meet with Council, then the request will be referred to

the Shire President for consideration.



6

POLICY: LEAVE OF ABSENCE

POLICY NO: 1.3 SECTION: COUNCIL COUNCIL MEETING HELD: 30th May 201325th September 2015 DATE TO BE REVIEWED: MAY 20142016

That leave of absence is not to be granted unless applied for. Section of the Local Government Act 1995 – Disqualification for failure to attend meetings 2.25 (1) A Council may, by resolution, grant leave of absence to a member.

(2) Leave is not to be granted to a member in respect of more than 6 consecutive

ordinary meetings of the Council without the approval of the Minister.

(3) The granting of leave is to be recorded in the minutes of the meeting.

(4) A member who is absent, without first obtaining leave of the Council, throughout 3

consecutive ordinary meetings of the Council is disqualified from continuing his or

her membership of the Council.

(5) The non-attendance of a member at the time and place appointed for an ordinary

meeting of Council does not constitute absence from an ordinary meeting of

Council –

(a) if no meeting of the Council at which a quorum is present is actually held on

that day; or

(b) if the non-attendance occurs while –

(i) the member has ceased to act as a member after written notice has

been given to the member under section 2.27 (3) and before written

notice has been given to the member under section 2.27 (5).

(ii) while proceedings in connection with the disqualification of the

member have been commenced and are pending; or

(iii) while the election of the member is disputed and proceedings

relating to the disputed election have been commenced and are

pending.



7

POLICY: POLICY MANUAL POLICY NO: 1.4 SECTION: COUNCIL COUNCIL MEETING HELD: 30th May 201325th September 2015 DATE TO BE REVIEWED: MAY 20142016

That a Policy Manual for recording Policy Decisions of Council be kept, and that to retain this as a

live document, annual reviews of the manual be undertaken by a committee of Council with

recommendations for change being submitted to full Council.



8

POLICY: DELEGATES MOVING MOTIONS AT

ASSOCIATION CONFERENCES


That delegates representing Council at Zone Conferences shall vote and move motions as they

see fit and as they believe reflects the views of Council. This authority is granted subject to the

delegates reporting back to Council the proceedings of the Conferences at the next Ordinary

Meeting.



9

POLICY: TRAVELLING EXPENSES


That where there is a Council delegation requiring members to travel to any part of the State,

Shire vehicles may be provided and no mileage paid to members who travel in other vehicles,

unless:-

1. A Council vehicle is not available; or 2. There is insufficient room to convey all members of the deputation; or 3. Council has agreed by resolution to pay mileage; or 4. Unless there are special circumstances which have been authorised by the Chief

Executive Officer.



10

POLICY: WALGA – NOMINATIONS TO BOARDS & COMMITTEES


Where WALGA seeks nominations from Council for various Boards and Committees and the

turnaround period for nominations does not coincide with Council meetings, Council supports the

nomination of Council members or serving officers without such approval having to advance

through the normal Council meeting process.



11

POLICY: USE OF COUNCIL’S COMMON SEAL POLICY NO: 1.8 SECTION: COUNCIL COUNCIL MEETING HELD: 30th May 201325th September 2015 DATE TO BE REVIEWED: MAY 20142016

Where a Council approved or authorised activity or occurrence requires the common seal to be

affixed (or where the Shire President and Chief Executive Officer determine it would be

appropriate to so affix the seal) the Shire President and Chief Executive Officer shall be

authorised to sign and seal the document or item, on Council’s behalf.

1. For official documents which require the common seal of the Shire to be affixed, the

seal shall be accompanied by the following wording:-

“The Common Seal of the Shire of Sandstone was hereto affixed by authority of

Council.”

Shire President Chief Executive Officer

(Noting that the Deputy Shire President and Deputy Acting Chief Executive Officer

can proxy in the absence of the respective principal person)

That when the Common Seal is used for official documents, it be referred to Council

for endorsement.

2. For use on ceremonial occasions (ie: Certificates of Appreciation, etc) or where there

is no legal requirement to affix the seal to a document, the Shire President and Chief

Executive Officer are authorised to decide how best to affix the seal and (if need be)

sign the document on the Shire’s behalf.



12

POLICY: OCCUPATIONAL HEALTH &SAFETY POLICY NO: 1.9 SECTION: COUNCIL COUNCIL MEETING HELD: 30th May 201325th September 2015 DATE TO BE REVIEWED: MAY 20142016

The Shire of Sandstone regards the promotion of sound and effective Occupational Safety and

Health practices as a common objective for the CEO, Managers, Supervisors, Employees and

Contractors.

The Policy of the Shire of Sandstone is to ensure that every employee works in an environment

where direct efforts are made to prevent accidents, injury and disruption to employees’ health and

foreseeable work hazards.

The Shire of Sandstone acknowledges a duty to achieve these objectives by:

Providing and maintaining a safe working environment.

Providing adequate training and instruction to enable employees to perform their work

safely and effectively.

Investigating all actual and potentially injurious occurrences in order to eliminate the

cause, and reduce the level of risk.

Comply with AS/NZS 4801 Occupational Health and Safety Management Systems audit

tool.

Compliance with Occupational Safety and Health (OSH) Act 1984, 2005 amendments,

and Regulations 1996, relevant OSH Australian Standards, Codes of Practices and

Guidance Notes.

Employees have a duty of cooperation in the attainment of these objectives by:

Working with care for their own safety and that of other employees, contractors and public

who may be affected by their acts or omissions.

Reporting conditions which appear to be unsafe to their Supervisor.

Cooperating in the fulfilment of the obligations placed on their employer.

Assisting in the investigation and the reporting of any accidents with the objective of

introducing measures to prevent re-occurrence.

A safe and efficient place of work is our goal, and we must all be committed to reach this

outcome.



13

Index by Section

2. Administration

2.1 Staff Attraction and Retention Benefits

2.2 No Smoking

2.3 Negotiated Salaries/Senior Employees

2.4 Gratuity Payment to Council

Employees/Recognition of Long and Outstanding

Service

2.5 Acting Chief Executive Officer

2.6 Awards – Salaries & Wages Representation

2.7 Use of Local Government Equipment

2.8 Reserves – Notification of Surrounding

Landowners

2.9 Council Workers Christmas Function

2.10 Local Government Awards,

Over-Award Payment Percentage

and Leading Hand Allowance

2.11 Vehicle Policy

2.12 OSH – Injury Management

2.13 Staff Housing

2.14 Equal Employment Opportunity Statement

2.15 Complaints and Grievances

2.16 Fitness for Work Policy and Procedure

2.17 Emergency Services Leave

2.18 Internal Audit and Risk Management Policy

2.19 Recordkeeping Policy


14

2.20 Access and Inclusion Policy for People with

Disabilities and their Families

Formatted: Indent: Left: 3.8 cm,Hanging: 1.95 cm


15

POLICY: STAFF ATTRACTION AND RETENTION BENEFITS POLICY NO: 2.1 SECTION: ADMINISTRATION COUNCIL MEETING HELD: 30th May 201325th September 2015 DATE TO BE REVIEWED: MAY 20142016

In recognition of labour shortages experienced globally, the Shire of Sandstone participates in the

evolutionary process of redeveloping itself into an Employer of Choice.

An integral component of this strategy is Council’s capacity to offer incentives to employees. Performance and Service Recognition Scheme

In an effort to provide an incentive for staff to remain with the Shire of Sandstone, a system

recognising a combination of exemplary performance and longevity of service applies to all full-

time, part-time, casual and contract staff, with part-time and casual employees being entitled to a

pro-rata percentage calculated on the number of ordinary hours worked during the calendar year

from 1 December to 30 November.

The following amounts will be paid to employees in the first pay period after 1 December

annually, based on the following thresholds being reached:

First year of employment up to 30 November (qualification period)

will attract a pro-rata entitlement of up to $3,000

First full year after qualification: $4,000

Second full year after qualification: $5,000

Third full year after qualification: $6,000

Fourth full year after qualification: $7,000

Subsequent years: $7,500

Employees forfeit their entitlement to any performance or service recognition payment where they

part Council’s employ at any time during the period after the 1st December and before the next

payment is due on the 30th November.

A pro-rata entitlement of the applicable Performance and Service Recognition payment will be

payable to new employees if their service forms part of the calendar period 1 December to 29

November and their performance warrants the payment.



16

Housing Incentive Payments

Housing Incentive Payments be granted to all Shire Employees not residing in accommodation

provided by Council at the rate of $130.00 per week. Housing Incentive Payments provided to

employees engaged on a permanent part-time basis will be applied on a pro-rata basis.

Where Council accommodation is provided, it is done so on a rent-free basis.

Superannuation Contributions

That Councils contribution for Superannuation will be as follows:-

That Council contributes 5% for the first 12 months service and 5% thereafter of an

employee’s gross pay to those employees contributing 1% or greater of their own gross

pay to the WA Local Government Superannuation Voluntary Scheme.

Contributions to the Compulsory Occupational Superannuation Scheme will be at the rate

set from time to time in line with the Superannuation Guarantee Component (SGC),

currently representing 9.25% 9.5%(as of 1 July 20132015) of an employee’s gross salary.

Council reserves the right to negotiate alternative contributions for employees engaged on

a negotiated contract of employment.

Utility cost channelling

Utility costs (Electricity, Gas and Telephone) for all non-contract staff are paid by Council, and the

consumption component of these costs is passed on to the resident for their reimbursement to

Council via a Sundry Debtor arrangement. The Chief Executive Officer has authority to negotiate

Council contributions to these expenses within budget provisions as required to assist in

attracting and retaining employees.

Annual Leave

In recognition of the isolation employees within the Sandstone community face, Council will

provide all staff with an additional one week of Annual Leave plus Leave Loading over and above

the award or contract provisions for all employees.

Travel Leave

In recognition of the isolation employees within the Sandstone community face, Council will

provide staff with two days additional Sick Leave for the purpose of travelling for medical and

dental attention for the employee or an immediate family member who is domiciled with the

employee. This leave is to be non-cumulative.

Removal/Relocation Expenses

That Council, in an effort to encourage quality staff to the Shire of Sandstone, contributes to

removal/relocation expenses up to a maximum of $4,000.00. Reimbursement of the

removal/relocation expenses will be as follows:-


17

50% of the cost being repaid to the employee immediately after commencement.

The balance to be repaid following 6 months service.

In respect to prospective employees that will be negotiating a contract of employment with the

Shire of Sandstone, Council reserves the right to negotiate individually with the prospective

employee regarding removal/relocation expenses.

If an employee leaves the employment of the Shire within 12 months of commencement 50% of

any relocation costs are to be reimbursed to the Shire of Sandstone.

Purchase of FBT Exempt Equipment

The Shire of Sandstone supports staff in their purchase of Fringe Benefits Tax exempt work-

related items such as a portable electronic device, an item of computer software, item of

protective clothing, briefcase or tool of trade through salary sacrifice, subject to persons satisfying

the Australian Tax Office requirements. Salary cannot be sacrificed to purchase desktop

Personal Computers or peripherals such as monitors, scanners, etc.

Staff have the option to either purchase a product and seek reimbursement or Council will remit

payment to the supplier directly. Staff will be provided with the opportunity to repay this balance

via payroll deductions over a period of up to twelve months. Staff members leaving the employ of

Council prior to their full balance being recovered will be required to remit the balance

automatically via their termination payment.

Staff Training

That Council allows appropriate accommodation (including meals) and travel expenses to be

incurred by Staff when attending Training Seminars and Courses. Accommodation is to be

arranged only by the relevant Executive Manager. Payment for private accommodation shall not

be granted unless approved by the Chief Executive Officer.

Retirement Seminars

Within 24 months of an employee approaching retirement, application may be made to the

employees’ appropriate Manager for the employee to attend a seminar on retirement planning at

shared cost.

Council’s contribution may be to a maximum of $1,000.00.

Office Uniform Policy

To maintain Council’s corporate image administration staff are encouraged to wear a uniform or

appropriate non-corporate attire. To support the wearing of uniforms and corporate attire Council

will contribute up to $500 per employee per year. Any additional cost is to be incurred by the

employee.


18

POLICY: NO SMOKING POLICY NO: 2.2 SECTION: ADMINISTRATION COUNCIL MEETING HELD: 30th May 2013 DATE TO BE REVIEWED: MAY 2014

That a ‘No Smoking’ policy throughout all Council owned and operated buildings and

vehicles/plant be adopted and enforced.


19

POLICY: NEGOTIATED SALARIES/SENIOR EMPLOYEES POLICY NO: 2.3 SECTION: ADMINISTRATION COUNCIL MEETING HELD: 30th May 201325th September 2015 DATE TO BE REVIEWED: MAY 20142016

That the following Manager’s salaries and conditions are reviewed annually on anniversary dates by the Chief Executive Officer on a performance based criteria and that following the review, the Chief Executive Officer is to submit recommendations to Council for consideration.

Deputy Chief Executive Officer / Manager Finance and Administration Works Supervisor

That Council designate the Deputy Chief Executive Officer, Works Supervisor and Community Engagement Facilitator as Senior Employees as per the Local Government Act 1995.



20

POLICY: GRATUITY PAYMENTS TO COUNCIL EMPLOYEES/RECOGNITION OF LONG AND OUTSTANDING SERVICE

POLICY NO: 2.4 SECTION: ADMINISTRATION COUNCIL MEETING HELD: 30th May 201325th September 2015 DATE TO BE REVIEWED: MAY 20142016

Gratuity Payments

Council does not favour gratuity payments on termination of employment but reserves the right in

cases of exceptional service to make a gratuity payment through the normal budget process in

accordance with Section 5.50(1) & (2) of the Local Government Act.

Recognition of Long and Outstanding Service

That when Long or Outstanding Service has been reached by an employee (multiples of 10

years), the CEO informs Council, in order that the Long or Outstanding service may be

recognised appropriately, at the discretion of the Chief Executive Officer.

That for the purpose of section 5.50 (1) of the Act, the following maximum amounts be spent on a presentation gift to employees who retire or resign after a period of satisfactory service, at the CEO’s discretion –

- where an employee leaves prior to 5 years service – up to a value not exceeding $20

for each year (or part) of service

- 5 – 10 years – up to a value not exceeding $100, plus $25 for each year (or part) of

service over 5 years

- 10 – 15 years – up to a value not exceeding $250 plus $40 for each year (or part) of


- 15 – 20 years – up to a value not exceeding $500 plus $55 for each year (or part) of


- 20 years plus– up to a value not exceeding $800 plus $70 for each year (or part) of


The Council reserves the right to pay an additional amount to that set out in this policy, where it considers circumstances warrant, in which event local public notice will be given.


Formatted: Font: (Default) Arial, 11 pt

Formatted: Font: (Default) Arial

Formatted: Font: (Default) Arial, 11 pt


21

POLICY: ACTING CHIEF EXECUTIVE OFFICER POLICY NO: 2.5 SECTION: ADMINISTRATION COUNCIL MEETING HELD: 30th May 201325th September 2015 DATE TO BE REVIEWED: MAY 20142016

That when the Chief Executive Officer is on Annual Leave or Extended Sick Leave the

appointment of an Acting Chief Executive Officer will be at Council’s direction and/or resolution.

In the event of the Chief Executive Officer taking Long Service Leave a relieving Chief Executive

Officer is to be appointed by Council.



22

POLICY: AWARDS – SALARIES AND WAGES REPRESENTATION POLICY NO: 2.6 SECTION: ADMINISTRATION COUNCIL MEETING HELD: 30th May 201325th September 2015 DATE TO BE REVIEWED: MAY 20142016

That FitzGerald Strategies is appointed as Council’s industrial relations advisor and to represent

the Shire of Sandstone in matters relating to condition of employment claims by Unions or

employees.



23

POLICY: USE OF LOCAL GOVERNMENT EQUIPMENT


1. There should be no private use of Local Government equipment contained within the

Depot, Administration Centre or Tourist Information Centre by employees for

commercial gain.

2. Local Government equipment may be utilised by staff for personal use, with the

discretion of this use subject to individual circumstances satisfying Council’s Chief

Executive Officer.

3. All Local Government equipment should be marked clearly to identify it as belonging to

the Shire of Sandstone and returned to the facility taken from within the period of time

agreed (preferably on the weekend of Rostered Days Off).

4. Any employee found utilising equipment outside of the circumstances approved by the

Chief Executive Officer or utilising the equipment in such a manner to be considered

negligent, that employee will forfeit future access to any Council equipment.



24

POLICY: RESERVES – NOTIFICATION TO SURROUNDING LAND OWNERS


That when notice is received concerning any proposed changes in status of land (other than

ownership) to Reserves, Council as a matter of courtesy notifies all adjoining landowners of the

proposed changes for their information and/or comment.



25

POLICY: COUNCIL CHRISTMAS FUNCTION POLICY No.: 2.9 SECTION: ADMINISTRATION COUNCIL MEETING HELD: 30th May 201325th September 2015 DATE TO BE REVIEWED: MAY 20142016

That the Chief Executive Officer is authorised to organise an Annual Christmas Function for the

outside Shire workforce with costs to be within pre-determined budget provisions.



26

POLICY: LOCAL GOVERNMENT AWARDS, OVER-AWARD PAYMENT PERCENTAGE AND LEADING HAND ALLOWANCE POLICY No.: 2.10 SECTION: ADMINISTRATION COUNCIL MEETING HELD: 30th May 201325th September 2015 DATE TO BE REVIEWED: MAY 20142015

Non-Contract Staff are engaged by the Shire of Sandstone in accordance with the Local

Government Officers Award or Municipal Employees Award that clearly stipulates classifications

with minimum weekly rates effective from time to time. Any wage adjustment is to take effect from

the first pay period of any new financial year unless otherwise directed by the Arbitration

Commission.

In recognising the need to attract quality personnel to Sandstone, but at the same time,

recognising the responsibilities associated with each level, an over-award payment percentage is

to be loaded to the minimum rates applicable.

Furthermore, in recognition of the responsibilities associated with conducting the role of Leading-

Hand within the Construction Crew, a Leading Hand Allowance is applicable.

The Shire of Sandstone Over-Award Payment Percentage is: 45%

The Shire of Sandstone Leading Hand Allowance (per week) is: $100

Both the Over-Award Percentage and Leading Hand Allowance will be reviewed annually in

accordance with the review of the full Policy Manual and prior to the setting of the annual budget.



27

POLICY: VEHICLE POLICY POLICY No.: 2.11 SECTION: ADMINISTRATION COUNCIL MEETING HELD: 30th May 201325th September 2015 DATE TO BE REVIEWED: MAY 20142016

Objective

The objective of this policy is to help ensure Council’s vehicles, plant & equipment is replaced at a

time which optimises its use and minimises the whole of life cost.

Policy Provisions

In order to enable this policy to be implemented effectively and to eliminate the requirement to

amend this policy each time vehicles, plant or equipment is replaced, Councils current list of plant

has been separated into various categories with a replacement strategy for each category.

This policy is intended to be the basis for the on-going review of Council’s 10-year replacement

programme.

LIGHT VEHICLES

Level Type & Description

Replacement Strategy

Accessories

1. CEO 4WD Executive Vehicle – Toyota Landcruiser GXL or equivalent

80,000 or 3 years Roo bar, towbar, window tint, floor mats, dash mat, seat covers, Sat phone, new UHF radio, emergency GPS, first aid kit, fire extinguisher

2. Senior Leading HandWorks Supervisor

4WD Toyota Hilux Dual Cab

100,000 or 3 years

Roo bar, towbar, window tint, floor mats, dash mat, seat covers, Sat phone, new UHF radio, Emergency GPS, twin flashing beacons

3. Workshop 4WD – Toyota Landcruiser or equivalent

100,000 or 4 years

Roo bar, towbar, window tint, floor mats, dash mat, seat covers, new UHF radio, first aid kit, fire extinguisher, twin flashing beacons

4. Mtce Grader Operator

4WD utility – Toyota Landcruiser or equivalent

180,000 or 6 years

Roo bar, towbar, window tint, floor mats, dash mat, seat covers, new UHF radio, Sat phone, Emergency GPS, twin flashing beacons first aid kit, fire extinguisher,



28

5. Gardener 2WD utility – Toyota Hilux or equivalent

150,000 or 6 years

Roo bar, towbar, window tint, floor mats, dash mat, seat covers, new UHF radio, Sat phone, Emergency GPS, fire extinguisher, first aid kit, twin flashing beacons

LIGHT TRUCKS

Rubbish Truck Max GCM 10,000 80,000 or 7 years Cage, bin lifter, tow bar, window tint, floor mats, seat covers, UHF radio, roo bar

Maintenance Truck Max GCM 11,000, 3 – 4 metre tray,

80,000 or 5 years Hiab, Roo bar, towbar, window tint, floor mats, dash mat, seat covers, UHF radio, Emergency GPS, twin flashing beacons, tool box

Crew Cab Max GCM 16,000, 4 - 5 metre tray,

80,000 or 5 years Roo bar, towbar, window tint, floor mats, dash mat, seat covers, UHF radio, Sat phone, Emergency GPS, small car fridge, twin flashing beacons, tool box

MISCELLANEOUS PLANT ITEMS

Trailers 10 years

Fire Unit 15 years As specified by FESA

Formatted Table


29

HEAVY VEHICLES

Construction Grader 14 foot blade, pusher block, rear rippers, spare wheel & carrier, slope meter

10,000 hours or 7 years

Window tint, floor mats, seat covers, UHF radio, Emergency GPS, fire extinguisher, twin flashing beacons

Maintenance Grader

180 kw engine – approx, 14 foot blade, pusher block, rear rippers, spare wheel & carrier, slope meter


Window tint, floor mats, seat covers, UHF radio, Sat phone, Emergency GPS, small car fridge, first aid kit, fire extinguisher, twin flashing beacons

Prime Mover – side tipper

GCM 105,000 approx 175,000 or 5 years Roo bar, towbar, window tint, floor mats, seat covers, UHF radio, Sat phone, Emergency GPS, first aid kit, fire extinguisher, twin flashing beacons

Prime Mover – water tanker

GCM 50,000 approx 175,000 or 5 years Roo bar, towbar, window tint, floor mats, seat covers, UHF radio, first aid kit, fire extinguisher, twin flashing beacons,

Tip Truck 8 wheel side/rear tip truck – Hino or equivalent

175,000 or 5 years Roo bar, towbar, window tint, floor mats, seat covers, UHF radio, first aid kit, fire extinguisher, twin flashing beacons

Loader Approx 160kw, 3 – 3.5 cum bucket


Window tint, floor mats, seat covers, UHF radio, fire extinguisher, first aid kit, twin flashing beacons

Backhoe Approx 70kw 6,000 hours or 8 years

Window tint, floor mats, seat covers, UHF radio, fire extinguisher, first aid kit, twin flashing beacons, attachments – forks, small trenching bucket, grab bucket

Side Tipper Trailers 10 years

Vibe Steel roller Approx 70-85 kw – 18 tonne


twin flashing beacons, Window tint, floor mats, seat covers, UHF radio, fire extinguisher

Multi tyred rubber Roller

Approx 65 -75kw – 15 tonne


twin flashing beacons, Window tint, floor mats, seat covers, UHF radio, fire extinguisher


30

Dolly 10 years

Water Cart 5 years

Fuel Tanker Trailer 12 years

Low Loader 10 years

STAFF USE OF LIGHT VEHICLES

Level 1 – CEO

Unrestricted use of vehicle by the officer and spouse including on periods annual and long service

leave within Western Australia – to be reviewed at time of appointing a new CEO.

Council to meet all operating expenses other than fuel and servicing expenses incurred outside of

Western Australia.

Level 2 – Works Supervisor

Limited private use - entitles the Works Supervisor and a driver designated by the Works

Supervisor to use the motor vehicle for both business and private purposes within the South West

Land Division in Western Australia.

Council is to meet all of the operating expenses.

Level 3 – Pool Vehicle

Business use only of the vehicle or as approved by the CEO.


Level 4 & 5 – Workshop and Maintenance Grader Operator

Business use only of the vehicle or as approved by the CEO.



31

POLICY: OCCUPATIONAL SAFETY & HEALTH – INJURY MANAGEMENT

POLICY No.: 2.12 SECTION: ADMINISTRATION COUNCIL MEETING HELD: 30th May 201325th September DATE TO BE REVIEWED: MAY 20142016

Background

Injury management focuses on early reporting, rehabilitation and return to work strategies to

assist the injured worker make an early and safe return to work.

Objective

To meet the Shire’s obligations under Workers’ Compensation and Injury Management Act 1981

by adopting a documented Injury Management System.

Aim of the Injury Management System

To provide the best possible response to the management of workplace injuries, so injured

workers can remain at work or return to work at the earliest appropriate time.

Policy The Shire is committed to assisting injured workers to return to work as soon as medically

appropriate and will adhere to the Workers’ Compensation and Injury Management Act 1981 in

the event of a work related injury.

Management supports the injury management process and recognises that success relies on the

active participation and cooperation of the injured worker. Wherever possible, suitable duties will

be arranged internally having regard for the injured workers’ medical restrictions.

Injury Management Steps

When there is an injury at work the Shire will:

1. Take all necessary action to provide the injured worker with immediate first aid and access

to appropriate medical assistance:

The Iinjury Management Coordinator is the Works Supervisor.

2. The Injury Management Coordinator will inform the appropriate parties as soon as

possible if an injury occurs in the workplace. The appropriate parties are:

Insurance Brokers – LGIS, phone Perth office 08 9483 8888; and

The Chief Executive Officer, Shire of Sandstone.



32

3. The Injury Management Coordinator will inform the injured worker of the need to obtain a

First Medical Certificate.

4. The worker will be supplied with a workers’ compensation claim form.

5. The worker will be assisted to complete the claim form.

6. The First Medical Certificate and the claim form will be lodged with the insurer Insurance

broker within three working days.

7. Close contact will be maintained with the injured worker to check on progress and make

arrangements for the worker to remain at work or return to work as soon as medically

appropriate.

8. A Return to Work Program will be prepared, in consultation with the treating medical

practitioner and the injured worker, when required.

9. The worker will be referred to a workplace rehabilitation* provider when required.

For the purposes of this System the term “workplace rehabilitation” means “vocational

rehabilitation” as defined in the Workers’ Compensation and Injury Management Act

1981.

10. Progress towards the return to work goal will be monitored and recorded.

11. Regular communication will be undertaken with the insurance broker and insurer in

relation to the injured workers’ claim.

Injury Management: Policy and Procedure Manual and a Guide for Employers

The Shire adopts the Injury Management: Policy and Procedure Manual including the Injury

Management: A Guide for Employers published by WorkCover WA which is current at May 2011.


33

POLICY: STAFF HOUSING POLICY No.: 2.13 SECTION: ADMINISTRATION COUNCIL MEETING HELD: 30th May 201325th September 2015 DATE TO BE REVIEWED: MAY 20142016

1. All tenancies of Shire residences are subject to the requirements of the Residential

Tenancies Act 1987 [referred to hereafter as the Act], and the Shire of Sandstone

Tenancy Agreement attached hereto and as from time to time amended by Council. The

Agreement shall provide for the termination of the tenancy on termination of employment

with the Shire.

2. Persons other than the tenant and direct family of the tenant are only permitted to stay in

the house for a maximum of two weeks after which direct Chief Executive Officer (CEO)

approval is required.

3. Unless otherwise stipulated in their employment contract, a security bond equivalent to 4

weeks rent, as set by Council in the annual budget current at the time of employment, is to

be paid. The CEO bond will be the same as other employees. Where a tenant intends to

keep pets particularly dogs and cats, an additional bond of $100 is to be paid. All bonds

will be lodged within 14 days with the Bond Administrator 219 St Georges Terrace Perth

WA 6000held in the Shire of Sandstone Trust Account.

4. CEO approval, in writing, is required for other than the designated tenant to stay in the

house whilst the designated tenant is away on leave.

5. The security bond may be paid by payroll deduction out of the first 4 full pays, and the pet

bond (where applicable) taken out of the 5th pay.

6. Housing will only be provided to employees in cases where the position involves a

minimum of 20 hours or greater per week.

7. Notwithstanding clause 5, Shire housing will only be provided if a vacant residence is

available and the provision or non-provision will be negotiated in each separate

engagement of employees. This is to cover circumstances when housing is not available

or the CEO determines for any reason not to provide housing for a particular employee or

position. Nothing in this policy document should infer an obligation on behalf of the Shire

to provide housing to all its employees.

This clause takes note of the housing incentive payments of Council Policy to Attract and

Retain Staff



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8. Council will set rental each year in the annual budget and consider rental subsidies,

payment of water, electricity and telephone consumption charges in the light of the current

Shire policy designed to attract staff and retain staff. In any case, if rentals are increased,

the tenant will be given the 60 days written notice required under the Act.

9. Shire housing cannot be utilised for any purpose other than as a dwelling without the

express permission of Council.

10. Shire housing will not be provided to an employee who owns a house in Sandstone.

11. All rentals will be subject to a standard Residential Tenancy Agreement with vacation of

the property no later than 14 days from employment with the Shire of Sandstone ceasing.

12. All tenancies will be subject to regular housing inspections – 6 monthly or more frequently

if the need is so determined.

13. Utilities: Council will pay the cost of the utilities connections. Consumption component of

utilities cost is to be paid by tenant by way of Sundry Debtor arrangement.

14. No smoking is permitted in any Council property allocated for Staff Housing.

13.

Telephones in Council Owned Staff Houses

Council will meet the cost of the fixed line rental for employees living in Shire owned

residences. Any additional payment of telephone expenses in staff residences will form

part of contract negotiations with individual staff members.

Water Charges in Staff Houses (Council Owned)

That Council will pay all water accounts for staff residences up to an agreed amount as

part of its operating maintenance. The current approved amount is $250 per quarter

unless otherwise negotiated in the employment contract.

Water Charges for Non-Staff Persons Occupying Council Property

Council meets the cost of the annual water rates and an allowance of $250 per quarter as

part of its operating maintenance programme.

Formatted: Indent: Left: 1.27 cm, No bullets or numbering


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POLICY: EQUAL EMPLOYMENT OPPORTUNITY STATEMENT

POLICY No.: 2.14 SECTION: ADMINISTRATION COUNCIL MEETING HELD: 30th May 2013 DATE TO BE REVIEWED: MAY 2014

EQUAL EMPLOYMENT OPPORTUNITY STATEMENT EQUAL OPPORTUNITY POLICY STATEMENT

This Council recognises its legal obligations under the Equal Opportunity Act, 1984, and will

actively promote equal employment opportunity based solely on merit to ensure that

discrimination does not occur on the grounds of gender, marital status, age, pregnancy,

race, and disability, religious or political convictions.

All employment training with this Council will be directed towards providing equal opportunity

to all employees provided their relevant experience, skills and ability meet the minimum

requirements for such training.

All promotional policies and opportunities with this Council will be directed towards providing

equal opportunity to all employees provided their relevant experience, skills and ability meet

the minimum requirements for such promotion.

All offers of employment within this Council will be directed towards providing equal

opportunity to prospective employees provided their relevant experience, skills and ability

meet the minimum requirements for engagement.

This Council will not tolerate harassment within its workplace. Harassment is defined as any

unwelcome, offensive action or remark concerning a person's race, colour, language,

ethnicity, political or religious convictions, gender, marital status or disability.

The equal opportunity goals of this Council are designed to provide an enjoyable,

challenging, involving, harmonious work environment for all employees where each has the

opportunity to progress to the extent of their ability.

Council will exercise the conditions and requirements of its Equal Opportunity Management

Plan.

HARRASSMENT

Council strongly supports the concept that every employee, elected member and member of

the public employed by or engaged in business with the Council, has a right to do so in an


36

environment which is free from harassment and the Council is committed to providing such

an environment.

Council considers harassment to be an unacceptable form of behaviour which will not be

tolerated and recognises that harassment is unlawful.

Hharassment is any conduct of a and/or sexist nature (whether physical, verbal or non-

verbal) which is unwelcome and unsolicited and rejection of which may disadvantage a

person in their employment or their life in general. The following examples may constitute

harassment when they are considered offensive to an employee, elected member or

member of the general public:

Deliberate and unnecessary physical contact such as patting, pinching, fondling,

kissing, brushing against, touching

Subtle or explicit demands for activities or molestation

Intrusive enquiries into a person's private life

Uninvited and unwelcome jokes that have a and/or sexist undertone

Unsolicited leers and gestures of a nature and the display within the workplace of

offensive material

Council recognises that harassment can undermine health, performance and self-esteem of

individuals and has the potential to create a hostile and intimidating environment. Council is

therefore committed to any action which ensures the absence of harassment in the

workplace including general training of the workforce and specific training for officers

identified to deal with complaints. Appropriate disciplinary action will be taken against any

individual found to be engaging in such conduct.

Any complaints of harassment made against another person associated with the Council will

be viewed seriously, treated confidentially and thoroughly investigated by appropriately

trained persons.

Any person making a claim of harassment will be protected at all times. No transferring of

staff or face to face meetings between the complainant and the person whose behaviour

has been found to be unwelcome will occur without the prior consent of both parties.

An employee whose health or work performance has been affected by harassment will not

have their employment status or conditions disadvantaged in any way.

MEDICAL AND POLICE CLEARANCE CERTIFICATES – APPOINTMENTS

All applicants for any Council position are to be advised that appointment will be subject to

the appointee obtaining a satisfactory Medical Certificate at Council's cost, with the Medical


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Examiner being advised of the duties and activities for the position and a National Police

Clearance.

PROFESSIONAL DEVELOPMENT

Council supports the training and professional development of elected members and staff

to meet identified needs and adequately carry out their duties and further develop their

careers.

Council also acknowledges the value of staff attending conferences and the CEO will

consider each request for such attendance on its merits.

Council will make adequate provision in the annual budget for costs incurred as per policy in

the provision of training/professional development and conference attendance.

Attendances to be within budget unless approved by Council.

PAYMENT OF EXPENSES

Where an officer is authorised to attend a conference or course, Council shall pay for fees,

travelling and accommodation costs.

Where an officer is required to travel on approved Council business, Council shall pay

travelling and accommodation costs.

Travelling costs shall be:

In the case of travel by motor vehicle, travel shall be in a Council vehicle unless agreed

between Council and the officer.

A condition of agreement will be that in the absence of the above the following applies:

In the case of travel by motor vehicle (other than Council's), travelling expenses means

fuel and oil costs only

In the case of other types of travel, the actual cost of travel


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POLICY: COMPLAINTS and GRIEVANCES POLICY No.: 2.15 SECTION: ADMINISTRATION COUNCIL MEETING HELD: 30th May 201325th September 2015 DATE TO BE REVIEWED: MAY 20142016

COMPLAINTS/GRIEVANCE PROCEDURES

Introduction

All complaints/grievances will be treated confidentially and resolved promptly.

Wherever possible, the handling of complaints/grievances and resolution of such will be at the

workplace where they occurred. Care will be taken throughout the investigation to ensure that

neither the complainant nor the alleged aggrieved person are victimised.

It is recognised that cases of harassment may occur between supervisor and employee and as

such, alternative methods of raising complaints are provided for by this procedure.

Procedure

1. A complaint/grievance may be lodged with any of the following person:

Immediate Supervisor/Manager (except where this person is the subject of the

complaint)

Chief Executive Officer

President (only if the complaint is against the Chief Executive Officer)

2. A person receiving a complaint/grievance will:

Decide, in consultation with the complainant, whether the matter can be resolved

at this level or whether it should be referred to a more senior level of

management.

Assure the complainant that all details of the complaint will be treated

confidentially and allow the person to decide on procedure.

Prepare a confidential report for the Chief Executive Officer on the nature of the

complaint and ensure follow-up reports are provided until the matter is resolved.

Ensure no information regarding the complaint is discussed outside this

procedure.

In a case where a union shop steward receives the complaint, the divisional

manager and/or grievance officer is to be advised of the details of the complaint.

3. The person handling the complaint, whether it is the person who received the

complaint or a more senior person, will, with the approval of the complainant:



39

As soon as possible, advise the person subject of the complaint of the nature of

the complaint and provide an opportunity for that person to comment. Where

appropriate the person subject of the complaint should be invited to discontinue

any perceived unwelcome behaviour.

Advise the person subject of the complaint of the right to contact their Union for

advice and representation.

Advise the person subject of the complaint that no disciplinary action will be

taken without the person being given the opportunity to be heard.

Keep simple, brief notes of the facts of the interviews held with both the

complainant and person subject of the complaint.

4. If it is not possible to resolve the complaint simply by discussion with the complainant

and the person subject of the complaint:

The matter will be investigated and where the complainant or the person subject

of the complaint is a member of a Union, the Union will be party to the

investigation.

All documentation relating to the complaint will remain confidential and will not

be produced or made available for inspection, except on the order of a Court or

a request from the Commissioner of Equal Opportunity.

5. During the period of the investigation of a case of a serious complaint/harassment:

If requested by either party or by management, alternative working

arrangements may be made.

6. If, following investigation and resolution, a complaint is judged to have foundation:

Appropriate remedial action will be taken including where appropriate

disciplinary/counselling action appropriate to the circumstances and/or

seriousness of the matter.

A record of the detail of the disciplinary action will remain on the employee's

personal file for a period of 12 months, whereupon the record will be destroyed

unless otherwise decided by the Chief Executive Officer.

7. If, following investigation, a complaint is judged to have no foundation:

The complainant will be counselled and if it is considered that the complaint was

made frivolously or maliciously, disciplinary action may be taken against the

complainant.

Continued referred to a complaint and its aftermath could be considered as

either a continuing or new incident of harassment.


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COMPLAINTS HANDLING GUIDELINES Note: – All actions taken in response to complaints must be documented at each tier for later analysis

First Tier – Front Line Officers

Level of Authority:

1. Authority to resolve mistakes that have no cost (present or future) to Council;

2. Authority to apologise for errors as long as the admission is not an admission of liability on

the Shire’s behalf.

Apology:

A sincere apology for errors can be a potent weapon in resolving complaints! If an apology is

warranted, it should be given immediately in a sincere manner. If not warranted, an apology for

the situation arising that has caused the person to complain can be given without accepting

blame for the organisation.

When to refer a complaint on to second tier officer:

When the complaint is about your own conduct and you are not confident that you can (or

should) deal with it fairly or when the complainant requests it be dealt with by another officer.

When the complaint is outside your delegated authority or area of expertise.

When an officer is alleged to have committed a criminal offence, acted corruptly or engaged in

other serious or controversial conduct, the matter is to be referred immediately to the CEO.

When a complaint is referred on, ensure the officer is fully briefed on the substance of the

complaint so as to alleviate frustration by the complainant of having to explain the matter a

second time.

Second Tier – CEO or relevant Executive Officer

Level of Authority:

1. Authority to review actions of first tier officer decisions.

2. Authority to conciliate within the limits of their delegation.

3. Authority to revoke instructions or orders when within their delegated authority (providing it

is not ultra vires) and the circumstances warrant such revocation.

Review:

A review by the Officer by reconsidering the original decision or action and then instigating

corrective action where appropriate is the easiest of the review options available. If a review is

not an option, then the next phase should be conciliation.


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Conciliation:

Complaints about personnel, especially rudeness or other improper conduct complaints, often are

more conducive to semi-formal conciliations. The aim is to prevent the complaint from escalating

into a larger and more time-consuming dispute. Often prompt attention to a complaint may be

better received and may result in conciliation being achieved to the satisfaction of the parties in a

short period of time.

If the matter is complicated and emotions play a substantial part, the elapsing of time can assist in

allowing tempers to cool, advice to be obtained and alternatives to be investigated and

considered.

When not to undertake conciliation:

The complaint is complex

The facts are likely to be in dispute and investigation may be needed

Disciplinary action is a strong possibility

The outcome the complainant is demanding cannot be provided by the conciliator

Questions of precedence for the organisation may be involved.

Third Tier – Complaints Review Group

The Complaints Review Group consists of the CEO, appropriate Executive Officer(s) and the

Shire President (or his/her delegate) and the Deputy Shire President (or his/her delegate). The

Complaints Review Group may co-opt externally when considered appropriate.

The Group’s role is to:

1. Consider any appeal by complainants to decisions made by officers at the first and second

tier level.

2. Consider any serious complaints involving personal injury, inappropriate behaviour, a

breach of the law or financial implications and complaints that require a detailed

knowledge of the Council’s operations and procedures.

3. Direct complaints about a decision of Council where due process has not been followed,

corrupt conduct, criminal actions or serious improper conduct, to an external body for

investigation.

4. Advise the CEO of the appropriate action to be taken as a result of an investigation.

5. The Complaints Review Group may instruct the CEO to refer the complaint to an external

body such as the Ombudsman’s office, Crime & Corruption Commission, Police

Department, Department of Local Government & Regional Development, etc.


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STEPS FOR INVESTIGATION BY EXECUTIVE OFFICERS 1. Check if there are any previous complaints from this person.

2. Contact the complainant to:

Clarify the complaint

Clarify the outcome sought

Check whether they need support of any kind - whether they have poor sight, hearing

or a language difficulty, and what they need to understand the discussion properly

Explain the investigation procedure

3. The investigating officer is to brief himself/herself on the relevant legal and administrative

background of the complaint.

4. Assess whether the complaint procedure is the most appropriate way of handling the

complaint. If not, discuss alternatives with the complainant (i.e.; appeals to tribunals, legal

action or Police).

5. Consider whether the complaint could be resolved without further investigation.

6. If the complaint is about proposed action by the Council, consider whether the action

should be deferred while the complaint is investigated.

7. Obtain all relevant documents (ensuring you see the originals, not copies). They may

include files, log books and timesheets. Get copies of all the documents reasonably

required.

8. Establish the relevant sequence of events from the files and also the names of the

officers/members most directly involved in the complaint.

9. Prepare a line of questioning for each person to be interviewed:

Use open, not leading questions

Don’t express opinions in words or by your body language

Ask single, not multiple questions

10. Arrange the order of interviews so that where you need to establish normal procedures,

you do this first from the most senior officers and end with the officers most directly

involved in the complaint.

11. Inform those to be interviewed that they can be accompanied by a friend or union

representative, provided the friend is not in a supervisory position over the interviewee.

Explain the complaint clearly to them.

12. Consider whether you need a witness for a particularly difficult interview.

13. Interviews should be conducted in an informal and relaxed manner, but persist in your

questions if necessary. Don’t be afraid to ask the same question more than once. Make

notes of answers or tape the interview, whichever is most appropriate.

14. Try to separate “hearsay” evidence from fact by asking interviewees how they know a

particular fact.


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15. Deal with conflicts of evidence by seeking corroborative evidence. If this is not available,

then as an exceptional measure, consideration can be given to organising a confrontation

between the conflicting witnesses.

16. At the end of the interview, summarise the main points covered by the interviewee and

ask if he/she has anything to add.

17. Make a formal record of the interview from your written notes as soon as possible after the

interview while your memory is fresh. Never leave it longer than the next day.

18. Draft a report setting out the evidence obtained, without including your own opinions and

circulate this for comment to all those interviewed, including the complainant, unless there

are special reasons not to do so.

19. Consider comments and amend the report as necessary, adding conclusions and if

appropriate, a suggested remedy for the complainant.


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NOTICE OF COMPLAINT/COMPLIMENT

This form is to be used to bring to the attention of Councillors or staff any matter of Complaint or Compliment.

Name of Complainant:

Address of Complainant:

Phone: Fax:

Details of complaint/compliment: (please provide as much detail as possible concerning your complaint/compliment. e.g. if it is concerning a road, include the name of the road, location and nature of complaint/compliment.

Signed by complainant/Councillor:

OFFICE USE ONLY

Action taken to rectify complaint

_____

___

_____________________________________________________

Date completed Signed by officer

Referred to Council Yes/No


45

POLICY: Fitness for WorkFITNESS FOR WORK POLICY No.: 2.16 SECTION: ADMINISTRATION COUNCIL MEETING HELD: 30th May 201325th September 2015 DATE TO BE REVIEWED: MAY 20142016

1.0 Purpose The purpose of this policy and procedure is to detail the guidelines and actions required to

manage fitness for work within the workplace, including:

Illicit drug use

Alcohol use

Prescription medication

Other medication

Fatigue

Any other factors where concentration and agility of an employee is affected

The Shire of Sandstone recognises there are many factors that have the potential to affect a

person’s ability to concentrate or function appropriately whilst at work. This risk could adversely

affect the safety and health of the employee, other employees and/or members of the public.

This procedure outlines guidelines and the expectations of the Shire of Sandstone to demonstrate

their duty of care under the Occupational Safety and Health Act and control the incidence of risk

of injury or accident as a result of an employee being unfit for work. Employees found to be

under the influence of or suffering from the adverse effects of drugs, alcohol or any other

substance whilst at work will be disciplined appropriately. Serious offences may result in instant

dismissal. Third offences will result in dismissal.

2.0 References

AS 4308 – 2001; Procedures for the collection, detection and quantitation of drug abuse in

urine

Occupation Safety and Health Act 1984

Poisons Act 1964

3.0 Definitions For the purpose of this policy and procedure the following definitions apply:



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Alcohol – any substance containing alcohol Drugs – Amphetamines, Cannabinoids THC, Opiates, Barbiturates, Cocaine, Methadone,

Benzodiazepines, alcohol and other narcotics, prescription drugs and non-prescription drugs

Fatigue – the inability to perform work effectively or safely due to lack of sleep, or the adverse

effects of medication, alcohol, drugs and/or other substances (including “hangovers” and/or

“come downs”, etc)

Fit for Work – not being under the influence of or affected by the adverse effects of drugs, alcohol

or any other substance, or not being fatigued

Impaired Work Performance – sudden or gradual deterioration in a person’s ability to function

appropriately at work.

Misuse – inappropriate use of a substance on the Shire of Sandstone premises or property,

including overdose of a drug or the failure to take a prescribed drug in accordance with medical

advice

Substance – any drug that may have adverse effects causing impaired work performance

Unfit for Work – being impaired for work and therefore unable to perform duties in a safe manner

Use – eating, drinking, inhaling, injecting or dermal absorption of any substance or drug

4.0 Objectives The objectives of introducing a Fitness for Work procedure is to reduce the risk posed to the Shire

of Sandstone employees by the abuse of alcohol, drugs and substances or impaired work

performance.

This procedure is not aimed at regulating individual’s private behaviour outside the workplace

providing that behaviour does not have a residual effect on work performance.

5.0 Procedure 5.1 Alcohol

Persons being under the influence of alcohol will not be permitted to work on premises or

with property of the Shire of Sandstone.

Employees will be given the opportunity to self-test for alcohol prior to commencing work

to determine their fitness for work.

If an employee deems him/herself fit for work, commences work and subsequently

appears impaired due to the influence of alcohol including working under the adverse

effects of alcohol, they will be stood down from their duties and taken for a blood alcohol


47

test. If the employee is found positive to having a blood alcohol level of 0.05 or over then

instant dismissal may follow.

If an employee refuses a breath or blood alcohol test then instant dismissal may follow.

If the employee is over the legal limit to drive, alternative transport will be required.

All persons in charge of Council vehicles may be breathalysed prior to operating a

vehicle to assure compliance with the provisions of the Road Traffic Act 1974.

All employees may be breathalysed at the commencement of their shift or any other

time at the discretion of the Manager of department.

There may be occasions where alcohol may be included as part of a work function or

other recognised work event. Where management has properly approved the

consumption of alcohol, employees must continue to behave in a sensible and responsible

manner with due care for their own and other people’s safety and wellbeing. Failure to

behave in a sensible and responsible manner with due care, or any failure to follow any

directions given by management with regard to the consumption of alcohol may result in

disciplinary action. It is a condition of the Shire of Sandstone that employees make

alternative arrangements to get home. The Shire of Sandstone accepts no responsibility

for employees during travel to and from the function.

5.1 Drugs and Prescription Medication

5.1.1 Illicit Drugs and Other Substances

Illicit drugs and other substances are strictly prohibited by the Shire of Sandstone.

Being under the influence of, suffering adverse effects or in possession of, or found

to be cultivating, selling or supplying drugs or other substances whilst on the Shire

of Sandstone property or premises will result in disciplinary action and possibly

instant dismissal.

If demonstrating signs of the above, an employee must undergo a drug screen

(paid by the Shire of Sandstone).

Refusal to a drug screen may result in instant dismissal.

Employees are required to determine their fitness for work prior to commencing

their duties.

If an employee deems him/herself fit for work, commences work and subsequently

appears impaired due to the influence of drugs including working under the

adverse effect of drugs, they will be stood down from their duties and taken for a


48

drug screen. If the employee’s drug screen is found to be above the

recommended threshold levels (as attached) then instant dismissal may follow.

5.1.2 Prescription and Other Medication

It is an employee’s responsibility to inform their supervisor of any medication they

are taking that is deemed to potentially affect their ability to perform their duties.

This information is to be recorded on their personnel file for reference in the event

of an emergency.

It is also recommended for the employer to record any information regarding an

employee taking prescription medication or known allergic reactions to any

medication an employee may have (ie penicillin) that may be useful in a medical

emergency.

Any prescription and other medication must be used in accordance with medical

advice. Any non-prescription or other medication must be used in accordance with

the manufacturer’s recommendations.

Failure to follow these requirements will result in disciplinary action.

5.2 Fatigue

Fatigue can be the result of many different situations. Due to this, this procedure will

directly reflect the implications of fatigue through the following external triggers (but are

not limited to):

Lack of sleep due to illness or other personal issues

Voluntary work

External work commitments

In the interest of safety and health it is important that employees remain alert and function

at full capacity whilst at work. When affected by fatigue, actions may be impaired through

lack of concentration and poor judgement, therefore increasing the potential to cause

injury or harm to themselves, personnel or members of the public.

It is the Shire of Sandstone’s policy to provide a safe place of work for its employees. It is

an employee’s responsibility to report to their supervisors any other work commitments or

voluntary commitments outside their employment with the Shire of Sandstone that may

impact accordingly.

Depending on the circumstances, the Shire of Sandstone may agree to come to a

compromise with the employee to ensure there is an equilibrium between regular hours

worked at the Shire of Sandstone, sleep/rest and additional hours worked elsewhere

(including paid and voluntary work).


49

If deprivation of sleep is the cause of fatigue due to other external circumstances (that are

not listed above), a drug and alcohol screen may be required. If a positive result occurs,

disciplinary action will result.

If sleep deprivation is due to illness or personal issues the Shire of Sandstone will

endeavour to find a short term compromise and support the employee in whatever

capacity is appropriate.

In circumstances where the employee is unfit to remain at work as to the judgement of

their employer, the employee may be stood down from work for the remainder of the day

and depending on the circumstances this may occur with or without pay.

6. Disciplinary Action – Drugs and Alcohol

If the Drug and Alcohol policy or Fitness for Work procedure is in any way contravened by

an employee, it is the supervisor’s discretion as to the disciplinary action that may follow.

6.1 General Guidelines

Any employee who tests positive to an alcohol or drug screen will be stood down from

their work and will not be permitted to resume work until such time as they have proven

they are fit for work.

Any person who is found to be significantly fatigued may also be stood down from work

with or without pay, depending on the circumstances, until such time as they have proven

they are fit for work.

6.2 Pre-commencement of Work

Employees are expected to present themselves fit for work on all occasions. Should an

employee present him/herself for work and prior to commencing their duties is observed to

be unfit for work he/she may be required to undertake an alcohol or drug screen. If the

screen proves positive they will be sent home without pay. This will act as the employee’s

first warning. The employee will not be allowed to commence work again until they have

proven themselves fit for work.

Following the first instance and warning if the employee continues to come to work unfit

for work, then second and third warnings will be given. The employee may be dismissed

following a third offence.

First Offence/Warning

(i) The employee may be immediately suspended from duty without pay if found unfit

to work.

(ii) The employee will not be permitted to return to work until they have been tested

again and proved negative for all prescribed substances.


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(iii) The employee will be given the opportunity to state their case. Unless there are

convincing arguments to the contrary, this procedure will continue.

(iv) The employee will be counselled by their supervisor and will focus on:

The unacceptability of the employee’s behaviour

The risk that such behaviour creates for the safety of the individual and other

employees or members of the public

The employee’s responsibility to demonstrate that the problem is being

effectively addressed

That any future breach of the policy will result in a second warning or instant

dismissal.

(v) The employee will be formally offered the opportunity to contact a professional

counsellor. The decision to undertake counselling or other treatment for alcohol or

other drug/substance problem is the responsibility of the employee and cannot be

made mandatory.

The Shire of Sandstone will insist that the employee provide satisfactory evidence that the

effect of work performance and/or safety has been addressed before they are permitted to

return to work.

Second Offence/Warning

(i) The employee will be immediately suspended from duty without pay if found unfit

for work.

(ii) The employee will be given the opportunity to state their case. Unless there are


(iii) The employee will not be permitted to return to work until they have been tested

again and proved negative for all prescribed substances.

(iv) The employee will be counselled by their supervisor that will focus on:

The unacceptability off the employee’s behaviour

The risk that such behaviour creates for the safety of the individual and other

employees or members of the public

The employee’s responsibility to demonstrate that the problem is being

effectively addressed

That any future breach of the policy will result in instant dismissal.

(v) Counselling will be offered (refer to 6.2 (v)), if counselling was not used in the first

instance.

(vi) The employee will be submitted fortnightly or randomly, at the supervisor’s

discretion, for alcohol and/or drug screen for the period of two months, paid for by


51

the Shire of Sandstone. If screen testing confirms positive, instant dismissal may

follow.

(vii) If the employee refuses to comply, instant dismissal may follow.

Third Offence/Warning

(i) The employee will be given the opportunity to state their case. Unless there are


(ii) The employee will be immediately dismissed from duty without notice.

6.3 Post-commencement of Work

If an employee deems himself or herself fit for work, commences work and subsequently

appears impaired due to the influence of alcohol or drugs including working under the

adverse effects of alcohol or drugs, they will be stood down from their duties and taken for

a blood alcohol test or drug screen. If the employee is found positive to having a blood

alcohol level of 0.05 and over or a drug screen result above the cut off threshold limit (as

attached) then instant dismissal may follow.

6.4 Instant Dismissal

The following are guidelines to circumstances that may result in dismissal without notice:

(i) any attempt to falsify the drug and alcohol screen

(ii) cultivating, selling or supplying drugs and/or other substances on the Shire of

Sandstone’s premises

(iii) consumption of illicit drugs or unauthorised consumption of alcohol whilst on the

work site or during the working period

(iv) unlawful behaviour.

7.0 Other

If an employee is found to be heavily intoxicated, above the legal limit to drive or extremely

fatigued and they are sent home, it is a requirement of the supervisors to:

Contact the employee’s next of kin to arrange pick up

If next of kin is unable to be contacted or unable to take employee home, alternative

arrangements must be made. The employee is to be advised that their vehicle must be

collected that day wherever practicable.

As part of their pre-employment medical all new employees may be required to undertake a drug

and alcohol screen prior to commencing work at the Shire of Sandstone.

Note: Where they may be a time lapse between the tests being undertaken and the results being

received the employee, if sent home, will be paid. However, if the test results are returned

positive the pay for the relevant time will be forfeited.


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ATTACHMENT 1

Additional Information – Drug Testing

Counselling The Midwest Community Drug Service team offers free counselling for drug related issues.

The team can be contacted on 9956 2424 and are located at Community Health Centre Shenton

Street Geraldton.

Laboratory Testing All samples are submitted for testing to the Western Australian Centre for Pathology and Medical

Research or the St John of God Hospital Hermitage Street Geraldton WA 6530.

The laboratory complies with Australian Standard 4308.2001 and is NATA accredited for quality

assurance.

A ‘presumptive positive result’ on a screening test is if the result is above the recommended cut

off threshold as stated in the Australian Standard 4308. If a presumptive positive result is found

then a confirmatory test is performed.

Cut-off Threshold As recommended by Australian Standard 4308

Class Individual Drug Screening Test (µg/L)

Confirmatory Tests (µg/L)

Amphetamines (ie Speed) 300 300

Benzodiazepines (ie Valium) 200 200

Opiates (ie Heroin) 300

Codeine 300

Morphine 300

Cannabinoids (ie Marijuana) 50 15

Cocaine Cocaine 300 150

µg/L = microgram per litre


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ATTACHMENT 2

Drug and Alcohol Procedure Flow Chart

Self assess at home prior to leaving for work.

You believe that you are fit for work?

Arrive at work and

present yourself fit

for work

Arrive at work and self-

test onsite at depot (for

alcohol only)

You believe that you

are fit for work?

Do not go

to work

Yes Uncertain

No

No

Supervisor identifies

you as possible unfit

for work

Yes

Present

yourself fit

for work

Go home

Alcohol:

Test onsite

Drugs:

Test offsite

Positive Negative

Continue

work

You will be subjected

to further testing and

sent home without pay

Negative

Return to work –

pay reinstated

Positive

Instant

Dismissal

If you drive

to work

under the

influence

you are not

covered by

workers

comp


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POLICY: EMERGENCY SERVICES LEAVE POLICY NO: 2.17 SECTION: ADMINISTRATION COUNCIL MEETING HELD: 23rd OCTOBER 201425th September 2015 DATE TO BE REVIEWED: MAY 20152016

Paid leave of up to 38 hours per calendar year will be granted to employees who are members of an approved volunteer emergency service organisation (such as SES or Volunteer Bush Fire Brigade, St John Ambulance) for the purpose of participating in training or service, at the discretion of the Chief Executive Officer. This leave will be in addition to annual leave entitlements. Service or training in excess of 38 hours per calendar year is subject to the approval of the Chief Executive Officer and is conditional upon the likely disruption to the employee’s work. For incidents that are not classified as priority one, leave is to be approved by the employee’s line Manager. Paid leave granted under this Policy will be treated as continuous service for the purposes of calculating annual leave, long service leave, sick leave or any other entitlements. Unpaid Leave will be treated as leave without pay. Employees requiring access to Emergency Service Leave are to provide reasonable notification to the Shire where possible, and have the leave approved by the Chief Executive Officer. Employees granted paid leave under this Policy shall be paid for time absent from duty up to the total of ordinary time usually worked in that day or period during the emergency, but not including time in excess of ordinary working hours, weekends or public holidays. Employees seeking leave to participate in a volunteer emergency service organisation under this policy must provide certification that they have become members of a recognised volunteer service organisation. This certification will be placed on the employee’s personnel file and recorded electronically within payroll records.



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POLICY: INTERNAL AUDIT & RISK MANAGEMENT POLICY POLICY NO: 2.18 SECTION: ADMINISTRATION COUNCIL MEETING HELD: 13th DECEMBER 201425th September 2015 DATE TO BE REVIEWED: MAY 20152016

Policy

The Shires priority is to deliver an efficient and effective organisation which includes transparent and effective processes, good governance and a commitment to act in accordance with the Local Government Act 1995. This policy outlines the purpose, authorities and responsibilities of the Internal Audit and Risk Management Committee of the Shire of Sandstone to achieve that goal.

Objectives

The objectives of the Audit and Risk Management Policy are to facilitate the:

Enhancement of the Council’s external financial reporting

Effectiveness of both the external and internal audit functions

Effective management and protection of Council assets

Compliance with relevant laws and regulations and consideration of best practice

guidelines

Provision of an effective means of communication between the auditor, management

and the Council

Oversight of strategic risk management framework.

Recognise the need to include risk management as an integral part of all Shire

activities;

Identify risks and exposures and evaluate the potential losses;

Implementation of risk identification and risk mitigation strategies;

Monitor effectiveness of the policy and risk register; and

Minimise the cost of risks identified.

Interpretations

Internal audit - is the assessment and evaluation of the control measures that the local government has adopted, or is to adopt, to manage the risks (operational risks) to which the local government’s operations are exposed. Internal audit is an appraisal function established within the Shire to examine and evaluate its activities, including review of risks, internal controls, efficiency, effectiveness, governance, performance, compliance and in particular matters which need improvement.

Risk – Risk is a state of being affecting loss to people, assets, earnings or reputation. Precautions or actions can be taken to reduce risks through removing hazards, increasing knowledge, raising awareness or other means of preventing or reducing the likelihood or consequence of accidents.



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Risk management - Risk management is management to protect people, assets, earnings and reputation by avoiding, mitigating or minimizing the potential for loss and to ensure the provision of funds to redress losses that do occur.

Policy Statement

The internal audit is undertaken by the CEO and the audit findings are to be reported to the Audit and Risk Management Committee as required by the Local Government (Audit) Regulations. The internal audit provides the Council and the CEO with assurance that internal control systems are efficient, effective, economically viable and that risk is appropriately addressed so that Corporate objectives can be met. The Internal Audit reports on:

Legislative and policy compliance;

Operational cost-effectiveness and efficiency;

Reliability of financial and related management information;

Use of public funds and assets under Council’s control; and

Adequacy and accuracy of accounting and computing systems.

Corporate risk analysis and management There is a range of specific risks that the internal audit should address. Some risks are unique and others are generic and can be the result from normal business activities, environmental or climatic conditions. Risk categories will include:

Legal and contractual obligations;

Operational activities;

Human resources;

Political and public relations;

Security;

Public liability;

Financial aspects of income and expenditure;

Asset Maintenance;

Strategic outcomes;

Environmental or climate change; and

Natural hazards and disasters. The Internal Audit coverage will extend to all areas of the organization, and include financial, administrative, compliance and operational activities. The extent and frequency of internal audits will depend upon varying circumstances such as results of previous audits, relative risk associated with activities, materiality, the adequacy of the system of internal control and the resources available. The objectives of Internal Audit are to provide management and the Council with advice in relation to the review and appraisal of:

the adequacy and effectiveness of internal accountability, systems procedures and controls;

the effectiveness of processes for legal compliance and governance compliance systems

the relevance, reliability and integrity of management, financial and operating data and reports;


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the systems established to ensure compliance with those policies, plans, procedures, statutory requirements and regulations which could have a significant impact on operations;

the means of safeguarding assets and as appropriate, verifying the existence of such assets;

the economy, efficiency and effectiveness with which resources are employed;

the operations or programs to ascertain whether results are consistent with Council’s objectives and goals

whether the operations or programs are being carried out as planned.

the achievement of the Strategic Community Plan

the effectiveness of the Shires Corporate Plan in meeting strategic objectives.

the effectiveness of risk management processes Implementation

A Risk Management Plan is to be prepared for the Shire and will be modelled upon the

AS/NZS ISO 31000 Risk Management – Principles and Guidelines and IEC/ISO 31010

Risk assessment techniques. Stakeholders, including Councillors and a broad cross-

section of staff, should be involved in the development of the plan, as risk management

documents can apply to the Shire and developers in assessing, mitigating and managing

risks into the future.

Using the model of the Risk Management Standard and Risk Matrix Table there are five distinct stages to the process of risk management:

Establish a Context

Identify Risks

Analyse the Risks

Evaluate the Risks utilising a Risk Matrix table; and

Treat/mitigate the Risks


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POLICY: RECORDKEEPING POLICY POLICY NO: 2.19 SECTION: ADMINISTRATION COUNCIL MEETING HELD: 26th FEBRUARY 201525th September 2015 DATE TO BE REVIEWED: MAY 20152016

Objective The purpose of the Shire of Sandstone Record Keeping Policy is to define the principles that underpin the Shire’s record keeping function and the roles and responsibilities of those individuals who manage or perform records processes on behalf of the Shire. This policy establishes a framework for the reliable and systematic management of the Shire records in accordance with legislative requirements and best practice standards. Policy This policy applies to all government records created or received by the Shire of Sandstone employee, contractor or elected member, or an organisation performing outsourced services on behalf of the Shire, regardless of their physical format, storage location or date of creation. The Shire of Sandstone recognises its records as a government-owned asset and will ensure that they are managed as such. Ownership and property interest of records created or collected during the course of business (include those from outsourced bodies or contractors) is vested in the Shire of Sandstone.

Elected members: all elected Members are to create, collect and retain records relating to

their role as an Elected Member for the Shire of Sandstone in a manner commensurate

with legislation and the Shire’s policies and procedures for record keeping. Party political

and personal records of Elected Members are exempt.

Chief Executive Officer: The CEO is to ensure that an organisational system for the

capture and management of records is maintained that is compliant with legislative

requirements and best practice standards

Managers: All managers are to ensure record keeping policy and procedures are known

and adhered to in their area of responsibility

All Staff: All staff (including contractors) are to create, collect and retain records relating to

the business activities they perform. They are to identify significant and ephemeral

records, ensure significant records are captured into the Record Keeping System and that

all records are handled in a manner commensurate with legislation and the Shire’s policy

and procedures for record keeping.

Creation of Records All Elected Members, staff and contractors will create full and accurate records, in the appropriate format, of the Shire’s business decisions and transactions to meet all legislative, business, administrative, financial, evidential and historical requirements.



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Capture and Control of Records All records created and received in the course of the Shire business are to be captured at the point of creation, regardless of format, with required metadata, into appropriate record keeping and business systems that are managed in accordance with sound record keeping principles. Security and Protection of Records All records are to be categorised as to their level of sensitivity and adequately secured and protected from violation, unauthorised access or destruction, and kept in accordance with necessary retrieval, preservation and storage requirements. Access to Records Access to Shire’s records by staff and contractors will be in accordance with designated access and security classifications. Access to the Shire’s records by the general public will be in accordance with the Freedom of Information Act 1992 and Shire of Sandstone policy. Access to the Shire’s records by Elected Members will be via the Chief Executive Officer in accordance with the Local Government Act 1995. Appraisal, Retention and Disposal of Records All records kept by the Shire of Sandstone will be retained and disposed of in accordance with the General Disposal Authority for Local Government Records, produced by the State Records Office of WA. Responsibility for Implementation The Chief Executive Officer is responsible for the implementation and operation of this policy.


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_________________________________________________________________ POLICY: ACCESS AND INCLUSION POLICY FOR PEOPLE

WITH DISABILITIES, THEIR FAMILIES AND CARERS

POLICY NO: 2.20 SECTION: ADMINISTRATION COUNCIL MEETING HELD: 25th September 2015 DATE TO BE REVIEWED: May 2016

PURPOSE/OBJECTIVE To ensure that all members of the community regardless of their race, disability, age, religion or education level have equal access to all Council services, information and facilities, in keeping with the Western Australian Disability Services Act 1993 and the Equal Opportunity Act 1984. POLICY STATEMENT The Shire of Sandstone recognises that people with disabilities have the same rights and responsibilities as other community members to access services and facilities and to participate in the life of the community. The Shire of Sandstone is committed to ensuring that the community is accessible and inclusive to all its members and agrees with the essence of the definition provided under the Disability Services Act (1993) which defines disability as a condition that:

Is attributable to an intellectual, cognitive, neurological, sensory or physical impairment or a combination of those impairments

Is permanent

May or may not be episodic in nature Additionally, the Shire of Sandstone includes people with 'temporary disabilities' in its definition. Disabilities may result in a person having a substantially reduced capacity for communication, social interaction, learning or mobility and a need for continuing support services in daily life. Some disabilities, such as epilepsy, are hidden, while others, such as cerebral palsy, may be visible. The shire aims to achieve accessibility to its services and facilities by people with a disability by:

Promoting awareness of the needs of people with disabilities

Ensuring events are accessible

Continuing to develop barrier free, accessible local infrastructure; and

Ensuring public information is accessible

Council to provide training on the needs of people with disabilities for staff

All public information about council’s functions, facilities and services will be communicated in plain English and produced in clear formats with contrasting print


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Index by Section

3. Bushfire

3.1 Use of Council Equipment

3.2 Bushfire Infringement Notices

3.3 Burning Times


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POLICY: USE OF COUNCIL EQUIPMENT POLICY NO: 3.1 SECTION: BUSHFIRE COUNCIL MEETING HELD: 30th May 201325th September 2015 DATE TO BE REVIEWED: MAY 20142016

That Council plant and equipment which is suitable for fire fighting purposes be made available

for fire fighting and protective burning as required, subject to consultation with Council’s senior

management staff and the Chief Bush Fire Control Officer or a person acting in this position.

The operation of this equipment is to be conducted either by a Council employee, or in the case

where a Council employee is not available, an operator who has been approved at the time of an

incident by Council’s Chief Executive Officer, Chief Bush Fire Control Officer or Deputy Chief

Bush Fire Control Officer.



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POLICY: BUSHFIRE INFRINGEMENT NOTICES

POLICY NO: 3.2 SECTION: BUSHFIRE COUNCIL MEETING HELD: 30th May 201325th September 2015 DATE TO BE REVIEWED: MAY 20142016

That the Chief Executive Officer, Chief Bushfire Control Officer and Deputy Chief Bushfire Control

Officer be delegated and authorised to issue infringement notices under the Bushfires Act. 1954.



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POLICY: BURNING TIMES

POLICY NO: 3.3 SECTION: BUSHFIRE COUNCIL MEETING HELD: 30th May 201325th September 2015 DATE TO BE REVIEWED: MAY 20142016

RESTRICTED AND PROHIBITED BURNING TIMES

The Gazetted Restricted and Prohibited Burning Times for each year are as follows: Restricted burning period: 1 November to 11 December and 20 March to 30 April

Permits to burn during this period are required, and must be obtained from a Fire Control Officer Prohibited Burning Period: 12 December to 19 March In accordance with Sections 17 and 18 of the Bush Fires Act 1954, Council may, if it considers

that seasonal conditions warrant a variation of the prohibited or restricted burning times in its

district, vary the prohibited or restricted burning times in respect of that year in the district or a

part of the district by –

(i) shortening, extending, suspending or reimposing a period of prohibited or

restricted burning times; or

(ii) imposing a further period of prohibited or restricted burning times.

This variation can not exceed more than 14 successive days. In accordance with Sections 17 (10) and 18 (5) (c) of the Bush Fires Act 1954, Council delegates

to the Shire President and the Chief Bush Fire Control Officer, jointly its powers and duties to vary

Prohibited and Restricted Burning Times, in accordance with the Bush Fires Act 1954, as

highlighted in this Policy.


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Index by Section

4. Finance

4.1 Capitalisation and Depreciation of Assets

4.2 Surplus Funds Investment

4.3 Resourcing Employee Entitlements

4.4 Reserve Portfolio Rationale

4.5 Recovery of Fines and Costs from Sundry Debtors

4.6 Benchmark Percentage or Value for Reporting of

Material Variances in the Statement of Financial

Activity

4.7 Purchasing – Quotes and Tenders

4.8 Signing of Cheques


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POLICY: CAPITALISATION & DEPRECIATION OF ASSETS POLICY NO: 4.1 SECTION: FINANCE COUNCIL MEETING HELD: 30th May 201325th September 2015 DATE TO BE REVIEWED: MAY 20142016

Infrastructure Assets

All expenditure relating to Construction and Improvement Works relating to Infrastructure Assets

will be capitalised, and detailed in the following categories:

Infrastructure Roads

Airport

Drainage

Footpaths

Parks and Ovals

Refuse Disposal Sites

Townscape

All Other Assets (Greater than $5,000 value)

Any material item purchased that is not deemed consumable or disposable, over the value of

$5,000 per item will be capitalised, and detailed in the following categories:

Land and Buildings

Plant and Equipment All Other Assets (Less than $5,000 value)

Items purchased with a value of less than $5,000 will be treated as follows: Land and Buildings

All Land purchases will be capitalised. Building repairs and improvements less than $5,000 will

be treated as operating.

Plant and Equipment

A record of Plant and Equipment purchased with a value between $1,000 and $5,000 will be

maintained via the ‘Inventory of Plant, Equipment and Tools’, with this Inventory reviewed

annually by Council’s Chief Executive Officer to ensure dilapidated/disposed assets are removed

from the Inventory.



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Depreciation

Depreciation of assets will be in line with the Significant Accounting Policies (Depreciation of Non-

Current Assets) as adopted annually by Council via the Annual Financial Statements and Notes

to and forming part of the Budget.


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POLICY: SURPLUS FUNDS INVESTMENT POLICY NO: 4.2 SECTION: FINANCE COUNCIL MEETING HELD: 30th May 201325th September 2015 DATE TO BE REVIEWED: MAY 20142016

That the Chief Executive Officer and Finance Officer be authorised to invest surplus Council

funds to the best advantage of Council, within a recognised Financial Institution, with those

officers to negotiate the best possible interest rates at the same time as maintaining a

professional banking relationship with the respective Business Banking Managers.

Council recognises the following Financial Institutions as being acceptable for the investment of

Council’s Funds:

Westpac Banking Corporation

ANZ Banking Corporation

Commonwealth Bank

National Australia Bank

BankWest

Members Equity Bank

Bendigo Bank

Bank of Queensland

A monthly return is to be furnished to Council giving details of all current investments showing;

a) place of investment

b) term of investment

c) interest rate

d) name of funds invested (e.g. municipal, trust or reserve)



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POLICY: RESOURCING EMPLOYEE ENTITLEMENTS

POLICY NO: 4.3

SECTION: FINANCE

COUNCIL MEETING HELD: 30th May 201325th September 2015

DATE TO BE REVIEWED: MAY 20142016

Council maintains a Long Service Reserve to provide a mechanism to fully cash-back employee

entitlements at the 30th June each year.

The value of this Reserve must mirror the value of:

Current Long Service Leave recognised at year end, anticipated to be taken by the

employee during the next reporting period, and;

Non-Current Long Service Leave

Council acknowledges that funds will be withdrawn from time to time as employees utilise their

Long Service entitlements identified within annual budgets. In the event that additional funds are

required to meet obligations beyond the budgeted allocation, approval from Council will be sought

to fund the shortfall from the Reserve Fund.

It is acknowledged that all Annual Leave is considered ‘current’ and as such, is calculated as a

deficit to the surplus carried forward on 1 July annually.



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POLICY: RESERVE PORTFOLIO RATIONALE POLICY NO: 4.4 SECTION: FINANCE COUNCIL MEETING HELD: 30th May 201325th September 2015 DATE TO BE REVIEWED: MAY 20142016

Council maintains several Reserves for a range of purposes. This policy serves to explain the rationale behind Reserve purposes, and the basis of their existence. Essentially, Reserves are categorised by at least one of the following categories:

Growth

A Growth Reserve has been set aside for a specific circumstance or event, which has or is reaching its floor level, continuing to grow primarily as a result of interest re-investment.

Special Purpose

A Special Purpose Reserve is created via the Plan for Future, where a project or facility requires financial resources to be accumulated over an appropriate period of time. This type of Reserve endeavours to fully cash-back a project prior to it commencing.

Transactional

A Transactional Reserve is developed to act as a financial conduit for a specific operation of Council. A Transactional Reserve can either operate as a ‘Income Only’ Reserve, whereby income from a facility is exclusively transferred to the Reserve or it can be ‘Fully Operational’, where the income is transferred to the Reserve and Expenditure obligations (both operating and non-operating) are sourced from this Reserve.

Unforseen Circumstance Levels

Some Reserves will maintain a floor level which is earmarked to provide Council with flexibility to meet unforseen obligations within its operations.



71

POLICY: RECOVERY OF FINES AND COSTS FROM SUNDRY DEBTORS POLICY NO: 4.5 SECTION: FINANCE COUNCIL MEETING HELD: 30th May 201325th September 2015 DATE TO BE REVIEWED: MAY 20142016

Where fines and costs have been awarded by the Courts, or via Council’s Mercantile Recovery

Agents from time to time, Solicitors shall continue to act on behalf of Council until satisfaction has

been obtained.

All costs associated with the debt recovery effort shall be a charge against the defaulting debtor

account.

Recovery Actions include:

Referral of Fines to the Fines Enforcement Registry if unpaid after the due date,

Summons for any account with an outstanding balance greater than $300.00,

In the event that a Summons remains unsatisfied, a Judgement Summons or Warrant of

Execution will be applied to the Debtor,

In the event that legal action is exhausted, with the debtor being unable to satisfy the

Warrant of Execution (ie. the Bailiff cannot seize goods to dispose of, to meet the value of

the debt), then the account will be referred back to Council for consideration.



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POLICY: BENCHMARK PERCENTAGE OR VALUE FOR REPORTING OF MATERIAL VARIANCES IN THE STATEMENT OF FINANCIAL ACTIVITY POLICY NO: 4.6 SECTION: FINANCE COUNCIL MEETING HELD: 30th May 201325th September 2015 DATE TO BE REVIEWED: MAY 20142016

In an effort to provide Councillors with confidence and clarity when reviewing the Monthly

Statement of Financial Activity, and in accordance with the Local Government (Financial

Management) Regulations 1996, Regulation 34 (5), and the following benchmarks will be used by

staff for reporting of material variances:

Benchmark percentage +/- 10%.

Benchmark value $10,000



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POLICY: PURCHASING – QUOTES and TENDERS POLICY No.: 4.7 SECTION: FINANCE COUNCIL MEETING HELD: 29th May 201425th September 2015 DATE TO BE REVIEWED: MAY 20152016

Local Government Act 1995 Clause 3.57(2)

Functions & General Regulation 11 The following procedures apply when purchasing Goods or Services on behalf of Council. GOODS AND SERVICES

This policy has been designed to provide an effective guide for staff in the purchase of

goods and services.

The process aims to help avoid pitfalls and ensure a successful outcome is achieved for

Council.

Purchases of goods and services have been broken down into a number of price ranges

with each requiring different actions and processes to be followed.

DIRECT PURCHASE – UP TO AND INCLUDING $5,000

Goods and services valued (in total) up to $5,000 do not require the conduct of a

competitive process. Verbal quotations should be obtained and the purchase should

represent value for money.

An official Purchase Order should be raised for all such purchases with the Chief

Executive Officer, Works Supervisor, Senior Finance Officer, Finance Officer, and

Mechanical Fitter having authority to sign Purchase Orders. Where considered

appropriate, written quotations may be requested. A record of all verbal quotations is to

be maintained.

WRITTEN QUOTATIONS - $5,000 TO $20,000

The purchase of goods and services valued between $5,001 and $20,000 require written

quotations to be obtained. As a general rule 2-3 quotations should be sought; however,

depending on the nature of the purchase and the number of suppliers available, more

quotations may be sought.

The steps in the flow chart on the Purchasing Process (see attached) should be followed.

An official Purchase Order shall be raised for all such purchases, with the Chief Executive

Officer, Works Supervisor, Senior Finance Officer,and Mechanical Fitter and Finance



74

Officer having delegated authority to approve such purchases where appropriate

allowance has been made in the budget or in the event of an emergency purchase.

Opportunity should be given for local suppliers to submit quotations wherever possible

with due regard to Council’s Regional Price Preference Policy. A copy of all quotations

received should be attached to the office copy of the Purchase Order.


The purchase of goods and services valued between $20,001 and $60,000 require formal

written quotations to be obtained.

For these purchases staff are to formally request in writing that written quotations be

submitted to Council for consideration.

Due to the value of such purchases it is expected a minimum of three quotations be

obtained with a preference for 3-5 quotations depending on the number of suppliers

available.


An official Purchase Order shall be raised for all such purchases with the Chief Executive

Officer having delegated authority to approve such purchases where appropriate

allowance has been made in the budget. Opportunity should be given for all local

suppliers to submit quotations wherever possible with due regard to Council’s Regional

Price Preference Policy.

A copy of all quotations received should be attached to the office copy of the Purchase

Order.

Council is to be advised for their information of relevant purchases within this price range.


The purchase of goods and services valued between $60,001 and $99,999 require formal

written quotations to be obtained.

For all such purchases staff are to formally request in writing that written quotations be

submitted to the Chief Executive Officer for consideration.

Due to the value of such purchases it is expected a minimum of four quotations be

obtained, with a preference for 3-5 quotations depending on the number of suppliers

available.


All purchases within this range require formal Council approval. An official Purchase

Order shall be raised for all such purchases. Opportunity should be given for all local


75

suppliers to submit quotations wherever possible with due regard to Council’s Regional

Price Preference Policy.

A copy of all quotations received should be attached to the office copy of the Purchase

Order.

GENERAL REQUIREMENTS

Once the need for the goods or service has been identified:

(a) prepare clear, accurate and concise requirements for the purchase,

(b) where appropriate, prepare a detailed specification with all relevant technical

information (e.g. plant purchases, bitumen),

(c) use standardised formats and procedures to minimise cost and assist suppliers and

Council with the purchase process,

(d) maintain accurate records for audit and future reference purposes,

(e) ensure all of the process is transparent and accountable.

PURCHASING POLICY – OCCUPATIONAL SAFETY AND HEALTH

Many Hazards need not enter the workplace. Items that are purchased must be assessed

for their design safety and health features and other implications such as cleaning,

maintenance and re training staff in their use prior to their being purchased. It is the policy

of the shire that items being purchased shall be assessed as to their potential health effect

on the workforce, consideration by the Manager and Supervisors and /or OSH Committee

must occur to prevent hazards entering the workplace.

Purchasing items refers to all items that impact on the safety and health of employees.

This includes new and second hand items chemicals, dangerous goods, plant and

equipment.

Purchases should be made after conducting a risk assessment as per the checklists as

attached in Schedule 2:

OSH PURCHASING & RISK ASSESSMENT OF NEW PLANT OR EQUIPMENT

FORM

OSH PURCHASING & RISK ASSESSMENT OF NEW MOBILE PLANT FORM

Only purchases that have been selected against the above criteria shall be brought into

the workplace.

Non – Standard Items

Purchases of non-standard items that impact on the workplace shall be:

Subject to a risk assessment based on the above criteria by the OSH Coordinator.


76

This risk assessment should also include the environmental impact of plant and

equipment, e.g. damage to roads, accessibility eg roundabouts, product life cycle, and

capital replacement, maintenance costs, cleaning costs and training costs.

New building plans of Shire Buildings shall be assessed by the OSH Coordinator in

consultation with employees to ensure OSH considerations have been met.

Commissioning of Plant, Equipment and Buildings shall include the OSH Coordinator and

employee representation in the process.

OSH Approval is required on purchase orders and requisitions independent of any

financial approval and before the order is placed with the suppliers.

CORPORATE CREDIT CARD POLICY

General

An agreement shall be signed by the cardholder and the local government which sets

out the cardholder’s responsibilities and legal obligations when using the credit card;

A register of all current cardholders shall be kept which includes; card number, expiry

date of the credit card, credit limit and details of goods and services the cardholder

has authority to purchase;

All new and existing cardholders shall be provided with a copy of the policies in

relation to the use of credit cards;

The card is withdrawn in the event their employment ceases, an extended period of

leave is taken or they are moved to position, which does not require the use of a credit

card;

The cardholders need to report immediately if they lose or misplace their credit card to

the Bank providing the card;

Credit cards shall not be transferred to other users;

Cards are the property of the bank and the Bank should be the responsible for the

destruction of all surrendered credit cards; and

Where the cardholder fails to meet the policy guidelines, the CEO, or Council in the

case of the CEO, may request that the card be withdrawn or a temporary

disqualification from use of the credit card be enforced.

Purchasing

Corporate credit cards shall only be used for:

Purchasing goods and services on behalf of the local government;

Where Council has approved the purchase of fuel and oil for an officer’s private use of

a Council provided vehicle;

Personal expenditure is prohibited;


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A credit card shall not be used for cash withdrawals;

Maximum credit limits shall be based on the cardholder’s need with Council holding a

$20,000 maximum credit card facility.

Current card limits are;

- $10,00 for the Chief Executive Officer

- $ 7,000 for the Works Supervisor

- $ 3,000 for the Senior Finance Officer

Purchases by facsimile, telephone or over the internet need to be accompanied by a

tax invoice / receipt of goods purchased.

Payments

Payments of accounts should be made monthly to ensure that credit charges are

minimized (currently direct debit arrangement in place with the Bank to clear the

outstanding balance);

Expenditure on entertainment shall be as per CEO’s pre-approval.

REGIONAL PRICE PREFERENCE – LOCAL GOODS AND SERVICES

In order to promote sub-regional development, the Shire of Sandstone will provide a price

preference to regional suppliers (located within the stipulated areas) when evaluating and

awarding contracts with Council via the Tendering Process.

Any price preference provided will comply with part 4A of the Local Government

(Functions and General) Regulations 1995 as amended.

Policy Details

Price preference will be given to all suppliers submitting conforming tenders for the supply

of goods and services (including Construction (building) Services) to the Shire of

Sandstone, unless Council resolves that this policy not apply to a particular tender.

The following price preference will be given to suppliers submitting tenders assessed in

relation to this policy:

Goods and Services – up to a maximum price reduction of $50,000 unless a lower

amount is stipulated in the tender document.

Stipulated Area

1. 10% to all suppliers located within the Shire of Sandstone

2. 5% to all suppliers located within the Shires of Meekatharra, Mt Magnet, and Leonora

3. 2.5% to all suppliers located within the Geraldton and Kalgoorlie regions


78

Construction (building) Services – up to a maximum price reduction of $50,000 unless a

lower amount is stipulated in the tender document.

Stipulated Area

1. 10% to all suppliers located within the Shire of Sandstone

2. 5% to all suppliers located within the Shires of Meekatharra, Mt Magnet & Leonora

3. 2.5% to all suppliers located within the Geraldton and Kalgoorlie regions


79

THE PURCHASING PROCESS

ffers

Renew Contract

Outputs

CO

NT

RA

CT

PL

AN

NIN

G

CO

NT

RA

CT

MA

NA

GE

ME

NT

Plan Purchase

Plan Purchase • Develop the purchasing strategy and process to ensure a viable outcome (contract) can be achieved.

• Obtain approval from appropriate forum E.g. Council.

• Undertake research to identify purchase and potential suppliers.

• Identify/agree the outcome and determine best purchasing option in terms of policy requirements, risk, cost and other management issues.

• Preliminary cost-benefit analysis. •

• Research Reports • Concept • Brief description of proposed

purchase • Budget estimate

Identify Need

• Evaluation Report (where appropriate)

• The Principal to make a timely decision as to the future of the contract.

E.g. Review contract options to extend if appropriate.

• Business Case approved by Council

• Record of documents taken • Record of offers/quotations received

•

CO

NT

RA

CT

FO

RM

AT

ION

Evaluate Offers

Negotiate and Apply Due Diligence

• Invite offers and have a clear process for communication with the supplier, making clarifications and alterations to the request and the receipt of responses.

E.g. Advertise public quotation or tender, conduct pre-tender/tender briefing.

• Undertake a transparent, consistent evaluation process that will lead to the best value for money response being selected.

E.g. Select preferred respondent and write evaluation report.

• Evaluation report • Council or CEO endorsement (where

appropriate)

• Capable supplier identified • Consideration to be given to

Regional Price Preference Policy

Finalise and Award

Contract

• Signed contract or letter of acceptance or Official Purchase Order

• Letter of advice to unsuccessful respondents

•

• Results to Council where appropriate. • Purchases over $60,000 to Council for

approval

Invite and Receive

• Finalise the contract documentation and ensure the contract or letter of acceptance is signed by the appropriate approval authority.

• Develop the documentation to ensure it is

clear to the Respondents what you require, what the rules are and how you want them to respond.

• Complete due diligence and all negotiations to ensure that the preferred respondent has the capability to deliver the contract requirements at a cost and service level that is acceptable to both parties.

• • Contract management plan finalised

• • Service Level Agreements signed

• The day-to-day management of the contract to ensure good service/product delivery and compliance with the spirit and letter of the contract.

E.g. Manage price and scope variations,

monitor contract performance.

Manage Transition

• Review and evaluate the contracts overall impact and performance and recommend further actions.

• Contractor performance measures • Contract payments • Letters to advise contract variations

Develop Request

Complete, Extend or

Contract Operation

Review and Evaluate

Contract

Activities

• Approved quotation or tender documentation

• Reliable limit of cost estimate • Approved Business Case

where appropriate • Approved Purchase Plan

• Ensure that the Council and the Supplier both have everything in place to commence delivery of the contract. Finalise the contract management plan, if required.

Supplier Performance


80

POLICY: APPROVAL OF EXPENDITURE POLICY NO: 4.8 SECTION: FINANCE COUNCIL MEETING HELD: 30th May 201325th September 2015 DATE TO BE REVIEWED: MAY 20142016

Authority to Make Payments

In accordance with Sections 5.42 and 5.44 of the Local Government Act 1995 and Local

Government (Financial Management) Regulations 12 and 13, Council delegates authority to the

Chief Executive Officer to make payments from the Shire of Sandstone Municipal, Trust or other

Fund.

These payments may be made either by cheque or Direct Debit or credit card as provided in this

policy.

When cheques are used, any two of the following should sign:

Chief Executive Officer (or Acting Chief Executive Officer)

Works Supervisor

Shire President or Deputy Shire President

Approved Councillor

Senior Finance Officer

Finance Officer

Specimen signatures for the persons engaged in the above listed positions are to be retained on

file at the Geraldton branch of the Bankwest.

Electronic Funds Transfer (EFT)

Council’s preferred method of remitting funds to creditors is EFT as it provides the most cost

effective and time efficient method of remitting payment.

EFT processing must be authorised by three individual persons electronically as follows: Administration Officer (Finance) (initial approval/uploading) then

Chief Executive Officer (or Acting Chief Executive Officer) (final authorisation of EFT dispersal) and or Works SupervisorFinance Officer where Chief Executive Officer unavailable


Formatted: Justified


81

Corporate Credit Card

Council provides a Corporate Credit Card facility through the Bankwest, with a global Credit Limit

of $20,000, with this Credit Limit and any outstanding balance disclosed in the Annual Financial

Statements from year to year.

This limit is dispersed to the following authorised officers:

Chief Executive Officer $10,000

Finance Officer $ 3,000

Works Supervisor $ 7,000

In support of payments made via this credit facility, a Manual Post-Approval Voucher is to be

prepared, and that voucher must be signed by the authorised signatories in the same manner as

the process according to this policy for EFT payment vouchers.

Further, Credit Card Statements must be substantiated fully by receipts, or if no receipt is

available, a declaration of the purchase. The monthly Credit Card Statement must be signed-off

by the respective card-holder and the Chief Executive Officer (or Shire President in case of Chief

Executive Officer) prior to the 21st day of the following calendar month.

82

Index by Section

5. Town Planning & Building

This section will be developed during 2013/142015/2016 as the Town

Planning Scheme is reviewed and new Building Act requirements become

clear.

83

Index by Section

6. Engineering

6.1 Crossovers

6.2 Private Works

6.3 Traffic Intersection Management Plan (Private Haul

roads intersecting with roads under Council control)

6.4 Roadside Memorials

6.5 Road Works on Council Roads


84

POLICY: CROSSOVERS POLICY NO: 6.1 DEPARTMENT: ENGINEERING COUNCIL MEETING HELD: 30th May 201325th September 2015 DATE TO BE REVIEWED: MAY 20142016

Council will subsidise one standard crossover per lot to the landowner who applies in writing and

will pay 50 % of the cost of the standard crossover. This subsidy shall be applied only if the

crossover is constructed in accordance with these specifications and is based on being 50% of

the cost of a crossover to the minimum dimensions. Additional work (width, length, material) shall

be at the sole expense of the landowner.

Payment of the subsidy shall be as per the following table and be reviewed annually.

Crossover type Subsidy (GST exclusive) Urban Residential - sealed surface to sealed road – no culvert $900

Urban Residential - sealed surface to sealed road – culvert $1,400

Urban Commercial/Industrial – no culvert $1,000

Urban Commercial/Industrial – culvert $2,000

Rural - Gravel surface to gravel road – no culvert 50 % of actual cost, estimated by the Chief

Executive Officer

Rural - Gravel surface to gravel road – culvert 50 % of actual cost, estimated by the Chief

Executive Officer

Note: A sealed surface may consist of sprayed bitumen, asphalt, concrete or brick paving. Payments Payments shall be made after completion of all works and inspection by a Council officer,

confirming compliance with Council’s requirements.



85

POLICY: PRIVATE WORKS POLICY NO: 6.2 SECTION: ENGINEERING COUNCIL MEETING HELD: 30th May 201325th September 2015 DATE TO BE REVIEWED: MAY 20142016

The Shire of Sandstone will carry out private works on the proviso that:

The person requesting such works has demonstrated that they have endeavoured to source a

private contractor to undertake such works



86

POLICY: TRAFFIC INTERSECTION MANAGEMENT PLAN (Private Haul roads intersecting with roads under Council control)

POLICY NO: 6.3 SECTION: ENGINEERING COUNCIL MEETING HELD: 30th May 201325th September 2015 DATE TO BE REVIEWED: MAY 20142016

The following provisions may apply in respect to applications, however all applications are to be

treated on their merits –

1. The applicant will require that all vehicles and operators of such vehicles routinely

using the haul-road will be licensed in accordance with Department for Planning and

Infrastructure requirements. The applicant may infrequently seek to pass unlicensed

vehicles across the intersection, but will only do so after obtaining any necessary

permits, and will comply with all conditions imposed.

2. The intersection signage, geometry, and sight distance criteria will be maintained

continuously.

3. The intersection will be inspected daily by the applicant and/or approved contractor

personnel. The inspection will be documented and records of the inspection

maintained. The inspection will identify any non-conformances against the criteria

outlined in (2) above. Records will be forwarded to the Shire of Sandstone on a

monthly basis.

4. The applicant, through its haulage contractors, will maintain to a high standard the

intersection road surfaces and associated drains and signage at its cost. The standard

maintained will allow safe passage of traffic which complies with signage on both

affected roads. The applicant will liaise with Shire of Sandstone staff in relation to

maintenance of all Council controlled roads approaching haul road intersections, and

will, subject to on-going approval of the Shire, maintain the approaches for 250 metres

from the commencement of the signage either side of the haul road.

5. The applicant will liaise regularly with the Shire of Sandstone to discuss and resolve

any issues arising from the use of the roads.

6. The applicant will monitor dust generation 100 metres each side of the haul road and

undertake watering if required. Saline water is prohibited on Council controlled roads.



87

7. The applicant, generally through its haulage contractor, will ensure that all haul road

users are properly inducted, and receive specific instruction in relation to the haul road

intersections.

8. Council in consultation with the applicant has the right to withdraw approval of haul

roads crossing public roads under Council control if the above conditions are not

adhered to.

9. Where appropriate, on haul roads crossing a Council road reserve, the provision of

adequate lighting towers for night time operation be placed as an additional condition

upon the applicant.

Formatted: Left


88

POLICY: ROADSIDE MEMORIALS POLICY NO: 6.4 SECTION: ENGINEERING COUNCIL MEETING HELD: 30th May 201325th September 2015 DATE TO BE REVIEWED: MAY 20142016

That Council adopts Main Roads Western Australia’s “Roadside Memorials Policy and

Guidelines” as its Policy when receiving applications for the erection of memorials on Council

controlled roads, subject to –

Removal of any obligation on Council to provide or subsidise the materials, plants etc.,

used in any memorial; and

Deletion of the removal of the memorial after a period of 5 years.



89

POLICY: ROAD WORKS ON COUNCIL ROADS POLICY NO: 6.5 SECTION: ENGINEERING COUNCIL MEETING HELD: 30th May 201325th September 2015 DATE TO BE REVIEWED: MAY 20142016

That Council adopts Main Roads Western Australia’s Code of Practice for “Traffic Management

for Works on Roads” which includes road works on Council controlled roads.

Contractors working on Council road reserves are required to submit appropriate Traffic

Management Plans in accordance with the above Code of Practice for approval by the Manager

for Works before proceeding with any works.



FINANCIAL REPORTS

9.2.1 FINANCIAL STATEMENTS FOR MONTH OF AUGUST 2015

Agenda Reference: CEO 09/15 – 01 Location/Address: Shire of Sandstone Name of Applicant: Shire of Sandstone Disclosure of Interest: Nil Date of Report: 17th September 2015 Author: Mia Dohnt – Chief Executive Officer Signature of Author: ______________________ Summary

Council has generally presented the Monthly Financial Statement to the first meeting

following the end of month. That is that is to say the statements for the period ending 31st

August 2015 would be presented to the September 2015 Council Meeting.

Attachments

Nil

Background

Due to the processing and reconciling of the Building and Other Infrastructure revaluations

the August 2015 monthly report has not been prepared and will be presented at the October

Council meeting.

Comment

The Local Government Act 1995 Financial Management Regulation 34 (4) reads as follows;

(4)A statement of financial activity, and the accompanying documents referred to in

subregulation (2), are to be —

(a) presented at an ordinary meeting of the council within 2 months after the

end of the month to which the statement relates; and

(b) recorded in the minutes of the meeting at which it is presented.

It can be seen that Council must receive the monthly statements within 2 months after the

end of August 2015 and there for it is legislatively acceptable to present August 2015

Financial Statements to the October 2015 Ordinary Meeting of Council.


Consultation

Moore Stephens


Local Government (Financial Management) Regulations 1996: Regulation 34(4)

Policy Implications

Nil

Financial Implications

No significant financial trends are identified at this time.


Nil Voting Requirements

Simple Majority

Officer Recommendation – Item 9.2.1 That Council require the Financial Statements to 31st August 2015 to be presented to

the Ordinary Council Meeting scheduled to be held on 22nd October 2015.


MOVED: Cr D McQuie

SECONDED: Cr C Hodshon

That Council require the Financial Statements to 31st August 2015 to be presented to

the Ordinary Council Meeting scheduled to be held on 22nd October 2015.

CARRIED

Voting 6/0


9.2.2 ACCOUNTS PAID – AUGUST 2015

Agenda Reference: FIN 09/15 – 02 Location/Address: Shire of Sandstone Name of Applicant: Shire of Sandstone Disclosure of Interest: Nil Date of Report: 16th September 2015 Author: Mia Dohnt – Chief Executive Officer Signature of Author: __________________ Summary

Council is requested to confirm payment of creditors for the month of August 2015 in

accordance with the Local Government (Financial Management) Regulations 1996 section

13.1.

Attachments

The list of accounts (EFT and cheque payments) is attached which will enable Council to

confirm payment of its creditors

Background

Financial Regulations require a schedule of payments made through the bank accounts to

be presented to Council for their inspection. The lists include details for each payment made

incorporating the payee’s name, amount of payment, date of payment and a brief transaction

description.

Comment

Invoices supporting all payments are available for inspection. All invoices and vouchers

presented to Council have been certified as to receipt of the goods or services and that the

amounts shown were due for payment.

Consultation

Nil



Financial Management Regulations 1996

Policy Implications

Payments have been made under Council delegation.



Funds were available to meet the expenditure.


Nil

Voting Requirements

Simple majority

Officer Recommendation – Item No. 9.2.2 That Council confirm the August 2015 accounts paid as presented: Municipal Fund:

Cheque numbers 205 – 220 totalling $14,403.99

EFT Payment Numbers 3936 - 4002 totalling $432,751.80

Trust Fund:

Cheque 40 totalling $1,587.30

Payroll EFT:

August 2015 - $27,042 and $28,923 totalling $55,965

Credit Cards: $1,801.17 (Included in EFT Payments above)


MOVED: Cr C Hodshon


That Council confirm the August 2015 accounts paid as presented:

Municipal Fund:

Cheque numbers 205 – 220 totalling $14,403.99

EFT Payment Numbers 3936 - 4002 totalling $432,751.80

Trust Fund:

Cheque 40 totalling $1,587.30

Payroll EFT:

August 2015 - $27,042 and $28,923 totalling $55,965

Credit Cards:

$1,801.17 (Included in EFT Payments above)

CARRIED

Voting 6/0

Date:

Time: 2:20:11PM

Shire of Sandstone USER: Rhonda MilesPAGE: 1

10/09/2015

Cheque /EFT

No Date Name Invoice Description

Bank

Code Amount

INV

Amount

2Int rcpt no 28277,28278,28279,28280,28281Department Of Transport19/08/2015 1,587.3040

TOTAL

2 Trust Bank 1,587.30

TOTAL 1,587.30

REPORT TOTALS

Bank NameBank Code


9.2.3 RATES WRITE OFF

Agenda Reference: FIN 09/15 – 03 Location/Address: Shire of Sandstone Name of Applicant: Shire of Sandstone Disclosure of Interest: Nil Date of Report: 16th September 2015 Author: Mia Dohnt – Chief Executive Officer Signature of Author: __________________ Summary

Council is requested to approve the write off the rate and/or penalty interest by absolute

majority.

Attachments

Nil

Background

Section 6.12 of the Local Government Act 1995 (as below) requires any write off of money to

be resolved by Council by absolute majority;

6.12. Power to defer, grant discounts, waive or write off debts

(1) Subject to subsection (2) and any other written law, a local government may —

(a) when adopting the annual budget, grant* a discount or other incentive for

the early payment of any amount of money; or

(b) waive or grant concessions in relation to any amount of money; or

(c) write off any amount of money,

(d) which is owed to the local government. .

Comment

Majority of the assessments to me written off are small balances under $5 that were written off during the end of month process. A1107 is an exploration tenement where the company has gone into administration and it is unlikely Council will ever receive a dividend from that company.

Consultation

Nely Freeman, ITVision rates consultant


Section 6.12 of the Local Government Act 1995


Policy Implications

Payments have been made under Council delegation.


Reduction of refuse collection income for the 2015/2016 financial year.


Nil

Voting Requirements

Absolute majority

Officer Recommendation – Item No. 9.2.3 That Council approve the write of the following amounts; A1427 – $2.15, A1428 – $2.11, A1430 – $1.30, A1431 – $1.89, A1650 – $0.25 and A1107 – $1,411.57


MOVED: Cr C Hodshon


That Council approve the write of the following amounts;

A1427 – $2.15, A1428 – $2.11, A1430 – $1.30, A1431 – $1.89, A1650 – $0.25 and A1107

– $1,411.57

CARRIED

Voting 6/0


HEALTH, BUILDING and TOWN PLANNING

9.3.1 Final Approval for Local Planning Scheme No. 2 and Local Planning Strategy

Agenda Reference: HBTP 09/15 – 01 Location/Address: Shire of Sandstone Name of Applicant: Shire of Sandstone Disclosure of Interest: One author of this report is related to persons owning land

within Payne Street and Hack Street, Sandstone Date of Report: 16th September 2015 Author: Andrew Blee and Marc Halsall of Halsall and Associates, Town

Planning Consultants Signature of Author: __________________ Summary At its meeting held on 24 April 2014, Council resolved to adopt Local Planning Scheme No. 2 and the Local Planning Strategy for public advertising. Advertising has now been completed in accordance with the Regulations with 14 submissions received as summarised in the attached Schedule of Submissions. Based on the submissions a number of modifications are recommended. On this basis it is recommended that Council, adopt Local Planning Scheme No. 2 and the Local Planning Strategy for final approval subject to those recommended modifications and subject to compliance with the new Regulations. Attachments 1. Advertised version of Local Planning Scheme No. 2 2. Advertised version of Scheme maps 3. Advertised version of the Local Planning Strategy 4. Advertised version of Strategy maps 5. Schedule of Submissions 6. Copy of submissions Background The Shire of Sandstone’s current Town Planning Scheme No.1 was originally gazetted on the 30th August, 1996 and this included a scheme text and maps to guide land use, development and subdivision throughout the Shire. The Scheme comprises of: the preliminary, the zones, development requirements, requirements in relation to non-conforming uses, heritage matters and requirements for planning approval and administration. The Town Planning Regulations (1967) requires a review of town planning schemes every five (5) years and changes to legislation now require the preparation of a Local Planning Strategy to inform the scheme review process and consideration of the recommendations of the Model Scheme Text. This is to promote consistency in the formulation and content of Town Planning Schemes throughout the state. Halsall and Associates were engaged to make an initial review of what would be required in relation to a scheme review and the typical content of a Local Planning Strategy so that a better understanding of what documentation was required could be ascertained. It was also necessary to determine what would be the objectives and intentions of the Scheme and the Local Planning Strategy. This was undertaken through community and agency consultation and discussions with the Shire.


Based on the outcomes of this consultation and discussions with the Department of Planning, the Local Planning Scheme No. 2 and Local Planning Strategy were prepared and advertised for public comment. A total of 14 submissions were received during this period as detailed in the attached Schedule of Submissions (Attachment 5) and in the consultation section of the report below. Consultation Both Local Planning Scheme No. 2 and the Local Planning Strategy were advertised from Tuesday 10 March 2015 till Friday 12 June 2015. A total of 14 submissions were received from the following agencies/ local governments:

Shire of Menzies;

Shire of Leonora;

Department of Regional Development;

Department of State Development;

Department of Aboriginal Affairs;

Department of Fire and Emergency Services;

Department of Agriculture and Food;

State Heritage Office;

Water Corporation;

Department of Water;

Department of Health;

Department of Housing;

Main Roads WA; and

Department of Mines and Petroleum. The attached Schedule of Submissions outlines the issues raised and matters that need clarification. The Schedule also makes a number of recommended changes in relation to these comments which are addressed in more detail under the comment section below. Comment The following table outlines the recommended changes to both documents:

Local Planning Scheme No. 2

Ensure all Water Corporation infrastructure including bores, tanks and treatment sites are reserved as ‘public purpose’.

Remove ‘Industry – mining’ from the zoning table and change ‘industry – extractive’ to a ‘P’ use.

Add additional notation to Structure Plan Area 1 to acknowledge conflicting land uses in the area when considering lot orientation and location of building envelopes.

Introduce Special Control Area around chemical storage plant for water treatment site.

Local Planning Strategy

Input additional information provided by the Department of Agriculture and Food relating to agriculture input in the Shire.

Input location of sewer infrastructure as a general statement.

Link the Strategy to the Integrated Planning and Reporting Framework to aid in the potential for funding.

Modify the ‘Geology and mining activity’ and ‘rural land use’ sections of the Strategy as outlined by the Department of Mines and Petroleum.

Change notation on strategy maps for DPAW managed pastoral leases to ‘unallocated Crown land – proposed conservation area’.


The Planning and Development (Local Planning Schemes) Regulations 2015 were released on 25 August 2015 and will be gazetted on 19 October 2015. The Department of Planning have indicated that the proposed Scheme will need to comply with the new format. As such the major change to the Scheme will be making it Regulation compliant. The purpose of the regulations is to replace the old Town Planning Regulations 1967. This includes a new Model Scheme Text and deemed provisions that will form part of every town planning scheme in the state once the regulations take effect. There were two issues raised during advertising which have either created conflicting information between government agencies or it is unclear whether it should be included in the documents or not. These are as follows:

The naming and reservation of DPAW managed land; and

Whether the regional blueprint should be linked in to the Scheme. It is recommended that the documents be left as is in relation to these and wait for the WAPC to provide direction through their assessment process. Statutory Environment The commencement of the Local Planning Scheme Review and Local Planning Strategy were prepared under the Town Planning Regulations 1967 notably Clause 4 and 12/12A and under Part 5 of the Planning and Development Act 2005. As mentioned previously the Planning and Development (Local Planning Schemes) Regulations 2015 have now been Gazetted and come into operation on 19 October 2015. Given that the documents will be approved by the WAPC under the new Regulations, Council’s endorsement will be under the new section 25(3) of the Regulations. Once endorsed, the Local Planning Scheme and Local Planning Strategy will be a statutory planning document which will guide future development and land use and general planning decisions within the Shire. These will have significant force and effect given their preparation under the new Regulations and Act. Policy Implications The Local Planning Strategy will in effect be a major strategic policy for the Shire. Local Planning Policies may also be endorsed under the Local Planning Scheme to further guide issues that may arise. As part of this process it has been identified that two local planning policies should be prepared relating to development in or within close proximity to buffers and also relating to tourism development. It is also recommended that a detailed Local Tourism Strategy be prepared, to clearly identify the future direction of the Shire in this regard. The Strategy would then provide a mechanism for future funding applications and also inform future budgets of Council. Financial Implications The Shire have received notable grant funding to assist in financing the project. The Shire also originally budgeted for the preliminary phase of the project. Monitoring of budget and grant funds will need to occur to ensure management of the Scheme and Local Planning Strategy through the process can be covered.


Strategic Implications The draft Local Planning Strategy sets out the future direction of the Shire over the next 10 -15 years. This relates to encouraging additional land use and development, more lifestyle opportunities through additional land release and setting out economic priorities for the Shire such as embracing and encouraging tourism development. Many of these strategic directions have been implemented through the Scheme where they relate to land use and development. This is outlined in more detail under Section 9 of the Strategy document. The Local Planning Strategy can also be used to inform other strategic requirements under the Local Government Act such as the Strategic Community Plan. These documents will also have implications for future financial planning and subsequently the setting of future budgets. It is important that the Strategy be reviewed at least every five years to ensure that directions laid out are being met or if these directions are no longer relevant that the document reflects a new direction for the Shire. The new Regulations allow for a ‘Health Check’ to be undertaken in lieu of a full Scheme review. This will be particularly relevant to Sandstone, where development is slower and funds available for reviewing the Scheme are more limited. This process can tie in with the review of the Strategy as outlined above, to determine where, or if any changes are required to the Scheme. Voting Requirements Simple majority

Officer Recommendation – Item 9.3.1 That the Council – 1. Under Regulation 25 (3) of the Planning and Development (Local Planning

Schemes) Regulations 2015 support Local Planning Scheme No. 2 with proposed modifications to address issues raised in the submissions as outlined in the Schedule of submissions.

2. Under Regulation 28 of the Planning and Development (Local Planning Schemes) Regulations 2015, provide the Commission with the following information:

(a) a schedule of submissions made on the draft scheme;

(b) the response of the local government to each submission;

(c) particulars of each modification to the draft scheme proposed by the local government in response to the submissions; and

(d) a copy of the resolution passed under regulation 25(3).

3. Under Regulation 14 (2) of the Planning and Development (Local Planning

Schemes) Regulations 2015 support the Local Planning Strategy with proposed modifications to address issues raised in the submissions as outlined in the Schedule of submissions.



MOVED: Cr D McQuie


That the Council –


Schemes) Regulations 2015 support Local Planning Scheme No. 2 with proposed

modifications to address issues raised in the submissions as outlined in the Schedule

of submissions.

2. Under Regulation 28 of the Planning and Development (Local Planning

Schemes) Regulations 2015, provide the Commission with the following information:

(a) a schedule of submissions made on the draft scheme;

(b) the response of the local government to each submission;

(c) particulars of each modification to the draft scheme proposed by the local

government in response to the submissions; and

(d) a copy of the resolution passed under regulation 25(3).


Schemes) Regulations 2015 support the Local Planning Strategy with proposed

modifications to address issues raised in the submissions as outlined in the Schedule

of submissions.


Schemes) Regulations 2015, provide the Commission with the following information:

(a) a copy of the advertised local planning strategy; and

(b) a schedule of the submissions received; and

4. Under Regulation 14 (3) of the Planning and Development (Local Planning Schemes) Regulations 2015, provide the Commission with the following information:

(a) a copy of the advertised local planning strategy; and

(b) a schedule of the submissions received; and

(c) particulars of any modifications to the advertised local planning strategy proposed by the local government.

5. The Council notes that the WAPC will require modifications to the Scheme to be consistent with the recommendations of the new Planning Regulations

(2015) and resources will need to be applied to this.


(c) particulars of any modifications to the advertised local planning strategy

proposed by the local government.

5. The Council notes that the WAPC will require modifications to the Scheme to be

consistent with the recommendations of the new Planning Regulations (2015) and

resources will need to be applied to this.

CARRIED

Voting 6/0

Shire of Sandstone LPS No. 2 Page No. 1

SHIRE OF SANDSTONE

DRAFT LOCAL PLANNING SCHEME NO. 2

VERSION 1

11 April 2014


Shire of Sandstone


Preamble

This Local Planning Scheme of the Shire of Sandstone consists of this Scheme Text and the Scheme Maps. The Scheme Text should be read with the Local Planning Strategy for the Shire of Sandstone.

Part 2 of the Scheme Text sets out the Local Planning Framework. At the core of this Framework is the Local Planning Strategy which sets out the long-term planning directions for the local government, applies State and regional planning policies and provides the rationale for the zones and other provisions of the Scheme. In addition to the Local Planning Strategy, the Framework provides for Local Planning Policies which set out the general policies of the local government on matters within the Scheme.

The Scheme divides the local government district into zones to identify areas for particular uses and identifies land reserved for public purposes. Most importantly, the Scheme controls the types of uses and development allowed in different zones. There are particular controls included for heritage and special control areas. The Scheme Text also sets out the requirements for planning approval, enforcement of the Scheme provisions and non-conforming uses.

Scheme details

The Shire of Sandstone


The Shire of Sandstone under the powers conferred by the Planning and Development Act 2005 makes the following Local Planning Scheme.


Table of Contents Part 1 — Preliminary ........................................................................................................... 6

1.1 Citation .................................................................................................................. 6

1.2 Responsible authority ............................................................................................ 6

1.3 Scheme area ......................................................................................................... 6

1.4 Contents of Scheme .............................................................................................. 6

1.5 Purposes of Scheme ............................................................................................. 6

1.6 The aims of the Scheme ....................................................................................... 6

1.7 Definitions ............................................................................................................. 7

1.8 Relationship with local laws ................................................................................... 7

1.9 Relationship with other Schemes .......................................................................... 7

Part 2 — Local Planning Policy Framework ...................................................................... 8

2.1 Scheme determinations to conform to the Local Planning Strategy ....................... 8

2.2 Local Planning Policies ......................................................................................... 8

2.3 Relationship of Local Planning Policies to Scheme ............................................... 8

2.4 Procedure for making or amending a Local Planning Policy .................................. 8

2.5 Revocation of Local Planning Policy ..................................................................... 9

Part 3 — Reserves ............................................................................................................ 10

3.1 Reserves ............................................................................................................. 10

3.2 Local Reserves ................................................................................................... 10

3.3 Use and development of Local Reserves ............................................................ 10

3.4 Public Works ....................................................................................................... 10

Part 4 — Zones and the use of land ................................................................................. 11

4.1 Zones .................................................................................................................. 11

4.2 Purpose and objectives of the zones ................................................................... 11

4.3 Zoning Table ....................................................................................................... 12

4.4 Interpretation of the Zoning Table ....................................................................... 13

4.5 Additional uses .................................................................................................... 16

4.6 Restricted uses ................................................................................................... 16

4.7 Special use zones ............................................................................................... 16

4.8 Non-conforming uses .......................................................................................... 16

4.9 Extensions and changes to a non-conforming use .............................................. 16

4.10 Discontinuance of non-conforming use ............................................................... 17

4.11 Termination of a non-conforming use .................................................................. 17

4.12 Destruction of non-conforming use buildings ....................................................... 17

4.13 Development in the Townsite Zone ..................................................................... 17

4.14 Development in the Rural Zone ........................................................................... 18

4.15 Development in the Industry Zone ....................................................................... 19


Part 5 — General development requirements ................................................................. 20

5.1. Compliance with development standards and requirements ................................ 20

5.2. Residential Design Codes ................................................................................... 20

5.3. Special application of Residential Design Codes ................................................. 20

5.4. Restrictive covenants .......................................................................................... 20

5.5. Variations to site and development standards and requirements ......................... 20

5.6. Environmental conditions .................................................................................... 21

5.7 Mining Worker’s Accommodation ........................................................................ 21

5.8 Development of chalets or cabins ....................................................................... 21

5.9 Car parking ......................................................................................................... 22

5.10 Servicing, access ways, loading and unloading spaces ...................................... 22

5.11 Building envelopes .............................................................................................. 22

5.12 Setbacks, plot ratio and site coverage ................................................................. 23

5.13 The parking of heavy vehicles ............................................................................. 23

5.14 Derelict Vehicles ................................................................................................. 23

5.15 Telecommunications infrastructure ...................................................................... 23

5.16 Caretaker’s Dwelling ........................................................................................... 23

5.17 Home business or home occupation ................................................................... 24

5.18 Development in the Youanmi and Nunngarra Townsites ..................................... 24

Part 6 — Special control areas ......................................................................................... 25

6.1. Operation of special control areas ....................................................................... 25

6.2 Structure Plan Areas – (SPA) .............................................................................. 25

6.3 Public Drinking Water Source Area (SCA1)......................................................... 28

Part 7 — Heritage protection ............................................................................................ 29

7.1. Heritage List ........................................................................................................ 29

7.2. Designation of a heritage area ............................................................................ 30

7.3. Heritage agreements ........................................................................................... 31

7.4. Heritage assessment .......................................................................................... 31

7.5. Variations to Scheme provisions for a heritage place or heritage area ................ 31

Part 8 — Development of land ......................................................................................... 32

8.1. Requirement for approval to commence development ........................................ 32

8.2. Permitted development ....................................................................................... 32

8.3. Amending or revoking a planning approval ......................................................... 33

8.4. Unauthorised existing developments ................................................................... 33

Part 9 — Applications for planning approval .................................................................. 34

9.1. Form of application.............................................................................................. 34

9.2. Accompanying material ....................................................................................... 34

9.3. Additional material for heritage matters ............................................................... 35


9.4. Advertising of applications ................................................................................... 35

9.5 Applications containing insufficient information ................................................... 36

Part 10 — Procedure for dealing with applications ........................................................ 37

10.1. Consultation with other authorities ...................................................................... 37

10.2. Matters to be considered by local government .................................................... 37

10.3. Determination of applications .............................................................................. 38

10.4. Form and date of determination .......................................................................... 38

10.5. Term of planning approval ................................................................................... 38

10.6. Temporary planning approval .............................................................................. 39

10.7. Scope of planning approval ................................................................................. 39

10.8. Approval subject to later approval of details ........................................................ 39

10.9. Deemed refusal ................................................................................................... 39

10.10. Appeals ............................................................................................................... 40

Part 11 — Enforcement and administration .................................................................... 41

11.1. Powers of the local government .......................................................................... 41

11.2. Removal and repair of existing advertisements ................................................... 41

11.3. Delegation of functions ........................................................................................ 41

11.4. Person must comply with provisions of Scheme .................................................. 42

11.5. Compensation ..................................................................................................... 42

11.6. Purchase or taking of land ................................................................................... 43

11.7. Notice for removal of certain buildings................................................................. 43

Schedule 1 — Dictionary of defined words and expressions ..................................... 44

Schedule 2 — Additional uses ...................................................................................... 53

Schedule 3 — Restricted uses ...................................................................................... 54

Schedule 4 — Special use zones.................................................................................. 55

Schedule 5 — Exempted advertisements ................................................................. 56

Schedule 6 — Form of application for planning approval .......................................... 61

Schedule 7 — Additional information for advertisements .......................................... 63

Schedule 8 — Notice of public advertisement of planning proposal ......................... 65

Schedule 9 — Notice of determination on application for planning approval ........... 66

Schedule 10 — Environmental conditions ................................................................... 67

Schedule 11 — Car parking and related requirements ........................................... 68

Schedule 12 – Development Standards ................................................................... 71

Schedule 13 – Structure Plan Areas (SPA’s) ............................................................... 72


Part 1 — Preliminary

1.1 Citation

1.1.1 The Shire of Sandstone Local Planning Scheme No. 1 (the Scheme) comes into operation on its Gazettal date.

1.1.2 The following Scheme is revoked:

Shire of Sandstone Town Planning Scheme No. 1, gazetted on 30 August 1996.

1.2 Responsible authority

The Shire of Sandstone is the responsible authority for implementing the Scheme.

1.3 Scheme area

The Scheme applies to the Scheme area which covers the entire local government district of the Shire of Sandstone as shown on the Scheme Map.

1.4 Contents of Scheme

The Scheme comprises:

(a) the Scheme Text; and

(b) the Scheme Map (sheets 1 – 4 inclusive).

The Scheme is to be read in conjunction with the Local Planning Strategy.

1.5 Purposes of Scheme

The purposes of the Scheme are to:

(a) set out the local government’s planning aims and intentions for the Scheme area;

(b) set aside land as reserves for public purposes;

(c) zone land within the Scheme area for the purposes defined in the Scheme;

(d) control and guide land use and development;

(e) set out procedures for the assessment and determination of planning applications;

(f) make provision for the administration and enforcement of the Scheme; and

(g) address other matters set out Schedule 7 of the Planning and Development Act 2005.

1.6 The aims of the Scheme

The aims of the Scheme are:

1.6.1 Lifestyle and community identity

To provide for the expansion of the Sandstone townsite through providing for a range of land uses that build on the existing strong sense of community identity and sense of place.

1.6.2 Conservation and heritage

To provide, where appropriate, for the preservation and protection, conservation and enhancement of areas, places and objects of cultural and natural heritage significance.


1.6.3 Agriculture, mining and rural land use

To ensure the protection of agricultural land by discouraging land uses and developments that may detract from the principle function of the land and result in the ad hoc fragmentation of rural land and the establishment of non-rural land uses and developments.

To facilitate mining within the Shire including any subsequent land uses and developments that are required as a result. Ensuring that mining related land uses and developments remain within the local government area and preferably in close proximity to the Sandstone townsite.

1.6.4 Tourism

To support tourism throughout the Shire including the expansion of the existing caravan park through providing for a range of accommodation types and embracing the historical and natural values of the Sandstone townsite.

1.6.5 Residential Development

Provide for a range of settlement options and lifestyle choices that make the Shire of Sandstone a more attractive place to live.

1.6.6 Community services and infrastructure provision

To provide for affordable and sustainable physical and social infrastructure and services commensurate with the needs of the local and broader community.

1.7 Definitions

1.7.1 Unless the context otherwise requires, words and expressions used in the Scheme have the same meaning as they have:

(a) in the Planning and Development Act 2005; or

(b) if they are not defined in that Act:

(i) in the Dictionary of defined words and expressions in Schedule 1; or

(ii) in the Residential Design Codes.

1.7.2 If there is a conflict between the meaning of a word or expression in the Dictionary of defined words and expressions in Schedule 1 and the meaning of that word or expression in the Residential Design Codes:

(a) in the case of a residential development, the definition in the Residential Design Codes prevails; and

(b) in any other case the definition in the Dictionary prevails.

1.7.3 Notes, and instructions printed in italics, are not part of the Scheme.

1.8 Relationship with local laws

Where a provision of the Scheme is inconsistent with a local law, the provision of the Scheme prevails.

1.9 Relationship with other Schemes

There are no other Schemes of the Shire of Sandstone which apply to the Scheme area.


Part 2 — Local Planning Policy Framework

2.1 Scheme determinations to conform to the Local Planning Strategy

Except to the extent that the Local Planning Strategy is inconsistent with the Scheme, determinations of the local government under the Scheme are to be consistent with the Local Planning Strategy.

Note: A Local Planning Strategy has been prepared and endorsed under the Town Planning Regulations 1967.

2.2 Local Planning Policies

The local government may prepare a Local Planning Policy in respect of any matter related to the planning and development of the Scheme area so as to apply:

(a) generally or for a particular class or classes of matters; and

(b) throughout the Scheme area or in one or more parts of the Scheme area,

and may amend or add to or rescind the Policy.

2.3 Relationship of Local Planning Policies to Scheme

2.3.1 If a provision of a Local Planning Policy is inconsistent with the Scheme, the Scheme prevails.

2.3.2 A Local Planning Policy is not part of the Scheme and does not bind the local government in respect of any application for planning approval but the local government is to have due regard to the provisions of the Policy and the objectives which the Policy is designed to achieve before making its determination.

Note: Local Planning Policies are guidelines used to assist the local government in making decisions under the Scheme. Although Local Planning Policies are not part of the Scheme they must be consistent with, and cannot vary, the intent of the Scheme provisions, including the Residential Planning Codes. In considering an application for planning approval, the local government must have due regard to relevant Local Planning Policies as required under clause 2.3.2 and 10.2.

2.4 Procedure for making or amending a Local Planning Policy

2.4.1 If a local government resolves to prepare a Local Planning Policy, the local government:

(a) is to publish a notice of the proposed Local Planning Policy once a week for 2 consecutive weeks in a newspaper circulating in the Scheme area, giving details of:

(i) where the draft Local Planning Policy may be inspected;

(ii) the subject and nature of the draft Local Planning Policy; and

(iii) in what form and during what period (being not less than 21 days from the day the notice is published) submissions may be made; and

(b) may publish a notice of the proposed Local Planning Policy in such other manner and carry out such other consultation as the local government considers appropriate.

2.4.2 After the expiry of the period within which submissions may be made, the local government is to:

(a) review the proposed Local Planning Policy in the light of any submissions made; and


(b) resolve to adopt the Local Planning Policy with or without modification, or not to proceed with the Local Planning Policy.

2.4.3 If the local government resolves to adopt the Local Planning Policy, the local government is to:

(a) publish notice of the Local Planning Policy once in a newspaper circulating in the Scheme area; and

(b) if, in the opinion of the local government, the Local Planning Policy affects the interests of the Commission, forward a copy of the Local Planning Policy to the Commission.

2.4.4 A Policy has effect on publication of a notice under clause 2.4.3(a).

2.4.5 A copy of each Local Planning Policy, as amended from time to time, is to be kept and made available for public inspection during business hours at the offices of the local government.

2.4.6 Clauses 2.4.1 to 2.4.5, with any necessary changes, apply to the amendment of a Local Planning Policy.

2.5 Revocation of Local Planning Policy

A Local Planning Policy may be revoked by:

(a) the adoption by a local government of a new Local Planning Policy under clause 2.4 that is expressed to supersede the existing Local Planning Policy; or

(b) publication of a notice of revocation by the local government once a week for 2 consecutive weeks in a newspaper circulating in the Scheme area.


Part 3 — Reserves

3.1 Reserves

Certain lands within the Scheme area are classified as Local Reserves.

3.2 Local Reserves

“Local Reserves” are delineated and depicted on the Scheme Map according to the legend on the Scheme Map.

3.3 Use and development of Local Reserves

3.3.1 A person must not:

(a) use a Local Reserve; or

(b) commence or carry out development on a Local Reserve,

without first having obtained planning approval under Part 10 of the Scheme.

3.3.2 In determining an application for planning approval the local government is to have due regard to:

(a) the matters set out in clause 10.2; and

(b) the ultimate purpose intended for the Reserve.

3.3.3 In the case of land reserved for the purposes of a public authority, the local government is to consult with that authority before determining an application for planning approval.

3.4 Public Works

3.4.1 Where the local government is consulted under Part 1 clause 6 of the Planning and Development Act 2005, it shall have regard to the following matters in providing its comments about public work the subject of the consultation:

(a) the purposes of the Scheme;

(b) the Local Planning Strategy;

(c) any relevant Local Planning Policies;

(d) the relevant classification, under Parts 3 and 4 of the Scheme, for the land upon which the public work is to be developed; and

(e) any structure plan adopted under Part 6 of the Scheme.


Part 4 — Zones and the use of land

4.1 Zones

4.1.1 The Scheme area is classified into the zones shown on the Scheme Map.

4.1.2 The zones are delineated and depicted on the Scheme Map according to the legend on the Scheme Map.

4.2 Purpose and objectives of the zones

The objectives of the zones are:

4.2.1 Townsite Zone

Purpose of the Townsite Zone:

To provide for a range of land uses that encourages development within the townsite whilst also ensuring the protection of the existing amenity and character of the town.

Objectives of the Townsite zone:

(a) To allow for a range of activities to fulfil the social, residential, retail, commercial and administrative requirements of the local government;

(b) To provide a flexible approach to development to encourage the growth of the Sandstone townsite;

(c) Ensure the existing amenity and character of the Sandstone townsite is retained by ensuring the compatibility of considered land uses;

(d) Ensure the efficient use of services and infrastructure within the Sandstone townsite; and

(e) To ensure Sandstone is the focus for urban settlement.

4.2.2 Industry Zone

Purpose of the Industry Zone:

To provide for general, light and service industries, the storage and distribution of goods and associated uses and other uses, which by nature of their operations should be separated from, and not have an adverse impact on residential and other sensitive land uses.

Objectives of the Industry Zone:

(a) To identify and designate land suitable for a range of industrial activities, so as to provide for sustainable economic activities within the Shire of Sandstone;

(b) To allow for the development of industry in a manner compatible with surrounding development and general environmental standards; and

(c) To create industrial areas that are pleasant to work in, safe and efficient in terms of transportation networks, land utilisation and suitability and infrastructure provision.

4.2.3 Rural Zone

Purpose of the Rural Zone:

To provide for a more general classification of land capable of being used for a range of agricultural and mining activities, complemented by other ancillary uses which do not detract from the primary use of the land for agricultural and mining purposes. To provide for the retention and protection of portions of land that are not cleared and are of high conservation value.


Objectives of the Rural Zone:

(a) To provide for a broad range of agricultural activities;

(b) To facilitate mining within the Shire including the construction of workers accommodation where required. Where possible workers accommodation is proposed within a 40km radius of the Sandstone townsite this should be located within the townsite boundary; and

(c) To facilitate low-impact tourist development where it complements the primary agricultural use of the land.

4.3 Zoning Table

4.3.1 The Zoning Table indicates, subject to the provisions of the Scheme, the uses permitted in the Scheme area in the various zones. The permissibility of any uses is determined by cross reference between the list of use classes on the left hand side of the Zoning Table and the list of zones at the top of the Zoning Table.

4.3.2 The symbols used in the cross reference in the Zoning Table have the following meanings:

‘P’ means that the use is permitted by the Scheme providing the use complies with the relevant development standards and the requirements of the Scheme;

‘D’ means that the use is not permitted unless the local government has exercised its discretion by granting planning approval;

‘A’ means that the use is not permitted unless the local government has exercised its discretion by granting planning approval after giving special notice in accordance with clause 9.4;

‘X’ means a use that is not permitted by the Scheme.

4.3.3 A change in the use of land from one use to another is permitted if:

(a) the local government has exercised its discretion by granting planning approval;

(b) the change is to a use which is designated with the symbol ‘P’ in the cross reference to that zone in the Zoning Table and the proposed use complies with all the relevant development standards and any requirements of the Scheme;

(c) the change is an extension of a use within the boundary of the lot which does not change the predominant use of the lot; or

(d) the change is to an incidental use that does not change the predominant use of the land.

Notes: 1. The planning approval of the local government is required for the development of land in addition to any approval granted for the use of land. In normal circumstances one application is made for both the use and development of land.

2. The local government will not refuse a ‘P’ use because of the unsuitability of the use for the zone but may impose conditions on the use of the land to comply with any relevant development standards or requirements of the Scheme, and may refuse or impose conditions on any development of the land.


3. In considering a ‘D’ or ‘A’ use, the local government will have regard to the matters set out in clause 10.2.

4. The local government must refuse to approve any ‘X’ use of land. Approval to an ‘X’ use of land may only proceed by way of an amendment to the Scheme.

4.4 Interpretation of the Zoning Table

4.4.1 Where a specific use is mentioned in the Zoning Table, it is deemed to be excluded from the general terms used to describe any other use.

4.4.2 If a person proposes to carry out on land any use that is not specifically mentioned in the Zoning Table and cannot reasonably be determined as falling within the type, class or genus of activity of any other use category the local government may:

(a) determine that the use is consistent with the objectives of the particular zone and is therefore permitted;

(b) determine that the use may be consistent with the objectives of the particular zone and thereafter follow the advertising procedures of clause 9.4 in considering an application for planning approval; or

(c) determine that the use is not consistent with the objectives of the particular zone and is therefore not permitted.

TABLE 1: ZONING TABLE

Use Class Tow

nsite

Rura

l

Industr

y

Residential uses

Dwelling P P X

Grouped Dwelling D X X

Multiple Dwellings D X X

Rural Worker’s Accommodation X D X

Mining Worker’s Accommodation D D X

Caretaker’s Dwelling D D D

Residential Building D X X

Park Home Park D D X

Ancillary Residential Uses

Ancillary Dwelling D D X

Family Day Care A X X

Home Business P D X

Home Occupation P P X

Home Office P P X

Tourism Uses


Bed and Breakfast D D X

Camping Ground D D X

Caravan Park D D X

Cabin D D X

Chalet D D X

Guest House D D X

Motel D X X

Licensed Premises

Hotel D X X

Liquor Store D X X

Tavern D X X

Commercial Uses

Amusement Parlour D X X

Betting Agency D X X

Bus Depot D X D

Café D D X

Car Park D X P

Child Care Premises A X A

Cinema/Theatre D X X

Consulting Rooms D X X

Convenience Store D X X

Farm Supply Centre D X D

Fast Food Outlet A X X

Funeral Parlour D X D

Home Store D X X

Lunch Bar D X D

Medical Centre D X X

Motor Vehicle, Boat, Caravan Sales D X A

Office D X X

Restaurant D X X

Restricted Premises X X A

Plant Nursery D X D

Service Station D X D

Shop D X X

Showroom D X P


Storage D X P

Trade Display D X P

Veterinary Centre D D D

Warehouse D X P

Industrial Uses

Fuel Depot X X D

Industry X X D

Industry – General X X D

Industry – Light A X P

Industry – Cottage A D P

Industry – Service A D A

Motor Vehicle Repairs D X D

Salvage/Wrecking Yard X X D

Transport Depot A D D

Rural Uses

Animal Establishment X D X

Animal Husbandry X D X

Agriculture – Extensive X P X

Agriculture – Intensive A P X

Rural Pursuit X D X

Industry – Extractive X D X

Industry - Mining X P X

Industry – Rural X D X

Stockyards X D D

Community Uses

Civic Use D X D

Club Premises D X A

Community Purpose D X D

Educational Establishment A D D

Hospital A X X

Place of Worship D X A

Recreation – private D D X

Telecommunications Infrastructure D D D


4.5 Additional uses

There are no additional uses which apply to the Scheme.

Note: An additional use is a land use that is permitted on a specific portion of land in addition to the uses already permissible in that zone that applies to the land.

4.6 Restricted uses

There are no restricted uses which apply to the Scheme.

Note: A restricted use is the only use or uses that are permitted on a specific portion of land and other uses that would otherwise be permissible in the zone are not permitted.

4.7 Special use zones

4.7.1 There are no special use zones which apply to the Scheme.

Note: Special use zones apply to special categories of land use which do not comfortably sit within any other zone in the Scheme.

4.8 Non-conforming uses

Except as otherwise provided in the Scheme, no provision of the Scheme is to be taken to prevent:

(a) the continued use of any land for the purpose for which it was being lawfully used immediately prior to the Gazettal date;

(b) the carrying out of any development on that land for which, immediately prior to the Gazettal date, an approval or approvals, lawfully required to authorise the development to be carried out, were duly obtained and are current; or

(c) subject to clause 11.2.1, the continued display of advertisements which were lawfully erected, placed or displayed prior to the Gazettal date.

Note: “Land” has the same meaning as in the Planning and Development Act 2005 and includes houses, buildings and other works and structures.

4.9 Extensions and changes to a non-conforming use

4.9.1 A person must not:

(a) alter or extend a non-conforming use;

(b) erect, alter or extend a building used in conjunction with or in furtherance of a non-conforming use; or

(c) change the use of land from a non-conforming use to another non-conforming use,

without first having applied for and obtained planning approval under the Scheme.

4.9.2 An application for planning approval under this clause is to be advertised in accordance with clause 9.4.

4.9.3 Where an application is for a change of use from an existing non-conforming use to another non-conforming use, the local government is not to grant its planning approval unless the proposed use is less detrimental to the amenity of the locality than the existing non-conforming use and is, in the opinion of the local government, closer to the intended purpose of the zone.


4.10 Discontinuance of non-conforming use

Where a non-conforming use of any land has been discontinued for a period of 6 months the land must not be used after that period otherwise than in conformity with the provisions of the Scheme.

4.11 Termination of a non-conforming use

The local government may effect the discontinuance of a non-conforming use by the purchase of the land, or by the payment of compensation to the owner or occupier or to both the owner and occupier of that land, and may enter into an agreement with the owner for that purpose.

Note: Part 11 Division 4 of the Planning and Development Act 2005 enables the local government to purchase, or, with the consent of the Governor, compulsorily acquire land for the purpose of a town planning scheme, subject to Part 9 of the Land Administration Act 1997, that section and the Scheme.

4.12 Destruction of non-conforming use buildings

If a building used for a non-conforming use is destroyed to 75% or more of its value, the building is not to be repaired, rebuilt, altered or added to for the purpose of being used for a non-conforming use or in a manner not permitted by the Scheme, except with the planning approval of the local government.

4.13 Development in the Townsite Zone

4.13.1 All development within the Townsite Zone shall have regard to any Local Planning Policy adopted by the local government.

4.13.2 All development within the Townsite zone shall be of a design, and constructed from materials that complement the existing character and amenity of the zone as determined by the local government.

4.13.3 All residential development within the Townsite Zone shall comply with the relevant provisions of the Residential Design Codes to a maximum density of R10.

4.13.4 Where non-residential development is proposed on or adjacent to land with an existing residential development, the local government shall have regard to the following when assessing an application for planning approval:

(a) the bulk, scale and height of the proposed building in relation to adjacent buildings;

(b) the location of access ways, car parking, storage areas and waste disposal facilities;

(c) the location of services including power, water and effluent disposal systems; and

(d) the Environmental Protection Authorities Separation Distances between Industrial and Sensitive Land Uses where relevant.

4.13.5 Notwithstanding Structure Planning Area No. 1, the local government may prepare or require the preparation of a Structure Plan within the Townsite Zone in accordance with clause 6.2.


4.14 Development in the Rural Zone

4.14.1 Rural Worker’s Accommodation

4.14.1.2 On land within the Rural Zone, one dwelling for each lot is permitted subject to the provisions of the Scheme. Where the local government is satisfied, having due regard to the existing or proposed use of the land, that sufficient justification exists, one Rural Worker’s Accommodation may be considered to accommodate a rural worker(s), provided that:

(a) the total number of dwellings on the lot (excluding any ancillary accommodation) will not exceed three (for the purposes of this clause a Rural Worker’s Accommodation or Caretaker’s Dwelling are included as a dwelling);

(b) the local government is satisfied that adequate provision can be made for the supply of domestic water and for the disposal of sewage from the Rural Worker’s Accommodation;

(c) the Rural Worker’s Accommodation will not adversely affect the rural landscape or conflict with agricultural production on the subject lot or on adjoining land; and

(d) the Rural Worker’s Accommodation should generally be clustered in one location on the property with all relevant services shared.

4.14.2 Extractive industries

4.12.2.1 A person shall not carry out an extractive industry on any land within the Scheme Area without having obtained planning approval from the local government.

4.12.2.2 Unless otherwise specified by the local government, all applications for planning approvals regarding extractive industry proposals shall be accompanied by:

(a) Four plans to a scale of not less than 1:500 showing:

(i) property location and adjoining public roads;

(ii) existing and proposed land contours;

(iii) existing vegetation;

(iv) location and dimensions of proposed pit area;

(v) distances from pit to property boundaries and existing buildings;

(vi) proposed access to property for cartage; and

(vii) location of nearest existing neighbouring residences.

(b) Four copies of an extraction programme containing the following details:

(i) the nature and estimated duration of the proposed extraction;

(ii) a schedule of estimated stages of the excavation programme and of the time periods within which it is proposed operations will be carried out;


(iii) proposed cartage routes on public roads, access to the excavation site and the types of roads to be constructed;

(iv) description of the method of excavation;

(v) description of site drainage with detailed plans;

(vi) description of the measures to be taken to minimise noise and dust nuisance, erosion, water course siltation, adverse visual impacts and dangers to the general public; and

(vii) a comprehensive rehabilitation schedule, detailing the end use of the site, methods of rehabilitation and programme for completion of rehabilitation operations.

4.15 Development in the Industry Zone

4.15.1 The local government shall not grant planning approval to any land use that can be considered in the Industry Zone, unless the proponent can adequately demonstrate to the satisfaction of the local government that there will be no adverse impacts from noise, dust, odour, risk, or gaseous emissions.

4.15.2 In determining an application for planning approval the local government will have due regard to the Environmental Protection Authority’s Separation Distances between Industrial and Sensitive Land Uses.

4.15.3 In determining an application for planning approval in the Industry Zone, the local government may impose conditions to control emissions including, but not limited to, industrial liquid, solid or gaseous wastes in accordance with Environmental Protection Authority’s guidelines and advice from the Department of Environmental Regulation.

4.15.4 Where a proposal will generate industrial liquid, solid, or gaseous wastes, such wastes shall be treated and disposed of in accordance with Department of Environmental Regulation and Department of Health guidelines.

4.15.5 Land uses within the Industry Zone that are not required to be housed in buildings shall be designed and laid out on the land as not to detract from the visual amenity of the area and where open storage of goods and materials is proposed on the land they shall, at the discretion of the local government, be screened from view from the street or other public viewpoints.


Part 5 — General development requirements

5.1. Compliance with development standards and requirements

Any development of land is to comply with the provisions of the Scheme.

5.2. Residential Design Codes

5.2.1. A copy of the Residential Design Codes is to be kept and made available for public inspection at the offices of the local government.

5.2.2. Unless otherwise provided for in the Scheme, the development of land for any of the residential purposes dealt with by the Residential Design Codes is to conform with the provisions of those Codes.

5.2.3. The Residential Design Codes density applicable to land within the Scheme area is to be determined by reference to the Residential Design Codes density number in clause 4.13.3.

5.3. Special application of Residential Design Codes

There are no exclusions or variations to the Residential Planning Codes which apply to the Scheme.

5.4. Restrictive covenants

5.4.1. Subject to clause 5.4.2, a restrictive covenant affecting any land in the Scheme area by which, or the effect of which is that, the number of residential dwellings which may be constructed on the land is limited or restricted to less than that permitted by the Scheme, is hereby extinguished or varied to the extent that it is inconsistent with the provisions of the Residential Planning Codes which apply under the Scheme.

5.4.2. Where clause 5.4.1 operates to extinguish or vary a restrictive covenant the local government is not to grant planning approval to the development of the land which would, but for the operation of clause 5.4.1, have been prohibited unless the application has been dealt with as an ‘A’ use and has complied with all of the advertising requirements of clause 9.4.

5.5. Variations to site and development standards and requirements

5.5.1. Except for development in respect of which the Residential Planning Codes apply, if a development is the subject of an application for planning approval and does not comply with a standard or requirement prescribed under the Scheme, the local government may, despite the non-compliance, approve the application unconditionally or subject to such conditions as the local government thinks fit.

5.5.2. In considering an application for planning approval under this clause, where, in the opinion of the local government, the variation is likely to affect any owners or occupiers in the general locality or adjoining the site which is the subject of consideration for the variation, the local government is to:

(a) consult the affected parties by following one or more of the provisions for advertising uses under clause 9.4; and

(b) have regard to any expressed views prior to making its determination to grant the variation.

5.5.3. The power conferred by this clause may only be exercised if the local government is satisfied that:


(a) approval of the proposed development would be appropriate having regard to the criteria set out in clause 10.2; and

(b) the non-compliance will not have an adverse effect upon the occupiers or users of the development, the inhabitants of the locality or the likely future development of the locality.

5.6. Environmental conditions

5.6.1. There are no environmental conditions imposed by the Minister for Environment which apply to the Scheme.

Note: Environmental conditions are those required to be incorporated into a Scheme or an amendment to a Scheme following assessment under the Environmental Protection Act 1986.

5.7 Mining Worker’s Accommodation

5.7.1 On land within the Rural or Townsite Zones, the local government may consider an application for Mining Worker’s Accommodation associated with an existing or proposed mining operation to accommodate the mining worker(s), provided that:

(a) where a proposal for Mining Worker’s Accommodation is within a 40km radius of the Sandstone townsite, the Mining Worker’s Accommodation is located within the townsite boundary as identified on the Scheme Maps. Where a proposal cannot be accommodated in the townsite boundary, and is within a 40km radius of the townsite, sufficient justification is to be provided to the local government.

(b) the local government is satisfied that the Mining Worker’s Accommodation can be adequately serviced with water, power and effluent disposal;

(c) where a mining operation is proposed and not yet operational, it can be adequately demonstrated to the local government that the mining operation will proceed to construction and operation prior to the approval for Mining Worker’s Accommodation being issued;

(d) a management plan is prepared and submitted with the local government that outlines how the Mining Worker’s Accommodation will be decommissioned should it no longer be required; and

(e) where Mining Worker’s Accommodation is proposed within the Townsite Zone it is to be setback from boundaries in accordance with the Residential Design Codes.

5.8 Development of chalets or cabins

5.8.1 Except as may be otherwise approved by the local government or provided for within the Scheme, the total floor space of any chalet in any zone shall not exceed 150 square metres.

5.8.2 The number of chalets or cabins permitted in any zone shall be at the discretion of the local government, having due regard to the following:

(a) the size of the land and any existing development on the site;

(b) the setback requirements under the Scheme;

(c) the available of services such as power, water and effluent disposal; and

(d) the impact on the amenity of the area.

5.8.3 Permanent occupation of a chalet as a dwelling is not permitted.


5.9 Car parking

5.9.1 Land within the Scheme Area shall not be used or developed for any of the purposes requiring planning approval under the Scheme unless car parking is provided on site in accordance with Schedule 11 and to Australian Standard A2890.1-2004 (as amended).

5.9.2 Where land is proposed to be development as a use not listed in Schedule 11, the number of spaces required is to be determined by the local government having due regard to:

(a) the nature of the proposed development;

(b) the number of employees or others likely to be employed or engaged in the use of the land;

(c) the anticipated demand for visitor parking; and

(d) the orderly, proper and sustainable planning of the area.

5.9.3 Where, on any lot, different land uses have been, or are to be established and those uses operate at different times to each other, the local government, upon being satisfied that the operating times will be permanent, may approve a reduced number of bays as specified in Schedule 11 or otherwise agreed to by the local government, on a reciprocal use basis.

5.9.4 Where appropriate the local government may permit the required number of parking bays to be accommodated within the road reserve taking into account the width and function of the road and the location of the proposed use on the subject land.

5.9.4 The standard of construction of car parking spaces shall be at the discretion of the local government and based on the ability for the surface to cater for its intended use.

5.10 Servicing, access ways, loading and unloading spaces

5.10.1 Where a land use or development involves the delivery or despatch of goods of any kind, a loading and unloading area will be required to be provided clear of the street or right-of-way as appropriate and the local government will seek to ensure that, where such an area is provided, vehicles using the area must, unless otherwise approved by the local government, be able to enter and the street in a forward direction.

5.11 Building envelopes

5.11.1 Where, on any plan adopted or approved by the local government under the Scheme, a building envelope is shown for the purpose of confining development to a specific portion of the land, all development shall be contained within the prescribed building envelope.

5.11.2 The local government may, where adequate justification has been provided by the applicant, approve a variation or relocation of the building envelope subject to advertising to any affected landowners in accordance with clause 9.4 provided it is satisfied that:

(a) the objectives of the zone are not compromised;

(b) the visual amenity and rural character of the locality will not be affected by the change of location; and

(c) the proposed size and location of the envelope can accommodate future development, including on-site effluent disposal systems and water supply tanks, and not have a detrimental effect on the environment.


5.12 Setbacks, plot ratio and site coverage

5.12.1 Development within the Scheme Area is limited in terms of setbacks, plot ratio and site coverage as outlined in Schedule 12. Where a proposal is considered as a use not listed under clause 4.4.2, the setbacks, plot ratios and site coverage shall be at the discretion of the local government.

5.13 The parking of heavy vehicles

5.13.1 Except as provided elsewhere in the Scheme or approved by the local government, no person, within or adjacent to any lot with an approved residential use, shall repair, service or clean or allow to remain or park a heavy vehicle for a period greater than 24 hours without the prior approval of the local government.

5.14 Derelict Vehicles

5.14.1 Notwithstanding any other provision of the Scheme, the wrecking of any derelict, damaged and unserviceable vehicle on, or the storage of any such vehicle within, the area comprising the front setback of privately owned land, is prohibited within the Scheme Area.

5.15 Telecommunications infrastructure

5.15.1 An application for planning approval to the local government is required for the development of all telecommunications infrastructure excluding those listed in the Telecommunications Low Impact Facilities Determination 1997 and subsequent amendments to that determination.

5.15.2 Applications for the development of telecommunications infrastructure shall be accompanied by plans and information required for applications for planning approval under clause 9.2 and will be considered in relation to the following:

(a) consistency of the proposed development with the objective and purpose of the zone or reserve;

(b) social and economic benefits of the proposal;

(c) the impact of the proposal on the landscape, heritage, environmental and rural character values of the locality;

(d) coordination with other services; and

(e) any relevant policy adopted by the local government.

5.12.3 Applications for telecommunications infrastructure on Crown land must be accompanied by the written consent of the Department of Planning and Department of Lands and any applicable management body under the Lands Administration Act 1997.

5.16 Caretaker’s Dwelling

5.16.1 Caretaker’s dwelling:

(a) are limited to one caretaker’s dwelling per lot excluding lots within a strata scheme;

(b) shall be limited in floor area to a maximum of 200 square metres; and

(c) are prohibited under the Scheme until such time as the land upon which it is to be established is developed and/or is in use for a purpose requiring oversight by a caretaker, as determined by the local government.


5.17 Home business or home occupation

5.17.1 Where planning approval has been issued for a home business or home occupation, that approval is only valid to the occupier of a particular parcel of land. Such approval shall not be transferred to any other person or land in respect of which it was granted. Should there be a change of occupier of the land in respect of which planning approval was granted, a new planning approval is required to be obtained.

5.18 Development in the Youanmi and Nunngarra Townsites

5.18.1 All development within the Youanmi and Nunngarra Townsites requires planning approval. Notwithstanding any other relevant provision of the Scheme, all applications for planning approval will be assessed on the following:

(a) access to infrastructure including power and water;

(b) the adequacy of road access to the proposed development;

(c) the type of use proposed and the impact on the Sandstone Townsite; and

(d) adequate justification as to why it is not located in the Sandstone Townsite.


Part 6 — Special control areas

6.1. Operation of special control areas

6.1.1. The following Special Control Areas are shown on the Scheme Maps:

(a) Structure Plan Areas shown on the Scheme Map as (SPA) with a number and included in Schedule 13.

(b) Public Drinking Water Source Area (SCA 1)

6.1.2 In respect of a special control area shown on the Scheme Map, the provisions applying to the special control area apply in addition to the provisions applying to the underlying zone or reserve and any general provisions of the Scheme.

6.1.3 Notwithstanding any other provision of the Scheme, development is prohibited on land within any of the Special Control Areas referred to in clause 6.1.1 without the prior approval of the local government. For the purpose of this clause, development includes, but is not confined to:

(a) clearing, drainage, excavating, or filling any land other than where any such works are authorised by a subdivision or planning approval;

(b) development for the purpose of agriculture-intensive, recreation-private, or stock yards; or

© the erection of a building (including a dwelling) or the construction of any road, other than that authorised by a subdivision or planning approval.

6.2 Structure Plan Areas – (SPA)

6.2.1 Map designation and interpretation

Structure Plan Areas are shown on the Scheme Map as SPA with a number that corresponds with the number against each area in Schedule 13.

6.2.2 Interpretation

“Proponent” means any owner or owners of land to which the Proposed Structure Plan relates that has or have submitted that Proposed Structure Plan.

“Proposed Structure Plan” means a structure plan, which may apply to either a local area or a district.

“Structure Plan” means a structure plan, which has been approved by both the Western Australian Planning Commission and the local government under clause 6.2.8.

6.2.3 The local government of the Western Australian Planning Commission may require the preparation of a Structure Plan prior to considering a subdivision or development proposal for any area or zone in the scheme.

6.2.4 Where a Structure Plan exists, the subdivision and development of land is to generally be in accordance with the Structure Plan and any associated provisions contained in Schedule 13.

6.2.5 Schedule 13 describes the Structure Plan Areas in more detail and sets out the land use expectations, matters to be addressed and associated provisions for Structure Plans.

6.2.6 A departure from, or alteration to, a Structure Plan may be permitted if the local government and Western Australian Planning Commission considers the proposed


departure or alteration to be minor in nature and it will not prejudice the future subdivision and development of the area.

6.2.7 Structure Plan form and content

6.2.7.1 A Structure Plan may include plans and other documents.

6.2.7.2 A Structure Plan may, with the agreement of the local government, be prepared and implemented in stages.

6.2.7.3 A Structure Plan may relate to only part of a Structure Plan Area.

6.2.7.4 A Proposed Structure Plan shall address and contain information required by the local government and Western Australian Planning Commission to satisfy the planning requirements of the Structure Plan Area, including the requirements specified in Schedule 13 and may include, or be required to include the following details:

(a) a set of maps of a legible scale and a report describing the Structure Plan Area and surrounding land uses;

(b) identification of the key opportunities and constraints of the Structure Plan Area including current condition of the land, landform, topography, hydrology, landscape, vegetation, soil type and quality using, conservation and heritage values, ownership, existing land uses, roads and public transport, and services;

(c) conservation and environmental values including bushland, wetlands, streams and water courses, foreshore reserves and setbacks, environmental policy areas and urban water management areas;

(d) sites and features of Aboriginal and European heritage value;

(e) transport routes, including highways, district and neighbourhood roads, public transport routes, cycle routes and railway stations;

(f) the planning context for the Structure Plan including the regional and neighbourhood structure, relevant strategies, Scheme provisions and policies and where appropriate, an indication of how the structure plan is to be integrated into the surrounding area;

(g) proposed major land uses, in particular, residential areas, public open space, school sites, civic and community uses, commercial uses (including the location and hierarchy of commercial centres), mixed use, industrial and mixed business uses;

(h) the proposed indicative lot pattern and general location of any major buildings;

(i) estimates of future lots, dwellings, population, commercial and industrial floor space;

(j) provision for major infrastructure, including water supply, main drainage, sewerage and other key infrastructure services;

(k) the proposed road network and hierarchy, public transport services, and bicycle and pedestrian networks;

(l) the timeframe and staging of subdivision and development, and the method of implementation, including any proposed funding by developer contributions; and


(m) such other information as may be required by the local government.

6.2.8 Advertising and adoption of Structure Plans

6.2.8.1 Upon receiving a Proposed Structure Plan, the local government shall either:

(a) determine that the Proposed Structure Plan is satisfactory for advertising;

(b) determine that the Proposed Structure Plan should not be advertised until further details have been provided or modifications undertaken; or

(c) determine that the Proposed Structure Plan is not satisfactory for advertising, giving reasons to the Proponent.

6.2.8.2 Where the local government has determined that the Proposed Structure Plan is suitable for advertising, the Proposed Structure Plan shall be advertised for a minimum of 21 days.

6.2.8.3 The local government shall advise affected landowners and relevant agencies in writing that the Proposed Structure Plan is available for public advertising.

6.2.8.4 The local government may require modifications to the Proposed Structure Plan prior to adoption.

6.2.8.5 Where the local government is satisfied with the Proposed Structure Plan, including any modifications made in accordance with clause 6.2.8.4, the local government is to adopt the Proposed Structure Plan and forward the Council’s resolution, the adopted Structure Plan and schedule of submissions, to the Western Australian Planning for final approval.

6.2.8.6 The Western Australian Planning Commission shall either approve the Structure Plan, approve the Structure Plan with modifications or refuse the Structure Plan.

6.2.9 Operation of Structure Plans

6.2.9.1 A Structure Plan commences operation on the date it is adopted by the local government and approved by the Western Australian Planning Commission pursuant to clause 6.2.8.6.

6.2.9.2 If a Structure Plan imposes a classification on the land included in it by reference to reserves, zones, or Residential Design Codes then:

(a) the provisions of the Structure Plan apply to the land as if its provisions were incorporated into the Scheme and it is binding and enforceable in the same way as corresponding provisions incorporated in the Scheme;

(b) provisions in the Scheme applicable to the land in those classifications under the Scheme apply to the Structure Plan Area; and

(c) where there is conflict between the provisions of a zone, reserve or provision in a Structure Plan or a scheme, the scheme shall prevail.

6.2.9.3 If the zones and reserves in a Structure Plan are inconsistent with the scheme, they must be incorporated into the scheme via an amendment or a scheme review.

6.2.10 Review


6.2.10.1 The Proponent may seek a review in accordance with Part 14 of the Planning and Development Act 2005, for review of any:

(a) failure of the Western Australian Planning Commission to make a determination on a Structure Plan (or an amendment to a Structure Plan) for advertising or final approval within 60 days of the Structure Plan being received from the local government; or

(b) a determination or decision made by the Western Australian Planning Commission (including an amendment to a Structure Plan).

6.2.10.2 The Proponent may seek a review, in accordance with Part 14 of the Planning and Development Act 2005, any decision made by local government under clause 6.2.8, including an amendment to a Structure Plan and failure to determine within 120 days of lodgement of the Structure Plan.

6.3 Public Drinking Water Source Area (SCA1)

6.3.1 The purpose of the Public Drinking Water Source Area – Special Control Area is to:

(a) identify the proclaimed Public Drinking Water Source Area; and

(b) ensure that land use and development within the Public Drinking Water Source Area is compatible with the protection and long term management of water resources for public water supply.

6.3.2 Relevant Considerations

6.3.2.1 In determining land use and development proposals within the Public Drinking Water Source Area – Special Control Area, the local government will have due regard to the relevant State government policies including the Department of Water’s Land Use Compatibility Tables for Public Drinking Water Source Area (as amended).

6.3.2.2 A copy of the Department of Water’s Land Use Compatibility Tables for Public Drinking Water Source Area (as amended) shall be kept and made available for public inspection during normal office hours of the local government.

6.3.2.3 Notwithstanding the permissibility of land uses in the Zoning Table, where an application for planning approval is identified as an ‘incompatible’ or ‘conditional’ use in the Department of Water’s Quality Protection Note referred to in clauses 6.3.2.1 and 6.3.2.2, the local government must, within 14 days of receipt of the application, refer the application to the Commissioner of the Department of Water, inviting written comment.

6.3.2.4 Where the local government does not receive comments from the Department of Water within 28 days of the referral, the local government may determine the application.

6.3.2.5 Where formal submission has been received from the Department of Water in respect of an application for planning approval the local government shall have regard to that advice when making its determination.


Part 7 — Heritage protection

7.1. Heritage List

7.1.1. The local government is to establish and maintain a Heritage List to identify those places within the Scheme area which are of cultural heritage significance and worthy of conservation under the provisions of the Scheme, together with a description of each place and the reasons for its entry.

7.1.2. In the preparation of the Heritage List the local government is to:

(a) have regard to the municipal inventory prepared by the local government under section 45 of the Heritage of Western Australia Act 1990; and

(b) include on the Heritage List such of the entries on the municipal inventory as it considers to be appropriate.

7.1.3. In considering a proposal to include a place on the Heritage List the local government is to:

(a) notify in writing the owner and occupier of the place and provide them with a copy of the description proposed to be used under clause 7.1.1 and the reasons for the proposed entry;

(b) invite submissions on the proposal from the owner and occupier of the place within 21 days of the day the notice is served;

(c) carry out such other consultations as it thinks fit; and

(d) consider any submissions made and resolve to enter the place on the Heritage List with or without modification or reject the proposal after consideration of the submissions.

7.1.4. Where a place is included on the Heritage List, the local government is to give notice of the inclusion to the Commission, the Heritage Council of Western Australia and to the owner and occupier of the place.

7.1.5. The local government is to keep a copy of the Heritage List with the Scheme documents for public inspection.

7.1.6. The local government may remove or modify the entry of a place on the Heritage List by following the procedures set out in clause 7.1.3.

7.1.7 Notwithstanding the relevant provisions of Part 7, all buildings and places included on the Municipal Heritage Inventory under Town Planning Scheme No. 1, shall be deemed to be included in the Heritage List required under clause 7.1.1 of this Scheme, without undertaking the requirements of clauses 7.1.3, 7.1.4, 7.2.3 or 7.2.6.

Note: 1. The purpose and intent of the heritage provisions are:

(a) to facilitate the conservation of places of heritage value; and

(b) to ensure as far as possible that development occurs with due regard to heritage values.

2. A “place” is defined in Schedule 1 and may include works, buildings and contents of buildings.


7.2. Designation of a heritage area

7.2.1. If, in the opinion of the local government, special planning control is needed to conserve and enhance the cultural heritage significance and character of an area, the local government may, by resolution, designate that area as a heritage area.

7.2.2. The local government is to:

(a) adopt for each heritage area a Local Planning Policy which is to comprise:

(i) a map showing the boundaries of the heritage area;

(ii) a record of places of heritage significance; and

(iii) objectives and guidelines for the conservation of the heritage area;

and

(b) keep a copy of the Local Planning Policy for any designated heritage area with the Scheme documents for public inspection.

7.2.3. If a local government proposes to designate an area as a heritage area, the local government is to:

(a) notify in writing each owner of land affected by the proposed designation and provide the owner with a copy of the proposed Local Planning Policy for the heritage area;

(b) advertise the proposal by:

(i) publishing a notice of the proposed designation once a week for 2 consecutive weeks in a newspaper circulating in the Scheme area;

(ii) erecting a sign giving notice of the proposed designation in a prominent location in the area that would be affected by the designation; and

(iii) such other methods as the local government considers appropriate to ensure widespread notice of the proposal;

and

(c) carry out such other consultation as the local government considers appropriate.

7.2.4. Notice of a proposal under clause 7.2.3(b) is to specify:

(a) the area subject of the proposed designation;

(b) where the proposed Local Planning Policy which will apply to the proposed heritage area may be inspected; and

(c) in what form and in what period (being not less than 21 days from the day the notice is published or the sign is erected, as the case requires) submissions may be made.

7.2.5. After the expiry of the period within which submissions may be made, the local government is to:

(a) review the proposed designation in the light of any submissions made; and

(b) resolve to adopt the designation with or without modification, or not to proceed with the designation.

7.2.6. If the local government resolves to adopt the designation, the local government is to forward a copy of the designation to the Heritage Council of Western Australia, the Commission and each owner of land affected by the designation.


7.2.7. The local government may modify or revoke a designation of a heritage area.

7.2.8. Clauses 7.2.3 to 7.2.6 apply, with any necessary changes, to the amendment of a designation of a heritage area.

7.3. Heritage agreements

The local government may, in accordance with the Heritage of Western Australia Act 1990, enter into a heritage agreement with an owner or occupier of land or a building for the purpose of binding the land or affecting the use of the land or building insofar as the interest of that owner or occupier permits.

Note: 1. A heritage agreement may include a covenant intended to run with the land relating to the development or use of the land or any part of the land.

2. Detailed provisions relating to heritage agreements are set out in the Heritage of Western Australia Act 1990.

7.4. Heritage assessment

Despite any existing assessment on record, the local government may require a heritage assessment to be carried out prior to the approval of any development proposed in a heritage area or in respect of a heritage place listed on the Heritage List.

7.5. Variations to Scheme provisions for a heritage place or heritage area

Where desirable to:

(a) facilitate the conservation of a heritage place entered in the Register of Places under the Heritage of Western Australia Act 1990 or listed in the Heritage List under clause 7.1.1; or

(b) enhance or preserve heritage values in a heritage area designated under clause 7.2.1,

the local government may vary any site or development requirement specified in the Scheme or the Residential Planning Codes by following the procedures set out in clause 5.5.2.


Part 8 — Development of land

8.1. Requirement for approval to commence development

Subject to clause 8.2, all development on land zoned and reserved under the Scheme requires the prior approval of the local government. A person must not commence or carry out any development without first having applied for and obtained the planning approval of the local government under Part 9.

Note: 1. The planning approval of the local government is required for both the development of land (subject of this Part) and the use of land (subject of Part 4).

2. Development includes the erection, placement and display of any advertisements.

8.2. Permitted development

Except as otherwise provided in the Scheme, for the purposes of the Scheme the following development does not require the planning approval of local government:

(a) the carrying out of any building or work which affects only the interior of a building and which does not materially affect the external appearance of the building except where the building is:

(i) located in a place that has been entered in the Register of Heritage Places under the Heritage of Western Australia Act 1990;

(ii) the subject of an order under Part 6 of the Heritage of Western Australia Act 1990; or

(iii) included on the Heritage List under clause 7.1 of the Scheme;

(b) the erection on a lot of a single house including any extension, ancillary outbuildings and swimming pools, except where:

(i) the proposal requires the exercise of a discretion by the local government under the Scheme to consider a proposal under the Performance Criteria of the Residential Planning Codes; or

(ii) the development will be located in a heritage area designated under the Scheme;

(c) the demolition of any building or structure except where the building or structure is:

(i) located in a place that has been entered in the Register of Places under the Heritage of Western Australia Act 1990;

(ii) the subject of an order under Part 6 of the Heritage of Western Australia Act 1990;

(iii) included on the Heritage List under clause 7.1 of the Scheme; or

(iv) located within a heritage area designated under the Scheme;

(d) a home office;

(e) any works which are temporary and in existence for less than 48 hours or such longer time as the local government agrees;

(f) any of the exempted classes of advertisements listed in Schedule 5 except in respect of a place included in the Heritage List or in a heritage area;


(g) the carrying out of works urgently needed in the interest of public safety or security or for the maintenance of essential services;

(h) the cleaning and maintenance of any dam or soak; and

(i) the carrying out of any works on, in, over or under a street or road by a public authority acting pursuant to the provisions of any act.

Note: Development carried out in accordance with a subdivision approval granted by the Western Australian Planning Commission is exempt under the Planning and Development Act 2005.

8.3. Amending or revoking a planning approval

The local government may, on written application from the owner of land in respect of which planning approval has been granted, revoke or amend the planning approval, prior to the commencement of the use or development subject of the planning approval.

8.4. Unauthorised existing developments

8.4.1. The local government may grant planning approval to a use or development already commenced or carried out regardless of when it was commenced or carried out, if the development conforms to the provisions of the Scheme.

8.4.2. Development which was unlawfully commenced is not rendered lawful by the occurrence of any subsequent event except the granting of planning approval, and the continuation of the development unlawfully commenced is taken to be lawful upon the grant of planning approval.

Note: 1. Applications for approval to an existing development are made under Part 9.

2. The approval by the local government of an existing development does not affect the power of the local government to take appropriate action for a breach of the Scheme or the Act in respect of the commencement or carrying out of development without planning approval.


Part 9 — Applications for planning approval

9.1. Form of application

9.1.1. An application for approval for one or more of the following:

(a) a use or commencement of development on a Local Reserve under clause 3.4;

(b) commencement of a ‘P’ use which does not comply with all relevant development standards and requirements of the Scheme as referred to in clause 4.3.2;

(c) commencement of a ‘D’ use or an ‘A’ use as referred to in clause 4.3.2;

(d) commencement of a use not listed in the Zoning Table under clause 4.4.2(b);

(e) alteration or extension of a non-conforming use under clause 4.9;

(f) a change of a non-conforming use under clause 4.9;

(g) continuation of a non-conforming use under clause 4.12;

(h) variation of a site or development requirement under clause 5.5;

(i) commencement of development under clause 8.1;

(j) continuation of development already commenced or carried out under clause 8.4;

(k) a subsequent planning approval pursuant to an approval under clause 10.8.1; and

(l) the erection, placement or display of an advertisement,

is, subject to clause 9.1.2, to be made in the form prescribed in Schedule 6 and is to be signed by the owner, and accompanied by such plans and other information as is required under the Scheme.

9.1.2. An application for the erection, placement or display of an advertisement is to be accompanied by the additional information set out in the form prescribed in Schedule 7.

9.2. Accompanying material

Unless the local government waives any particular requirement every application for planning approval is to be accompanied by:

(a) a plan or plans to a scale of not less than 1:500 showing:

(i) the location of the site including street names, lot numbers, north point and the dimensions of the site;

(ii) the existing and proposed ground levels over the whole of the land the subject of the application and the location, height and type of all existing structures, and structures and vegetation proposed to be removed;

(iii) the existing and proposed use of the site, including proposed hours of operation, and buildings and structures to be erected on the site;

(iv) the existing and proposed means of access for pedestrians and vehicles to and from the site;

(v) the location, number, dimensions and layout of all car parking spaces intended to be provided;


(vi) the location and dimensions of any area proposed to be provided for the loading and unloading of vehicles carrying goods or commodities to and from the site and the means of access to and from those areas;

(vii) the location, dimensions and design of any open storage or trade display area and particulars of the manner in which it is proposed to develop the same; and

(viii) the nature and extent of any open space and landscaping proposed for the site;

(b) plans, elevations and sections of any building proposed to be erected or altered and of any building it is intended to retain;

(c) any specialist studies that local government may require the applicant to undertake in support of the application such as traffic, heritage, environmental, engineering or urban design studies; and

(d) any other plan or information that the local government may require to enable the application to be determined.

9.3. Additional material for heritage matters

Where an application relates to a place entered on the Heritage List or within a heritage area, the local government may require an applicant to provide one or more of the following to assist the local government in its determination of the application:

(a) street elevations drawn to a scale not smaller than 1:100 showing the proposed development and the whole of the existing development on each lot immediately adjoining the land the subject of the application, and drawn as one continuous elevation;

(b) a detailed schedule of all finishes, including materials and colours of the proposed development and, unless the local government exempts the applicant from the requirement or any part of it, the finishes of the existing developments on the subject lot and on each lot immediately adjoining the subject lot.

9.4. Advertising of applications

9.4.1. Where an application is made for planning approval to commence a use or commence or carry out development which involves a use which is:

(a) an ‘A’ use as referred to in clause 4.3.2; or

(b) a use not listed in the Zoning Table,

the local government is not to grant approval to that application unless notice is given in accordance with clause 9.4.3.

9.4.2. Despite clause 9.4.1, where application is made for a purpose other than a purpose referred to in that clause, the local government may require notice to be given in accordance with clause 9.4.3.

9.4.3. The local government may give notice or require the applicant to give notice of an application for planning approval in one or more of the following ways:

(a) notice of the proposed use or development served on nearby owners and occupiers who, in the opinion of the local government, are likely to be affected by the granting of planning approval, stating that submissions may be made to the local government by a specified date being not less than 14 days from the day the notice is served;


(b) notice of the proposed use or development published in a newspaper circulating in the Scheme area stating that submissions may be made to the local government by a specified day being not less than 14 days from the day the notice is published;

(c) a sign or signs displaying notice of the proposed use or development to be erected in a conspicuous position on the land for a period of not less than 14 days from the day the notice is erected.

9.4.4. The notice referred to in clause 9.4.3(a) and (b) is to be in the form prescribed in Schedule 8 with such modifications as are considered appropriate by the local government.

9.4.5. Any person may inspect the application for planning approval referred to in the notice and the material accompanying that application at the offices of the local government.

9.4.6. After the expiration of the specified period from the serving of notice of the application for planning approval, the publication of the notice or the erection of a sign or signs, whichever is the later, the local government is to consider and determine the application.

9.5 Applications containing insufficient information

9.5.1 Where, in respect of any application for planning approval, the information provided is, in the opinion of the local government, insufficient for a proper planning evaluation to be made for the purpose of this Scheme, the local government shall, within a period of 21 days of receiving the application, notify the applicant in writing that additional information is required, specifying the type and form of information to be submitted.

9.5.2 Where notice has been served pursuant to clause 9.5.1, the unexpired portions of the periods for calculating whether or not an application may be deemed to have been refused for the purpose of clause 10.9 shall be stayed from running until such time as the additional information has been received by the local government or the applicant has refused to provide additional information and has requested that the application be determined as submitted in accordance with Part 10 of the Scheme.

9.5.3 On receipt of the requested information, or where the information is not received within 21 days, the local government may proceed to determine the application in accordance with the requirements of the Scheme.


Part 10 — Procedure for dealing with applications

10.1. Consultation with other authorities

10.1.1. In considering an application for planning approval the local government may consult with any other statutory, public or planning authority it considers appropriate.

10.1.2. In the case of land reserved under the Scheme for the purposes of a public authority, the local government is to consult that authority before making its determination.

10.2. Matters to be considered by local government

The local government in considering an application for planning approval is to have due regard to such of the following matters as are in the opinion of the local government relevant to the use or development the subject of the application:

(a) the aims and provisions of the Scheme and any other relevant town planning schemes operating within the Scheme area;

(b) the requirements of orderly and proper planning including any relevant proposed new town planning scheme or amendment, or region scheme or amendment, which has been granted consent for public submissions to be sought;

(c) any approved statement of planning policy of the Commission;

(d) any approved environmental protection policy under the Environmental Protection Act 1986;

(e) any relevant policy or strategy of the Commission and any relevant policy adopted by the Government of the State;

(f) any Local Planning Policy adopted by the local government under clause 2.4, any heritage policy statement for a designated heritage area adopted under clause 7.2.2, and any other plan or guideline adopted by the local government under the Scheme;

(g) in the case of land reserved under the Scheme, the ultimate purpose intended for the reserve;

(h) the conservation of any place that has been entered in the Register within the meaning of the Heritage of Western Australia Act 1990, or which is included in the Heritage List under clause 7.1, and the effect of the proposal on the character or appearance of a heritage area;

(i) the compatibility of a use or development with its setting;

(j) any social issues that have an effect on the amenity of the locality;

(k) the cultural significance of any place or area affected by the development;

(l) the likely effect of the proposal on the natural environment and any means that are proposed to protect or to mitigate impacts on the natural environment;

(m) whether the land to which the application relates is unsuitable for the proposal by reason of it being, or being likely to be, subject to flooding, tidal inundation, subsidence, landslip, bush fire or any other risk;

(n) the preservation of the amenity of the locality;


(o) the relationship of the proposal to development on adjoining land or on other land in the locality including but not limited to, the likely effect of the height, bulk, scale, orientation and appearance of the proposal;

(p) whether the proposed means of access to and egress from the site are adequate and whether adequate provision has been made for the loading, unloading, manoeuvring and parking of vehicles;

(q) the amount of traffic likely to be generated by the proposal, particularly in relation to the capacity of the road system in the locality and the probable effect on traffic flow and safety;

(r) whether public transport services are necessary and, if so, whether they are available and adequate for the proposal;

(s) whether public utility services are available and adequate for the proposal;

(t) whether adequate provision has been made for access for pedestrians and cyclists (including end of trip storage, toilet and shower facilities);

(u) whether adequate provision has been made for access by disabled persons;

(v) whether adequate provision has been made for the landscaping of the land to which the application relates and whether any trees or other vegetation on the land should be preserved;

(w) whether the proposal is likely to cause soil erosion or land degradation;

(x) the potential loss of any community service or benefit resulting from the planning approval;

(y) any relevant submissions received on the application;

(z) the comments or submissions received from any authority consulted under clause 10.1.1;

(za) any other planning consideration the local government considers relevant.

10.3. Determination of applications

In determining an application for planning approval the local government may:

(a) grant its approval with or without conditions; or

(b) refuse to grant its approval.

10.4. Form and date of determination

10.4.1. As soon as practicable after making a determination in relation to the application, the local government is to convey its determination to the applicant in the form prescribed in Schedule 9 and the date of determination is to be the date given in the notice of the local government’s determination.

10.4.2. Where the local government refuses an application for planning approval the local government is to give reasons for its refusal.

10.5. Term of planning approval

10.5.1. Where the local government grants planning approval for the development of land:

(a) the development approved is to be substantially commenced within 2 years, or such other period as specified in the approval, after the date of the determination; and


(b) the approval lapses if the development has not substantially commenced before the expiration of that period.

10.5.2. A written request may be made to the local government for an extension of the term of planning approval at any time prior to the expiry of the approval period in clause 10.5.1.

10.6. Temporary planning approval

Where the local government grants planning approval, the local government may impose conditions limiting the period of time for which the approval is granted.

Note: A temporary planning approval is where the local government grants approval for a limited period, for example, where the land may be required for some other purpose in the future, and is different to the term of the planning approval which is the period within which the development must commence.

10.7. Scope of planning approval

Planning approval may be granted:

(a) for the use or development for which the approval is sought;

(b) for that use or development, except for a specified part or aspect of that use or development; or

(c) for a specified part or aspect of that use or development.

10.8. Approval subject to later approval of details

10.8.1. Where an application is for a development that includes the carrying out of any building or works, the local government may grant approval subject to matters requiring the subsequent planning approval of the local government. These matters may include the siting, design, external appearance of the buildings, means of access, landscaping, and such other matters as the local government thinks fit.

10.8.2. In respect of an approval requiring subsequent planning approval, the local government may require such further details as it thinks fit prior to considering the application.

10.8.3. Where the local government has granted approval subject to matters requiring the later planning approval of the local government, an application for approval of those matters must be made not later than 2 years after the date of the determination of the first approval, or such other period as is specified in the approval.

10.9. Deemed refusal

10.9.1. Subject to clause 10.9.2, an application for planning approval is deemed to have been refused if a determination in respect of that application is not conveyed to the applicant by the local government within 60 days of the receipt of the application by the local government, or within such further time as is agreed in writing between the applicant and the local government.

10.9.2. An application for planning approval which is the subject of a notice under clause 9.4 is deemed to be refused where a determination in respect of that application is not conveyed to the applicant by the local government within 90 days of the receipt of the application by the local government, or within such further time as is agreed in writing between the applicant and the local government.

10.9.3. Despite an application for planning approval being deemed to have been refused, the local government may issue a determination in respect of the application at any time after the expiry of the period specified in clause 10.9.1 or 10.9.2, as the case


requires, and that determination is as valid and effective from the date of determination as if it had been made before the period expired.

10.10. Appeals

An applicant aggrieved by a determination of the local government in respect of the exercise of a discretionary power under the Scheme may apply for review to the State Administrative Tribunal under Part 14 of Planning and Development Act 2005.


Part 11 — Enforcement and administration

11.1. Powers of the local government

11.1.1. The local government in implementing the Scheme has the power to —

(a) enter into an agreement with any owner, occupier or other person having an interest in land affected by the provisions of the Scheme in respect of any matter pertaining to the Scheme;

(b) acquire any land or buildings within the Scheme area under the provisions of the Scheme or the Town Planning Act; and

(c) deal with or dispose of any land which it has acquired under the provisions of the Scheme or the Town Planning Act in accordance with the law and for such purpose may make such agreements with other owners as it considers fit.

11.1.2. An employee of the local government authorised by the local government may, at all reasonable times and with such assistance as may be required, enter any building or land for the purpose of ascertaining whether the provisions of the Scheme are being observed.

11.2. Removal and repair of existing advertisements

11.2.1. Where an existing advertisement at, or at any time after, the coming into force of the Scheme, is, in the opinion of the local government, in conflict with the amenity of the locality, the local government may by written notice (giving clear reasons) require the advertiser to remove, relocate, repair, adapt or otherwise modify the advertisement.

11.2.2. Where, in the opinion of the local government, an advertisement has deteriorated to a point where it is in conflict with the aims of the Scheme or it ceases to be effective for the purpose for which it was erected or displayed, the local government may by written notice require the advertiser to:

(a) repair, repaint or otherwise restore the advertisement to a standard specified by the local government in the notice; or

(b) remove the advertisement.

11.2.3. For the purpose of clauses 11.2.1 and 11.2.2 any notice is to be served on the advertiser and is to specify:

(a) the advertisement the subject of the notice;

(b) full details of the action or alternative courses of action to be taken by the advertiser to comply with the notice; and

(c) the period, being not less than 60 days from the date of the local government’s determination, within which the action specified is to be completed by the advertiser.

11.2.4. A person on whom notice is served under this clause may apply for a review of the determination of the local government to the State Administrative Tribunal under Part 14 of the Planning and Development Act 2005.

11.3. Delegation of functions

11.3.1. The local government may, in writing and either generally or as otherwise provided by the instrument of delegation, delegate to a committee or the CEO, within the meaning of those expressions under the Local Government Act 1995, the exercise


of any of its powers or the discharge of any of its duties under the Scheme, other than this power of delegation.

11.3.2. The CEO may delegate to any employee of the local government the exercise of any of the CEO’s powers or the discharge of any of the CEO’s duties under clause 11.3.1.

11.3.3. The exercise of the power of delegation under clause 11.3.1 requires a decision of an absolute majority as if the power had been exercised under the Local Government Act 1995.

11.3.4. Sections 5.45 and 5.46 of the Local Government Act 1995 and the regulations referred to in section 5.46 apply to a delegation made under this clause as if the delegation were a delegation under Division 4 of Part 5 of that Act.

11.4. Person must comply with provisions of Scheme

A person must not:

(a) contravene or fail to comply with the provisions of the Scheme;

(b) use any land or commence or continue to carry out any development within the Scheme area:

(i) otherwise than in accordance with the Scheme;

(ii) unless all approvals required by the Scheme have been granted and issued;

(iii) otherwise than in accordance with any conditions imposed upon the grant and the issue of any approval required by the Scheme; and

(iv) otherwise than in accordance with any standards laid down and any requirements prescribed by the Scheme or determined by the local government under the Scheme with respect to that building or that use.

Note: Section 214 of the Planning and Development Act 2005 provides that a person who:

(a) contravenes or fails to comply with the provisions of a town planning scheme; or

(b) commences or continues to carry out any development which is required to comply with a local planning scheme otherwise than in accordance with that scheme or otherwise than in accordance with any condition imposed with respect to the development by the responsible authority pursuant to its powers under that scheme,

is guilty of an offence.

Penalty: $50 000, and a daily penalty of $5 000.

11.5. Compensation

11.5.1. A person whose land or property is injuriously affected by the making or amendment of the Scheme may make a claim for compensation under section 173 of the Planning and Development Act 2005:

(a) in any case, within 6 months of the date of publication of notice of the approval of the Scheme or the amendment, as the case requires, in accordance with the Town Planning Regulations 1967; or

(b) where the land has been reserved for a public purpose and:

(i) an application made under the Scheme for approval to carry out development on the land is refused; or


(ii) an application made under the Scheme for approval to carry out development on the land is granted subject to conditions that have the effect of permitting the land to be used or developed for no purpose other than a public purpose,

not later than 6 months after the application is refused or the permission granted.

11.5.2. A person whose land or property is injuriously affected by the making of a Scheme may not claim compensation for that injurious affection more than once under clause 11.5.1.

Note: 1. A claim for compensation under section 173 of the Planning and Development Act 2005 may be made in the Form No. 7 in Appendix A of the Town Planning Regulations 1967.

11.6. Purchase or taking of land

11.6.1. If, where compensation for injurious affection is claimed under the Planning and Development Act 2005, the local government elects to purchase or take the land compulsorily the local government is to give written notice of that election to the claimant within 3 months of the claim for compensation being made.

11.6.2. The local government may deal with or dispose of land acquired by it for the purpose of a Local Reserve upon such terms and conditions as it thinks fit but the land must be used, and preserved, for a use compatible with the purpose for which it is reserved.

Note: Sections 190 and 191 of the Planning and Development Act 2005 empowers the local government to purchase or compulsorily acquire land comprised in a scheme.

11.7. Notice for removal of certain buildings

11.7.1. Under section 214 of the Planning and Development Act 2005, 28 days written notice is prescribed as the notice to be given for the removal of a building or other work referred to in that subsection.

11.7.2. The local government may recover expenses under section 214 of the Planning and Development Act 2005 in a court of competent jurisdiction.


Schedule 1 — Dictionary of defined words and expressions

[cl. 1.7]

1. General definitions

In the Scheme:

advertisement means any word, letter, model, sign, placard, board, notice, device or representation, whether illuminated or not, in the nature of, and employed wholly or partly for the purposes of, advertisement, announcement or direction, and includes any hoarding or similar structure used, or adapted for use, for the display of advertisements. The term includes any airborne device anchored to any land or building and any vehicle or trailer or other similar object placed or located so as to serve the purpose of advertising;

amenity means all those factors which combine to form the character of an area and include the present and likely future amenity;

building envelope means an area of land within a lot marked on a plan approved by the responsible authority within which all buildings and effluent disposal facilities on the lot must be contained;

conservation has the same meaning as in the Heritage of Western Australia Act 1990;

cultural heritage significance has the same meaning as in the Heritage of Western Australia Act 1990;

floor area has the same meaning as in the Building Code of Australia 1996 published by the Australian Building Codes Board;

Gazettal date in relation to a Scheme, means the date on which the Scheme is published in the Gazette under clause 87 of the Planning and Development Act 2005;

heavy vehicle means a vehicle exceeding an unladen tare weight of 4.5 tonnes or a length of 5 metres;

height when used in relation to a building that is used for:

(a) residential purposes, has the same meaning as in the Residential Planning Codes; or

(b) purposes other than residential purposes, means the maximum vertical distance between the ground level and the finished roof height directly above;

incidental use means a use of premises which is ancillary and subordinate to the predominant use;

land has the same meaning as the Planning and Development Act 2005;

local government means the Shire of Sandstone;

Local Planning Strategy means the Local Planning Strategy in respect of the Scheme, as endorsed by the Commission under regulation 12B of the Town Planning Regulations 1967 and amended from time to time;

lot has the same meaning as in the Town Planning Act but does not include a strata or survey strata lot;

minerals has the same meaning as in the Mining Act 1978;


net lettable area (nla) means the area of all floors within the internal finished surfaces of permanent walls but excludes the following areas:

(a) all stairs, toilets, cleaner’s cupboards, lift shafts and motor rooms, escalators, tea rooms and plant rooms, and other service areas;

(b) lobbies between lifts facing other lifts serving the same floor;

(c) areas set aside as public space or thoroughfares and not for the exclusive use of occupiers of the floor or building;

(d) areas set aside for the provision of facilities or services to the floor or building where such facilities are not for the exclusive use of occupiers of the floor or building;

non-conforming use has the same meaning as it has in section 12(2)(a) of the Town Planning Act;

owner, in relation to any land, includes the Crown and every person who jointly or severally whether at law or in equity:

(a) is entitled to the land for an estate in fee simple in possession;

(b) is a person to whom the Crown has lawfully contracted to grant the fee simple of that land;

(c) is a lessor or licensee from the Crown; or

(d) is entitled to receive or is in receipt of, or if the land were let to a tenant, would be entitled to receive, the rents and profits from the land, whether as beneficial owner, trustee, mortgagee in possession or otherwise;

place, in Part 7 (Heritage Protection) has the same meaning as it has in the Heritage of Western Australia Act 1990;

plot ratio, in the case of residential dwellings has the same meaning as in the Residential Planning Codes;

predominant use means the primary use of premises to which all other uses carried out on the premises are subordinate, incidental or ancillary;

premises means land or buildings;

Residential Planning Codes means the Residential Planning Codes in Appendix 2 to the Western Australian Planning Commission Statement of Planning Policy No. 1, as amended from time to time;

retail means the sale or hire of goods or services to the public;

short stay means tourist accommodation facilities (including motels, caravan and camping facilities, chalets, guest houses, holiday houses or any other form of tourist accommodation) set aside either continuously or from time to time for temporary living purposes but which are not occupied by the same person or group of persons for a period in excess of 3 months in any 12 month period;

substantially commenced means that work or development the subject of planning approval has been begun by the performance of some substantial part of that work or development;

sustainable means meeting the needs of the current and future generations through an integration of environmental protection, social advancement and economic prosperity;


wholesale means the sale of goods or materials to be sold by others;

zone means a portion of the Scheme area shown on the map by distinctive colouring, patterns, symbols, hatching or edging for the purpose of indicating the restrictions imposed by the Scheme on the use and development of land, but does not include a reserve or special control area.

2. Land use definitions

In the Scheme:

agriculture - extensive means premises used for the raising of stock or crops but does not include agriculture - intensive or animal husbandry - intensive;

agriculture - intensive means premises used for trade or commercial purposes, including outbuildings and earthworks, associated with the following:

(a) the production of grapes, vegetables, flowers, exotic or native plants, or fruit or nuts;

(b) the establishment and operation of plant or fruit nurseries;

(c) the development of land for irrigated fodder production or irrigated pasture (including turf farms); or

(d) aquaculture;

amusement parlour means premises open to the public, where the predominant use is for amusement by means of amusement machines and where there are more than 2 amusement machines operating within the premises;

ancillary dwelling as defined under the Residential Design Codes;

animal establishment means premises used for the breeding, boarding, training or caring of animals for commercial purposes but does not include animal husbandry - intensive or veterinary centre;

animal husbandry - intensive means premises used for keeping, rearing or fattening of pigs, poultry (for either egg or meat production), rabbits (for either meat or fur production) and other livestock in feedlots;

bed and breakfast means a dwelling, used by a resident of the dwelling, to provide accommodation for persons away from their normal place of residence on a short-term commercial basis and includes the provision of breakfast;

betting agency means an office or totalisator agency established under the Totalisator Agency Board Betting Act 1960;

bus depot means a building or place used for the servicing, repair and garaging of buses and other vehicles used for the purposes of a bus transport undertaking;

cabin means an individual self-contained unit similar to chalet but may lack on-site facilities and may comprise only one room and is designed for short stay guests, forming part of a tourism facility and where occupation by any person is limited to a maximum of 3 months in any 12 month period;

café means premises similar to those of a restaurant but from which only snacks and light refreshments are served during normal working hours and the term includes premises referred to as tearooms;

camping ground has the same meaning as in the Caravan parks and Camping Grounds Act 1995;


caravan park has the same meaning as in the Caravan Parks and Camping Grounds Act 1995;

caretaker’s dwelling means a dwelling on the same site as a building, operation, or plant, and occupied by a supervisor of that building, operation or plant;

carpark means premises used primarily for parking vehicles whether open to the public or not but does not include any part of a public road used for parking or for a taxi rank, or any premises in which cars are displayed for sale;

chalet means and individual self-contained unit usually comprising of cooking facilities, ensuite, living area and one or more bedrooms designed to accommodate short-stay guests, and where occupation by any person is limited to a maximum of 3 months in any 12 month period;

child care premises has the same meaning as in the Community Services (Child Care) Regulations 1988;

cinema/theatre means premises where the public may view a motion picture or theatrical production;

civic use means premises used by a government department, an instrumentality of the Crown, or the local government, for administrative, recreational or other purposes;

club premises means premises used by a legally constituted club or association or other body of persons united by a common interest;

community purpose means the use of premises designed or adapted primarily for the provision of educational, social or recreational facilities or services by organisations involved in activities for community benefit;

consulting rooms means premises used by no more than 2 health consultants for the investigation or treatment of human injuries or ailments and for general outpatient care;

convenience store means premises:

(a) used for the retail sale of convenience goods commonly sold in supermarkets, delicatessens or newsagents, or the retail sale of petrol and those convenience goods;

(b) operated during hours which include, but may extend beyond, normal trading hours;

(c) which provide associated parking; and

(d) the floor area of which does not exceed 300 square metres net lettable area;

dwelling has the same meaning as the Residential Design Codes;

educational establishment means premises used for the purposes of education and includes a school, tertiary institution, business college, academy or other educational centre;

family day care means premises used to provide family day care within the meaning of the Community Services (Child Care) Regulations 1988;

farm supply centre means any land or buildings used for the sale of farm supplies including vegetable seed, fertilisers, agricultural chemicals, stock food, tractors,


farm equipment; implements or components; irrigation equipment; and may include landscaping supplies;

fast food outlet means premises used for the preparation, sale and serving of food to customers in a form ready to be eaten without further preparation, primarily off the premises, but does not include a lunch bar;

fuel depot means premises used for the storage and sale in bulk of solid or liquid or gaseous fuel, but does not include a service station and specifically excludes the sale by retail into a vehicle for final use of such fuel from the premises;

funeral parlour means premises used to prepare and store bodies for burial or cremation;

grouped dwelling as the same meaning as the Residential Design Codes;

guest house means a building or part of a building occupied as a single dwelling by the owner but within which provision is made in the form of rooms set aside for the short stay accommodation of visitors for hire or reward;

home business means a business, service or profession carried out in a dwelling or on land around a dwelling by an occupier of the dwelling which:

(a) does not employ more than 2 people not members of the occupier’s household;

(b) will not cause injury to or adversely affect the amenity of the neighbourhood;

(c) does not occupy an area greater than 50 square metres;

(d) does not involve the retail sale, display or hire of goods of any nature;

(e) in relation to vehicles and parking, does not result in traffic difficulties as a result of the inadequacy of parking or an increase in traffic volumes in the neighbourhood, and does not involve the presence, use or calling of a vehicle more than 3.5 tonnes tare weight; and

(f) does not involve the use of an essential service of greater capacity than normally required in the zone;

home occupation means an occupation carried out in a dwelling or on land around a dwelling by an occupier of the dwelling which:

(a) does not employ any person not a member of the occupier’s household;

(b) will not cause injury to or adversely affect the amenity of the neighbourhood;

(c) does not occupy an area greater than 20 square metres;

(d) does not display a sign exceeding 0.2 square metres;

(e) does not involve the retail sale, display or hire of goods of any nature;

(f) in relation to vehicles and parking, does not result in the requirement for a greater number of parking facilities than normally required for a single dwelling or an increase in traffic volume in the neighbourhood, does not involve the presence, use or calling of a vehicle more than 2 tonnes tare weight, and does not include provision for the fuelling, repair or maintenance of motor vehicles; and

(g) does not involve the use of an essential service of greater capacity than normally required in the zone;


home office means a home occupation limited to a business carried out solely within a dwelling by a resident of the dwelling but which does not:

(a) entail clients or customers travelling to and from the dwelling;

(b) involve any advertising signs on the premises; or

(c) require any external change to the appearance of the dwelling;

home store means any shop with a net lettable area not exceeding 100 square metres attached to a dwelling and which is operated by a person resident in the dwelling;

hospital means premises in which persons are admitted and lodged for medical treatment or care and includes a maternity hospital;

hotel means premises providing accommodation the subject of a hotel licence under the Liquor Licensing Act 1988, and may include a betting agency on those premises, but does not include a tavern or motel;

industry means premises used for the manufacture, dismantling, processing, assembly, treating, testing, servicing, maintenance or repairing of goods, products, articles, materials or substances and includes premises on the same land used for:

(a) the storage of goods;

(b) the work of administration or accounting;

(c) the selling of goods by wholesale or retail; or

(d) the provision of amenities for employees,

incidental to any of those industrial operations;

industry - cottage means a trade or light industry producing arts and crafts goods which does not fall within the definition of a home occupation and which:

(a) does not cause injury to or adversely affect the amenity of the neighbourhood;

(b) where operated in a residential zone, does not employ any person other than a member of the occupier’s household;

(c) is conducted in an out-building which is compatible with the principal uses to which land in the zone in which it is located may be put;

(d) does not occupy an area in excess of 50 square metres; and

(e) does not display a sign exceeding 0.2 square metres in area;

industry - extractive means an industry which involves the extraction, quarrying or removal of sand, gravel, clay, hard rock, stone or similar material from the land and includes the treatment and storage of those materials, or the manufacture of products from those materials on, or adjacent to, the land from which the materials are extracted, but does not include industry - mining;

industry - general means an industry other than a cottage, extractive, light, mining, rural or service industry;


industry - light means an industry:

(a) in which the processes carried on, the machinery used, and the goods and commodities carried to and from the premises do not cause any injury to or adversely affect the amenity of the locality;

(b) the establishment or conduct of which does not, or will not, impose an undue load on any existing or proposed service for the supply or provision of essential services;

industry - mining means land used commercially to extract minerals from the land;

industry - rural means:

(a) an industry handling, treating, processing or packing rural products; or

(b) a workshop servicing plant or equipment used for rural purposes;

industry - service means:

(a) an industry - light carried out from premises which may have a retail shop front and from which goods manufactured on the premises may be sold; or

(b) premises having a retail shop front and used as a depot for receiving goods to be serviced;

liquor store means premises in respect of which a liquor store licence is granted under the Liquor Control Act 1988 for the sale of liquor for consumption off and, where appropriate on the premises;

lunch bar means premises or part of premises used for the sale of takeaway food (in a form ready to be consumed without further preparation) within industrial or commercial areas;

medical centre means premises, other than a hospital, used by one or more health consultant(s) for the investigation or treatment of human injuries or ailments and for general outpatient care (including preventative care, diagnosis, medical and surgical treatment, and counselling);

mining worker’s accommodation means a dwelling which is one of a group or two or more dwellings on the same lot such that no dwelling is placed wholly or partly vertically above another, except where special conditions of landscape or topography dictate otherwise, used or intended to be used for the accommodation of persons working on a mine;

motel means premises used to accommodate patrons in a manner similar to a hotel but in which specific provision is made for the accommodation of patrons with motor vehicles and may comprise premises licensed under the Liquor Licensing Act 1988;

motor vehicle, boat or caravan sales means premises used to sell or hire motor vehicles, boats or caravans;

motor vehicle repair means premises used for or in connection with:

(a) electrical and mechanical repairs, or overhauls, to vehicles; or

(b) repairs to tyres,

but does not include premises used for recapping or retreading of tyres, panel beating, spray painting or chassis reshaping;


multiple dwelling as the same meaning as the Residential Design Codes;

office means premises used for administration, clerical, technical, professional or other like business activities;

park home park has the same meaning as in the Caravan Parks and Camping Grounds Regulations 1997;

place of worship means premises used for religious activities such as a church, chapel, mosque, synagogue or temple;

recreation - private means premises used for indoor or outdoor leisure, recreation or sport which are not usually open to the public without charge;

residential building has the same meaning as in the Residential Planning Codes;

restaurant means premises where the predominant use is the sale and consumption of food and drinks on the premises and where seating is provided for patrons, and includes a restaurant licensed under the Liquor Licensing Act 1988;

restricted premises means premises used for the sale by retail or wholesale, or the offer for hire, loan or exchange, or the exhibition, display or delivery of:

(a) publications that are classified as restricted under the Censorship Act 1996;

(b) materials, compounds, preparations or articles which are used or intended to be used primarily in or in connection with any form of sexual behaviour or activity;

rural pursuit means any premises used for:

(a) the rearing or agistment of animals;

(b) the stabling, agistment or training of horses;

(c) the growing of trees, plants, shrubs or flowers for replanting in domestic, commercial or industrial gardens; or

(d) the sale of produce grown solely on the lot,

but does not include agriculture - extensive or agriculture - intensive;

rural worker’s accommodation means a dwelling which is one of a group or two or more dwellings on the same lot such that no dwelling is placed wholly or partly vertically above another, except where special conditions of landscape or topography dictate otherwise, used for accommodation of persons employed primarily to undertake agricultural activities in the operation of a pastoral property;

salvage/ wrecking yard means land and buildings used for the storage and sale of materials salvaged from the erection, demolition, dismantling or renovating of buildings, machinery, vehicles and boats including vehicle wrecking but does not include the disassembly of vehicles and machinery by the proprietor of an agricultural enterprise, whether intensive or extensive, for re-use on other vehicles or machinery used on that property;

service station means premises used for:

(a) the retail sale of petroleum products, motor vehicle accessories and goods of an incidental/convenience retail nature; and

(b) the carrying out of greasing, tyre repairs and minor mechanical repairs to motor vehicles,


but does not include premises used for a transport depot, panel beating, spray painting, major repairs or wrecking;

shop means premises used to sell goods by retail, hire goods, or provide services of a personal nature (including a hairdresser or beauty therapist) but does not include a showroom or fast food outlet;

showroom means premises used to display, sell by wholesale or retail, or hire, automotive parts and accessories, camping equipment, electrical light fittings, equestrian supplies, floor coverings, furnishings, furniture, household appliances, party supplies, swimming pools or goods of a bulky nature;

stockyards means any land, building or other structure used for the holding and sale of animal stock and includes a saleyard;

storage means premises used for the storage of goods, equipment, plant or materials;

tavern means premises licensed as a tavern under the Liquor Licensing Act 1988 and used to sell liquor for consumption on the premises;

telecommunications infrastructure means land used to accommodate any part of the infrastructure of a telecommunications network and includes any line, equipment, apparatus, tower, antenna, tunnel, duct, hole, pit or other structure used, or for use in or in connection with, a telecommunications network;

trade display means premises used for the display of trade goods and equipment for the purpose of advertisement;

transport depot means any building or place used for the principle purpose of the bulk handling of goods for transport by road, including facilities for the loading and unloading of vehicles used to transport those goods and for the parking, servicing and repair of those vehicles;

veterinary centre means premises used to diagnose animal diseases or disorders, to surgically or medically treat animals, or for the prevention of animal diseases or disorders;

warehouse means premises used to store or display goods and may include sale by wholesale;


Schedule 2 — Additional uses

[cl. 4.5]

No. Description of

land Additional use Conditions


Schedule 3 — Restricted uses

[cl. 4.6]

No. Description of

land Restricted use Conditions


Schedule 4 — Special use zones

[cl. 4.7.1]

No. Description of

land Special use Conditions


Schedule 5 — Exempted advertisements [cl. 8.2(f)] Signs that are exempt from the need for a planning approval and can be anticipated as being acceptable are denoted by “E” in Table 1. Numbers in brackets behind some of the symbol letters denote the maximum number of signs that are exempt on any one lot or for any one enterprise.) Types of Signs PRIVATE SIGNAGE

Signs on private land may fall under the following categories:

Sign A1 – Awning Sign A sign displayed on the outer fascia of a veranda or awning and includes signs on blinds, sunshades and other devices attached to the awning where there is one sign for any occupant with a minimum 10 metre of street frontage, the sign is contained within the width of the building and the sign is not more than 10 square metres in size.

Sign B1 – Banner Sign A temporary sign on non-rigid material hung on a building under a veranda or eaves that does not exceed 4 square metres and is displayed for no longer than 4 weeks during any 12-month period.

Sign C1 - Flag Sign

An advertising sign printed on a flag and flown from a pole where the flag has a maximum area of 1 square metre, is attached to a building and is no higher than the building on which it is mounted.


Sign C3 – Flag Sign

A plain or coloured flag without any advertising text, logos or images flown from a pole where the flag has a maximum area of 2 square metres, has a minimum boundary setback of 2 metres from any boundary, is no greater than 4 metres above the ground.

Sign C5 – Flags, National and International Flags

Any official national or international flag, not exceeding 4 metres in height or the height of a building immediately adjacent to the flag, whichever is the greater.

Sign C6 – Flag Sign Bunting Temporary Events

Small flags or strips of coloured material strung along a rope attached to a structure, sign or tree.

Sign D1 – Wall Sign

A sign attached to or painted on the wall of a residential building that identifies the name of the building or business operating from the building, not greater than 0.2 square metres in size.

Sign D2 – Wall Sign

A sign attached to or painted on the wall of a building other than a residential building that identifies the name of the building or business operating from the building, where the total area of signage is not greater than 5 square metres per wall

Sign E1 - Window Sign

A sign on or inside a window that is visible from the outside of the property.

Sign F1- Under Verandah Sign

A sign fixed under a veranda or awning facing pedestrians walking under the veranda or awning that is no greater than 1.2 square metres and a ground clearance of not less than 2.75 metres.


Sign G1 – Portable Sign

A portable sign placed on the ground outside a shop or business no greater than 0.8 metre high or 0.6 metre wide securely fixed to the building or other structure and located within private property.

Sign H1 – Sign Illumination

The application of illumination to a sign complying with a particular category under these definitions within private property.

Sign N1 - Map Sign

A sign, not visible from the road or street, displaying a message, directions or a map or a combination of some or all of those features directing patrons of one site when leaving to another property or business

Sign P1 – Construction Site Sign

An advertising sign erected at a building site that contains information about the development and companies involved in the development not exceeding 1.1 square metres for sites up to 5000m² and not exceeding 2.9 square metres for sites exceeding 5000 square metres and only displayed while construction is in progress but not for a period greater than 2 years.


Sign P2 – Construction Site Sign

An advertising sign erected at a building site that contains information about the development and companies involved in the development other than defined under Sign P1.

Sign Q1 – Real Estate Sign – Large

A sign placed on or in front of a property advertising the sale or lease of a building, property or business, where the sign is no greater than 2.9 square metres in size and does not protrude above surrounding elements of the landscape. The sign shall be located on private property or on the property boundary however the CEO is delegated authority to approve signage on the road reserve immediately in front of the property where the sign would be substantially obstructed on the property and the sign can be located on the road reserve without obstructing public visibility or access.

Sign Q2 – Real Estate Signs Standard

A sign placed on or in front of a property advertising the sale or lease of a building, property or business where the sign is no greater than 0.6 metres above the ground to its underside and no greater than 1.1 square metres in size. The sign shall be located on private property or on the property boundary however the CEO is delegated authority to approve signage on the road reserve immediately in front of the property where the sign would be substantially obstructed on the property and the sign can be located on the road reserve without obstructing public visibility or access.

Sign R1 – Statutory Signs

A sign placed on private property required for compliance with a regulation or statutory requirement or required as a condition of planning approval.

Tow

nsite

Indu

str

y

Ru

ral

A1 Awning Sign E(1) E(1)

B1 Banner Sign E(1) E(1)

C1 Flag Sign E(2) E(2) E(2)




C6 Flag Bunting temporary

E E E

D1 Wall Sign E E E

D2 Wall Sign E E

E1 Window Sign E E E

F1 Under Verandah E(1) E(1) E

G1 Portable Sign E(2) E(2)

H1 Sign Illumination E E(1)

N1 Map Hoarding E E E

P1 Construction Site E(1) E(2) E(2)

P2 Construction Site E(2) E(2)

Q1 Real Estate Large

E(1) E E(2)

Q2 Real Estate Std E E E

Directional signs, information signs and street signs

E E E

R1 Statutory Sign E E E

NB. Numbers in brackets “(2)” means the number of signs that can be exempted.


Schedule 6 — Form of application for planning approval

[cl. 9.1.1]

Application for planning approval

Owner details

Name:

Address: Postcode:

Phone: (work): (home):

(mobile):

Fax:

E-mail:

Contact person:

Signature: Date:

Signature: Date:

The signature of the owner(s) is required on all applications. This application will not proceed without that signature.

Applicant details

Name:

Address: Postcode:

Phone: (work): (home)

(mobile):

Fax:

E-mail:

Contact person for correspondence:

Signature: Date:

Property details

Lot No: House/Street No: Location No:

Diagram or Plan No:

Certificate of Title Vol. No: Folio:

Diagram or Plan No:

Certificate of Title Vol. No: Folio:

Title encumbrances (e.g. easements, restrictive covenants):

Street name: Suburb:

Nearest street intersection:

Existing building/land use:

Description of proposed development and/or use:

Nature of any existing buildings and/or use:

Approximate cost of proposed development:

Estimated time of completion:


OFFICE USE ONLY

Acceptance Officer’s initials: Date received:

Local government reference no:

(The content of the form of application must conform to Schedule 6 but minor variations may be permitted to the format.)


Schedule 7 — Additional information for advertisements

[cl. 9.1.2]

Note: to be completed in addition to the Application for Planning Approval form

1. Description of property upon which advertisement is to be displayed including full details of its proposed position within that property: .........................................................................

.............................................................................................

.......

2. Details of proposed sign:

(a) Type of structure on which advertisement is to be erected (i.e. freestanding, wall mounted, other): ..........

..................................................................................

......

(b) Height: .............. Width: .............. Depth: .............

(c) Colours to be used: .........................................................

(d) Height above ground level —

(to top of advertisement): ...................................

(to underside): ...................................................

(e) Materials to be used: ......................................................

..................................................................................

......

Illuminated: Yes / No

If yes, state whether steady, moving, flashing, alternating, digital, animated or scintillating and state intensity of light source: .................................................

..................................................................................

.......

3. Period of time for which advertisement is required: ..................

.............................................................................................

........


4. Details of signs (if any) to be removed if this application is approved:

.............................................................................................

........

.............................................................................................

........

.............................................................................................

........

Note: This application should be supported by a photograph or photographs of the premises showing superimposed thereon the proposed position for the advertisement and those advertisements to be removed detailed in 4 above.

Signature of advertiser(s): (if different from land owners)

.............................................

...

.............................................

...

Date: ..................................


Schedule 8 — Notice of public advertisement of planning proposal

[cl. 9.4.4]

Planning and Development Act 2005

Shire of Sandstone

Notice of public advertisement of planning proposal

The local government has received an application to use and/or develop land for the following purpose and public comments are invited.

Lot No.: Street: Suburb:

Proposal: ............................................................................................

........................................................................................................

....

........................................................................................................

.....

Details of the proposal are available for inspection at the local government office. Comments on the proposal may be submitted to the local government in writing on or before the ................. day of ............................................................................

Signed:

.............................................

Dated:

............................................

for and on behalf of the Shire of Sandstone.


Schedule 9 — Notice of determination on application for planning approval

[cl. 10.4.1]

Planning and Development Act 2005

Shire of Sandstone

Determination on application for planning approval

Location:

Lot: Plan/Diagram:

Vol. No.: Folio No.:

Application date: Received on:

Description of proposed development: ...............................................

........................................................................................................

.......

The application for planning approval is:

granted subject to the following conditions:

refused for the following reasons(s):

Conditions/reasons for refusal:

........................................................................................................

.......

........................................................................................................

.......

........................................................................................................

.......

Note 1: If the development the subject of this approval is not substantially commenced within a period of 2 years, or such other period as specified in the approval after the date of the determination, the approval shall lapse and be of no further effect.

Note 2: Where an approval has so lapsed, no development shall be carried out without the further approval of the local government having first been sought and obtained.

Note 3: If an applicant is aggrieved by this determination there is a right of review by the State Administrative Tribunal in accordance with Part V of the Town Planning and Development Act 1928. An application must be made within 28 days of the determination.

Signed:

...................................................

....

Dated:

...................................................

...

for and on behalf of the Shire of Sandstone.

(The content of the determination notice must conform to Schedule 9 but minor variations may be permitted to the format.)


Schedule 10 — Environmental conditions

[cl. 5.6.1]

Scheme or Amendment No.

Gazettal Date Environmental

Conditions

[Appendix B inserted in Gazette 22 Oct 1999 p. 5199-275; amended in Gazette 30 Dec 2004 p. 6958-9.]


Schedule 11 — Car parking and related requirements (clause 5.9)

Use Class Parking Qualifications, requirements or conditions

Residential Uses:

All residential development to which the R Codes apply.

Residential Building

Ancillary Residential Uses:

Ancillary Dwelling

Family Day Care

Home Business

As per the Residential Design Codes.

1 bay for every 2 beds.

As per the R Codes.

1 bay per 2 children.

1 bay per 25m2 of floorspace.

With the exception of a ‘residential building’ all parking requirements are in addition to the requirements for the existing dwelling under the R Codes.

Commercial Uses:

Offices

Shop (including restricted

premises, amusement

parlour, liquor store and plant

nursery)

Home Store

Restaurant/Cafes

Fast Food Outlet/ Lunch Bar

Showroom

Service Station/ Convenience Store

Hotel/Tavern

Motor Vehicle, Boat and Caravan Sales

1 space per 25m2 nla.


1 space per 25m2 nla plus one space for the exclusive use of the dwelling.

1 space per 4 seats.

1 space per 4 seats or 1 space per 25m2 nla, whichever is the greater.


2 spaces per service bay plus 1 space per 25m2 of nla.

1 space per 6m2 of bar space (areas occupied by customers excluding servery areas) and I space per unit if accommodation.

1 space per 50m2 of nla except that, where servicing facilities are incorporated, 2 spaces for each such service bay.

Where service station is located in

industry zone, the standard for motor

vehicle repair station may be applied.


Warehouse

Consulting Rooms, Medical Centre, Veterinary Centre or the like.

Trade Display, Farm Supply

Centre

Child Care Centre

Cinema/Theatre

Betting Agency

Funeral Parlour

1 space per 50m2 nla up to 200m2 plus 1 space per 100m2 above 200m2.

4 spaces for each practitioner the premises are approved to accommodate at any one time.


At the local government’s discretion.

1 space per 4 persons the building is approved to accommodate.


1 space per 4 persons the building is approved to accommodate.

Tourism uses:

Caravan Park and Camping Ground

Bed and Breakfast and

Guesthouse

Motel

Chalet/Cabin

1 space per site plus 1 additional space for every 4 sites for visitor parking.

1 space for each room of accommodation plus one for the principle dwelling.

1 space per unit plus 1 additional space for every 4 units for visitor parking.

1 space per chalet/cabin plus 1 visitor space for every 4 chalets/cabins.

Industrial Uses:

General, Light, Cottage and

Service Industry

Motor Vehicle Repairs

Salvage/Wrecking Yard

Fuel and Transport Depot


2 spaces per service bay


At the discretion of local government taking into consideration the proposed number of trucks accessing the site and the number of workers.


Rural Uses:

Stockyards

At the discretion of local government taking into consideration the location, zoning and size of the yards.

Community Uses:

Civic Use

Community Purpose and

Place of Worship

Club premises

Hospital

Educational Establishment

Recreation – private

(including sporting clubs


1 space per 4 persons or 4 seats the venue is approved to accommodate.

At the discretion of local government taking into consideration the maximum number of people approved to use the premises at any one time.

1 space per 4 patient beds plus 1 space per 40m2 of administrative area.

At the local government’s discretion.

1 space per 25m2 of floor space to which the patrons have access plus 1 space for every 40m2 of administrative office space. Where playing venues are involved 1 space for every 4 seats for spectators or 1 space for every 4.5m2 of spectator accommodation area whichever is the greater plus adequate parking for sports participants as assessed by the local government.


Schedule 12 – Development Standards (clause 8.1)

Setback (m)

Zone Site coverage %

Plot Ratio

Front Rear Side Landscaping %

Special Conditions/ comments

Townsite –

Residential Uses

As per the Residential Design Codes

Non- Residential Uses

75 1 Nil * Nil *

Industry 75 0.5 10 * Nil** 5

Rural N/A N/A 30 20 20 N/A

*Standard to be determined by the local government in each case having regard to the likely impact of a planning proposal on adjoining properties.

** Where parking and servicing areas are located to the rear of buildings the nil setback will apply to one side only


Schedule 13 – Structure Plan Areas (SPA’s)

Area No. (SPA)

Description of Land Area

Land Use Expectation

Matters to be Addressed in Structure Plans (in addition to clause 6.2.4)

Associated Provisions

1 Part Reserve 11714 Leinster – Mt Magnet Road, Sandstone (formally Special Use 1)

Residential R5, R2.5 and R2

A range of lot sizes with an absolute minimum lot size of 2000m

2.

Consideration needs to be given to noise issues associated with the proximity to Mount Magnet – Sandstone Road and Agnew – Sandstone Road.

Allocation of building envelopes to minimise the removal of vegetation.

Interface between residential and potential tourism uses.

Road access so as to minimise the impact on Mount Magnet – Sandstone Road and Agnew – Sandstone Road.

Consideration of hobby farm type uses or non-residential uses including compatible ancillary business / food production.

SCA 1

MEEKATHARRAWILUNA

LEONORA

CUE

MT. MAGNET

CUE

MEEKATHARRA WILUNA

MENZIES

YALGOO

MT. MARSHALL YILGARN

MT. MAGNET

LEONORA

MT MAGNET

MEEKATH

ARR

A

AGNEW

SANDSTONE ROAD

SA

NDSTO

NE

SA

NDSTO

NE

RO

AD

ROAD SANDSTONE

RO

AD

WIL

UN

A

PA

YN

ES FIN

D

SA

NDST

ON

E R

OA

D

1

2

34

5

Scale:

Date:

Revision No:

N

Title:

0

A

subject to final survey.All areas and dimensions shown on this drawing are

acting on any visual impression gained from this drawing.any loss or damage which may be sustained by any person Liability is expressly disclaimed by Halsall & Associates for

reserved to change the plan at any time.responsiblity for any errors or omissions. The right is with the proposed property development disclaim any document by Halsall & Associates, all parties associated Although care has been taken on the compilation of this

any kind whatsoever.invitation, agreement or contract (or any part thereof) of client specifications. The drawing does not constitute an This concept has been prepared for the purpose of meeting

SHIRE OF SANDSTONE TOWN PLANNING SCHEME REVIEW

APRIL 2014

1:600,000@A3

Map No: MAP 1

MAP OVERVIEW

6 12 18 24

kilometres

LEGEND

LOCAL SCHEME RESERVES

ZONES

PARKS AND RECREATION

ROAD

PUBLIC PURPOSE

TOWNSITE

INDUSTRY

RURAL

AIRPORT

POWER

SCHOOL

A

P

S

SCHEME BOUNDARY

STRUCTURE PLAN AREA (SEE SCHEME TEXT)

SPECIAL CONTROL AREAS

WD WASTE DISPOSAL

SPA 1

SCA 1

LOCAL GOVERNMENT BOUNDARY

OTHER

MENZIES

YILGARNMT. MARSHALL

YALGOO

MT. MAGNET

CUE

MEEKATHARRA WILUNA

MENZIES

YALGOO


MT. MAGNET

LEONORA

PAYNES FIND

SANDSTONE R

OAD

1

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APRIL 2014

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MAP OVERVIEW

6 12 18 24

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LEGEND


ZONES


ROAD

PUBLIC PURPOSE

TOWNSITE

INDUSTRY

RURAL

AIRPORT

POWER

SCHOOL

A

P

S

SCHEME BOUNDARY



WD WASTE DISPOSAL

SPA 1

SCA 1


OTHER

A

P

S

WD

CUE

MEEKATHARRA WILUNA

MENZIES

YALGOO


MT. MAGNET

LEONORA

BLACK STREET

OROYA STREET

IRVINE STREET

MIN

GA

H STREET

MT MAGNET - SANDSTONE ROAD

MEEKATH

ARRA - S

ANDSTO

NE R

OAD

ROWE STREET

GRIF

FIT

H STREET

PA

YNE S

TREET

GREE

N S

TREET

TH

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TREET

HA

CK S

TREET

AGNEW - SANDSTONE ROAD

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100 200 300 400

metres


APRIL 2014

1:10,000@A3

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Map No: MAP 3

LEGEND

SPA 1

SPA 1SPA 1


ZONES


ROAD

PUBLIC PURPOSE

TOWNSITE

INDUSTRY

RURAL

AIRPORT

POWER

SCHOOL

A

P

S

SCHEME BOUNDARY



WD WASTE DISPOSAL

SPA 1

SCA 1


OTHER

CUE

MEEKATHARRA WILUNA

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YALGOO


MT. MAGNET

LEONORA

PAYNES F

IND - SANDSTONE

ROAD

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APRIL 2014

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MAP OVERVIEW

Map No: MAP 4

NUNNGARRA TOWNSITE

LEGEND


ZONES


ROAD

PUBLIC PURPOSE

TOWNSITE

INDUSTRY

RURAL

AIRPORT

POWER

SCHOOL

A

P

S

SCHEME BOUNDARY



WD WASTE DISPOSAL

SPA 1

SCA 1


OTHER

CUE

MEEKATHARRA WILUNA

MENZIES

YALGOO


MT. MAGNET

LEONORA

PAYNES FIND - SANDSTONE ROAD

1

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APRIL 2014

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Map No: MAP 5

YOUANMI TOWNSITE

LEGEND


ZONES


ROAD

PUBLIC PURPOSE

TOWNSITE

INDUSTRY

RURAL

AIRPORT

POWER

SCHOOL

A

P

S

SCHEME BOUNDARY



WD WASTE DISPOSAL

SPA 1

SCA 1


OTHER

SHIRE OF SANDSTONE LOCAL PLANNING STRATEGY

For Public Advertising

April 2014

HALSALL AND ASSOCIATES TOWN PLANNING CONSULTANTS

1


Table of Contents

1.0 INTRODUCTION ............................................................................................ 3

2.0 VISION AND PLANNING PRINCIPLES ......................................................... 4

3.0 OBJECTIVES................................................................................................... 4

4.0 BACKGROUND AND ANALYSIS .................................................................. 5

5.0 STATE AND REGIONAL PLANNING CONTEXT ........................................... 6

5.1 State Planning Strategy ................................................................................... 6

5.2 State Planning Policies .................................................................................... 7

5.3 Regional Strategies .......................................................................................... 7

6.0 LOCAL PLANNING CONTEXT ...................................................................... 8

7.0 LOCAL PROFILE ........................................................................................... 10

7.1 Physical Environment .................................................................................... 11

7.1.1 Geology .................................................................................................................... 11

7.2 Population and Housing ............................................................................... 12

7.3 Economy and Employment ......................................................................... 13

7.4 Tourism ............................................................................................................ 14

7.5 Recreation and Open Space ....................................................................... 15

7.5.1 Active / Passive Open Space Townsite ............................................................. 15

7.5.2 Regional Open Space ........................................................................................... 16

7.6 Community Facilities ..................................................................................... 16

7.7 Rural Land Use ................................................................................................ 16

7.8 Heritage .......................................................................................................... 17

7.8.1 Aboriginal Heritage ................................................................................................ 17

7.8.2 State and Municipal Heritage .............................................................................. 19

7.9 Traffic and Transport ...................................................................................... 19

7.10 Infrastructure .................................................................................................. 20

7.10.1 Water ......................................................................................................................... 20

7.10.2 Power ......................................................................................................................... 21

7.10.3 Sewer ......................................................................................................................... 22

7.10.4 Telecommunications .............................................................................................. 22

8.0 STRATEGIC PLAN ........................................................................................ 23

8.1 Opportunities for and constraints upon development ............................. 23

8.1.1 Opportunities ........................................................................................................... 23

8.1.2 Constraints ................................................................................................................ 24

8.2 Analysis of key issues .................................................................................... 25

8.2.1 Tourism ....................................................................................................................... 25


2


8.2.2 Lifestyle choices ...................................................................................................... 26

8.2.3 Pastoralism ................................................................................................................ 27

8.2.4 Industry ...................................................................................................................... 28

8.2.5 Economic development ....................................................................................... 29

8.2.6 Population growth .................................................................................................. 30

8.2.7 Infrastructure provision ........................................................................................... 30

9.0 STRATEGIES AND ACTIONS ....................................................................... 31

9.1 Local Planning Scheme No. 2 ...................................................................... 31

9.2 Local Tourism Strategy .................................................................................. 33

9.3 Local Planning Policies ................................................................................. 34

9.4 Power Generation.......................................................................................... 34

10.0 IMPLEMENTATION....................................................................................... 35

APPENDIX 1 - STRATEGY MAPS........................................................................... 36

Figure 1 – Shire of Sandstone ..................................................................................... 7

Figure 2 – Mining Activity .......................................................................................... 9

Figure 3 – Aboriginal Heritage Sites .......................................................................... 15


3


1.0 INTRODUCTION

As required under section 12A of the Town Planning Regulations 1967 this Local Planning

Strategy has been prepared for the Shire of Sandstone to set down the objectives and

planning strategies to guide development over the next 15 years and facilitate the

review of the current Town Planning Scheme No. 1. This strategy will be the first for the

Shire of Sandstone.

Whilst the Shire of Sandstone is geographically large it is in a remote location and

accommodates only one townsite with a resident population and associated service

facilities. This townsite is known as Sandstone. The location of the town within the

broader regional context is important as it provides an ‘oasis in the desert’ providing

key administrative, social and retail facilities for the Shire supporting residents,

pastoralism, mining and tourism. The focus of the Local Planning Strategy is therefore

on the townsite of Sandstone and the importance of how it should continue to serve its

purpose in the regional context as well as provide for the local community’s needs.


4


2.0 VISION AND PLANNING PRINCIPLES

The adopted vision for the Shire of Sandstone is:

“In 2022 the Shire of Sandstone will be a safe and friendly community which

offers a quality lifestyle. We will be a Shire that supports and promotes

economic growth and continues to conserve our natural heritage within the

district. Sandstone will be a town where everyone is welcome and all services

and facilities will be maintained and accessible by all.”

The adopted mission of the Shire of Sandstone supports the vision and this is to:

“Provide a professional service and encourage community, social, economic

and environmental well being. To being a thriving community that attracts

businesses as well as tourism.”

3.0 OBJECTIVES


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The identified objectives for the Shire of Sandstone and in particular the townsite are as

follows:

To incorporate strategies that will strengthen the role of Sandstone as a rural service

centre;

To support and foster mining and encourage contributions by the mining industry to

the local community;

To plan for growth and accommodation of general and mining populations

including exploration and camp areas and make the town more attractive place

to live, work and invest;

To support pastoralism as an important economic activity within the Shire;

To continue to enhance and promote tourism, showcasing the history, beauty and

attributes of the area;

To promote and encourage improvements to local infrastructure and services;

To identify strategies that encourage flexibility to improve and increase

employment opportunities and support key business and employment generators;

To recognize and acknowledge land use, environmental and native title constraints

and capitalise on opportunities elsewhere, including addressing the shortage of

industrial land; and

To support the adoption of a Local Planning Scheme that will achieve the

objectives of this strategy, provide flexibility having regard for the model Scheme

text and addressing the shortcomings of the current Scheme.

4.0 BACKGROUND AND ANALYSIS


6


To assist in determining strategies necessary for the Shire of Sandstone, an appreciation

of the existing planning framework, local profile and consideration of comments by

Government agencies and the general public was undertaken. Given the small

population of the Shire the advice of the Local Government officials was also sought

and considered as a representative of community sentiment. An audit of existing land-

use was also undertaken.

5.0 STATE AND REGIONAL PLANNING CONTEXT

5.1 State Planning Strategy


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The State Planning Strategy (SPS) is an overarching strategic document that informs all

other State, regional and local planning strategies, policies and approvals. The Strategy

vision is for ‘Sustained Prosperity’ which is achieved through the four key themes being

diverse, liveable, connected and collaborative. The key strategic directions that come

out of the vision and themes are:

1. Economic development;

2. Education, training and knowledge transfer;

3. Tourism;

4. Environment;

5. Agriculture and food;

6. Physical and social infrastructure;

7. Land availability;

8. Remote settlements; and

9. Security.

The key strategic directions relevant to the Shire of Sandstone have been addressed

through this Strategy including economic development, tourism, environment,

agriculture and food, physical and social infrastructure and land availability.

5.2 State Planning Policies

State Planning Policies are prepared under Part 3 of the Planning and Development

Act 2005, and as such the WAPC and local governments must have due regard to the

provisions of these policies when preparing or amending local planning strategies and

schemes. In the context of the preparation of this Strategy, the following Policies were

considered:

SPP 1 - State Planning Framework Policy (Variation 2);

SPP 2 – Environment and Natural Resources Policy;

SPP 2.4 – Basic Raw Materials;

SPP 2.5 – Land Use Planning in Rural Areas;

SPP 3 – Urban Growth and Settlement;

SPP 3.1 – Residential Design Codes;

SPP3.5 – Historic Heritage Conservation; and

Liveable Neighbourhoods.

5.3 Regional Strategies

The draft Mid-West Regional Planning and Infrastructure Framework is one of a series of

frameworks currently being prepared for all the regions across Western Australia. The


8


document has been advertised for public comment and is currently in the process of

gaining final approval. The Framework covers the entire Mid-West region including the

Shire of Sandstone. The main objectives of the Framework are to:

Provide the regional context for land use planning in the Mid-West;

Provide an overview of the major regional economic, social, cultural and

environmental issues;

Identify the priority actions required to enable comprehensive regional and sub-

regional planning; and

Identify the priority regional infrastructure projects to facilitate economic and

population growth in the Mid-West.

It is considered that this Strategy is consistent with the draft Framework.

The above review of state and regional planning context provides that the Local

Planning Strategy and Scheme should consider the role of the Shire of Sandstone as an

important service centre within the region. The Local Planning Strategy and Scheme

Review should also be prepared in accordance with State Planning Guidelines.

6.0 LOCAL PLANNING CONTEXT

Planning and development for the Shire of Sandstone is currently managed though

Town Planning Scheme No.1 gazetted on 30 August 1996. The current Scheme is a

relatively simple document and does not include much in the way of forward planning

objectives. Its primary role is to ensure adequate planning controls are in place for the

Shire providing for a broad range of activities in the rural areas and typical townsite

uses that were existing at the time of the Scheme’s preparation. Changes to the

Scheme are necessary to support the sustainable growth of the Sandstone townsite as


9


an important service centre and community. Map 1 outlines the current land uses

operating in the townsite.


10


7.0 LOCAL PROFILE

The Shire of Sandstone is situated within the Murchison region of Western Australia with

the townsite located 742km north east from Perth via the Great Northern Highway and

the town of Mount Magnet. It is bound by the Shires’ of Mount Magnet, Wiluna,

Meekatharra, Yalgoo, Leonora, Menzies, Mount Marshall and Cue. The location and

extent of the Shire is indicated at Figure 1 below.

Figure 1 – Shire of Sandstone


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The Youanmi and Nunngarra townsites were established in the late 1800’s as a result of

gold discoveries with the district growing to a population of 6000 to 8000 people during

this time. Due to a number of factors including a lack of water, the need for a new

town in a more appropriate location was required. In 1906, the town of Sandstone was

officially gazetted and the majority of the buildings and population were relocated

from the Nunngarra townsite to the new townsite. The end of the gold rush era saw the

end of the Youanmi and Nunngarra townsites. The Nunngarra townsite is completely

void of buildings and infrastructure, whilst the Youanmi townsite accommodates some

buildings previously used for mining accommodation.

Since the end of the gold rush era, other activities that have occurred include

widespread pastoralism, specific mining activities and exploration and in more recent

years, tourism.

7.1 Physical Environment

7.1.1 Geology

The Shire is situated in the Archean Youanmi Terrane of the Yilgarn Craton and is

underlain by rocks at least 2500 million years old. Rock types represented in the Shire

include granite, gneiss, gabbro, amphibolite, felsic volcanic rocks, mafic volcanic rocks

(green stone), and iron formation. Green stone belts in the Shire host significant mineral

resources including gold, vanadium, titanium, iron, copper, lead and zinc. The

Windimurra Igneous Complex, the largest of its kind in Western Australia hosts vanadium

and iron and is located near the western border of the Shire. In addition, the Barrambie

Atley and Youanmi Igneous Complexes are part of the Narndee Complex which also

occur in the Shire. These have potential for vanadium, titanium, iron, nickel, copper,

platinum and palladium. Numerous faults and shear zones traverse the Shire in north

westerly and north easterly directions. Weathering products (regolith) are developed

over bedrock and have potential for basic raw materials (sand, gravel and rock).

Cenozoic Paleochannels (zero to 65 million years old) host uranium in calcrete.

The Department of Minerals recognises a total of 529 mines, deposits and prospects

within the Shire of Sandstone covering a wide variety of minerals including gold,

vanadium, copper, lead, zinc, nickel, iron, uranium, beryl, dimension stone and

calcrete. The distribution of the mines within the Shire is depicted in Figure 2 below.

Currently no mines are listed as operating, however there are four major projects at

Cashmere Downs and Victory Bore including:

Unaly – iron;


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Barrambie – vanadium; and

Gidgee - gold.

Given the geology of the Shire and the occurrence of a wide variety of minerals,

mining activity and exploration is a high prospect and consideration of this needs to

be given in relation to the future planning of the Shire and in particular the

Sandstone townsite.

Figure 2 – Mining activity

7.2 Population and Housing

The 2011 census indicates that the Shire of Sandstone had a population of 105 with 54

male and 51 female residents, which is a decline of 13 per cent over the 5 year period

from 2006. This can be attributed to the closure of the Troy Resources mining camp in

the townsite.

The Western Australian Planning Commission’s WA Tomorrow 2012 suggests that the

population for the Shire of Sandstone will continue to decline to reach a population of

100 by


13


2026 (this is based on the Band C assumptions). However, this model suggests that the

population would have been 120 in 2011 compared to 105 according to the 2011

census. It is

therefore considered that the correct Band is somewhere between A and C. These

figures do indicate however, that the population decline is quite slow and therefore the

future planning of the Shire may have the potential to reduce or halt this decline

further.

Despite the decline in population over recent years, the number of persons aged over

65 has increased 20 percent or from 12 to 15 persons. Whilst this does not appear to be

significant, when also considering that over 50 percent of the population are aged over

50, it becomes clearer that some thought needs to be given to the aging population.

The 2011 census indicates a total of 91 dwellings within the Shire. A total of 53 dwellings

have been counted within the townsite of Sandstone along with a mining camp which

occupies approximately 11 typical residential lots. Whilst is there is sufficient housing

stock to accommodate population growth, there is also a large number of vacant lots

within the townsite that could accommodate population growth. The majority of lots

within the townsite are the typical ‘quarter acre’ or 1012m2. The townsite clearly lacks a

range of lot sizes to offer different lifestyle choices. As such it would benefit from some

larger lot sizes that could also accommodate some ancillary business uses promoting

new settlers.

7.3 Economy and Employment

In 2011, the unemployment rate of the Shire was nil compared to 16.2 per cent in 2006.

The labour force declined from 60 to 45 during the same period. This along with the

decline of the population would suggest that those looking for work have left the Shire

or are no longer in the labour force. Nearly 83 percent of the labour force worked full

time which, along with the unemployment rate, indicates that the local economy has

reached a level of self-sufficiency.

The main industries (as defined by the ABS) that employ people in the Shire include

‘sheep, beef cattle and grain farming’ at approximately 18 per cent, ‘school

education’ at approximately 18 per cent, ‘local government administration’ at

approximately 16 per cent, ‘road freight transport’ at approximately 11 per cent and


14


‘metal ore mining’ at approximately 7 per cent. It is clear from these statistics that

government services such as the school and local government

administration are vital in the economic sustainability of the Shire. Should any of these

be lost or cut back the impact on the Shire could be substantial.

7.4 Tourism

The Shire of Sandstone has experienced strong growth in the tourist sector particularly

over the last ten years with travellers more frequently exploring the outback of Western

Australia. Some visitors are simply keen to experience the unique environment / flora or

the attractions in and around the townsite that provide some unique points of interest.

These include London Bridge (a natural breakaway formation), the old Brewery and the

Old Battery and heritage trail linking these with the major road network. In addition, the

townsite also contains some notable buildings including the old jail, original general

store/post office, the National Hotel and other buildings all remnants from the gold rush

era. It appears that there has been an increase in visitors wanting to prospect for gold

and other precious metals or fossick for old artifacts.

The Shire has been proactive in ensuring the growth of tourism in the area through

developing an interpretive park, water park and an attractive landscaped main street

and information area. The Shire also maintains the only caravan park which adds a

great deal to the tourism experience.

Evidence of the strong growth can be seen through the doubling of income taken

between 2008 and 2013 from the Alice Atkinson Caravan Park. Peak tourism numbers

occur during the months of April, through to September. This coincides with the

moderate and attractive climate in this region and the cooler weather further south in

the State that tourists are escaping.

To build on the strong tourism growth within the Shire and in particular the caravan

park, the Shire has been busy expanding this facility and improving ablutions over

recent years. The Shire is keen to continue to further develop the park and attract

more visitors to the town which is considered to be an important economic driver.

Other accommodation options within the Shire include station stay in rural areas with

Lake Mason being promoted by DPaW as a rural tourist stop and camping area. The

National Hotel has accommodation rooms and The Outback Accommodation

provides another accommodation option for tourists. The Shire acknowledge that the


15


majority of ‘prospecting’ tourists tend to camp in bush land areas around the townsite

and utilise town facilities for essential items such as food, fuel and other important

conveniences. This is generally tolerated by the Shire.

The Shire have recognised the importance of tourism for the town given the current

decline in active mining and work in the pastoralism areas and wish to investigate

provision of further points of interest and foster tourism opportunities to assist in providing

further economic stimulus for the town. It is recommended that a Tourism Strategy be

prepared to clearly map out the sustainable growth in this sector over the next 10 to 15

years. A strategy will also help with any future funding applications.

7.5 Recreation and Open Space

7.5.1 Active / Passive Open Space Townsite

As identified within the opportunity and constraint mapping (Maps 1 and 2 in Appendix

1), the townsite of Sandstone and surrounds provides opportunities for various forms of

recreation including the following:

Gymkhana grounds and ovals to the west of town;

Golf course to the north;

Town community recreation centre including floodlit tennis courts, cricket nets and

opportunity for lawn bowls;

Substantial water park and playground area central to town;

Grassed area at the primary school and play equipment;

BMX bike track in the eastern part of town;

Interpretive heritage park opposite the National Hotel;

Limited local paths;

Vehicular heritage trail; and

Picnic grounds at London Bridge.

There are identified opportunities for further recreational improvements including an

interpretive walk trail around the townsite focusing on areas of heritage and floristic

value. The climate and isolated location of Sandstone also lends itself to the

establishment of an astronomy viewing facility in association with the caravan park.

Low key tourism uses could be promoted about the town and particularly on Oroya

Street.


16


7.5.2 Regional Open Space

Regional open space including existing and proposed conservation reserves have

been incorporated on the Strategy maps. These include:

the former Lake Mason, Black Range and Kaluwiri North pastoral leases;

Karroun Hill NR that adjoins the south west of the boundary of the Shire;

Part of the former Ida Valley (Bulga Downs) and Mount Forrest block, former

pastoral lease, that adjoins the southern boundary of the Shire; and

Part of the former Bulga Downs and Cashmere Downs pastoral leases.

The Department of Parks and Wildlife (DPaW) would appreciate these areas being

considered on the plan as areas managed for conservation in some cases recreation,

scientific research and management of Aboriginal heritage. DPaW will continue to

manage feral animals and weeds on reserves. These reserves have been particularly

set aside for nature conservation.

7.6 Community Facilities

The townsite of Sandstone provides important community facilities for a wide

catchment area given its remoteness from other rural towns. The community facilities

include:

Shire offices and yards;

Airstrip with night lighting and RFDS and FIFO capability;

Bushfire brigade facilities;

Museum/Tourist information;

School;

Nursing post and ambulance;

Caravan Park and ablutions;

Sporting facilities;

Cemetery; and

Church.

It has been identified that the community services provided within the townsite are vital

in the economic sustainability of the Shire, given the number of workers they employ.

7.7 Rural Land Use

The majority of the rural areas of the Shire of Sandstone are under pastoral leases

including Colga Downs, Barrambie, Booylgoo Springs, Depot Springs, Kaluwiri, Blackhill,

Dandaraga, Bulga Downs, Narndee, Pindabunna, Pullagaroo, Youanmi Downs,


17


Yuinmery, Atley, Windimurra, Windsor and Lake Barlee. The distribution of these stations

is evident on Map 5 – Shire Strategy Map. In addition, the conservation reserves

managed by DEC and outlined in section 7.5.2 are also shown on the Map 5.

To hold a pastoral lease, the landowner must operate a pastoral enterprise, other uses

secondary to this such as tourism, can be considered under a diversification permit. The

predominant pastoral enterprise within the Shire is Beef cattle, Sheep and Goats. There

is currently a notable issue with wild animals including dogs which continue to attack

livestock.

Another notable land use in rural areas is mining and exploration as outlined previously.

Mining and exploration are usually covered by State Agreement Acts, which may sit

over all or part of a pastoral lease. Under these Acts, the Planning and Development

Act 2005 is overridden and therefore the sites are exempt from planning controls under

the Local Planning Scheme.

7.8 Heritage

7.8.1 Aboriginal Heritage

The Shire of Sandstone is known to have had 164 previously recorded Aboriginal

heritage places within its boundaries; of these 45 are currently classified as registered

Aboriginal heritage sites under the Aboriginal Heritage Act 1972 with the nearest being

approximately 2.5km from the townsite. A plan indicating the location of these sites is

included at Figure 3 below.

The protection of Aboriginal heritage is provided through the Aboriginal Heritage Act

1972 and the obligations in most cases falls to the landowner when undertaking

development. Pastoral leases and mining activities are also required to comply with this

Act. Inclusion of mapping within the Local Planning Strategy will assist in future decision

making particularly in relation to development on pastoral leases.


18


Figure 3 – Aboriginal Heritage Sites


19


7.8.2 State and Municipal Heritage

The Shire of Sandstone has a rich heritage dating back to the ‘gold rush’ era in the late

1800’s, with a number of buildings and places registered with the State Heritage Office.

A search of the State Heritage Register indicates a total of 46 sites within the Shire and

of these 5 are located within the townsite. These places are protected by the Heritage

Act of Western Australia and through model Scheme provisions which relate to

development of such buildings or places.

The Shire also has an adopted Municipal Heritage Inventory with a significant number of

registered places some of which correspond to those listed on the State Heritage

Register.

The Scheme review will incorporate standard provisions from the model Scheme text

which will make reference to the heritage matters. The State Heritage office has

recommended that standard provisions be applied in addition to a transitional clause

which states “that all the places in the existing heritage list are deemed to be included

in the new heritage list, without the need for consultation procedures being observed”.

The existing comprehensive heritage listings can therefore be carried over as relevant

considerations for future development proposals.

7.9 Traffic and Transport

The Sandstone townsite is situated centrally to a number of other townsites in the

Murchison and wider regions. As a result, there are six major roads that converge within

the townsite which are key transport routes for mining activity, movement of heavy

vehicles, exploration and tourism. Sandstone is therefore not only a destination in its

own right, but also an important stopover point between destinations.

The two main transport routes in terms of traffic volumes are the Mt Magnet - Sandstone

Road and Agnew - Sandstone Road. These roads are bitumenised and constructed to

a significant standard and provide the primary connection between Mt Magnet and

Leinster. The T- junction where the Sandstone - Agnew Road intersects with the Mt

Magnet - Sandstone Road in the eastern part of the town creates noise issues from

braking and accelerating particularly from large haulage trucks. Introducing a curve at

this location to minimise noise has been identified as an objective of Main Roads and

this Strategy and is shown on Map 4 – Townsite Strategy Map. Notwithstanding this, the

Paynes Find – Sandstone and Menzies - Sandstone Roads to


20


the south also carry notable traffic along with the Meekatharra- Sandstone Road to the

north-west.

Whilst the majority of roads within the Shire are of a gravel construction, some of the

roads within the townsite including Oroya Street, parts of Hack and Payne Streets, a

section of Irvine Street adjacent to the caravan park and the Meekatharra - Sandstone

Road for a short distance west of town have all been bitumenised. An objective has

been to gradually seal sections of the Paynes Find – Sandstone Road with a long term

plan to try and seal this road entirely to Paynes Find. This would provide a faster and

safer route to Perth and other larger towns.

It is evident from the existing Scheme maps that a number of roads are not located

within designated road reserves, particularly around the townsite. It is recommended

that the Scheme review address this issue.

There are currently no public bus services or railway lines and therefore movements to

and from the townsite and throughout the Shire are generally by private vehicle or

truck. Management of large vehicles around the townsite also continues to be a

matter for consideration. Linked to this is the truck stop located adjacent to the

caravan park which also becomes a source of noise from idling vehicles particularly in

the evening. It is recommended that the local government investigate installing a noise

bund to reduce the impact on the caravan park and town in general. Main Roads WA

could be requested to assist in this matter.

7.10 Infrastructure

7.10.1 Water

The Water Corporation supply water to the Sandstone townsite from the Sandstone

Water Reserve which contains four groundwater bores located approximately 3.4km

north-east of the townsite. Approximately 55,000 kL is extracted every year to supply the

townsite. The Reserve was gazetted in 1990 and it is now recommended that it be

expanded by 1.33km2 to accommodate an additional bore.

The extracted groundwater is treated via a treatment plant located within the Water

Reserve to remove contaminants and stored in two high level tanks with a combined

volume of 160kL,


21


these are located 1.7km south west of the townsite. From here the water is supplied to

the town reticulation.

In 2011, the Department of Water prepared the Drinking water source protection plan –

Sandstone town water supply. The purpose of this plan is to ensure the ongoing

protection of the water source into the future through a number of different

mechanisms. One of the recommendations of this plan is to protect the water resource

through its inclusion as a special control area through the Local Planning Scheme.

7.10.2 Power

Power is supplied to the townsite via a standalone power system which consists of five

87kW diesel gensets to provide an overall operating capacity of 254kW to 79 customers

within the townsite. In addition to the 254kW capacity there is also a temporary

generator that provides an additional 50kW to meet summer peak demand during the

months between November and March. The facility is managed and operated by EDL

RE under contract with Horizon Energy. Diesel is stored onsite in tanks. The facility is

located in the north-west corner of the townsite and runs day and night. There are

currently issues associated with the noise emanating from the generators and any

future land releases and subsequent development in this area need to be cognisant of

this. Noise appears to be tolerated as an essential part of power supply to town by the

residents.

It is anticipated that demand will grow 3.7 per cent per annum up until 2013/14 with a

required capacity of 326kW. Thereafter, demand is expected to increase on average

2.3 per cent to a peak requirement of 383kW in 2020/21. Therefore there is a clear

shortfall that is expected to worsen. Temporary generation will continue to be used until

a permanent solution is implemented. The Midwest Long Term generation expansion

strategy proposes upgrades as follows:

In 2015, the installation of two 87kW diesel gensets; and

In 2026, the installation of an additional 87kW diesel genset.

It is considered vital that the local government encourage Horizon Energy to ensure

that the initial upgrade is implemented given the desire to expand the caravan park

and develop a new industrial area.


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7.10.3 Sewer

The Sandstone townsite does not have a reticulated sewer system. The location and

subsequent cost of such infrastructure for a small population is not justified. The method

for the disposal of sewerage is therefore via on-site effluent disposal systems.

Consideration needs to be given to the type of uses proposed within the Shire to ensure

that an adequate system can be used to accommodate all waste disposal. This will be

particularly important in the new industrial area identified as part of this Strategy.

7.10.4 Telecommunications

The Sandstone townsite has a telecommunications tower that services around a 17km

radius. This provides the townsite with telephone and internet services and this is

another important sub-regional facility.


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8.0 STRATEGIC PLAN

8.1 Opportunities for and constraints upon development

In order to determine the strategic direction of the Shire of Sandstone and in particular

the townsite itself it is important to understand the opportunities and constraints to

achieving this. This will ensure that any proposed actions can be implemented by the

local government or where issues have been identified, these can be adequately

addressed through the planning framework. The planning opportunities and constraints

outlined below are shown on Maps 2 and 3.

8.1.1 Opportunities

Through the consultation process it was determined that the Shire of Sandstone had a

number of opportunities that should be considered in the future direction of the Shire.

There is opportunity to expand the existing caravan park and provide for aged persons

accommodation as part of this facility. This will provide opportunities for the older

population to ‘age in place’ and remain in the townsite. Such a facility would provide

the opportunity to create additional jobs for the local community. The caravan park is

seen as the main driver for tourism in the townsite and the continual improvement of this

facility will boost visitor numbers.

The increase in tourist numbers to the Shire has provided an opportunity to build on the

recreational facilities in and around the townsite. In this regard the inclusion of a

heritage trail or the like would provide additional recreational activities and also

continue with the Shire’s intention to improve the amenity surrounding the townsite.

There is clear opportunity to create a new industrial park on cleared land that is

separated from the townsite, but still retains good access to the regional road network,

including Meekatharra-Sandstone Road. This in-turn provides the opportunity for the

existing industrial lots to the south of the caravan park to be rezoned and used for

alternative purposes such as a roadhouse or other tourism uses. Reticulated water

supply passes this area.

There is an opportunity to build on the existing amenity and character of the townsite

through continuing to improve the entry into the town from all major road networks.

There is also


24


opportunity to utilise the main road for development that will benefit from and capture

passing traffic. The old industrial area adjacent to the caravan park could be focal

point for this activity.

There is an opportunity to utilise the land currently zoned ‘special use’ to the east of the

townsite which is identified for hobby farming activities under the current Scheme. It is

considered that this land could provide for larger lot sizes to what is currently available

in the townsite, therefore providing an alternative market. This may attract additional

residents to the town seeking alternative lifestyle opportunities. Perhaps small businesses

or food growing uses may establish on such lots. It is acknowledged that any

development in this area will need to have due regard to the Mt Magnet – Sandstone

Road which divides the land.

Other opportunities for the creation of additional lots were identified in the north and

north east of the townsite where 1012m2 lots already exist but are currently zoned

recreation and community under the Scheme.

8.1.2 Constraints

Through the consultation process it was determined that there are a number of

constraints that impact on the ability for the townsite to expand into the future.

The uniform layout of the townsite including the uniform lot size is considered a

constraint on the growth of the townsite as there is currently minimal housing or lifestyle

choice for existing and new residents.

It was recognised that any growth in the northern part of the townsite is restricted by

the existing airstrip, lower lying ground, recreation facilities including ovals and the golf

course. Another limiting factor particularly for residential was the established power

production site in the north west of the township which operates on a generator

therefore creating tolerable noise impacts to surrounding properties.

The south of the townsite is equally constrained. The main road provides a hard edge to

townsite and any future development in this direction. Furthermore, to the south of the

main road there is evidence of disused mine shafts and mine waste disposal areas. This

renders the


25


area unsuitable for development. A substantial disused mining operation to the south

east of the townsite, also renders this area unsuitable for future development.

The current location of industrial land to the south of the caravan park is considered a

constraint for a number of reasons. Its location makes it too close to the caravan park

with potential impacts affecting its ability to expand in the future. Furthermore, being

located adjacent to the main road, means that any industrial development can be

seen by passing traffic and is not desirable as an entry statement to the town.

8.2 Analysis of key issues

There are a number of key issues identified through the consultation process that

require further analysis to guide future development of the townsite and Shire. These

include:

1. Tourism;

2. Lifestyle opportunities;

3. Pastoralism;

4. Industry;

5. Economic development;

6. Population growth; and

7. Infrastructure provision.

8.2.1 Tourism

Tourism is considered to be the lifeblood of the town and provides the greatest

opportunities to ensure that the town continues to survive into the future. The location

and quality road access means that Sandstone is ideally located in the outback setting.

Whilst the townsite currently provides a range of tourist facilities as outlined in previous

sections, it is considered that tourism needs to be addressed on a more holistic level.

This will enable current and future tourist uses to complement each other rather than

compete. Other opportunities and strategies can be developed to assist in ensuring the

future of the Shire is prosperous.

Apart from continuing to upgrade the caravan park and provide additional tourism

options, there is a clear need to better utilise the existing assets of the town to ensure

that the caravan park continues to operate to its full potential. The townsites main asset

is its history, and the buildings and places that tell this story. The townsite would greatly

benefit from developing a


26


heritage trail through and around the townsite that links together all the assets and

showcases local plants and wildlife. This needs to be accompanied by a clear

marketing strategy to attract more visitors to the town. Prospecting is also considered to

be a major tourist attractor to the area and there are opportunities to further

encourage this demand.

The location of sandstone and clear skies uninterrupted by lights and pollution means

that it is an ideal location for an observatory. The Shire is in the process of arranging a

telescope to construct an observatory. This will have added tourism benefits and will

add an additional experience to the townsite. This needs to be included in the overall

marketing strategy of the town.

The most effective way to embrace tourism as the way forward for the townsite, is to

prepare a detailed tourism strategy which addresses the aspects listed above. To

accompany this it is also proposed to develop a Local Planning Policy that sets out

clear development outcomes for tourism proposals including how they fit in to the

amenity of the townsite and where these should be located. Map 2 sets out indicative

locations where tourist development could be considered and the indicative location

of the heritage trail.

8.2.2 Lifestyle choices

As discussed in the opportunities and constraints section of the Strategy, the current

layout of the Townsite has resulted in the majority of residential lots being the same size

and shape. As a result there is limited lifestyle opportunities whereby landowners may

provide for ancillary uses to their residential dwelling such as a mechanic business or a

truck depot or the keeping of livestock.

Liveable Neighbourhoods clearly identifies the need for a range of lot sizes when

considering the development of new ‘greenfield’ sites. Whilst Sandstone is an

established townsite, it is still important to consider this fundamental planning objective

to ensure that Sandstone is sustainable into the future.


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Under the existing Town Planning Scheme No. 1, the local government identified an

area to the east of the townsite that may provide opportunities for hobby farms through

the Special Use zoning. It is considered that this approach is restrictive and only

accommodates land uses specifically identified in the corresponding Schedule of the

Scheme. An alternative approach would be to zone this land as ‘Townsite’ which allows

for a range of uses and apply a Structure Planning Area designation over the top to

control the subdivision of the land to the desired densities. The local government and

WAPC would then be in control of how this area would ultimately be developed.

Given that there is no reticulated sewerage in the Shire, the desired densities would be

significant lower than other larger centres. The current density of the townsite is around

R10 or 1000m2. It is anticipated that the Townsite requires some larger lots ranging from

R5 – R2 or 2000m2 to 5000m2 in area. Larger lots would be recommended in close

proximity to the Agnew- Sandstone and Mt Magnet- Sandstone Roads to act as a

buffer. Alternative noise attenuation measures may also need to be considered as part

of the structure planning process recommended above.

It is hoped that by providing an alternative lifestyle choice, that also includes

opportunities to establish new businesses, more people will look at Sandstone townsite

as a place to live, work and recreate.

8.2.3 Pastoralism

Pastoralism is an important economic driver for the Shire of Sandstone given the

majority of land in the Shire falls within a pastoral lease. As mentioned previously, the

main livestock within the shire include Beef cattle, Sheep and Goats. Recently, the

Department of Parks and Wildlife took over management of three (3) pastoral leases

that have conservation value.

Like most agricultural practices, the success of pastoralism is based on a large number

of variables including climate and rainfall, livestock predators, local, national and

international prices and availability of workers. It does not take much of these variables

to change to have a significant impact.


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Many of these variables are out of the control of the farmer, local and state

government. However, it is considered that through the relevant planning framework,

the local government can try and make it easier for farmers to maintain a viable

operation. One aspect of this is to foster ancillary uses on the property such as tourist

accommodation to supplement the primary pastoral operation. Furthermore, it is

important that farmers can attract workers to their stations through providing

accommodation options.

It is recommended that ancillary uses be accommodated through the scheme review

to allow tourist accommodation such as bed and breakfast, chalets, cabins, guest

house and camping ground in the rural zone. It is also recommended that a ‘rural

workers accommodation’ land use be considered with additional development

requirements.

8.2.4 Industry

Whilst the Sandstone townsite has land identified for industrial purposes, its size, lot

shape and proximity to the caravan park and main road into the town is not ideal. This

has prevented the Shire from developing the land for industrial purposes and as such

there is a clear lack of unrestricted industrial land.

The existing industrial land is considered to be ideal for a range of townsite uses such as

residential, tourism and potentially a commercial development that utilises passing

traffic and presents as a more suitable entry statement to the town.

It is considered important for the future of the townsite that a suitable industrial site be

identified that can be developed and provide opportunities for new businesses to start

in the townsite or existing businesses grow. As such, an area to the west of the townsite

(refer to map 4) has been identified as the most suitable location as it is adequately

setback from sensitive land uses, is in close proximity to water and power, has good

road access and is flat and cleared of vegetation. In this regard the cost to develop

the site will be significantly lower than the existing site or any other suitable location in

the townsite.

It is important that development of the industrial area is adequately controlled by the

local government to ensure that the amenity of the townsite is maintained. This can be

achieved through appropriate development provisions in the Scheme.


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8.2.5 Economic development

The population and economic statistics outlined in sections 7.2 and 7.3 indicate that the

Shire has a level of fragility that relies on a few main economic drivers such as the

school, pastoralism and the local government administration. Should one of these

industries decline, relocate or dissolve, it will have a significant impact on the economic

dynamics of the town. The declining population and diminishing labour force means

that the number of jobs within the town is limited.

Given the above, it is vital that the local government can easily foster new business

opportunities without lengthy planning processes such as scheme amendments. As

such it is important to apply a zoning that is flexible in nature, but also respects the

amenity of the townsite and the existing residential areas. Flexibility should be through

the number of land uses that would be permissible in such a zone. This approach would

allow landowners to develop both commercial and residential developments on the

one lot, therefore significantly reducing costs associated with purchasing commercial

land. Furthermore, the process is as simple as lodging a development application with

the local government.

By including the caravan park in the same zone will give the local government ultimate

flexibility in developing the site into the future. It is considered that the tourism industry is

a clear opportunity to diversify the economic drivers in the town and create additional

jobs in the process.

It is therefore recommended that through the scheme review process, one ‘townsite’

zone be included over the townsite (excluding the industrial area) and ultimate

flexibility be provided through the land use table. Adequate development controls will

also need to be implemented that have due regard to existing residential development

in the townsite to ensure that land use conflict is minimised.

Given the geology of the Shire of Sandstone, the mining industry has the potential to

make a significant contribution to the local economy. It is important that any future

mining proposals including workers accommodation are encouraged to locate within

or in close proximity to the Sandstone townsite. To achieve this, it is recommended that

the existing clause in Town Planning Scheme No. 1 be carried over and reworded to

require any proposal for ‘mining


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workers accommodation’ associated with a mine located within a 40km radius of the

townsite, be located in the Townsite. It is also important to ensure there is good

residential land supply available ‘just in case’ a major resource opens up and puts extra

demand in the town.

8.2.6 Population growth

The future population prediction for the Shire according to WA Tomorrow is to continue

to decline to 2026. This decline is expected to be extremely slow at only 1.1 per cent

per year. It is therefore considered that should the outcomes of this Strategy be

implemented then the Shire should be able to achieve population growth into the

future. The aim of the Shire is to therefore reverse the 1.1 per cent decline and increase

population by 1.1 per cent over the next 15 years which equates to approximately 1

person per year.

8.2.7 Infrastructure provision

Infrastructure provision is fundamental to the sustainability and growth of the Sandstone

townsite. Power generation is currently at capacity and any future growth of the town

will be dependent on the proposed upgrades being undertaken with the first

scheduled for 2015. It is vital that the local government ensure that the upgrades are

undertaken as proposed through lobbying the relevant agencies. The preparation of

this Strategy will provide justification as to why it needs to happen.

The Sandstone water supply has been identified as needing additional protection by

the Department of Water to ensure that the risk of contamination is reduced. Currently

the Sandstone Water Reserve is part located on land zoned ‘pastoral and mining’. This

use has the potential to impact on the water supply that currently provides all the water

to the townsite. The Department of Water’s ‘Drinking water source protection plan’

recommends that protection be given through a special control area under the

Scheme. It is therefore recommended that this be undertaken through the Scheme

review.


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9.0 STRATEGIES AND ACTIONS

The Strategy has identified a number of key strategies and actions required to achieve

the vision and objectives of the Shire and community. The majority of these strategies

can be achieved through the preparation of Local Planning Scheme No. 2. The key

implications for this document and other actions that are required are provided in

detail below.

9.1 Local Planning Scheme No. 2

There are a number of recommended zoning changes to facilitate the growth and

economic development of the Shire and in particular the Sandstone townsite. It is

proposed that the number of zones be rationlised to include Townsite, Industry and

Rural and Local Reserves be introduced including Parks and Recreation, Public Purpose

and Road. The zoning/reservation changes are summarised as follows and can be seen

in more detail on the Strategy maps.

Map 4

Ref.

Location Existing zoning Proposed

zoning/reservation

Comments

1 Caravan park Recreation and

Community

Townsite To facilitate greater

flexibility on what can be

developed on the site.

2 Industrial lots to

the south west

and south of the

caravan park.

Industrial Townsite The current location is not

appropriate given its

proximity to the caravan

park and drawing truck

traffic past the school and

residential.

3 Land north of

the industrial

area to the

west of the

caravan park

Recreation and

Community

Townsite This area will facilitate

future residential and/or

commercial growth and

acts as a more

appropriate entry

statement to the town.

4 Street block

bounded by

Hack, Payne,

Oroya and

Recreation and

Community

Townsite Formalise the current use

of the land and provide

greater flexibility.


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Rowe Streets.

5 Special use

area adjacent

to Griffith Street.

Special Use –

Area 2

Townsite Current workers

accommodation. Zoning

change provides greater

flexibility for the site.

6 Special use

area 1 to the

east of town.

Special Use –

Area 1

Townsite and

overlaying Structure

Plan Area.

Will allow for the

development of larger lot

sizes to what is currently

available providing lifestyle

choice.

7 Various road

alignments

Recreation and

Community

Road The road reservations in

and around the townsite

need to reflect the actual

alignment of the roads.

8 The airport, golf

course, power

station, tip site

and school.

Recreation and

Community,

Industry

Public Purpose The reservation should

reflect the use of the land.

9 Various lots to

the north of the

townsite.

Recreation and

Community

Townsite This will allow for additional

residential growth.

10 Current

Gymkhana

grounds

Recreation and

Community

Industry To allow for development

of an industrial area with

adequate separation from

the townsite and access to

services and the

Meekatharra Road.

11 Various lots

around the

power station in

the north west

corner of the

townsite

Industrial Parks and

Recreation

To act as a buffer to the

power station and protect

the golf course.

Map 5

Ref.

Location Existing zoning Proposed

zoning/reservation

Comments

1 Various pastoral

leases

Pastoral and

Mining

Parks and

Recreation

DPAW have requested

that their management of

these leases should be

reflected through a

reservation.

2 Public drinking Pastoral and Rural and Parks and The Department of Water


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water source

area and

associated

water tanks.

Mining and

Recreation and

Community

Recreation with

Special Control

Area.

has requested that this

area be recognised and

protected through the

Scheme.

In addition to the Model Scheme Text provisions, there are also a number of

recommended inclusions into the Scheme text to ensure that the zoning changes

above and subsequent development in the Shire is done in a controlled manner and to

a high standard. These changes include:

1. Clear guidance in relation to the development of each zone. This is

particular important in relation to the Townsite Zone where greater flexibility

has been given to land uses that can be considered. Development

therefore needs to consider land use conflict.

2. General development requirements relating to mining workers

accommodation, development of chalets and cabins, car parking,

servicing, access ways, loading and unloading spaces, building envelopes,

setbacks, plot ratio and site coverage, the parking of heavy vehicles,

derelict vehicles, telecommunications infrastructure, caretaker’s dwelling,

home business and home occupation and development in the Youanmi

and Nunngarra townsites.

3. The introduction of Special Control Areas for Structure Plan Areas (with

corresponding requirements in Schedule 13) and the ‘drinking water source

protection area’.

4. A number of detailed Schedules including the types of advertising and those

exempt from planning approval, car parking and related requirements,

development standards and structure planning provisions.

With regard to the Scheme Maps, it is proposed that two additional maps be prepared

that cover the Youanmi and Nunngarra townsites to clearly identify the zoning of these.

9.2 Local Tourism Strategy

As outlined previously, tourism is an important economic driver for the town both now

and into the future. It is considered that to best utilise the assets of the townsite, they

need to be considered holistically so that they do not compete with one another but

rather work together


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and provide opportunities to value add. An important element to this is marketing and

making people aware of Sandstone and what it has to offer. The most appropriate way

to deal with all these issues is to prepare a detailed Local Tourism Strategy. This

document will form the basis of future investment in this area and aid in securing

outside funding arrangements. Issues such as promoting a night-sky observatory,

heritage and botanical walk trail about town could be included. Issues such as low key

tourism/commercial uses would be well suited throughout the town and particularly

along Oroya Street could also be covered.

9.3 Local Planning Policies

In addition to preparing a Local Tourism Strategy, it is important to ensure that any

future tourist developments are to a high standard that reflects the existing amenity

and character of the townsite. In this regard, the most appropriate way to achieve this

is through a Local Planning Policy that implements key development outcomes that

may be identified through the Local Tourism Strategy.

As outlined in the opportunities and constraints section of the Strategy there are a

number of existing land uses that may have an impact on the amenity of the townsite

such as the airport and power station. As an alternative to applying a Special Control

Area in relation to these uses, it is considered that a more flexible approach would be

through a Local Planning Policy on buffers which would bring the issues to the fore front

but provide greater flexibility in dealing with them.

9.4 Power Generation

Power generation is vital the future growth of the townsite. The current power station

requires immediate upgrading to cope with the current and future demand. The first

upgrade is proposed in 2015 followed by an additional upgrade in 2026. It is important

that the local government highlight the need for the upgrade and continue to lobby

that it be undertaken in 2015 at the latest.


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10.0 IMPLEMENTATION

The implementation of the Strategy is the responsibility of the Shire of Sandstone with

the assistance of the Western Australian Planning Commission as the approval authority.

As mentioned previously, the primary mechanism to implement the Strategy is through

the review of the town planning scheme. The Scheme and Strategy processes are

proposed to be undertaken concurrently, whereby Council releases both documents

for public advertising at the same time, and also seek endorsement from the Western

Australian Planning for both documents concurrently.

It is recommended that the Strategy be reviewed every five years to determine if the

vision and objectives of the Shire of Sandstone are considered relevant. The review

should also analyse key outcomes of the document such as the uptake of land

released for further development or the impact of tourism on the townsite. The review

should incorporate any updates in population data to determine if growth rates are

consistent with the previous analysis. Any outcomes that require implementation

through the local planning scheme should be done so through a scheme review or

relevant scheme amendment.

The relevant Local Planning Policies mentioned in section 9 above, should be prepared

and endorsed as soon as practicable after gazettal of the Scheme. This will ensure that

the overall planning framework is in place to cope with future development proposals.

Similarly, the preparation of a Local Tourism Strategy can commence immediately. This

will inform Council’s own internal budgetary processes for future expenditure and will

also put Council in a position to seek external funding should and when it become

available.


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APPENDIX 1 - STRATEGY MAPS

The following maps form part of this strategy:

Map 1: Existing Land Uses Plan

Map 2: Existing Opportunities Plan

Map 3: Existing Constraints Plan

Map 4: Townsite Strategy Plan

Map 5: Shire Strategy Plan

WORKS & SERVICES

9.4.1 WORKS SUPERVISORS ACTIVITY REPORT – SEPTEMBER 2015

Agenda Reference: WS 09/15 – 01 Location/Address: Shire of Sandstone Name of Applicant: Shire of Sandstone Disclosure of Interest: Nil Date of Report: 16th September 2015 Author: Rob Moss – Works Supervisor Signature of Author: ______________________ Summary To provide Council with an Activity Report on the operations of Council’s Infrastructure division since the last meeting. Attachments None Background As Council’s Works Supervisor, please find below a summarised activity report relating to actions undertaken by Council’s Infrastructure Construction, Maintenance and Horticulture divisions since the last Council meeting. Comment Construction Construction crew have been doing maintenance grading on Meekatharra Rd, signs and guide posts. We have started on Paynes Find Rd Main Roads project SLK 32.5 to 35.0. The Bio Remediation Cell at the rubbish tip is completed. Maintenance Grading. Sandstone/Gidgee Rd approx. 50% complete Horticulture Ongoing maintenance to town gardens and general street maintenance. Plant Replacement CEO’s Landcruiser will be ready on the 23rd September Bobcat Skid Steer Loader will be here on Tuesday 29th September Caterpillar roller will be here on Thursday 24th September Plant Maintenance. Preventative maintenance to all plant ongoing. Caravan Park Concrete pad for the BBQ and paths for the ablution blocks have been completed Building Maintenance. Ongoing minor reactive maintenance issues. Wherever possible these have been rectified with the shires own resources.


General Path from Visitors Centre to Hotel has been done. Airport runway has been cleaned up and landscaping for the Shire Building, 6 Hack St and Ablution block at Caravan Park has started. The Community Centre Amenities have been painted. Statutory Environment Not applicable Policy Implications Not applicable Financial Implications No financial impost is associated with the activity report as it is retrospective Strategic Implications Long-term objectives may be developed from time to time Voting Requirements Not required

For Councillors Information Only


9.4.2 SALE OF SURPLUS EQUIPMENT

Agenda Reference: WS 09/15 – 02 Location/Address: Shire of Sandstone Name of Applicant: Shire of Sandstone Disclosure of Interest: Nil Date of Report: 16th September 2015 Author: Rob Moss – Works Supervisor Signature of Author: ______________________ Summary For Council to authorise the sale of the Mitsubishi Fuso Prime Mover previously put out for public invitation to purchase. Attachments Nil Background Nil Comment At the Ordinary Meeting of Council held on 28th May 2015 Council Resolved;


MOVED: Cr D McQuie

SECONDED: Cr C Hodshon That Council approves the purchase of a Kenworth T409 SAR Prime Mover from CJD Trucks for $268,934.70 inc GST and authorise the CEO to seek invitations for tender for the sale of the existing Mitsubishi Fuso Prime Mover. NOTE: sales taxes are included in this price and on road costs are not included

CARRIED Voting 5/0

Subsequently the Mitsubishi Fuso Prime Mover was advertised in the West Australian and neighbouring Shires were notified. Tenders closed at noon Friday 11th September 2015. Only one invitation to purchase was received Jackson Asphalt for $30,001 plus GST. Council will need to consider whether it is prepare dto accept this single offer or whether the Mitsubishi Fuso Prime Mover be retained and further invitations to purchase are sent out. Statutory Environment Not applicable Policy Implications Not applicable Financial Implications


There will be an increase to income Strategic Implications Nil Voting Requirements Simple Majority

Officer recommendation – Item No 9.4.2 That council accept the offer of $30,001 plus GST from Jackson Asphalt.


MOVED: Cr C Hodshon

SECONDED: Cr D McQuie

That council accept the offer of $30,001 plus GST from Jackson Asphalt.

CARRIED

Voting 6/0

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