minutes of the workshop and regular meeting ......helen clougherty, vice chancellor and chief of...

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MINUTES OF THE WORKSHOP AND REGULAR MEETING OF THE BOARD OF TRUSTEES

LONE STAR COLLEGE SYSTEM LSC-UNIVERSITY PARK CONFERENCE CENTER

20515 TX-249 HOUSTON, TEXAS 77070-2607

November 1, 2018 5:00 p.m.

PRESENT: Dr. Alton Smith, Chair Dr. Kyle Scott, Vice Chair Mr. Ken Lloyd, Secretary

Ms. Myriam Saldívar, Assistant Secretary Ms. Linda Good Mr. David Vogt

Mr. Art Murillo Dr. David Holsey

ABSENT: Dr. Ron Trowbridge I. CALL TO ORDER: Dr. Smith called the workshop and regular meeting of the Board of

Trustees to order at 5:00 p.m. after determining that a quorum was present.

II. PLEDGE OF ALLEGIANCE: Dr. Holsey led the Board and guests in reciting the Pledge of Allegiance.

III. CERTIFICATION OF THE POSTING OF THE NOTICE OF THE MEETING:

Chancellor Head confirmed that the Notice for the meeting had been properly posted. No action was required. A copy is attached as Exhibit “A”.

IV. CLOSED SESSION: At 5:02 p.m. Dr. Smith convened the Board in closed session, in accordance with Section 551.001 et seq. of the Texas Government Code under one or more of the following provision(s) of the Act:

Section 551.071 – Consultation with Attorney

• Status of Pending Litigation • On any item on the Agenda

Section 551.072 – Deliberation Regarding Real Property • LSC-University Park, LSC-CyFair, LSC-North Harris, LSC-

Tomball, LSC–Montgomery, LSC-Kingwood, LSC-System Office, Future Land Purchases

Section 551.074 - Personnel Matters Section 551.076 – Deliberation Regarding Security Devices

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Ms. Good entered the meeting at 5:08 p.m.

V. RECONVENE REGULAR MEETING: Dr. Smith reconvened the open meeting at 6:07 p.m.

VI. INTRODUCTIONS, SPECIAL GUESTS AND RECOGNITIONS: Dr. Head thanked Dr. Shah Ardalan for hosting the board meeting at LSC-University Park. Dr. Ardalan thanked facilities and the corporate college team for their efforts in preparing for the board meeting. Jona Anderson, dean of arts and humanities, introduced faculty members Lamar Burkhalter and Sandra Salstrom and the ambassadors working at the board meeting: Cynthia Tanner and Disah Patel. Dr. Head introduced Jane Stueckemann, reporter with Houston Chronicle chron.com and Dr. Jim Cain, former Klein ISD superintendent. Helen Clougherty, vice chancellor and chief of staff introduced the 2018 LSC-LEAP graduates: LSC-CyFair: Eduardo Monsivais; LSC-Kingwood: Desi Hunt; LSC-Montgomery: Brandon Boswell, Gregory Brown, Lynnette Dempsey, Taylor Dickinson, Allen Pape; LSC-North Harris: Chemette Abbs, Dalia Alejos, Sharun Cooper, David Hernandez, Kristi Hunger, Nadia Pickwoad, Priscilla Valenzuela; LSC-University Park; Adam Barber, Cassandra Marquez; LSC-System Office: Janet Chess.

VII. WORKSHOP: Jennifer Mott, CFO, introduced Mark Eckhart, vice president of college relations and Felix Robinson, general manager assigned to Lone Star College from Barnes & Noble. Barnes & Noble was recently selected as the new bookstore vendor for Lone Star College. A brief overview of the transition to Barnes and Noble was highlighted.

VIII. APPROVAL OF THE MINUTES OF THE SEPTEMBER 18, 2018 PUBLIC TAX HEARING, SEPTEMBER 26, 2018 TAX HEARING AND THE OCTOBER 4, 2018 WORKSHOP AND REGULAR MEETING OF THE BOARD OF TRUSTEES: upon a motion by Dr. Scott and a second by Mr. Vogt, the board approved the minutes of the September 18, 2018 Public Tax Hearing. Dr. Holsey and Dr. Scott abstained. Upon a motion by Dr. Holsey and a second by Dr. Scott the board approved the minutes of the September 26, 2018 Public Tax Hearing. Ms. Good abstained. Upon a motion by Ms. Good and a second by Dr. Scott the board approved the minutes of the October 4, 2018 Workshop and Regular Meeting of the Board of Trustees.

IX. SPECIAL REPORTS AND ANNOUNCEMENTS:

1. Chancellor: Dr. Head congratulated Dr. Alton Smith on his recent election as a member at-large on the Association of Community College Trustees (ACCT) board. Dr. Smith also serves as a member at-large for the Community College Association of Texas Trustees. Dr. Head showed a video on the LSC 20|20. LSC 20|20 is our leader led cultural transformation process designed to create a culture of accountability to achieve our key

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results. It started with the work of the 115-member task force in 2015 who defined our six cultural beliefs in support of our five priorities of Academic Transfer and Workforce Program Quality; Student Success; Financial Responsibility & Accountability; Culture and Partnerships.

2. College Presidents: Katherine Persson, president of LSC-Kingwood gave a presentation on Student Retention and Recruitment Retention and how well-maintained campuses help give students a lasting first impression and help influence social interaction places for students.

3. Vice Chancellors: None.

4. Faculty Senate Presidents: Donna Willingham, faculty senate president, LSC- Tomball, gave a presentation on Title V Grants that were awarded to LSC-North Harris and LSC-Tomball. Beginning in 2016, approximately $2 million was awarded in 5-year grants for Hispanic-serving Institutions of Higher Education. Each campus grant focuses on connecting students to campus community and achieving student success.

5. Board Members: Mr. Murillo congratulated Dr. Smith on being elected to the ACCT

board. Mr. Murillo highlighted former Lone Star College student, Michael Aguilar, who participated in a panel discussion at the ACCT Annual Congress about 1st generation college student and the support he received from the college that helped him be successful. Ms. Saldívar thanked Jennifer Mott for a great presentation given at the ACCT Annual Congress about AAA rating and Bonds. She noted that Dr. Shah Ardalan and Dr. Smith also gave a great presentation at ACCT as well.

Mr. Lloyd shared information from a workshop from the ACCT meeting – California increased student success for African American students. They revised the math program to have a path for students that are interested in going into STEM programs. Mr. Lloyd attended the political public policy about finance. During the session it was indicated that community colleges will suffer financially in Texas. Representatives from California indicated they are not having the same funding issues and they are getting funding in their state. Dr. Smith congratulated Jennifer Mott and Shah Ardalan for giving great presentations at the ACCT AnnualCongress meeting in October. Dr. Smith met with students from LSC-Leadership College to share his experiences. Dr. Smith announced Dr. Trowbridge, Dr. Holsey and Dr. Scott will be leaving the board and thanked all of them for their dedication and service. Dr. Head thanked Trustee Trowbridge, Trustee Holsey and Trustee Scott for their service on the board. Dr. Holsey was instrumental for the LifePath program implementation at Lone Star College-Tomball. LSC-Montgomery will also be implementing this program. Dr. Scott has helped fine tune the financial reporting so it is more transparent and easy to understand.

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Dr. Scott and Dr. Holsey each gave a farewell speech. Dr. Smith appointed Dr. Holsey, Mr. Murillo and Ms. Saldívar to select a new slate of officers for the December 6, 2018 board meeting.

X. CITIZEN PARTICIPATION: Mr. John Burghduff, representing AFT, spoke to the board about job classifications and compensation. Mr. Burghduff also thanked Dr. Holsey and Dr. Scott for their service on the board.

XI. CONSIDERATION OF THE CONSENT AGENDA: Chair Smith proceeded with the Consent Agenda. Dr. Holsey made a motion to approve Action Items 1, 2, 3, 4, 5, 6, 7, 8, 9, 11, 12, 13, 14, and 15. Dr. Scott seconded the motion and the Board unanimously passed the Consent Agenda. A copy is attached as Exhibit “B”.

XII. POLICY REPORTS AND CONSIDERATIONS:

1. Consideration and Approval of the Recommended Revision of the Lone Star College

(the “College”) System Board Policy Manual Section III.D.1.3. Purchases Requiring Board Approval (ACTION ITEM 1): the Board of Trustees considered and approved the proposed revision to the College’s Board Policy Manual Section III.D.1.3. The revision clarifies which contracts and leases require Board approval. This item was passed in the Consent Agenda. A copy is attached as Exhibit “C”.

2. Consideration and Approval of the Recommended Revision of the Lone Star College (the “College”) System Board Policy Manual Sections V.A.6. Dual Credit and V.C.2. Prior Learning Assessment (“PLA”) Credit (ACTION ITEM 2): the Board of Trustees considered and approved revisions to the College’s Board Policy Manual Sections V.A.6. and V.C.2. to comply with current Texas laws regarding dual credit programs and granting prior learning assessment credit. This item was passed in the Consent Agenda. A copy is attached as Exhibit “D”.

3. Consideration and Approval of the Recommended Revision of the Lone Star College

(the “College”) Board Policy Manual Section VIII Information Security Policy (ACTION ITEM 3): the Board of Trustees considered and approved revisions to the College’s Board Policy Manual Section VIII Information Security Policy. This item was passed in the Consent Agenda. A copy is attached as Exhibit “E”.

XIII. FINANCIAL REPORTS AND CONSIDERATIONS:

1. Consideration of Approval to Authorize the Chancellor or Designee to Negotiate and Execute an Interlocal Agreement on Behalf of Lone Star College (the “College”) to Accept Equipment Donations from the City of Humble for Lone Star College-Kingwood (“LSC-Kingwood”) (ACTION ITEM 4): the Board of Trustees authorized the Chancellor or designee to negotiate and execute an Interlocal Agreement on behalf of the College to accept equipment donations from the City of Humble, located at 108

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W. Main Street, Humble, Texas 77338 for LSC-Kingwood. This item was passed in the Consent Agenda. A copy is attached as Exhibit “F”.

2. Consideration of Approval to Authorize the Chancellor or Designee to Negotiate and Execute an Exchange of Land on Behalf of Lone Star College (the “College”) with Harris County (the “County”) at the Oil and Gas Training Center (ACTION ITEM 5): the Board of Trustees authorized the Chancellor or designee to negotiate and execute an Exchange of Land on behalf of the College with the County at the Oil and Gas Training Center, located at 14102 Humble Road, Tomball, Harris County, Texas, 77375. This item was passed in the Consent Agenda. A copy is attached as Exhibit “G”.

3. Consideration of Approval to Authorize the Chancellor or Designee to Negotiate and

Execute a Contract on Behalf of Lone Star College (the “College”) to Purchase a Drilling Rig Simulation System for Lone Star College-Corporate College (“LSC-Corporate College”) (ACTION ITEM 6): the Board of Trustees authorized the Chancellor or designee to negotiate and execute a contract on behalf of the College to purchase a Drilling Rig Simulation System with Drilling Systems, 1427 Vander Welt Lane, Katy, Texas 77449 for a sum not exceeding $1,465,600. This item was passed in the Consent Agenda. A copy is attached as Exhibit “H”.

4. Consideration of Approval to Authorize the Chancellor or Designee to Negotiate and

Execute a Contract on Behalf of Lone Star College (the “College”) to Purchase Services for Aviation Instruction Courses at Lone Star College-Montgomery (“LSC-Montgomery”) (ACTION ITEM 7): the Board of Trustees authorized the Chancellor or designee to negotiate and execute a contract on behalf of the College to purchase services for aviation instruction courses with US Aviation Group LLC, dba: US Aviation Academy, 4850 Spartan Drive, Denton, Texas 76207. The term of this award is for an initial one-year period with the option to renew for four additional one-year periods. If negotiations cease for any reason with US Aviation Group, the Chancellor recommends that the Board authorize the Chancellor or designee to negotiate with the next firm in the order of selection ranking with a score of not less than 70 until a contract is executed. This item was passed in the Consent Agenda. A copy is attached as Exhibit “I”.

5. Consideration of Approval to Authorize the Chancellor or Designee to Amend the Contract on Behalf of Lone Star College (the “College”) for Additional Design Services with John Kirksey Associates Architects, Inc. at Lone Star College-Cy Fair (“LSC-CyFair”) (ACTION ITEM 8): the Board of Trustees authorized the Chancellor or designee to amend the contract on behalf of the College for Additional Design Services with John Kirksey Associates Architects (“Kirksey Architects”), Inc., 6909 Portwest Drive, Houston, Texas 77024 for the Family Restroom Initiative and the Campus Wayfinding Update projects at LSC-CyFair for a sum not exceeding $150,000 and a total contract sum not exceeding $1,531,538. This item was passed in the Consent Agenda. A copy is attached as Exhibit “J”.

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6. Consideration of Approval to Authorize the Chancellor or Designee to Amend theContract on Behalf of Lone Star College (the “College”) for the Purchase of DesignProfessional Services with Page Southerland Page Inc. at Lone Star College-Tomball(“LSC-Tomball”) (ACTION ITEM 9): the Board of Trustees authorized theChancellor or designee to amend the contract on behalf of the College for designservices with Page Southerland Page, Inc. d/b/a page (“Page”), 1100 Louisiana, Suite1, Houston, Texas 77002, for additional Architectural Design Services for the TomballSouth Entrance project for a sum not exceeding $129,402 and a total sum not exceeding$648,582. This item was passed in the Consent Agenda. A copy is attached as Exhibit“K”.

7. Consideration of Ratification of the Interlocal Agreement between Lone Star College(the “College”) for the Texas Science, Technology, Engineering, and Mathematics (“T-STEM”) Academy Initiative with Humble Independent School District (“HumbleISD”) and Lone Star College-Kingwood (“LSC Kingwood”) (ACTION ITEM 10):the Board of Trustees ratified the Interlocal Agreement between the College andHumble ISD for the T-STEM Academy Initiative with Humble ISD and LSC-Kingwood, with the Agreement to last for a five-year period. This item was passed inthe Consent Agenda. A copy is attached as Exhibit “L”.

8. Consideration of Approval to Authorize the Chancellor or Designee to ApprovePayment on Behalf of Lone Star College (the “College”) for Annual Operating BudgetPercentage Membership Dues with Compaq Center Drive West Owners Association(“CCDWOA”) (ACTION ITEM 11): the Board of Trustees authorized the Chancelloror designee to approve payment on behalf of the College for annual operating budgetpercentage membership dues with CCDWOA for property at Lone Star College-University Park (“LSC-University Park”) in a sum not exceeding $350,000 for a five-year period. This item was passed in the Consent Agenda. A copy is attached as Exhibit“M”.

9. Consideration of Ratification of the Emergency Contract Amendment on Behalf ofLone Star College (the “College”) for Additional Construction Services withBrookstone, LP for the Lone Star College-CyFair (“LSC-CyFair”) Westway ParkTechnology Center (ACTION ITEM 12): the Board of Trustees ratified a contractamendment on behalf of the College for additional construction services withBrookstone, LP, 3715 Dacoma Street, Houston, TX 77092 for the LSC-CyFairWestway Technology Center in a sum not exceeding $150,000, for a revised total sumnot exceeding $7,540,000. This item was passed in the Consent Agenda. A copy isattached as Exhibit “N”.

XIV. SPECIAL REPORTS AND CONSIDERATIONS:

1. Consideration of Approval of Amending Order Calling Trustee Election (ACTION ITEM 13): the Board of Trustees approved amending the order calling the trustee election on November 6, 2018. The trustee election is for District No. 1, District No. 2 and District No. 8 for a six year term on the Board of Trustees of the Lone Star

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College System. This item was passed in the Consent Agenda. A copy is attached as Exhibit “O”.

2. Consideration and Official Adoption of the Terms of Joint Election Agreements andElection Services Agreements to which Lone Star College is a Party (ACTION ITEM14): the Board of Trustees officially adopted the terms of the joint election agreementsand election services agreements that Lone Star College has entered into withMontgomery County, Texas and with Harris County, Texas. This item was passed inthe Consent Agenda. A copy is attached as Exhibit “P”.

XV. PERSONNEL REPORTS AND CONSIDERATIONS:

1. Consideration and Authorization for the Chancellor or Designee to Execute ProposedEmployment Contracts for the Attached Individuals (ACTION ITEM 15): the Boardof Trustees authorized the Chancellor or a designee to execute proposed employmentcontracts for the attached individuals. Each individual’s name, job title, not-to-exceedcontract sum, and hire start date is attached. This item was passed in the ConsentAgenda. A copy is attached as Exhibit “Q”.

XVI. FINANCIAL REPORTMonthly Financial Report: Ms. Jennifer Olenick, vice chancellor and CFO for finance andadministration, presented the monthly financial statements for the month ended September30, 2018. A copy is attached as Exhibit “R”.

XVII. BUILDING AND GROUNDS REPORTS:

Construction Projects Update: the Board reviewed the report as presented. A copy isattached as Exhibit “S”.

XVIII. SUGGESTED FUTURE AGENDA ITEMS: None.

XIX. ADJOURNMENT: There being no further business, the meeting was adjourned at 8:08p.m.

ATTEST:

______________________________ ______________________________ Board of Trustees, Chair Board of Trustees, Secretary

Certification of Posting of Notice to the November 1, 2018 Workshop and Regular Meeting of the

Lone Star College System’s Board of Trustees

I, Stephen C. Head, Chancellor of the Lone Star College System, do hereby certify that a notice of this meeting was posted on Monday the 29th day of October, 2018 in a place convenient to the public at LSC-System Office The Woodlands, The Woodlands Leadership Building, on all college campuses and on the system website as required by Section 551.002 et seq., Texas Government Code. Special notice of the meeting was provided to the news media as required by Section 551.001 et seq., Texas Government Code.

Given under my hand this the 29 day of October 2018.

LONE STAR COLLEGE SYSTEM

_____________________ Stephen C. Head

Chancellor

Exhibit "A"

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Consideration of Consent Agenda Board Meeting 11-1-18

Consent Agenda: A roll call of individual action items will determine the consent agenda. If a trustee

has a question or plans to cast a negative vote regarding a specific recommendation, then the trustee/trustees need to acknowledge their intention to the Chair by show of hand during the roll call: this action item will be considered in the regular order of business as an individual action item.

Those action items that the trustees plan to approve without further question or discussion will be placed on the consent agenda during roll call of individual action items. Upon the creation of the consent agenda, a motion, a second to the motion, and unanimous approval of the Board of Trustees is needed to approve the action items. Upon approval of the consent agenda, the Board of Trustees will proceed with the remainder of the agenda.

Rationale: The consent agenda format is an organization process for meetings that allows the governing board to focus their time and attention on action items that require more elaboration, information, and/or discussion. The intent of the consent agenda is to support efficiency and effectiveness of the meeting.

Tally of Action Items: Chancellor Board

Consent Recommended Separate Agenda Separate Action Action

# 1 – Approve Rev Board Policy III.D.3 Purch Req BOT App ______ ______ ______ # 2 – Approve Rev Board Policy V.A.6 and V.C.2 ______ ______ ______ # 3 – Approve Rev Board Policy VIII. Information Security ______ ______ ______ # 4 – Auth Chan/Neg/Agree/Donations/Humble/LSC-KW ______ ______ ______ # 5 – Auth Chan/Neg/Land Exchange/Harris Co/OGTC ______ ______ ______ # 6 – Auth Chan/Neg/Purch/Drilling Rig/Simulation/System ______ ______ ______ # 7 – Auth/Chan/Neg/Purch/Aviation Instruction Courses ______ ______ ______ # 8 – Auth Chan/Purch/Add’l Design John Kirksey Assoc ______ ______ ______ # 9 – Auth Chan/Amend/Design/Svcs/Page Southerland Page ______ ______ ______ #10 – Ratify Agree/HISD/STEM Academy Initiative ______ ______ ______ #11 – Auth/Chan/Approve/Payment/CCDWOA Mem/Dues ______ ______ ______ #12 – Ratify Emerg Contr Brookstone for CyFair Westway Pk______ ______ ______ #13 – Approve Amending Election Order ______ ______ ______ #14 – Adopt Terms Joint Election Agreements ______ ______ ______ #15 – Auth Chan Exec/Employment Contracts ______ ______ ______

Exhibit "B"

Policy Report and Consideration No. 1 (ACTION ITEM 1) Board Meeting 11-1-18

Request: Consideration and Approval of the Recommended Revision of the Lone Star College (the “College”) System Board Policy Manual Section III.D.1.3. Purchases Requiring Board Approval

Chancellor’s Recommendation:

That the Board of Trustees consider and approve the proposed revision to the College’s Board Policy Manual Section III.D.1.3. The revision clarifies which contracts and leases require Board approval.

Rationale: The proposed revision clarifies that Board approval is required for contracts and leases where the College’s total expenditures under the contract or lease exceed $100,000. College expenditures under a contract or lease trigger required Board approval rather than College revenues. The Section title Transactions Requiring Board Approval replaces Purchases Requiring Board Approval. This more accurately describes the Section’s content.

Fiscal Impact: None.

Staff Resource: Jennifer Mott 832-813-6512Mario K. Castillo 832-813-6606

Exhibit "C"

LONE STAR COLLEGE SYSTEM DISTRICT BOARD POLICY MANUAL

Fourth Edition

Page 1 of 1

III.D.1.3. Transactions Requiring Board ApprovalNotwithstanding any other policy section, the following contract types require Board approvalunless the Board has expressly authorized approval delegation to the Chancellor or designee:

(a) Employment contracts;

(b) Finance agreements;

(c) Purchases or sales of real property;

(d) Contracts, excluding legal services, with cumulative expenditures by the College of$100,000 or more under the contract over the contract term;

(e) Leases with cumulative expenditures by the College of $100,000 or more under the leaseover the lease term; and

(f) Contracts involving intellectual property or technology transfer sales, including softwarelicenses, owned wholly or partially by the College.

A contract requiring Board approval must be approved by the Board and executed by the Board Chair or the Chancellor or Chancellor’s designee. However, employment contracts are executed by both the Board Chair and the Chancellor.


Request: Consideration and Approval of the Recommended Revision of the Lone Star College (the “College”) System Board Policy Manual Sections V.A.6. Dual Credit and V.C.2. Prior Learning Assessment (“PLA”) Credit


That the Board of Trustees consider and approve revisions to the College’s Board Policy Manual Sections V.A.6. and V.C.2. to comply with current Texas laws regarding dual credit programs and granting prior learning assessment credit.

Rationale: Two recent Texas statutes on this topic apply beginning this year. To comply with state law, the College proposes revising policy to limit which courses may receive dual credit, to clarify how the College awards PLA credit, and to expressly state that a dual credit agreement between the College and a school district entered into after September 1, 2018 will adhere to state laws and regulations and will be posted on the College’s website.


Staff Resource: Dwight Smith 832-813-6603Mario K. Castillo 832-813-6606

Exhibit "D"


Fourth Edition

Page 1 of 2

V.A.6. Dual CreditThe College offers students in high schools within its service area the opportunity to take dualcredit courses. Dual credit courses are courses for which students receive college credit andhigh school credit while still enrolled in high school or homeschooling. Except for coursesthat are part of an approved early college education program established under the TexasEducation Code or any other early college program that assists a student in earning a certificateor an associate degree while in high school, the College only offers dual credit for courses inits core curriculum, for career and technical education courses, and for foreign languagecourses. The curriculum content and rigor of dual credit courses are equivalent to the collegecourse standards and requirements. The faculty must meet the same SACSCOC qualificat ionsas non-dual credit courses and programs. See the College’s annual course catalog for currenttuition and fee information. Students and parents should also consider that although thesecourses are taught to high school students, the College will treat these dual-credit students ascollege students when enrolled in college courses—regardless of the individual student’s age.

Any agreement entered into or renewed on or after September 1, 2018 between the College and a school district to provide a dual credit program shall adhere to the requirements of Texas Education Code § 28.009 or its successor statute and any state regulations adopted thereunder. All such agreements will be posted on the College’s website.

* * * * *

V.C.2. Prior Learning Assessment (PLA) CreditStudents may obtain Prior Learning Assessment credit. Approved methods include receivingrecognized scores on the ACT, SAT, College Level Examination Program (CLEP)examinations, International Baccalaureate (IB) Diploma Program examinations, AdvancedPlacement (AP) Program examinations, Avant language proficiency assessments, andDANTES Subject Standardized Tests. Students may also receive PLA credit under AmericanCouncil on Education equivalency guides including for military transcripts, high schoolarticulation agreements, the College’s challenge examinations, portfolio reviews, skillperformance examinations, industry certification or licensure, or by successfully completingone or more dual credit courses.

Depending on the subject and course level, to receive PLA credit a student must score between 46 and 55 or higher on a CLEP examination, at least 3 on an AP examination, or at least 3, 4, or 5 on an IB examination.

The College grants up to 24 semester credit hours for the completion of an IB Diploma program with a minimum score of 4 on all exams. The College also grants from 1 to 5 semester credit hours (dependent upon the related course hours) for successfully completing a dual credit course or for receiving a required score on a IB examination, CLEP examination, or AP examination. PLA credit may not exceed 75% of a student’s overall certificate or associate degree coursework.


Fourth Edition

Page 2 of 2

Except for courses that are part of an approved early college education program established under the Texas Education Code or any other early college program that assists a student in earning a certificate or an associate degree while in high school, the College grants course credit for a dual credit course only if the course is (1) in the core curriculum of the institut ion of higher education that offered it; (2) a career and technical education course; or (3) a foreign language course.


Request: Consideration and Approval of the Recommended Revision of the Lone Star College (the “College”) System Board Policy Manual Section VIII. Information Security Policy


That the Board of Trustees consider and approve revisions to the College’s Board Policy Manual Section VIII. Information Security Policy.

Rationale: This revision clarifies the College’s polices regarding information security, including updating prohibited use, user responsibilities, email privileges, security protocols, and incident response. This revision focuses primarily on grammar, punctuation, and formatting edits. This policy was not substantively revised other than specific proposals regarding cloud services, installing security software, electronic signatures, confidential ity, and training. All other information within this policy has been Board policy since at least 2012. This revision also makes clear that the Chief Information Officer is tasked with effectuating this policy.


Staff Resource: Link Alander 832-813-6832Mario K. Castillo 832-813-6606

Exhibit "E"


Fourth Edition

VIII.A.1. Information Security PolicyThe College preserves Information security, confidentiality, integrity, and availability. The College employs a risk management philosophy that ensures all Information is identified, valued, assessed for risk, and protected, consistent with the College’s needs. Improper Information disclosure, modification, or destruction may harm the College’s mission-supporting operations. The College therefore engages a hierarchical set of industry best practices and frameworks that help users and administrators define and mitigate risks, maintaining a trade-off between information value and the cost of risk mitigation.

Users are responsible for acceptable use. All users must abide by the College’s Information policies, procedures, and standards, as an access condition. Failure to do so may result in immediate and unconditional complete or partial access termination, without prior notice. The user may be subject to disciplinary actions and or criminal prosecution, where applicable. Section VIII controls as regards Information security, confidentiality, integrity, and availability.

VIII.A.1.2. Definitions(a) Information means definable data stored in any manner recognized as valuable to theorganization.

(b) User means the person accessing Information for the purposes of generating, sending,receiving, storing, viewing, controlling, managing, or otherwise processing the content of theInformation.

(c) IT Systems means all computer systems, programs, networks, hardware, intellec tua lproperty, databases, operating systems, Internet websites, website content and links, andequipment used to process, store, maintain, and operate data, information and functions used in,intended to be used in, or held for use in the College’s day-to-day business.

VIII.A.1.3. Policy ScopeThis Section covers all Information transmitted using the College’s resources. Transmiss ionmethods include the following non-exhaustive list: electronic media; social media; desktop andlaptop computers; servers; network infrastructure; telephones; facsimiles; printers; and mobilecomputing devices. This policy applies to all individuals and processes that access, view, use, orcontrol College Information. Covered individuals include, but are not limited to, faculty, staff,students, volunteers, contractors, university and K-12 partners, and any other groups, entities orindividuals using College resources.

VIII.A.1.4. Prohibited UseThe College prohibits Users from engaging in the following when using College resources:

(a) Anonymous or forged email messages.

(b) Unauthorized attempts to access another person’s email or similar electroniccommunications; use of another’s name or email address; or sending unauthorized email or similar


Fourth Edition electronic communications. This includes when another person’s data is stored on LSC equipment or authorized data storage sources.

(c) Using College email or any other College-owned Information transmission method for commercial purposes or personal financial gain.

(d) Attempted or actual access to any restricted computing resource without authorization.

(e) Transmitting copyrighted materials without the written permission of the author or creator through College email or any other College-owned Information transmission method in violat ion of U.S. copyright law.

(f) Using College email or any other College-owned Information transmission method in a manner that disrupts the College’s work or educational mission, such as improper access and use of College global email address lists or other messaging.

(g) Using College computing resources to store, download, upload, display, print or email computer images that constitute obscene materials as defined by Texas Penal Code § 43.21, regardless of whether such information is related to or required for a specific educational course or research directly related to an educational program.

(h) Displaying or transmitting messages, images, cartoons, or other displays that are sexually explicit or demean a person on the basis of race, ethnicity, sex, national origin, disability, religion, or sexual orientation.

(i) Uploading or downloading confidential or proprietary College data or College-work product to an unauthorized cloud service is prohibited. Authorized cloud services are third party vendor services with which the College has entered into a contract.

(j) Sharing your individual account, password, or other authentication means.

(k) Attempted or actual access to compromise any College or external computer resource via unauthorized access and or in an unauthorized manner.

(l) Removing installed computer management software or security-related software (e.g., antivirus software). This includes installing software that conflicts with College-installed security software or overriding such software.

(m) Attempting to circumvent or subvert the College’s Information system’s security measures. This includes (1) password decrypting or cracking tools; (2) Denial of Service or Distributed Denial of Service; (3) harmful activities (e.g., IP spoofing, port scanning, disrupting services, damaging files, or intentional destruction of or damage to equipment, software, or data);(4) unauthorized access (e.g., using another user’s account, using a special purpose account, escalating own privileges); or (5) unauthorized monitoring (e.g., keyboard logging, network packet capturing). This does not preclude the use of security tools by appropriately authorized personnel.


Fourth Edition VIII.A.1.5. User Responsibilities The Office of Technology Services (OTS) creates security controls and procedures that appropriately and reasonably prevent, detect, contain, and identify risks to Information confidentiality, integrity, and availability. Users, however, are also responsible for protecting the College’s Information. Specific Responsibilities. (1) Users must uphold Information confidentiality and integrity of all Information in their control; (2) Users are prohibited from accessing, copying, altering, or destroying anyone else’s information without proper authorization; (3) Users are individua l ly responsible and accountable for any use of their account and password. (4) Uniquely identifiab le information (i.e., passwords) should not be shared under any circumstances; (5) Users cannot run, or otherwise configure, software or hardware that intentionally allows unauthorized access to College Information resources; (6) any IT System created within the College environment must be reviewed by the College’s Information Security Officer (ISO) for security standards, data classification ranking, and by OTS Technical Service for hardware requirements, capacity planning, and ongoing support the hardware and application.

(a) Confidentiality. The College cannot guarantee the privacy or confidentiality of electronic documents, messages, or information. A person that requires such assurances should not communicate over unsecured, shared networks and or via the email system. (b) Message Standards. Messages sent as electronic mail should meet the same standards for distribution, display, and retention as if they were tangible documents or instruments. As with all records maintained by the College, and to the extent required by law, files saved as College Information, including email, may be subject to public disclosure in response to a public information request. (c) Overloading. The College may intercept and stop email messages, computer programs, or websites, which have the capacity to overload any computer resource. Overloading encompasses use of computational resources, such as bandwidth, disk space, or CPU time that adversely impact the College’s information assets. (d) Electronic Signatures. A User authorizes use of their electronic signature by signing on to the College’s network with valid College credentials. VIII.A.1.6. Email Privileges Access to College Email is a privilege—not a right—generally extended to current employees, students, and former College retired employees that are in good standing. Email services may be revoked when employment ends, during administrative leave, for violating policies or procedures, or with the failure to re-enroll in a College educational program. The College may access the email system to engage in routine computer maintenance and housekeeping, carry out interna l investigations, prepare responses to requests for public information, disclose messages, data, or files to law enforcement authorities, or for any other legitimate business purpose.


Fourth Edition VIII.A.1.7. Logging Information All access to networked systems must be logged. When determined to be critical to the College, transaction logging must be included regardless of the operating platform. Log data must be classified as sensitive. These logs must be retrievable through clearly defined procedures and must be maintained for time periods prescribed for audit, legal, and recovery purposes. As new applications, platforms, mediums, or other technical changes to system operations are made—and if practical and or technically affordable—logging requirements and availability must be considered. Requirements for logging data must be clearly established as system, architectura l, technical, or network designs. VIII.A.1.8. Safeguarding Information The Chancellor, or designee, serves as the Information Security Officer (ISO). The ISO is responsible for assisting in governance, creating procedures, identifying roles and responsibilit ies, risk assessment, awareness, and communicating the Information security program. The ISO, through the Office of Technology Services, is responsible for establishing strategies for implementing and enforcing security policies and for advising on security-related issues.

(a) Business Continuity & Disaster Recovery. Disaster Recovery (DR) is comprised of plans and activities designed to recover technical infrastructure and restore critical business applications to an acceptable condition. DR is a component of Business Continuity Planning (BCP), which is the process of ensuring essential business functions continue to operate during and after a disaster. OTS is responsible for the College’s Disaster Recovery. Business Continuity Plans must be developed with requirements based on specific risks associated with the process or system. All staff must be made aware of the Business Continuity Plan and their own respective roles. Each college and administrative unit is responsible for their respective Business Continuity Plans. (b) Incident Response. Incident Response is a predefined response process that establishes Information security requirements if an unplanned computer system event occurs, includ ing network intrusions, denial of service, computer virus outbreaks, and other outages that negative ly impact the availability of College systems, applications, and or information assets. Information security incident response procedures must include, but are not limited to, the following: (1) specific roles and responsibilities; (2) key contact information; and (3) high-level guidelines for investigating, documenting, and reporting security incidents.

(c) Third Party Access. Access to College Information systems by third parties (i.e., contractors, partners, vendors, lessees) requires appropriate controls. All third parties that have access to College Information must comply with College information security policies and may be required to show proof of such compliance at any time. (d) Security Audits. The ISO conducts periodic reviews and revisions of security controls, policies, and procedures. Additionally, the ISO periodically assesses Information technology systems and processes to ensure that evolving risks are appropriately addressed.

(e) Privacy Officer. The General Counsel is the College’s Privacy Officer. The Privacy Officer issues guidelines regarding use of social security numbers, educational records, health care


Fourth Edition information, customer information, and other confidential information, in accordance with all applicable laws. Each college and administrative unit is responsible for adhering to these guidelines. The Privacy Officer will revise guidelines whenever necessary to conform to changes in applicable law or regulations.

(d) Training. The College shall ensure that employees are properly trained as regards Information security.

VIII.A.1.9. Policy Variance or Exception OTS has a process for variances and exceptions.

VIII.A.1.10. Procedures The College’s Chief Information Security Officer may effectuate this Policy via Chancellor Procedures.

LSCS Policy Manual Section adopted by the Board of Trustees on [date]

Financial Report and Consideration No. 1 (ACTION ITEM 4) Board Meeting 11-1-18

Request: Consideration of Approval to Authorize the Chancellor or Designee to Negotiate and Execute an Interlocal Agreement on Behalf of Lone Star College (the “College”) to Accept Equipment Donations from the City of Humble for Lone Star College-Kingwood (“LSC-Kingwood”)


That the Board of Trustees authorize the Chancellor or designee to negotiate and execute an Interlocal Agreement on behalf of the College to accept equipment donations from the City of Humble, located at 108 W. Main Street, Humble, Texas 77338 for LSC-Kingwood.

Rationale: The City of Humble has several pieces of equipment that are no longer compatible with the new Self-Contained Breathing Apparatus (“SCBA”) packs they purchased. The City of Humble would like to donate these pieces of equipment to the LSC-Kingwood Fire Science program.

Asset Description Reason for Donation Condition of Property (works - good, fair, poor)

Nineteen Medium Scott AV 3000 Masks

Incompatible with new equipment

Works - Good

Eight Large Scott AV 3000 Masks


Works - Good

Two (2) Medium Scott AV 2000 Masks


Works - Good

Seven (7) Large Scott AV 2000 Masks


Works - Good

Fiscal Impact: The estimated donation value of the equipment is $5,000.

Staff Resource: Katherine Persson 281-312-1640

Exhibit "F"


Request: Consideration of Approval to Authorize the Chancellor or Designee to Negotiate and Execute an Exchange of Land on Behalf of Lone Star College (the “College”) with Harris County (the “County”) at the Oil and Gas Training Center


That the Board of Trustees authorize the Chancellor or designee to negotiate and execute an Exchange of Land on behalf of the College with the County at the Oil and Gas Training Center, located at 14102 Humble Road, Tomball, Harris County, Texas, 77375.

Rationale: The College currently owns 18.91 acres in Harris County where the Oil & Gas Training Center is located. The College property is adjacent to land owned by the County and serves as the location of the Precinct 4 Service Center. The County desires to swap a 4.86-acre parcel of their property for a 4.86-acre parcel belonging to the College. The College currently has access to the 18.91 acres from Humble Road, which is immediately to the south of the existing College property. The swap of the two 4.86-acre parcels will grant the College access to the County’s recently constructed Service Center access road, which is located north of the proposed property to be exchanged. Both Humble Road and Service Center Road lead directly to the State Highway 249 feeder road. The County has paid for surveys and appraisals of both parcels of land to be exchanged. The appraisals were completed in September 2018, and both parcels appraised for $687,892, or $3.25 per square foot.

Fiscal Impact: The County incurred the expenses associated with new surveys and appraisals. The College will incur closing costs and recording fees estimated at less than $1,000. The value to the College is additional access to the State Highway 249 feeder road via Precinct 4 Service Center Road.

Staff Resource: Jennifer Mott 832-813-6512

Exhibit "G"


Request: Consideration of Approval to Authorize the Chancellor or Designee to Negotiate and Execute a Contract on Behalf of Lone Star College (the “College”) to Purchase a Drilling Rig Simulation System for Lone Star College-Corporate College (“LSC-Corporate College”)


That the Board of Trustees authorize the Chancellor or designee to negotiate and execute a contract on behalf of the College to purchase a Drilling Rig Simulation System with Drilling Systems, 1427 Vander Welt Lane, Katy, Texas 77449 for a sum not exceeding $1,465,600.

Rationale: The College’s Floorhand/Roustabout program provides specialty workforce education in the Oil & Gas industry. This equipment is for training students at a variety of levels as Assistant Drillers and Drillers. The program trains students using the current standards and accepted methodologies for oil & gas drilling to create highly competent, safe, and skilled graduates. In addition the program provides a training environment that embraces cutting-edge technology in this profession, which is based upon real time training relevant and related to current industry technology and standards. Weather, high drilling pressures, and unusual environments are simulated and also allows the College to expand its ability to deliver 3rd party certified qualifications to students.

In compliance with Texas Education Code §44.031 (a), a Request for Proposals (“RFP”) #613 was publicly advertised and the College received two responses. The College conducted evaluations based on cost, qualifications, experience, and service needs met; references; quality of services; the extent to which certified historically underutilized business (“HUB”), minority and/or veteran or women-owned business, are utilized ; past performance; long-term cost; and enhanced services, completeness, and thoroughness of response. The vendor that met all specifications in the RFP made an onsite presentation.

Fiscal Impact: $1,465,600 for this purchase is available from the 2014 General Obligat ion Bond Referendum, Series 2017A.

Staff Resource: Mario K. Castillo 832-813-6606Jennifer Mott 832-813-6512

Exhibit "H"


Request: Consideration of Approval to Authorize the Chancellor or Designee to Negotiate and Execute a Contract on Behalf of Lone Star College (the “College”) to Purchase Services for Aviation Instruction Courses at Lone Star College-Montgomery (“LSC-Montgomery”)


That the Board of Trustees authorize the Chancellor or designee to negotiate and execute a contract on behalf of the College to purchase services for aviation instruction courses with US Aviation Group LLC, dba: US Aviation Academy, 4850 Spartan Drive, Denton, Texas 76207. The term of this award is for an initial one-year period with the option to renew for four additional one-year periods. If negotiations cease for any reason with US Aviation Group, the Chancellor recommends that the Board authorize the Chancellor or designee to negotiate with the next firm in the order of selection ranking with a score of not less than 70 until a contract is executed.

Rationale: The Board of Trustees approved a new program for the Commercial Pilot Certificate Level 1 and the Professional Pilot Associate of Applied Sciences degree in June 2018. The approved business plan includes the use of a third-party flight school vendor to offer all flight training in partnership with the College to provide flight instruction services, training aircraft, fuel, maintenance, and facilities. The third-party flight school vendor establishes agreements with the Conroe North Houston Regional Airport for necessary facilities and provides the aircraft, certified flight instructors, liability insurance, and property insurance.

In compliance with Texas Education Code §44.031 (a), a Request for Proposals (“RFP”) #598 was publicly advertised and the College received two responses. The College conducted evaluations based on cost, qualifications, experience, and service needs met; references; quality of services; the extent to which certified historically underutilized business (“HUB”), minority and/or veteran or women-owned business, are utilized ; past performance; long-term cost; and enhanced services, completeness, and thoroughness of response. All bidders made onsite presentations.

Fiscal Impact: Funds for this contracted service are addressed in the approved program business plan in which students remit all flight training costs to the College. Funding from the College to the third-party flight vender occurs upon student completion of training flights.

Staff Resource: Rebecca Riley 936-273-7222Jennifer Mott 832-813-6512

Exhibit "I"


Request: Consideration of Approval to Authorize the Chancellor or Designee to Amend the Contract on Behalf of Lone Star College (the “College”) for Additional Design Services with John Kirksey Associates Architects, Inc. at Lone Star College-Cy Fair (“LSC-CyFair”)


That the Board of Trustees authorize the Chancellor or designee to amend the contract on behalf of the College for Additional Design Services with John Kirksey Associates Architects (“Kirksey Architects”), Inc., 6909 Portwest Drive, Houston, Texas 77024 for the Family Restroom Initiat ive and the Campus Wayfinding Update projects at LSC-CyFair for a sum not exceeding $150,000 and a total contract sum not exceeding $1,531,538.

Rationale: On April 9, 2015, the Board approved Kirksey Architecture to provide design services for LSC-University Park projects through a formal Request for Qualifications (“RFQ”) process in compliance with Texas Government Code §2254.004.

On May 5, 2016, the Board approved the language modification of a previously approved list of architectural firms for Phase I Bond Projects. This modification allows for the use of any of the top ranked approved architectural firms at any campus location.

This proposed contract extension complies with Texas Education Code Chapter 44, Subchapter B, §44.031, §44.0311, and §44.312. Professiona l Architectural Services include, but are not limited to, design, mechanica l, electrical, plumbing, HVAC and civil engineering.

The table below summarizes all transactions approved by the Board to date for this firm:

John Kirksey Associates

Architects, Inc. Approval Description Sum Board Approved Contract

4/9/2015 Design for the Center for Science & innovation, master planning, and other projects

$890,8000

Exhibit "J"

Board Approved Amendment

8/4/2016 Additional design services for the Center for Science and Innovation

$115,919

Board Approved 2nd Amendment

11/3/2016 Design and documentation service for the rock wall

$25,000

Board Approved 3rd Amendment

2/1/2018 Extended construction administrative services due to project delay (utilities)

$119,730

Board Approved 4th Amendment

2/1/2018 Extended construction administrative services due to Hurricane Harvey

$4,950


4/5/2018 Additional design services for a connection canopy and drop-off

$65,000


5/3/2018 Extended construction administration for 12&13 Entrance and additional design services

$163,139

Proposed Amendment

11/1/2018 Additional design services for LSC-CyFair : family restroom and wayfinding

$150,000

Total $1,531,538

Fiscal Impact: Funds for the LSC-CyFair purchases are available from the 2014 General

Obligation Bond Referendum, Series 2017A. Staff Resource: Seelpa Keshvala 281-290-3940 Jennifer Mott 832-813-6512


Request: Consideration of Approval to Authorize the Chancellor or Designee to Amend the Contract on Behalf of Lone Star College (the “College”) for the Purchase of Design Professional Services with Page Southerland Page Inc. at Lone Star College-Tomball (“LSC-Tomball”)


That the Board of Trustees authorize the Chancellor or designee to amend the contract on behalf of the College for design services with Page Southerland Page, Inc. d/b/a page (“Page”), 1100 Louisiana, Suite 1, Houston, Texas 77002, for additional Architectural Design Services for the Tomball South Entrance project for a sum not exceeding $129,402 and a total sum not exceeding $648,582.

Rationale: On April 9, 2015, the Board approved Page to provide design services for LSC-Tomball projects through a formal Request for Qualificat ions (“RFQ”) process in compliance with Texas Government Code §2254.004.

On August 4, 2016, the Board approved the purchase of additiona l Architectural Services from Page for LSC-Tomball projects.

This proposed contract extension complies with Texas Education Code Chapter 44, Subchapter B, §44.031, §44.0311, and §44.312. Professiona l Architectural Services include, but are not limited to, design, mechanica l, electrical, plumbing, HVAC and civil engineering.

The table below summarizes all transactions approved by the Board to date for this firm:

Page Southerland Page, Inc.

Board Approval Description Sum

Board Approved Contract

4/9/2015 Design Services, Phase I Group 5

$303,000

Board Approved Language Modification

5/5/2016 Allow for purchase of Design Services to be funded from any source

N/A

Board Approved Amendment

8/4/2016 Additional Design Services

$216,180

Proposed Amendment

10/4/2018 Additional Design Services

$129,402

Total $648,582

Exhibit "K"

Fiscal Impact: Funds for this purchase are available from the 2014 General Obligat ion Bond Referendum, Series 2017A.

Staff Resource: Lee Ann Nutt 281-351-3378 Jennifer Mott 832-813-6512


Request: Consideration of Ratification of the Interlocal Agreement between Lone Star College (the “College”) for the Texas Science, Technology, Engineering, and Mathematics (“T-STEM”) Academy Initiative with Humble Independent School District (“Humble ISD”) and Lone Star College-Kingwood (“LSC-Kingwood”)


That the Board of Trustees ratify the Interlocal Agreement between the College and Humble ISD for the T-STEM Academy Initiative with Humble ISD and LSC-Kingwood, with the Agreement to last for a five-year period.

Rationale: T-STEM Academies are rigorous secondary schools or programs focusingon improving instruction and academic performance in science andmathematics-related subjects as well as increasing the number of studentswho study and enter STEM careers. T-STEM Academies aredemonstration schools and learning labs that develop innovative methodsto improve science and mathematics instruction.

T-STEM Academies target and enroll students who are at risk of droppingout of school; are schools of choice with no requirements for enrollmentsuch as test scores, essay questions, etc.; and serve grades 6-12 or grades9-12 with an active relationship with the feeder middle school(s).

The T-STEM Academy Agreement needed to be approved by both the College and Humble ISD and be effective prior to the beginning of the current school year. A ratification of this agreement is requested to accommodate Humble ISD’s timeline as well as our timeline.

Fiscal Impact: Projected direct expenses of $18,823 for this T-STEM initiative are included in the FY 2019 operating budget for LSC-Kingwood. Enrollments in the T-STEM initiative will generate contact hours that are included in the basis for the State’s biennium funding allocation.

Staff Resource: Katherine Persson 281-312-1640Dwight Smith 832-813-6603Jennifer Mott 832-813-6512

Exhibit "L"


Request: Consideration of Approval to Authorize the Chancellor or Designee to Approve Payment on Behalf of Lone Star College (the “College”) for Annual Operating Budget Percentage Membership Dues with Compaq Center Drive West Owners Association (“CCDWOA”)


That the Board of Trustees authorize the Chancellor or designee to approve payment on behalf of the College for annual operating budget percentage membership dues with CCDWOA for property at Lone Star College-University Park (“LSC-University Park”) in a sum not exceeding $350,000 for a five-year period.

Rationale: The College acquired property from Hewlett Packard in April 2009 for LSC-University Park. At the time of purchase, the College became a member of the CCDWOA, which is responsible for the upkeep and maintenance of the roadways, overpass, traffic signals, street lights, medians, and the associated landscape. The annual CCDWOA operating budget is assessed to each owner as a percentage of square footage of building space. With the addition of the LSC-University Park Science and Innovation Building, the College has a total of 1,333,553 square feet of building space, which represents 29.27% of all CCDWOA building square footage.

Fiscal Impact: The College’s portion of the FY 2019 operating budget is $60,603 and is projected to be approximately $350,000 over the next five-year period in anticipation of the addition of the LSC-University Park Performance/Instructional Building. Funds for subsequent years will be included in future recommended budgets.

Staff Resource: Jennifer Mott 832-813-6512

Exhibit "M"


Request: Consideration of Ratification of the Emergency Contract Amendment on Behalf of Lone Star College (the “College”) for Additional Construction Services with Brookstone, LP for the Lone Star College-CyFair (“LSC-CyFair”) Westway Park Technology Center


That the Board of Trustees ratify a contract amendment on behalf of the College for additional construction services with Brookstone, LP, 3715 Dacoma Street, Houston, TX 77092 for the LSC-CyFair Westway Technology Center in a sum not exceeding $150,000, for a revised total sum not exceeding $7,540,000.

Rationale: On December 7, 2017, the Board approved the execution of a contract with Brookstone, LP for the purchase of construction services for the LSC-CyFair Westway Park Technology Center. Construction services for the Westway Park Technology Center originally consisted of a 59,000 square foot interior buildout of an existing three-story shell building with classrooms, training labs, and facility offices. On April 5, 2018, a request for an amendment to add structured cabling in the sum of $715,000 was approved as well as an August 2, 2018 request for a 2nd amendment to address the discovery of conditions unknown at the time of original contract execution in a sum of $250,000.

An additional amendment for changes is requested to address the City Inspector requirement of providing fire rated shaft assembly around duct work and existing air shafts that are used as return air for the roof top units. The requirements jeopardized Westway Technology Center from being fully functional for the Spring semester, due to the amount of time to implement the changes. Beginning prior to the November Board meeting was crucial to maintaining the projected completion of the project.

The table below summarizes all transactions approved by the Board of Trustees to date for this firm:

Brookstone, LP Contract

Summary

Board Approval

Description Sum

Original 12/7/2017 Construction Services

$6,425,000

Approved 1st Amendment

4/5/2018 Add structured cabling services for facility and mock data room

$715,000

Exhibit "N"

Approved 2nd Amendment

8/2/2018 Additional Construction Services

$250,000

Proposed Amendment

11/1/2018 Additional Construction Services – safety

$150,000

Total $7,540,000

Fiscal Impact: Funds for these purchases are available from the 2014 General Obligat ion

Bond Referendum, Series 2017A. Staff Resource: Seelpa Keshvala 281-290-3940 Jennifer Mott 832-813-6512

Special Report and Consideration No. 1 (ACTION ITEM 13) Board Meeting 11-1-18

Request: Consideration of Approval of Amending Order Calling Trustee Election


That the Board of Trustees approve amending the order calling the trustee election on November 6, 2018. The trustee election is for District No. 1, District No. 2 and District No. 8 for a six year term on the Board of Trustees of the Lone Star College System.

Rationale: Board of Trustees Policy I.C.2.02 Elections, in accordance with Chapter 130 of the Texas Education Code, requires an election of trustees for single member districts in Districts 1, 2 and 8 for a six year term. Due to Montgomery County Early Voting Ballot Board processing provisional ballots and overseas ballots as late as November 15, 2018, canvass reports may not be available until November 16, 2018. The Order Calling Trustee Elections is amended to reflect the new canvass date and time.

Fiscal Impact: Montgomery County Elections Services and Harris County Election Services shall conduct the election for the System at the designated county polling sites for early voting and on election day. The estimated cost is approximately $750,000 based on previous election costs. Funds are available in the approved 2018-2019 operating budget. Funds for the 2018-2019 fiscal year will be included in the proposed 2018-2019 operating budget.

Staff Resource: Helen Clougherty 832-813-6514

Exhibit "O"

Special Report and Consideration No. 2 (ACTION ITEM 14) Board Meeting 11-1-18

Request: Consideration and Official Adoption of the Terms of Joint Election Agreements and Election Services Agreements to which Lone Star College is a Party


That the Board of Trustees officially adopt the terms of the joint election agreements and election services agreements that Lone Star College has entered into with Montgomery County, Texas and with Harris County, Texas.

Rationale: Section 271.002(d) of the Texas Elections Code requires that the terms of any joint election agreement involving Lone Star College be stated in an order, resolution, or other official action adopted by the Board of Trustees. Lone Star College has entered into joint election agreements and elections services agreements with Montgomery County, Texas and Harris County, Texas and many of the terms of those agreements are not stated in any other official Board action.


Staff Resource: Helen Clougherty 832-813-6514

Exhibit "P"

Personnel Report and Consideration No. 1 (ACTION ITEM 15) Board Meeting 11-1-18

Request: Consideration and Authorization for the Chancellor or Designee to Execute Proposed Employment Contracts for the Attached Individuals


That the Board of Trustees authorize the Chancellor or a designee to execute proposed employment contracts for the attached individuals. Each individual’s name, job title, not-to-exceed contract sum, and hire start date is attached.

Rationale: Board Policy Section III.D.1.3.(a) requires Board approval of employment contracts. In accordance with this policy, this authorization would expressly delegate such authority to the Chancellor or a designee for the attached individuals.

Fiscal Impact: Positions and salaries have been budgeted for 2017–2018 or 2018–2019.

Staff Resource: Mario K. Castillo 832-813-6606

Exhibit "Q"

Employment Contracts

Name Job Title

Not-to-Exceed

Contract Sum

Hire Date

Akers, Kevin Assistant Professor - Emergency Medical Services $ 60,125 8/20/2018 Alexander, Jordan Associate Professor - Mathematics $ 64,997 8/20/2018 Baker, Bradford Associate Professor - Drama $ 59,665 8/20/2018 Barclay, Tosha Professor - Chemistry $ 90,608 9/1/2018 Bess, Anthony Workforce Skilled Trade Instructor - Welding $ 60,254 9/1/2018 Brumer, Jill Professor - Drama $ 61,854 8/20/2018 Cameron, David Assistant Professor - History $ 66,297 9/1/2018 Carraway, Mark Workforce Skilled Trade Instructor - Automotive

Technology $ 58,836 9/4/2018

Chaudhary, Anjali Assistant Professor - Mathematics $ 59,665 8/20/2018 Christopher, Kimberly Professor - AD Nursing $ 59,665 8/20/2018 Colborn, Jessica Assistant Professor - Veterinary Technology $ 82,674 8/20/2018 Coleman, Garrett Associate Professor - Welding $ 59,051 9/1/2018 Collins, Kenneth Workforce Skilled Trade Instructor -

Automotive/Diesel $ 58,836 9/4/2018

Davis-Bibb, Chelsea Assistant Professor- English $ 58,495 8/20/2018 Dias, Carla Assistant Professor - Mathematics $ 51,690 8/20/2018 Eggert, Kelley Assistant Professor - Art $ 60,641 8/20/2018 Elder, Michael Assistant Professor - Biology $ 59,665 9/1/2018 Ferron, Alice Assistant Professor - History $ 57,435 8/20/2018 Ford, Keita Assistant Professor - Education $ 59,665 9/1/2018 Fowlks, LaShunda Assistant Professor - Surgical Technology $ 60,125 9/1/2018 Fray, Ginger Instructor - English $ 36,183 8/27/2018 Garcia-Rubio, Miguel Associate Professor - Engineering $ 66,297 8/20/2018 Glisson, Micheal Dean - Instruction $ 97,177 8/16/2018 Granger, Jessica Assistant Professor - AD Nursing $ 59,665 8/20/2018 Herrington, Brian Assistant Professor - Music $ 66,297 9/1/2018 Irwin, Mary Associate Professor - Nursing $ 67,640 8/20/2018 Johnson, Megan Assistant Professor - Government $ 58,495 8/20/2018 Johnson, Cristina Workforce Skilled Trade Instructor - Cosmetology $ 61,437 8/20/2018 Johnson, Kendra Assistant Professor - English for Speakers of Other

Languages $ 59,665 9/1/2018

Jumawan, James Noel Workforce Skilled Trade Instructor - Electrician $ 61,437 9/1/2018 Kennedy, Charles Professor - Political Science $ 89,625 9/1/2018 Kieke, James Professor - Emergency Medical Systems $ 58,811 8/27/2018 LeDee-Fontenot, Kentrie

Director - Professional Development $ 65,255 5/1/2018

Lewis, Latoya Director - Educational Services & Partnerships $ 76,802 9/1/2018

Employment Contracts

Lopez, Antonio Assistant Professor - Cisco $ 53,036 8/20/2018 Lopez, Lorraine Assistant Professor - Mathematics $ 59,665 8/20/2018 Lopez, Christopher Assistant Professor - Biology $ 66,297 9/1/2018 Maningas, Michael Director - Honors College $ 84,502 9/1/2018 Marrero, Eduvigis Associate Professor - Chemistry $ 66,297 9/1/2018 Martin, Vanya Instructor - Java Programming $ 36,183 9/4/2018 McMillan, Anthony Reference Librarian/Professor $ 84,910 8/1/2018 Molina, Luis Assistant Professor - Mathematics $ 59,665 8/20/2018 Moody, John Instructor - Process Technology $ 32,163 9/4/2018 Oviatt, David Assistant Professor - Psychology $ 66,297 8/20/2018 Peterman, Terry Dean - Instruction $ 97,177 8/16/2018 Purcell, Maria Associate Professor - Mathematics $ 59,665 8/20/2018 Ramirez, Amy Director - Curriculum Management $ 63,976 8/2/2018 Reimer, Eric Project Director - Facilities $ 75,000 9/4/2018 Riley, Shannon Director - Corporate College Instructional Design $ 77,231 8/20/2018 Riobe, Fabiola President & Executive Director - Community

Colleges for International Development (CCID) $ 102,000 8/15/2018

Sarai, Jasleen Assistant Professor - Art $ 59,452 9/1/2018 Schultz, Leroy Workforce Skilled Trade Instructor - Truck Driving $ 61,437 8/20/2018 Scott, Lindsay Assistant Professor - Speech $ 57,435 8/20/2018 Shirley, Matthew Associate Professor - Mathematics $ 66,297 8/20/2018 Smith, Dwight Vice Chancellor - Academic Success $ 185,000 8/15/2018 Suh, Joohee Assistant Professor - Government $ 54,041 8/20/2018 Sumskaya, Yuliya Assistant Professor - Chemistry $ 66,297 9/1/2018 Vandergrifft, Eva Associate Professor - Biology $ 59,665 9/1/2018 Villarreal, Shelby Assistant Professor - Speech $ 59,665 8/20/2018 VonDervor, Kaleigh Director - Academic Success $ 79,424 8/16/2018 Walker-McWilliams, Marcia

Assistant Professor - History $ 61,248 8/20/2018

Ward, Samantha Assistant Professor - Paralegal Studies $ 66,297 8/20/2018 Williams, Kimberly Assistant Professor - Mathematics $ 54,041 9/1/2018 Zavala, Ursula Associate Professor - Mathematics $ 59,665 8/20/2018 Zito, Sandra Assistant Professor - History $ 60,047 8/20/2018

Financial Report and Consideration No. 1 Board Meeting 11-1-18

Report: Monthly Financial Statements

The financial statements for the month ended September 30, 2018 are presented

for Board review.

Exhibit "R"

LONE STAR COLLEGE

Statement of Revenues and ExpendituresGeneral and Auxiliary FundsYTD September 30, 2018Unaudited

PRIOR YEAR

% ACTUAL PRIOR YEAR % ACTUAL

TO BUDGET ACTUAL TO BUDGET

FORECASTED FISCAL YTD 8% FY FISCAL YTD 8% FY

BUDGET VARIANCE ACTUAL ELAPSED 9/30/2017 ELAPSED

REVENUES:

State Appropriations $ 77,983,684 $ $ 9,357,840 12.0% $ 9,359,533 12.0%

Tuition and Fees 124,416,026 (1,166,042) 54,549,794 43.8% 53,311,810 42.2%

Taxes 161,159,785 326,140 0.2% 252,455 0.2%

Investments 1,660,907 139,769 8.4% 66,927 10.3%

Product/Service 6,598,334 476,507 7.2% 526,817 7.3%

Misc Revenues 9,365,452 737,200 7.9% 723,996 7.7%

Total Revenues 381,184,188 (1,166,042) 65,587,250 17.2% 64,241,538 17.2%

EXPENDITURES:

Full Time Faculty 72,377,876 5,877,475 8.1% 5,618,978 7.9%

Part Time Faculty 31,733,867 2,974,960 9.4% 3,027,707 9.6%

Full Time Staff 115,729,055 8,702,166 7.5% 8,403,731 7.7%

Part Time Staff 11,478,195 581,755 5.1% 614,968 5.5%

Staff Benefits 34,732,609 2,416,593 7.0% 2,371,982 7.1%

Other Employee Benefits 2,727,722 56,485 2.1% 244,157 17.8%

Services 41,957,719 1,078,245 2.6% 391,664 1.0%

ProfDev/Travel 3,643,977 155,281 4.3% 89,208 2.6%

Supplies 10,976,965 175,827 1.6% 220,089 2.1%

Monthly Charges 6,820,215 (41,836) -0.6% (98,122) -1.6%

Utilities 9,950,517 464,223 4.7% 159,187 1.6%

Other 18,712,785 (1,166,042) 595,203 3.2% 769,635 4.4%

Non-Capital Equipment 5,379,367 12,073 0.2% (42,129) -0.8%

CIP Land/Building 62,550 0 0.0% 0 0.0%

Capital Expenditures 304,500 578 0.2% (5,180) -1.5%

Furniture, Fixture, Equipment 1,535,760 (5,100) -0.3% (134,006) -23.0%

Total Expenditures 368,123,679 (1,166,042) 23,043,927 6.3% 21,631,869 6.1%

Other Changes - Debt Service Transfers 8,200,000 - 2,285,113 0

Other Changes - R&R Transfers 5,642,409 - 5,642,409 5,470,000

Total Operating Transfers 13,842,409 - 7,927,522 5,470,000

Total Expenditures & Transfers 381,966,088 (1,166,042) 30,971,449 27,101,869

TOTAL NET INCREASE IN FUND BALANCES $ (781,900) $ 0 $ 34,615,801 $ 37,139,669

LONG TERM CASH RESERVES: FORECAST

Revised Forecasted Net Increase in Fund Balance $ (781,900)

FY 2019 "One-Time" Cash Transactions (1,823,669)

Elimination of Non Cash Transactions

Beginning Cash Reserves, 9/1/2018 66,670,194

Forecasted Cash Reserves, 8/31/2019 $ 64,064,625

LONG TERM CASH RESERVES AS A % OF

BUDGETED EXPENDITURES 17.4%

2

LONE STAR COLLEGE

Balance Sheet

September 30, 2018

Unaudited

GASB Memorandum Memorandum

General & Reporting Totals Totals

ASSETS Restricted Entries (*) Current Year Prior Year

Cash, cash equivalents & investments $ 106,583,074 $ 160,441,699 $ $ 267,024,773 $ 301,180,977

Accounts receivable, net 27,604,772 5,311,395 4,188,835 37,105,002 44,467,628

Prepaid and deferred expenses 1,803,226 - 1,803,226 613,408

Inventories, at cost - - -

Capital assets, net - - 898,990,211 898,990,211 867,985,071

TOTAL ASSETS 135,991,072 165,753,094 903,179,046 1,204,923,212 1,214,247,084

Deferred Outflows - - 18,373,377 18,373,377 21,100,577

TOTAL ASSETS AND DEFERRED OUTFLOWS $ 135,991,072 $ 165,753,094 $ 921,552,423 $ 1,223,296,589 $ 1,235,347,661

LIABILITIES AND FUND BALANCES

LIABILITIES:

Accounts payable $ 13,022,141 $ 2,158,180 $ 15,180,321 $ 11,048,459

Deferred revenues 4,372,214 3,229,112 - 7,601,326 18,124,207

Accrued compensable absences payable 4,971,568 109,688 - 5,081,256 4,586,438

Accrued interest payable - 3,983,639 - 3,983,639 3,831,558

Bonds payable - - 771,323,150 771,323,150 791,378,080

Net Pension Liability - - 62,494,141 62,494,141 51,162,604

Assets held in custody for others - 9,966,622 - 9,966,622 8,983,570

L/T Due to Other Local Government - 16,589,858 - 16,589,858 16,326,412

TOTAL LIABILITIES 22,365,923 36,037,099 833,817,291 892,220,313 905,441,328

Deferred Inflows - - 10,662,554 10,662,554 23,436,941

TOTAL LIABILITIES AND DEFERRED INFLOWS 22,365,923 36,037,099 844,479,845 902,882,867 928,878,269

FUND BALANCES:

Unrestricted Operating 8,817,189 - - 8,817,189 (1,840,533)

Restricted for Technology 7,945,706 - - 7,945,706 7,619,441

Restricted for Student Activity 2,652,738 - - 2,652,738 2,596,220

Unrestricted Auxiliary 1,596,665 - - 1,596,665 1,324,449

Unrestricted Tenant Related 7,836,387 - - 7,836,387 6,560,649

Restricted Operating Cash - Short Term Reserves 30,067,218 - - 30,067,218 33,181,032

Restricted Operating Cash - Long Term Reserves 54,709,245 - - 54,709,245 46,042,599

Restricted for Grants - (9,933,522) - (9,933,522) 9,655,857

Restricted for Debt Service - 25,307,151 - 25,307,151 55,974,279

Restricted for Construction - 114,342,366 - 114,342,366 127,635,843

TOTAL FUND BALANCES 113,625,149 129,715,995 77,072,578 320,413,722 306,469,392

TOTAL LIABILITIES, DEFERRED INFLOWS AND

FUND BALANCES $ 135,991,072 $ 165,753,094 $ 921,552,423 $ 1,223,296,589 $ 1,235,347,661

* Includes GASB (Governmental Accounting Standards Board) reporting entries related to Capital Assets, Long-Term Debt, and Pensions

Auxiliary

Subject to Change pending completion of the August 31, 2018 audit.

3

LONE STAR COLLEGE

Statement of Revenues and Expenditures

Fund 35 Harvey Recovery

PROFORMA from inception to 09.30.18

Unaudited

System Office North Harris Kingwood Tomball Montgomery CyFair University Park UP SO Grand Total

ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL

REVENUES:

Revenue 10,123,254$ - - - - - - - 10,123,254

Total Revenues 10,123,254$ - - - - - - - 10,123,254

EXPENDITURES:

Buildings 8,744$ 49,733 4,779,047 17,566 5,201 796,629 10,671 5,667,591

Contracts 767,879 1,832 9,103,792 49,212 65,472 10,855 9,999,042

Equipment 534,834 1,319,407 185,493 2,039,734

Insurance Deductible/Attorney 1,504,050 1,504,050

Personnel 227,379 9,056 167.08 14,531 12,905 21,946 9,270 30,084 325,337

Supplies 14,374 1,567 494,934 5,755 1,171 5,876 523,678

Travel 903 203 791 2 1,898

-

Total Expenditures 3,058,163$ 62,391 15,698,138 20,286 80,853 98,495 1,002,247 40,757 20,061,330

FUND BALANCE - Increase (Decrease) 7,065,091$ (62,391) (15,698,138) (20,286) (80,853) (98,495) (1,002,247) (40,757) (9,938,076)

Encumbrances (80,070) - (24,188,916) - - (64,275) (475,142) (2,500) (24,810,904)

ADJUSTED FUND BALANCE 6,985,021$ (62,391) (39,887,053) (20,286) (80,853) (162,771) (1,477,390) (43,257) (34,748,980)

4

LONE STAR COLLEGE

Balance Sheet

Fund 35 Harvey Recovery

As of 09.30.18

Unaudited

All Locations

ASSETS

Cash & Cash Equivalents $

Accounts receivable, net -

Prepaid and deferred expenses -

TOTAL ASSETS

LIABILITIES AND FUND BALANCES

LIABILITIES:

Accounts payable $ 389,367

Due To Others 9,548,709

TOTAL LIABILITIES 9,938,076

TOTAL FUND BALANCE (9,938,076)

TOTAL LIABILITIES AND FUND BALANCE $

5

DEPOSITORY $ 2,000,000

Operating Cash - Subtotal 2,000,000$

POOLS $ 26,233,003

MONEY MARKET ACCOUNTS 1,834,215

Operating Short Term Cash Reserves

Subtotal 28,067,218$

US GOVT. AGENCIES $ 46,942,161

US TREASURY NOTES 3,000,000

MUNICIPAL BOND 4,767,084

Operating Long Term Cash Reserves -

Subtotal $ 54,709,245

TOTAL 84,776,463$

OPERATING FUNDS 09/30/2018

LONE STAR COLLEGE

SUMMARY OF OPERATING FUNDS

AS OF SEPTEMBER 30, 2018

OPERATING SHORT TERM CASH

OPERATING LONG TERM

CASH RESERVES

6

Building and Grounds Report Board Meeting 11-1-18

Report: Construction Projects Update

The monthly construction projects update is presented for Board review.

Exhibit "S"

CONSTRUCTION PROJECTS UPDATE As of November 1, 2018

1. LSC-University Park: Buildings 12 & 13 Entrance Canopy and Parking:

A new entrance to buildings 12 and 13, this project will provide a drop off location for vehicular traffic off of Compaq Center W Drive. The architect is Kirksey Architecture and design was completed March 2016. The construction firm is E.E. Reed Construction and construction began December 2017. It opened to the public Fall 2018. Substantial Completion: August 17, 2018 Budget: $2,115,000

2. LSC-CyFair: Westway Park Technology Satellite Center:

A renovation of a 54,000 sf building, this project will support technology programs such as information systems and related support. The architect is BRW Architects and design was completed December 2017. The construction firm is Brookstone, L.P. and construction began April 2018. Substantial Completion: October 2018 Budget: $27,450,000

3. LSC-Kingwood: Hurricane Harvey Recovery:

A renovation of 200,000 sf of the first floors of six buildings, this project will support the recovery of the main campus operations. The architect is AutoArch and design was completed August 2018. The construction firm is Anslow Bryant and construction began July 2018. For temporary accommodations, an elevator rebuild, other minor repairs required for access to level two classrooms in the Administration and Library buildings, and modular classrooms are complete and being utilized for Summer and Fall 2018 classes.

Substantial Completion: December 2018 Budget: $60,028,795

4. LSC-University Park: Student Life Renovation:

A renovation of 9,583 sf in the Commons Building Level 2, this project will support student life for the college. The architect is RdlR Architects and design was completed November 2017. The construction firm is pending execution of contract for construction to begin November 2018.

Substantial Completion: Summer 2019 Budget: $840,000

5. LSC-North Harris: East Aldine Satellite Center: A new 65,000 sf building, this project will support general curriculum studies and workforce instruction in the Aldine School District area; as well as an Early College program partnership with Aldine ISD. The architect is Texas IBI Group and design was completed December 2017. The construction firm is Bartlett Cocke General Contractors and construction began March 2018.

Substantial Completion: Summer 2019 Budget: $28,940,000

6. LSC-Tomball: South Entrance Drive Monument: A new main entrance monument, sign, and landscaping, this project will support the new Tomball South Drive Entrance completed January 2018. Discussions and a survey are in progress with TxDOT to purchase property.

Substantial Completion: Fall 2019 Budget: $2,650,000

7. LSC-Corporate College: Transportation Institute: A new 16,000 sf building, this project will support the growing truck driving program. The architect is PBK Architects and design was completed September 2018. The construction firm is Tellepsen and construction is estimated to begin January 2019.

Substantial Completion: Fall 2019 Budget: $13,000,000

8. LSC-University Park: Visual Performing Arts Center: A new 40,000 sf building, this project will support an instructional arts program. The architect is Studio Red Architects and programming began May 2018.


9. LSC-Montgomery: Student Services Building: A new 50,000+ sf building, this project will support expanded student services capabilities. The architect is Harrison Kornberg and programming began June 2018. The construction firm is Durotech, Inc. General Contractors.


10. LSC-Kingwood: Healthcare Instructional Building: A new 60,000 sf building, this project will support a healthcare instructional program. The architect is AutoArch and schematic design began July 2018. The construction firm is Tellepsen and construction is estimated to begin May 2019.


minutes of the workshop and regular meeting ......helen clougherty, vice chancellor and chief of...

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