MINUTES OF THE PROCEEDINGS OF THE COUNCIL MEETING HELD ON MONDAY 13 MARCH 2006 AT 10:00am

In the Chair: Councillor O McMullan

Members Present: Councillors M Black, O Black, S Blaney, W Graham, H A Harding, G Hartin, C McCambridge, D McAllister, A P McConaghy, R D McDonnell, R A McIlroy, M McKeegan, C McShane, C Newcombe.

Also Present: Mr R G Lewis, Clerk and Chief Executive

Mrs M Quinn, Director of Administration and Finance

Mr T Stuart, Technical Services Manager

Mr K McGarry, Tourism Development Recreation Manager

Mrs L McAreavey, Member Services/Clerical Officer

06/07:01 APOLOGIES AND CHAIRMAN’S BUSINESS

Apologies

As all members were present there were no apologies.

Chairman’s Business

Conveyance of Sympathies

Councillor McMullan stated that he wished to offer his sympathies to the family of Mr McCurry of Cushendall. He informed members that this was a sudden death of a very likeable man.

Councillors O Black and Harding wished to be associated with these comments.

Councillor McMullan stated that he wished also to offer sympathies on the passing of Seamus Clarke, Ballycastle. He informed members that he was one of the oldest members of the committee of the gaelic school associated with the GAA across Ireland. He stated that his passing was a passing of a piece of history in the area and informed members that he was a lovely gentleman.

Councillor Blaney agreed with these comments and informed members that Mr Clarke had been present at the opening of Casement Park and held a position in the old Moyle Urban Council.

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Presentation of the proposed new fountain at the Seafront, Ballycastle

It was agreed that this item would be brought forward.

The TSM showed members a presentation on the proposed new fountain at the Seafront, Ballycastle.

He stated that this fountain would have sixteen jets with lighting below and programmed patterns.

Councillor McCambridge stated that she had seen fountains like this in different cities and informed members that these were very nice. She enquired if these could be vandalised.

In reply, the TSM stated that the jets and lights were level with the ground which would offer an element of protection but informed members that anything could be vandalised if someone was determined enough.

In reply to Councillor McMullan, the TDRM stated that the water jets were approximately 2 metres high.

Councillor McCambridge enquired about water charges.

The TSM stated that the fountain collected and reused water.

In reply to members queries, the TSM confirmed that work would begin on the fountain next week and it was hoped that this would be completed by the end of June.

He stated that the cost of this work would be £152,000 but that £100,000 would be grant aided.

After discussion it was agreed to proceed with work on the fountain.

06/07:02 MINUTES OF THE COUNCIL MEETING HELD ON 13 FEBRUARY 2006

The minutes of the Council Meeting held on 13 February 2006, having been circulated, were taken as read.

After discussion,

Councillor McConaghy proposed,Seconded by Councillor McIlroy and resolved,“That the Minutes of the Council Meeting held on 13 February 2006 be adopted”.

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06/07:03 MATTERS ARISING FROM THE MINUTES OF THE COUNCIL MEETING HELD ON 13 FEBRUARY 2006

Memorial Benches Policy

In reply to Councillor McIlroy, the TSM stated that the policy for memorial benches had not yet been drawn up. He informed members that he had brought catalogues for other benches to the chamber for members to look through. He stated however that he believed that Council should continue to use the current style of benches and that these should also be maintained.

Councillor Newcombe stated that the recycled benches had atrocious seats.

Councillor McCambridge agreed and stated that there was no disguising the fact that these were recycled.

After further discussion, it was agreed that the TSM would bring back a policy on Council Benches to the next meeting following Councillors comments on the matter.

Ballycastle Development Association – Window Boxes

Councillor M Black enquired about the provision of window boxes in the town.

In reply, the TSM stated that it was unlikely that it would be able to provide these due to restrictions in the 2006 year.

Councillor M Black stated that the Moyle Gateway Club could possibly take over this task, she informed members that they were currently growing all of the plants needed.

The TSM stated that there was not a problem with sourcing plants but rather with the maintenance of the window boxes.

Following discussion it was agreed that Councillor M Black would talk to Moyle Gateway regarding this matter.

06/07:04 TO MEET WITH REPRESENTATIVES FROM THE CHILDREN’S COMMISSIONER’S OFFICE, TO INCLUDE A SHORT PRESENTATION

The Clerk stated that the representatives from the Children’s Commissioner’s Office were unable to attend the meeting.

06/07:05 TECHNICAL SERVICES MANAGER’S REPORT

The Technical Services Manager’s Report, having been circulated, was taken as read.

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Rathlin Island Toilet Block

The TSM stated that works in respect of the new toilet block had reached practicable completion, however, as we still awaited a water connection to this facility there had been no formal hand over to Council. He informed members that our Consultants at present were unable to get an exact date of water connection from the Water Executive, however, they intended to continue to pursue this matter to ensure that this facility came into public use as soon as possible.

The TSM stated that as requested by Council the showers associated with this facility were controlled by a keypad entry. He informed members that Council now needed to decide what categories of individuals would constitute proper use of this facility and what charges, if any, needed to be applied. He stated that at present it was proposed any boat owners using a pontoon berth on the island would have access to the shower facilities and the overnight fee had been adjusted from £8.00 to £12.00 accordingly. This fee, however, would also take into account for the first time the pontoon berth facility which had been available since 2005.

Councillor McCambridge enquired if this facility would be available to campers on the Island.

In reply, the TSM stated that Council needed to be careful not to encourage illegal camping.

Councillor McCambridge stated that the Islanders had expressed interest in obtaining a campsite as Rathlin was a popular place for camping. She pointed out that if people were staying it should be possible for them to use these facilities.

In reply, the TSM stated that it had been envisaged that this facility would be utilised by the pontoon users. He pointed out that the toilets would be available for use with hot and cold running water but that the showers would be separate.

Councillor McDonnell stated that showers as a basic facility should be available to members of the public walking or hiking on the Island.

In reply to Councillor McMullan, Councillor McCambridge stated that because Rathlin was an Island there were not the same facilities available as on the mainland. She stated that it was a pity that the use of this would be so limited as Council had spent a lot of money on it.

In reply to member’s queries, the TSM stated that the Council employee on the Island worked as and when needed on different areas such as grounds maintenance and harbour duties etc. He informed members that his hours were dictated by activity requirements.

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In reply to Councillor McCambridge, the Clerk stated that the issue of illegal camping had to be taken into account in this decision. He informed members that council needed to be careful not to send out the wrong message. He pointed out that the showers were for maritime activities and that the charge for these facilities was £12 per night with keypad entry. He stated that once the number had been released the facility could be misused. He suggested that the situation be monitored this year to see what the demand would be for the facility and that this decision could be re-visited.

This was agreed.

Dog Fouling

Councillor Harding stated that she had received a letter from a person from Quay Road, Ballycastle regarding dog fouling. She stated that there had been a vast amount of complaints from all over the town. She informed members that in her opinion a different method of signage was an option.

Councillor McMullan stated that the owners needed to take responsibility and pointed out that Larne Council had introduced a scheme to name and shame dog owners who did not take responsibility for dog fouling.

Councillor McCambridge agreed with these comments and stated that money was being spent on enforcement but that no improvements were being made.

Councillor Harding asked that this issue be placed on the agenda for the next Council meeting.

This was agreed.

North West Region Waste Management Group/Review of Waste Plan – Public Consultation 6 th March – 2 nd May 2006

The TSM stated that further to the presentation to Council on 27th February of the proposed Waste Management Plan 2006 – 2020, the period of public consultation had now commenced and would run to Tuesday 2nd May in respect of the proposed measures to manage municipal waste within the Group and in particular within the District.

He informed members that the first step of this consultation was to dedicate a space within the reception which would allow the general public to view the draft modifications, to enable this, a full colour copy of the plan had been provided and a closed box had been provided in case respondents choose to deposit responses. He stated that this would be available from 6th March to 2nd May.

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The TSM stated that the second step was to have a public meeting on 30 th March at 7.30pm in Sheskburn House which would facilitate a direct line of communication between officers and the general public if they wished to voice queries or concerns in respect of the plan.

He informed members that if they wished, he could also feed any queries they may have directly to the Group’s Consultant’s for response before the period of public consultation closes.

The TSM stated that this document had also been added to the news page of Council’s website and the website of the North West Group.

Beach Safety Strategy

The TSM stated that further to his report to Council of 13th February 2006 and the Environmental Health Report of 23rd January 2006.

Council had now designated all beaches, with the exception of Runkerry, under its control as Bathing Beaches. He informed members that the North Coast Working Group and ENCAMS had been advised accordingly and stated that this was on the understanding, that bathing meant an individual could partake in water activities but should remain within their depth at all times.

The TSM stated that due to some misleading reports in the media, we had been asked by Mr Joe Ferris, Operations Manager, Red Bay Lifeboat to articulate his comments in respect of the original ROSPA report on Cushendall and Waterfoot beaches as he believed that some details contained within the ROSPA report to be misleading and inaccurate.

He informed members that as Mr Ferris had a wealth of knowledge on these particular beaches, he would recommended that we adopt his comments in full before moving to the next step, namely the production of Individual Risk Assessments for each beach under Council control.

Councillor McAllister left the meeting at this point.

After discussion, it was agreed to proceed with the recommendation to adopt comments put forward by Mr J Ferris in tandem/correction of the ROSPA Audit.

Super Valu Best Kept Awards 2006

The TSM stated that entries were once again being sought by the NI Amenity Council for Council to nominate towns and villages in the 2006 Super Valu Best Kept Awards.

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He informed members that as with previous years it was proposed the following towns and villages be put forward; Ballycastle, Armoy, Bushmills, Cushendall, Cushendun, Mosside, Waterfoot and Ballintoy.

He pointed out that it should be noted that an entry fee of £140 was payable for the competition.

Councillor Newcombe stated that every year towns in Moyle entered this competition but never progressed. He stated that there was no enthusiasm for this from the public.

The TSM stated that the main rationale of this competition was to allow development groups etc to organise activities.

Councillor McConaghy disagreed with the remarks of Councillor Newcombe and pointed out that Ballycastle was a past winner and that Ballintoy had been highly commended. He stated that the towns should be entered as usual.

Councillor Harding supported these remarks and stated that she thought that Ballintoy should have won.

Councillor McAllister returned to the meeting.

Councillor McMullan suggested that a competition be held in the area funded by Moyle District Council and the Moyle Garden Club.

Councillor McIlroy stated that the Super Valu competition should be entered and the local community groups encouraged and helped by Council.

After further discussion,

Councillor McConaghy proposed,Seconded by Councillor Harding and resolved,“That the following towns and villages be put forward for the Supervalue Best Kept Awards 2006; Ballycastle, Armoy, Bushmills, Cushendall, Cushendun, Mosside, Waterfoot and Ballintoy.”

RSPB – Rathlin Island

The TSM stated that in 1993, during the Environmental Improvements being undertaken on Rathlin Island by Council it was agreed, in principle, to allow the RSPB the use of one of the trap sheds at the harbour to store a quad bike which they use in conjunction with their activities on the Island. He informed members that for whatever reason, this offer was not taken up at the time.

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He stated that Alison McFaul, on behalf of the RSPB, had now written to request permission to avail of this offer during the summer season.

Councillor M Black left the meeting at this point.

After discussion, it was agreed in principle to allow the RSPB the use of one of the trap sheds at the harbour to store a quad bike for use on Rathlin Island.

Materials Recovery Facility

The TSM stated that as requested by Council, Kirk McClure & Morton had been asked to look at the potential benefits, disadvantage, legal restrictions and costs etc., associated within a Council owned operated materials recovery facility within the District.

He informed members that it was hoped that a report would be available for this Council meeting but that this had not been possible. He stated he that would bring the report on Materials Recovery back to the next Council meeting with an advance copy going to Councillor O Black.

This was agreed.

Councillor M Black returned to the meeting.

Councillor Harding requested permission to discuss a proposal regarding bulky waste collections for pensioners.

After discussion, it was agreed that this would be placed on the agenda for the next Council meeting.

Street Naming and Numbering Policy

The TSM stated that under Councils Street Naming and Number Policy it had been agreed to provide bi-lingual interpretation of street nameplates subject to terms and conditions being met.

He informed members that within Council’s existing and proposed budgets, an allocation of £3500 had been set aside for the maintenance and replacement of street nameplates.

He pointed out that at present the cost to provide a bilingual sign was likely to be in the region of £116.23 (supply only) and stated that direction was now required from Council as to what allocation of the existing budget was to be spent on these new signs and what stance should be adopted once this money had been spent. One opinion was to allocate 50% and provide signage on a first come first served basis.

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Councillor McCambridge requested that item 14 on the agenda be brought forward.

This was agreed.

Councillor McCambridge stated that the budget for street signage should be capped. She informed members that in addition there should be an allocation of money for signs for example in Irish/Ulster Scots. She stated that upon reaching the cap a waiting list should be formed for the following financial year.

Councillor McDonnell stated that the provision of naming and numbering was the essential and fundamental thing and that only after theses provisions had been made could any further signage be considered.

In reply to Councillor Harding, the TSM stated that the costs involved were £116 per sign and the installation thereafter.

Councillor Harding stated that the administrative costs also had to be considered.

Councillor McShane stated that a cap should not be considered as this was policy now and therefore could not be challenged.

After discussion,

Councillor McConaghy proposed,Seconded by Councillor McDonnell,“That the scheme be aborted as Moyle Council could not afford these signs.”

Councillor McShane left the meeting at this point.

In reply to members queries, the Clerk stated that in legal terms there could be challenges made to the scrapping of the policy, he stated that a lot would depend upon the basis of the decision. He suggested that Council may wish to take legal opinion on the matter.

Councillor McCambridge stated that a cap on the budget would be adequate; she informed members that an amendment could be made to the policy to provide for this.

After discussion,

Councillor McMullan proposed an amendment,Seconded by Councillor Newcombe,“That the TSM’s recommendation of a 50% cap be accepted.”

After further discussion,

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Councillor McCambridge proposed a further amendment,Seconded by Councillor O Black,“That 25% of the existing budget be allocated to Irish signs, 25% to Ulster Scots and 50% to maintenance and replacement.”

After further discussions, it was agreed that the various proposals would be held until legal advice had been revealed on the matter.

Environmental Improvements/Development works at Cottage Wood Cushendall

The TSM stated that tenders in respect of the Environmental Improvements/Developments Works at Cottage Wood, Cushendall closed on Tuesday 28th February with tenders being returned from Boyd Landscapes, PRH Construction Lagan Construction Limited, JPM Contracts, FP McCann Limited and Northstone Limited Quarry & Asphalt Division.

He informed members that the lowest tender was from Boyd Landscapes and that the accuracy of this had been checked and approved.

In reply to members queries, the TSM stated that he would bring back more information on the variances between tenders.

After discussion, it was agreed that the appointment of the contractor for Cottage Wood be deferred until the next meeting when the TSM would bring details of figures requested by Councillors and the proposed schedule of reductions.

Treatment of Civic Amenity Waste

The TSM stated that as Council would be aware, civic amenity waste was currently being collected and treated by City Waste as part of a one year pilot scheme which was due to expire in June 2006.

He stated that he believed it was now widely accepted that not only did their treatment result in savings to Council but more importantly it had had a dramatic effect on Waste Dataflow Returns, with the present recycling rate standing at 23.3% for Moyle District Council.

He informed members that for this reason he would now recommend Council tender the collection and treatment of this category of waste for a three year period with options to extend for a further two years.

Councillors McAllister and McIlroy left the meeting at this point.

After discussion,

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Councillor McConaghy proposed,Seconded by Councillor McMullan and resolved,“That Council tender the collection and treatment of civic amenity waste for a three year period with options to extend for a further two years via public tender.”

War Memorial request

The TSM informed members that he had received an email from Mr Sean Trainor to request that the name of his grandfather be placed on the War Memorial at Quay Road, Ballycastle. He stated that upon checks being completed it was confirmed by the British Legion that Mr Patrick Trainor had served in the war and had died in 1942.

After discussion, it was agreed that Mr Patrick Trainor’s name would be added to the monument.

Addendum to the Technical Services Manager’s Report

Yellow Woods Challenge 2006

The TSM stated that a reception for the above challenge was being hosted on the 29 th

March 2006 at 11 am. He informed members that a teacher and 4 pupils from each school within the District were invited to a reception to award all schools their certificates of achievement and the winning schools their prizes.

He stated that the challenge ran for approximately 1 month with 12 schools within the District taking part and a combined total of 2065 pupils collected a total of 1625 directories, an average of 135 books collected in each school. He informed members that this had been a great result in just the first year for this challenge in the Moyle area and it was hoped that more schools would take part in the challenge again next year.

The TSM announced the winners; 1st Gold Oak certificate, £300 and tree saplings pack Glenaan Primary School, 2nd Silver Birch certificate, £200 and tree sapling pack Ballycastle Primary School, 3rd Bronze Beech certificate, £100 and tree sapling pack St Mary’s Primary School, Cushendall, 4th Highly Commended certificate and tree sapling pack Dunseverick Primary School, 5th Commended certificate and tree sapling pack Armoy Primary School and 6th Commended certificate and tree sapling pack St Ciaran’s Primary School, Cushendun.

He informed members that a £100 additional prize had also been awarded to the school that collected the most directories overall and the winner here was St Patrick’s and St Brigid’s Primary School, Ballycastle. He stated that all participating schools would receive a certificate of their achievement in the challenge.

Councillors McAllister and McIlroy returned to the meeting.

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Councillor McConaghy stated that all of the participating schools should be congratulated on their efforts.

Northern Ireland Office knife amnesty

The Clerk stated that he had received correspondence from the NIO safety unit regarding the possibility of involvement in a knife amnesty.

After discussion,

Councillor Harding proposed,Seconded by Councillor McConaghy and resolved,“That Council be involved in the NIO knife amnesty for members of the public to surrender knives.”

After further discussion,

Councillor Blaney proposed,Seconded by Councillor M Black and resolved,“That the Technical Services Manager’s Report would be adopted”.

06/07:06 TOURISM DEVELOPMENT / RECREATION MANAGER’S REPORT

The Tourism Development Recreation Manager’s Report, having been circulated, was taken as read.

CIE Tours/ “National Awards of Excellence” 2005

The TDRM stated that members would recall from last months report that CIE had indicated that the GCVC was to receive an award for “Best Visit” at the “Annual Awards of Excellence” in Dublin. He informed members that the Chairman, Vice-Chairman and Centre Manager travelled to Dublin on Tuesday 28th February to receive this award. He stated that this was a most prestigious award and was a credit to the management and staff of the centre.

Councillor McShane returned to the meeting at this point.

Councillor McMullan stated that he was glad to have attended the ceremony and stated that he felt that there were not enough establishments applying for recognition through CIE. He informed members that he was disappointed that no members of the NITB had been in attendance as the award for the GCVC was important for tourism.

Councillor McMullan paid tribute to Mr Holden and the GCVC staff and stated that a letter of congratulations should be sent.

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This was agreed.

Councillor Harding stated that a letter should be sent to the NITB to express Council’s disappointment in the fact that there were no representatives present at the CIE awards.

This was agreed.

The TDRM stated that this reward was all the more satisfying as it was voted for by tourists visiting venues and stated that this was very important.

Pay Machines at GCVC

The TDRM stated that some months ago one of the pay machines in the car park malfunctioned and required maintenance from the company responsible for servicing and maintenance. He informed members that despite numerous attempts over the period Council were unable to contact the company (U.T.S. Global Ltd) and stated that it had subsequently come to light that the company was no longer trading and that no other company were in a position to undertake the maintenance of these machines. He informed members that the D.O.E. (N.I.) had installed similar machines in their car parks and that because of the situation with U.T.S. Global had now removed all Schulmberger machines and replaced them with an alternative option provided by other manufacturers. The TDRM stated that as we could no longer maintain the machines at the Causeway, it was recommended that we replace the defective machine immediately and replace the other machines when required. He stated that the Capital cost of replacement was about £3,000.

After discussion, this was agreed.

DeLorean Owner’s Association of Ireland 25 th Anniversary Celebrations

The TDRM stated that correspondence had been received from the DeLorean Owner’s Association of Ireland informing Council of a four day festival part of which would involve a visit to the Causeway on Sunday 28th May this year. He informed members that as this would be a fairly substantial event receiving high profile media attention it was suggested that Council considers waiving the car parking fee for the period of time that they were at the G.C.V.C.

After discussion,

Councillor McConaghy proposed,Seconded by Councillor M Black,“That the DeLorean Owner’s Association would be permitted to use the Giant’s Causeway car park free of charge on Sunday 28th May 2006.”

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Councillor McKeegan left the meeting at this point.

Councillor Newcombe stated that he did not agree with this and pointed out that DeLorean did not carry a good name and stated that on a busy day of the year at the Causeway it would restrict car parking for visitors.

Councillor McShane agreed with these comments.

Councillor M Black stated that Council should be encouraging days like this.

The TDRM agreed and stated that events like this had been permitted previously and pointed out that this event had been mentioned on the programme for the Celtic European Festival of the Sea.

On a vote being taken, there were ten votes in favour and three against the proposal which was carried.

Councillor McKeegan returned to the meeting at this point.

Sustrans National Cycle Network, Torr Road (C82)

The TDRM stated that members would recall that a meeting was arranged with a representative of Sustrans to look at the route signage for Route 93 of National Cycle Network. He informed members that it was felt that there were too many signs along the section of the route. He pointed put that officers and Cllr McCambridge drove along the route with the area manager for Sustrans, Eamonn Brown, and pointed out the finger signs that were unnecessary.

He informed members that correspondence had been received from Mr Brown indicating his agreement that there was too much signage and that he was working with the Roads Service to rectify the situation.

Councillor McMullan stated that he felt that the sign at Ardclinnis on the grass verge took away from the facility.

After discussion, the TSM stated that this could be removed.

This was agreed.

Parking on Approach Roads to GCVC

The TDRM stated that members would be well aware of the seriousness and danger of parking on road and verge on the approaches to the Causeway. He stated that at a recent meeting of the Causeway Coast A.O.N.B. Management Group, Mr John Young, Roads Service, informed members of a proposal to undertake the necessary

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procedure/consultation to put in place ‘No Waiting’ restrictions on both sides of the three approach roads within the areas identified in the attached map attached at appendix 3. He pointed out that this action had the full support of P.S.N.I. and it was hoped that the process would be completed and double yellow lines in place by the start of the summer.

Councillor McIlroy stated that the fact that something was being done about this problem was very welcome and pointed out that there could one hundred vehicles using this road at any one time.

Councillor McCambridge stated that this move was not enough and informed members that once this measure was in place adequate parking would have to be considered.

Councillor McAllister enquired about the use of the field as proposed previously for an overflow car park.

The Clerk stated that the application had been submitted for this purpose but that the Planning Service had requested a full application for this to be considered.

After further discussion, it was agreed that the TDRM would report back to Council on the situation regarding possible parking solutions at the Giant’s Causeway.

Kinbane Castle, Directional Road Sign

The TDRM stated that the D.O.E. Environment & Heritage Service had informed Council of their intention to replace the existing brown sign which read “Kinbane Castle” with a new sign “Kinbane Head”. He informed members that the reason for this was that the access to the castle was closed so only the headland could be accessed by visitors. He pointed out that E.H.S. had indicated that this situation would continue for the foreseeable future.

Councillor Newcombe stated that the EHS had moved too quickly on this matter and pointed out that they had changed the signage on tourist brochures. He stated that he did not agree with the change of the sign and pointed out that this was occurring just weeks after Council had agreed not to maintain the path.

The TDRM stated that the view of EHS was that in view of the fact that the Castle was inaccessible it was not advisable to direct people to the castle.

Councillor Newcombe stated that there was no indication of the existence of a castle.

After further discussion,

Councillor Newcombe proposed,Seconded by Councillor Blaney,

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“That Council do not accept the newly proposed signage.”

On a vote being taken, there were five votes in favour of and six votes against the proposal which was lost.

After discussion,

Councillor McAllister proposed,Seconded by Councillor M Black and resolved,“That Tourist Development / Recreation Manager’s Report be adopted.”

06/07:07 REPORT FOR ADMINISTRATION AND FINANCE DEPARTMENT

The Report for Administration and Finance Department having been circulated, was taken as read.

Voluntary Contributions

The DFA stated that requests for Voluntary Contributions had been received from the following groups; Ballycastle and District Horse Ploughing Society and Habitat for Humanity.

She informed members that the budget of £2,000 for this current financial year had been spent.

After discussion, it was agreed that requests for Voluntary Contributions from Ballycastle and District Horse Ploughing Society and Habitat for Humanity would be granted out of the incoming budget.

Absenteeism Report 2004/05

The DFA stated that a copy of the Local Government Auditor’s Report for Absenteeism 2004/05 was attached at Appendix 2.

She informed members that as can be seen from the Report, the position of Moyle had improved overall. She stated that the short term absence had improved from category B to A, long term from category D to C and overall from category D to C. She pointed out that this was very encouraging, and as previously stated, monitoring and reporting was ongoing on a monthly basis both to Council and to Senior Officers. She informed members that it was hoped that through these recording and reporting systems, and the effective implementation of the Absenteeism Policy, these improvements would be translated into our figures for the 2005/06 year.

In reply to Councillor McIlroy, it was agreed that the financial figure for absenteeism in the Council would be brought back to Council.

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Fisherman’s Path

The DFA stated that following Council’s decision to advertise the sale of the Fisherman’s Path by Private Treaty, a letter had been received from P J McIlroy & Son, stating that the highest offer received was £6,000 from Mr Francis McGinn, North Street, Ballycastle, which they considered to be a fair market price for this property considering its unique location and the restriction on possible usage of the pathway. However, she pointed out, as reported to Council in January, an initial reserve value of £10,000 was mentioned.

The DFA informed members that a valuation had been requested from the VLA in the past, for audit and best value purpose and the advice received indicated that a value of £5,000 would be market value.

After discussion,

Councillor Newcombe proposed,Seconded by Councillor M Black and resolved,“That Council proceed with the sale of Fisherman’s Path for the sum of £6,000.”

C & E Developments

After discussion,

Councillor M Black proposed,Seconded by Councillor Harding and resolved,“That the meeting continue in committee.”

The DFA outlined details of a possible land swap at Fairhill Street, Ballycastle which would facilitate an extension of the Tow River path.

She stated that any negotiations would also be subject to approval by the Local Government Auditor and informed members that advice was currently being sought in relation to this aspect.

After discussion, it was agreed that a site meeting would be held at the Tow River Path on Wednesday 15th March following the arranged site meeting at the bus shelter, Quay Road, Ballycastle.

The meeting continued out of committee.

Internal Audit

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The DFA stated that as required by the Local Government Auditor, Internal Audit was required to be carried out on an annual basis. She stated that this service was awarded to Helm in 2002-2003 for a three year period. She informed members that since the initial three year period had now expired, this service would be re-tendered, and it was proposed that the duration of the tender be for 2005-06 for a four year period i.e. up to 2008-2009.

After discussion,

Councillor McConaghy proposed,Seconded by Councillor McMullan and resolved,“That the Internal Audit service would be re-tendered for a four year period up to 2008/2009.”

After discussion,

Councillor McIlroy proposed,Seconded by Councillor Newcombe and resolved,“That the Finance and Administration Report be adopted.”

06/07:08 EMMIGRATION PROPOSALS – WHICH ARE CURRENTLY BEFORE AMERICAN CONGRESS(Requested by Councillor M Black)

Councillor M Black stated that thousands of families across the Island of Ireland, and many form this Council area, had loved ones living and working in America. She stated that since the Great Famine, the tradition of Irish people immigrating to America had continued and a strong bond between the two countries existed for this very reason.

She stated that thankfully there were many senators and Congressmen from both the Democratic and Republican parties, who support Irish people living in their country, because they could see the benefits many Irish people were bringing to the American economy and community life.

Councillor Black urged Council to understand the importance of this issue to many people living in this area. She stated that many families spent special times of the year apart, simply because their loved one living in America is afraid to come home in case they can’t get back out. She informed members that this Council must support these families and write to the embassies in Dublin, London and Consulate General in Belfast to express our concern on behalf of residents of this council area and to advise them of our support for the Kennedy/McCain Bill.

Councillor Harding stated that she had no problem with the motion in its entirety but pointed out that there had been no notice of this motion.

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After discussion, it was agreed that a letter would be sent to the US embassies in Dublin, London and the Consulate in Belfast to show Council’s support of the Emigration proposals currently before American Congress.

06/07:09 FINANCIAL SUPPORT FROM COUNCIL FOR SPECIAL OLYMPICS(Requested by Councillor M Black)

Councillor M Black stated that it was important to support this event. She informed members that it cost £1.7 million to stage this event and although funding had been secured from various places she pointed out that Council should consider making a donation.

Councillor Blaney stated that he thought that the Moyle Sports Advisory Committee was dealing with this issue.

The TSM stated that events were being organised making reference to the Torchlight event. He informed members that details regarding this would be brought back to Council.

Councillor McShane stated that she agreed with the sentiments of Councillor Black. She informed members that North Antrim Community Transport would give their services free of charge to take children around the district.

06/07:10 RELOCATION OF THE BUS SHELTER AT BALLYCASTLE SEAFRONT(Requested by Councillor Harding)

Councillor Harding stated that a lot of people had been in contact regarding the relocation of the Bus Shelter at Ballycastle Seafront. She informed members that she wished to assure people that it was not the case that the shelter would be removed and stated that there would be a bus shelter at the Seafront.

06/07:11 ISLAY FESTIVAL (Requested by Councillor Graham)

Councillor Graham stated that numbers were required for members attending the Islay Festival.

Councillor McDonnell enquired why money was being spent on a festival in Scotland.

In reply, Councillor Graham stated that there would be a return visit to the Lammas Fair.

After discussion the following Councillors were nominated to attend the Islay Festival;

Councillor McCambridge proposed Councillor Blaney

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Seconded by Councillor M Black

Councillor Harding proposed Councillor GrahamSeconded by Councillor M Black

Councillor McAllister proposed Councillor McIlroySeconded by Councillor Hartin

After further discussion,

Councillor McDonnell proposed and amendment,Seconded by Councillor McShane,“That no representatives attend this festival as the spending was not justified.”

On a recorded vote being taken on the amendment, Councillors McDonnell and McShane voted in favour and Councillors Graham, Harding, Hartin, McAllister and McIlroy voted against the amendment which was lost. Councillors M Black, O Black, Blaney, McCambridge, McConaghy, McMullan, McKeegan, and Newcombe abstained from the vote.

It was therefore agreed that Councillors Blaney, Graham and McIlroy be nominated to attend the Islay festival.

06/07:12 NOTICE OF DETAILS OF COUNCILLORS MOTIONS TO BE DISCUSSED AT COUNCIL MEETINGS (Requested by Councillors Harding and O Black)

Councillor Harding referred to Item 9 on the agenda from the 27th February 2006 which was Councillor McShane’s motion on the Green Paper and correspondence to Bertie Ahern. She informed members that there had been no indication or notice of motion previous to this, she also pointed out that this had been a provocative motion and had caused a lot of friction amongst members.

After discussion,

Councillor Harding proposed,Seconded by Councillor M Black,“That Notices of Motion should be signed by the proposer and should be lodged with the Clerk five days before the date of the Council meeting and sent out with the agenda.”

Councillor O Black agreed that more notice was required for motions of importance. She informed members that there should be an opportunity to read these before the meeting.

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Councillor Blaney stated that Councillor Harding was often permitted to discuss items which were not on the agenda.

Councillor McShane stated that the motion brought forward by her was not provocative and stated that there was no notice of motion for this brought forward from Councillor Harding.

In reply, Councillor Harding stated that this was not a motion but a proposal.

Councillor McMullan stated that there would be confusion over what was a motion. He stated that he had proposed the introduction of standing orders but that this had been turned down. He suggested that rather than all agenda items being put in writing and circulated as this may lead to, that any motions deemed to be political be circulated.

Councillor McDonnell stated that members needed to be aware of key issues in a meeting and that notice of these would allow Councillors to be in attendance to vote on these.

After further discussion,

Councillor McMullan proposed an amendment,Seconded by Councillor Newcombe,“That only items of a political nature need be circulated prior to Council meetings.”

On a vote being taken, there were seven votes in favour and six against the amendment which was carried.

06/07:13 WRITE TO DOE ROADS SERVICE RE CONTRACTORS ENSURING SIGNS ARE SECURE AND NOT A DANGER TO PEADESTRIANS(Requested by Councillor Graham)

Councillor Graham requested that a letter be sent to DOE Roads Service re contractors signs to ensure that these were secure and not a danger to pedestrians.

This was agreed.

06/07:14 SETTING A CAP ON THE ANNUAL BUDGET FOR STREET SIGNAGE(Requested by Councillor McCambridge)

This item had been dealt with earlier in the meeting.

06/07:15 TO WRITE TO THE DEPARTMENT OF AGRICULTURE REQUESTING AN EXTENSION OF THE SLURRY SCHEME WHICH IS DUE TO CLOSE IN OCTOBER 2006.

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(Requested by Councillor Graham)

After discussion,

Councillor Graham proposed,Seconded by Councillor McCambridge and resolved,“That a letter be sent to the Department of Agriculture requesting an extension of the Slurry Scheme which was due to close in October 2006.”

06/07:16 TRAFFIC MANAGEMENT IN BALLYCASTLE(Requested by Councillor McCambridge)

Councillor McCambridge stated that Ann Street in Ballycastle was becoming difficult to manage. She informed members that lorries were parking on the new kerbs and stated that this would damage the paving stones. She informed members that the traffic warden scheme was due to be privatised in August and that this would lead to traffic chaos. She informed members that when this occurred they would be permitted to clamp. She stated that stated that parking bays should be introduced.

Councillor Newcombe stated that immediate action was required to regulate the traffic in the town. He informed members that multi-nationals were being invited into the town and that there were no traffic regulations in place. He stated that loading bays were fine but suggested that there be a set time for this, for example between 7-8. He also suggested that a one way system be introduced right to the seafront.

Councillor Harding stated that this had been tried in the past but that a lot of the lorries were coming from Belfast and Armagh etc and that this would be an unfeasible time.

Councillor McAllister left the meeting at this point.

Councillor McMullan stated that using Cushendall as an example a different delivery day could be used. He stated that deliveries could be delivered from the car park.

Councillor Blaney stated that the DOE did not allow delivery from the car park.

Councillor McIlroy left the meeting at this point.

Councillor M Black suggested that a sub committee be formed to discuss the options available.

After further discussion, Councillor McMullan stated that he could write to traders, the DOE and Councillors to arrange a meeting to discuss any ideas.

06/07:17 COTTAGE SITE CUSHENDALL, CUSHENDALL DEVELOPMENT GROUP’S PROPOSALS

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(Requested by Councillor O Black)

After discussion,

Councillor O Black proposed,Seconded by Councillor McCambridge and resolved,“That the meeting continue in committee.”

It was agreed that a meeting of the Cushendall District Development Group would be called to discuss the proposals regarding the Cottage Working Group.

The meeting continued out of committee.

06/07:18 SAFETY ON SCHOOL BUSES(Requested by Councillor O Black)

Councillor O Black requested that a letter be sent to the NEELB, DOE and DRD regarding encouragement of safety on school buses and to ask what action was being taken in view of the recent report.

After discussion, this was agreed.

06/07:19 DEDICATED DIVING TEAM IN THE NORTH(Requested by Councillor O Black)

Councillor O Black requested that Council write to DTNI, the PSNI Chief Constable, the Coastguard and direct rule ministers to ask that they support a dedicated diving team in the north due to recent accidents at sea.

Councillor McCambridge supported these comments and stated that there were not enough diving personnel in the north.

After discussion, this was agreed.

06/07:20 COUNCIL TO LOOK AT ANTI-RACISM SEMINAR IN MOYLE(Requested by Councillor McMullan)

Councillor McMullan requested that Council condemn Racial Discrimination in all forms and asked that Council host an event in support of the International Day Against Racial Discrimination.

After discussion, it was agreed that Council would hold an Anti-racism seminar in Moyle some time around 21st March 2006.

06/07:21 GRADUAL WITHDRAWAL OF POST OFFICE CARD ACCOUNT

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(Requested by Councillor McConaghy)

Councillor McConaghy referred to the withdrawal of the post office card account and stated that he thought that the MLA’s would have done something about this. He informed members that this would be finished by 2008/2010. He stated that this would leave no option but the use of the bank and informed members that this would be an inconvenience to a lot of elderly and rural people

After discussion,

Councillor McConaghy proposed,Seconded by Councillor McIlroy and resolved,“That a letter be sent to all MLAs and members of parliament asking them to oppose in the strongest terms the withdrawal of Post Office card account.”

06/07:22 CONFERENCES, COURSES

EU Town Twinning Conference. To be held on 18 th – 21 st May 2006 at the St Patrick Centre, Market Street, Downpatrick

There were no nominations for this conference.

06/07:23 NOTICES OF APPLICATIONS UNDER THE LICENSING (NI) ORDER 1996 AND BETTING, GAMING, LOTTERIES AND AMUSEMENTS (NI) ORDER 1985.

The Clerk stated that applications had been received under the Licensing (NI) Order 1996 for the following:

Application for an occasional licence for An Caman, Bridge Street, Cushendall for entertainment on 12th March 2006 at Cushendall Hurling Club.

There was no objection to the above application.

06/07:24 SEALING OF DOCUMENTS

There were no documents for signing and sealing.

06/07:25 CORRESPONDENCE

Letter dated 2 February from the Planning Service regarding application E/2005/0292/O – Site for dwelling and domestic garage on land adjacent to the rear of 36 Straid Road, Ballycastle.

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Councillor Harding stated that she was very disappointed with this but that there was nothing to be done due to the new rules.

Councillor McMullan requested that the applications listed at (l) and (m) on the agenda be included with this application and that a letter be sent to object to these decisions.

After discussion, it was agreed that a letter would be sent to the Planning Service to object to the decision made in applications E/2005/0292/O, 62 Middlepark Road, Cushendall and 110m NE of Kilgarrive Graveyard, Glendun Road, Cushendun.

Letter dated 6 February from North Down Borough Council requesting Councils support for their motion to introduce a plastic bag tax

After discussion,

Councillor McConaghy proposed,Seconded by Councillor M Black and resolved,“That Council support the motion from North Down Borough Council to introduce a plastic bag tax.”

Letter dated 17 February from the Roads Service regarding the directional signs in Cushendall.

After discussion, it was agreed regarding the directional signs in Cushendall that the site would be restored to its original state.

Letter dated 23 February from The Somme Association enquiring if Council would like to be represented at the 2006 Somme Pilgrimage for the 90 th Anniversary .

After discussion,

Councillor McIlroy proposed,Seconded by Councillor M Black and resolved,“That Councillor McAllister would be nominated to attend the Somme Association Pilgrimage.”

Letter dated 27 February from the NEELB in response to Council’s letter regarding Bushmills Library

Councillor McConaghy stated that he was very disappointed with the response to the issue of the closure of Bushmills library.

After discussion, it was agreed that a letter would be sent to the NEELB regarding the sale of Bushmills Library emphasising the fact that Councillor McConaghy was party to the agreement regarding the 999 year lease for public use by the people of Bushmills.

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Letter from the Department for Culture, Media and Sport, regarding television reception in the Ballycastle area.

Councillor Blaney referred to the letter regarding RTE television reception in the Ballycastle area. He stated that it appeared to be a different agenda with each letter.

After discussion, it was agreed that a letter would be sent to the Department of Culture, Media and Sport regarding their change of policy regarding television reception in the Ballycastle area since the last letter had been sent as now RTE was only available through satellite.

Other Correspondence/Reports not circulated

It was agreed that nominations for the Secretary of States Garden Party would be forwarded to the Clerk.

06/07:26 ANY OTHER BUSINESS WHICH MAY OF NECESSITY ARISE

Cross Border Achievement Presentation

Councillor McConaghy stated that he felt that he had been ignored at the Cross Border Achievement presentation by one individual in particular. He informed members that the reception from the Nenagh representatives and others had been welcoming and friendly but that the attitude of one person had been annoying.

Councillor Blaney agreed with these comments and stated that Councillor McConaghy had been ignored.

In reply, Councillor McMullan stated that he would look into this matter personally.

Nenagh presentation

After discussion,

Councillor McConaghy proposed,Seconded by Councillor Newcombe and resolved,“That Councillors McMullan, Blaney McIlroy and McConaghy would be nominated to travel to Nenagh to present their award for Cross Border Achievement.”

Renewables Seminar

After discussion, it was agreed that any Councillors wishing to attend the renewables seminar in the Ecos Centre would be permitted to go on an official basis.

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The meeting concluded at 1:35 pm

……………………………………………………..CHAIRMAN

……………………………………………………..CLERK & CHIEF EXECUTIVE

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