minutes of the meeting of the board of trustees of … · planning process this year. public...

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MINUTESOFTHEMEETINGOF

THEBOARDOFTRUSTEESOFTHE

NEIGHBORHOODCHARTERSCHOOLOFHARLEM

August26,2015

AregularlyscheduledmeetingoftheBoardofTrustees(the“Board”)ofTheNeighborhoodCharterSchoolofHarlem(the“School”),washeldat421West145thStreet,NewYork,NewYorkonAugust26,2015beginningat6:00p.m.localtimepursuanttonoticedulygiven.

ThefollowingTrusteeswerepresent:Brian Hamilton, Justena Kavanagh,RuthMeyler,AllisonMaynePeters,Andrew Popper, AdamRashid,Arthur Sadoff, Nicole Scanlin andPatriciaSoussloff.

TheHeadofSchoolBrettGalliniwasalsopresent.

CliffSchneiderandJeffersonHugheswereabsentwithpriornotice.

GailBrousalandDerekFlemingwereabsentwithoutpriornotice.

Ms.MeylerpresidedasChairofthemeetingandPatriciaSoussloffrecordedtheminutesasSecretary.Ms.Meylercalledthemeetingtoorderat6:05p.m.

WelcomeandPresident’sReport.Ms.MeylergaveabriefoverviewofthemeetingagendaandaskedTrusteestonotethedatesontheBoardcalendarofcommitteeresponsibilities,whichwascirculatedinadvanceofthemeeting.ShealsoreferencedtheSchool’s2015AnnualReporttotheSED,copiesofwhichwerecirculatedinadvanceofthemeeting.TheBoarddiscussedembarkingonastrategicplanningprocessthisyear.

PublicComment.Norequestsforpubliccommentwerereceived.

ApprovalofMinutes.Ms.SoussloffaskedforamotiontoapprovetheminutesoftheJune24,2015meeting,circulatedinadvanceofthemeeting.Themotionwasmade,secondedandunanimouslyapproved.

HeadofSchoolReport.Mr.Gallinipresentedtheresultsandananalysisofthethirdgrade’sperformanceonthe2014-15NYStateTests.HethendiscussedtherecentdepartureoftheDeanofStudents.Finally,hedescribedhisproposedplansforhisownprofessionaldevelopmentwhichwillrequirethatheleaveschoolthirtyminutesearlytwodaysaweekandthatcertainboardmeetingsberescheduled.

FacilitiesUpdate.Ms.SoussloffandMs.MeylerupdatedtheBoardon

developmentspertainingtothesiteat691St.NicholasAvenueandotherpotentialsites.

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ExecutiveSession.Uponmotiondulymade,secondedandunanimouslyapproved,theBoardwentintoExecutiveSessiontodiscussanevaluationandcompensationreviewplanfortheHeadofSchoolthisyearandMr.Gallini’sproposedprofessionaldevelopmentplan.Mr.Gallinileftthemeeting.Attheendofthediscussion,theExecutiveSessionwasendedpursuanttoamotionwhichwassecondedandunanimouslyapproved.

Adjournment.TherebeingnofurtherbusinesstocomebeforetheBoard,themeetingwasadjournedat8:00pm.

Respectfullysubmitted,

PatriciaSoussloffSecretary

I,PatriciaSoussloffdoherebycertifythatIamthedulyqualifiedandactingSecretaryofNeighborhoodCharterSchoolofHarlem,aNewYorkeducationcorporationandthattheaboveisatrueandcompletecopyoftheMinutesofthemeetingoftheBoardofTrusteesofthesaidcorporationheldonAugust26,2015.Dated:2015

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September28,2015

AregularlyscheduledmeetingoftheBoardofTrustees(the“Board”)ofTheNeighborhoodCharterSchoolofHarlem(the“School”),washeldat132West124thStreet,NewYork,NewYorkonSeptember28,2015beginningat6:00p.m.localtimepursuanttonoticedulygiven.

ThefollowingTrusteeswerepresent:Gail Brousal , Derek Fleming, Brian Hamilton, Jefferson Hughes, Justena Kavanagh,RuthMeyler,AllisonMaynePeters,,Arthur Sadoff, andPatriciaSoussloff.

TheHeadofSchoolBrettGalliniwasalsopresent.

AndrewPopper,AdamRashidandNicoleScanlinwereabsentwithpriornotice. CliffSchneiderwasabsentwithoutpriornotice.


WelcomeandPresident’sReport.Ms.MeylerproposedtheSchoolrequestacharterrevisionincreasingthemaximumnumberofstudentsenrolledgiventhattheSchoolissuccessfullyservingmorestudentsthanoriginallyplanned,thatwehavealargewaitlistandhavealmostreachedmaximumenrollmentasstatedinourCharterAgreement.Followingdiscussion,amotionwasmade,secondedandunanimouslyapprovedtoadoptaResolutionintheformofExhibitA.Ms.MeyleralsocalledTrustees’attentiontoarevisedBoardMeetingCalendarcirculatedinadvanceofthemeetingandaskedTrusteestoupdateanyrelevantbiographicalinformationfortheSchool’swebsiteaswellastocompletethefinancialdisclosureformsrequiredbytheSED.


ApprovalofMinutes.Ms.SoussloffaskedforamotiontoapprovetheminutesoftheAugust26,2015meeting,circulatedinadvanceofthemeeting.Themotionwasmade,secondedandunanimouslyapproved.

FacilitiesUpdate.Ms.SoussloffupdatedtheBoardondevelopmentspertainingtothesiteat691St.NicholasAvenue.

HeadofSchoolReportandPresentation.Mr.GallinipresentedanoverviewofhisplansforpreparingtheSchool’scharterrenewalapplicationduenextyear.

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Healsoreportedonconversationswithaprospectiveparentaboutapotentialopeningthatdidnotmaterialize.Mr.Gallinithengavealengthypresentationonteacherturnoverandstaffmorale,highlightingthechallengesofteachingandthestepsheistakingtoimprovethemoraleandqualityoflifeforthestaff.Discussionensued.

StrategicPlanning.Ms.MeylerproposedcreatingaStrategicPlanning

Committee(SPC)oftheBoard.AsafirststepsherecommendedconveningaspecialmeetingoftheBoardtodiscussthecompositionandmandateoftheSPC.Shesaidshewouldcirculatebyemailpotentialdatesandtimesforthemeeting.

Adjournment.TherebeingnofurtherbusinesstocomebeforetheBoard,

themeetingwasadjournedat7:50pm.


PatriciaSoussloffSecretary

I,PatriciaSoussloffdoherebycertifythatIamthedulyqualifiedandactingSecretaryofNeighborhoodCharterSchoolofHarlem,aNewYorkeducationcorporationandthattheaboveisatrueandcompletecopyoftheMinutesofthemeetingoftheBoardofTrusteesofthesaidcorporationheldonSeptember28,2015.Dated:2015

ExhibitA

RESOLUTIONAUTHORIZINGAREQUESTFORCHARTERREVISIONTOINCREASETHENUMBEROFSTUDENTS

WHEREASNCSHissuccessfullyservingsignificantlymorestudentsthanoriginallyplannedandhasalmostreacheditsmaximumenrollmentasstatedintheSchool’sCharterAgreement;ANDWHEREASNCSHcurrentlyhas(Bretttoprovidetheexactnumber)studentsonitswaitinglistandwishestocontinuetoserveasmanystudentsaspossible;Nowitisherebyresolvedthat:RuthMeyler,PresidentoftheBoardofTrustees,isherebyauthorizedtosubmittotheBoardofRegentsarequestforarevisiontothe

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School’sChartertoincreasethemaximumenrollmentfrom323studentsto375students.

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October26,2015

AregularlyscheduledmeetingoftheBoardofTrustees(the“Board”)ofTheNeighborhoodCharterSchoolofHarlem(the“School”),washeldat132West124thStreet,NewYork,NewYorkonOctober26,2015beginningat6:00p.m.localtimepursuanttonoticedulygiven.

ThefollowingTrusteeswerepresent:Gail Brousal, Derek Fleming, Brian Hamilton, Jefferson Hughes, Justena Kavanagh,RuthMeyler,AllisonMaynePeters,Andrew Popper, Adam Rashid, Nicole Scanlin,Arthur Sadoff, andPatriciaSoussloff.

TheHeadofSchoolBrettGalliniwasalsopresent.Mr.JamesPearson,thenewDirectorofSchoolCulture,waspresentforthefirstpartofthemeeting.

CliffSchneiderwasabsentwithpriornotice.


WelcomeandPresident’sReport.Ms.MeylerwelcomedtheSchool’snewDirectorofSchoolCulture,JamesPearson,andMr.Galliniintroducedhim.Mr.Pearsonsaidafewwords,waswelcomedbytheBoardandleftthemeeting.


ApprovalofMinutes.Ms.SoussloffaskedforamotiontoapprovetheminutesoftheSeptember28,2015meeting,circulatedinadvanceofthemeeting.Themotionwasmade,secondedandunanimouslyapproved.

FacilitiesUpdate.Ms.SoussloffupdatedtheBoardondevelopmentspertainingtothesiteat691St.NicholasAvenue.AstheBoardwasawaretheLeaseAgreementforthesiteexpiredbecausethecommencementdatepassedduetodelaysinfinancingandcityapprovals.TheSchoolanddeveloperarenegotiatingthetermsofanamendmenttotheLeaseAgreementwhichwillextendthecommencementdateandamendcertainotherterms.Ms.Soussloffpresentedtheagreedtermsanditemsstillsubjecttonegotiation.Afterdiscussion,amotionwasmade,secondedandunanimouslyapprovedtoadoptaResolutioninsubstantiallytheformofExhibitAauthorizingtheTaskForcenamedthereintonegotiatethefinaltermsoftheAmendmentandauthorizingMs.SousslofftosigntheAmendmentonbehalfoftheSchool.

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ReviewofNewWebsite.Ms.SmithwalkedtheBoardthroughthefeaturesoftheSchool’snewwebsite.

HeadofSchoolPresentationofGoals.Mr.Gallinipresentedanoverviewofhisgoalsfortheyearincludinggoalsforinternalassessmentresults,NYStatetestresultsforthethirdandfourthgrade,andothergoalsforstudentandstaffdevelopment.


Respectfullysubmitted, PatriciaSoussloffSecretary

I,PatriciaSoussloffdoherebycertifythatIamthedulyqualifiedandactingSecretaryofNeighborhoodCharterSchoolofHarlem,aNewYorkeducationcorporationandthattheaboveisatrueandcompletecopyoftheMinutesofthemeetingoftheBoardofTrusteesofthesaidcorporationheldonOctober26,2015.Dated:2015

ExhibitA

RESOLUTIONAUTHORIZINGEXECUTIONOFANAMENDMENTTOTHELEASEBETWEENTHESCHOOLAND691ST.NICHOLASJVLLC

WHEREAS, the School entered a Lease Agreement dated December 25, 2013

with 691 St. Nicholas JV LLC for the lease of a purpose built school facility (the “Building”) to be built on the vacant lot at 691 St. Nicholas Avenue; and

WHEREAS, construction of the building has been delayed beyond the

Commencement Date provided in the lease; and WHEREAS, the School desires to amend the Lease pursuant to the terms of an

amendment (the “Amendment”) which will extend the Commencement Date to July 2017, provide for a construction contribution of $1,000,000 by the School which will be held in escrow at Deutsch Bank and returned in the form of rent abatement for the first year of occupancy, and other terms discussed at the Board meeting but not yet agreed upon by the parties; and

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WHEREAS, Ruth Meyler, Patricia Soussloff and Cliff Schneider (together, the “Task Force”) have been negotiating the terms of the Amendment on behalf of the School and anticipate concluding negotiations and the drafting of the Amendment in the next few days, and in the interest of time to move the project forward, seek Board approval to complete negotiations and enter into the Amendment;

BE IT RESOLVED, the School is hereby authorized and empowered to enter into

the Lease consistent with the terms and conditions as set forth above with such modifications as the Task Force deems necessary but ensuring that the School maintains the proper reserves and conservative forecasting required by the Board in all transactions; BE IT FURTHER RESOLVED, that Patricia Soussloff be, and hereby is authorized and directed, at any time and from time to time, to do all such things and acts and to execute and deliver all such applications, documents and instruments in writing and to expend such fees for and on behalf of the School as may be necessary or advisable in order to give effect to and, generally, carry out the intent of these resolutions including, without limitation, to negotiate, execute and deliver the Amendment and documents required in connection with the Amendment, in the name and on behalf of the School, on such terms and conditions as approved by the Task Force, which approval shall be conclusively evidenced by the execution and delivery of such applications, documents and instruments in writing; and BE IT FURTHER RESOLVED, that all actions previously taken by the Task Force in furtherance of the foregoing resolutions are hereby ratified and confirmed.




December7,2015

AregularlyscheduledmeetingoftheBoardofTrustees(the“Board”)ofTheNeighborhoodCharterSchoolofHarlem(the“School”),washeldat132West124thStreet,NewYork,NewYorkonDecember7,2015beginningat6:00p.m.localtime

pursuanttonoticedulygiven.

ThefollowingTrusteeswerepresent:GailBrousal,DerekFleming,JeffersonHughes,AllisonMaynePeters,AndrewPopper,AdamRashid,NicoleScanlin,Cliff

SchneiderandandPatriciaSoussloff.

TheHeadofSchoolBrettGalliniwasalsopresent,aswasMs.StephanieHubbell,oneoftheSpeechandLanguagePathologists.SheritaSmith,Directorof

Operations,waspresentforportionsofthemeeting.

RuthMeyler,JustenaKavanaugh,ArthurSadoff,andBrianHamiltonwere

absentwithpriornotice.

Ms.SoussloffpresidedasChairofthemeetinginMs.Meyler’sabsenceandAllisonMaynePetersrecordedtheminutesonbehalfofMs.Soussloff.Ms.Soussloffcalledthemeetingtoorderat6:03p.m.

Welcome.Ms.SoussloffinformedtheboardthattheSEDhasacceptedtheSchool’srequesttoincreaseenrollment.Shealsoprovidedanupdatethatthelease

amendmentfor691St.Nicholashasbeensigned.Ms.Soussloffaskedforamotion

toelectCliffSchneiderasatrusteeinaccordancewithnewSEDrequirements.Themotionwasmade,secondedandunanimouslyapprovedintheformofExhibitA.


ApprovalofMinutes.Ms.SoussloffaskedforamotiontoapprovetheminutesoftheOctober26,2015meeting,circulatedinadvanceofthemeeting.The

motionwasmade,secondedandunanimouslyapproved.

FacilitiesUpdate.Ms.SoussloffupdatedtheBoardondevelopments

pertainingtothesiteat691St.NicholasAvenue.Followingdiscussion,Ms.Soussloffaskedforamotiontoapproveanincreaseinrentandtoauthorizehertonegotiateandexecutealeaseamendmentreflectingtheincreaseinrent.Themotionwas

made,secondedandunanimouslyapprovedintheformofExhibitB.

HeadofSchoolReport.Mr.Gallinipresentedasnapshotofthestudents’academicprogressandreportedonthelatestassessmentresults.Ms.Hubbellgaveapresentationonthesocial-emotionallearningcomponentoftheschool.

ClosingBusiness.Mr.Rashidaskedforamotiontoapproveapolicy,adraftofwhichwascirculatedinadvanceofthemeeting,tomaintainreservesintheSchool’sbudgetforoperatingcashandapermanentfacility.Themotionwasmade,secondedandunanimouslyapprovedintheformofExhibitC


Respectfullysubmitted, AllisonMaynePetersOnbehalfofPatriciaSoussloff,Secretary

I,AllisonMaynePetersdoherebycertifythatIpreparedtheseMinutesonbehalfofPatriciaSoussloff,thedulyqualifiedSecretaryofNeighborhoodCharterSchoolofHarlem,aNewYorkeducationcorporationandthattheaboveisatrueandcompletecopyoftheMinutesofthemeetingoftheBoardofTrusteesofthesaidcorporationheldonOctober26,2015.Dated:2015

ExhibitA

RESOLUTIONTOELECTCLIFFSCHNEIDERASATRUSTEE

TheNEIGHBORHOODCHARTERSCHOOLOFHARLEMBoardofTrustees,havingconductedathoroughbackgroundcheckviaafingerprintscanasrequiredandhavingdiscoverednoStateorfederalcriminalhistory,orhavingprovidedsuchhistorytoSEDiffound,hasvotedtoselectCliffSchneiderasafinalcandidatetoitsBoardofTrustees,withatermexpiringontheconclusionofthethirdAnnualMeetingafterhiselection,pendingapprovalbySED.TheresolutionapprovingCliffSchneiderisformallyadopteduponSED’sapproval.

ExhibitB

RESOLUTIONAPPROVINGSECONDAMENDMENTTOLEASEBETWEENTHESCHOOLAND691ST.NICHOLASJVLLCINCREASINGRENT

WHEREAS,theSchoolenteredaLeaseAgreementdatedDecember25,2013with691St.NicholasJVLLCfortheleaseofapurposebuiltschoolfacility(the“Building”)

tobebuiltonthevacantlotat691St.NicholasAvenue,whichLeaseAgreementwas

amendedbyanAmendedandRestatedFirstAmendmentofLeasedatedNovember

17,2015(asamended,the“LeaseAgreement”);and

WHEREAS,theBoardhasdeterminedthatitisintheinterestoftheschooltoamendtheLeaseAgreementsoastoincreasetherentpayable.

BEITRESOLVED,thattheLeaseAgreementbeamendedtoincreasetherentpayabletoamaximumof$34persquarefootforupto43,500squarefeetofspace,

andthatPatriciaSoussloff,VicePresident,isherebyauthorizedanddirectedto

negotiate,executeanddeliverthenecessaryamendmentanddocumentsrequiredin

connectionwithit,inthenameandonbehalfoftheSchool,whichapprovalshallbe

conclusivelyevidencedbytheexecutionanddeliveryofsuchdocumentsand

instrumentsinwriting.

ExhibitC

RESOLUTIONADOPTINGPOLICYFOROPERATINGCASHBALANCEAND

FACILITYRESERVES

BEITRESOLVED,thattheSchoolherebyadoptsthefollowingpolicieswithrespecttoitsOperatingCashBalancesandFacilityReserves:

OperatingCashBalanceTheBoarddeemsitfinanciallyprudenttomaintain,atalltimes,anOperatingCash

Balanceofatleasttwomonthsofannualexpenses(onaforwardlookingbasis).The

Boardhasmadethisdeterminationbasedonrecommendationfromitsfinancial

consultant,aswellastheBoard’sownbudgetingandforecasting.

n IndeterminingthesizeoftheOperatingCashBalance,theBoardhastakenintoaccountanyfutureincreasesinexpenses,oranylargefuturecapital

expenditures(unrelatedtoanewfacility).

FacilityReserveNCSHexpectstoenterintoalong-termleaseforanewfacility,andtheBoardhas

resolvedtoestablishaFacilityReserveinpreparationfortheschool’snew

permanentlocation.

n Theschoolexpectstomakealarge,one-timeconstructioncontributionuponclosingoftheconstructionloan.

n Whentheschoolmovesintoitsnewpermanentlocation,rentexpenseandsecuritydepositwillincreasesignificantly;andtheschoolwillincurnew

expensesforsecurity,elevator/HVACmaintenance,insurance,andtaxes.

n Priortomovingintothenewfacility,theschoolwillincurexpendituresforrelocationfromitstwocurrentfacilities;outfittingthenewfacilitywith

necessarysecurityandsafetysystems;installingkitchenandgym

equipment;wind-downcostsatitscurrenttwofacilities;andanyothercosts

relatedtomovingintoapermanentfacility.

n Giventhelargeincreasesinrentandotherongoingexpenses,aswellastheconstructioncontributionandotherupfrontexpenditures,theBoardhas

deemeditprudenttoestablishaFacilityReservetofundthesenewcosts.

EstablishmentofFacilityReserveTheFinanceCommitteeandtheFacilitiesCommitteewillworktogethertoproject

theongoingandupfrontcostsassociatedwiththenewfacility.

Takingtheseprojectionsintoaccount,theFinanceCommitteewillrecommendto

theBoardanamountfortheFacilitiesReserveandtheOperatingCashBalance.

n Initially,theFacilitiesReservewillbeafixedamount–astheschoolincurscostsrelatedtothenewfacility,theseamountswillbedrawndownfromthe

FacilitiesReserve.

n Uponitsestablishment,theBoarddoesnotexpecttoincreasethesizeoftheFacilitiesReserve,butitmaychoosetodosoincaseofunexpected

developments.

TheOperatingCashBalancewillservetofundtheday-to-dayoperationsofthe

school.Ascashisgenerated(orused)inthecourseofoperations,thesechanges

willbereflectedintheOperatingCashBalance.Assuch,theOperatingCashBalance

willfluctuateonadailybasis,whilestillremainingabovethethresholdof2months

ofoperatingexpenses.

OnlytheBoardwilldecideonthesizeoftheFacilityReserveandOperatingCash

Balance.Schoolmanagementwillmakerecommendations,buttheBoardwill

controlthesizeofthetwoaccounts.

MonitoringandReportingofOperatingCashBalanceandFacilityReserveThefinancecommitteeshallmonitortheOperatingCashBalanceandFacility

Reserveviamonthlyreports;andshallpresenttotheBoardeveryothermonth.

n TheTreasurer,theDirectorofOperations,andthefinancialconsultantworktogethertoupdatethelong-termfinancialprojectionsoftheschoolona

regularbasis.

n TheFacilitiesTaskForceandstaffprovideupdatestotheFinanceCommitteewithregardstoalltheexpendituresrequiredforthenewfacility.These

updatesarereflectedinthelong-termfinancialprojections.

n TheFacilitiesTaskForceandtheFinanceCommitteereporttheseupdatesandprojectionstotheBoardatnearlyeverymeeting.




January27,2016

AregularlyscheduledmeetingoftheBoardofTrustees(the“Board”)ofTheNeighborhoodCharterSchoolofHarlem(the“School”),washeldat132West124thStreet,NewYork,NewYorkonJanuary27,2016beginningat6:00p.m.localtimepursuanttonoticedulygiven.

ThefollowingTrusteeswerepresent:GailBrousal,DerekFleming,JeffersonHughes,JustenaKavanagh,RuthMeyler,AllisonMaynePeters,AndrewPopper,AdamRashid,ArthurSadoff,NicoleScanlin,andCliffSchneider:

TheHeadofSchoolBrettGalliniwasalsopresent,aswasSheritaSmith,DirectorofOperations.

PatriciaSoussloffandBrianHamiltonwereabsentwithpriornotice.

RuthMeylerpresidedasChairofthemeetingandAllisonMaynePetersrecordedtheminutesintheabsenceofMs.Soussloff.Ms.Meylercalledthemeetingtoorderat6:03p.m.

Welcome.Ms.MeylerwelcomedtheBoardandgaveabriefupdateonfacilitiesissues.


ApprovalofMinutes.Ms.MeyleraskedforamotiontoapprovetheminutesoftheJanuary27,2016meeting,circulatedinadvanceofthemeeting.Themotionwasmade,secondedandunanimouslyapproved.

HeadofSchoolReport.Mr.GallinireportedontherecentmajorleakattheCentralcampus.

CharterRenewal.DanielPasek,ofPasekConsulting,whoisworkingwiththeSchoolonthecharterrenewalapplicationtobesubmittedthissummer,describedtherenewalprocessandansweredquestionsfromtheBoard.TheBoardformedacommitteetoworkwithDaniel,consistingofRuthMeyler,AdamRashid,ArthurSadoffandBrianHamilton.PatriciaSoussloffwasaddedafterthemeeting.



AllisonMaynePetersOnbehalfofPatriciaSoussloff,Secretary

I,AllisonMaynePetersdoherebycertifythatIpreparedtheseMinutesonbehalfofPatriciaSoussloff,thedulyqualifiedSecretaryofNeighborhoodCharterSchoolofHarlem,aNewYorkeducationcorporationandthattheaboveisatrueandcompletecopyoftheMinutesofthemeetingoftheBoardofTrusteesofthesaidcorporationheldonJanuary27,2015.Dated:2016

NOTESOFTHEMEETINGOF



February24,2016

AregularlyscheduledmeetingoftheBoardofTrustees(the“Board”)ofTheNeighborhoodCharterSchoolofHarlem(the“School”),washeldat132West124thStreet,NewYork,NewYorkonJanuary27,2016beginningat6:00p.m.localtime

pursuanttonoticedulygiven.

ThefollowingTrusteeswerepresent:JeffersonHughes,JustenaKavanagh,RuthMeyler,AndrewPopper,AdamRashid.

TheHeadofSchoolBrettGalliniwasalsopresent,aswasSheritaSmith,

DirectorofOperations.

GailBrousal,BrianHamilton,AllisonMaynePeters,ArthurSadoff,NicoleScanlin

andPatriciaSoussloffwereabsentwithpriornotice.

CliffSchneiderandDerekFlemingwereabsentwithoutpriornotice

Theitemsontheagendaforthemeetingwerediscussedgenerally.Asaquorumwas

notpresent,nominutesweretaken.




March30,2016

AregularlyscheduledmeetingoftheBoardofTrustees(the“Board”)ofTheNeighborhoodCharterSchoolofHarlem(the“School”),washeldat132West124thStreet,NewYork,NewYorkonMarch30,2016beginningat6:00p.m.localtimepursuanttonoticedulygiven.

ThefollowingTrusteeswerepresent:GailBrousal,BrianHamilton,JeffersonHughes,JustenaKavanagh,RuthMeyler,AllisonMaynePeters,AndrewPopper,AdamRashid,ArthurSadoff,PatriciaSoussloffandCliffSchneider.

TheHeadofSchoolBrettGalliniwasalsopresent,aswasSheritaSmith,DirectorofOperations,alongwithtwovisitors:KembaTamar,VicePresidentoftheParents’Association,andDavidFrank,DirectorofCharterPolicyattheNYCDepartmentofEducation.

NicoleScanlinwasabsentwithpriornotice.

DerekFlemingparticipatedinthemeetingbyphone,havinggivenpriornoticeofhisinabilitytoattendinperson.

RuthMeylerpresidedasChairofthemeetingandPatriciaSoussloffrecordedtheminutesasSecretary.Ms.Meylercalledthemeetingtoorderat6:00p.m.

Welcome.Ms.MeylerwelcomedtheBoard,staffandmembersofthepublic.


ApprovalofMinutes.Ms.SoussloffaskedforamotiontoapprovetheminutesoftheJanuary27,2016meeting,circulatedinadvanceofthemeeting.Themotionwasmade,secondedandunanimouslyapproved.

FacilitiesUpdate.Ms.SoussloffupdatedtheBoardonprogressonthesiteat691St.NicholasAve.

CharterRenewalApplication.Mr.GalliniandMs.MeylerexplainedtheSEDrequirementsforaddinggrades6-8inconjunctionwiththeSchool’scharterrenewal,includinganofficialboardresolution.AmotionwasmadeintheformofExhibitA,wassecondedandunanimouslyapproved.

HeadofSchoolReport.Mr.GallinireferencedthedashboardinthematerialscirculatedinadvanceofthemeetingandpresentedtheMarchinterimassessmentdata.HethendescribedtheSchoolleadership’steacherrecruitmentefforts.

ReplicationNextSteps.Ms.MeylerexplainedthatsheandMs.Soussloffareundertakingtogatherinformationfromschoolleaderswhohaveopenedadditionalschoolsand/oraddedhighschools.Theinformationwillbeusedasdatapointsforuseinourstrategicplanning.Sheinvitedboardmemberstoparticipateintheinformationgatheringandtoletherknowiftheyareinterested.DavidFranksharedwiththeBoardhisperspectiveonissuestoconsiderregardingreplication.


Respectfullysubmitted, PatriciaSoussloff,Secretary

I,PatriciaSoussloff,thedulyqualifiedSecretaryofTheNeighborhoodCharterSchoolofHarlem,aNewYorkeducationcorporation,doherebycertifythatIpreparedtheseMinutes,andthattheaboveisatrueandcompletecopyoftheMinutesofthemeetingoftheBoardofTrusteesofthesaidcorporationheldonMARCH30,2016.Dated:2016

EXHIBITA

RESOLUTIONADDINGGRADES6-8

WHEREAS:TheNeighborhoodCharterSchoolofHarlem(theSchool)wasfoundedwiththeintentionthatitwouldultimatelygrowtoservegradesK–8,andthisintentionisstatedintheSchool’sCharter;ANDWHEREAS:theSchoolispreparinganapplicationfortherenewalofitsCharterandwishestoincludeanapplicationtoaddgrades6-8;NOWITISHEREBYRESOLVED:thattheSchooladdgrade6inFY2017/2018andgrades7and8inthetwosubsequentyearsandshouldrequestpermissionfromitsAuthorizer,theNewYorkStateEducationDepartment,accordingly.




May4,2016

AregularlyscheduledmeetingoftheBoardofTrustees(the“Board”)ofTheNeighborhoodCharterSchoolofHarlem(the“School”),washeldat132West124thStreet,NewYork,NewYorkonMay4,2016beginningat6:00p.m.localtimepursuanttonoticedulygiven.

ThefollowingTrusteeswerepresent:JustenaKavanagh,RuthMeyler,AllisonMaynePeters,AndrewPopper,AdamRashid,ArthurSadoff,NicoleScanlin,PatriciaSoussloffandCliffSchneider.

TheHeadofSchoolBrettGalliniwasalsopresent,aswasSheritaSmith,DirectorofOperations.

GailBrousal,BrianHamiltonandJeffersonHugheswereabsentwithpriornotice.


Welcome.Ms.MeylerwelcomedtheBoardandstaff.Nomembersofthepublicwerepresent.


ApprovalofMinutes.Ms.SoussloffaskedforamotiontoapprovetheminutesoftheMarch20,2016meeting,circulatedinadvanceofthemeeting.Themotionwasmade,secondedandunanimouslyapproved.

BoardSelf-Evaluation.Ms.Meyleropenedadiscussionaboutaboardselfevaluationsurvey,adraftofwhichwascirculatedinadvanceofthemeeting.FollowingdiscussionmembersoftheBoardagreedtocompleteandsubmittheevaluationsurveyandMr.Popperofferedtotabulateresults.

FacilitiesUpdate.Ms.SoussloffupdatedtheBoardonprogressonthesiteat691St.NicholasAveandontheleaserenewalandrelatedtopicsattheWest145thStreetsite.

HeadofSchoolReport.Mr.Galliniupdatedtheboardonteacherrecruitmentefforts.Hedevotedtherestofhisreporttopresentingaproposednewprogram,entitletheBRIDGEProgram,designedtoprovideadditionalsupportstoasmallnumberofourspecialneedsstudentswhohefeelsneedthem.Discussionensued.


Respectfullysubmitted, PatriciaSoussloff,Secretary

I,PatriciaSoussloff,thedulyqualifiedSecretaryofTheNeighborhoodCharterSchoolofHarlem,aNewYorkeducationcorporation,doherebycertifythatIpreparedtheseMinutes,andthattheaboveisatrueandcompletecopyoftheMinutesofthemeetingoftheBoardofTrusteesofthesaidcorporationheldonMay4,2016.Dated:2016


THEBOARDOFTRUSTEESOF

THENEIGHBORHOODCHARTERSCHOOLOFHARLEM

May25,2016

AregularlyscheduledmeetingoftheBoardofTrustees(the“Board”)ofTheNeighborhoodCharterSchoolofHarlem(the“School”),washeldat132West124thStreet,NewYork,NewYorkonMay25,2016beginningat6:00p.m.localtimepursuanttonoticedulygiven.

ThefollowingTrusteeswerepresent:GailBrousal,DerekFleming,BrianHamilton,JustenaKavanagh,RuthMeyler,AllisonMaynePeters,AndrewPopper,AdamRashid,PatriciaSoussloffandCliffSchneider.

AvisitorandSchoolparent,KarenWard,wasalsopresentasweretheHeadofSchoolBrettGalliniandSheritaSmith,DirectorofOperations.

JeffersonHughes,ArthurSadoffandNicoleScanlinwereabsentwithpriornotice.


Welcome.Ms.MeylerwelcomedtheBoard,MsWardandstaff.Ms.WardsharedthatshelovestheSchool.Itfeelslikeafamilyandherdaughteristhriving.


ApprovalofMinutes.Ms.SoussloffaskedforamotiontoapprovetheminutesoftheMay4,2016meeting,circulatedinadvanceofthemeeting.Themotionwasmade,secondedandunanimouslyapproved.

BoardSelf-Evaluation.Ms.MeylerremindedtheBoardtocompletetheself-evaluationsurveys.

StrategicPlanning.MsMeylerexplainedthatshe,Ms.SoussloffandMr.GallinihavebeendoingresearchinpreparationfortheBoard’supcomingstrategicplanningmeeting.

FacilitiesUpdate.Ms.SoussloffupdatedtheBoardonprogressonthesiteat691St.NicholasAveandontheleaserenewalandrelatedtopicsattheWest145thStreetsite.

Draft2016/17Budget.Mr.RashidandMr.Gallinipresentedadraftbudgetforschoolyear2017/17.

HeadofSchoolReport.Mr.Galliniupdatedtheboardonhisongoingeffortstoshowappreciationtoteachersandmaintainmorale,onteacherrecruitmentprogressandonprogresswithhispersonalgoals.HealsoprovidedfeedbacktotheBoardonhisreviewprocess.



PatriciaSoussloff,Secretary

I,PatriciaSoussloff,thedulyqualifiedSecretaryofTheNeighborhoodCharterSchoolofHarlem,aNewYorkeducationcorporation,doherebycertifythatIpreparedtheseMinutes,andthattheaboveisatrueandcompletecopyoftheMinutesofthemeetingoftheBoardofTrusteesofthesaidcorporationheldonMay25,2016.Dated:2016

MINUTESOFTHEANNUALMEETINGOF

THEBOARDOFTRUSTEESOF

THENEIGHBORHOODCHARTERSCHOOLOFHARLEM

June22,2016

AregularlyscheduledmeetingoftheBoardofTrustees(the“Board”)ofTheNeighborhoodCharterSchoolofHarlem(the“School”),washeldat132West124thStreet,NewYork,NewYorkonJune22,2016beginningat6:00p.m.localtimepursuanttonoticedulygiven.

ThefollowingTrusteeswerepresent:GailBrousal,JeffersonHughes,JustenaKavanagh,RuthMeyler,AllisonMaynePeters,AdamRashid,ArthurSadoff,PatriciaSoussloffandCliffSchneider.

HeadofSchoolBrettGalliniandDirectorofOperationsSheritaSmithwerealsopresent.

DerekFleming,BrianHamiltonandAndrewPopperwereabsentwithpriornotice.

NicoleScanlinwasabsentwithoutpriornotice.


Welcome.Ms.MeylerwelcomedtheBoardandstaff.


President’sReport.Ms.Meylerwillpresentresultsoftheboardself-evaluationinthefall.TheSchool’scharterrenewalapplicationisduetotheSEDonAugust15.TheconsultanthascirculatedafirstdraftthathasbeenreviewedbySchoolandBoardleadership.CommentsfromstaffandBoardarebeingconsolidatedbyMr.Gallinifortransmissiontotheconsultant.Ms.MeylerremindedtheboardofthestrategicplanningmeetingonJune23andpresentedtheagenda.ShereferencedtheSchooldashboardcirculatedinadvanceofthemeeting.

ApprovalofMinutes.Ms.SoussloffaskedforamotiontoapprovetheminutesoftheMay25,2016meeting,circulatedinadvanceofthemeeting.Themotionwasmade,secondedandunanimouslyapproved.

FacilitiesUpdate.Ms.SoussloffupdatedtheBoardonprogressonthesiteat691St.NicholasAve.ShealsopresentedadraftLeaseExtensionAgreementforthesiteat421West145thStreet,acopyofwhichwascirculatedinadvanceofthemeeting.AmotionwasmadetoapprovetheagreementintheformpresentedonExhibitA,wassecondedandunanimouslyapproved.

Draft2016/17Budget.Mr.RashidandMr.Gallinipresentedadraftbudgetforschoolyear2016/17.AmotionwasmadeintheformpresentedinExhibitAtoapprovethedraftbudget,wassecondedandunanimouslyapproved.

ApprovalofrevisionstoBylawsandBoardPolicies.Ms.Meyler,Ms.SmithandMr.SchneiderpresentedrevisionstotheSchool’srevisedDisciplinePolicy,ComplaintsPolicy,EnrollmentPolicy,PersonnelPolicyandBylaws,CodeofEthicsandConflictofInterestPolicy,draftsofwhichwerecirculatedinadvanceofthemeeting.AmotionwasmadeintheformpresentedinExhibitAtoapprovethepoliciesandbylaws,wassecondedandunanimouslyapproved.

Electionoftrusteesandofficers.Thefollowingtrustees,whosetermsofofficehaveexpired,wereunanimouslyre-electedfortermsofthreeyears:

DerekFleming

BrianHamilton

RuthMeyler

ArthurSadoff

NicoleScanlin

Thefollowingwereunanimouslyre-electedtotheofficesshown:

President–RuthMeyler

VicePresidentandSecretary-PatriciaSoussloff

Treasurer–AdamRashid

ExecutiveSession.Amotionwasmade,secondedandunanimouslyapprovedtogointoExecutiveSessiondiscusstheHeadofSchool’syear-endevaluation.Thestaffleftthemeeting.

Adjournment.TherebeingnofurtherbusinesstocomebeforetheBoardthemeetingwasadjournedat7:30pm.


PatriciaSoussloff,Secretary

I,PatriciaSoussloff,thedulyqualifiedSecretaryofTheNeighborhoodCharterSchoolofHarlem,aNewYorkeducationcorporation,doherebycertifythatIpreparedtheseMinutes,andthattheaboveisatrueandcompletecopyofthe

MinutesofthemeetingoftheBoardofTrusteesofthesaidcorporationheldonJune22,2016.Dated:2016

EXHIBITA

RESOLUTIONSOFTHEBOARDOFDIRECTORSOFTHENEIGHBORHOODCHARTERSCHOOLOFHARLEM

June23,2016

ThefollowingresolutionswereadoptedatadulycalledmeetingoftheBoard

ofTrustees(the“Board”)ofTheNeighborhoodCharterSchoolofHarlem(the“School”),aNewYorknot-for-profiteducationcorporation,havinganofficeandplaceofbusinessat132W.124thStreet,NewYork,NY.RESOLVEDthatthedraftLeaseExtensionandAddendumAgreementbetweenMountZionEvangelicalLutheranChurchandtheSchoolattachedheretoasExhibitBisherebyapprovedandthatMs.SoussloffisauthorizedtoexecutetheagreementonbehalfoftheSchool.FURTHERRESOLVEDthatthedraft2016/17budgetfortheSchoolattachedasExhibitCisherebyapproved.FURTHERRESOLVEDthattheSchool’srevisedDisciplinePolicy,ComplaintsPolicy,EnrollmentPolicyandPersonnelPolicy,eachasattachedasExhibitD-1throughD-4areherebyapprovedsubjecttofurthernon-materialrevisionssuggestedbytheSchool’sleadershipandapprovedbylegalcounsel.FURTHERRESOLVEDthattheSchool’sBylaws,CodeofEthicsandConflictofInterestPolicyasrevisedandattachedasExhibitE,areherebyapprovedsubjecttofurthernon-materialrevisionssuggestedbytheBoardofficersandapprovedbylegalcounsel.

minutes of the meeting of the board of trustees of … · planning process this year. public...

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