minutes of the meeting no. 1

7/30/2019 Minutes of the Meeting No. 1

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Minutes of the Meeting No. 1 Page 1 of 8

National Federation of Junior Philippine Institute of Accountants

Date: May 11, 2013

Time Started: 9:01p.m

Time ended: 11:53 pm

Venue: via Facebook Chat

Attendance:

Matthew U. Gopez- President

Gerrecz Py Truzan- Vice President for Non-Academics

Sheila Marie Subingsing- Vice President for Audit

Neil Martin E. Pilapil- Vice President for Membership

Jettli Abesamis- Vice President for Communications-Luzon

Ruth D. Mackay- Vice President for Communications-Visayas

Kaori Kaye L. Manga- Vice President for Media and Documentation

Janine Nicole C. Orcena- Secretary General

Marlon Balisi Mabazza- former Vice President for Academics

Richard Yatar- former Vice President for Audit

Jerahneil Dichos- former Vice President for Membership

Jofari Pua- former VP for Communications-Mindanao

Liz Janille Ycong- former Vice President for Media and Documentation

Subject: Turnover, Team Planning Event, Executive Board Meeting and Elections


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Agenda:

I. CALL TO ORDER

The Meeting was called to order by the National President, Matthew U. Gopez.

II. QUORUM AND PURPOSE

As majority of the members of the National Executive Officers were present, a

quorum was duly determined. The National President announced the agenda

for the meeting as follows:

1. Turnover2. Team planning event on May 27-29

3. EBM on May 30-June 2

4. Elections

III. TURNOVER

1. Formal Turnover

During the meeting, National President Matt facilitated a formal turn over.

2. The former Executive Officers were to turn over these files to their respective

successors:

a. Application forms

b. Important contacts

c. Implementing Rules and Regulations

d. Communication letters


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e. Financial documents

f. Pictures

g. Inventory that are still in your hands

h. Money of NFJPIA that may be in your hands

i. General reminders

j. AVPs and Posters

k. Calendar of Activities

l. Other Important Files

The former Executive Officers must give the past IRRs by May 12, 2013

IV. TEAM PLANNING EVENT

1. Team Planning Event

In the meeting,

Executive Officers must perform the tasks as indicated in the Team Event

Planning.xlsx file sent by Nyce. Deadline for files to be sent to Matthew:

Logo and final letterheads: May 13

Digital Signatures: May 13

All IRRS: May 21

The review of the said files will be done by Matthew and will be returned to

the concerned Executive Officers on May 23rd with reviews. All Executive

Officers involved must turn it in on May 24th for the final draft. By May 25 th,

all final drafts will be given to the incoming Regional Council Presidents for

review.

Memorandum number 1 and 2 will be sent by Nyce to all Executive

Officers as per reference to Agenda Number 3 as indicated in the Team

Planning Event.xlsx file.


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V. EXECUTIVE BOARD MEETING

1. EBM

Will start on May 30 to June 2, 2013

Registration of each RCP will be Php1500inclusive of 9 meals and 3

days accommodation

Venue: Golden Panda Dormtel, 447 E. Rodriguez Sr. Avenue corner

Banawe Street, Quezon City 1113, Philippines.

All expenses by individual EOs will be borne by each. Reimbursable upon

presentation of valid financial document when funds are in.

The Sponsorship letter will be sent to all Executive Officers

The batch name of the Executive Board for this year will be Banuhaya

change.

The tagline for this years Federation is: Challenging Conventions- 31

years of honesty, integrity and service towards one NFJPIA.

VI. ELECTIONS

1. Election Matters

Review of the Consolidated Application Results for Special Elections:

2 for VP for Academics

3 for VP for Finance

1 for VP for Communication-Min

2 for VP Communications-NCR

Refer to Jea Tamayo regarding the applicants information and text her if

anyone has queries. Consolidation of votes will be done by Nyce.

The Executive Board will vote as per COMELEC.


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Whoever has the majoritys vote will be the official vote for the Executive

Officers ballot for special elections. The Executive Officers single

collective vote will mean one vote to the vacant positions

During the meeting, the application of Mr. Sayat as Vice President for Financeand the appointment of Ms. Subingsubing and Mr. Pilapil as Vice President

for Audit and Vice President for Membership, respectively, were discussed.

Mr. Sayat ran for the position after the President, Matthew, allowed Mr.

Sayat to resign his position as the COMELEC. It was said that the claim is

valid as per the CBL of NFPIA.

The appointment of Subingsubing and Pilapil are valid as per incoming

Executive Officers right to vote as stated by Matthew, as mandated by the

Constitution and By-Laws and Memorandum on Elections during Mr.

Sayats tenure. Mr. Sayat, while still being the COMELEC Chair claimedthat the incoming Executive Officerss can vote for the two to be seated.

Motion that the Executive Board should be informed and asked about their

stand regarding Mr. Sayats candidacy as Vice President for Finance was

raised by Dichos and Yatar. There were no objections from the Executive

Officers.

Motion that the solution to Mr. Sayats issue is to pool down the undiscounted

decision of the board and to endorse it to proper authorities to decide upon

the matter was raised by Gopez. There were no objections from the ExecutiveOfficers.


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VII. ADJOURNMENT

There being no further business to discuss, the National Executive Officers

meeting was declared adjourned at 11:53pm. Done this 11th day of May, Two

Thousand and Thirteen, via Facebook chat.

CERTIFIED CORRECT:

___________________

Janine Nicole C. Orcena

National Secretary General

Ateneo de Davao University

APPROVED BY:

____________________ ____________________

Matthew U. Gopez Gerrecz Py N. Truzan

National President National Vice President for Non-Academics

Angeles University Foundation Ateneo de Davao University


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____________________ ____________________

Neil Martin E. Pilapil Jetlli C. Abesamis

National Vice President for Membership National Vice President for

University of San Jose-Recoletos Communications-LuzonSaint Louis University

____________________ ____________________

Sheila Marie D. Subingsubing Ruth D. Mackay

National Vice President for Audit National Vice President for

University of San Jose-Recoletos Communications-Visayas

University of San Carlos

____________________

Kaori Kaye L. Manga

National Vice President for Media and Documentation

Far Eastern University-Manila

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