minutes of the council & committee meetings - city of west … · 2016-12-13 · minutes . of...

Minutes

of the

Council & Committee Meetings

• Finance and Regulatory Prescribed Standing Committee • Strategy and Community Prescribed Standing Committee

of the

CITY OF WEST TORRENS

held in the Council Chambers, Civic Centre 165 Sir Donald Bradman Drive, Hilton

on

TUESDAY, 20 OCTOBER 2015 at 7.00 PM

Terry Buss Chief Executive Officer

COUNCIL MEETING 20 October 2015

I N D E X

1. MEETING OPENED ...................................................................................................... 1

1.1 Evacuation Procedure ....................................................................................... 1

2. PRESENT ..................................................................................................................... 1

3. APOLOGIES ................................................................................................................. 1

4. DISCLOSURE STATEMENTS ...................................................................................... 1

5. CONFIRMATION OF MINUTES ................................................................................... 1

5.1 Item 15.3 Motions with Notice - Naming of Park opposite Richmond Oval brought forward for Consideration at this Point in the Meeting ..................... 2

6. MAYOR'S REPORT ...................................................................................................... 2

7. ELECTED MEMBER REPORTS .................................................................................. 2

8. PETITIONS ................................................................................................................... 3

8.1 Novar Gardens Traffic Management ................................................................. 3

9. DEPUTATIONS ............................................................................................................ 3

9.1 West Adelaide Football Club SANFL Premiership ........................................... 3

10. ADJOURN INTO STANDING COMMITTEES ............................................................... 3

11. ADOPTION OF STANDING COMMITTEE RECOMMENDATIONS .............................. 4

11.1 FINANCE AND REGULATORY COMMITTEE .................................................... 4

11.2 STRATEGY AND COMMUNITY COMMITTEE .................................................... 4

12. ADOPTION OF GENERAL COMMITTEE RECOMMENDATIONS ............................... 4

12.1 AUDIT AND RISK PRESCRIBED GENERAL COMMITTEE ............................... 4

13. QUESTIONS WITH NOTICE ........................................................................................ 4

14. QUESTIONS WITHOUT NOTICE ................................................................................. 4

15. MOTIONS WITH NOTICE ............................................................................................. 5

15.1 Household Waste Working Party ...................................................................... 5

15.2 Domestic Violence Support Services ............................................................... 5

15.3 Naming of Park opposite Richmond Oval ........................................................ 5

16. MOTIONS WITHOUT NOTICE ..................................................................................... 5

17. REPORTS OF THE CHIEF EXECUTIVE OFFICER ...................................................... 6

17.1 Road Closure - 17 Hurtle Street, Underdale ..................................................... 6

17.2 City of West Torrens Annual Report 2014-15 ................................................... 6

17.3 Hours of Operation 2015/16 - Christmas and New Year .................................. 7

17.4 Brickworks Markets - Retained Land - Confidential Order Review................. 7

17.5 Audit and Risk General Committee Structure - Confidential Order Review ... 8

17.6 Development Assessment Panel Establishment - Confidential Order Review ................................................................................................................ 9

18. LOCAL GOVERNMENT BUSINESS ............................................................................ 9

18.1 Local Government Circulars ............................................................................. 9

COUNCIL MEETING 20 October 2015 19. MEMBERS' BOOKSHELF .......................................................................................... 10

20. CORRESPONDENCE ................................................................................................ 10

21. CONFIDENTIAL ......................................................................................................... 10

22. MEETING CLOSE ...................................................................................................... 10

COUNCIL MEETING 20 October 2015 Page 1 1. MEETING OPENED

The Presiding Member declared the meeting open at 7.01pm. 1.1 Evacuation Procedure The evacuation procedures were read out to the gallery by the Deputy Chief Executive Officer. 2. PRESENT

Council Members: Mayor J Trainer (Presiding Member) Councillors: R Haese, G Vlahos, C O'Rielley, R Dua, J Woodward, K McKay, S Rypp, G Demetriou, M Hill, S Tsiaparis, G Nitschke, T Polito. Officers: Mr T Buss (Chief Executive Officer) Mr D Moore (Deputy Chief Executive Officer) Mr B Ross (GM Corporate and Regulatory) Mr A Catinari (GM Urban Services) Ms P Koritsa (GM Organisational Support) 3. APOLOGIES

Leave of Absence Cr Palmer Cr Mangos RECOMMENDATION That the apologies be received. COUNCIL DECISION MOVED Cr Demetriou SECONDED Cr Tsiaparis that the recommendation be adopted. CARRIED 4. DISCLOSURE STATEMENTS

Nil 5. CONFIRMATION OF MINUTES

RECOMMENDATION That the Minutes of the meeting of Council held on 6 October 2015 be confirmed as a true and correct record. COUNCIL DECISION MOVED Cr McKay SECONDED Cr Haese that the recommendation be adopted. CARRIED

COUNCIL MEETING 20 October 2015 Page 2 MOTION MOVED Cr Demetriou SECONDED Cr Dua that item 15.3 Motions with Notice - Naming of Park opposite Richmond Oval, be brought forward for consideration at this point in the meeting. CARRIED 5.1 Item 15.3 Motions with Notice - Naming of Park opposite Richmond Oval brought

forward for Consideration at this Point in the Meeting MOVED Cr Demetriou SECONDED Cr Haese that the recently completed park and playground fronting Richmond Oval (City Mazda Stadium) be named Premiership Park and a suitable indicative sign be erected, incorporating the logos of the City of West Torrens and the West Adelaide Football Club, and a simple list of the club's nine SANFL premierships CARRIED 6. MAYOR'S REPORT

RECOMMENDATION That the Mayor's Report be noted. COUNCIL DECISION MOVED Cr Polito SECONDED Cr McKay that the recommendation be adopted. CARRIED 7. ELECTED MEMBER REPORTS

Cr Rypp advised of his attendance at the Adapt West Climate Change Action Plan Workshop - Stage 4 on Tuesday 13 October 2015 and the LGA Economic Development Forum on Wednesday 14 October 2015. Cr Haese advised of her attendance at the following:

• Reedbeds monthly meeting on Thursday 8 October 2015 • Adelaide Sailing Club Opening Day for the 2015/16 Season on Sunday 11 October 2015 • West Beach and Lockleys Neighbourhood Watch Annual General Meetings on Monday

12 October 2015 • Reedbeds Community Centre Quiz Night on Saturday 17 October 2015

Cr Demetriou advised of his attendance at the following:

• West Adelaide Football Club Presentation Night on Friday 9 October 2015 • Adelaide Sailing Club Opening Day for the 2015/16 Season on Sunday 11 October 2015 • Cummins Society meeting on Tuesday 13 October 2015 • Camden Community Centre Annual General Meeting on Wednesday 14 October 2015 • Represented the Western Region Waste Management Authority at the Civil Contractors

Federation Earth Awards National Final in Melbourne on Friday 16 October 2015 COUNCIL DECISION MOVED Cr Woodward SECONDED Cr McKay that the reports from Members be noted. CARRIED

COUNCIL MEETING 20 October 2015 Page 3 8. PETITIONS

8.1 Novar Gardens Traffic Management A petition and cover letter was received from Mr Trevor Thomas of Novar Gardens, head petitioner, on behalf of 84 petitioners, acknowledging the decision of Council at its 1 September 2015 meeting to pursue the implementation of temporary access restrictions along Saratoga Drive, Novar Gardens and the impact that this will have on local residents. The petition does not seek any action from Council. RECOMMENDATION It is recommended to Council that the Petition be received. COUNCIL DECISION MOVED Cr Demetriou SECONDED Cr Hill that the recommendation be adopted. CARRIED 9. DEPUTATIONS

9.1 West Adelaide Football Club SANFL Premiership Given the Mayor recognised the West Adelaide Football Club's recent 2015 SANFL Premiership success with a Civic Reception and presentation earlier in the evening, this deputation was withdrawn. 10. ADJOURN INTO STANDING COMMITTEES

RECOMMENDATION That the meeting be adjourned, move into Standing Committees and reconvene at the conclusion of the Strategy and Community Prescribed Standing Committee. COUNCIL DECISION MOVED Cr Demetriou SECONDED Cr Rypp that the recommendation be adopted. CARRIED 7.25pm the meeting adjourned into Committees. 7.53pm the meeting reconvened. All those present prior to the adjournment of the meeting were present when the meeting reconvened.

COUNCIL MEETING 20 October 2015 Page 4 11. ADOPTION OF STANDING COMMITTEE RECOMMENDATIONS

11.1 FINANCE AND REGULATORY COMMITTEE RECOMMENDATION That the recommendations of the Finance and Regulatory Prescribed Standing Committee held on 20 October 2015 be adopted. COUNCIL DECISION MOVED Cr Vlahos SECONDED Cr Demetriou that the recommendation be adopted. CARRIED 11.2 STRATEGY AND COMMUNITY COMMITTEE RECOMMENDATION That the recommendations of the Strategy and Community Prescribed Standing Committee held on 20 October 2015 be adopted. COUNCIL DECISION MOVED Cr O'Rielley SECONDED Cr Vlahos that the recommendation be adopted. CARRIED 12. ADOPTION OF GENERAL COMMITTEE RECOMMENDATIONS

12.1 AUDIT AND RISK PRESCRIBED GENERAL COMMITTEE RECOMMENDATION That the Minutes of the Audit and Risk Prescribed General Committee dated 13 October 2015 be noted and the recommendations adopted. COUNCIL DECISION MOVED Cr Woodward SECONDED Cr Dua that the recommendation be adopted. CARRIED 13. QUESTIONS WITH NOTICE

Nil 14. QUESTIONS WITHOUT NOTICE

Questions were asked and responses provided by the Administration. 7.55pm Cr Haese left the meeting 8.01pm Cr Haese returned to the meeting

COUNCIL MEETING 20 October 2015 Page 5 15. MOTIONS WITH NOTICE

15.1 Household Waste Working Party At the 6 October 2015 meeting of Council Cr Demetriou moved the following motion which the Presiding Member ruled would be deferred to the meeting of Council on 20 October 2015: That a working party be formed to investigate and report on the disposal of household waste etc. The working party will consist of three Elected Members and two staff appointed by the Chief Executive Officer. The working party will report its outcome back to Council in three months. Cr Demetriou sought and was granted leave of the meeting to vary his motion. COUNCIL DECISION MOVED Cr Demetriou SECONDED Cr McKay that a working party be formed to investigate and report on the disposal of household waste etc. The working party will consist of Crs Demetriou, McKay and Woodward, and two staff appointed by the Chief Executive Officer. The working party will report its outcome back to Council in three months. CARRIED 15.2 Domestic Violence Support Services MOVED Cr Woodward SECONDED Cr Dua that Council consider as part of Annual Budget and Business Plan for 2016/17 the provision of Council support, services, facilities or funding for organisations providing domestic violence support services within the City of West Torrens. CARRIED 15.3 Naming of Park opposite Richmond Oval This item was considered following Item 5 - Confirmation of the Minutes. 16. MOTIONS WITHOUT NOTICE

Nil

COUNCIL MEETING 20 October 2015 Page 6 17. REPORTS OF THE CHIEF EXECUTIVE OFFICER

17.1 Road Closure - 17 Hurtle Street, Underdale This report provided an update in relation to the road closure process which relates to the verge land in front of 17 Hurtle Street, Underdale. RECOMMENDATION(S) It is recommended to Council that: 1. The objection received from APA, in relation to the proposed closure of portion of the road

in front of 17 Hurtle Street, Underdale and the subsequent withdrawal of that objection be noted;

2. The objection received from residents at 1 Hurtle Court, Underdale in relation to the

proposed closure of portion of the road in front of 17 Hurtle Street, Underdale, be noted but not upheld ; and

3. In accordance with the Roads (Opening and Closing) Act 1991 that, having regard to all

submissions received during the public consultation period, Council resolves to proceed with the proposed closure of the verge land in front of 17 Hurtle Street, Underdale shown as "A" on Preliminary Plan No. 15/0018 and that the Chief Executive Officer and the Mayor be authorised to sign the Final Plan and Road Process Order and any other documentation which may need to be executed under the Common Seal of Council.

COUNCIL DECISION MOVED Cr Nitschke SECONDED Cr Woodward that the recommendation be adopted. CARRIED 17.2 City of West Torrens Annual Report 2014-15 This report presented the 2014-15 City of West Torrens' Annual Report, excluding the 2014-15 Annual Financial Statements. RECOMMENDATION(S) It is recommended to Council that: 1. Council approves the 2014-15 City of West Torrens' Annual Report, excluding the 2014-15

Annual Financial Statements, pursuant to the requirements of s31(1) of the Local Government Act, 1999.

2. The Chief Executive Officer be delegated authority to, prior to the publication of the City of

West Torrens' 2014-15 Annual Report:

a) make minor changes of a technical or editorial nature if required; and b) include the City of West Torrens' 2014-15 Annual Financial Statements following their

adoption by Council at its 3 November 2015 meeting. COUNCIL DECISION MOVED Cr Demetriou SECONDED Cr Hill that the recommendation be adopted. CARRIED

COUNCIL MEETING 20 October 2015 Page 7 17.3 Hours of Operation 2015/16 - Christmas and New Year This report advised of the hours of operation for the Civic Centre, Hamra Centre Library and Depot over the Christmas/New Year period for 2015/16. RECOMMENDATION It is recommended to Council that the hours of operation of the Civic Centre, Hamra Centre Library and Depot be noted. COUNCIL DECISION MOVED Cr Rypp SECONDED Cr Woodward that the recommendation be adopted. CARRIED 17.4 Brickworks Markets - Retained Land - Confidential Order Review In accordance with the provisions of Section 91(9)(a) of the Local Government Act 1999, this report presented the annual review of the confidential order applied to Item 21.1 'Brickworks Market- Retained Land' at the 19 November 2013 Meeting of Council. RECOMMENDATION(S) It is recommended to Council that: 1. Pursuant to section 91(9)(a), having reviewed the confidentiality order made on 19

November 2013 and reviewed at Council's 21 October 2014 meeting, pursuant to 91(7) and 91(7)((b) of the Local Government Act 1999, in respect of confidential Item 21.1- 'Brickworks Markets- Retained Land', Council orders the information contained in:

a) the confidential report Item 21.1 - 'Brickworks Market- Retained Land' presented to

Council at its 19 November 2013 Meeting; b) the confidential Minutes to Item 21.1 - 'Brickworks Market- Retained Land' of 19

November 2013; c) all relevant documentation associated with and attached to the confidential agenda

Item 21.1 - 'Brickworks Market- Retained Land' of 19 November 2013;

continues to be retained in confidence in accordance with sections 91(7)(a), 91(7)(b) of the Local Government Act 1999, and not be available for public inspection until Council finalises its position on the future use of the retained land, given that the disclosure of the information would not be in the public interest on the basis that it would reasonably be expected to:

• confer a commercial advantage on those persons with whom the Council is proposing to

conduct business; • prejudice the commercial position of the Council; • lead to Council not obtaining the best possible sale price or development outcome for

the remnant land retained by Council. 2. Pursuant to s91(9)(c) of the Local Government Act 1999, Council delegates the authority to

the Chief Executive Officer to review the confidentiality order on a monthly basis and to revoke but not extend it.

COUNCIL MEETING 20 October 2015 Page 8 COUNCIL DECISION MOVED Cr Demetriou SECONDED Cr Woodward that the recommendation be adopted. CARRIED 17.5 Audit and Risk General Committee Structure - Confidential Order Review In accordance with the provisions of Section 91(9)(a) of the Local Government Act 1999, this report presented the annual review of the confidential order applied to Item 16.15 'Audit and Risk General Committee Structure' at the 23 November 2010 Meeting of Council. RECOMMENDATION(S) It is recommended to Council that: 1. In accordance with s91(9)(a), having reviewed the confidentiality order made on 23

November 2010 and reviewed at Council's 4 November 2014 meeting, pursuant to 91(7) and 91(7)(b) of the Local Government Act 1999, in respect of confidential Item 16.15 'Audit and Risk General Committee Structure', Council orders the information contained in the 'Confidential Report of the Selection Panel' attached to Item 16.15 'Audit and Risk General Committee Structure' relating to the appointment of independent members to Council's Audit and Risk Committee which was presented to the 23 November 2010 meeting of Council, continues to be retained in confidence in accordance with section 91(7)(a), 91(7)(b) of the Local Government Act 1999,and not be made available for public inspection until 23 November 2020 on the basis that the information contained in the 'Confidential Report of the Selection Panel' contains the applicants' personal information and the premature disclosure of this information would be unreasonable given it could inadvertently prejudice their future career aspirations and breach any duty of confidentiality owed to those applicants by Council.

2. Pursuant to Section 91(9)(c) of the Local Government Act 1999, Council delegates the

authority to the Chief Executive Officer to review the confidentiality order on a monthly basis and to revoke but not to extend it.

COUNCIL DECISION MOVED Cr Woodward SECONDED Cr O'Rielley that the recommendation be adopted. CARRIED

COUNCIL MEETING 20 October 2015 Page 9 17.6 Development Assessment Panel Establishment - Confidential Order Review In accordance with the provisions of Section 91(9)(a) of the Local Government Act 1999, this report presented the annual review of the confidential order applied to Item 16.16 'Development Assessment Panel- Establishment' at the 23 November 2010 Meeting of Council. RECOMMENDATION(S) It is recommended to Council that: 1. In accordance with s91(9)(a), having reviewed the confidentiality order made on 23

November 2010 and reviewed at Council's 4 November 2014 meeting, pursuant to 91(7) and 91(7)(b) of the Local Government Act 1999, in respect of confidential Item 16.16 'Development Assessment Panel - Establishment', Council orders the information contained in the 'Confidential Interview Report' attached to Item 16.16 'Development Assessment Panel - Establishment', relating to the appointment of independent members to Council's Development Assessment Panel which was presented to the 23 November 2010 meeting of Council, continues to be retained in confidence in accordance with section 91(7)(a), 91(7)(b) of the Local Government Act 1999, and not be made available for public inspection until 23 November 2020 on the basis the information contained in the 'Confidential Interview Report' contains the applicants' personal information and the premature disclosure of this information would be unreasonable given it could inadvertently prejudice their future career aspirations and breach any duty of confidentiality owed to those applicants by Council.

2. Pursuant to Section 91(9)(c) of the Local Government Act 1999, Council delegates the

authority to the Chief Executive Officer to review the confidentiality order on a monthly basis and to revoke but not to extend it.

COUNCIL DECISION MOVED Cr Woodward SECONDED Cr Rypp that the recommendation be adopted. CARRIED 18. LOCAL GOVERNMENT BUSINESS

18.1 Local Government Circulars This report provided a detailed listing of current items under review by the Local Government Association. RECOMMENDATION It is recommended to Council that the Local Government Circulars report be received. COUNCIL DECISION MOVED Cr O'Rielley SECONDED Cr McKay that the recommendation be adopted. CARRIED

COUNCIL MEETING 20 October 2015 Page 10 19. MEMBERS' BOOKSHELF

RECOMMENDATION That the additions to Members' bookshelf be noted. COUNCIL DECISION MOVED Cr Rypp SECONDED Cr McKay that the recommendation be adopted. CARRIED 20. CORRESPONDENCE

20.1 Planning, Development and Infrastructure Bill 2015 - City of Adelaide Submission Correspondence was received from the Right Honourable Lord Mayor of Adelaide, Martin Haese, providing a copy of Adelaide City Council's submission to the Minister for Planning in relation to the Planning, Development and Infrastructure Bill 2015. 20.2 River Torrens Pedestrian and Cycling Bridge, West Hindmarsh Correspondence was received from the Manager Project Delivery of the Department of Planning, Transport and Infrastructure, Mr John Whelan, regarding the construction of a new pedestrian and cycling bridge across the River Torrens at West Hindmarsh. RECOMMENDATION That the correspondence be received. COUNCIL DECISION MOVED Cr Rypp SECONDED Cr Polito that the recommendation be adopted. CARRIED 21. CONFIDENTIAL

Nil 22. MEETING CLOSE

The Presiding Member declared the meeting closed at 8.14pm.

FINANCE AND REGULATORY PRESCRIBED STANDING COMMITTEE 20 October 2015

I N D E X

1. MEETING OPENED ...................................................................................................... 1

2. PRESENT ..................................................................................................................... 1

3. APOLOGIES ................................................................................................................. 1


5. CONFIRMATION OF PREVIOUS MINUTES ................................................................ 1

6. COMMUNICATIONS BY THE CHAIRPERSON............................................................ 2





11. FINANCE AND REGULATORY DIVISION REPORTS ................................................. 2

11.1 Creditor Payments ............................................................................................. 2

11.2 Mendelson Financial Report September 2015 ................................................. 2

11.3 Council Budget Report - THREE months to 30 September 2015 .................... 3

11.4 Property Leases ................................................................................................. 3

11.5 South Australian Public Health Act 2011 - 2014/15 Environmental Health Report ................................................................................................................. 3

11.6 European Wasp Subsidy Fund Termination .................................................... 3

11.7 Service Centre First Quarter Activity Report 2015/16 ...................................... 4

11.8 Regulatory Services Department Activity Report ............................................ 4

12. MEETING CLOSE ........................................................................................................ 4

FINANCE AND REGULATORY PRESCRIBED STANDING COMMITTEE 20 October 2015 Page 1 1. MEETING OPENED

The Presiding Member declared the meeting open at 7.26pm. 2. PRESENT

Committee Members: Cr G Vlahos (Presiding Member) Mayor J Trainer Councillors: R Haese, C O'Rielley, R Dua, J Woodward, K McKay, S Rypp, G Demetriou, M Hill, S Tsiaparis, G Nitschke, T Polito. Officers: Mr T Buss (Chief Executive Officer) Mr D Moore (Deputy Chief Executive Officer) Mr B Ross (GM Corporate and Regulatory) Mr A Catinari (GM Urban Services) Ms P Koritsa (GM Organisational Support) Mr N Biggs (Manager Financial Services) Ms R Butterfield (Manager Regulatory Services) 3. APOLOGIES

Leave of Absence Cr Palmer Cr Mangos RECOMMENDATION That the apologies be received. COMMITTEE DECISION MOVED Cr Demetriou SECONDED Cr Tsiaparis that the recommendation be adopted. CARRIED 4. DISCLOSURE STATEMENTS

Nil 5. CONFIRMATION OF PREVIOUS MINUTES

RECOMMENDATION That the Minutes of the meeting of the Corporate and Regulatory Prescribed Standing Committee held on 15 September 2015 be confirmed as a true and correct record. COMMITTEE DECISION MOVED Cr Polito SECONDED Cr Demetriou that the recommendation be adopted. CARRIED

FINANCE AND REGULATORY PRESCRIBED STANDING COMMITTEE 20 October 2015 Page 2 6. COMMUNICATIONS BY THE CHAIRPERSON

Nil 7. QUESTIONS WITH NOTICE


Nil 9. MOTIONS WITH NOTICE

Nil 10. MOTIONS WITHOUT NOTICE

Nil 11. FINANCE AND REGULATORY DIVISION REPORTS

11.1 Creditor Payments This report tabled a schedule of creditor payments for September 2015. RECOMMENDATION The Committee recommends to Council that the schedule of creditor payments for September 2015 be received. COMMITTEE DECISION MOVED Cr Haese SECONDED Cr Woodward that the recommendation be adopted. CARRIED 11.2 Mendelson Financial Report September 2015 This report provided information on the financial performance of the Mendelson Foundation as at 30th September 2015. RECOMMENDATION The Committee recommends to Council that the report be received. COMMITTEE DECISION MOVED Cr Hill SECONDED Cr Haese that the recommendation be adopted. CARRIED

FINANCE AND REGULATORY PRESCRIBED STANDING COMMITTEE 20 October 2015 Page 3 11.3 Council Budget Report - THREE months to 30 September 2015 This report provided information to Council on budget results for the three months ended 30 September 2015. RECOMMENDATION The Committee recommends to Council that the report be received. COMMITTEE DECISION MOVED Cr Polito SECONDED Cr Nitschke that the recommendation be adopted. CARRIED 11.4 Property Leases This report provided information on overdue property lease payments that are greater than $2,000. RECOMMENDATION The Committee recommends to Council that the report be received. COMMITTEE DECISION MOVED Cr Rypp SECONDED Cr Tsiaparis that the recommendation be adopted. CARRIED 11.5 South Australian Public Health Act 2011 - 2014/15 Environmental Health Report This report presented to Council a report on the work of environmental health staff in 2014/15 which has been referred to the Minister for Health and Ageing and the Chief Public Health Officer. RECOMMENDATION The Committee recommends to Council that this report be received. COMMITTEE DECISION MOVED Cr McKay SECONDED Cr Rypp that the recommendation be adopted. CARRIED 11.6 European Wasp Subsidy Fund Termination This report provided Elected Members with confirmation that the European wasp subsidy program was terminated at the end of the 2014/15 season. RECOMMENDATION The Committee recommends to Council that the eradication of European wasp nests be continued by Council at no cost to residents. COMMITTEE DECISION MOVED Cr Nitschke SECONDED Cr Dua that the recommendation be adopted. CARRIED

FINANCE AND REGULATORY PRESCRIBED STANDING COMMITTEE 20 October 2015 Page 4 11.7 Service Centre First Quarter Activity Report 2015/16 This report provided information on activities within the Service Centre for the first quarter of the 2015/16 financial year. RECOMMENDATION The Committee recommends to Council that the activities report be received. COMMITTEE DECISION MOVED Cr Woodward SECONDED Cr Polito that the recommendation be adopted. CARRIED 11.8 Regulatory Services Department Activity Report This report provided information on the activities of the Regulatory Services Department for the three months to 30 September 2015. RECOMMENDATION The Committee recommends to Council that the report be received. COMMITTEE DECISION MOVED Cr Rypp SECONDED Cr Nitschke that the recommendation be adopted. CARRIED 12. MEETING CLOSE


STRATEGY AND COMMUNITY PRESCRIBED STANDING COMMITTEE 20 October 2015

I N D E X

1. MEETING OPENED ...................................................................................................... 1

2. PRESENT ..................................................................................................................... 1

3. APOLOGIES ................................................................................................................. 1


5. CONFIRMATION OF PREVIOUS MINUTES ................................................................ 1

6. COMMUNICATIONS BY THE CHAIRPERSON............................................................ 2





11. STRATEGY AND COMMUNITY DIVISION REPORTS................................................. 2

11.1 City Strategy Activity Report ............................................................................. 2

11.2 City Development Activities Report .................................................................. 2

11.3 Community Services Monthly Activities Report .............................................. 3

11.4 Library Service - Annual Food for Fines Request ............................................ 3

11.5 Mobile Library Fit-Out Update ........................................................................... 3

12. MEETING CLOSE ........................................................................................................ 3

STRATEGY AND COMMUNITY PRESCRIBED STANDING COMMITTEE 20 October 2015 Page 1 1. MEETING OPENED

The Presiding Member declared the meeting open at 7.46pm. 2. PRESENT

Committee Members: Cr C O'Rielley (Presiding Member) Mayor J Trainer Councillors: R Haese, G Vlahos, R Dua, J Woodward, K McKay, S Rypp, G Demetriou, M Hill, S Tsiaparis, G Nitschke, T Polito. Officers: Mr T Buss (Chief Executive Officer) Mr D Moore (Deputy Chief Executive Officer) Mr B Ross (GM Corporate and Regulatory) Mr A Catinari (GM Urban Services) Ms P Koritsa (GM Organisational Support) Mr D Broderick (Manager Community Services) Ms J Lennon (Manager City Development) Mr B Cunningham (Manager City Strategy - Acting) 3. APOLOGIES

Leave of Absence Cr Palmer Cr Mangos Lateness Council Members: Cr McKay (7.48pm) RECOMMENDATION That the apologies be received. COMMITTEE DECISION MOVED Cr Demetriou SECONDED Cr Tsiaparis that the recommendation be adopted. CARRIED 4. DISCLOSURE STATEMENTS

Nil 5. CONFIRMATION OF PREVIOUS MINUTES

RECOMMENDATION That the Minutes of the meeting of the Strategy and Community Prescribed Standing Committee held on 15 September 2015 be confirmed as a true and correct record. COMMITTEE DECISION MOVED Cr Polito SECONDED Cr Nitschke that the recommendation be adopted. CARRIED

STRATEGY AND COMMUNITY PRESCRIBED STANDING COMMITTEE 20 October 2015 Page 2 6. COMMUNICATIONS BY THE CHAIRPERSON

Nil 7. QUESTIONS WITH NOTICE


Nil 9. MOTIONS WITH NOTICE

Nil 10. MOTIONS WITHOUT NOTICE

Nil 11. STRATEGY AND COMMUNITY DIVISION REPORTS

11.1 City Strategy Activity Report This report provided Elected Members with information on recent activities undertaken by the City Strategy Department. RECOMMENDATION The Committee recommends to Council that the report be received. COMMITTEE DECISION MOVED Cr Polito SECONDED Cr Nitschke that the recommendation be adopted. 7.47pm Cr Haese left the meeting 7.48pm Cr McKay entered to the meeting 7.49pm Cr Haese returned to the meeting CARRIED 11.2 City Development Activities Report This report provided Elected Members with information on activities within the City Development Department. RECOMMENDATION The Committee recommends to Council that the Activities Report be received. COMMITTEE DECISION MOVED Cr Demetriou SECONDED Cr Haese that the recommendation be adopted. CARRIED

STRATEGY AND COMMUNITY PRESCRIBED STANDING COMMITTEE 20 October 2015 Page 3 11.3 Community Services Monthly Activities Report This report provided Elected Members with information on current activities within the Community Services Department RECOMMENDATION The Committee recommends to Council that the Activities Report be received. COMMITTEE DECISION MOVED Cr Rypp SECONDED Cr Tsiaparis that the recommendation be adopted. 7.50pm Cr Vlahos left the meeting CARRIED 11.4 Library Service - Annual Food for Fines Request This report sought Council approval to conduct another Food for Fines program in the Library, ahead of Christmas 2015. RECOMMENDATION That the Committee recommends to Council that it approves the Food for Fines program being implemented between Monday 16 November and Sunday 20 December 2015. COMMITTEE DECISION MOVED Cr Dua SECONDED Cr Nitschke that the recommendation be adopted. 7.51pm Cr Vlahos returned to the meeting CARRIED 11.5 Mobile Library Fit-Out Update This report provided Council with an update on the refurbishment of the recently acquired Mobile Library vehicle. RECOMMENDATION That the Committee recommends to Council that the report be noted. COMMITTEE DECISION MOVED Cr McKay SECONDED Cr Nitschke that the recommendation be adopted. CARRIED 12. MEETING CLOSE


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