minutes of ordinary meeting 24 may 2010archive.lithgow.nsw.gov.au/minutes/10/100524_min.pdf ·...

LITHGOW CITY COUNCIL

A CENTRE OF REGIONAL EXCELLENCE

MINUTES

ORDINARY MEETING OF COUNCIL

HELD ON

24 MAY 2010

AT 7.00pm

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MINUTES OF THE CITY OF LITHGOW COUNCIL MEETING HELD AT THE CIVIC CENTRE, LITHGOW ON 24 MAY 2010

Meeting Commenced 7.00pm Public Forum: 15 PRESENT His Worship the Mayor Councillor Neville Castle Councillor H K Fisher Councillor R Thompson Councillor W McAndrew Councillor G Danaher Councillor J J McGinnes Councillor W Marshall Councillor C Hunter Councillor M F Ticehurst APOLOGIES NIL Also in attendance Mr Roger Bailey, General Manager Miss Casey Clarke, Personal Assistant to the General Manager and Mayor Mrs Kim Neilson, Minutes Secretary Mr Andrew Muir, Group Manager Regional Services Ms Suzanne Lollback, Group Manager Community and Corporate Services Mr Iain Stewart, Acting Group Manager Operation Services Mrs Carol Farnsworth, Internal Services Manager Leanne Kearney, RLCIP Project Officer CONFIRMATION OF MINUTES Confirmation of the Minutes of the Extra Ordinary Meeting of Council held on the 27 April 2010 were taken as read and confirmed by Councillors H K Fisher and W Marshall RESOLVED 10-186 Confirmation of the Minutes of the Ordinary Meeting of Council held on the 3 May 2010 were taken as read and confirmed by Councillors H K Fisher and G Danaher RESOLVED 10-187 DECLARATION OF INTEREST NIL

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PUBLIC FORUM At 7:02pm Members of public gallery were invited to participate in the Public Forum Session.

PF - 24/05/2010 - IAN LITCHFIELD Mr Litchfield encouraged Council to record its meetings. In relation to the review of the septic safe programme from the Group Manager Community & Corporate which is on the agenda tonight, there is a lot of information in the report. Mr Litchfield has some queries on some of the items noted. At the public meeting it was stated that there would be no further action regarding septic safe until a report was done and taken back to the community. In relation to the recommendations at the end of the report it is recommended that Council keep doing the review of septic safe in the Local Government Area. Mr Litchfield believes this should be taken back to the community and responses sought prior to this being done. The Mayor advised that this is a recommendation only and if Council votes on it tonight, the policy will go onto public exhibition for a period of 28 days. A Meeting will be held in the future and the Council may then adopt the policy after the 28 day period.

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TABLE OF CONTENTS ITEM TITLE PAGE

ITEM:1 NOTICE OF MOTION - 24/05/10 - QUESTION WITH NOTICE - COUNCILLOR INFORMATION SESSION

6

ITEM:2 NOTICE OF MOTION - 24/05/10 - COUNCILLOR M F TICEHURST - HELICOPTER

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ITEM:3 NOTICE OF MOTION - 24/05/10 - COUNCILLOR M F TICEHURST - COBBORA COAL MINE

7

ITEM:4 NOTICE OF MOTION - 24/05/10 - COUNCILLOR M F TICEHURST - LITHGOW TOWN CLOCK

8

ITEM:5 NOTICE OF MOTION - 24/05/10 - COUNCILLOR M F TICEHURST - CHARLIE PINCH MUSEUM

8

GENERAL MANAGERS REPORTS 9

ITEM:6 GM - 24/05/10 - NSW AMBULANCE COMMUNITY FIRST RESPONDER UNITS - PORTLAND AND WALLERAWANG

9

ITEM:7 GM - 24/05/10 - WOLGAN ROAD FUNDING 9

OPERATIONS REPORTS 10

ITEM:8 REG - 24/05/2010 - APPLICATION FOR PERMANENT CLOSURE OF ROAD UNFORMED ROAD, SODWALLS

10

ITEM:9 REG - 24/05/10 - DEVELOPMENT APPLICATION/CONSTRUCTION CERTIFICATE 034/10DACC ALTERATION TO EXISTING SHED - TONY LUCHETTI SPORTSGROUND

10

COMMUNITY AND CORPORATE SERVICES REPORTS 11

ITEM:10 COMM - 24/05/10 - ROAD SAFETY SAFE SCHOOL TRAVEL PROJECT

11

ITEM:11 COMM - 24/05/10 - DIGITAL TELEVISION TRANSMISSION 11

ITEM:12 COMM - 24/05/10 - SECTION 356 - FINANCIAL ASSISTANCE TO COMMUNITY ORGANISATIONS

12

ITEM:13 COMM - 24/05/10 - YOUTH COUNCIL UPDATE 12

ITEM:14 COMM - 24/05/10 - REVIEW OF SEPTIC SAFE PROGRAM 13

INTERNAL SERVICE REPORTS 14

ITEM:15 INTS - 24/05/10 - COUNCIL INVESTMENTS HELD TO 30 APRIL 2010

14

ITEM:16 INTS - 24/05/10 - QUARTERLY PERFORMANCE REPORT ON 14

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2009/10 TO 2011/12 MANAGEMENT PLAN FOR THE PERIOD 1 JANUARY 2010 TO 31 MARCH 2010

ITEM:17 INTS - 24/05/10 - LEASE OF COUNCIL PREMISES 34/36 MAIN STREET, WALLERAWANG

15

ITEM:18 INTS - 24/05/10 - PROPOSED INTERNAL LOAN GENERAL FUND TO WASTEWATER FUND

15

COMMITTEE MEETINGS 17

ITEM:19 COMM - 24/05/10 - COMPANION ANIMALS ADVISORY COMMITTEE

17

ITEM:20 COMM - 24/05/10 - LITHGOW CRIME PREVENTION COMMITTEE - MINUTES 12/04/10

18

ITEM:21 COMM - 24/05/10 - S355 ENVIRONMENTAL ADVISORY COMMITTEE MEETING MINUTES

18

ITEM:22 COMM - 24/05/10 - TOURISM ADVISORY COMMITTEE MINUTES - 4 MAY 2010

19

ITEM:23 OPER - 24/05/10 - SPORTS ADVISORY COMMITTEE - MINUTES 27 APRIL 2010

19

ITEM:24 OPER - 24/05/10 - TRAFFIC AUTHORITY LOCAL COMMITTEE MEETING MINUTES - 1ST APRIL 2010

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CLOSED COUNCIL 22

ITEM:25 REG - 24/05/2010 - CONFIDENTIAL REPORT - TENDER 01/10 - AUGMENTATION OF THE WALLERAWANG SEWAGE TREATMENT PLANT, POWER SUPPLY UPGRADE CONFIDENTIAL

23

ITEM:26 REG - 24/05/10 - CONFIDENTIAL REPORT – TENDER 05.10 - STRUCTURAL RECTIFICATION WORKS - ASHLEY GRANDSTAND, LITHGOW CONFIDENTIAL

23

BUSINESS OF GREAT URGENCY 24

UB - 24/05/2010 - Councillor Fisher 24

24 May 2010 MINUTES – ORDINARY MEETING OF COUNCIL

ITEM:1 NOTICE OF MOTION - 24/05/10 - QUESTION WITH NOTICE - COUNCILLOR INFORMATION SESSION

10- 188 RESOLVED

THAT Council note the information in the report. MOVED: Councillor M F Ticehurst SECONDED: Councillor H K Fisher.

ITEM:2 NOTICE OF MOTION - 24/05/10 - COUNCILLOR M F TICEHURST - HELICOPTER

MOTION

THAT the General Manager provides the Council, Councillors and ratepayers with a written response to the above Question with Notice.

MOVED: Councillor M F Ticehurst SECONDED: Councillor J J McGinnes. Councillor M F Ticehurst and Councillor J J McGinnes withdrew the motion. 10-189 RESOLVED

THAT Council write to the State Member expressing concern at the apparent private use of the helipad at the Lithgow Hospital.

MOVED: Councillor H K Fisher SECONDED: Councillor W McAndrew.


ITEM:3 NOTICE OF MOTION - 24/05/10 - COUNCILLOR M F TICEHURST - COBBORA COAL MINE

10-190 RESOLVED

THAT

1. The Council formally determine what its position is to be on the proposed transport of coal from the Cobbora Coal Mine near Dunedoo to the Mt Piper Power Station.

2. The General Manager and Senior Council Officers provide the Council, Councillors and ratepayers with a further written response to the following:

(a) What is the Lithgow City Councils position with the proposed new

Cobbora Coal Mine, given that the transport of cheaper coal into the Lithgow District Coalfields, via Delta Electricity’s recently approved Coal Rail Unloader at Pipers Flat has the potential to lower the price of local underground coal and decimate the local Mining Industry.

(b) What is the Lithgow City Councils position with the proposed new Cobbora Coal Mine, in particular will the Council now seek to have, if the new Cobbora Mine is approved, road overpasses installed on the Castlereagh Highway at Ben Bullen, Portland Road, Cullen Bullen, East Portland and the Wallerawang – Portland Road.

MOVED: Councillor M F Ticehurst SECONDED: Councillor J J McGinnes. SUPPLEMENTARY MOTION 10-191 RESOLVED

THAT 1. Council seek information from the Department of Planning and the Minister

on any transport and infrastructure plans for the Coborra Coal Mine Project. 2. A report be bought back to Council in relation to the possible effects on the

Lithgow Local Government Area, in particular on jobs and the community should the Coborra Mine Project proceed.

MOVED: Councillor G Danaher SECONDED: Councillor H K Fisher.


ITEM:4 NOTICE OF MOTION - 24/05/10 - COUNCILLOR M F TICEHURST - LITHGOW TOWN CLOCK

10-192 RESOLVED

THAT the General Manager provides the Council, Councillors and ratepayers with a response to the Question with Notice Questions: Q. With respect to Resolution 09-390, could the General Manager confirm and

advise the Council, Councillors, ratepayers and residents if:

- If any additional quotation was able to be obtained to that of the attached quotation from Andrew Markerink Master Clockmakers of Camden; and

- If the attached quotation from Andrew Markerink Master Clockmakers of Camden, which included Crane Hire and a GPS System was indeed the final cost of the recent refurbishment of the Lithgow Town Clock in the amount of $21,405.00?

- If not, what then was the final total cost of the recent refurbishment of the Lithgow Town Clock?

MOVED: Councillor M F Ticehurst SECONDED: Councillor J J McGinnes.

ITEM:5 NOTICE OF MOTION - 24/05/10 - COUNCILLOR M F TICEHURST - CHARLIE PINCH MUSEUM

10-193 RESOLVED

THAT: 1. The General Manager provides the Council, Councillors and ratepayers with

a written response to the Question with Notice Question:

Q.- That the Lithgow City Council investigate what further Lithgow City Council or Commercial property sites may be available for the future relocation of the Charlie Pinch Museum Collection in Portland, given that the Deputy Premier and Health Minister, Carmel Tebbutt MP has recently indicated that due to Occupational Health & Safety concerns by SWAHS, the Private Collection will not be able to be stored at the old Portland Hospital site?

- Council seek information on any Grants available in relation to the Collections.

MOVED: Councillor M F Ticehurst SECONDED: Councillor J J McGinnes.


GENERAL MANAGERS REPORTS

ITEM:6 GM - 24/05/10 - NSW AMBULANCE COMMUNITY FIRST RESPONDER UNITS - PORTLAND AND WALLERAWANG

10-194 RESOLVED

THAT Council note the report on NSW Ambulance Community First Responder Units for Portland and Wallerawang.

MOVED: Councillor W McAndrew SECONDED: Councillor R Thompson.

ITEM:7 GM - 24/05/10 - WOLGAN ROAD FUNDING

10-195 RESOLVED

THAT Council allocate the following amounts as it's contribution toward the project to upgrade of the Wolgan Road:

$200,000 from Section 94 contributions $200,000 from accumulated surpluses

MOVED: Councillor G Danaher SECONDED: Councillor W McAndrew.


OPERATIONS REPORTS

ITEM:8 REG - 24/05/2010 - APPLICATION FOR PERMANENT CLOSURE OF ROAD UNFORMED ROAD, SODWALLS

10-196 RESOLVED

THAT 1. Council approve the closure of the public road off Anarel Road, Sodwalls. 2. The Land and Property Management Authority be formerly advised of

Councils decision.

MOVED: Councillor W Marshall SECONDED: Councillor R Thompson.

ITEM:9 REG - 24/05/10 - DEVELOPMENT APPLICATION/CONSTRUCTION CERTIFICATE 034/10DACC ALTERATION TO EXISTING SHED - TONY LUCHETTI SPORTSGROUND

10-197 RESOLVED

THAT

A. THAT Combined Development / Construction Certificate Application 034/10DACC be approved subject to conditions highlighted in Council’s Section 79C assessment, attached. B. THAT A division be called in accordance with the requirements of section 375A(3) of the Local Government Act, 1993.

MOVED: Councillor R Thompson SECONDED: Councillor W McAndrew. A DIVISION was called in accordance with the provisions of Section 375(3) of the Local Government Act 1993. The Motion was CARRIED UNANIMOUSLY


COMMUNITY AND CORPORATE SERVICES REPORTS

ITEM:10 COMM - 24/05/10 - ROAD SAFETY SAFE SCHOOL TRAVEL PROJECT

10-198 RESOLVED

THAT the report on the Road Safety School Travel Project be noted. MOVED: Councillor H K Fisher SECONDED: Councillor W Marshall.

ITEM:11 COMM - 24/05/10 - DIGITAL TELEVISION TRANSMISSION

10-199 RESOLVED

THAT

1. Council notes the information in this report including the timetable for the switchover to digital only television and the implications for residents of Glen Davis.

2. Council further investigate options for the provision of terrestrial digital television to the Glen Davis area.



ITEM:12 COMM - 24/05/10 - SECTION 356 - FINANCIAL ASSISTANCE TO COMMUNITY ORGANISATIONS

10-200 RESOLVED

THAT 1. Council provides financial assistance to Lithgow Swimming Club to the value of

$503. 2. Council provides financial assistance to Blinky Bill Child Care Centre to the

value of $150 3. Council not provide financial assistance in 2009/10 to Daffodils at Rydal but that

their request be considered together with all other 2010/11 Financial Assistance applications when they are considered by Council in June 2010.


ITEM:13 COMM - 24/05/10 - YOUTH COUNCIL UPDATE

10-201 RESOLVED

THAT the report be withdrawn due to additional information being given to Council and further investigations being made.

MOVED: Councillor H K Fisher SECONDED: Councillor G Danaher.


ITEM:14 COMM - 24/05/10 - REVIEW OF SEPTIC SAFE PROGRAM

10-202 RESOLVED

THAT COUNCIL: 1. Places the Onsite Sewage Management Strategy on public exhibition for 28

days and calls for public submissions. 2. Seeks grant funding from the Sydney Catchment Authority to support the

Onsite Sewage Management Strategy. 3. Considers the introduction of an annual approval to operate charge to be

included in the rate notice from 2011/12. 4. Defers any inspections to the Onsite Sewage Management Strategy across

the Local Government Area unless considered urgent. 5. Holds public consultation meetings. 6. Include the following process when contacting property owners regarding carrying

out of inspections: A letter will be sent to property owners advising that Council will be

undertaking inspections within the area during a specified time frame (eg the month of ……) and inviting the owner to contact Council within 2 weeks to establish an inspection time and date.

Where the property owners does not contact Council within 2 weeks, Council will write to property owners nominating a date and time and again inviting the property owner to contact Council if this is not a suitable time.

Where there is no contact from the property owner the inspection will proceed on the identified day.

A telephone call will be placed to the property owner confirming that Council will be inspecting the subject property.

MOVED: Councillor M F Ticehurst SECONDED: Councillor G Danaher.


INTERNAL SERVICE REPORTS

ITEM:15 INTS - 24/05/10 - COUNCIL INVESTMENTS HELD TO 30 APRIL 2010

10-203 RESOLVED

THAT Investments of $11,288,273.95 for the period ending 30 April 2010 be noted.

MOVED: Councillor H K Fisher SECONDED: Councillor G Danaher.

ITEM:16 INTS - 24/05/10 - QUARTERLY PERFORMANCE REPORT ON 2009/10 TO 2011/12 MANAGEMENT PLAN FOR THE PERIOD 1 JANUARY 2010 TO 31 MARCH 2010

10-204 RESOLVED

THAT 1. The surplus of $30,455 for the 2009/10 to 2011/12 Management Plan as

detailed in the Quarterly Performance Report for the period 1 January to 31 March 2010 be noted.

2. The Council notes that the Internal Services Manager, as the Responsible Accounting Officer has reviewed the statements and certifies as required by the Local Government (General) regulation 2005, (s203) that Council’s 2009/10 to 2011/12 Management Plan has been reviewed and the financial position of Council is satisfactory.



ITEM:17 INTS - 24/05/10 - LEASE OF COUNCIL PREMISES 34/36 MAIN STREET, WALLERAWANG

10-205 RESOLVED

THAT Council enter into a lease with the Mid West Social Riders Inc for the premises 34 / 36 Main St Wallerawang for a period of three years with a three year option to renew on the same basis as the original lease. Annual rental to be reviewed by CPI. The lease may be terminated immediately if any problems or complaints occur.

MOVED: Councillor G Danaher SECONDED: Councillor W Marshall.

ITEM:18 INTS - 24/05/10 - PROPOSED INTERNAL LOAN GENERAL FUND TO WASTEWATER FUND

10-206 RESOLVED

THAT 1. As per Sec 410 of the Local Government Act 1993 Council makes application

to the Minister of Local Government for an internal loan of up to $4,000,000 from General Fund to Wastewater Fund.

2. Interest will be charged at the applicable loan market interest rate at the time of drawdown and paid to General Fund in quarterly intervals. Principal will be repaid in full at the end of a two year period or at the request of General Fund should the original purpose of the internal restriction require the funds, ie employees leave entitlements or the commencement of the Blackmans Flat Waste disposal facility.

MOVED: Councillor W McAndrew SECONDED: Councillor G Danaher.


A DIVISION was called by Councillors M F Ticehurst and J J McGinnes. FOR Councillor N L Castle Councillor G Danaher Councillor H K Fisher Councillor C Hunter Councillor W Marshall Councillor W McAndrew Councillor R Thompson AGAINST Councillor M F Ticehurst Councillor J J McGinnes


COMMITTEE MEETINGS

ITEM:19 COMM - 24/05/10 - COMPANION ANIMALS ADVISORY COMMITTEE

10-207 RESOLVED

THAT: 1. Council adopt the attached Draft Terms of Reference for the Companion

Animals Advisory Committee with the following amendments: (i) Meetings shall be held during the year at a time and frequency as

determined by the Committee. (ii) The Committee will be comprised of the following representation: Two Councillors Lithgow City Council General Manager or his nominee One veterinarian – on an annual rotatable basis 2 Dog trainers 1 Animal welfare agency - on an annual rotatable basis. 2 Community representatives Animal clubs and associations

(iii) The principal purpose of the Committee will be to consider key companion animal issues and make recommendations to Council, including:

a. Community education programs b. School education programs c. Off leash areas d. Lifetime registration and microchipping initiatives e. Rehousing and fostering animals f. Encouraging responsible breeding g. Provide input into the development of Council policy in regard to

Companion Animals h. An advisory role on any other matters relating to the pound.

MOVED: Councillor W McAndrew SECONDED: Councillor H K Fisher.


ITEM:20 COMM - 24/05/10 - LITHGOW CRIME PREVENTION COMMITTEE - MINUTES 12/04/10

10-208 RESOLVED

THAT Council:

1. Notes the minutes of the Crime Prevention Committee held on 12 April 2010. 2. Forwards their support to Gerard Martin MP for a funding submission that

Lithgow Community Projects have lodged with the NSW Office for Women for a 2 year project to coordinate a local community response to domestic violence focussing on early intervention and prevention.

3. Writes to the Minister for Liquor, Gaming and Racing asking that in view of local concerns about the conduct of some licensed premises in Lithgow, coercive powers in relation to opening hours and other conduct matters be returned to the Office of Liquor, Gaming and Racing.

MOVED: Councillor G Danaher SECONDED: Councillor W Marshall.

ITEM:21 COMM - 24/05/10 - S355 ENVIRONMENTAL ADVISORY COMMITTEE MEETING MINUTES

10-209 RESOLVED

THAT Council notes the minutes of the Environmental Advisory Committee held on 10 February 2010.

MOVED: Councillor R Thompson SECONDED: Councillor W McAndrew.


ITEM:22 COMM - 24/05/10 - TOURISM ADVISORY COMMITTEE MINUTES - 4 MAY 2010

10-210 RESOLVED

THAT Council:

1. Notes the minutes of the Tourism Advisory Committee held on 4 May 2010. 2. Forwards a letter of congratulations to all those involved in the Yamaha

Australian 4 Day Enduro Championship. 3. Provides a report on the Economic Impact of all the events staged in the

region over the last twelve months. 4. Investigates hosting information sessions for tourism operators and other

businesses. 5. Note the letter submitted to Council in relation to funding for the Lake

Pillans Boardwalk in the Draft Management Plan.

MOVED: Councillor W McAndrew SECONDED: Councillor H K Fisher.

ITEM:23 OPER - 24/05/10 - SPORTS ADVISORY COMMITTEE - MINUTES 27 APRIL 2010

10-211 RESOLVED

THAT 1. Council approves financial assistance of $500.00 from the current Financial

Assistance for Sporting Representatives (approved financial assistance to Toby Kenniff, Jayden Goodwin, Kobi Hunter, Cameron Denley and Karl Wilson ($100.00 shared between Applicants), Jack Clough ($100.00), and Jenna Heath ($300.00)); and

2. Council note the minutes of the Sports Advisory Committee meeting held on Tuesday, 27 April 2010.



ITEM:24 OPER - 24/05/10 - TRAFFIC AUTHORITY LOCAL COMMITTEE MEETING MINUTES - 1ST APRIL 2010

10-212 RESOLVED

THAT the minutes of the Traffic Authority Local Committee Meeting held on 1st April 2010 be noted and the following recommendations be adopted:

1. Council, the RTA, Police and any interested TALC members conduct inspections on the speed zone audit sites and report on the matter to the next meeting of TALC.

2. The current No Stopping zone at 92 Rabaul Street, Lithgow be extended East past the residents driveway, so that her driveway is a legal No Stopping Zone, subject to consultation with the resident on this recommendation.

3. Council considers conducting a Pedestrian Access and Mobility Plan (PAMP) in the town in consultation with the RTA.

4. A No Parking sign be painted on the driveway at 61 Martini Parade, Lithgow. 5. The Committee recommends that the Central Tablelands MCC Sunny Corner

Trail Bike Rally proceeds as per event conditions on 18th and 19th September 2010.

6. Council investigate the installation of No Stopping signs to be placed on Methven Street to allow adequate sight distance for vehicles exiting the intersection of Rifle Parade.

7. A general view of the parking signage be conducted by the Council and the RTA in Eskbank and Mort Streets, Lithgow, with the Committee looking at the option of placing a NO Parking zone in the street.

8. The Give Way sign at Kirkland Drive, Lithgow be changed to a Stop Sign

MOVED: Councillor G Danaher SECONDED: Councillor W Marshall. SUBSEQUENT MOTIONS

10-213 RESOLVED

THAT Council request that TALC investigate the stop sign outside the Subway food premises on the corner of Sandford Avenue and Main Street and investigate whether correct signage is in place. MOVED: Councillor J J McGinnes SECONDED: Councillor H K Fisher.


10-214 RESOLVED

THAT Council request that TALC investigates the length of the no stopping zone in Sandford Avenue in the vicinity of Kingdom Hall and the entrance to the hockey fields. MOVED: Councillor H K Fisher SECONDED: Councillor R Thompson.

10-215 RESOLVED

THAT Council request that TALC investigates the intersection of access to Marrangaroo Fields and the Great Western Highway as it is very dangerous and to consider dropping the speed limit on the left hand side of the highway coming from Marrangaroo Fields. MOVED: Councillor R Thompson SECONDED: Councillor H K Fisher.

10-216 RESOLVED

THAT Council request that TALC investigates the speed limits on all unsealed roads in the Lithgow Local Government Area and that the limits be dropped to 80km per hour. MOVED: Councillor C Hunter SECONDED: Councillor H K Fisher.


10-217 RESOLVED

THAT Item 25 be considered in Closed Council pursuant to Section 10A(2)(c) of the Local Government Act 1993.

MOVED: Councillor G Danaher SECONDED: Councillor W McAndrew.


ITEM:26 REG - 24/05/10 - CONFIDENTIAL REPORT – TENDER 05/10 - STRUCTURAL RECTIFICATION WORKS - ASHLEY GRANDSTAND, LITHGOW CONFIDENTIAL

10-218 RESOLVED

THAT Item 26 be considered in Closed Council pursuant to Section 10A(2)(d) of the Local Government Act 1993.

MOVED: Councillor H K Fisher SECONDED: Councillor W McAndrew. The Mayor asked if there were any objections from the Public with regards to the confidential reports being in closed Council. Questions were asked by Ms Sue Graves. Sue Graves 1. In relation to Item 25 – Do the tenders being called have amounts noted in the

report. What would be the confidential nature if the figures are in the report. The General Manager advised that Council is only obligated that Council disclose the chosen tender and not other tenders put forward. 2. In relation to the Ashley Grandstand - if negotiations have occurred why can’t the

amounts be disclosed. The General Manager advised that the amount would be disclosed after closed council.

10-219 RESOLVED

At 8:41pm the Council resolved to move into Closed Council. MOVED: Councillor H K Fisher SECONDED: Councillor W Marshall Closed Council started at 8:42pm.

CLOSED COUNCIL



10-220 RESOLVED

THAT 1. Council accept the tender submitted by Westside Underground Power for the

Power supply Upgrade. Tender No 01/10, for $76,652.35 (including GST). 2. Council authorise the Common Seal to be affixed to contract documents as

required MOVED: Councillor W McAndrew SECONDED: Councillor C Hunter.

ITEM:26 REG - 24/05/10 - CONFIDENTIAL REPORT – TENDER 05/10 - STRUCTURAL RECTIFICATION WORKS - ASHLEY GRANDSTAND, LITHGOW CONFIDENTIAL

10-221 RESOLVED

THAT 1. Council accept the revised tender price of $360,079.00 (excluding GST) from

CBS Refurbishment Pty Ltd. for the Structural Rectification Works at Ashley Grandstand, Tony Luchetti Sportsground, Lithgow.

2. The use of the Common Seal be authorised for any contract documentation in relation to the Structural Rectification Works at Ashley Grandstand, Tony Luchetti Sportsground, Lithgow.

MOVED: Councillor W McAndrew SECONDED: Councillor H K Fisher. Councillor Ticehurst requested to be recorded as against this resolution.

10-222 RESOLVED

At 8:43pm the Council resolved to refer to open Council and recommend the resolutions of Closed Council. MOVED: Councillor H K Fisher SECONDED: Councillor R Thompson The General Manager announced the recommendations of the Closed Council.

10-223 RESOLVED

THAT Council adopt the recommendations of the closed Council. MOVED: Councillor H K Fisher SECONDED: Councillor R Thompson


BUSINESS OF GREAT URGENCY

In accordance with Clause 241 of the Local Government (General) Regulations 2005 business may be transacted at a meeting of Council even though due notice of the business has not been given to the Councillors. However, this can happen only of: a) A motion is passed to have the business transacted at the meeting: and b) The business proposed to be brought forward is ruled by the Chairperson to be of

great urgency.

UB - 24/05/2010 - Councillor Fisher Councillor Fisher advised that he was elected as a nominee for the Airly Project Consultative Committee Meeting. He does not want to pursue this chairmanship and wishes to resign. There is a meeting scheduled for 15 June 2010 and the new chairman should be in a position to familiarise themself with this position. Councillor Fisher nominates Councillor Danaher for the position of chairman. 10-224 RESOLVED

THAT the matter of Councillor Fisher resigning from being the chairperson of the Airly Project Consultative Committee and the election of a new chairperson be declared as urgent and dealt with at this meeting.

MOVED: Councillor W McAndrew SECONDED: Councillor H K Fisher

The Mayor declared the matter to be of great urgency in accordance with clause 241 of the Local Government (General) Regulations.

10-225 RESOLVED

THAT: 1. The Council accept the resignation of Councillor Fisher as Chairman of the Airly

Mine Consultative Commitee. 2. Councillor Danaher be elected as the new chairman for the Airly Mine

Consultative Committee. MOVED Councillor HK Fisher SECONDED Councillor R Thompson The meeting closed at 8:49pm.

minutes of ordinary meeting 24 may 2010archive.lithgow.nsw.gov.au/minutes/10/100524_min.pdf ·...

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