minutes of ordinary council meeting - 15 april 2019 · minutes - ordinary meeting 6 15 april 2019...
TRANSCRIPT
ORDINARY MEETING OF COUNCIL
MONDAY, 15 APRIL 2019
MINUTES
C ON T E N T S
1 DECLARATION OF OPENING / ANNOUNCEMENT OF VISITORS.............................................. 3
2 RECORD OF ATTENDANCE / APOLOGIES / LEAVE OF ABSENCE ............................................ 3
3 ADVICE OF RESPONSE TO PREVIOUS PUBLIC QUESTIONS TAKEN ON NOTICE............... 4 BEDFORDALE VOLUNTEER BUSH FIRE BRIGADE ........................................................................... 4
4 PUBLIC QUESTION TIME ..................................................................................................................... 5 1 MR BARRY PORTER - 166 HERITAGE DRIVE, ROLEYSTONE .............................................. 5
5 APPLICATIONS FOR LEAVE OF ABSENCE ..................................................................................... 5
6 PETITIONS ................................................................................................................................................ 6 NIL ............................................................................................................................................................... 6
7 CONFIRMATION OF MINUTES ........................................................................................................... 6 MINUTES OF ORDINARY COUNCIL MEETING HELD ON 25 MARCH 2019 ................................... 6
8 ANNOUNCEMENTS BY THE PERSON PRESIDING WITHOUT DISCUSSION ........................... 6 1 CONSULTATION & COMMUNICATION .................................................................................... 6 2 MARKETING & PUBLIC RELATIONS ........................................................................................ 6 3 GOVERNANCE & ECONOMIC DEVELOPMENT ....................................................................... 7
9 QUESTIONS BY MEMBERS OF WHICH DUE NOTICE HAS BEEN GIVEN – WITHOUT
DISCUSSION ............................................................................................................................................. 7
10 REPORTS ................................................................................................................................................... 7 10.1 TECHNICAL SERVICES COMMITTEE MEETING - 8 APRIL 2019 ......................................... 7
10.1.1 PARKING RESTRICTIONS - PIPELINE BOULEVARD, PIARA WATERS (1.1) ........... 8 10.1.2 PARKING RESTRICTIONS - ASPIRI PRIMARY SCHOOL - ROSSITER AVENUE,
PIARA WATERS (1.2) ......................................................................................................... 8 10.1.3 FOOTPATH CONSTRUCTION - BROOKTON HIGHWAY, ROLEYSTONE (1.3) ........ 8 10.1.4 FAUNA RESEARCH AND MANAGEMENT - PROJECT UPDATE (2.1) ....................... 9 10.1.5 UNAUTHORISED VEHICLE ACCESS TO RESERVES (3.1) .......................................... 9 10.1.6 FRYE PARK PLAYING SURFACE RENEWAL - REALLOCATION OF CAPITAL
FUNDING (3.2) ................................................................................................................... 10 10.1.7 RESIDENTIAL PARKING (REFERRAL ITEM) (4.1) ...................................................... 10 10.1.8 DIEBACK TREATMENT REGIME (REFERRAL ITEM) (4.2) ....................................... 10
10.2 CITY STRATEGY COMMITTEE MEETING - 8 APRIL 2019 .................................................. 11
10.2.1 LIST OF ACCOUNTS PAID - MARCH 2019 (1.1) ........................................................... 11 10.2.2 STATEMENT OF FINANCIAL ACTIVITY - MARCH 2019 (1.2) .................................. 11 10.2.3 WORKFORCE PLANNING REPORT 2019 (1.3) ............................................................. 11 10.2.4 NEW POLICY - ADM 24 ELECTION SIGNS (2.1) .......................................................... 12 10.2.5 ELECTION CARETAKER POLICY (2.2) ......................................................................... 12 10.2.6 NATIONAL GENERAL ASSEMBLY - CANBERRA - JUNE 2019 (3.1) ........................ 12 10.2.7 ANNUAL LEAVE, EXECUTIVE DIRECTOR CORPORATE SERVICES (3.2) ............ 13 10.2.8 COUNCIL POLICIES (REFERRAL MATTER) (3.3) ....................................................... 13 10.2.9 NATURE - HUMAN HEART TO CITY (REFERRAL MATTER) (3.4) .......................... 13 10.2.10 COUNCILLORS’ ITEMS (4) ......................................................................................... 13
10.3 DEVELOPMENT SERVICES COMMITTEE MEETING - 9 APRIL 2019 ................................ 14 10.3.1 PETITION - PEDESTRIAN ACCESS WAY (PAW) BETWEEN LOTS 123 & 124
RIVERSIDE LANE AND LOTS 84 & 83 CANDISH GROVE, SEVILLE GROVE (2.1) 14 10.3.2 FENCING LOCAL LAW DUE FOR EIGHT YEAR REVIEW (1.1) ................................ 14 10.3.3 PROPOSED LOCAL PLANNING POLICY PLN 5.4 CASH IN LIEU FOR CAR
PARKING (3.1) .................................................................................................................. 14 10.3.4 PROPOSED AMENDMENT NO.105 TO TPS NO.4 - NORMALISATION OF
CHAMPION DRIVE PRECINCT FROM MRA TO CITY OF ARMADALE (4.1) .......... 15 10.3.5 INTERNATIONAL URBAN DESIGN CONFERENCE - 13TH TO 15TH NOVEMBER
2019 (5.1) ............................................................................................................................. 16 10.4 COMMUNITY SERVICES COMMITTEE MEETING - 9 APRIL 2019 ..................................... 17
10.4.1 KELMSCOTT AGRICULTURAL SOCIETY – KELMSCOTT SHOW (4.2) ................... 17 10.4.2 LIBRARY STRATEGIC PLAN 2019-2026 (4.1) ............................................................... 17 10.4.3 ACCESSIBLE PARKING BAYS (2.1) ............................................................................... 18 10.4.4 ARMADALE FITNESS AND AQUATIC CENTRE AND ARMADALE ARENA (3.1) 18 10.4.5 LOCAL LAW REVIEW - PARKING AND PARKING FACILITIES LOCAL LAW -
ADOPTION (5.1) ................................................................................................................ 18 10.4.6 LOCAL LAW REVIEW - BUSH FIRE BRIGADES LOCAL LAW - ADOPTION (5.2) . 18 10.4.7 COUNCIL POLICY REVIEW (6.1) ................................................................................... 19 10.4.8 COUNCILLORS’ ITEMS(2. ) ............................................................................................. 19
10.5 CHIEF EXECUTIVE OFFICER’S REPORT - 15 APRIL 2019 ................................................... 20 10.5.1 COUNCILLORS INFORMATION BULLETIN - ISSUE NO 6/2019 (1.1) ..................... 20
11 MOTIONS OF WHICH PREVIOUS NOTICE HAS BEEN GIVEN ................................................. 20
12 URGENT BUSINESS APPROVED BY THE PERSON PRESIDING OR BY DECISION ............. 20 NIL ............................................................................................................................................................. 20
13 MATTERS FOR REFERRAL TO STANDING COMMITTEES – WITHOUT DISCUSSION ..... 20 1 EXTERNAL AUDIT CONSULTANT ........................................................................................... 20 2 INTRAMAPS UPDATES ............................................................................................................... 20 3 CRECHE FACILITY AT AFAC .................................................................................................... 20 4 INFORMATION STICKER FOR NEW RECYCLING STANDARDS ........................................ 20
14 MATTERS REQUIRING CONFIDENTIAL CONSIDERATION ..................................................... 21 NIL ............................................................................................................................................................. 21
15 CLOSURE................................................................................................................................................. 21
CITY OF ARMADALE
MINUTES
OF ORDINARY COUNCIL MEETING HELD IN THE COUNCIL CHAMBERS,
ADMINISTRATION CENTRE, 7 ORCHARD AVENUE, ARMADALE ON MONDAY, 15
APRIL 2019 AT 7.00PM.
1 DECLARATION OF OPENING / ANNOUNCEMENT OF VISITORS
The Mayor, Cr Zelones, declared the meeting open at 7.00 pm.
2 RECORD OF ATTENDANCE / APOLOGIES / LEAVE OF ABSENCE
(previously approved)
PRESENT:
Mayor, Cr H A Zelones OAM JP River Ward
presided over
Deputy Mayor, Cr R Butterfield River Ward
Cr J A Stewart Heron Ward
Cr D M Shaw Heron Ward
Cr G Nixon Hills Ward
Cr C Frost Lake Ward
Cr M Silver Lake Ward
Cr K Busby Minnawarra Ward
Cr G J Smith Minnawarra Ward
Cr J H Munn CMC Ranford Ward
Cr M Geary Ranford Ward
Cr L Sargeson Palomino Ward
IN ATTENDANCE:
Mr R S Tame Chief Executive Officer
Mr J Lyon Executive Director Corporate Services
Mr P Sanders Executive Director Development Services
Mr K Ketterer Executive Director Technical Services
Mrs Y Loveland Executive Director Community Services
Mrs S D’Souza CEO’s Executive Assistant
Public: 2
LEAVE OF ABSENCE:
Nil
APOLOGIES:
Apologies received from Crs Wielinga and Campbell
MINUTES - ORDINARY MEETING 4 15 APRIL 2019
OF COUNCIL
3 ADVICE OF RESPONSE TO PREVIOUS PUBLIC QUESTIONS
TAKEN ON NOTICE
The following questions were taken on notice at Council’s Meeting on 25
March 2019 and responses (summarized below) forwarded in a letter dated 3
April 2019.
Tony Ives, Bedfordale
Q3 The grant of $375,000 and the Brigade’s offer of a further $80000
towards the new facility for the Bedfordale Bushfire Brigade does
have a finite lifetime and will most likely be rescinded at the end of
this financial year. Given that the procrastination by the City for
almost 2 years in making a decision, is there any intention at all from
the City to make a commitment towards securing that grant and take
advantage of the Brigade’s donation within this financial year?
Response:
The City has made a formal request to DFES that the grant period be extended
and has verbal indication that this will occur, however is still awaiting
confirmation. It is more than likely that if confirmed the grant will roll into
next financial year.
Robert Bloxom, Bedfordale
Q1 Has the CoA completed the feasibility study into the premises? Will
the findings of that investigation be made available either publicly or
through us to the brigade?
Response
The Feasibility work that is being undertaken is not a complete study. The
intention is to consider aspects that the Brigade has raised (parking, traffic
safety) in addition to an inspection of the Bedfordale Volunteer Fire Brigade
Station building. The results are currently being compiled and assessed and
will be made available to the Brigade.
Q2 A building inspection of the brigade facility has been carried out and
similarly would like the outcome of that to be made available to the
Brigade.
Response
As above the building condition report for the existing facility is currently
being assessed and the findings will be discussed with Brigade. .
MINUTES - ORDINARY MEETING 5 15 APRIL 2019
OF COUNCIL
4 PUBLIC QUESTION TIME
1 Mr Barry Porter - 166 Heritage Drive, Roleystone
Re: Wymond Road access and impact on residents of Araluen Golf Course Estate
Q1 Council at its meeting in September 2018 considered the results of a review on access
to Wymond Road. Council’s decision was to keep Wymond Road closed and
designated it as an emergency exit. Why did the review not consider the fire risk and
safety of residents and the possibility of this road being opened up for local traffic?
The Executive Director Technical Services advised that Council was submitted with a
comprehensive report on the Wymond Road access and its unsuitability were it to be
opened to regular traffic. Other matters addressed related to the safety of residents in
the case of a fire emergency, and addressed evacuation times and travelling distances.
Q2 Who was the traffic engineer who did the time statistics?
The Executive Director confirmed it was a private consulting firm.
The Mayor advised Mr Porter that specific questions such as this could be listed and
forwarded to the City for a response.
Q3 The City’s Emergency Management Plan currently available on the website is dated
September 2011. Does this not have to be reviewed every 5 years?
The Mayor advised that the Emergency Management Plan has been reviewed and it is
awaiting final approval from the Department of Fire & Emergency Services.
Q4 A number of letters were sent to Council requesting access to Wymond Road during
the works being carried out on Croyden Road. The response from Council is that
Wymond Road does not meet traffic standards. Why is it that during events at
Araluen Botanic Park that access is then allowed on Wymond Road?
The Mayor advised that Wymond Road is not opened on an adhoc basis. Access
arrangements for Wymond Road are based on specific circumstances and Araluen
Botanic Park submit a traffic management plan for its events which is approved by
the City.
Q5 There have been 3 occasions this summer when the gate has not been opened on high
fire danger days. What has been done to rectify the problem?
The Mayor advised that on each occasion when he had been contacted he followed
through on the matter and a couple of times was advised that the duty ranger was
delayed in getting there to open the gate and only on one occasion when contact could
not be made he consented to Mr Porter opening the gate.
Question time closed at 7.14pm
5 APPLICATIONS FOR LEAVE OF ABSENCE
Nil
MINUTES - ORDINARY MEETING 6 15 APRIL 2019
OF COUNCIL
6 PETITIONS
Nil
7 CONFIRMATION OF MINUTES
7.1 PREVIOUS ORDINARY COUNCIL MEETING
HELD ON 25 MARCH 2019.
MOVED Cr J A Stewart that the Minutes of the Ordinary Council Meeting held on 25 March
2019 be confirmed as a true and accurate record.
MOTION not opposed, DECLARED CARRIED (12/0)
8 ANNOUNCEMENTS BY THE PERSON PRESIDING WITHOUT
DISCUSSION
1 Consultation & Communication
From 26 to 29 March 2019, along with Cr Geary, attended the National UDIA
Conference on the Gold Coast Queensland.
On Tuesday 2 April, along with the Planning Manager, met with a resident of Paterson
Rd to address concerns she raised in relation to Amendment 97.
On Friday 5 April 2019, along with our Economic Development Manager Scott Jarvis,
attended a meeting with Dr Tony Buti MP, Member for Armadale and representatives of
the Department of Training and Workforce Development (DTWD) and from the
Southeast Metropolitan TAFE to discuss the future of TAFE Services in the Strategic
Centre. Mr Jarvis provided some additional background details and possible sites for the
location of a bricks and mortar solution.
On Thursday 11 April, attended a meeting with Mathew Keogh MP, Member for Burt
and the Federal Shadow Minister for Local Government Stephen Jones, for an
announcement of a $2.5 Million funding grant for the Harrisdale Library as an election
commitment. Later that afternoon met with Mathew Keogh MP and Melissa Teede, the
candidate for Canning, to update them on our election Advocacy Strategy.
On Wednesday 10 April 2019, in my absence, Crs Campbell, Busby, Sargeson, Smith
and Munn attended the Cecil Andrews Careers Expo.
On Friday 12 April met with representative of YouthCare to discuss changes made to our
Community Grants program.
2 Marketing & Public Relations
On Saturday 30 March 2019, along with a number of Councillors, met members of the
public at our community open day at the Armadale District Hall.
On Tuesday 9 April 2019, attended the launch of the Alcohol Action Plan at Mills Park
Function room in Beckenham in partnership with the Cities of Canning and Gosnells.
MINUTES - ORDINARY MEETING 7 15 APRIL 2019
OF COUNCIL
On Wednesday attended a public citizenship Ceremony at the City of Gosnells.
On Thursday 11 April 2019, Cr Busby attended the Kelmscott Primary School ANZAC
Service and Cr Butterfield attended the Kelmscott Senior High School ANZAC Service.
Crs Nixon, Smith, Busby and Munn attended the Business Armadale AGM hosted by the
City.
On Friday 12 April Cr Frost attended the Piara Waters Primary School ANZAC Service
and Cr Nixon attended the Roleystone Community College ANZAC Service.
On Friday 12 April met with a Journalism Student from Curtin University for an
interview on the Waste Bin Audits currently being undertaken by the City which has
been subject to a number of media inquiries last week including Channel 7 and 9, the
ABC radio and 6PR.
3 Governance & Economic Development
On Thursday 28 March 2019, along with a number of Crs, Cr Butterfield conducted a
Public Citizenship Function at the Armadale District Hall.
On Monday 1 April 2019 conducted a private Citizenship function in the Council
Chambers for approximately 20 new Citizens.
On Wednesday 3 April 2019 attended a WAPC Executive Finance and Property meeting
in Perth.
On Monday 15 April 2019 attended a Mayor/Presidents Forum at the Boulevard Centre
in Floreat
9 QUESTIONS BY MEMBERS OF WHICH DUE NOTICE HAS BEEN
GIVEN – WITHOUT DISCUSSION
Nil
10 REPORTS
10.1 TECHNICAL SERVICES COMMITTEE MEETING
Report of the Technical Services Committee held on Monday 8 April 2019 .
MOVED Cr G Nixon that the report be received.
MOTION not opposed, DECLARED CARRIED (12/0)
MINUTES - ORDINARY MEETING 8 15 APRIL 2019
OF COUNCIL
BUSINESS ARISING FROM REPORT
Recommendation T24/4/19 - Parking Restrictions - Pipeline Boulevard, Piara Waters
MOVED Cr G Nixon
That Council:
1. Approve the removal of the existing ‘No Stopping on Road or Verge’ signs on the
west side of Pipeline Boulevard to allow parking on residential verges as shown on
Drawing No. E19-06-1 (Attachment 1).
2. Request Main Roads Western Australia to approve the installation of ‘Crest’
warning signs as shown on Drawing number E19-06-1 (Attachment 1).
3. Note that a letter will be sent to the affected residents on Pipeline Boulevard
advising them of the Council recommendation and to provide information on the
restrictions and responsibilities of stopping on a verge as per the City’s Parking
and Parking Facilities Local Law.
MOTION not opposed, DECLARED CARRIED (12/0)
Recommendation T25/4/19 - Parking Restrictions - Aspiri Primary School - Rossiter Avenue,
Piara Waters
MOVED Cr G Nixon
That Council:
1. Approve the installation of ‘No Stopping on Road or Verges’ signs on
Rossiter Avenue, Ritter Approach, Berkshire Approach and Albavale Road as
shown in Drawing E19-11-1 (Attachment 1).
2. Inform the school of the upcoming parking restrictions to allow information to be
distributed to parents.
MOTION not opposed, DECLARED CARRIED (12/0)
Recommendation T26/4/19 - Footpath Construction - Brookton Highway, Roleystone
MOVED Cr G Nixon
That Council:
1. Write to the Minister for Transport to advocate for Main Roads
Western Australia to construct a footpath on Brookton Highway from Mount
Street to Hawkstone Road, Roleystone as a matter of urgency to address identified
pedestrian safety issues.
2. Support the submission of a 2020/21 Blackspot funding application for the
construction of a footpath on Brookton Highway from Soldiers Road to
Croyden Road, Roleystone as Stage 1.
MOTION not opposed, DECLARED CARRIED (12/0)
MINUTES - ORDINARY MEETING 9 15 APRIL 2019
OF COUNCIL
Recommendation T27/4/19 - Fauna Research and Management - Project Update
MOVED Cr G Nixon
That Council receive the final report with regard to the Fauna Project and refer the
following items for consideration of inclusion in the City’s 2019/20 budget and Long
Term Financial Plan considerations:
Budget Request 2019/20 2020/21 2021/22 2022/23 2023/24
Feral Animal Control $45,000 $45,000 $45,000 $45,000 $45,000
Salvage of Habitat Trees $5,000 $5,000 $5,000 $5,000 $5,000
Maintenance of Habitat boxes $5,000 $5,000 $5,000 $5,000 $5,000
Unauthorised Access Strategy and
Infrastructure $15,000 $10,000
Mapping of Habitat Trees in Bungendore
Park $10,000
Additional Dieback Allocation $10,000 $10,000
Armadale Settlers Common (ASC) – Habitat
Tree re-mapping $10,000
ASC – Reptile Fauna Survey Repeat, Small
mammal, feral animal and avian fauna $10,000 $65,000
Bungendore – Small Mammal Monitoring $75,000
Total $90,000 $65,000 $150,000 $130,000 $55,000
MOTION not opposed, DECLARED CARRIED (12/0)
Recommendation T28/4/19 - Unauthorised Vehicle Access to Reserves
MOVED Cr G Nixon
That Council receive the following proposed program of works to upgrade fencing of
reserves throughout the City to restrict unauthorised vehicular access and give
consideration to funding the program during its 2019/20 Budget and Long Term
Financial Plan deliberations.
2019/20
Kootingle Reserve $60,029
2020/21/
Morgan Park $29,484
Bob Blackburn $70,980
2021/22
Toongabby Park (Wilcanna) $50,336
Westfieild Heron Reserve $50,544
2022/23
Grovelands Park $54,444
Bernice Hargrave Reserve $32,708
MOTION not opposed, DECLARED CARRIED (12/0)
MINUTES - ORDINARY MEETING 10 15 APRIL 2019
OF COUNCIL
Recommendation T29/4/19 - Frye Park Playing Surface Renewal - Reallocation of Capital
Funding
MOVED Cr G Nixon, SECONDED Cr R Butterfield
That Council:
1. Approve the inclusion of the Frye Park Drainage Project for inclusion in the
2018/19 Annual Budget at a value of $297,750.
2. Pursuant to Section 6.8 of the Local Government Act 1995 amend* the 2018/19
Annual Budget to reflect the following expenditure:
Expenditure
Increase
Frye Park Sub-soil Drainage Project $297,750
Decrease:
John Dunn Reserve Flora Renewal $297,750
MOTION DECLARED CARRIED BY AN ABSOLUTE
MAJORITY RESOLUTION OF COUNCIL (12/0)
Recommendation T30/4/19 - Residential Parking (Referral Item)
MOVED Cr G Nixon
That a report be provided at a future Technical Services Committee meeting.
MOTION not opposed, DECLARED CARRIED (12/0)
Recommendation T31/4/19 - Dieback Treatment Regime (Referral Item)
MOVED Cr G Nixon
That Council request officers to investigate extension of the dieback treatment program
similar to the program recommended for Armadale Settler’s Common.
1. GPS mapping of susceptible large and/or habitat trees within dieback infected
areas in the City of Armadale.
2. Regular dieback treatment of mapped trees.
MOTION not opposed, DECLARED CARRIED (12/0)
MINUTES - ORDINARY MEETING 11 15 APRIL 2019
OF COUNCIL
10.2 CITY STRATEGY COMMITTEE MEETING
Report of the City Strategy Committee held on Monday 8 April 2019 .
MOVED Cr M Geary that the report be received.
MOTION not opposed, DECLARED CARRIED (12/0)
BUSINESS ARISING FROM REPORT
Recommendation CS26/4/19 - List of Accounts Paid - March 2019
Cr Smith declared a Financial Interest in the List of Accounts Paid, namely payment No.
2316.1404 relating to catering services provided by his company to the City. Cr Smith left the
meeting at 7.23pm.
MOVED Cr M Geary
That Council note the List of Accounts paid as presented in the attachment to this
report and summarised as follows:
Municipal Fund
Accounts paid totalling $28,797,711.31 on Vouchers 31140–31238, Batch 2315-2322, 2324-2326,
Direct Debits and PY01.17-PY01.18
Trust Fund
Accounts paid totalling $242,571.54 on Vouchers 7504-7555, Batch 2323 and Direct Debits.
MOTION not opposed, DECLARED CARRIED (11/0)
Cr Smith returned to the meeting at 7.24pm
Recommendation CS27/4/19 - Statement of Financial Activity - March 2019
MOVED Cr M Geary
That Council:
(i) pursuant to Regulation 34 of the Local Government (Financial Management)
Regulations 1996 (Financial Activity Statement Report) accepts the Statement of
Financial Activity for the nine (9) month period ended 31 March 2019; and
(ii) notes there are no reportable actual to budget material variances for the period.
MOTION not opposed, DECLARED CARRIED (12/0)
Recommendation CS28/4/19 - Workforce Planning Report 2019
MOVED Cr M Geary
That Council receive the Chief Executive Officer's Workforce Planning Report 2019,
with the addition of 16.90 FTEs in 2019/20, subject to funding in the forthcoming
2019/20 Budget and Corporate Business Plan, bringing the City's estimated FTE count
at September 2019 to 444.90.
MOTION not opposed, DECLARED CARRIED (12/0)
MINUTES - ORDINARY MEETING 12 15 APRIL 2019
OF COUNCIL
Recommendation CS29/4/19 - New Policy - ADM 24 Election Signs
MOVED Cr Frost that:
Policy ADM-24 Election Signs be amended by adding the following wording shown in red.
The City will implement the controls and standards set out in the Management Practice to
exercise the extent of the City's legitimate ability to control electoral material and signs on
private property.
The City will not permit signage (including election signs) on any facilities or land owned,
managed or controlled by the City which detract from the amenity and/or pose a risk to
and/or public safety
AMENDMENT not opposed, DECLARED CARRIED (12/0)
MOVED Cr C Frost that Recommendation CS29/4/19, as amended, be adopted.
That Council:
1. Pursuant to section 2.7(2) of the Local Government Act 1995 adopts the draft
Policy ADM 24 Election Signs as amended and attached; and
2. Review the Activities and Trading in Thoroughfares and Public Places Local Law.
MOTION not opposed, DECLARED CARRIED (12/0)
Recommendation CS30/4/19 - Election Caretaker Policy
MOVED Cr C Frost
That Council does not support the introduction of an Election Caretaker Period Policy.
MOTION not opposed, DECLARED CARRIED (12/0)
Recommendation CS31/4/19 - National General Assembly - Canberra - June 2019
MOVED Cr M Geary
That Council nominate Cr Butterfield, Cr Campbell and the Chief Executive Officer to
attend as Council delegates at the 2019 National General Assembly of Local
Government to be held in Canberra from 16 to 19 June 2019 with costs to be charged to
the relevant Conference accounts.
MOTION not opposed, DECLARED CARRIED (12/0)
MINUTES - ORDINARY MEETING 13 15 APRIL 2019
OF COUNCIL
Recommendation CS32/4/19 - Annual Leave, Executive Director Corporate Services
MOVED Cr M Geary
That Council:
1. Note that the Executive Director Corporate Services (Jason Lyon) will take
Annual Leave from Monday 6 January to Friday 31 January 2020 inclusive and
during this time it is proposed that the Executive Manager Corporate Services
(Felicity Baxter) be appointed Acting Executive Director Corporate Services; and
2. Pursuant to Management Practice ADM 12 and on the recommendation of the
Chief Executive Officer, appoint the Executive Manager Corporate Services
(Felicity Baxter) for the period 6 January to Friday 31 January 2020 inclusive as
Acting Executive Director Corporate Services.
MOTION not opposed, DECLARED CARRIED (12/0)
Recommendation CS33/4/19 - Council Policies (Referral Matter)
MOVED Cr H A Zelones
That Council note the officer’s comment relating to the City’s approach to reviewing
policies.
MOTION not opposed, DECLARED CARRIED (12/0)
Recommendation CS34/4/19 - Nature - Human Heart to City (Referral Matter)
MOVED Cr M Geary
That Council note the presentation on the importance of trees and parks within the City
of Armadale and note the officers comments in this regard.
MOTION not opposed, DECLARED CARRIED (12/0)
Recommendation CS35/4/19 – Councillors’ Items
MOVED Cr M Geary
That Council refers the following Councillor Items:
Stony Brook Lane Court Case
Creyk Park Pavilion Redevelopment
Advancement Master Plans Implementation
Effectiveness of Automatic Mail Response
to the relevant Directorate for action and/or Report to the appropriate Committee
MOTION not opposed, DECLARED CARRIED (12/0)
MINUTES - ORDINARY MEETING 14 15 APRIL 2019
OF COUNCIL
10.3 DEVELOPMENT SERVICES COMMITTEE MEETING
Report of the Development Services Committee held on 9 April 2019 .
MOVED Cr D M Shaw that the report be received.
MOTION not opposed, DECLARED CARRIED (12/0)
BUSINESS ARISING FROM REPORT
Recommendation D23/4/19 - Petition - Pedestrian Access Way (PAW) Between Lots 123 &
124 Riverside Lane and Lots 84 & 83 Candish Grove, Seville Grove
MOVED Cr D M Shaw
That Council:
1. Request the installation of fencing at either end of the Pedestrian Access Way to
implement a temporary closure.
2. Advertise the proposed permanent closure of the PAW for public comment to
gauge the level of support for the permanent PAW closure.
3. Advise the organiser of the petition of Council’s decision.
4. Note that a report will be prepared for Council’s consideration following the close
of the advertising period on the permanent PAW closure.
MOTION not opposed, DECLARED CARRIED (12/0)
Recommendation D24/4/19 - Fencing Local Law due for Eight Year Review
MOVED Cr D M Shaw
That Council:
Pursuant to Section 3.16(2) of the Local Government Act 1995 – Periodic review of
local laws, give state wide public notice of its intent to review the City of Armadale
Fencing Local Law.
MOTION not opposed, DECLARED CARRIED (12/0)
Recommendation D25/4/19 - Proposed Local Planning Policy PLN 5.4 Cash in lieu for Car
Parking
MOVED Cr D M Shaw, SECONDED Cr K Busby
OPPOSED Cr M Geary
That Council:
1. Advertise the draft Cash in Lieu for Car Parking Local Planning Policy PLN 5.4 for
a period not less than 21 days in accordance with Schedule 2, Part 2 of the Planning
and Development (Local Planning Schemes) Regulations 2015.
MINUTES - ORDINARY MEETING 15 15 APRIL 2019
OF COUNCIL
2. Refer the draft Cash in Lieu for Car Parking Local Planning Policy to the Western
Australian Planning Commission for comment.
MOTION DECLARED CARRIED (10/2)
Recommendation D26/4/19 - Proposed Amendment No.105 To TPS No.4 - Normalisation of
Champion Drive Precinct from MRA to City of Armadale
MOVED Cr D M Shaw
That Council:
1. Pursuant to Part 5 of the Planning and Development Act 2005, initiate Amendment
No.105 to Town Planning Scheme No.4 to:
a. Include the Champion Drive Precinct as designated on the Scheme
Amendment Map into the Scheme boundary;
b. Rezone the Champion Drive Precinct as depicted on the Scheme Amendment
Map from unzoned to:
i) ‘Urban Development Zone’;
ii) ‘Residential’;
iii) ‘Parks and Recreation’ local reserve; and
iv) Code subdivided Residential land ‘R17.5’, ‘R20’, ‘R25’, ‘R35’ and
‘R40’.
c. Include the following additional Clause under Part 4.5 of the Scheme:
“Local Development Plans approved under a repealed redevelopment
scheme are to operate as if they were approved under the Scheme, with any
provisions which refer to repealed redevelopment area requirements being
applied at the local government’s discretion.”
d. Amend Special Control Area Maps 1-3 to remove the Armadale
Redevelopment Area Boundary and text stating “See Armadale
Redevelopment Scheme” from the Champion Drive Precinct.
e. Designate Development Area No.50 over the southern portion of the
Champion Drive Precinct as depicted on the Special Control Area Map 3;
f. Amend Schedule 8 – Development (Structure Planning) Areas to include the
following additional provisions relating to Development Area 50:
Description of Land
Additional provisions applicable to
subdivision and development
50 Champion Drive
Precinct – Residential
development area
bound by Westfield
Road, Kalanchoe
Approach, Blaxland
Elbow, Seville Drive,
50.1 Comprehensive planning for the area
shall be undertaken by preparation of a
Structure Plan to guide subdivision and
development.
50.2 Public Open Space is to be designated in
the Structure Plan to protect the marri
woodland vegetation on Lot 13 Seville
MINUTES - ORDINARY MEETING 16 15 APRIL 2019
OF COUNCIL
Heathcote Road,
Sullivan Road and
Champion Drive. Also
includes Lot 30
Champion Drive, Lot
801 Gillam Drive, and
Lots 9502 and 9503 on
Deposited Plan
401884.
Drive in the south-western corner of the
Development Area.
50.3 Should an application for subdivision be
received for balance Lots 9502 or 9503
on Deposited Plan 401884, or Lot 30
Champion Drive that is generally
consistent with the previous Champion
Drive Structure Plan dated 27/05/2008, a
new Structure Plan is not required to
guide subdivision of these three lots.
50.4 Radley Street is to be extended at least
to the north-eastern boundary of Lot
9503 on Deposited Plan 401884.
g. Amend the Scheme Map accordingly.
2. Refers the above Amendment to Town Planning Scheme No.4 to the Environmental
Protection Authority (EPA) pursuant to section 81 of the Planning and Development
Act 2005. Should the EPA advise that the amendment does not require assessment,
advertise the amendment for a period of 42 days.
3. Authorise the Mayor and the Chief Executive Officer to execute the Amendment
documents.
4. Forward a copy of the amendment to the Western Australian Planning Commission
for information.
MOTION not opposed, DECLARED CARRIED (12/0)
Recommendation D27/4/19 - International Urban Design Conference - 13th to 15th
November 2019
MOVED Cr D M Shaw
That Council:
Make no nomination for an Elected Member to attend the International Urban
Design Conference to be held at Hotel Grand Chancellor, Hobart from 13th
to 15th
November 2019.
MOTION not opposed, DECLARED CARRIED (12/0)
MINUTES - ORDINARY MEETING 17 15 APRIL 2019
OF COUNCIL
10.4 COMMUNITY SERVICES COMMITTEE MEETING
Report of the Community Services Committee held on 9 April 2019 .
CORRECTION:
Page 352 - In the Committee Discussion the reference to “recommendation 1.5” to be
changed to read “recommendation 1.6”
MOVED Cr C Frost that the report be received.
MOTION not opposed, DECLARED CARRIED (12/0)
BUSINESS ARISING FROM REPORT
Recommendation C6/4/19 – Kelmscott Agricultural Society – Kelmscott Show
Councillor Smith disclosed a financial interest as he provides catering services to the Kelmscott
Agricultural Society. Cr Smith left the meeting, the time being 7.44pm
Councillors Butterfield, Silver and Zelones declared a non- financial interest in Recommendation
C6/4/19 as they are Members of the Kelmscott Agricultural Society. As a consequence, they advised
that there may be a perception on the basis of their non-financial interests that their impartiality on
the matter may be affected, but declared that they would set aside this association, consider the
matter on its merits and vote accordingly.
MOVED Cr C Frost
That Council endorse the City entering into a new Memorandum of Understanding with
Kelmscott Agricultural Society for the Kelmscott Show on similar terms as the previous
Memorandum of Understanding.
MOTION not opposed, DECLARED CARRIED (11/0)
Cr Smith returned to the meeting at 7.45pm
Recommendation C7/4/19 - Library Strategic Plan 2019-2026
MOVED Cr C Frost
That Council:
1. Endorse the Library Strategic Plan 2019-2026 as amended.
2. Endorse a level of service for the City’s library service equivalent to 1.4 items per
capita by 2026/27 with future stock levels to be reviewed in line with the opening
of Hilbert Library.
3. Consider the inclusion of additional funds in the City’s Long Term Financial Plan
to achieve and maintain a level of service as outlined in the following table:
MOTION not opposed, DECLARED CARRIED (12/0)
MINUTES - ORDINARY MEETING 18 15 APRIL 2019
OF COUNCIL
Recommendation C8/4/19 - Accessible Parking Bays
MOVED Cr C Frost
That Council:
Recommit the Report to a future Community Services Committee Meeting.
MOTION not opposed, DECLARED CARRIED (12/0)
Recommendation C9/4/19 - Armadale Fitness and Aquatic Centre and Armadale Arena
MOVED Cr C Frost
That Council:
1. Note that
a. the City has responded to feedback on the Arena Group Fitness classes and
is continuing with the most popular classes at the Armadale Arena subject to
ongoing assessment.
b. the City has used a Human Resources Staff Transition and Recruitment
process to fulfill the operational requirements of both facilities and that all
staff have retained employment and been offered additional training where
required.
2. Advise the submitter of the petition accordingly.
MOTION not opposed, DECLARED CARRIED (12/0)
Recommendation C10/4/19 - Local Law Review - Parking and Parking Facilities Local Law -
Adoption
MOVED Cr C Frost, SECONDED Cr J H Munn
That Council in accordance with the provisions of Section 3.12(4) of the Local
Government Act 1995 makes the Parking and Parking Facilities Amendment Local Law
2019 as attached to this agenda.
MOTION DECLARED CARRIED BY AN ABSOLUTE
MAJORITY RESOLUTION OF COUNCIL (12/0)
Recommendation C11/4/19 - Local Law Review - Bush Fire Brigades Local Law - Adoption
MOVED Cr C Frost, SECONDED Cr R Butterfield.
That Council in accordance with the provisions of Section 3.12(4) of the Local
Government Act 1995 makes the Bush Fire Brigades Local Law 2019 as attached to this
agenda.
MOTION DECLARED CARRIED BY AN ABSOLUTE
MAJORITY RESOLUTION OF COUNCIL (12/0)
MINUTES - ORDINARY MEETING 19 15 APRIL 2019
OF COUNCIL
Recommendation C12/4/19 - Council Policy Review
MOVED Cr C Frost
That Council:
1. Pursuant to section 2.7(2)(b) of the Local Government Act 1995 reaffirm the continued
application and operation of each of the following current Council Policies without
amendment as attached to this report for a further three (3) years or such earlier date
as Council may determine from time to time.
COMD 4 – Art Collection Policy
COMD 6 – Assistance in relation to a natural or other disaster
COMD 8 – Public Art
COMD 9 – Community Garden
LIB 3 – Public Internet Use
RECN 5 – Provision of Goal Posts and Structures
2. Pursuant to section 2.7(2)(b) of the Local Government Act 1995 reaffirm the
continued application and operation of each of the following current Council
Policies with amendment as attached to this report for a further three (3) years or
such earlier date as Council may determine from time to time.
RECN 1 – Lighting on Sporting Reserves
3. Note that the following policies will be reviewed on a separate occasion and
presented at a future Committee Meeting.
RECN 6 – Community Facilities and Reserves Fees and Charges
4. Pursuant to section 2.7(2)(b) of the Local Government Act 1995, delete Policy FIRE
4 – Health Declaration on the basis that its intended purpose is redundant in lieu
of other City documents and processes.
5. Notes the attached associated Management Practices.
MOTION not opposed, DECLARED CARRIED (12/0)
Recommendation C13/4/19 – Councillors’ Items
MOVED Cr C Frost
That Council refers the following Councillor Items:
Pig Trapping in the Hills
Display of the City’s Art Collection
to the relevant Directorate for action and/or Report to the appropriate Committee.
MOTION not opposed, DECLARED CARRIED (12/0)
MINUTES - ORDINARY MEETING 20 15 APRIL 2019
OF COUNCIL
10.5 CHIEF EXECUTIVE OFFICER’S REPORT
Report of the Chief Executive Officer .
MOVED Cr G Nixon that the report be received.
MOTION not opposed, DECLARED CARRIED (12/0)
BUSINESS ARISING FROM REPORT
Recommendation - Councillors Information Bulletin - Issue No 6/2019
MOVED Cr G Nixon
That Council acknowledge receipt of Issue 6/2019 of the Information Bulletin
MOTION not opposed, DECLARED CARRIED (12/0)
11 MOTIONS OF WHICH PREVIOUS NOTICE HAS BEEN GIVEN
Nil
12 URGENT BUSINESS APPROVED BY THE PERSON PRESIDING OR
BY DECISION
Nil
13 MATTERS FOR REFERRAL TO STANDING COMMITTEES –
WITHOUT DISCUSSION
1 External Audit Consultant (Cr Jeff Munn)
That the matter of including in this year’s budget the cost of employing an External Audit
Consultant to review all the internal and external operations of the City of Armadale in 2019
be referred to the City Strategy Committee.
2 Intramaps Updates (Cr Jeff Munn)
That the matter of more regular updates of the City’s Intra Maps be referred to the
Development Services Committee.
3 Creche Facility at AFAC (Cr Jeff Munn)
That the matter of the height of the safety net in the Creche Facility at the Fitness & Aquatic
Centre be referred to the Community Services Committee.
4Information Sticker for new recycling standards (Cr Ruth Butterfield)
That the matter of information stickers being placed on the inside of bin lids indicating the
new recycling standards for the City be referred to the Technical Services Committee.
MINUTES - ORDINARY MEETING 21 15 APRIL 2019
OF COUNCIL
14 MATTERS REQUIRING CONFIDENTIAL CONSIDERATION
Nil
15 CLOSURE
The Mayor, Cr Zelones, declared the meeting closed at 7.55pm
MINUTES CONFIRMED THIS 13 MAY 2019
MAYOR
MINUTES - ORDINARY MEETING 22 15 APRIL 2019
OF COUNCIL
POLICY – ADM 24 – Election Signs
Related Management Practice
Yes
Relevant Delegation
N/A
Rationale
The objective of this policy is to establish a framework for the controls and standards for
electoral material and signs displayed during Federal, State and local government elections.
Policy
The City recognises that decisions of the High Court of Australia and the Supreme Court of
Western Australia protect the display of electoral material or signs on private property that
are an implied constitutional freedom of political communication.
The City will implement the controls and standards set out in the Management Practice to
exercise the extent of the City's legitimate ability to control electoral material and signs on
private property.
The City will not permit signage (including election signs) on any facilities or land owned,
managed or controlled by the City which detract from the amenity and/or pose a risk to
and/or public safety
Related Local Law Activities and Trading in Thoroughfares and Public Places Local Law
Property Local Law
Related Policies N/A
Related Budget
Schedule
Last Reviewed
Next Review Date
Authority
Council Meeting of: