minutes of meeting for sherwood state school parents and ... · minutes of meeting for sherwood...

Minutes of Meeting for Sherwood State School Parents And Citizens Assoc.

Monday 30th May 2016, 7.30pm at Staff Room

ATTENDANCE: Kattie McDonald, Leanne Davey, Jim Shkalla, Cathie Perkins, Kylie Wells, Greg Nelson, Helen Jamieson, Graham Perrett, Martin Woodbury,

David Laws, Ash Raina, Laura Wesling Smith, Elke Hughes, Chris Butcher

APOLOGIES:

David Smithson, Julie Arnold, Stephen Pankhurst, Tam Kaushal, Mc Toomey, Jonathan Wells, Rekha Mahendiratta

Meeting Opened: 19.30

Moved: David Chapman Seconded: Ash Raina

CORRESPONDENCE and MINUTES: Accepted

All received correspondence was distributed.

Moved: Jim Shkalla Seconded: Ash Raina


TREASURER’S REPORT: Jim Shkalla

FETE Summary

We will have an approx AUD 52, 000 from this event - tentative summary is given below:


Sponsors who supported our FETE event are:


Stalls and the historical profit by stall Details:

YTD Indicative Results including all sub-committees


Other points of interest:

Since Childcare income is currently not being shown in the report, Katie will have a look into it.

Jim informed about about receipt of improvements from the auditor's report.

Quote from an alternate auditor needs to be in place - Jim to get the same.

TREASURER’S REPORT: Accepted

Moved: Ash Raina Seconded: David Laws


SUB COMMITTEE REPORTS:

FETE Committee Report: Ash Raina

Ash informed the committee about the de-brief meeting of FETE committee.

Ash also informed that FETE committee will present the final report in the next P&C meeting

Surveys have been initiated to get feedback from Parents, Stalls/Convenors and Sponsors and till now it has been positive and participatory

A new survey to be sent to school faculty/teachers, to get their feedback about FETE and how it can be improved. Ash to initiate it.

OSHC Report: Leanne Davey

OSHC Committee News – Informed P&C committee about Ash being elected the President. Debt Recovery – The OSHC Committee has discussed a method for Debt Recovery. This will be introduced once templates for letters have been established. i-Pads – We have bought and are now using 3 new i-pads which has cut our sign-in time during After School Care by more than half. This allows us to track children quicker, afternoon tea to be served sooner and play time to commence earlier. This has resulted in smoother transitions for the children. Authorised Signatories - This needs to be actioned. XERO training - Ash is coordinating the date/time for this training. Katie, Cathie to be included apart from Leanne, Jonathan and Ash. OSHC Building – Ash requested David Laws to get the required 2 to 3 quote by June end, so that comparison could be done. Leanne to connect with Wayne and ask him about digging (the bark)


Vacation Care - The program has been completed and distributed. Please see below:

Monday Tuesday Wednesday Thursday Friday

27th June

Solar System Model

Galaxy Playdough

Space Pictures

Sport Children’s Choice

28th June

Incursion Wax Hands

Orienteering

29th June

Bush Tucker Garden

Wind Socks

30th June Excursion Snow4kids

Riverside Green

City Cat

1st July

Family Vs Family

Pet Rocks

Sand Pit Junior Playground

Monday Tuesday Wednesday Thursday Friday

4th July

Base Zero Rock Climbing

Weather Crafts

5th July Kite Making

Kite Flying

Outdoor Games

6th July

Excursion Eldorado Cinemas

State of Origin

Touch Footy Game

Cooking Maroon or Blue

Cupcakes

7th July

Science Experiments

Handball & Tennis

8th July

Senior Excursion NAIDOC

Family Fun Day

Junior Incursion

Ocean Crafts


Tuckshop Committee Report: Laura Wessling-Smith

AGM was held Thursday 26 May, executive remains the same as last year - being re-elected unanimously:

o Laura Wessling-Smith (President)

o Toni Harrison (Treasurer)

o Alan Duffield (Secretary)

o General members: Karen Parkinson, Vic Daly, Trina Partridge, Wendy Varidel and Shannon Down

o AGM Convenor was Cathie Perkins

A general meeting was held immediately after the AGM

Key decisions taken were:

o To phase out paper bag ordering this year and have online ordering only from 2017. This enables the tuckshop to run more efficiently,

freeing up volunteer time for more in house food preparation and other possibilities we are currently exploring. It also removes a lot of

cash handling which is a good thing both from a parent and tuckshop perspective.

o Remove twice as nices from the tuckshop from next semester for various reasons, they create a large amount of litter in the grounds, they

are nutritionally void, they create social issues with sharing and over consumption.

o Continue purchasing seating/tables for the eating area under the year 3 buildings this year. Amount to be determined on finalisation of

budget.

o Budget at this stage still in process due to last year’s figures (although audited) being incorrect and adjustments needing to be made. When all adjustments are finalised we will have an accurate figure to draft our budget from, and anticipate sums available for expansion of eating area.

Suggestion to have a coffee van on a trial basis.


Sherwood Sharks Report: Elke Hughes Outstanding Accounts 2 outstanding accounts:

Term Amount

4, 2015 $180.00

1, 2016 $180.00

Credit Card Mix-Ups We had an issue back in November 2015 where we took credit card payments totalling $3,940.00. We had initially thought that these payments had not

been processed by the bank, and many people had paid again. After further investigation, we found that this money had been deposited in to the main

P&C account. The people that had then paid twice have been contacted and refunds arranged. We are still holding $1,205.00 in anticipated refunds.

A brief summary:

Expenditure to maintain what we have = $15,630

Buffer (consider years that no profit was made). Average profit over the past five years...

1. New laptop $2000 2. Software upgrade/Training/Seminars $1000 3. Registration and payment software $1000 4. Printer $400 5. Toner $150 per year. 6. Batteries for timers $100 per year 7. Flippers $1000 8. $180 Donation to Fete for Silent Auction. 9. Wage increase...assistant to Squad Coach $4000 10. New First Aid Kit $200 11. Rusty wire to be repaired & netting under grandstand. 12. Fencing contractor $1500 13. Lane rope saver/slide $400


14. Install a whirlybird in the Canteen $500 15. Stair repair - timber treads to Canteen (Garden/landscape work) 16. Awning over Western window facing school. 17. Tree trimming over shallow end of shade cloth and behind grandstand. 18. Shelving in Canteen 19. Lane rope reel wheel replaced 20. Railing above change rooms above concrete $2000 21. Operational/Maintenance Budget ($1200 Ribbons, Trophies, Prizes etc)

Expansion/Improvements = $13,000 1. New fridge/freezer in budget over next 5 year plan $2000 2. $4000 Floodlight replacement - sometime over next few years. 3. Change Rooms - Apply for Grant? Makeover...frequency of Cleaning - increased? Flooring, Tree roots 4. Starter gun and timer replacements in the next few years $5000 5. Software upgrade & training...and again $1000 within 5 years 6. Special Event/Workshop from a popular swimmer/trainer to motivate children. ie Michael Bohl.

Cost!

Approx $35,000 Maintenance/Contingency over next 5 years

Consideration...Why did we make a profit this year and not in the previous two years...

• Less Wages • Meat tray/raffles at club nights • Fees followed up and paid • Short 8 week swim term • Oxley Cup and Carnival Canteen Income • More squad and learn to swim participants


Profit & Loss - Sherwood Sharks


Sherwood Principal's Report: Greg Nelson

The report is as:

Enrolments & staffing Current enrolment: 591

Currently finalising staff for Semester 2, 2016

Acting Business Services Manager: Katie McDonald

Deputy Principal: Kylie Wells (Acting)

HOC: Sophia Ramsay (Acting)

Master Teacher: Julie Bannister

Asbestos Awareness Asbestos is present at Sherwood

Progressively being replaced

MUST have Work Area Access Permit (WAAP) for any work undertaken by anyone (including P&C)

STRICT processes are in place to manage asbestos related work (even where no asbestos is

apparent)

P&C Funding for school

priorities

Priorities are important support both for

student learning and well-being

30 iPads for Year 3

30 Laptops for Year 5

Resources for classrooms (focus on literacy)

Supporting book week celebrations

Handwashing facilities near all

To date:

Ordered additional 23 iPads (7 already in classrooms in Year 3)

15 Laptops in Year 5

Book week celebrations underway (challenge of no Teacher Librarian)

Now seeking quotes for


eating areas

Relationships education for Year 4, 5 & 6

hand washing facilities

Booked relationships education

Very significant improvement to broadband

underway (x5 improvement)

Excursion approvals Excursion and camp proposals for 2016

Additional excursion approval

Clarification of excursion policy

2016 School Priorities School curriculum activities

Priorities

Writing with Julie Bannister

First Steps

Fisher and Frey explicit teaching model

Explicit teaching – Fisher and Frey model

Effective Feedback (Sem 1)

Productive group work (Sem 2)

Data decisions

Early interventions – active interventions following data analysis


Collaborative decisions based on data analysis – year level, with specialists, parent support …

Investing for Success (Federal funding) underpins much of the success of these programs: HOC, MT,

SLT, OT early years interventions, Role M maths materials, T Aide support, Prep hearing tests

Before and After

School

Play and Supervision

Issues arising from Before and After School Play

Students arriving before 8am

Children on play equipment unsupervised (sometimes with parents’ approval)

Students staying past 3:30pm in the grounds

Wonderful Fete Thank you and congratulations – plans and a request for 2017

The Fete this year was a wonderful event – up with our very best as a community celebration.

In 2017 Sherwood State School will be 150 years old. Planned celebrations:

Hall mural and collage (photos of all students and activities through 2017) – open time capsule

Period dress day 25 March 2017 (opening of the school)

Fete (including fireworks!)

Facilitation of re-unions

School commemoration book/magazine (underway)

Request assistance with celebration for parents for Term 4 – need a committee to organise this

Financial Report See above

SUB COMMITTEE REPORTS: Accepted

Moved: Laura Wessling-Smith Seconded: Jim Shkalla


Business Arising

David Laws informed about receipt of notification from Scott Emerson for donation of iPad Air 2. He will get it collected

David Laws informed about some parents/citizens' complaint of the flag order in the school. Committee decided to have a look and act on it

P&C section to be included in the school newsletter - Ash will coordinate that with the school staff

For 2nd July (Election day), P&C committee is looking for volunteers for cake stall

P&C Constitution adopted and accepted

Uniform Committee Report; Building Fund Report; Social Committee Report No response

Meeting Closed: 21.00

Moved: Ash Raina Seconded: David Laws

minutes of meeting for sherwood state school parents and ... · minutes of meeting for sherwood...

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