minutes of - cmhp.org.uk€¦ · web viewminutes of council meeting - friday 10th june 2016....

Minutes of Council Meeting - Friday 10th June 201609:00-16:15

Arden Hotel and Leisure Club, Coventry Road, Bickenhill, Solihull, B92 0EH

1. Welcome, Introductions and Domestic ArrangementsNiHo welcomed attendees, facilitated introductions and outlined domestic arrangements.

PresentAzra Sumar (AzSu) (via teleconference for agenda item 13 only)Jonathan Cavan (JoCa) (Minutes)Katherine Delargy (KaDe)Nikki Holmes (NiHo) (Chair)Hannah Macfarlane (HaMa)Michael Marven (MiMa)Ciara Ni Dhubhlaing (CiNi)Zeibun Patel (ZePa) (via teleconference for agenda item 19 only)Juliet Shepherd (JuSh)Jon Stock (JoSt) Allister Upton (AlUp) (Lundbeck, for agenda item 3 only) (plus two colleagues from NHS Health

Information Service)

2. Apologies for AbsenceSteve Bleakley (StBl)Steve Buckley (StBu)Vicki Crossman (ViCr)Trudi Hilton (TrHi)

Not present/for clarity in the minutesEleanor Harwood (ElHa)Steve Bazire (StBa)Ray Lyon (RaLy)Lynn Haygarth (LyHa)Ann Jacklin (AnJa)Dave Branford (DaBr)Matthew Elswood (MaEl)Keith Lawrey (KeLa)Graham Newton (GrNe)

3. Corporate Partner Presentation (Lundbeck)AlUp (Sales & Market Access Manger for SW England, Lundbeck) attended with two colleagues from NHS Health Information Service (HIS) to give an overview of a depression data tool and associated dashboard currently in development. Lundbeck have commissioned NHS HIS to develop the tool for use across NHS England. It provides data at individual clinical commissioning group (CCG)/mental health trust level. The tool/dashboard shows the local burden of depression, including prevalence, associated costs including prescribing data, care setting (e.g. primary or secondary care), breakdown of depression-related clusters within

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secondary care (including clusters 1-4) and increasing access to psychological therapies (IAPT) referrals. It enables benchmarking with top 10 other ‘similar’ CCGs or trusts, and the aim of the tool is to facilitate review and improvement of current patient depression pathway and services. The data tool can be used to ‘start the conversation’ about reasons for variations and to think of solutions/share best practice. The importance of meaningful outcome data was highlighted. The next step is beta-testing of the tool. It was also noted that a similar tool is being developed for schizophrenia with Lundbeck’s sister company. The first impressions from CMHP members were positive and felt it would be useful, especially with ability to compare prescribing data.

AlUp left copies of a presentation entitled ‘Why are new antidepressants needed?’ relating to Lundbeck’s new antidepressant vortioxetine (Brintellix®). This was NICE approved in Nov 2015 as an option for treating major depressive episodes in adults whose conditions has responded inadequately to 2 antidepressants within the current episode.

AlUp and colleagues were thanked by the council members for attending and they then left the meeting.

4. Declarations of InterestSupplied in advance of the meeting: NiHo highlighted the post-meeting note from the last meeting minutes that declarations of interest are needed from council members not attending the meeting (email notification is sufficient if there is nil to declare), but not from non-voting members/attendees. JoSt and KaDe confirmed verbally that they had no declarations of interest. Several declarations of interest are still awaited from StBu. ACTION: Any council members who have not sent declarations of interest to NiHo (by email or completing the relevant form) to do so as soon as possible. The update of the historical document is still with Delegate. ACTION: NiHo to chase Delegate and facilitate the document being placed on the website.

Relevant to the agenda. MiMa declared his recent work with Pharmacy Management (relating to agenda item 17y). This was discussed in council and deemed not to be a significant conflict of interest and therefore would not preclude him from discussion/decisions relating to this agenda item.

5. Minutes of Last Meeting (8th April 2016)Matters of Accuracy – formatting of last action to include colon and to be amended to “ACTION: ElHa to follow up.” Page 3 – clarification of ‘contact details’ section within financial portfolio. Insert: “It was noted that PayPal

details need updating. ACTION: ElHa to update PayPal contact email address to JoSt.” Also insert: “JoSt highlighted that he has been given a USB stick with all details; however, he is unable to access this at present due to IT issues, but he should be able to resolve this imminently. ACTION: JoSt to let council know if he continues to have issues.”

Page 4 – the action point should be bold. Add “It was noted that the Charity Commission details need amending.” Prior action point to read: “ACTION: StBl to update the charity commission with StBu’s details.”

Page 7 – “AZSU” to be amended to “AzSu” within “List of and email distribution group of credentialed members” section.

Page 10 – amend line 5 within “Hospital Pharmacy and Medicines Optimisation Project” section to state ‘…and input to this work stream…”.

Page 11 – amend STMH to “Scottish Pharmacy in Mental Health (SPMH)”. Page 15 – remove key message number 3 as there were only 2 messages identified in the meeting.The minutes were unanimously agreed with amendments above after being proposed by NiHo and seconded by HaMa. ACTION: NiHo to update minutes and facilitate placement on website with all associated documents.

College of Mental Health Pharmacy Council Meeting 10th June 2016Arden Hotel, Coventry Road, Bickenhill, Solihull Page 2 of 17

Matters Arising Not on the Agenda Thanks sent to Denny. MiMa confirmed that has given Denny a John Lewis Gift Card purchased with the

CMHP debit card. Some members were not aware that CMHP had a debit card and may be used for emergencies; this is held by MiMa.

Documents available on the website. NiHo confirmed she is making the meeting documents available on the website via ElHa when relevant, and that she has followed through on the previous backlog.

Signposting Relevant Websites on the CMHP Website. JuSh confirmed this action point is complete. Documents Available on the Website. NiHo confirmed that this action point is complete.

Portfolio and Activity Reports (including Admin Feedback)The submitted administration activity report and updated annual planner were acknowledged. It was noted that these did not necessarily match the information sent through from ElHa; discrepancies will be identified and checked out as and when relevant. ACTION: All to follow through if/when relevant.

With regards to membership, the administration activity report states there are 112 new members; however, it is unlikely that these are all new members and some may be renewals instead. It is unclear what “general public and guest” users are, and those present wondered if these are former members who have been “downgraded”. It is likely that these members will be identified and relevant issues followed up as part of the membership renewal and CMHPUK Yahoo email group membership cull this year. ACTION: NiHo to follow up progressing the CMHPUK membership cull with ElHa. Seven administrator/keymaster/super admin roles are listed and council felt we need to identify who these are. ACTION: NiHo to email ElHa to confirm who 7 administration/keymaster/super admin people are. It was also noted that the report states that only 11 council members are paid-up members. Those present were not convinced this was correct. ACTION: NiHo to ask ElHa to look at and verify. Council also noted no lifetime members were listed.

With respect to conference registrations, it was noted that only three council members have registered so far, and council members were encouraged to follow this up. ACTION: Relevant council members to follow through.

NiHo clarified that she is updating the CMHP council contact spreadsheet rather than Delegate. ACTION: Delegate to remove this task from their administration task list and feedback documentation. NiHo to complete the contact details spread sheet and distribute to council.

There are still some outstanding payments of registration fees from CMHP conference last year; however, this seems to be an odd amount in relation to conference fees. It is unclear what is currently happening with these and it had been previously agreed that non-payment of registration fees from last year would perhaps prohibit the organisations involved from registering for this year’s conference. It may be that Chief Pharmacists are unaware of these non-payments so are not following them up with their relevant finance departments. ACTION: JoSt to liaise with Delegate and chase non-payments directly with relevant Chief Pharmacists.

Events planned for 2017 are not in the yearly planner as yet. ACTION: Delegate to update annual planner for 2017 and add any known events.

6. Financial PortfolioThe previously-distributed finance report and final fees documents for 2016 were acknowledged.

JoSt confirmed that he has received full treasurer role handover from StBl. JoSt gave an overview of the finance report and highlighted that we have more funds in the bank account than we had at the previous meeting and also this time last year; however, he was unable to put an exact figure on the expenditure just


yet. The following comments were noted:- Mistura income has been paid in two instalments and council was unsure why this is. ACTION: JoSt to

check with StBl.- Previously there had been concerns that the recredentialing fees income stated is incorrect and that it

should be higher. After this was discussed in the previous meeting, relevant council members had sent through the information they had to JoSt and StBl regarding this to enable cross-checking. ACTION (carried forward): StBl to cross-check list and payments.

- Some members are still not paying the updated annual membership fee of £50 but rather lesser amounts. ACTION: ElHa and Delegate to continue to liaise with members to amend payments.

- One corporate partner for conference has paid so far (Shire). Janssen-Cilag have indicated that payment has been authorised and will be sent within 21 days (not received as yet). Sunovion have indicated that they will be paying although there is no date for this yet. StBl had previously indicated that he would retain this role. There have been some provisional discussions with Leyden Delta and Britannia with MiMa about future corporate partnership. Since the decision was made that StBl would retain this role, he has decided to step down from council, so this stance will need clarifying. ACTION: JoSt to confirm with StBl his plans regarding this role.

- The 2016 educational bursary process is in progress. More bursary applications/payments are expected. ACTION: StBl to follow-up and also make a decision on who should take this over from him and handover relevant information/resources.

- It is unclear what “miscellaneous supplement” from Delegate refers to. ACTION: JoSt to confirm with Delegate.

- Council queried the Delegate invoice and why it was so high. It was noted the charge should be around £10,000 per year for admin services. ACTION: JoSt to ask for itemised breakdown from Delegate i.e. admin services versus conference organising.

- One of the current bonds will mature before the September meeting. JoSt is anticipating a letter from the bank regarding this in August where the bank will propose a new rate; council agreed that if this was the same rate or better rate as now then council is happy to roll this over; however, JoSt is to consult with council if the interest rate is different prior to renewing the bond. ACTION: JoSt to follow-up.

- The @CMHP.org.uk treasurer email was noted; however, JoSt not aware of this. Council was not sure that all the relevant website changes had been made regarding the Treasurer change. ACTION: JoSt to liaise with ElHa to gain access to the [email protected] email and set-up an auto forward if required, as well as ensuring all the relevant website changes have been made.

- The £10 joining fee from new members in addition to the annual fee was briefly discussed and agreed that something to look at in the future with respect to whether this is needed. ACTION: To remain on the agenda for future consideration.

- MiMa confirmed that payments to M3 are supposed to have been stopped. ACTION: JoSt to double check.

- NiHo proposed the 2016 fees document presented at the previous meeting be accepted and agreed and JoSt seconded. This was unanimously agreed.

- JoSt noted that we do not currently undertake book keeping in house, although the accountants do so on our behalf, and that the majority of the required information needs to be sourced from bank statements or information from Delegate. The current system and situation was noted not to be as efficient or robust as it could be. It was highlighted that this is something that could be considered as part of the admin tender (see later) or as an add-on activity to be scoped and decided upon. ACTION: JoSt will consider this further.

Public Liability Indemnity InsuranceWith respect to public liability indemnity insurance, feedback regarding this (including what covers our conference and what covers other events) is pending – StBl is looking in to this and NiHo has yet to look in to


this with RPS. ACTION : JoSt to check with StBl; NiHo to contact RPS.

BursariesCouncil is aware that these are currently in process. It was noted that this work is still incomplete with respect to having a full suite of information and resources available and on the website. Council felt we n eed to keep the information that is on the webpage relating to bursaries and awards on the radar as this has been pending an update for some time. ACTION: JoSt to check with StBl regarding his progress with bursaries and look at how best to complete the work to streamline and make consistent current associated documents and website content.

Contract with AccountantThis is an historical action point. JoSt confirmed that we do not currently have an up-to-date contract with the accountant. There was apparently a written agreement when we first established our relationship with them but there is nothing more recent that anyone is aware of, nor an ongoing agreement. It was noted that the accountant also provides the CMHP’s registered address and that this may change to the new admin provider. ACTION: JoSt to liaise with StBl regarding establishing a contract with accountant.

StBl to update the charity commission with StBu’s details; this is an historical action point that Council is not sure has been completed. ACTION (carried over): StBl to confirm if he has completed this historical action point.

7. Education PortfolioThe previously-distributed update report was acknowledged.

Education StrategyEducation for Technicians. HaMa met with Ciara Hallows (Senior Technician, Secure Services, BSMHFT) who has agreed to lead this education day. It will be a reasonable amount of work from HaMa’s perspective over the first couple of times it runs but hopefully this will lessen as momentum for the content builds. She has started to make contact with technicians who are happy to talk about their work and she is envisioning a “sharing best practice” and inspirational event based on the theme of “Expanding roles of pharmacy technicians in mental health”. The proposed date is 28th April 2017 in Birmingham or Manchester, and with a group of approximately 25 technicians. After the initial event, the popularity and utility of the event will be assessed. Council are happy for HaMa to progress this. ACTION: HaMa to discuss cost implications with JoSt.Undergraduate Contacts. This is ongoing work and HaMa hopes to have this partly up and running in a limited form for the next academic year. ACTION: HaMa to follow up.

Psych 2 May 2016Impressions and informal feedback from the day was that the event ran well, with the final number of delegates being 20. The new venue (Radisson Blu, Birmingham) was well received also. Detailed feedback from delegates is awaited from Andy Down. ACTION: HaMa to follow up.

Psych 1 Nov 201611 delegates have booked as at 27th May, and another reminder has been sent out via the CMHPUK email group. HaMa is not anticipating any problems with obtaining the required break-even numbers for this event. ACTION: All to share amongst their networks and ElHa to share via our links with UKCPA, etc.

Careers in MH PharmacyThis work stream is currently on hold as GrNe is dealing with personal matters. This will be reactivated when relevant. ACTION: HaMa to reactivate when GrNe is able.


Psych Events for 2017These were proposed as follows:Psych 1: 10-11 March (South-East, Luton, Stanstead or similar)Psych 2: 9-10 June (Birmingham)Psych 1: 3-4 November (Ringwood Hall, near Chesterfield)PsychTechs: 28 April (venue TBC, likely either Birmingham or Manchester)Andy Down has agreed to formally contact contributors regarding their availability for these dates as all contact with contributors is handled by him. He has raised also previous concerns about the lack of events in the South West. This was noted this for future consideration. Council noted that venue quotes have yet to be supplied by Delegate. ACTION: HaMa to discuss break-even numbers with JoSt prior to booking venues for next year. Delegate to follow up venue quotes; HaMa to chase this up.

Peer Review of Psych 1Comments from peer reviewers have all been received and original authors are now amending their materials accordingly. There have been delays in comments being received and the time required to amend materials means that we are slightly behind schedule. The aim was to have the process complete and feed back to council by Friday 10th June however HaMa will work on progressing this in the context of the delays. The next steps will be to discuss plans for marketing. ACTION: HaMa to follow up.

Working with CPPE There is no further update at this point; this has not been progressed due to workload pressures. This action point is still to be kept on the agenda. KaDe spoke to Anne Cole at CPC and Anne remains enthusiastic to engage with CMHP. ACTION: NiHo and HaMa to follow up.

STEM HaMa reported that ZePa has looked into this and felt that the organisation is not relevant to our needs with respect to increasing our contact with undergraduate pharmacy students. No further action is recommended here.

Educational Materials DisclaimerFollowing discussion at the last council meeting, HaMa looked into the disclaimer provided by BAP on their materials (circulated in the previously-distributed report). It was agreed to adapt this for our materials. ACTION: HaMa and Andy Down to facilitate incorporating the disclaimer into materials for the Psych 1 and 2 courses. HaMa to ensure relevant website and programme updates occur.

World Continuing Education Alliance (WCEA) Pharmacy Education PortalHaMa had emailed the link to council previously regarding this potential platform for our education materials that has been suggested by Denise Taylor. WCEA will host the material (e.g. peer-reviewed Psych 1 and 2 materials) for a 15% fee and provide worldwide access for a fee. It was noted that our new website will likely facilitate payment but not have hosting functionality. Potential issues regarding formatting of materials to be uploaded and copyright were raised and would need to be clarified. ACTION: HaMa to recirculate the link to council and all to consider and feedback. HaMa to discuss with ElHa regarding the likely functionality of our website. HaMa to email Denise Taylor to inform her that we are considering her suggestion.

Skills for HealthACTION: HaMa to re-engage with this work stream.

8. Communications and Marketing Portfolio


CPC 2016Debrief with respect to stand and presenters. There were two presenters on behalf of CMHP and positive feedback was received and acknowledged. It was noted that the stand was occasionally unmanned and that delegates had been looking for someone there. It was agreed that we may have to have some form of rota next year to ensure the stand is covered at all times, if possible. KaDe stated she was happy to be involved with the event when she steps down from council and work with the new council lead from next year. An invoice has been sent to JoSt for CPC stand fees; however, is a “paper exercise” and there is no charge for the stand. It was agreed to keep the same arrangements for next year and not to pay for a larger stand. UKCPA negotiating stand for 2017. NiHo fed back that in accordance with previous Council discussions, she has formally given UKCPA permission to negotiate this on CMHP’s behalf as a group of RPS affiliated partners. ACTION: JoSt to follow up stand financial paperwork.

BPSA Invitation to Meeting Council noted that one of the BPSA Exec had come to a council meeting two years ago and although council had decided to ensure this occurred annually, this had not eventuated. ACTION: NiHo to invite BPSA representative to February 2017 meeting.

Tips and Hints DocumentKaDe’s initial draft had been discussed at the previous meeting. KaDe has not yet incorporated ElHa’s additional feedback in to her draft. ACTION: KaDe to incorporate ElHa’s suggested content and bring a definitive draft document to the next meeting for formal ratification. This document will then constitute part of KaDe’s handover to the new portfolio holder.

Hospital Pharmacy Europe (HPE) Live Nov 2016 The organisers of this event (November 10th, London) had attempted to get in touch to explore whether CMHP would be interested in supporting the event as we had previously however had emailed a person-specific email address (Denise Taylor’s) rather than the CMHP president position-specific email address. NiHo has given HPE the correct contact details. Previously, CMHP had added the HPE logo and hyperlink on the CMHP website, and the CMHP logo was included in HPE’s event promotional materials. HPE has offered CMHP tabletop space for this year’s event. ACTION: KaDe to liaise with HPE regarding a suitable arrangement for this year.

RPS Website Content It was noted that there was a recent call to the RPS secure environment pharmacists RPS group via email for prison pharmacy information to be added to the RPS website in the RPS careers section and associated leaflet. ACTION: KaDe to review previous emails and establish if there is an opportunity to have a section and content relating to mental health incorporated into relevant RPS website content and associated resources.

9. Credentialing Portfolio October Credentialing VivasCiNi has readvertised the April date however no applications have been received, so the panel will be deferred to October. One applicant, who has been working to join RPS Faculty has submitted his portfolio for application in October – there was confusion by him over Faculty membership equating to automatic CMHP membership. Three other people are apparently interested. ACTION: CiNi to proceed to arrange marking of portfolios and also a viva panel in October.

Recredentialing Two credentialed members have recredentialed. JoCa will be saving a copy of the documents submitted on his password-protected computer along with a cloud backup until we can move all archived documents to a


consistent and overarching electronic storage system.

Update of Viva CasesThis work is aimed to be completed by the October vivas, hopefully sooner. ACTION: CiNi/JoCa to follow up.

Welcome Pack for new CMHP MembersNiHo has sent the CMHPUK documentation through to CiNi. ACTION: CiNi to continue to progress with ElHa.

List of and Email Distribution Group of Credentialed MembersAn email group of credentialed members is yet to be set up. ElHa has sent a list of known members to CiNi and JoCa. The list of credentialed members needs to be kept current and members need to be informed what their information is being used for before it is, for example, sent to AzSu to use as a means of inviting relevant members to help with consultations. The list is to be held with admin to facilitate version control, and CiNi will provide updates. Council wondered if this list could eventually be generated via the new website and membership database categorisations. ACTION: CiNi to update the email list, consider how best to let people on the list know what their data might be used for and gain permissions for this, and review options for this functionality to be available via the new website with ElHa.

Credentialing Video on CMHP WebsiteThere is a video on applying for credentialing on the CMHP website but it refers to UKPPG. MiMa’s son has cut the video to remove the reference to this. MiMa stated his son would be willing to re-do the viva video from scratch and Council felt this might be something that could occur in October vivas. ACTION: MiMa to send the updated video to ElHa to place on the CMHP website and all to consider if we should update the viva video in October.

Credentialing Information PackThe credentialing information on the CMHP website mentions a pack that can be sent out however this doesn’t seem to exist, at least in electronic form. NiHo could not locate any documents in the archive but has found paper copies, which she has shared with CiNi. It was noted that leaving candidate to organize their portfolio independently is a good proxy method of assessing their advanced practice organizing skills. Proformas are available for, for example, an intervention log and patient profile; these are the Aston University diploma templates. ACTION: CiNi to consider whether to progress further.

10. Curriculum PortfolioMiMa participated in a recent RPS teleconference regarding the Record of Expert Pharmacy Practice (REPP) that involved agreeing principles, discussing how this fits in with other processes, and how/where assessors quality assess someone’s REPP (e.g. at existing events such as CPC). It was noted that current process for CMHP is different and that the established viva process cannot be easily undertaken ad hoc. Mental health not currently part of the RPS curriculum. ACTION: NiHo to send CiNi details of the next RPS Faculty meeting/teleconference.

11. Accreditation PortfolioThe previously-distributed email update was acknowledged; ViCr was unable to attend at short notice due to unforeseen circumstances.

Young Minds/HeadMeds Collaboration, Including SLAThe first medication review has been completed and invoiced for. The second review is underway and is expected to be completed by end of July. There is a teleconference to discuss the SLA booked for next week.


ACTION: JuSh to see is able to be involved with teleconference to support ViCr if need be and ViCr to feedback outcome.

Process for Badging Published ArticlesNiHo has not yet emailed CMHP members about this. ACTION: NiHo to follow up.

Accreditation Request from Aston UniversityThis is still awaiting a completed application and payment. These actions have been carried forward from the last meeting. ACTION: ViCr to continue to liaise with Aston University regarding completion of the application and then initiate the review. ViCr to update the relevant resources. ViCr to liaise with MiMa if it transpires another reviewer is needed.

Review of Choice and MedicationCouncil noted that the content review for Choice and Medication needs to be on the radar. HaMa is happy to field queries from ViCr regarding this. This is to be discussed at the next meeting. ACTION: JuSh to highlight this outstanding action to ViCr i.e. ViCr to facilitate dates for this work to be added to the annual planner and liaise with HaMa as necessary.

12. Public Involvement Portfolio Media Training - Update on who has trained/has planned to do soJoSt resent the information on applying for training during the meeting. No other council members have booked or attended yet. ACTION: All council to follow through, if they have not yet attended the training.

Media Contacts DocumentNo feedback on progress with this had been received. NiHo has sent ZePa the previous documentation regarding this. ACTION (carried forward): ZePa to follow up.

13. Consultation PortfolioThe previously-distributed activity update and associated document were acknowledged. AzSu joined the meeting via teleconference.

It was discussed that only a few members have contributed to recent consultations and it has been hard to engage people to participate. Some have expressed interest and then not followed through. Some possible reasons could be that members do not feel they have the spare time to commit, that the task looks overwhelming and/or they do not perceive themselves to have sufficient status/experience to do so. It was agreed to include some information in a future Psych Bites about the process, along with some comments from a range of contributors and thanks to those that have done so. ACTION: AzSu and ElHa to follow up. It was agreed that would be helpful to explore the reasons why those who initially expressed interest where unable to complete. The idea of some peer support was discussed i.e. those that have contributed before mentor or advise those that may want to contribute so that is less daunting. ACTION: AzSu to follow up.

14. Research Portfolio StBu was unable to attend the meeting, so HaMa summarised the previously-distributed feedback.

Research AwardsCall for applications. Once the website is updated then a call for applications is to be sent out to members. It was noted that the deadline for applications is 31 st July; however, this will not include the pharmacist research bursary this year. ACTION: StBu to facilitate sending send out an announcement to members regarding award applications being open.


Documents and website update. StBu has updated the content for the research awards/bursary webpage and this is to be posted on the website. ACTION: StBu to send information to ElHa to upload to website.

15. Election 2016JuSh informed the council that there will be four positions for election (currently held by ViCr, KaDe, StBl, and StBu). StBl has advised that he will step down at AGM time and therefore not seek re-election; however, he will remain a friend of the council. It was noted that as co-opted member and current Registrar, CiNi would stand for election (due to the current number of co-opted members on council exceeding the maximum number in the bye-laws). It was also noted the StBu is standing due to his having been co-opted this year and this exceeded the maximum number of council co-optees allowed in the bye-laws; council had voted to exceed this maximum for one year only and ask StBu to stand formally at the next election, which he has agreed to do. It is unknown if ViCr plans to stand for election and her excellent contributions to council to date were noted. If ViCr is not planning on standing then we may need to further promote pharmacy technicians standing for election. There is an outstanding action point for MiMa to email chief pharmacists to encourage them to support staff in seeking election. ACTION: MiMa to follow-up. It was agreed that JuSh take a lead on the election via survey monkey due to TrHi’s current commitments abroad. It was agreed that a pilot beforehand would be necessary. ACTION: JuSh to pilot survey monkey election with council members and proceed with the election process.

16. Ongoing Work Streamsa. ABPI PMHI CollaborativeJoSt is still awaiting availability of the slide set. There was a recent teleconference; however, the person leading this (Ian Smith from Janssen-Cilag) has now left therefore this work stream has stalled. ACTION: JoSt to monitor the situation.

b. ASH Report and OutcomesA link to the final report and highlighting our involvement was sent to CMHP membership. It was noted that the CMHP logo was incorrect despite ASH being sent the correct one; however, this is not too much of an issue due to the small size of the logo in the document. KaDe and NiHo had attended the House of Commons launch meeting and had received positive feedback regarding CMHP’s involvement. There is some interest from ASH and RCPsych to produce a document highlighting medicines and smoking and the CMHP would be keen to be involved. ACTION: NiHo to email ASH to reiterate our interest in being involved with this.

c. CQC WorkJoSt and MiMa attended a meeting hosted by Sarah Billington (CQC) on 6 th May. Approx. 20 other chief pharmacists also attended and the aim was to discuss how the pharmacy profession can inform the CQC about how to inspect medicines optimisation within Trusts. It was acknowledged that CQC can’t continue its current model of inspection and are enthusiastic about adapting this model; however, there will be an expectation that medicines management standards previously scrutinised will continue to be met (e.g. refrigerator temperature monitoring). There should now be more of a focus on patient experience and care. There was a question about the rigor of recruitment processes for CQC specialist advisors in this area and how they are utilized. It was highlighted that this was an area where CMHP may be able to offer advice and to be brought into future discussions. It was noted that this work stream links to previous discussions with RCPsych and their accreditation standards. RaLy is drafting a feedback document following the meeting and JoSt and MiMa will share this with council when it is available. ACTION: JoSt and MiMa to continue to participate in this work stream, feedback and send any outputs to council.

d. Home Treatment Accreditation Scheme (RCPsych)There was no specific progress to report other than to highlight that there was a call for speakers at the next


HTAS conference. It was unclear what types of speakers are being asked for and may be something that CMHP or members could be involved with. ACTION: KaDe to check what speakers are being requested and to inform council.

e. Hospital Pharmacy and Medicines Optimisation ProjectLyHa (member of RPS Hospital Expert Advisory Group (HEAG)) is inputting to the HoPMOP group on behalf of council via HEAG. There remains a plan to have a second phase for mental health trusts, and this is CMHP’s opportunity to influence this work stream. NiHo was speaking to AnJa at CPC and had suggested that CMHP would be able to provide good practice examples or links to trusts that are providing quality services. It was noted that ‘MH’ is still being used as abbreviation for ‘model hospital’ when this is commonly used to abbreviate ‘mental health’ (this has been raised but is still happening). ACTION: MiMa to catch up with LyHa and maintain oversight of our input into this work stream.

f. Learning Disabilities – Call to ActionThe previously-distributed documents were acknowledged, as was communication by DaBr via the yahoo group. NiHo has reviewed the CPPE distance learning LD resources that will include videos of consultations, a distance learning workbook and advice regarding antipsychotics, and has provided additional information highlighting the need to not discontinue antipsychotics precipitously with no safety net in this population.

g. Outcomes in Mental HealthJuSh attended the outcomes clinical reference group meeting in April. The outcomes document was due to be finalized and made available at the end of April; however, it has not been sent out yet and it is unclear why. The aim of the document is to encourage the use of outcome measures, as eventually they will be linked to payments instead of the current Payment by Results system and block contracts between CCGs and trusts. JuSh will circulate the final document to the CMHP-UK yahoo group when it is received. The reference group is continuing albeit with a different remit, and CMHP will stay involved as and when relevant. It was noted that there will not be a CMHP representative at the next clinical reference group meeting. ACTION: JuSh to circulate the final outcomes document when available, and remain the CMHP representative for the clinical reference group.

h. Psych BitesThe content of the next Psych Bites was discussed along with ideas for future content. AzSu is to include information regarding consultations as discussed above; TrHi will include information regarding the upcoming elections for CMHP council members; HaMa will add content regarding Psych 1 and other relevant events; CiNi will include content regarding her recently published article and other relevant article/resource publications will be added; NiHo will write the introduction; some content will be included from DaBr regarding STOMPLD; ZePa will provide an update regarding conference; and ElHa will include information about recent recredentialing successes and deadline for credentialing. ACTION: All to provide information to ElHa. CiNi is to email the CMHP membership about deadline for credentialing.

i. RPS Hospital Expert Advisory GroupNo update was available, as the next meeting is 14th June 2016. ACTION: NiHo to continue to facilitate updates coming through to council.

j. RCPsych WorkNo further update was available. ACTION: MiMa to continue to follow up.

k. VLOG on Mental HealthThere was nothing to report, despite NiHo having asked MaEl for an update. ACTION: NiHo to follow up with


MaEl.

l. Links With Other Mental Health Pharmacy GroupsCiNi informed council that a colleague has become treasurer of the equivalent group in Ireland. The Irish Institute for Pharmacy Practice (similar to RPS) is developing a process for CPD and portfolio assessment and CiNi has volunteered to be involved from a mental health perspective (e.g. undertaking practice-based assessments). JuSh has yet to follow up making links with Welsh mental health pharmacists with Wendy Davies. JoCa recently attended the RPS careers “speed dating” event for pre-registration pharmacists. He advocated mental health pharmacy as a possible career path and highlighted student membership of CMHP is free. JoCa continues to forward relevant CMHP emails to SPMH membership. JoCa is attending the next SPMH meeting on 17th June. NiHo highlighted the upcoming mental health pharmacy conference in NZ in July. It was also noted that clozapine is being supplied via community pharmacy and there have been discussions with reducing quantities if patients are collecting late to be incorporated into contracts. There may be some NZ pharmacists coming to our conference this year. ACTION: All to continue to follow up and feedback relevant activity/information.

m. Contact Details SpreadsheetNiHo has redrafted and distributed an updated document, one person’s details are still outstanding (StBu). ACTION: NiHo to liaise StBu, finalise and distribute.

n. Name BadgesThere has been no action on this from Delegate despite them offering to pick this up therefore JuSh will pursue the original plan and obtain name badges where the individual’s name can be inserted and the badge is therefore transferable. ACTION: JuSh to follow-up.

o. Review of Roles and Responsibilities DocumentThis is still with NiHo; to carry forward. ACTION: NiHo to follow up when able.

p. Conglomeration of Complaints and Business Conduct PoliciesThis is still with NiHo; to carry forward. ACTION: NiHo to follow up when able.

q. Archiving of Marina/Denise/Michele’s HandoverThis is still with NiHo; to carry forward. ACTION: NiHo to follow up when able.

r. Historical Action Plan DocumentThis is still with NiHo and JuSh; to carry forward. ACTION: NiHo and JuSh to follow up when able.

s. CMHPUK CullThis will be picked up after membership renewals have been completed. ACTION: NiHo to follow up with ElHa.

t. Completing and Formalising Resources for New Council MembersNiHo is keeping the relevant information at this point; this needs formalising when resource allows and in time for when new council members join. ACTION: To be picked up when resource allows and is indicated.

u. Reviewing Getting the Medicines RightThis will be picked up when resource allows, but needs to remain on the agenda for now. ACTION: To remain on agenda and be picked up when relevant.


v. Terms of Reference, Feedback for Meetings, and Attendance ExpectationsMiMa is finalising this. He is currently awaiting feedback from KeLa (Foundation for Science and Technology) regarding legal issues e.g. the roles of directors. It was agreed that it would be good if KeLa was able to attend the November council meeting (perhaps the Thursday night meeting for new member induction) to discuss relevant issues. ACTION: MiMa to ask KeLa if he is able to attend the Thursday evening November council meeting and in the meantime follow up finalising the document.

w. Presidential SealNiHo will pick this back up with Bob Flanagan. ACTION: NiHo to follow up.

x. Oxford University Press Undergraduate Pharmacology Textbook Chapters ReviewNiHo sent an Amazon voucher and thanked Alan Pollard for his work on this. Oxford University Press were requested to send back updated versions of the commented-on content; however, it is unclear if/when these will be received.

y. Working with Pharmacy ManagementMiMa gave an update following his meeting with John Stanley (CEO of Pharmacy Management] after an initial conversation with Ted Butler (Chairman of Pharmacy Management). MiMa declared his previous involvement with Pharmacy Management (see Declarations of Interest section). MiMa was provided with a copy of their partnership prospectus. It was noted that UKCPA have signed up to work with Pharmacy Management and this relationship appears to be going well; a recent diabetes event was attended by over 200 delegates from different sectors of pharmacy and received good feedback. No firm commitments from CMHP are required, instead a list of potential options for activities has been generated. Agreement to work together would be formed as a memorandum of understanding with no money changing hands. Pharmacy Management has expertise in management, and organising conferences and workshops, and they would benefit from increasing their network and ensuring that content they produce is of the highest quality and pitched correctly by working with CMHP. Working with Pharmacy Management may enable CMHP to reach a wider audience e.g. community pharmacy. It was agreed that this may be mutually beneficial. JoSt stated that he is happy to be involved with future discussions. ACTION: MiMa to circulate relevant documentation to council members. Council members to then discuss how best to proceed.

z. ‘Chemist and Druggist’ articlesCMHP had been approached by the above to help with some articles; fast turnaround was required; however, we were able to identify individuals to engage with this. Feedback was that Chemist and Druggist were quite impressed with articles. NiHo showed council paper copies of the articles. ACTION: NiHo to ask ElHa to mention the articles and CMHP’s involvement in Psych Bites.

aa. PatronJuSh has not heard back from Lord Geddes regarding the suggestion of Baroness Hollins as patron. ACTION: JuSh to follow up.

17. RPS FacultyThere was nothing specific to report. MiMa had attended the previous teleconference. ACTION: NiHo and MiMa to follow up.

18. Conference 2016ZePa joined the meeting via teleconference. Poster and Oral Presentation Process Update NiHo reported that approximately 25 poster/oral presentation abstracts have been submitted so far and


therefore we may only need two rooms; one can be reserved as an office space. We do need a separate office space and not a table within the main conference area. However, we may receive more abstracts prior to the expiry date and therefore will need to wait until then to assess room situation and make a final decision. So far nine abstracts have been submitted for oral presentation and therefore they will need to be assessed to reduce numbers to match the number of presentation slots available in the programme. ACTION: NiHo to follow up.

Progress on SpeakersThere was discussion around outstanding gaps in the conference programme. We still need a chair for Saturday morning where the theme is medicines optimisation, as Claire Murdoch (Chief Exec at CNWL) is not available. The suggestion was to approach the new Chair of the Outcomes Clinical Reference Group. ACTION: JuSh and NiHo to approach this person in the first instance. The Sunday morning session at 9.45am is still vacant and suggestions were made regarding filling this. ACTION: ZePa to chase a response to her email previously sent regarding this prior to approaching alternative speakers. Another slot on Sunday morning (11.45am - 12.30pm) was originally to be filled by Paul Harrison, but he is now presenting on Friday, so this slot is vacant. Discussion took place that it would be good to have something invigorating in this slot e.g. spirituality and mental health. CiNi knows a local parish priest who works with families affected by suicide; however, he may not be available on the Sunday. It was noted that the RCPsych have a spirituality special interest group who may be able to present and also possibly chair the morning session. ACTION: NiHo to send the RCPsych link to ZePa and ZePa to follow up.

Workshops and TabletopsIt was agreed to keep the same model as last year and not to repeat any workshops twice. It was agreed to go with six workshops including (i) Legal Highs by David Nutt, (ii) Suicide by Dan White, (iii) Perinatal by Marion Wetherill, (iv) Court cases by NiHo and CiNi, (v) Systems Leadership by MaEl, and (vi) Dementia friends. ACTION: NiHo to contact MaEl to confirm his session. NiHo to send details of Dementia Friends to ZePa to make contact. HaMa will require two small rooms for the Aston case presentations, although only one may be utilized depending on numbers. Two of the “College” rooms were used previously. This needs to be put on the conference programme and associated documentation as a workshop option (as only one option, but delegates may be split into the two rooms if required). There was a query regarding if Delegate have booked the correct number of rooms. ACTION: ZePa to contact Delegate regarding checking and confirming room bookings. ZePa to ask Delegate to arrange and co-ordinate workshop choice forms. JuSh to update changes to the programme and facilitate upload to the website and associated advertising.

A discussion occurred regarding tabletop topics. Non-medical prescribing was agreed as one. ACTION: ZePa to contact Graham Newton and StBl to check if they are happy to facilitate. A table for international specialist groups was suggested; however, it was noted that there may not be as high attendance from Irish pharmacists this year compared to previous years. There are still four tabletops to fill. ACTION: Email to be sent to members by ZePa to see if anyone if willing to facilitate and with their topic suggestions.

Update on Delegate NumbersDiscussed previously.

Reciprocity agreement (ViCr)ViCr has not yet had an opportunity to follow this up and needs support from either someone on council or Delegate to progress. MiMa offered to support after the next couple of weeks. ACTION: NiHo to send through the list of relevant parties and then ViCr and MiMa to start contacting them.

Follow Up With Charity


Carolyn at Delegate has asked if the stand for Pharmacy Support will be complementary. It was confirmed by NiHo that it would be. Carolyn is to deal with the stand only and issues regarding charity events to be arranged by Pharmacy Support over the weekend are to be discussed directly with ZePa. ACTION: ZePa to liaise with Carolyn to confirm above and Pharmacy Support with regards ideas.

Conference AdvertisingInformation is to be included in Psych Bites and the conference programme is to be updated. ACTION: ZePa and JuSh to follow up.

19. Governance Director’s changesStBl and StBu were not present therefore there was no update; this is to be carried forward to next meeting. ACTION: StBl and StBu to follow up and ensure this has been completed by the September meeting.

Tendering for services- Admin SupportTwo companies have been approached directly rather than undertaking a full tendering process. NiHo and JuSh have had teleconferences with both. It was a difficult conversation with Marvin from Not for Profit Business Services and he has not yet provided the information requested. A productive call was had with Wendy from ASL Consultancy (based in Milton Keynes), who deals with other relatively small charities (such as Sussex Horse Rescue charity) and appears to be organized and good communicator. Wendy has reviewed our administration task list and is able to undertake this within our current allocated budget of £10,000 per year. Wendy can also undertake book keeping and co-ordinate membership monies. It was noted that this would improve our financial governance arrangements and free up council members capacity. It was unanimously agreed that we should establish the agreement for admin services first, review how things go and then consider adding financial services later. It was unanimously agreed to proceed with setting up an agreement with ASL Consultancy, with a probationary period of six months to one year (one year ideally) for both parties, ideally starting in July 2016. It was noted that Delegate (our current admin provider) are unlikely to be displeased with this as were helpfully providing cover until new admin support identified whilst acknowledging that this wasn’t necessarily their strongest skill set. We need to establish how much Delegate have been paid and until when for admin services and also set a date for handover. ACTION: JuSh to send the list of agreed admin services to JoSt. JoSt to confirm how much has been paid to Delegate for admin services. JuSh and NiHo to liaise with ASL Consultancy regarding a start date and handover from Delegate.

- Conference OrganisingTender documents (including compliance questions) have been sent out to five potential suppliers (including Delegate). Most of these have been recommended via the Association of British Conference Organisers. Two companies have already asked if they have to complete the compliance document and would prefer to submit their own standard material instead. They have both been informed that they have to complete our template document. The deadline for submission has not passed yet. ACTION: JuSh to follow up.

20. Website and IT update The previously-circulated emails and associated documents were acknowledged. MiMa and ElHa have had a productive meeting with Jellyhaus, the company chosen to review and update the CMHP website. This is a small company but they know what we are trying to achieve with the website and are aware of the current technical issues and what should happen to solve these. ElHa has emailed council regarding two items for consideration:- Membership year. (see below)- Rebranding. It may be a good opportunity to look at possibly rebranding CMHP (e.g. our colour scheme)


for the new website and then for this to be consistently applied throughout our documents and resources.ElHa is currently accessing and collating technical data/analytics from the current website to provide Jellyhaus with more information to progress. ACTION: ElHa to continue to progress.

Users/Members/Visitors on Membership DatabaseCouncil could not think of any additional categories that were needed but were happy to look at this again if/when relevant.

Membership Renewals – All Together or Staggered?ElHa has requested if the membership year can be a rolling annual renewal for an individual rather than being April to April for everyone. This makes it easier from a technical perspective with respect to the new website. It was noted that this was how it used to be until approximately 10 years ago when we changed to our current membership arrangements. The idea was that it would be easier; however, this has not been the case in reality. The council were happy for this change and merely requires a change of bylaws (which council can approve) and does not need to be approved at AGM. This change was proposed by NiHo and seconded by CiNi, and unanimously agreed. It was further agreed to mention this at the AGM and via website. ACTION: NiHo to update bye laws and MiMa to inform ElHa that council have agreed her proposal and to take forward.

21. Mistura UpdateThe previously-circulated annual report was acknowledged. Annual Report and Presentation to CouncilJoSt queried the information on this report versus his understanding of the payments we have received and felt it was unclear what is meant by ‘up to 20% profits”. ACTION: NiHo to send JoSt StBa’s email address and JoSt to follow up the queries

Review of ContractMiMa needs to formally review the CMHP-Mistura contract. ACTION: MiMa to follow up.

22. President’s Items RPS election result (to note)It was noted that DaBr has been elected to the RPS Board for England.

STOMPLD Initiative Information has been previously sent out about this by DaBr via CMHPUK. One of JoSt’s contacts attended the launch meeting on behalf of CMHP. Documents from the meeting are awaited. ACTION: JoSt to liaise with his contact to send out presentations from the development day.

23. Annual Planner UpdateACTION: All to review and collate amendments to be communicated to new admin provider when established.

24. Any Other Business and Key MessagesAny Other BusinessPJ Article: PJ editorial staff had sought comments regarding a recent Cipriani review of antidepressants in young people and children. Both StBa and KaDe provided comments.Aston Accreditation: HaMa informed the council that she had just been informed that this has been completed and was currently with the Aston admin department awaiting final signature. It was anticipated that next week it would be sent to ViCr. ACTION: ViCr to follow up.


Conference Exhibitors: MiMa queried who was organizing this as he had some contacts that were interested. It was confirmed that Carolyn at Delegate should be approached in the first instance. ACTION: MiMa to follow up.CMHP strategy: The document on the website is out of date. There have been a few suggestions for changes by NiHo, JuSh and ElHa. Ideally we would want to consult with membership about their views on strategy and look at whether Survey Monkey could be used for this. To be kept on agenda. ACTION: NiHo/JuSh to discuss with ElHa what questions we may want to ask via Survey Monkey.Domain Name: a company in China has approached CMHP to sell the domain name CMHP.hk. It was agreed that this is not something we would want to pursue. ACTION: ElHa to follow up.Email traffic, etiquette etc.: It was noted that there can be lots of email traffic via the group and NiHo asked that council members consider if replies warrant a response to everyone or whether to send solely to an individual or couple of people to minimize this. NiHo also asked that email group members replies within the relevant email chain and for business purposes, where appropriate.

Key Messages1. Election coming up – start thinking about joining council…2. It’s Carers’ week – what have you done to support carers?3. Psych Bites coming soon!

Next Meeting09:00 – 16:00 on Friday 9th September 2016, at the same location.
