ORIOLE PARK SCHOOL ASSOCIATION MINUTES OF A MEETING HELD WEDNESDAY, JUNE 5TH , 2013

Meeting called to order at 7:00 pm.

PRESENT: See Appendix A

After introductions of those present, a motion to approve the minutes of the previous OPSA

meeting of March 20th

, 2013 (see Appendix B) was made by Steven Sims; Seconded by Will

Ollerhead. Carried unanimously.

PRINCIPAL’S REPORT

Ms. Esakov presented a powerpoint slideshow, attached hereto as Appendix C, in which she

touched on, among other things: “21st century learning”, context for the curriculum and learning

environment, Caring & Safe Schools priorities, Diversity/Equity.

CHAIR’S UPDATE Prior to commencing Chair’s update, a brief discussion of the recent Arts Enrichment events

sponsored by OPSA was led by Jennifer Symmonds: a Maori Dance Troupe, and Cadence, an

a’Capella history of music show.

Jennifer reports that she will be succeeded by Monica Gain in heading the Arts Enrichment

Committee. Noted that others have been identified to join Monica in this effort. Monica invited

input from anyone with ideas for the committee, for next year’s undertakings.

Chair addressed:

1) Volunteer Tea – upcoming

2) Goal to improve AV presentation capabilities in the gym through new projection screen

and/or PA system. Research has been ongoing. A budget of up to $4,000 may be

required for both elements;

3) Kinder Garden for Ms. Somerville: a garden dedicated to the contribution made by Ms.

Somerville to the kindergarten students of Oriole Park is being planned, to be developed

in conjunction with the Eco-Club. Site to be determined, planting to be completed in

June;

4) PRO Grant – a grant application has been made to the Ministry of Education for a

“Parents Reaching Out” Grant that, if obtained, will be used to conduct a “series of

seminars and interactive sessions to (a) educate parents about the ever-changing

technological environment in the context of social media, and internet communications

generally, and approaches to ensuring online safety; and, (b) introduce parents to ideas to

encourage "off-line" interaction and ideas for engagement with the "real world" vs

"virtual world" in more traditional ways, in order to further students' overall well-being”.

(See Appendix D)

5) Staff Appreciation Luncheon – to be held June 21st . Volunteers still needed to provide

food and drink, and assist with set-up/clean-up

6) Committee membership for 2013/14 – considerable discussion of shortfalls in volunteers

this year. Various thoughts on how to re-engage the parent base to raise involvement

were tabled. Shelley Laskin noted that sending out a communiqué with children’s report

cards at year end has been an effective approach in some other schools. Also considered

various thoughts to notify and engage parents in September – whether at Curriculum

night BBQ, or via specific forms being delivered soliciting active involvement, or

through having Class Parents pursue the support of parent volunteers on behalf of OPSA.

Some thought given to preparing a survey to gather insight from parents on what kinds of

things they would volunteer for, and what kinds of things people think OPSA should be

pursuing. Idea of creating a “New Parent Committee” was floated. There was also noted

by several that a ‘streamlining’ of the number of committees could be in order. Appendix

E outlines Committees historically created by OPSA.

COMMITTEE UPDATES

Mayfair Committee

Olga Fowell reported on the results of Mayfair. Attached as Appendix F is a copy of the

presentation. This year’s Mayfair represented a record fundraising achievement. Much

discussion on how this was achieved in spite of lower than usual volunteer involvement Some

discussion about how/what changes might be appropriate, in the context of what Mayfair’s

overall objective is or should be – Is priority as a Fundraiser? Community Get-Together?

Children’s Activity?

Other Committees

OPSA Handbook – Parent Handbook hasn’t been published since 2010/11. Noted that, while

unnecessary every year, at least every few years a hardcopy version ought to be published.

Intention to publish updated version in September.

Lice Check – some resistance encountered to imposing $2/head charge to cover third party

examiners, as was experimented with. School to make use of public health nurse(s) instead.

Fundraising – noted that some schools’ parents associations issue a letter at the commencement

of the school year soliciting contributions for the association, with an outline of what it is the

association does for the school. It was suggested we should employ a similar strategy.

Class Parents – noted that roles of Class parents need more clear definition up-front – e.g. role

to include interaction with OPSA on behalf of the class, interaction with Teachers, and generally

as liaison between OPSA and the parents of each classroom.

TREASURERS REPORT

Steve Sims presented report on the financial position of OPSA (see Appendix G). Generally

noted that revenues are down, but mitigated in large part by lower expenditures, though not

entirely. Goal has always been to close the year with sufficient funds to cover all budgeted

expenditure plans for the subsequent year. This will not be the case for next year. Additional

fundraising initiatives may be necessary next year to meet the shortfall.

OTHER BUSINESS

Question was posed to Ms. Laskin as to likelihood of itinerant music program being cut Ms.

Laskin responded that a budget was being presented to the board June 19th, but there was a

‘sense’ that there will be enough votes to preserve the program.

Ms. Laskin invited interested parties to attend a June 11 budget forum meeting at Northern S.S.

Also invited thoughts and feedback. Notified those present that updates from her office available

regularly on her website.

Website – Consider creating new standalone OPSA website?

Chair to circulate a survey to parent body at some point to explore (a) what priorities OPSA

should consider for any extra fundraising, (b) possible new fundraising ventures, and (c) whether

there are new OPSA committees that should be contemplated, or tasks undertaken

Will Ollerhead moved to adjourn the meeting. Steve Sims seconded. Formal meeting adjourned

at 8:45pm. Ms. Esakov remained to make presentation on the staffing model, and allocation,

attached as Appendix H

APPENDIX AAttendance

Natalie Esakov (Principal)

Shelley Laskin (School Board Trustee, Ward 11)

Larry Cornblum (Teacher)

Koo Chun (OPSA Chair)

Will Ollerhead

Olga Fowell

Tanya Polecrone

Jennifer Symmonds

Chantale Lalonde

Diane Mirabella

Lucianna Ciccocioppo

Christine Bayer

Eve Rubenzahl

Susan Meanwell

Alissa Barton

Jen Harper

Maggie Hanson

Natasha Karfell

Cyndy Kuan

Steven Sims

Monica Gain

Yolanda Menshari

Tracey Patel

• Bernstein

Liza Grosman-Rimon

APPENDIX BMinutes of Previous Meeting

Oriole Park School Association

Minutes of a Meeting held

Wednesday, March 20th, 2013

Meeting commenced 7:06pm.

Present: Natalie Esakov, Principal, Dolores Zezima, Teacher, Koo Chun, Chair, Heather Harris,

Secretary, Steve Sims, Treasurer, Will Ollerhead, Steven Goldsmith, Natasha Karfell, Monica

Gain, Andy Anderson, Kathy Grant, Eve Rubenzahl, Olga Fowell, Julie Rosenthal, Nicole

Coates, Susan Meanwell, Lisa Vandewater, Alissa Barton, Jacqueline Nadeau, Marc Nadeau,

Scott Rourk, Kristen Rourk, Tanya Polecrone, Natalie Witkin, Tamara Keserovic, Natasha

Karfell, and Chantale Lalonde.

Motion to approve minutes of February 6th

, 2013 tabled by Natasha Karfell. Seconded by Steve

Sims. All in favour.

Principal’s Report

Ms. Esakov thanked all of the parents who have brought to her their perspectives, visions, and

opinions on the direction Oriole Park is and should be taking. This has been a tremendous help

in understanding the needs of the staff, students and parents.

A notice, on blue paper, recently was sent home regarding health and safety issues in the junior

grades, (grades 4-6). Recent incidents have prompted a review of Oriole Park’s health and safety

practices. To date, staff walkie talkies and safety vests allow teachers to remain in

communication and be highly visible to children when supervising on the playground.

Assemblies have been conducted in order to generate discussion and understanding among the

students about how they can forgive, accept differences and be able to move on from issues that

arise among and between themselves and their peers. As per Kathy Grant’s suggestion, details

of the topics of these assemblies will be included in the weekly update so that parents have the

opportunity to reinforce health and safety topics at home. Oriole Park’s Code of Behaviour has

also been discussed and shared and ideas are being generated on how to further embed it in the

classroom and on the playground.

The Safe and Caring Schools Committee has been looking at several methods, programs and

speakers who may be brought into the school in order to educate with the goal of reducing health

and safety issues. Programs that focus on topics such as empathy, impulse control, anger

management, and bullying are all being investigated and assessed for the best fit for Oriole

Park’s students. It was also suggested by Olga Fowell that the School Climate Survey be

investigated and rolled out to the staff, parent and student population. This will also be a topic

for the Safe and Caring Schools Committee.

The Class of the Month program has also been initiated. The classroom that has shown

significant caring and kindness will win this title each month, helping to bring these

characteristics into focus in the classroom.

The Ministry of Education also mandates the Choices Into Action document which allows for a

further classroom focus for these issues. Some approaches have been a study of fictional

characters and their personal characteristics and behaviours. Officer Marcy of the Toronto

Police Service also has visited the classrooms to discuss issues of social justice. The grades 5

and 6s are working on a video, modelled after UNITED, which promotes a positive message of

working together.

In addition, the issue of the parking situation in the overflow parking lot on the west side of the

school is a great cause of concern for student safety, so parents are reminded to refrain from

parking, picking up or dropping off children in this area at all times. Also, do not park on the

east side of Braemar when either picking up or dropping off.

It is important to build mutual trust between staff, students and parents in order to ensure that all

feel safe and secure at the school. This requires ongoing conversation and dialog. There will

always be issues among children, and it is important that they learn to deal with differences and

adversity in a safe and accepting environment.

At the last OPSA meeting, the possibility of this year’s ACE day (Alternative Curriculum

Education) was discussed in light of the current situation with the teachers’ union’s position on

extracurricular activites. Ms. Esakov reported that ACE day is being planned; she has spoken to

some of the staff and confirmed willingness to participate in activities that may also be off-site.

Suggestions for activities that might be appealing to the children may be directed to Natalie.

Some suggestions included an Apple instructional group, creating videos, a visiting artist, GTA

sports and others.

The new gym mats are up and look fantastic. The second floor now is well lit as well.

Ms. Esakov received Oriole Park’s staffing numbers on the 19th

. The staffing is up half a teacher

due to being able to successfully obtain an ESL teacher. There will be a mandated grade 3 / 4

split in order to preserve the primary grade cap of 20 children per class. There will be three half

day kindergartens in preparation of the 2014 rollout of full day kindergarten. The Staffing

Committee will be looking at the variety of models to be implemented next year.

Dates for the this year’s EQAO have yet to be set, however they typically occur in late May or

June.

Committee Reports

Mayfair Committee

Olga Fowell reported that the first meeting of the committee was held at the end of February.

There are some new faces on the committee, and more volunteers are welcome. A DJ is secured,

and the date has been set for May 25th

, 11am to 3pm. The teachers have agreed to continue to

volunteer their time for the “Shoebox” prizes which are always a big favourite among the

children. Natalie Witkin is calling for donations for the silent auction.

Movie Night Committee

Monica Gain reported that the most recent movie night was so successful that they ran out of

food! On offer are hotdogs, pizza, refillable popcorn and drinks. The date for the next movie

night has yet to be set. Monica requested that the old gym mats not be disposed of as these are

perfect for cushioning the gym floor for movie nights. Ms. Esakov commented that as the

climber in the gym will be taken down, perhaps it is time to obtain quotes on a screen.

Grad and Yearbook Committee

Chantale Lalonde reported that both the graduation party and yearbook are on task.

Pizza Lunch

Kathy Grant and Natalie Witkin reported that the new 3 slice option is very popular with the

older grades. There are seven lunches left. Administration has been streamlined.

Ladies Night

Heather Harris reported that Ladies Night has been tentatively scheduled to take place on

Wednesday, June 5th

.

Art and Enrichment

Jennifer Symmonds has arranged two performances: on April 2nd

a morning show of a Maori

dance troupe, and in the afternoon of May 31st a performance by Cadence A Cappella. Parents

are welcome.

Treasurer’s Report

Steve Sims reported that this budget was developed last spring, and there have not been any

significant changes since budget was approved in September 2012. There has also not been any

significant changes in the financial position since the last OPSA council meeting six weeks ago..

see the attached ‘budget-versus-actual’ financial report.

OPSA is tracking to earn a gross revenue of $30K, compared with a revenue of $47K in the

previous year. However this is matched with an equal decrease in spending. This is primarily

due to many programs that run every second year, instead of annually.

Class Funds consists of an allocation to the teachers, based on the number of students in each

class, for which the teachers can spend up to 1/3 of the class funds for supplies or materials, such

as art supplies, and the remaining 2/3 or more can be used for other items which would augment

the classroom curriculum including equipment, field trips or guest speakers. Teachers have spent

approximately $2,000 of the aggregate annual budget of $7,800.

Grade 5/6 teachers expressed interest in acquiring new cameras with their allocation of

classroom funds for creating videos and stills. Question was raised as to whether OPSA had

purchased a camera or cameras previously (e.g. for yearbook), which could be employed.

Principal Esakov is compiling a list of all electronic equipment at the school to ensure no

unnecessary duplication of purchases occurs.

A question was raised about whether OPSA had purchased fans for classrooms which may have

gone missing. [Post-meeting, Natalie has looked into this further and found that there were not in

fact any fans purchased from OPSA funds, rather parents had brought them into their children’s

classroom for use during the warm spring season].

Some suggestions for Safe Schools spending include programs such as the Power of One and

Who I Am Makes a Difference. The Safe and Caring Schools will investigate both.

A new fundraising goal should be discussed and agreed upon. The creation of a new primary

playground has been discussed many times. It would be beneficial if a parent would spearhead a

Primary Playground Committee this spring in order to get the ball rolling. When the Junior

Playground was in the planning stages, the first step was to canvas staff, children and parents on

what they would like the playground to offer. Volunteers can speak directly to Koo Chun. A

call for volunteers will be included in the next update and should be a topic for presentation and

discussion at the next Welcome to Kindergarten Night.

Other Business

Extracurriculars

GTA Basketball started on March 20th

. Other after school programs are being investigated for

the fall.

Spring Garden Sale

Bradford Nursery offers an Easter Plant Sale for schools. Orders must be placed by April 1st, but

this is a fundraiser to consider for next school year.

Earth Day

The TDSB Earth Hour is between 2-3pm on Friday, March 22nd

. Mrs. Zezima’s class has been

doing garbage pickup.

Oriole Park Residents Association

Steve Sims, as Treasurer of the Oriole Park Residents Association (OPA) outlined how this

volunteer driven, non-profit organization works to protect and inform the residents of Oriole

Park (the area bounded by Chaplin Crescent, Eglinton Avenue and Yonge Street).

OPA is your Community Association, made up of you, your neighbours, and thousands of other

families in Oriole Park. We are committed to organizing and promoting community activities, to

encouraging and enabling involvement of residents in issues which affect our community, and to

representing the interests of the community in dealing with governments and other organizations.

With respect to transit developments in the area, an LRT Construction Liaison Committee will

be struck and OPA will be a member, representing the interests of our neighbourhood.

Membership, which is $36 annually, has typically supported OPA initiatives such as

representation at the OMB, among other things. Everyone is encouraged to join us (Sign up at

www.orioleparkassociation.com). There will be a table at Mayfair and residents stop be to enter

a contest (winner will win a certificate at Sheridan Nurseries).

Equity

Natasha Karfell introduced a concern that representation of religions should be equitable within

the school environment. A number of parents concurred that there was heavier emphasis on one

religion to the exclusion of others. Ms. Esakov welcomed this information and will look into it

further.

Other News

The Staff Appreciation Lunch will be held on June 21st. Volunteers are needed.

The Volunteer Tea will be held. No date has been confirmed.

The Art Barn offers programs for classes at a price of $18 per child.

Ms. Esakov provided a brief update on the teacher’s union action. No new information is known

by the administration aside from what everyone has learned from the media.

Olga Fowell questioned the 20 minutes of non-mandated time that teachers have at the lunch

hour and asked if this could be used to supervise lunches. Ms. Esakov confirmed that this is not

prep time or supervision time, but timetabling can and will be looked at for next year.

Heather Harris moved to adjourn the meeting. Will Ollerhead seconded. Meeting adjourned at

8:47pm.

APPENDIX CPrincipal’s Update

J U N E 5 , 2 0 1 3

OPSA MEETING

IMPORTANT DATES

• Dental Screening – June 11/12

• Volunteer Tea – June 13

• Pizza Lunch – June 14

• Welcome to Kindergarten – June 20

• OPSA Staff Appreciation Lunch – June 21

• Awards Assembly and Family Picnic Lunch – June 24

• Graduation – June 25

• Play Day – June 26

• Report Cards – June 27

• Last day of school – June 28

CHARACTER

21ST CENTURY and GLOBAL LEARNING

OPPORTUNITY FOR ALL

DEVELOPING THE WHOLE CHILD

LIVING BRIGHTLY

WHAT WE BELIEVE

BECAUSE WE BELIEVE

• Co-curricular Opportunities – athletics, arts, living brightly

• Integrated technologies

• Updated website

• Leadership and Legacies

• Grade 6 Principals’ Advisory Council

• Lunch

• Beautification

• Eco recertification

• Day 1-5 Schedule

• Parent involvement

BECAUSE WE BELIEVE

• Higher order thinking skills and rich tasks

• Differentiated instruction

• Intentional reading instruction (primary

focus)

• New Social Studies curriculum

• Big Ideas/Inquiry Based Learning

CARING AND SAFE SCHOOLS PLAN

• Regular committee meetings

• Live Brightly theme

• School climate survey

• Rainy day lunch plan

• Assigned supervision duty locations

• Vests and walkie talkies

SCHOOL-WIDE

• Character trait focus • responsibility, cooperation, respect, perseverance,

kindness & caring, empathy

• Character assemblies

• Class of the month

• Learning buddies

• Presentations

RELIGION IN THE CLASSROOM

• Framework of Inclusive Curriculum (2006 and 2011

census)

• Equity policy – share diverse perspectives and

different ways of knowing (e.g., African Heritage

Month, Asian Heritage Month)

• Goal: cultural and religious diversity

• Students see themselves reflected in curriculum

• Staff meeting item – equal emphasis/balance,

inclusive curriculum

APPENDIX DPRO Grant Application

APPLICATION FORM School Number: 421537Regional Office: Toronto and Area Regional Office

PARENTS REACHING OUT (PRO) GRANTS FOR SCHOOL COUNCILSTitle: The Connected World - How to Plug in Safely... and UnplugApplication Number: 20046176Application Due By: 2013-05-21Report Due By: 2014-08-31

Name of School Board: Toronto DSB

 

School Information

Name: Oriole Park Junior Public SchoolType: Elementary

Address: 80 Braemar Ave, Toronto, M5P2L4

Phone no.: (416)393-9215Fax no.: (416)393-9213E-mail address: Natalie.Esakov@tdsb.on.ca

Principal: Natalie Esakov

School Council Chair: Koo Chun

Do you have a partner?: No

 

PROJECT INFORMATION School Number: 421537Regional Office: Toronto and Area Regional Office

 

1. Indicate the challenge(s) to parent engagement being addressed by your project:

Other

If other (please specify): Educate parents about everchanging technological environment in the context of social media, and internet communications andapproaches to ensuring online safety; Introduce parents to ideas to encourage "off-line" interaction and stimuli to further students' wellbeing

 

2. Select up to three statements that describe the goal of your project:

Create a welcoming environment for parents as partners in their children's education;Eliminate barriers that may prevent parents from fully participating in their children's learning;Provide parents with the knowledge, skills and tools they need to support student learning at home and at school

 

3. Outline the steps to be followed in the process in order to meet your goal. Indicate what, how, who and when it will be done.

i) What will be done?

Host series of evening speakers and/or workshops at the school presented by experts in the above-noted fields. Childcare will be provided onsite to enableattendance.  

ii) How does this enhance parent engagement in support of improved student achievement and well-being?

Our school has recently completed major fundraising initiatives for technology in the classroom, and with this enhanced access to technology students willin many cases have more exposure to social media, the internet etc. than their parents. Each year the school welcomes many families who are newcomersto Canada, for whom such knowledge may be limited. The seminars expose parents to a better understanding of these areas, provide ideas forencouraging safe online behaviour for the kids, encourage thoughtful offline interactions, and by keeping parents informed about the kinds of things thechildren are exposed to technologically, it will allow for enhanced communication between parents and children about their online and offline activities.Finally, these events will also provide a venue in which families may get acquainted with one another, strengthening our school's sense of community.  

iii) Who will do it?

Overseen by a committee of the Oriole Park School Association, third party experts will be engaged.  

iv) How will it be done?

Sessions will be hosted in classroom or library space at the school, with presenters making use of Technology previously purchased for the school by theOriole Park School Association.  

v) When will it be done?

Selected evenings, to be determined, throughout the school year, commencing in late 2013.  

vi) Why do you want to organize this project?

As a parent of a 9 and 11 year old, I am constantly being exposed to new technological experiences our enthusiastic children become aware of, and I knowI am not alone in wanting to catch up! At the same time, just as challenging is to disengage the children from technology from time to time, and I wish toexplore avenues for encouraging our student body to connect with the world in more traditional ways, and interact with people. There is plenty of anecdotalevidence of kids' verbal communication and interpersonal skills deteriorating in this on-line world  

 

4. Does the project support a ministry initiative? Please select all that apply?

Character Development;Safe, Inclusive and Accepting Schools;21st Century Teaching and Learning

 

5. Indicate the steps you will follow when evaluating the success of your project.

Success will be measured by (a) the level of participation by the parent body, and (b) feedback as collected in surveys to be completed by participants onthe usefulness and content of the sessions.

 

6. In one sentence summarize your project proposal.

Series of seminars and interactive sessions to (a) educate parents about everchanging technological environment in the context of social media, andinternet communications generally, and approaches to ensuring online safety; and, (b) introduce parents to ideas to encourage "off-line" interaction andideas for engagement with the "real world" vs "virtual world" in more traditional ways in order to further students' overall well-being.

 

PROPOSED BUDGET INFORMATION School Number: 421537Regional Office: Toronto and Area Regional Office

 

Please check the list of eligible and ineligible expenses in the 'Guidelines' and list all items and the estimated cost of each.

Item Description Cost

Speaker --- Conférencier(s) series of speakers 800

Refreshments --- Rafraîchissements 100

Childcare during events for parents --- Garde d'enfants lors d'événements pour les parents 100

Total Funds Requested: $1,000.00

 

APPENDIX ECommittees

ORIOLE PARK SCHOOL ASSOCIATION (OPSA)

The Oriole Park School Association (OPSA) offers an opportunity for parents to become involved in their child's school, to help enrich their child's education and to make the school a better place for all. Every Oriole Park school parent or guardian is automatically a member of the Oriole Park School Association and is invited to attend the OPSA meetings and to volunteer for one of the many OPSA committees or positions.

The money raised by OPSA each year provides each of the teachers with a classroom fund of $30 per primary student and $20 per junior student, which teachers use to buy things like science materials, art materials and other classroom supplies. It provides a fund for items to be purchased for the school, such as musical instruments and smart boards; it supports team sports and it helps buy books for the library. The OPSA budget also funds enrichment activities such as having scientists come in to your child's classroom to conduct hands-on experiments with the children, and fine artists and composers come into the classroom to create artwork and musical compositions with the children. OPSA also pays to bring music, theatre and dance performances to the school. OPSA also helps to bring our school community together, with the Parents Handbook and with events like the BBQ at Curriculum Night, the Skating Party and the Grade 6 Graduation.

Any contribution a parent can make to the school, through volunteering for an OPSA position, in the classroom or on a field trip, or supporting an OPSA fundraiser, is much appreciated. A list of the OPSA committees and positions, together with contact information for volunteers is shown below. If you can volunteer for one of the OPSA positions, or would like more information, please contact OPSA Chair Koo Chun at 416-489-2578 or koo@chunkerhead.com.

OPSA EXECUTIVE POSITION VOLUNTEER CONTACT INFO*

CHAIR Recruits and coordinates OPSA committee heads and other volunteers,

communicates with parents and students about OPSA activities, plays an advisory role to the principal, staff and Board and an advocacy role in representing the interests of the students and the local

school community

VICE CHAIR Assists Chair with OPSA

communications, OPSA meetings and OPSA activities.

TREASURER Prepares the OPSA budget and

financial statements. Manages all OPSA finances by writing cheques, depositing funds and reconciling the banking accounts.

SECRETARY Records and publishes school council meeting minutes.

OPSA FUNDRAISING COMMITTEES

ACTIVITY VOLUNTEER CONTACT INFO

PIZZA LUNCHES

Coordinator books dates in conjunction with the

office and takes pizza orders in Fall for the school

year. Remainder of volunteers’ time

commitment is biweekly from 11-12 pm

1.

2.

3.

4.

5.

6.

7.

8.

MAGAZINE SUBSCRIPTION SALE

Organizes the sale of magazine

subscriptions in September/October.

1.

MOVIE NIGHTS

Organizes movie nights to be held 4 or 6

times during the year.

1.

2.

3.

4.

5.

6.

FALL SOCCER – organizes teams,

coaches for soccer in Sept/October

1.

2.

3.

PARENT NIGHT OUT

Organizes parent night out -

TBD To be held in November

1.

2.

3.

4.

HOLIDAY PLANT SALE

Organizes a holiday plant sale though

Sheridan Nurseries. Delivery in early

December.

1.

LIP SYNC

Organizes a fun-filled show highlighting acts

from Kindergarten to Grade 6 students and

staff. Held in February.

1.

2.

3.

4.

LADIES' NIGHT OUT

Organizes a fun evening for Oriole Park

mothers to be held in the spring.

1. 2. 3.

4. 5. 6.

NEIGHBOURHOOD PLANT SALES Partners with a greenhouse to sell plants to neighbours and school. Distributes and collects flyers.

Distributes plants in mid-May.

1.

2.

MAYFAIR CONVENER Oversees the organization and execution of Mayfair, to be held in May.

Manages various Mayfair Coordinators.

1.

MAYFAIR SILENT AUCTION COORDINATOR

(5) Recruits canvassers to solicit vendors and

families for Silent Auction donations. Organizes prizes and bidding for the Auction.

1.

2.

3.

4.

MAYFAIR VOLUNTEER COORDINATOR Recruits volunteers for various Mayfair shifts.

1.

MAYFAIR RIDES COORDINATOR Organizes rides and games for Mayfair

1.

MAYFAIR REFRESHMENT COORDINATOR Organizes food for Mayfair

1.

BASEBALL

Organizes the spring baseball league, including collecting sign up sheets and fees, ordering t-shirts, recruiting coaches and organizing teams. May/June

1.

OTHER OPSA COMMITTEES

ACTIVITY VOLUNTEER

CONTACT

INFO

ARTS ENRICHMENT - THEATRE AND MUSIC PERFORMANCES

Provides a variety of in-school drama, dance and music performances. 2 school wide events per year

1.

FINE ARTS ENRICHMENT Provides a variety of Fine Art workshops. Classroom workshops

1.

SCIENCE ENRICHMENT Provides a variety of in school Science events and workshops.

Classroom workshops

1.

OUTREACH Engages Grade 1 - 6 students in a community outreach project. Encourages students to take a

leadership role in the project. Works closely with teachers, students and the class parents to coordinate the events. Approximately one event a month commitment.

1.

SAFE SCHOOL COMMITTEE Ensures a safe environment for the students and staff. Implements safe school practices.

Creates sub-committees to address specific issues of traffic safety, anti-bullying, playground, and exterior and interior of building.

1.

STAFFING COMMITTEE Sits on a committee with the principal and teachers in an advisory capacity to prepare a

staffing model for the school.

1. 2. 3.

4.

SCHOOL ACTIVITIES

SCHOOL ACTIVITY VOLUNTEER CONTACT INFO

SAFE ARRIVAL ATTENDANCE VERIFICATION Verifies attendance of students and contacts

the parents if a student is absent and the school was not notified. Once a week commitment 9:00 - 9:20 am approx.

Mon. - Tue.- Wed.- Thurs.-

Fri. -

LIBRARY COORDINATOR Library Coordinator co-ordinates volunteers to work in the library and to help school librarian with book fairs. Annual ongoing commitment.

1.

LIBRARY VOLUNTEERS Library volunteers work in the library throughout the year, reshelving books, assisting students and keeping the library open so small groups of junior students can visit the library while the librarian is

teaching. Ongoing commitment of several monthly afternoon shifts.

1. 2. 3. 4. 5. 6.

7. 8. 9.

10. 11. 12.

LUNCH PROGRAM VOLUNTEERS Assist lunch program supervisors with supervision of students. Once a week commitment between 11:40

and 12:40pm.

Mon. Tue. Wed. Thurs. Fri.

ORANGE AND BLACK YEARBOOK EDITOR(S) Coordinates the production of

the yearbook. Recruits and organizes Yearbook Staff. Arranges for each class to submit art or creative work. Inputs pages into a publishing package. Arranges the

printing of the yearbook. Sells and distributes the yearbook in JUNE.

1. 2.

YEARBOOK PHOTOGRAPHERS Take pictures at school events at the request of Yearbook Editor.

1. 2. 3.

BIRTHDAY PENCILS Labels birthday pencils for every student. The pencil is given to the student on their birthday.

1.

CLASS LISTS AND SCHOOL

DIRECTORY Creates and distributes class lists and recruits two class parents from each class for class parent. Oversees the preparation of a school wide phone and e-mail directory.

1.

CLASS PARENTS Act as Liaison with OPSA. Assist teachers with recruiting volunteers

for various classroom activities. Assist outreach coordinator with class's

designated outreach activity.

Note: Parents will be asked if they wish to volunteer as class

parents when class lists are prepared in

September/October.

LOST AND FOUND Establishes an efficient system for returning lost articles.

1.

ORIOLE PARK RATEPAYERS' ASSOC. REPRESENTATIVE

Liaison between School Council/OPSA and the Oriole Park Ratepayers Association.

1.

WARD FORUM REPRESENTATIVE Attends Ward Council meetings as an

advocate and reports to the School Council/OPSA. Writes a summary of the

meetings for the newsletter.

1.

ANNUAL SCHOOL EVENTS

EVENT VOLUNTEER CONTACT INFO

CURRICULUM NIGHT/ BARBECUE

Organizes refreshments and volunteers for the barbecue which will be held at the beginning of October.

1.

SKATING PARTY

Organizes annual school skating evening in

January/February.

in

1.

ST. JOHN'S BABYSITTING COURSE

Arranges the St. John's Babysitting course

for the Grade 6 students on a PA day in

winter.

1.

STAFF APPRECIATION LUNCH

Organizes Staff luncheon held in June.

1.

2.

3.

GRADE 6 GRAD

Organizes the June farewell dinner for the

Grade 6 class.

1.

2. 3. 4.

APPENDIX FMayfair Report

Final Report

Presented to: Mayfair Committee/OPSA

Presented by: Olga Fowell and Steve Sims

June 5, 2013

Final Report

• This report accounts for all Mayfair expenses and revenues

• This report assumes all silent auction bids will come in as per final bid sheets

• Silent Auction has $3,740 accounts receivable which is assumed will be collected in full at time of writing

• All known expenses have been incorporated into the report

The Bottom Line

Revenue: $30,047

Less: Expenses $ 8,485

Mayfair Net Proceeds: $21,562

Breakdown for 2013

• Revenue

– Ticket/Wristband Sales $ 13,850

– Silent Auction $ 10,700

– Corporate Sponsors $ 2,200

– Hero Burgers $ 2,299

– Bake Sale (Cash sales) $ 164

– Used Book Sale $ 186

– Other Donations $ 648

–

Total Revenue $30,047

• Expenses

– Bouncers, Games $3,524

– BBQ/Slushies/Cotton Candy $2,370

– Button Maker $ 170

– Signage, Flyers, Tickets $ 532

– Silent Auction $ 0

– Prizes $ 1,046

– DJ $ 565

– Custodian Gratuity $ 150

– Face Painting $ 128

Total Expenses $ 8,485

Mayfair Net Proceeds: $21,562

Raised $78.41 per student*

*based on 275 students

Net Revenue by Year

11,792 11,629 10,001

11,881

15,200

10,387

14,321 11,753

13,074 12,315

21,008 21,562

2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013

Year

Net Proceeds

Net Proceeds

Silent Auction Revenue by Year

1. Silent auction revenue includes accounts receivable

2. 2009 included a single auction item that yielded $3600 (cottage)

4,573

6,438 5,935

7,102

8,766

5,993

8,715

10,465

7,544 7,057

10,146 10,700

2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013

Silent Auction Revenue

Net Revenue by Event

1. All revenues are net of expenses attributable to that event

2. Ticket revenue is net of expenses for Games/Ride Rental, BBQ and Food Items, General

Expenses, Prizes, Button Maker, Signage and Custodian gratuity

3. Silent auction revenue includes accounts receivable

Revenue 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013

Deposit Adjustment -0.65 0.00 0.00 0.00 0.00 0.00

Revenue Carried Forward 245.00 0.00 0.00 0.00 0.00

Donations 610.00 325.00 150.00 395.54 75.00 0.00 0.00 0.00

Silent Auction 4573.00 6438.02 5935.00 7101.52 8765.70 5992.50 8714.50 10787.00 7978.00 7395.00 10146.00 10700.00

Ride Sponsorship 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 1625.00 2200.00

Bake Sale 486.00 412.00 689.20 408.55 664.95 772.55 584.10 359.30 47.00 157.00 134.75 164.00

Garden Sale 253.24 633.70 866.50 734.50 895.50 373.50 1566.50 909.00 199.00 0.00 0.00 0.00

Book Shop 333.75 379.20 716.95 416.65 267.00 1196.50 861.00 931.60 538.00 295.68 0.00

Used Book Sale 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 103.50 186.00

Treasure Chest 0.00 0.00 0.00 0.00 2474.29 993.53 0.00 0.00 0.00 0.00 0.00 0.00

Balloon Surprise 0.00 0.00 69.50 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00

Raffle 3066.42 0.00 356.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00

Market Table 0.00 292.75 0.00 691.45 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00

Shoe Box (formerly

Teachers Prize) 0.00 381.00 0.00 32.00 141.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00

50/50 0.00 0.00 199.05 142.00 0.00 0.00 0.00 0.00 0.00 0.00

Tattoo Artist 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00

Other Donations 647.70

JK/SK Art 380.00 0.00 0.00 0.00 0.00 0.00

Food Sponsor - Hero 2299.50

Tickets 6544.05 6837.75 5148.75 6241.00 6189.58 6310.80 7590.20 7219.50 9721.50 10812.00 11407.50 13849.80

Gross Revenue 15256.46 15374.42 14391.90 15534.02 19896.72 14851.88 20671.69 20210.80 18877.10 18902.00 23712.43 30047.00

Expenses

1. Budget for 2013 = $7,900

2. There were unclaimed expenses for various events – your generosity is much appreciated

3. Silent Auction did not purchase software in 2013

Expenses 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013

Game Prizes 1015 1118.25 875 954.93 890.18 898.55 968.64 908.02 830.13 757.80 1048.67 1045.84

Crafts Table 104.5 136.35 25.00 0 0 0.00 0.00 0.00

Games/Rides Rental 1342 1630.22 1782.5 1868.75 2127.5 2300 2467.50 3773.70 3155.25 3988.90 3673.74 3524.25

Food/BBQ 410.5 459.92 668.57 167.74 608.74 664.89 933.19 1457.89 1042.73 908.20 955.09 339.00

Button Maker 0 0 0 0 0 0 0.00 0.00 0.00 0.00 185.95 169.91

DJ - Magen Boys 0 0 0 0 0 0 0.00 0.00 0.00 0.00 0.00 565.00

Staples Tickets & other 531.09

Haunted House 262.34 41.06 114.17 0 0 0.00 0.00 0.00

Garden Centre 600 523 662.42 356 1015.31 765.81 0.00 0.00 0.00 0.00

General Expenses 86.07 187.15 47.5 38 399.47 613.03 151.28 493.64 286.08 2031.17

Bake Sale 50.00 0.00 0.00 0.00 0.00 0.00

Wacky Hair 90.00 0.00 0.00 0.00

Face Painting 76.36 0 266.76 0 0 0.00 0.00 128.45

Clown 0 350 342.50 0.00 0.00 0.00 0.00

Tattoo Artist 175.00 0.00 0.00 0.00 0.00

JK/SK Art 277.52 0 0 0.00 0.00 0.00

Silent Auction 322.16 433.86 338.04 275.00 0.00

Pony Rides 535 0 0 0 0 0.00 0.00 0.00

Bottle Raffle Supplies 0 0 8.7 0 0 0 0.00 0.00 0.00

Custodians 0 0 50 100 100 100 100.00 100 100 100.00 150.00 150.00

Total Expenses 3464.93 3745.54 4390.41 3652.42 4696.66 4464.49 6350.8 8458.11 5803.25 6586.58 6574.53 8484.71

Volunteer Update

• Year over year, we are trending downward on volunteering

with 2013 being the lowest:

– 2011: Asked for 175, filled 172; 98% filled

– 2012: Asked for 183, filled 148; 81% filled

– 2013: Asked for 176, filled 137; only 78% filled

• Committee was also smaller from last year (down 3

people)

• This year’s event “appeared” to go smoothly; however:

– same people were being asked to run multiple shifts

– Committee teams overworked (in some areas)

Summary Mayfair was a huge success!!!

• Great weather

• Introduction of DJ entertainment (positive feedback)

• Positive feedback (i.e. Best Mayfair Ever)

• Best Silent Auction revenue ever

• Best Ticket sales ever

• Sponsorship of Rides continued with a couple of new ones, and some dropping off

• New vendors (that approach us) and Out Reach added to “Community corner”

• Negotiation of rides/games improved

• 3rd year of wristband sales; concept adopted

• Better prizes (i.e. more water guns, new vendor, Giant Panda )

• Better food; ordered an extra BBQ and had chaffing dishes which reduced the line-ups seen

last year

• Volunteering was lowest in past 3 years

• Mayfair committee was too small (some members from this year have already stepped down

and there will be a need for replacements in addition to adding significantly more people)

Recommendations • Conduct short survey of parent body to identify parent volunteer

perception/commitment; some families may rather just write a cheque

• In order for Mayfair to continue generating funds at this level:

– Look at ways to engage the newer parent population, including:

• Market OPSA (Oriole Park School Association) to new families and old for involvement;

perhaps change the name to OPPA (Oriole Park Parent Association) so that parents feel

that they are stakeholders in this group

• Solicit future Mayfair committee members and volunteers (including a Convenor

position/shadow) between September and January ; evaluate commitment in January to

determine if Mayfair happens. Mayfair planning starts mid-January.

– Communicate that Mayfair is 100% volunteer driven

• Oriole Park families are not “guests”; the fair doesn’t happen if the parents don’t

volunteer

• Have a smaller fair (i.e. reduce rides/games; still requires volunteer

commitment)

• Outsource events (less fundraising; focus on fun for kids)

• Hold Silent Auction as a separate event

APPENDIX GTreasurer’s Report

 

TREASURERS REPORT OPSA meeting – June 5, 2013

Actual results for the 2012-13 school year-

Net revenue of approximately $34,500 is projected to have been raised during the year.

Planned expenditures for the year will be approximately $52,500 including almost $27,000 spent on items for the school.

We expect to commence the 2013-14 school year with $32,000 of cash reserve.

See the detailed financial statement on the following page.

Budget for the 2013-14 school year-

Each spring the fundraising plan for the following year is developed in consultation with the principal and the OPSA chair and treasurer for presentation to the school community for discussion in our upcoming OPSA meeting on June 5th..

The budget is approved in the fall at the start of the school year.  

Summary of sources and uses of funds raised-  

SOURCES OF FUNDS

2013 

projected 

actual 2012 actual

Mayfair 21,311 21,008

Pizza lunch 6,765 8,348

Soccer 1,402 2,542

Movie Night 1,497 2,904

Ladies Night Out 1,099 1,099

Baseball 686 1,108

Danceathon 6,520

Wrapping paper 2,129

Other 1,472 1,601

34,232 47,259

USE OF FUNDS 2014 budget

2013 

projected 

actual

2013 '% of 

total

Cumulative 

% of total

Items purchased for school 12,000 26,513 50.65% 50.65%

Class funds & resources 9,550 9,550 18.25% 68.90%

Arts & science enrichment 9,500 7,033 13.44% 82.33%

Team sports 2,000 2,000 3.82% 86.15%

School events 2,850 1,950 3.73% 89.88%

School program (i.e. outreach, grad) 3,250 1,700 3.25% 93.13%

Library 1,000 1,000 1.91% 95.04%

Safe school committee 1,000 0 0.00% 95.04%

Other 1,330 2,597 4.96% 100.00%

42,480 52,343 100.00%

    

 

Notes

2010- 2011

Revenue Expense Net Revenue Expense Net Net

BASEBALL 2,350 1,664 686 2,700 1,592 1,108 697BABY SITTING COURSE 0 675 675 0DANCEATHON 0 6,520 6,520FUNDSCRIP 0 0 439GARDEN SALES 0 0HAIR CUTS ON WHEELS 0 0 105HOLIDAY PLANT SALE 0 710 551 159 207LADIES NIGHT OUT 0 1,570 471 1,099 1,785LUNCH PROGRAM 0 0 (269)MABEL'S LABELS 0 167 167 132MAGAZINE COMMISSIONS 0 1,134 1,134

1 30,046 8,735 21,311 32,588 11,580 21,008 11,771MOVIE NIGHT 2 3,692 2,495 1,197 3,942 1,038 2,904 1,943ORIOLE PARK MERCHANDISE 0 1,740 2,822 (1,082) 0OTHER 3 247 247 0PIZZA/HOT DOG LUNCHES 12,301 5,536 6,765 14,654 6,306 8,348 5,049PHOTO FUNDRAISER 0 1,225 1,225SOCCER 1,765 363 1,402 3,152 610 2,542WRAPPING PAPER 0 4,916 2,787 2,129 0YEARBOOK 4 0 0 5,435 5,437 (2) 352TOTAL RECEIPTS 50,401 18,793 31,608 81,128 33,869 47,259 22,211

EXPENDITURES 2013 - 2014

Budget Budget Actual Budget Actual

ARTS & SCIENCE ENRICHMNT - FINE ARTS

Fine arts 0 0 0

Computer/ graphics 5 3,000 3,000 3,000 2,310

Science and social 6 4,000 6,000 5,162 4,000 4,109

Theatrical arts 7 2,500 2,500 1,871 2,500 1,477

CLASS FUNDS Class Funds $30/prim & LD; $20/jr (260 children) 7,800 7,800 2,535 7,800 4,769

Home School Special Needs Program ($20/child) 100 100 100 105

Learning Centre 150 150 150

Phys Ed 500 500 500 824

Music 500 500 481 500 600

French 500 500 498 500 230

CURRICULUM OUTREACH 8 750 750 750

GRADE 6 GRAD 9 1,700 1,700 50 1,700 1,901

ITEMS PURCHASED FOR SCHOOL 10 12,000 23,000 26,513 12,000 16,711

JOHN H STARK LITERARY AWARD 11 100 100 100 70

EQAO PROGRAM 12 280 280 72

LIBRARY 1,000 1,000 626 1,000 1,545

OFFICE SUPPLIES/PHOTOCOPYING 200 500 500 192

OPSA HANDBOOK/CALENDAR 13 0 0 100

OUTREACH 14 800 800 800

PRINCIPAL'S DISCRETIONARY FUND 15 750 750 57 750 147

SAFE SCHOOL COMMITTEE 1,000 1,000 1,000

SCHOOL DIRECTORY n/a n/a n/a

SCHOOL EVENTS Curriculum Night 250 250 250 (594)

OPSA Events Refreshments 500 500 80 500 160

Staff Appreciation Luncheon 300 300 300 35

Social (gifts, flowers) 200 200 200 99

Skating Party/ picnic 1,000 1,000 0 250 1,107

Staff Departure Gifts 600 250 451 250 584

TEAM SPORTS 16 2,000 2,000 970 2,000 2,687

TOTAL DISBURSEMENTS 42,480 55,430 39,294 41,500 39,140 0

CASH FLOW AS OF 2013.06.02

Current bank balance 42,300Forecast 2012/13 revenue 17 2,624Remaining 2012/2013 budget to be spent 18 (13,049)Estimated closing cash @ June 30, 2013 31,875

2011-20122012-2013

2012 - 2013 2011 - 2012

2 0 12-13 O P S A B U D G E T VERSUS ACTUAL A S O F JUNE 2, 2013

F U N D R A I S E R S

MAYFAIR

 

   

June 2/13  FISCAL 2012‐13 BUDGET SUMMARY  

BUDGET NOTES 

1. Mayfair: Revenue of $30,046 includes $3,740 of accounts receivable related to the silent auction. 

2. Movie night: OPSA has held six movie nights in this school year. The movie night expenses of $2,495 includes a $512 annual cost for the 

Public Performance Copywrite Site License. Net movie night income of $1,197 does not include the revenue or expenses from the Movie 

Night held in late May. Movie night revenue over the past few years, as follows: 

 

  October 2010  1,282 

  November 2010  799 

  February 2011  925 

  May 2011  940 

  November 2011  1,063 

  December 2011  1,106 

  March 2012  884 

  June 2012  888 

  November 2012  707 

  December 2012  583 

  January 2013  532 

  March 2013  855 

  April 2013  1,014 

 

3. Other revenue:  Includes $59 revenue from DonateNaturally.com [This on‐line organic food retailer donates 15% of purchases from our 

school community back to the school] and $189 collected from a lice check event. 

4. Yearbooks: The budget objective for 2012‐13 is that the yearbook revenues will cover costs again, as in 2012, although some surplus is 

expected if additional revenues can be raised through advertising sales.  

5. Arts & Science Enrichment – computer graphics: The budgeted amount of $3,000 was intended for one‐on‐one tutoring, or other 

training, to improve the productive use of MacBook or other computer resources. No amount was spent during the current year. 

6. Arts & Science Enrichment – science and social:  2012‐13  budget includes $4,000 to be spent on the Scientists In School program and 

$2,000 for Cent$ible Students (every other year). 

7. Arts & Science Enrichment – Theatrical arts:  Expenditures in 2011‐12 included two shows – Prince Rama in the Wilderness (Prologue for 

Performing Arts) and Cinderfella. For 2012‐13 “People of The Pacific” was featured in  April and “An A Capella History Through the Voice 

in May 2013. 

8. Curriculum outreach: includes family math night. No events were held during the current year. 

9. Grade 6 graduation: The budget of $50/student + $30 for guests has been increased from $1,600 in 2011 to $1,700 in 2012 and 2013. 

10. Items purchased for the school: As at June 2, 2013 the following expenditures have been made in this school year: 

Items purchased in 2012/13:

2,924 5 HP netbooks

512 Annual licence fee for unlimited rental and screening of pre‐release films.

6,184 16 iPads

9,933 6 MacBooks

751 16 Big Grip Frames for iPads

1,918 1 ipad cart

4,291 Gym mats

26,513

  

 

In 2011‐12 the following items were purchased or donated to the school – cash donated to the school was done so for charitable 

donation receipting purposes: 

Items purchased in 2011/12:

579 Annual licence fee for unlimited rental and screening of pre‐release films.

42 Maracas.

1,942 Smart board.

387 Document camera.

1,209 Mobile cart.

305 Misc.

4,464

Revenue paid directly to the school in 2011/12:

6,752 Mayfair sponsorships, Hero donation

630 Ladies Night Out donations

4,865 Dancethon pledges

12,247

16,711

 In 2010‐11 the following items were purchased or donated to the school: 

 

$3,039 Smart boards 

$3,506 drums purchased from West African Cultural Exchange. 

$   579 Annual licence fee for unlimited rental and screening of pre‐release films. 

$8,091 MacBook computers. 

$1,760 Donation portion of net proceeds from “Ladies Night Out” event. 

 

11. John H Stark Literary Award: A creative writing award given to a grade 6 grad each year. John stark was a former teacher at OPES. 

12. EQAO Program: A $1 pen was provided to each student writing the EQAO in 2011‐12. Current year expenditures could include providing 

fruit or other nourishment to students on the test dates. 

13. OPSA handbook/calendar: These booklets were previously handed out at the beginning of the school year and include 

information/phone numbers about the school. Budgeted costs had been eliminated for 2012 and 2013 as the plans are to make this 

information available on‐line rather than in printed format. Plans for the 2014 school year include the production of a printed 

handbook/calendar. 

14. Outreach: Excursions to other schools or destinations such as a local food bank to provide community exposure beyond our immediate 

borders. 

15. Principal’s discretionary fund: The 2013 budget of $750 is for use by the principal to subsidize certain family’s participation in school 

activities where the regular activity fee would be a financial burden to the family.  

16. Team sports: 2013 budget includes the cost of new sports equipment such as a class sports bag. 

17. Forecast 2012/13 revenue for balance of the year: 

Original 

budget 

remaining

Likely 

estimate

Danceathon ? 6,520 0

Ladies Night out 1,099 1,099

Movie Night 1,707 300

Photo fundraiser ? 1,225 1,225

10,551 2,624

 

   

18. Forecast 2012/13 expenses for balance of the year: 

Budget expenditures for the year 55,430

Items for school in excess of budget 3,513

Actual expenditures to date (39,294)

Remaining budget to be spent 19,649

Amounts not likely to be spent:

Computer/graphics ? (3,000)

Class funds ?

Curriculum Outreach (750)

Office supplies (500)

Outreach (800)

Safe school committee (1,000)

Curriculum Night (250)

Skating party (300)

Remaining planned expenditures 13,049

  

 

APPENDIX HPrincipal’s Presentation on Staffing Model

CLASS ORGANIZATION

• Teacher allocation given by the board planning department based on projection of October 2014

• JK/SK classes

• Primary cap and exemptions

• Junior classes

NEXT STEPS

• School Staffing Committee

• Parent Council Staffing Committee

Oriole Park JPS Staffing Model 2013-14 JK/SK 10/8 = 18 JK/SK 10/8 = 18 JK/SK 10/7 = 17

OPTION A

OPTION B OPTION C OPTION D OPTION E

1 20

1 20

1/2 12/8

1 18

1 18

1/2 8/12

1/2 16/4

1/2 12/8

1 18

1 18

1/2 8/12

2 20

1/2 12/8

2/3 11/9

2/3 11/9

2/3 11/9

2/3 11/9

2/3 10/10

2/3 11/9

2/3 11/9

2/3 10/10

3 20

2/3 11/9

2/3 11/9

2/3 11/9

3 20

3 20

3 20

2/3 12/8

2/3 12/8

3/4 11/12

3/4 10/13

3/4 11/12

3/4 15/8

3/4 15/8 **

4 20

4/5 9/15

4/5 20/7

4/5 12/15

4 24

5 30

4/5 10/15

5/6 13/12

4/5 12/15

5 30

6 28

6 28

5/6 10/16

6 28

6 28

Allocation sheet calls for 3/4 of 11 Gr. 3/12 Gr. 4

OPTION A OPTION B – SELECTED

JK/SK 10/8 = 18 JK/SK 10/8 = 18

JK/SK 10/8 = 18 JK/SK 10/8 = 18

JK/SK 10/7 = 17 JK/SK 10/7 = 17

1 18 1 18

1 18 1 18

2/3 11/9 2/3 11/9

2/3 11/9 2/3 11/9

2/3 11/9 2/3 11/9

2/3 12/8 2/3 12/8

3/4 15/8 3/4 15/8 **

4/5 12/15 4 24

4/5 12/15 5 30

6 28 6 28

Allocation sheet calls for 3/4 of 11 Gr. 3/12 Gr. 4

RATIONALE

• Best organization within parameters set

• Transition from SK to Grade 1

• Past splits

• Timetabling - Team teaching and single grade

opportunities