MINUTES - co.hinds.ms.us 5, 2016.pdfRoom, Jackson, Mississippi ... agencies to hold on-line tax sales. He provided data regarding last year’s tax sale. ... affidavits and preliminary recapitulation.

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  • July 5, 2016

    Page 1 of 17

     

    MINUTES

    BE IT remembered that on the 5th day of July 2016, at 9:00 A.M., the Board of

    Supervisors of Hinds County met in the Chancery Court Building, Board of Supervisors’

    Room, Jackson, Mississippi; pursuant to the provisions of Mississippi Code 1972,

    Annotated, Section 19-3-13 and resolution heretofore adopted by the Board. This being

    a regular meeting of said Board, when the following were present:

    DARRELL MCQUIRTER – PRESIDENT

    PEGGY HOBSON CALHOUN – VICE PRESIDENT

    ROBERT GRAHAM – MEMBER

    BOBBY MCGOWAN – MEMBER

    MIKE MORGAN– MEMBER

    Also present and attending upon said Supervisors’ Court were Chancery Clerk

    and the Clerk of the Board of Supervisors Eddie Jean Carr; Deputy Chancery Clerk

    Greta Lovell; Deputy Chancery Clerk Keelan Sanders; Lieutenant Sheriff Stanley

    Thurmond; Tax Assessor Charles Stokes, Public Works Director Charles Sims,

    Emergency Management Director Ricky Moore; County Administrator Carmen Davis

    and Board Attorney Pieter Teeuwissen when the following business was had and done,

    to-wit:

    AGENDA

    ATTACHED TO and incorporated herein is the Agenda for today’s meeting. A

    notice was posted pursuant to statute.

    INVOCATION

    PRESIDENT MCQUIRTER called the meeting to order at 9:11 A.M. Pastor Dr.

    F. R. Lenoir, New Bethel M.B. Church, Jackson, MS offered the invocation.

    PLEDGE OF ALLEGIANCE

    PRESIDENT MCQUIRTER requested all stand and recite the Pledge of

    Allegiance.

    COUNTY ATTORNEY

    Request for funding for Temporary Legal Assistant for County Attorney

    UPON A motion of Peggy Hobson Calhoun and a second by Mike Morgan,

    Robert Graham voting aye, Bobby McGowan voting aye, Darrel McQuirter voting aye, it

    was

     

  • July 5, 2016

    Page 2 of 17

     

    RESOLVED to approve the request from County Attorney Sherrie Flowers Billups for funding up to $7,000 for a Temporary Legal Assistant.

    ELECTION COMMISSION

    Writ of Election for Vacancy in District 72 Mississippi House of Representatives

    Election Commissioner Connie Cochran advised the Board of the vacancy for

    District 72, Mississippi House of Representatives. She presented the Board with a “Writ

    of Election” to declare a Special Election. She stated the qualifying deadline shall be

    July 25, 2016 with the election to be held on August 23, 2016 and if needed a run-off

    election on September 13, 2016. Document affixed hereto and incorporated herein.

    BOARD ATTORNEY / TAX COLLECTOR / TAX SALES

    New Senate Bill to Allow On-line Tax Sales

    Tax Collector Eddie Fair addressed the Board regarding a new law allowing On-

    Line Tax Sales. He stated that Hinds County comes first and that he would not be

    considering on-line tax sales this year. Board Attorney Pieter Teeuwissen stated that he

    reviewed the legislation and agreed with Mr. Fair that on-line sales are inevitable, but

    there are a number of unanswered procedural and legal questions.

    Mr. Trey Pittman, GovEase, advised that GovEase was working with several

    agencies to hold on-line tax sales. He provided data regarding last year’s tax sale.

    Document affixed hereto and incorporated herein.

    Speaking in opposition of on-line sales were Phyllis Parker, Ineva May Pittman,

    Patty Patterson, Jacqueline Robinson, Chris Wright, Thomas Cheatam, Jr. and David

    Walsh. Mr. Walsh presented a copy of an email to Senator Chuck Younger expressing

    his concerns of HB 425/SB 2240 (SB 2240 passed). Document affixed hereto and

    incorporated herein. They also discussed the problem of abandoned/neglected

    properties owned by out of state tax sale purchasers.

    CHANCERY CLERK

    Presentation of 2016 Real and Personal Property Rolls

    Tax Assessor Charles Stokes presented the Board the 2016 Real and Personal

    Property Rolls, affidavits and preliminary recapitulation. He advised that Learned,

    Terry and Utica had reductions in valuation but all other districts had increases. The

    overall increase was 2.2%. Documents affixed hereto and incorporated herein.

    Application for Certification to expend 1 mill per MS Code 27-39-329(2)(b)

    UPON A motion of Mike Morgan and a second by Robert Graham, Peggy Hobson

    Calhoun voting aye, Bobby McGowan absent not voting, Darrel McQuirter voting aye, it

    was

    RESOLVED to approve Application for Certification to the Department of Revenue to expend 1 Mill According to Section 27-39-329(2)(b), Mississippi Code of 1972, as amended. Document affixed hereto and incorporated herein.

  • July 5, 2016

    Page 3 of 17

     

    Resolution and Order Opening Session for Equalizing the 2015 Property Roll

    UPON A motion of Robert Graham and a second by Mike Morgan, Peggy

    Hobson Calhoun voting aye, Bobby McGowan absent not voting, Darrel McQuirter

    voting aye, it was

    RESOLVED to approve the Resolution and Order Opening Session for the Equalizing of the 2015 Real and Personal Property Assessments. Document affixed hereto and incorporated herein.

    Resolution and Order Closing Session for Equalizing the 2015 Property Rolls

    UPON A motion of Robert Graham and a second by Mike Morgan, Peggy

    Hobson Calhoun voting aye, Bobby McGowan absent not voting, Darrel McQuirter

    voting aye, it was

    RESOLVED to approve the Resolution and Order Closing Session for the Equalizing of the 2015 Real and Personal Property Assessments.

    Advertise Public Notice for Hearing Objections for 2015 Property Assessment Rolls

    UPON A motion of Robert Graham and a second by Mike Morgan, Peggy Hobson

    Calhoun voting aye, Bobby McGowan absent not voting, Darrel McQuirter voting aye, it

    was

    RESOLVED to approve to advertise the Public Notice for Hearing Objections for the 2016 Real and Personal Property Assessment Rolls.

    Resolution and Order Acknowledging Receipt of the Motor Vehicle Assessment Schedule

    UPON A motion of Robert Graham and a second by Mike Morgan, Peggy Hobson

    Calhoun voting aye, Bobby McGowan absent not voting, Darrel McQuirter voting aye, it

    was

    RESOLVED to approve a Resolution and Order of the Board of Supervisors of Hinds County, Mississippi acknowledging receipt of the Motor Vehicle Assessment Schedule for motor vehicle ad valorem Taxes for 2015-2016; and authorizing publication of Notice of Same, pending receipt by the Chancery Clerk of the schedule.

    PRESENTATION

    Leavell Woods Baseball Association

    Mr. Stovall and Mr. Bob Braddy, former Jackson State University Coach,

    accepted an advertising contribution from Supervisors Morgan and Calhoun for the

    Leavell Woods Baseball Association.

    ELECTED OFFICIALS

    Sheriff’s Department –Maintenance Agreement Addendum with Safran Morpho Trust

    UPON A motion of Robert Graham and a second by Mike Morgan, Peggy Hobson

    Calhoun voting aye, Bobby McGowan voting aye, Darrel McQuirter voting aye, it was

  • July 5, 2016

    Page 4 of 17

     

    RESOLVED to approve and accept a Maintenance Agreement Addendum Quotation/Contract in the amount of $4,026.00 with Safran Morpho Trust USA for the ID/Fingerprinting Machine located in the booking department in Raymond. Document affixed hereto and incorporated herein.

    Sheriff’s Department – Accept Seized Trailer and Place on Inventory

    UPON A motion of Robert Graham and a second by Mike Morgan, Peggy Hobson

    Calhoun voting aye, Bobby McGowan voting aye, Darrel McQuirter voting aye, it was

    RESOLVED to approve accepting a seized 2005 gooseneck trailer 24 x 8 foot and to place the trailer on inventory for the Sheriff’s Department use. Document affixed hereto and incorporated herein.

    APPROVAL OF MINUTES

    UPON A motion of Robert Graham and a second by Mike Morgan, Peggy Hobson

    Calhoun voting aye, Bobby McGowan voting aye, Darrel McQuirter voting aye, it was

    RESOLVED to approve the Minutes of June 6, 2016. UPON A motion of Robert Graham and a second by Bobby McGowan, Peggy

    Hobson Calhoun voting aye, Darrel McQuirter voting aye, Mike Morgan voting aye, it

    was

    RESOLVED to approve the Minutes of June 20, 2016, pending receipt of Executive Session Minutes.

    CORRECTION OF MINUTES

    Correct March 7, 2016 Minutes, page 13

    UPON A motion of Mike Morgan and a second by Robert Graham, Peggy

    Hobson Calhoun voting aye, Bobby McGowan voting aye, Darrel McQuirter voting aye,

    it was

    RESOLVED to approve correcting the Minutes of March 7, 2016 to reflect the following Resolved:

    RESOLVED to approve and authorize the Board Attorney to take all necessary steps to remain a portion of I-20 North Frontage Road, Continental Parkway.

    Document affixed hereto and incorporated herein.

    CLAIMS

    Interfund Advance

    UPON A motion of Mike Morgan and a second by Robert Graham, Peggy

    Hobson Calhoun voting aye, Bobby McGowan voting aye, Darrel McQuirter voting aye,

    it was

    RESOLVED to approve the following interfund advance as of July 5, 2016. Document affixed hereto and incorporated herein.

  • July 5, 2016

    Page 5 of 17

     

    Advance to: Youth Court Support Grant Fund $ 2,000.00 Advance from: General County Fund $ 2,000.00

    UPON A motion of Mike Morgan and a second by Robert Graham, Peggy Hobson

    Calhoun voting aye, Bobby McGowan voting aye, Darrel McQuirter voting aye, it was

    RESOLVED to approve the following interfund advance as of July 5, 2016. Document affixed hereto and incorporated herein.

    Advance to: CFDA 16.738 JAG/JDC (Jackson/DPSP) Grants $ 5,000.00 Advance from: General County Fund $ 5,000.00 Special Claim – Potomac Systems/Unisys

    UPON A motion of Mike Morgan and a second by Robert Graham, Peggy Hobson

    Calhoun voting aye, Bobby McGowan voting aye, Darrel McQuirter voting aye, it was

    RESOLVED to approve the special claim from Potomac Systems / Unisys for computer maintenance (5/13/2016 – 5/13/2017) in the amount of $4,357.76; presented by Greta Lovell. Document affixed hereto and incorporated herein.

    Regular Claim #4415 – InLine Contact Network Inc.

    UPON A motion of Robert Graham and a second by Peggy Hobson Calhoun,

    Bobby McGowan voting aye, Darrel McQuirter voting aye, Mike Morgan voting aye, it

    was

    RESOLVED to take under advisement the claim numbered 4415, as appears in the Supervisors’ Docket of the Claims Book, being the claims and payroll of the Hinds County Treasury; presented by Greta Lovell.

    Regular Claims – over $100,000.00

    UPON A motion of Mike Morgan and a second by Robert Graham, Peggy Hobson

    Calhoun voting aye, Bobby McGowan voting aye, Darrel McQuirter voting aye, it was

    RESOLVED to approve the claim numbered 4287, 4289, 4319, 4425 and 4428, as appears in the Supervisors’ Docket of the Claims Book, being the claims and payroll of the Hinds County Treasury; presented by Greta Lovell.

    Regular Claims

    UPON A motion of Robert Graham and a second by Mike Morgan, Peggy Hobson

    Calhoun voting aye, Bobby McGowan voting aye, Darrel McQuirter voting aye, it was

    RESOLVED to approve the claims numbered 4185 – 4440 less claims numbered 4287, 4289, 4319, 4415, 4425 and 4428, as, as appears in the Supervisors’ Docket of the Claims Book, being the claims and payroll of the Hinds County Treasury; presented by Greta Lovell.

    ORDER APPROVING CLAIMS

    UPON A motion of Robert Graham and a second by Mike Morgan, Peggy Hobson

    Calhoun voting aye, Bobby McGowan voting aye, Darrel McQuirter voting aye, it was

  • July 5, 2016

    Page 6 of 17

     

    RESOLVED to approve the claims portion of the minutes of the Hinds County Board of Supervisors for July 5, 2016. Document affixed hereto and incorporated herein.

    PUBLIC WORKS / PHASE II ROAD ALLOCATION

    Pave Portion of Hanging Moss Road in District 1

    UPON A motion of Robert Graham and a second by Mike Morgan, Peggy

    Hobson Calhoun voting aye, Bobby McGowan voting aye, Darrel McQuirter voting aye,

    it was

    RESOLVED to approve allocating $56,000.00 of the Series 2007 B Bonds Phase II Road Allocation to pave Hanging Moss Road from Beasley Road to I- 220, with work to be performed by the Paving Contractor, and to approve entering into an Interlocal agreement with City of Jackson for this project.

    Allocate Additional Funds for Paving Livingston Lane in District 1

    UPON A motion of Robert Graham and a second by Mike Morgan, Peggy

    Hobson Calhoun voting aye, Bobby McGowan voting aye, Darrel McQuirter voting aye,

    it was

    RESOLVED to approve allocating an additional $5,200.00 of the Series 2007 B Bonds Phase II Road Allocation to pave Livingston Lane with work to be performed by the Paving Contractor.

    BOARD OF SUPERVISOR LIAISON – CONTINENTAL TIRE PROJECT

    Liaison to Represent Hinds County Supervisors at Meeting Regarding Continental Tire

    UPON A motion of Robert Graham and a second by Mike Morgan, Peggy

    Hobson Calhoun voting aye, Bobby McGowan voting aye, Darrel McQuirter voting aye,

    it was

    RESOLVED to approve hiring a Liaison to represent the Board of Supervisors at meeting regarding the Continental Tire Project.

    BYRAM-CLINTON CORRIDOR

    Submit Application to State of Mississippi for Legislative Funding

    UPON A motion of Peggy Hobson Calhoun and a second by Mike Morgan,

    Robert Graham voting aye, Bobby McGowan voting aye, Darrel McQuirter voting aye, it

    was

    RESOLVED to approve submitting an application to the State for the Legislative Bonds issued for the Byram–Clinton Corridor.

    PUBLIC WORKS / PHASE II ROAD ALLOCATION

    Pave Barrington Subdivision in District 4

    UPON A motion of Mike Morgan and a second by Robert Graham, Peggy Hobson

    Calhoun voting aye, Bobby McGowan voting aye, Darrel McQuirter voting aye, it was

     

  • July 5, 2016

    Page 7 of 17

     

    RESOLVED to approve allocating $85,000.00 of the Series 2007 B Bonds Phase II Road Allocation to pave Barrington Subdivision, with work to be performed by the Paving Contractor, and to approve entering into an Interlocal Agreement with City of Byram for this project.

    PAUPER’S BURIAL

    UPON A motion of Robert Graham and a second by Mike Morgan, Peggy Hobson

    Calhoun voting aye, Bobby McGowan voting aye, Darrel McQuirter voting aye, it was

    RESOLVED to approve Pauper’s Burials for three unclaimed bodies. Documents affixed hereto and incorporated herein.

    Hinds County Property to be Used for Pauper’s Burials

    County Administrator Carmen Davis updated the Board on the use of land for

    pauper’s burials. She stated that with today’s approval two bodies would have to be

    stored until the land was prepared. The Board also discussed the option of cremation,

    specifically the additional cost and the possibility of entering into a contract for these

    services. Finally, she Board discussed the new state law going into effect July 1, 2016 to

    allow counties to recoup costs for burials.

    UPON A motion of Peggy Hobson Calhoun and a second by Robert Graham,

    Bobby McGowan voting aye, Darrel McQuirter voting aye, Mike Morgan voting aye, it

    was

    RESOLVED to approve continuing the Burial process, using the 45,000 sq. ft. of property located adjacent to the current burial site.

    RENEW LEASE AGREEMENT

    Lease Agreement with SWW Properties for Juror Parking Lot for Two Year Term

    UPON A motion of Peggy Hobson Calhoun and a second by Bobby McGowan,

    Robert Graham voting aye, Darrel McQuirter voting aye, Mike Morgan voting aye, it

    was

    RESOLVED to approve renewing the Lease Agreement with SWW Properties for the Juror Parking Lot. The rent is for two (2) years at a rate of $2,100 per month, beginning August 1, 2016 and expiring July 31, 2018.

    DONATION / INVENTORY

    Accept Donated Refrigerator for Board of Supervisor Office

    UPON A motion of Peggy Hobson Calhoun and a second by Robert Graham,

    Bobby McGowan voting aye, Darrel McQuirter voting aye, Mike Morgan voting aye, it

    was

    RESOLVED to approve and accept a donated refrigerator from Cowboy Maloney (Jackson, MS) for use in the Board of Supervisor Office and to place the refrigerator on inventory.

     

  • July 5, 2016

    Page 8 of 17

     

    SOFTWARE LICENSE AGREEMENT / COMPUTER DOCUMENT STORAGE

    Ratify the Datawatch Statement of Work and Software License Agreement

    UPON A motion of Robert Graham and a second by Mike Morgan, Peggy Hobson

    Calhoun voting aye, Bobby McGowan voting aye, Darrel McQuirter voting aye, it was

    RESOLVED to ratify the Datawatch Corporation Statement of Work and Software License Agreement for Datawatch Corporation’s Report Manager on Demand “RMOD” software. Documents affixed hereto and incorporated herein.

    HUMAN CAPITAL DEVELOPMENT

    Apply for Grant to Mississippi Home Corporation for 2016 Home Investment Program

    UPON A motion of Robert Graham and a second by Mike Morgan, Peggy Hobson

    Calhoun voting aye, Bobby McGowan voting aye, Darrel McQuirter voting aye, it was

    RESOLVED to approve submitting a grant application to the Mississippi Home Corporation for a $500,000.00 Grant under the 2016 Home Investment Partnerships Homeowner Rehabilitation/Reconstruction Grant Program. The Grant has no match. Document affixed hereto and incorporated herein.

    Affirmative Marketing Strategy for all Person Regarding Home Investment Partnerships

    UPON A motion of Robert Graham and a second by Peggy Hobson Calhoun,

    Bobby McGowan voting aye, Darrel McQuirter voting aye, Mike Morgan voting aye, it

    was

    RESOLVED to approve establishing an Affirmative Marketing Strategy to ensure all persons are made aware of the availability of the 2016 Home Investment Partnerships Homeowner Rehabilitation/Reconstruction Grant Program from the Mississippi Home Corp. Document affixed hereto and incorporated herein.

    Advertise a Public Hearing for Phase I Application Process for Home Corp Grant.

    UPON A motion of Robert Graham and a second by Peggy Hobson Calhoun,

    Bobby McGowan voting aye, Darrel McQuirter voting aye, Mike Morgan voting aye, it

    was

    RESOLVED to approve advertising for a Public Hearing as required for the Phase I application process to the Mississippi Home Corporation under the 2016 Home Investment Partnerships Homeowner Rehabilitation/ Reconstruction Grant Program.

    Resolution to Ensure Small, Minority and Women-Owned Business Included in Home

    Investment Partnership Grant

    UPON A motion of Peggy Hobson Calhoun and a second by Robert Graham,

    Bobby McGowan voting aye, Darrel McQuirter voting aye, Mike Morgan voting aye, it

    was

     

  • July 5, 2016

    Page 9 of 17

     

    RESOLVED to approve a Resolution ensuring that small, minority and women owned businesses are include in contracting under the 2016 Home Investment Partnerships Homeowner Rehabilitation/Reconstruction Grant Program funded by Mississippi Home Corporation. Document affixed hereto and incorporated herein.

    Apply for Grant from MS Department of Public Safety/MLCOA for Triad Grant

    UPON A motion of Robert Graham and a second by Bobby McGowan, Peggy

    Hobson Calhoun voting aye, Darrel McQuirter voting aye, Mike Morgan voting aye, it

    was

    RESOLVED to approve applying for a Grant of $1,400.00 from the Mississippi Department of Public Safety/MLCOA for a Triad grant for Senior Citizens in Hinds County.

    Accept MACE Grant from the Mississippi Attorney General

    UPON A motion of Peggy Hobson Calhoun and a second by Robert Graham,

    Bobby McGowan voting aye, Darrel McQuirter voting aye, Mike Morgan voting aye, it

    was

    RESOLVED to accept a Grant Award of $100,000.00 from the Mississippi Attorney General Alcohol and Tobacco Enforcement Unit to administer the Metro Area Elimination Program through the Hinds County Sheriff’s Department, effective July 1, 2015 through June 30, 2016. There are no match requirements.

    Accept Gulf Coast HIDTA Grant from the Mississippi Bureau of Narcotics

    UPON A motion of Robert Graham and a second by Peggy Hobson Calhoun,

    Bobby McGowan voting aye, Darrel McQuirter voting aye, Mike Morgan voting aye, it

    was

    RESOLVED to accept a Grant Award of $120,235.00 from the Mississippi Bureau of Narcotics to administer the High Density Drug Trafficking Area Program Grant through the Hinds County Sheriff’s Department, effective January 1, 2016 through December 31, 2016. There are no match requirements.

    Accept Stop Violence Against Women (VAWA) Grant from Department of Public Safety

    UPON A motion of Peggy Hobson Calhoun and a second by Robert Graham,

    Bobby McGowan voting aye, Darrel McQuirter voting aye, Mike Morgan voting aye, it

    was

    RESOLVED to accept a Grant Award of $38,304.00 from the Mississippi Department of Public Safety to administer the Mississippi Stop Violence Against Women (VAWA) Grant through the Hinds County Sheriff’s Department, effective July 1, 2016 through June 30, 2017. There is a $16,416.00 cash match required for a total award of $54,720.00.

    Accept Victim of Crime Act (VOCA) Grant from the Mississippi Department of Health

    UPON A motion of Peggy Hobson Calhoun and a second by Robert Graham,

    Bobby McGowan voting aye, Darrel McQuirter voting aye, Mike Morgan absent not

    voting, it was

  • July 5, 2016

    Page 10 of 17

     

    RESOLVED to accept a Grant Award of $187,500 from the Mississippi Department of Public Health to administer the Victims of Crime Act (VOCA) Grant through the Hinds County Sheriff’s Department, effective July 1, 2016 through June 30, 2017. There are no match requirements.

    CENTRAL REPAIR

    Advertise for Term Bids for Central Repair for fiscal year 2016 - 2017

    UPON A motion of Peggy Hobson Calhoun and a second by Robert Graham,

    Bobby McGowan voting aye, Darrel McQuirter voting aye, Mike Morgan absent not

    voting, it was

    RESOLVED to approve advertising for Term Bids for the Central Repair Department for fiscal year 2016 - 2017.

    BUDGET/FINANCE

    Amendments and Third Quarter Allocations for Tax Assessor, Tax Collector and Sheriff

    UPON A motion of Peggy Hobson Calhoun and a second by Robert Graham,

    Bobby McGowan voting aye, Darrel McQuirter voting aye, Mike Morgan absent not

    voting, it was

    RESOLVED to approve Budget Amendments representing Departmental requests to transfer between line items with the explanations provided with each amendment in compliance with GASB-34 and amendments for the third quarter allocation for the Tax Collector, Tax Assessor and Sheriff’s Department. There are several amendments that impact the General Fund unappropriated surplus, totaling $90,000.00. Documents affixed hereto and incorporated herein.

    Other Business – Advertise Budget Hearings

    UPON A motion of Peggy Hobson Calhoun and a second by Bobby McGowan,

    Robert Graham voting aye, Darrel McQuirter voting aye, Mike Morgan absent not

    voting, it was

    RESOLVED to approve advertising Budget Hearings in the Jackson Advocate on July 25 and August 4.

    Other Business – Advertise Tax Increase in the Clarion Ledger and Jackson Advocate

    UPON A motion of Peggy Hobson Calhoun and a second by Bobby McGowan,

    Robert Graham voting aye, Darrel McQuirter voting aye, Mike Morgan absent not

    voting, it was

    RESOLVED to approve advertising Tax Increase in the Clarion Ledger and Jackson Advocate on August 18 and 25, 2016.

    Other Business – Advertise Final Budget in the Clarion Ledger and Jackson Advocate

    UPON A motion of Robert Graham and a second by Peggy Hobson Calhoun,

    Bobby McGowan voting aye, Darrel McQuirter voting aye, Mike Morgan absent not

    voting, it was

    RESOLVED to approve advertising the Fiscal Year 2016 Final Budget in the Clarion Ledger and Jackson Advocate on or before September 30, 2016.

  • July 5, 2016

    Page 11 of 17

     

    MINUTE INSERTION

    County Administrator Carmen Davis presented the following as minute

    insertions:

    A. Department of Public Works – Tentative Work Schedule for the month of July 2016 for Central Office, North, Southeast and Southwest Maintenance Crews.

    B. Department of Public Works – Completed Work Schedule for the month of June 2016 for Southwest Maintenance Crews.

    BOARD ATTORNEY

    Ratify Submission of a Grant Application with Department of Public Safety

    UPON A motion of Peggy Hobson Calhoun and a second by Robert Graham,

    Bobby McGowan voting aye, Darrel McQuirter voting aye, Mike Morgan voting aye, it

    was

    RESOLVED to ratify the submission of a grant application to the Department of Public Safety for a Juvenile Accountability Block Grant in the amount of $93,000, with a 10% match.

    UPON A motion of Peggy Hobson Calhoun and a second by Robert Graham,

    Bobby McGowan voting aye, Darrel McQuirter voting aye, Mike Morgan voting aye, it

    was

    RESOLVED to accept a Juvenile Accountability Block Grant from the Department of Public Safety in the amount of $93,000, with a 10% match and to authorize the Juvenile Justice Center to move forward with purchasing goods and equipment.

    Tax Matters – Parcel #110-38, Denise Glover (2012, 2013 and 2014)

    UPON A motion of Peggy Hobson Calhoun and a second by Robert Graham,

    Bobby McGowan voting aye, Darrel McQuirter voting aye, Mike Morgan voting aye, it

    was

    RESOLVED to approve Reassessment of 2012, 2013 and 2014 taxes for parcel #110-38 without improvements, due to a fire.

    Tax Matters – Parcel #126-16-25, Nathaniel Younger Sr ( 2013)

    UPON A motion of Peggy Hobson Calhoun and a second by Robert Graham,

    Bobby McGowan voting aye, Darrel McQuirter voting aye, Mike Morgan voting aye, it

    was

    RESOLVED to approve Reassessment of 2013 taxes for parcel #126-16-25 without improvements, due a fire and to refund any overpayment made.

    Capital Hotel Associates Requisition #27

    UPON A motion of Robert Graham and a second by Mike Morgan, Peggy Hobson

    Calhoun voting aye, Bobby McGowan voting aye, Darrel McQuirter voting aye, it was

     

  • July 5, 2016

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    RESOLVED to approve Capital Hotel Associates, LLC, Requisition No. 27 in the amount of $184,000.00 to be paid from the MDA $20,000,000.00 Loan. Document affixed hereto and incorporated herein.

    Interlocal Agreement – Town of Raymond for Public Works to Slope some Right-of-Way

    UPON A motion of Mike Morgan and a second by Bobby McGowan, Peggy

    Hobson Calhoun voting aye, Robert Graham voting aye, Darrel McQuirter voting aye, it

    was

    RESOLVED to approve the Public Works Department slope Right-of-Ways in the Town of Raymond and to enter into an Interlocal Agreement with the Town of Raymond, if needed.

    Parham Bridges Park

    BOARD ATTORNEY Teeuwissen discussed the challenges and monetary costs to

    repair the Park and the continued cost for maintaining the park. Board members

    requested time to visit the park prior to making any decision on this park.

    Resolution – Renaming Portion of I-20 North Frontage Road to Continental Parkway

    UPON A motion of Darrel McQuirter and a second by Mike Morgan, Peggy

    Hobson Calhoun voting aye, Robert Graham voting aye, Bobby McGowan voting aye, it

    was

    RESOLVED to approve a Resolution of the Board of Supervisor of Hinds County, Mississippi, changing the name of a portion of the Interstate-20 North Frontage Road to Continental Parkway. Document affixed hereto and incorporated herein.

    EMERGENCY MANAGMENT

    Insurance Settlement – VFIS & Authority to Sign Documents

    UPON A motion of Robert Graham and a second by Peggy Hobson Calhoun,

    Bobby McGowan voting aye, Darrel McQuirter voting aye, Mike Morgan voting aye, it

    was

    RESOLVED to approve the Board President to sign documents to settle with VFIS Insurance on 2001 Chevrolet Suburban, County # 26580 and for settlement check to be credited to Countywide Fire Fund. Document affixed hereto and incorporated herein.

    Delete County Asset per Insurance Settlement

    UPON A motion of Robert Graham and a second by Mike Morgan, Peggy Hobson

    Calhoun voting aye, Bobby McGowan voting aye, Darrel McQuirter voting aye, it was

    RESOLVED to delete a 2001 Chevrolet Suburban, County # 26580 and winch #26626 from inventory per insurance settlement.

    Purchasing – Replacement of Trailers/Equipment from McRaven Road Facility

    UPON A motion of Peggy Hobson Calhoun and a second by Robert Graham,

    Bobby McGowan voting aye, Darrel McQuirter voting aye, Mike Morgan voting aye, it

    was

  • July 5, 2016

    Page 13 of 17

     

    RESOLVED to approve Emergency Management purchase of replacement trailers and equipment damaged or destroyed in the McRaven Road Fire.

    Other Business - Insurance Settlement – VFIS & Authority to Sign Documents

    UPON A motion of Peggy Hobson Calhoun and a second by Mike Morgan,

    Robert Graham voting aye, Bobby McGowan voting aye, Darrel McQuirter voting aye, it

    was

    RESOLVED to approve the Board President to sign documents to settle with VFIS Insurance on equipment and trailers and for the settlement check to be credited to Countywide Fire Fund. Documents affixed hereto and incorporated herein.

    Other Business – Additional Funding for Emergency Sirens

    Emergency Management Director Ricky Moore requested an additional $5,000

    for repair of sirens.

    UPON A motion of Mike Morgan and a second by Robert Graham, Peggy Hobson

    Calhoun voting aye, Bobby McGowan voting aye, Darrel McQuirter voting aye, it was

    RESOLVED to approve allocating an additional $5,000.00 toward the repair of various county Sirens.

    Other Business – Repeater Installation Agreement with Cellular South

    UPON A motion of Mike Morgan and a second by Robert Graham, Peggy Hobson

    Calhoun voting aye, Bobby McGowan voting aye, Darrel McQuirter voting aye, it was

    RESOLVED to approve a Repeater Installation Agreement between Hinds County and Cellular South, Inc., provider of C Spire Wireless. Document affixed hereto and incorporated herein.

    PUBLIC WORKS

    Inventory – Declare Surplus Equipment

    UPON A motion of Peggy Hobson Calhoun and a second by Bobby McGowan,

    Robert Graham absent not voting, Darrel McQuirter voting aye, Mike Morgan voting

    aye, it was

    RESOLVED to declare various Public Works equipment surplus. Document affixed hereto and incorporated herein.

    Purchase of New Equipment

    UPON A motion of Peggy Hobson Calhoun and a second by Robert Graham,

    Bobby McGowan voting aye, Darrel McQuirter voting aye, Mike Morgan voting aye, it

    was

    RESOLVED to approve purchasing new equipment to replace the surplus equipment.

     

  • July 5, 2016

    Page 14 of 17

     

    Petty Cash Request

    Public Works Director Charles Sims requested a petty cash fund for his

    Department. After discussion the request was withdrawn.

    CHANCERY CLERK

    Sixteenth Section Lease – Hinds County School District and Kelvin Gaddis (LMS #7349)

    UPON A motion of Peggy Hobson Calhoun and a second by Mike Morgan,

    Robert Graham voting aye, Bobby McGowan voting aye, Darrel McQuirter voting aye, it

    was

    RESOLVED to approve a Sixteenth Section Lease between Hinds County School District and Kelvin Gaddis (LMS # 7349). Document affixed hereto and incorporated herein.

    Order Canceling Tax Sale / Authorizing Refunds / Reassessment changes to the Assessment Rolls.

    UPON A motion of Peggy Hobson Calhoun and a second by Mike Morgan,

    Robert Graham voting aye, Bobby McGowan voting aye, Darrel McQuirter voting aye, it

    was

    RESOLVED to approve the following: Orders Canceling Tax Sales, Authorizing Refunds Parcel #126-118, State of Mississippi; Parcel #872-120, Woods Cove, LLC; Parcel #524-4, Sabir Adib D & Mahasin; Parcel #829-215, Shoulders James E Jr; Parcel #860-285, Ono Properties, LLC; Parcel #825-42, State of Mississippi; Parcel #535-286 (2011 and 2012), Dana K Body Petitions for Change of Assessment Parcel # 4850-552-19, Owens Bob & Denise; Parcel #4850-552-29, Mt Eva Missionary; Parcel #753-650-6, Bowman Lisa H & Wilson M; Parcel #4966-709- 6, White Ruby H Est; Parcel #06-48963, C Spire Wireless; Parcel #01-19045, Urology Health Care Group Inc Surrendered Tags May 2016 Documents affixed hereto and incorporated herein.

    Additions and Deletions to the Supplemental Roll for Homestead Exemption-Year 2015

    UPON A motion of Peggy Hobson Calhoun and a second by Mike Morgan,

    Robert Graham voting aye, Bobby McGowan voting aye, Darrel McQuirter voting aye, it

    was

    RESOLVED to approve an Order approving the additions & deletions of the Supplemental Roll for Homestead Exemptions for the Year 2015. Documents affixed hereto and incorporated herein.

    Resolution – Homestead Exemption Rejections by the Department of Revenue for 2015

    UPON A motion of Peggy Hobson Calhoun and a second by Mike Morgan,

    Robert Graham voting aye, Bobby McGowan voting aye, Darrel McQuirter voting aye, it

    was

  • July 5, 2016

    Page 15 of 17

     

    RESOLVED to approve a Resolution of the Hinds County Board of Supervisor in the matter of Homestead Exemption Rejections by the Department of Revenue for the Year 2015. Documents affixed hereto and incorporated herein.

    MINUTE INSERTIONS

    Deputy Chancery Clerk Greta Lovell presented the following for minute insertions.

    A. Motorola Solutions Inc. Equipment $9,000,000 Lease-Purchase, Schedule A, Equipment list, lease #23473 for MSWIN system

    B. Order Authorizing Adjustment of Ad Valorem Taxes for the Years 2012, 2013

    and 2014 for parcel #4852-35 (Approved April 4, 2016)

    C. Order Authorizing Adjustment of the True Value of parcel #826-40 and 826- 50-1 for the year 2015 (Approved April 4, 2016)

    D. Order Authorizing Adjustment of Ad Valorem Taxes for the Years 2012, 2013

    and 2014 for parcel #4854-410-779 (Approved April 4, 2016)

    E. Approval by Commissioner of Insurance of Rural Fire Protection Agreements between Hinds County Board of Supervisors and Bench Volunteer Fire Department, Bolton Volunteer Fire Department, Brownsville Volunteer Fire Department, Byram Volunteer Fire Department, Crossroads Volunteer Fire Department, Learned Volunteer Fire Department, Maclean Volunteer Fire Department, Pocahontas Volunteer Fire Department, Raymond Volunteer Fire Department, Terry Volunteer Fire Department, Utica Volunteer Fire Department and West Hinds Volunteer Fire Department. All expiring January 6, 2020.

    F. Proof of Publication

    1. Hinds County Notice of Lands Sold for Delinquent Taxes that will mature

    to Purchaser on August 25, 2016 (Jackson Advocate)

    EXECUTIVE SESSION

    UPON A motion of Peggy Hobson Calhoun and a second by Robert Graham,

    Bobby McGowan voting aye, Darrel McQuirter voting aye, Mike Morgan voting aye, it

    was

    RESOLVED to close the open session. UPON A motion of Peggy Hobson Calhoun and a second by Mike Morgan,

    Robert Graham voting aye, Bobby McGowan voting aye, Darrel McQuirter voting aye, it

    was

    RESOLVED to approve entering Executive Session for the purpose of conducting business and discussions regarding security update and purchase, sale or leasing of lands. PIETER TEEUWISSEN, Board Attorney, announced to the public that the Board

    entered Executive Session at approximately 11:18 a.m. for the purpose of conducting

    business and discussions regarding:

    1. Security Update 2. Byram Clinton Corridor

  • July 5, 2016

    Page 16 of 17

     

    These are purposes authorized for Executive Session by Section 25-41-7(4) (c)

    and (g) of the Mississippi Code of 1972, as amended, which permits executive sessions

    for transaction of business and discussion regarding the report, development or course of

    action regarding security personnel, plans or devices and transaction of business and

    discussion regarding the prospective purchase, sale or leasing of lands.

    Those entering the Executive Session were President Darrel McQuirter,

    Supervisor Peggy Hobson Calhoun, Supervisor Robert Graham, Supervisor Bobby

    McGowan and Supervisor Mike Morgan. Also present were Chancery Clerk Eddie Jean

    Carr, County Administrator Carmen Davis, Board Attorney Pieter Teeuwissen, Special

    Counsel Anthony R. Simon, Special Counsel Scherrie Prince and Budget and Finance

    Coordinator Lillie Woods, Emergency Management Director Ricky Moore, who exited at

    11:44 a.m., Assistant Emergency Management Director Joseph Perkins, who exited at

    11:44 a.m., Captain Pete Luke, who exited at 11:44 a.m., and Director of Operations Ray

    Bryant, who exited at 11:44 a.m.

    Security Update

    County EOC, Sheriff’s office and County Administrator personnel briefed the

    Board regarding the recent bomb threat, lessons from the incident and revising security

    measures. Discussion only/no action taken.

    Byram-Clinton Corridor

    Discussion concerning the City of Jackson’s failure to approve an Interlocal

    agreement to relocate water lines in the Byram-Clinton Corridor right-of-way.

    Discussion only/no action taken

    UPON A motion of Robert Graham and a second by Mike Morgan, Peggy Hobson

    Calhoun voting aye, Bobby McGowan voting aye, Darrel McQuirter voting aye, it was

    RESOLVED to return to Open Session. The Board returned to Open Session from Executive Session at approximately

    11:59 a.m. No other action, vote or discussion of any kind took place in the Executive

    Session. Document affixed hereto and incorporated herein.

    ANNOUNCEMENT

    PRESIDENT MCQUIRTER announced the following meetings of the Board of

    Supervisors:

    July 14, 2016 Board of Supervisors’ Room Work Session Chancery Court Building Jackson, MS 9:00 A.M. July 18, 2016 Board of Supervisors’ Room Special Meeting Chancery Court Building Jackson, MS 9:00 A.M.

  • July 5, 2016

    Page 17 of 17

     

    August 1, 2016 Board of Supervisors’ Room Regular Meeting Chancery Court Building Jackson, MS 9:00 A.M. Any additional, special, recessed, or other meetings July be held by posting,

    minute entry or by other means as allowed by law.

    ADJOURNMENT

    UPON A motion of Robert Graham and a second by Mike Morgan, Peggy Hobson

    Calhoun voting aye, Bobby McGowan voting aye, Darrel McQuirter voting aye, it was

    RESOLVED to adjourn until July 18, 2016, Board of Supervisors’ Room, Chancery Court Building, Jackson, MS. Whereupon the meeting adjourned at approximately 12:01 P.M. Notice is hereby given that the meeting to be held on July 18, 2016, is a Special Meeting of the Board.

    HINDS COUNTY BOARD OF SUPERVISORS ______________________________________ Darrel McQuirter, Board President

    Attest: Eddie Jean Carr, Chancery Clerk By: _________________________D.C.

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