minutes - city of armadale · minutes - ordinary meeting 5 13 november 2017 of council 6 petitions...

ORDINARY MEETING OF COUNCIL

MONDAY, 13 NOVEMBER 2017

MINUTES

C ON T E N T S

1 DECLARATION OF OPENING / ANNOUNCEMENT OF VISITORS.............................................. 3

2 RECORD OF ATTENDANCE / APOLOGIES / LEAVE OF ABSENCE ............................................ 3

3 ADVICE OF RESPONSE TO PREVIOUS PUBLIC QUESTIONS TAKEN ON NOTICE............... 4 MR STEWART PAULL - 117 KNUTSFORD AVENUE, RIVERVALE WA ........................................... 4

4 PUBLIC QUESTION TIME ..................................................................................................................... 4 NIL ............................................................................................................................................................... 4

5 APPLICATIONS FOR LEAVE OF ABSENCE ..................................................................................... 4

6 PETITIONS ................................................................................................................................................ 5 NIL ............................................................................................................................................................... 5

7 CONFIRMATION OF MINUTES ........................................................................................................... 5 MINUTES OF ORDINARY COUNCIL MEETING HELD ON 16 OCTOBER 2017 ............................... 5 MINUTES OF SPECIAL COUNCIL MEETING HELD ON 23 OCTOBER 2017 – 7PM ........................ 5 MINUTES OF SPECIAL COUNCIL MEETING HELD ON 23 OCTOBER 2017 – 7.45PM ................... 5

8 ANNOUNCEMENTS BY THE PERSON PRESIDING WITHOUT DISCUSSION ........................... 5 1 CONSULTATION & COMMUNICATION .................................................................................... 5 2 MARKETING & PUBLIC RELATIONS ........................................................................................ 6 3 GOVERNANCE & ECONOMIC DEVELOPMENT ....................................................................... 6

9 QUESTIONS BY MEMBERS OF WHICH DUE NOTICE HAS BEEN GIVEN – WITHOUT

DISCUSSION ............................................................................................................................................. 7

10 REPORTS ................................................................................................................................................... 7 10.1 CITY AUDIT COMMITTEE MEETING - 1 NOVEMBER 2017 .................................................. 7

10.1.1 2016/17 FINANCIAL REPORT AND AUDITOR'S REPORT (1.1) ................................... 7 10.2 SPECIAL COMMUNITY SERVICES COMMITTEE MEETING - 23 OCTOBER 2017 ............. 7 10.3 SPECIAL DEVELOPMENT SERVICES COMMITTEE MEETING - 23 OCTOBER

2017................................................................................................................................................... 8 10.4 SPECIAL TECHNICAL SERVICES COMMITTEE MEETING - 23 OCTOBER 2017 ............... 8 10.5 COMMUNITY SERVICES COMMITTEE MEETING - 6 NOVEMBER 2017 ............................ 8

10.5.1 APPOINTMENT OF ELECTED MEMBERS TO OCCASIONAL ADVISORY GROUPS,

REFERENCE/WORKING GROUPS AND ESTERNAL ORGANISATIONS (1.1) ........... 8

10.5.2 YOUTH ENGAGEMENT PROJECT - REVIEW OF YOUTH PLACES AND SPACES

(2.1) ........................................................................................................................................ 9 10.5.3 UPDATE ON ARMADALE ARTISTS RETAIL COLLECTIVE (2.2) ............................... 9 10.5.4 AUTHORISED OFFICERS (3.1) .......................................................................................... 9 10.5.5 DRONE USE (4.1) .............................................................................................................. 10 10.5.6 CHILDREN & FAMILIES - PLACES & SPACES (1) ...................................................... 10

10.6 TECHNICAL SERVICES COMMITTEE MEETING - 6 NOVEMBER 2017 ............................ 10 10.6.1 ASSET MANAGEMENT PLANS - SUMMARY REPORT (1.1) ..................................... 11 10.6.2 JULL STREET MALL BENCH UPGRADE PROPOSAL (2.1) ........................................ 11 10.6.3 TENDER 28/17 - MINNAWARRA LAKE DREDGING PROJECT (3.1) ........................ 11 10.6.4 TENDER 32/17 - LANDFILL LANDSCAPE MAINTENANCE SERVICES (3.2) .......... 12 10.6.5 EXPRESSION OF INTEREST 3/17 - HAKEA PRISON WATER MAIN STAGE 2 (3.3) 12 10.6.6 ABSENCE OF EXECUTIVE DIRECTOR TECHNICAL SERVICES - APPOINTMENT

OF ACTING EXECUTIVE DIRECTOR TECHNICAL SERVICES (4.1) ........................ 12 10.6.7 APPOINTMENT OF ELECTED MEMBERS TO OCCASIONAL ADVISORY GROUPS,

REFERENCE/WORKING GROUPS, AND EXTERNAL/LOCAL ORGANISATIONS

(4.2) ...................................................................................................................................... 13 10.6.8 RIVA ESTATE - OUTSTANDING WORKS (REFERRAL ITEM) (4.3) ......................... 13 10.6.9 ATTENDANCE AT THE NATIONAL ENERGY EFFICIENCY AWARDS

PRESENTATION (4.4) ....................................................................................................... 14 10.7 CITY AUDIT COMMITTEE MEETING - 8 NOVEMBER 2017 ................................................ 14

10.7.1 BETTER BUSINESS REVIEW UPDATE (1.1) ................................................................. 14 10.8 CHIEF EXECUTIVE OFFICER’S REPORT - 13 NOVEMBER 2017 ........................................ 14

10.8.1 ANNUAL REPORT 2016/17 (1.1) ...................................................................................... 15 10.8.2 COUNCILLORS' INFORMATION BULLETIN - ISSUE NO. 18/2017 (1.2) ................... 15 10.8.3 MEMBERSHIP OF CITY STRATEGY COMMITTEE (1.3) ............................................ 15

11 MOTIONS OF WHICH PREVIOUS NOTICE HAS BEEN GIVEN ................................................. 17

12 URGENT BUSINESS APPROVED BY THE PERSON PRESIDING OR BY DECISION ............. 17 NIL ............................................................................................................................................................. 17

13 MATTERS FOR REFERRAL TO STANDING COMMITTEES – WITHOUT DISCUSSION ..... 17 1 PAWS IN CAMILLO ..................................................................................................................... 17 2 ALTERNATIVE INFRASTRUCTURE - NEW DEVELOPMENT AREAS ................................ 17 3 DELEGATIONS OF TRADERS PERMITS .................................................................................. 17 4 SIGNAGE - COUNCIL VERGES & ROAD RESERVES............................................................. 18 5 ROLE AND FUNCTION OF CITY STRATEGY COMMITTEE ................................................. 18

14 MATTERS REQUIRING CONFIDENTIAL CONSIDERATION ..................................................... 18 NIL ............................................................................................................................................................. 18

15 CLOSURE................................................................................................................................................. 18

CITY OF ARMADALE

MINUTES

OF ORDINARY COUNCIL MEETING HELD IN THE COUNCIL CHAMBERS,

ADMINISTRATION CENTRE, 7 ORCHARD AVENUE, ARMADALE ON MONDAY, 13

NOVEMBER 2017 AT 7.00PM.

1 DECLARATION OF OPENING / ANNOUNCEMENT OF VISITORS

The Mayor, Cr Zelones, declared the meeting open at 7.00 pm.

2 RECORD OF ATTENDANCE / APOLOGIES / LEAVE OF ABSENCE

(previously approved)

PRESENT:

Mayor, Cr H A Zelones OAM JP River Ward

presided over

Deputy Mayor, Cr R Butterfield River Ward

Cr J A Stewart Heron Ward

Cr D M Shaw Heron Ward

Cr G Nixon Jarrah Ward

Cr C M Wielinga Jarrah Ward

Cr C Frost Lake Ward

Cr M Silver Lake Ward

Cr K Busby Minnawarra Ward

Cr G J Smith Minnawarra Ward

Cr J H Munn JP CMC Neerigen Ward

Cr M Geary Neerigen Ward

Cr L Sargeson Palomino Ward

Cr C A Campbell JP Palomino Ward

IN ATTENDANCE:

Mr R S Tame Chief Executive Officer

Mr A F Maxwell Executive Director Corporate Services

Mr S Famiano A/Executive Director Development Services

Mr K Ketterer Executive Director Technical Services

Ms Y Loveland Executive Director Community Services

Mrs S D’Souza CEO’s Executive Assistant

Public: Nil. Press: 1

LEAVE OF ABSENCE:

Nil

APOLOGIES:

Nil

MINUTES - ORDINARY MEETING 4 13 NOVEMBER 2017

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3 ADVICE OF RESPONSE TO PREVIOUS PUBLIC QUESTIONS

TAKEN ON NOTICE

The following question by Stuart Paull was taken on notice at Council’s

Meeting on 16 October 2017 and a response forwarded in a letter dated 26

October 2017.

Question:

I operate the Coffee Van (Coffees R Us) and have been running this for the

past 8 months in the pull in bay on Albany Highway in Kelmscott.

My question is to ask will the Council request its Ranger Services and Health

Officials to cease issuing infringements until such time as I have exhausted all

avenues to obtain permits. I am in contact with the Public Transport Authority

and Main Roads WA as Council officials have indicated that unless we get

permission from the owners (PTA and Main Roads) they are unable to

consider a permit.

I have contacted Rita Saffioti, Minister for Transport and Michelle Roberts

Minister for Road Safety to try and get this resolved and open up opportunities

for other operators not just myself.

Response

Whilst understanding that you are currently trying to seek approval from PTA

and Main Roads, the City has been advised by those authorities that they do

not support any trading from that location. As a result the City has an

obligation to enforce the Local Law which applies to Trading in

Thoroughfares and Public Places. You were advised of the conditions of the

Local Law in correspondence dated 15 September 2017.

The City has had applications from other traders for the same site and has not

been able to approve those permits for the same reasons that you are

encountering. The City is able to support you in gaining a permit to operate

from alternative locations within the City.

I am not able to meet your request as above. You are advised that if you

continue to trade in the location, infringements will continue to be issued and

that the matter may proceed to court prosecution.

4 PUBLIC QUESTION TIME

Nil

5 APPLICATIONS FOR LEAVE OF ABSENCE

Nil


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6 PETITIONS

Nil

7 CONFIRMATION OF MINUTES

7.1 PREVIOUS ORDINARY COUNCIL MEETING

HELD ON 16 OCTOBER 2017.

MOVED Cr J A Stewart that the Minutes of the Ordinary Council Meeting held on

16 October 2017 be confirmed as a true and accurate record.

MOTION not opposed, DECLARED CARRIED (14/0)

7.2 PREVIOUS SPECIAL COUNCIL MEETING

HELD ON 23 OCTOBER 2017 – 7.OO PM

MOVED Cr J A Stewart that the Minutes of the Special Council Meeting held on



7.3 PREVIOUS SPECIAL COUNCIL MEETING

HELD ON 23 OCTOBER 2017 – 7.45 PM

MOVED Cr J A Stewartthat the Minutes of the Special Council Meeting held on



8 ANNOUNCEMENTS BY THE PERSON PRESIDING WITHOUT

DISCUSSION

1Consultation & Communication

On Tuesday 24 October 2017 attended the Australian Property Institute Series “Focus on

Perth” held at the Perth Convention Centre. The focus of this event was on ageing and the

impacts this will have on our communities and especially the services being delivered by

Local Governments.

On Wednesday 25 October met with Pauline & Dominique Pratt who are working with

young people by engaging them in swimming programs. Pauline is a swimming coach

and known for her expertise in English Channel crossings and holds several records in

this regard. Pauline is currently travelling north of the river to run her training sessions

and is looking at opportunities to bring her programs to our rebuilt Aquatic Centre in

2019.

On Wednesday 1 November chaired a meeting of the Armadale City Centre Liaison

Group.

On Monday 6 November had a meeting with Mr Barry Urban MLA Member for Darling

Range at his office in Byford to give him an update on issues within his electorate.


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On Thursday 9 November met with President Michelle Rich and Deputy Dave Atwell

from the Serpentine Jarrahdale Shire. This meeting was to introduce ourselves and to

promote the continued cooperation between our Local Governments.

2 Marketing & Public Relations

On Wednesday 25 October Cr Colin Campbell hosted 54 Students from the St John

Bosco School on my behalf. The children were treated to a Local Government

presentation in the Council Chambers.

On Thursday 26 October attended and launched the Age Friendly Expo in the Jull Street

Mall andthat same morning, and was interviewed by Heritage FM promoting the Expo

and other upcoming events in our City.

On Friday 27 October was interviewed by the Western Independent in relation to crime

stats and what is being done to improve these issues here in Armadale.

Later that evening attended the Armadale Society of Artists Annual Art Exhibition held

at the Armadale District Hall.

On Saturday 28 October attended the Spring into Armadale Fashion Show held this year

at Avocados Cafe. I met with Mr. Nazarudin Jaafar, Consul General of Malaysia. This is

the 3rd

time the city has hosted the annual Spring into Armadale Fashion Show. Also

attending were Crs Busby, Campbell, Smith and Silver

On Friday 3 November attended the Hawkers Market in Memorial Park. It appeared to be

well attended and the public were enjoying the atmosphere and the large choice of food

available.

On Monday 6 November attended the Birtwistle Wiki Launch held at the Birtwistle

Library along with former Mayor, Mr Linton Reynolds. The purpose of this event was to

publish and launch his research of the military background of many of our men and

women who served during WW1.

On Thursday 9 November attended the 60th

anniversary of the establishment of Armadale

Senior High School and gave a congratulatory address.

On Friday 10 November attended the Araluen Remembrance Day Service hosted by the

Araluen Park Foundation, while the Deputy Mayor Cr Ruth Butterfield attended the

Kelmscott Primary School Remembrance Day service.

On Saturday 11 November attended the Kelmscott RSL Remembrance Day service in

Rushton Park, Kelmscott whilst the Deputy Mayor Cr Ruth Butterfield attended the

Armadale RSL Remembrance Day service in Memorial Park.

3 Governance & Economic Development

On Wednesday 25 October attended the monthly WAPC meeting in Perth.

On Tuesday 31 October attended the “Shaping WA” with Hon Rita Saffioti MLA held at

Aloft Perth in Rivervale. This event was hosted by Landcorp. This is an annual

development opportunities event. New and future residential, industrial and commercial


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projects will be showcased, from mixed-use redevelopments in metro Perth to iconic

developments in our state's south, all designed to support WA's economic and

employment growth.

On Wednesday 8 November attended and chaired the WAPC Executive Finance and

Property Committee meeting held in Perth.

On Friday 10 November attended a meeting with Mr Tony Brown, Governance officer, at

the WA Local Government Association to discuss progress on the Local Government Act

review. Later that afternoon the CEO and I met with Mr Matt Keogh MP Member for

Burt for an update on projects and issues within his electorate.

9 QUESTIONS BY MEMBERS OF WHICH DUE NOTICE HAS BEEN

GIVEN – WITHOUT DISCUSSION

Nil

10 REPORTS

10.1 CITY AUDIT COMMITTEE MEETING

Report of the City Audit Committee Held on 1 November 2017.

MOVED Cr C Frost that the report be received.


BUSINESS ARISING FROM REPORT

Recommendation CA6/11/17 - 2016/17 Financial Report and Auditor's Report

MOVED Cr C Frost, SECONDED Cr Nixon

That Council:

1. in accordance with section 5.54 of the Local Government Act 1995, accepts* for

inclusion in the City’s 2016/17 Annual Report, the Annual Financial Report and

Auditor’s Independent Audit Report for the financial year ended 30 June 2017 as

presented.

2. accepts the 2017 Audit Completion report as presented.

MOTION DECLARED CARRIED BY AN ABSOLUTE MAJORITY

RESOLUTION OF COUNCIL (14/0)

10.2 SPECIAL COMMUNITY SERVICES COMMITTEE MEETING

Report of the Special Community Services Committee held on Monday 23

October 2017.

MOVED Cr C M Wielinga that the report be received.



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10.3 SPECIAL DEVELOPMENT SERVICES COMMITTEE MEETING

Report of the Special Development Services Committee held on 23 October

2017 .

MOVED Cr D M Shaw that the report be received.


10.4 SPECIAL TECHNICAL SERVICES COMMITTEE MEETING

Report of the Special Technical Services Committee held on 23 October 2017.

MOVED Cr G Nixon that the report be received.


10.5 COMMUNITY SERVICES COMMITTEE MEETING

Report of the Community Services Committee held on 6 November 2017.

CORRECTION:

8 In the Councillors’ item the words “as outlined in the Community

Development Strategy” be added after the words “City of Armadale”

MOVED Cr C M Wielinga that the report, subject to the above correction, be received.



Recommendation C35/11/17 - Appointment of Elected Members to Occasional Advisory

Groups, Reference/Working Groups and Esternal Organisations

MOVED Cr C M Wielinga

That Council:

Make appointments for the period October 2017 to October 2019 as follows:

Occasional Advisory Groups and Reference / Working Groups

Group Name Member / Delegate Deputy

Aboriginal and Torres Strait Islander

Advisory Group

Cr G J Smith Cr C A Campbell JP

Armadale State Emergency Committee Cr M Geary

Bushfire Advisory Committee Cr C M Wielinga

City of Armadale Highland Gathering

Reference Group

Cr J A Stewart Cr C A Campbell JP

Disability, Access & Inclusion Reference

Group

Cr C Frost Cr J A Stewart

History Reference Group Cr G J Smith Cr C Frost

Neighbourhood Watch (CoA) Committee Cr C A Campbell Cr R Butterfield



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Recommendation C36/11/17 - Youth Engagement Project - Review of Youth Places and

Spaces


That Council

1. Support the Youth Engagement Project as outlined in the report.

2. Support a full review of youth friendly spaces, places and programs in partnership

with this cohort of young people and Notre Dame University.

3. Accept the Department of Communities grant of $10,000 to conduct a review of

youth spaces, places and programs as outlined in this report.

4. Request a further report detailing the outcomes of the Youth Engagement project

and the review of youth spaces, places and programs as outlined in this report


Recommendation C37/11/17 - Update on Armadale Artists Retail Collective


That Council note the progress of the Artists Retail Collective Armadale (ARC

Armadale) as outlined in this report


Recommendation C38/11/17 - Authorised Officers

MOVED Cr C M Wielinga, SECONDED Cr Frost

That Council aappoint both Mr Paul Di Girolami and Mr Darren Cole as “Authorised

Person” for the City of Armadale to exercise powers under:

Part XX of the Local Government (Miscellaneous Provisions) Act 1960, Part 9 Division

2 of the Local Government Act 1995, Section 9.13 & 9.15 of the Local Government Act

1995, Section 20(1) Criminal Procedures Act 2004

Dog Act 1976 and Regulations

Local Law Dog

Cat Act 2011 and Regulations

Control of Vehicles (Off Road Areas) Act 1978 and Regulations

Bush Fires Act 1954 and Regulations

Local Law Bush Fire Control

Section 38 (1) Bush Fire Act 1954

Section 59(3) Bush Fires Act 1954


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Litter Act 1979 and Regulations

Local Government (Parking for Disabled Persons) Regulations 1988

Local Laws Relating to Dogs

Local Laws Relating to Parking and Parking Facilities.

Livestock in Public Place and Wandering at Large Local Law 2015

Local Government Property Local Law

Activities and Trading in Thoroughfares and Public Places Local Law

Environment, Animals and Nuisance Local Laws

This authorisation will be withdrawn automatically when the persons herein named as

an “Authorised Person” cease employment with the City.



Recommendation C39/11/17 - Drone Use


That Council:

Seek information from WALGA on guidelines for uses of Drones for local government

authorities.


Recommendation C40/11/17 - Children & Families - Places & Spaces

RECOMMEND

That the Councillor item regarding Children & Families – Places & Spaces be referred

to the appropriate directorate for action and/or report back to Committee.

10.6 TECHNICAL SERVICES COMMITTEE MEETING

Report of the Technical Services Committee held on 6 November 2017.

MOVED Cr G Nixon that the report be received.



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Recommendation T89/11/17 - Asset Management Plans - Summary Report

Committee Recommendation

That Council accept the Asset Management Plans for the following asset classes:

Civil Infrastructure

Property

Public Open Spaces

MOVED Cr G Nixon that Recommendation T89/11/17 be not adopted and be replaced as

follows:

1. Accept the Asset Management Plans for the following asset classes:

Civil Infrastructure

Public Open Spaces

2. Accept the Property Asset Management Plan, as amended and shown attached

to the Minutes.


Recommendation T89/11/17 - Jull Street Mall Bench Upgrade Proposal

MOVED Cr G Nixon

That Council review the Jull Street Mall seating arrangements and investigate further

options in consultation with Community Services as part of the Jull Street Mall

Revitalisation Project Action Plan.


Recommendation T90/11/17 - Tender 28/17 - Minnawarra Lake Dredging Project

MOVED Cr G Nixon

That Council, in regard to Tender 28/17 for the Minnawarra Lake Dredging Project:

1. Accept the tender from Apex Eco Management International Pty Ltd for a period

of sixteen (16) weeks commencing 29 January 2018 in accordance with:

The Apex Eco Management International Pty Ltd submitted Lump Sum as

presented at Confidential Attachment 1

Council’s contract documentation, 2017/18 Budget and Long Term Financial

Plan estimates



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Recommendation T91/11/17 - Tender 32/17 - Landfill Landscape Maintenance Services

MOVED Cr G Nixon

That Council, in regard to Tender 32/17 for Landfill Landscape Maintenance Services:

1. Accept the tender from The Hairy Gardener Pty Ltd (Trading as Greenfield

Gardening) for a period of 2 years commencing

1 December 2017 and expiring 30 November 2019 in accordance with:

the submitted schedule of rates as presented in Confidential Attachment 1

Council’s contract documentation, Budget and Long Term Financial Plan

estimates

2. Authorise the Chief Executive Officer to extend the contract for three (3) periods

of twelve (12) months up to 30 November 2022, subject to satisfactory

performance by the tenderer and price adjustments as specified in the Request for

Tender Special Conditions of Contract Clause 4.1.


Recommendation T92/11/17 - Expression of Interest 3/17 - Hakea Prison Water Main Stage 2

MOVED Cr G Nixon

That Council, in regard to Expression of Interest 3/17 for the Design and Construction

of the Hakea Prison Water Main Stage 2, endorse the following short-listed respondents

as acceptable tenderers in accordance with Regulation 23 (4) of the Local Government

(Functions & General) Regulations 1996.

Civcon Civil & Project Management Pty Ltd

Densford Civil Pty Ltd

TRACC Civil Pty Ltd

RCR Water Pty Ltd


Recommendation T93/11/17 - Absence of Executive Director Technical Services -

Appointment of Acting Executive Director Technical Services

MOVED Cr G Nixon

That Council:

1. Note the Executive Director Technical Services absence on annual leave from

Friday, 23 February 2018 to Friday, 16 March 2018 inclusive.

2. Appoint the Executive Manager Technical Services, Theo Naude, as Acting

Executive Director Technical Services for the period Friday,

23 February 2018 to Friday, 16 March 2018 inclusive.



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Recommendation T94/11/17 - Appointment of Elected Members to Occasional Advisory

Groups, Reference/Working Groups, and External/Local Organisations

MOVED Cr G Nixon

That Council:

1. Appoint nominated Elected Members to Occasional Advisory Groups,

Reference/Working groups, and External/Local Organisations for the period

November 2017 to October 2019, as follows:

GROUP DELEGATE DEPUTY

Bushcare and Environmental Working

Group Cr R Butterfield Cr M Geary

City of Armadale Roadwise Advisory Group Cr K Busby Cr L Sargeson

Metropolitan Regional Road Sub-Group Cr R Butterfield Cr K Busby

Rivers Regional Council Cr K Busby

Cr C Frost

Cr R Butterfield

Cr J H Munn

South East Regional Energy Group Cr R Butterfield N/A

2. Not appoint Council representatives to the following Occasional Advisory

Groups, Reference/Working groups, and External/Local Organisations but that

enquiries be made as to whether it was appropriate for interested Councillors to

attend scheduled meetings of these Groups from time to time as observers.

Armadale/Gosnells Landcare Group

Armadale Settlers Common Working Group

Bungendore Park Environmental Working Group

Civic Pride Action Group

Jandakot Regional Park Community Advisory Committee

Parks Darling Range Community Advisory Committee

South East Regional Centre for Urban Landcare


Recommendation T95/11/17 - Riva Estate - Outstanding Works (Referral Item)

Committee Recommendation

That a report be submitted to Council relating to the completion and maintenance of the

Public Open Spaces in the Riva Estate, as soon as all the necessary information is available.

MOVED Cr M Silver that Recommendation T95/11/17 be amended by replacing the words

“as soon as all the necessary information is available” with the words “prior and separate to

the mid-year review”.

SECONDED Cr C Frost

OPPOSED Cr K Busby

AMENDMENT DECLARED CARRIED (8/6)


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MOVED Cr M Silver that Recommendation T95/11/17, as amended, be adopted.

That a report be submitted to Council relating to the completion and maintenance of

the Public Open Spaces in the Riva Estate, prior and separate to the mid-year review.


Recommendation T96/11/17 - Attendance at the National Energy Efficiency Awards

Presentation

MOVED Cr G Nixon

That Council:

1. Make no nomination for Councillor attendance at the 2017 National Energy

Efficiency Awards presentation to be held in Melbourne, Victoria on 20

November 2017.

2. Note the attendance of a Senior Officer from Technical Services as a delegate to

the 2017 National Energy Efficiency Awards presentation event.


10.7 CITY AUDIT COMMITTEE MEETING

Report of the City Audit held on 8 November 2017.

MOVED Cr C Frost that the report be received.



Recommendation CA7/11/17 - Better Business Review Update

MOVED Cr C Frost

That Council:

1. notes the direction and progress made in developing the Better Business Register

which will, amongst other organisational purposes, serve to fulfil Council’s Audit

Regulation 17 obligations.

2. adopts the Risk Rating Tables presented as an Attachment, so as to inform

ongoing risk analysis as part of the Better Business Register.


10.8 CHIEF EXECUTIVE OFFICER’S REPORT

Report of the Chief Executive Officer .

MOVED Cr R Butterfield that the report be received.



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Annual Report 2016/17

MOVED Cr D M Shaw, SECONDED Cr J H Munn

That Council:

1. pursuant to section 5.54 of the Local Government Act 1995*, accept the 2016/17

Annual Report for the year ending 30 June 2017, as presented in the attachment to

this report.

2. pursuant to section 5.27 of the Local Government Act 1995, hold the Annual

General Meeting of Electors on Wednesday 13 December 2017 at 7pm in the

Function Room at Council’s Administration Centre, 7 Orchard Avenue,

Armadale.



Councillors' Information Bulletin - Issue No. 18/2017

MOVED Cr R Butterfield

That Council acknowledge receipt of Issue No 18/2017 of the Information

Bulletin.


Membership of City Strategy Committee

CORRECTION:

Pages 210 & 213 The word “sworn” in the report be replaced with the word “pledged”

MOVED Cr C Frost that Standing Orders be suspended to allow open discussion on this item

Motion Carried (14-0)

DISCUSSION

There was lengthy discussion on each of the Options presented in the CEO’s Report i.e.

Status-quo, Ward-based option and an expanded 9-member committee option.

Views for and against each of the options were put to the meeting with the majority view

being to retain the status-quo. Whilst the role and function of the Committee was also raised

this was felt to be a matter for another time to be considered in conjunction with the roles of

all committees.

MOVED Cr K Busby that Standing Orders be resumed



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In moving the following motion, Cr Campbell foreshadowed the following:

That Council Sets the method of selecting Membership of the City Strategy Committee

to duplicating that of the method of filling positions of Development Services,

Community Services and Technical Services; one representative from each Ward, with

the Committee Chair and Deputy Chair elected from within.

Cr Shaw left the meeting between 8.40pm and 8.41pm

MOVED Cr C A Campbell that Part (1) the Report Recommendation not be adopted.

SECONDED Cr D M Shaw

OPPOSED Cr R Butterfield

MOTION LOST (5-9)

MOVED Cr D M Shaw, SECONDED Cr R Butterfield

OPPOSED Cr K Busby

That Council:

Retain the current method of appointing membership of the City Strategy Committee

(i.e. Option-1) noting that there are at least two positions available at each election for

appointment of elected members from wards otherwise not represented in the first five

positions.

MOTION DECLARED CARRIED (10-4)

In regard to the two (2) members to be appointed at large, the Mayor called for nominations

from the wards not already represented.

Cr Shaw nominated Cr Busby (Minnawarra Ward)

Cr Frost nominated Cr Silver (Lake Ward)

Cr Munn nominated Cr Geary (Ranford Ward)

Cr Sargeson nominated Cr Campbell (Palomino Ward)

There being more nominations than vacancies, a ballot was conducted.

MOVED Cr Zelones that the meeting be adjourned while ballot papers are being organised.


Meeting adjourned at 8.55pm

MOVED Cr Zelones that the meeting be resumed. Motion Carried (14-0)

Meeting resumed at 8.59pm

A ballot was held with the following result:

Cr Geary 8 votes

Cr Campbell 8 votes

Cr Busby 6 votes

Cr Silver 6 votes


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MOVED Cr D M Shaw, SECONDED Cr J H Munn

That Council:

Appoint the following Councillors and deputies to the City Strategy Committee from

November 2017 to October 2019.

Membership Members Deputies

Mayor Cr H A Zelones Cr J H Munn

Deputy Mayor Cr R Butterfield Cr J A Stewart

Chair, Community Services Cr C M Wielinga Cr G J Smith

Chair, Development Services Cr D M Shaw Cr M Silver

Chair, Technical Services Cr G Nixon Cr C Frost

Cr M Geary Cr J H Munn

Cr C A Campbell Cr L Sargeson

MOTION DECLARED CARRIED BY AN ABSOLUTE MAJORTIY


11 MOTIONS OF WHICH PREVIOUS NOTICE HAS BEEN GIVEN

Nil

12 URGENT BUSINESS APPROVED BY THE PERSON PRESIDING OR

BY DECISION

Nil

13 MATTERS FOR REFERRAL TO STANDING COMMITTEES –

WITHOUT DISCUSSION

1 PAWS in Camillo (Cr Donna Shaw)

That the matter of Pedestrian Access Ways in Camillo (Specifically Ypres Road PAW) be

referred to the Development Services Committee.

2 Alternative infrastructure - New development Areas (Cr Donna Shaw)

That the matter of alternative infrastructure in new development areas to reduce fill be

referred to the Technical Services Committee.

3 Delegations of Traders Permits (Cr Donna Shaw)

That the matter of delegations of Traders Permits be referred to the City Strategy Committee.


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4 Signage - Council verges & Road Reserves (Cr Carole Frost)

That the matter of commercial advertising and election signs on Council verges and road

reserves be referred to the Development Services Committee.

5 Role and Function of City Strategy Committee (Cr Carole Frost)

That the role and function of the City Strategy Committee be referred to the City Strategy

Committee.

14 MATTERS REQUIRING CONFIDENTIAL CONSIDERATION

Nil

15 CLOSURE

The Mayor, Cr Zelones, declared the meeting closed at 9.10pm

MINUTES CONFIRMED THIS 27TH

DAY OF NOVEMBER 2017

MAYOR

CONFIDENTIAL TECHNICAL SERVICES COMMITTEE

SUMMARY OF CONFIDENTIAL ATTACHMENTS 6 NOVEMBER 2017

ATT

NO. SUBJECT PAGE

3.1 TENDER 28/17 - MINNAWARRA LAKE DREDGING PROJECT

3.1.1 Confidential Attachment - Price Schedule - Tender 28/17 2

3.2 TENDER 32/17 - LANDFILL LANDSCAPE MAINTENANCE SERVICES

3.2.1 Confidential Attachment - Price Schedule - Tender 32/17 3

Technical Services 2 ATTACHMENT 3.1.1 COMMITTEE - 6 November 2017

Technical Services 3 ATTACHMENT 3.2.1 COMMITTEE - 6 November 2017

minutes - city of armadale · minutes - ordinary meeting 5 13 november 2017 of council 6 petitions...

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