minutes – peel trails committee · • hiking strategy being finalised with dlgsci. • 7 may -...

Reference: E20/2464 - Updated: June 2017 of 6 © Shire of Serpentine Jarrahdale 2020

Minutes – Peel Trails Committee

Table of Contents 1. Meeting information and attendance ................................................................................. 2

2. Actions from previous meeting .......................................................................................... 2

3. Terms of Reference and Confirmation of Meeting Frequency ......................................... 2

4. Formation of Peel Trails Technical Group (PTTG) ............................................................ 3

5. Review Committee Priorities .............................................................................................. 4

6. Current Trails Activities ...................................................................................................... 5

7. Other business..................................................................................................................... 6

8. Closure ................................................................................................................................. 6

10.4.2 - attachment 1

Ordinary Council Meeting - 17 August 2020

mailto:[email protected]

http://www.sjshire.wa.gov.au



















Reference: E20/2464 of 6 © Shire of Serpentine Jarrahdale 2020


Minutes

1. Meeting information and attendance Tuesday, 25 February 2020 at 9am

Shire of Serpentine Jarrahdale, 6 Paterson Street, Mundijong Civic Centre – Koomal Mia

Attendance

Michelle Rich – Peel Alliance (Chairperson) Anika Serer – Peel Alliance

Helen Sarcich - Shire of Serpentine Jarrahdale Craig Johnson – City of Mandurah Wendy Muir – Peel Development Commission Kerstin Stender - Department of Biodiversity, Conservation and Attractions Leonard Long – Shire of Waroona Kelvin Barr – Shire of Murray Kylie Shailer – Shire of Serpentine Jarrahdale (Admin Support)

Apologies

Rod Annear – Department of Biodiversity, Conservation and Attractions Steve Bennett – Department of Local Government Sport and Cultural Industries Dean Unsworth – Shire of Murray, Shire of Waroona Paul Martin – Shire of Serpentine Jarrahdale Mark Newman – City of Mandurah

Chris Littlemore – Shire of Boddington

The meeting was opened by Cr Michelle Rich at 9.10am 2. Actions from previous meeting Nil 3. Terms of Reference and Confirmation of Meeting Frequency Amended Terms of Reference attached.

Action Outcome Review and ratify Terms of Reference (ToR).

The standing invite is for CEO/Director. The ToR allows for proxy attendees. Changes to ToR

• DBCA – change to 1 state and 1 regional representative – DBCA to confirm who the regional representative will be.

• PDC - change to Observer Updated Terms of Reference attached. For endorsement at Peel Alliance Meeting.





Set meeting dates. Agreed to meetings being held bi monthly 2nd Thursday of 2nd month – added to ToR Next meeting 9th April 2020 SJ Admin Support to send calendar appointments Future meeting dates for 2020 11 June 13 August 8 October 10 December

4. Formation of Peel Trails Technical Group (PTTG) Peel Trails Governance Structure.

Action Outcome LGA Project/Trails Lead Officers x 5

Recommendations

• Include a DBCA representative and Tim Hutchison from Department of Local Government, Sport and Cultural Industries in the PTTG.

• SJ to send an email to CEO’s and DBCA seeking nomination of Officers for the PTTG.

• SJ to make arrangements for the first meeting. Chair of PTC to go along and give an overview.

Meeting arrangements/frequency Schedule meetings of the PTTG in month prior to PTC meeting. Minutes and recommendations to be forwarded to the PTC via SJ Admin Support.

Develop Terms of Reference for this group

PTTG reports to PTC and ensures trail proposals are consistent with state wide planning; engages with regional trail bodies and local user groups to develop recommendations in alignment with the priorities in the Strategy. PTTG to develop ToR using the groups purpose and overarching objectives and bring back to next PTC meeting (9 April 2020). Group will decide on own chair model through ToR.





5. Review Committee Priorities

Objective 4: Governance and Management – Peel Regional Trails Strategy Committee Priorities Status Update attached for updating at future meetings.

Item No. Outcome 4.1 First meeting held.

Peak trail bodies to sit alongside and feed into the PTTG. 4.2

Kelvin Barr to request DLGSCI add PTC members to distribution list for the meeting notes/actions that come from the WA Trails Reference Group. PTC Minutes to be sent to WA Trails Reference Group. WA Trails Reference Group is currently tasked with compiling a resource with all the strategies and related plans.

4.3 Local trails projects are preferred to be retained within LGA’s and the Officers working in that space. At this stage, the employment of a Peel Regional Trails Coordinator (PRTC) is not supported by all LGA’s. This priority reassigned to PTC.

4.4 Bibbulmun Track Foundation model is a really good example of trails management. Consider future training/forum on works/maintenance management models. Any model needs to be flexible and sustainable across LGA’s. PTTG to capture capacity of volunteer groups in their LGA’s – skills, knowledge and resources of volunteer groups This priority reassigned to PTTG

4.5 Annual Review

4.6 This priority reassigned to PTTG Kerstin Stender is able to offer technical advice and experience on various land tenue/land access arrangements. Include in on meeting notes/action items from PTTG.

4.7 Michelle Rich and Anika Serer – to discuss with Peel Alliance the intention of the PTC to develop arrangements with DBCA for LGA management of trails across the Peel. Kelvin Barr – at a subsequent meeting, provide an overview of discussions had with DBCA and Shire of Murray about the management model and





draft documentation to form the basis of discussion on the applicability of these across the Peel. PTTG to identify what trail priorities access differing land ownerships in each LG trails and bring back to PTC. Reassigned to PTC to determine preferred management models.

6. Current Trails Activities Brief outline of current trails activities and projects. Department of Biodiversity, Conservation and Attractions

• Hiking Strategy being finalised with DLGSCI. • 7 May - Trails Forum at Dwellingup. • Regional Trails Master Planning – Great Southern Region, public comment being

received • Collie/Wellington Dam river trails. • Mountain Biking Festival in Collie this coming long weekend. • There is potentially some funding to deliver training around planning of trails around

water. A good opportunity for trail lead Officers. Michelle Rich offered SJ as a host venue.

• Trails Signage Guidelines are being developed – PTC request DBCA to present this at a future meeting.

Shire of Murray • Dwellingup – completed 11km of trails, part of 35km of trails in the Murray Valley

network. • Currently tendering for 17.8km. • Suspension bridge over Lane Pool is out for engineering. • Island Pool facilities being planned. • EOI out for pop up café at Baden Powell and shuttle services to the trail head and a

commercial opportunity within the existing Dwellingup Visitor Centre. • Mountain Biking Western Australia project updates can be found at

https://mtbwa.com.au/ Linking mountain biking trails across LGA’s is important as good quality trails will attract interstate and international visitors.

• Captain Fawcett 4wd trail works to be programmed. • Branding and marketing due for completion end of 2021. • Dwellingup GAPP project for funding to finish off trails and centre. • Trails Town Accreditation guidelines being actively developed.

Shire of Waroona • Working on business cases for funding. Shire of Serpentine Jarrahdale • Byford Trail Centre. • Business cases for Byford Trail Centre, Mundijong to Jarrahdale Rail Trail and

Jarrahdale Oval Trail Head.



https://mtbwa.com.au/



• Working with DBCA on the enhancement of Kitty’s Gorge trail around parking, toilets and access.

• Working with DBCA on the revamp of Langford Park. • Realignment of Bibbulmun Track back into Jarrahdale. • Business case for Jarrahdale Trails Town. • Future focus on equine trails. • Establishing internal standards around maintenance of trails. • A dedicated Trails Project Officer has be seconded internally for 12 months to

activate some of these projects. Peel Development Commission • The Regional Trails Business Case is with DPIRD. • Exploring funding options.

City of Mandurah • Working with Common Ground on priority trails identified the local trails plan for

Mandurah. Estuary and Halls Head Island trail are focus areas as well as canoe trails business cases for development.

• The City’s Economic Development Team is leading these business cases. • Working with DBCA on a Masterplan for development of Yalgorup National Park.

7. Other business Nil 8. Closure

The meeting closed at 10.45am.



Reference: E20/6681 - Updated: June 2020June 2020

Page 1 of 5 © Shire of Serpentine Jarrahdale 2020

Peel Trails Committee

Table of Contents 1. Meeting information and attendance ................................................................................. 1

2. Confirmation of Minutes ..................................................................................................... 2

3. Actions from previous meeting ......................................................................................... 2

4. Governance and Sustainability of Trails and Management Models ............................... 3

5. Off Road Vehicle Areas ....................................................................................................... 3

6. Review Committee Priorities .............................................................................................. 5

7. Other business .................................................................................................................... 5

8. Closure ................................................................................................................................. 5

9. Next Meeting ........................................................................................................................ 5

1. Meeting information and attendance Thursday, 11 June 2020 commencing at 9am

Microsoft Teams Meeting Attendance

Anika Serer – Peel Alliance Helen Sarcich - Shire of Serpentine Jarrahdale

Wendy Muir – Peel Development Commission Kerstin Stender - Department of Biodiversity, Conservation and Attractions Leonard Long – Shire of Waroona Kelvin Barr – Shire of Murray Tim Hutchinson – Department of Local Government, Sport & Cultural Industries Rod Annear - Department of Biodiversity, Conservation and Attractions (from 10.12am) Kylie Shailer – Shire of Serpentine Jarrahdale (Admin Support)

Apologies Michelle Rich – Peel Alliance Craig Johnson – City of Mandurah Jamie Ridley - Department of Biodiversity, Conservation and Attractions (technical issues)





2. Confirmation of Minutes The minutes of the meeting held 25 February 2020 were circulated by email on 28 February 2020.

Action: The minutes of 28 February 2020 are confirmed. Confirmed

3. Actions from previous meeting

Action Item Actions taken Status

Updated Peel Trails Committee Terms of Reference for endorsement at Peel Alliance Meeting.

Michelle Rich & Anika Serer

26/2/20 – updated ToR emailed to Anika Serer. 11/06/20 - Terms of Reference endorsed at Peel Alliance meeting 27 February 2020.

Formation of Peel Trails Technical Group (PTTG)

• Include a DBCA representative and Tim Hutchison from Department of Local Government, Sport and Cultural Industries in the PTTG.

• SJ to send an email to CEO’s and DBCA seeking nomination of Officers for the PTTG.

SJ to make arrangements for the first meeting of the PTTG. Chair of PTC to go along and give an overview.

28/02/20 - Email to CEO’s seeking Officer nominations sent. 06/03/20 – DBCA representative for PTTG advised. Representative is Rebecca Hamilton. Meeting invite forwarded to nominated representatives.

• Vanessa Slater – (SJ) • Tim Hutchinson (DLGSCI) • Rebecca Hamilton (DBCA) • Leonard Long (Waroona) • Kelvin Barr (Murray) • Chris Littlemore (Boddington)

26/03/20 - PTTG meeting scheduled for 31 March 2020 was cancelled due to COVID-19 – to reschedule. 11/6/20 - Helen Sarcich to arrange rescheduling of the PTTG.

PTTG to develop ToR using the groups purpose and overarching objectives and bring back to next PTC meeting.

Nil Pending reactivation of PTTG

11/6/20 – PTTG to develop TOR and bring to next PTC meeting which is scheduled for 13 August 2020.





Action Item Actions taken Status

Discuss with Peel Alliance the intention of the PTC to develop arrangements with DBCA for LGA management of trails across the Peel. PTC to determine preferred management models.

Difficult to get one size fits all with a management model across the Peel.

PTTG to identify what trail priorities accessing differing land ownerships in each LGA trails and bring back to PTC.

Nil Pending reactivation of PTTG

PTTG to progress.

Request to add PTC members to distribution list for the meeting notes/actions that come from the WA Trails Reference Group. PTC Minutes to be distributed to WA Trails Reference Group.

Susie Andrews is the contact for the Group – Kelvin Barr to send the contact details.

11/06/20 – contact details received. Admin Support to send minutes once finalised.

4. Governance and Sustainability of Trails and Management Models Kelvin Barr, Shire of Murray provided the Committee with a presentation on Trails Governance and Sustainability. A copy of the presentation is included with the minutes.

Key points of the discussion were:

• If LGA’s are sharing resources under an agreement – it is important that the 8 steps have been completed.

• Leasing sections of trails from DBCA is open for discussion • Difficult to get one size fits all with a management model across the Peel • Any LGA taking on trail development and maintenance needs to consider the high

amount of costs, responsibility and ongoing maintenance needs.

5. Off Road Vehicle Areas Anika Serer, Peel Alliance

At the February meeting of Peel Regional Leaders Forum, an update and discussion on off road vehicle recreation area initiatives in Peel and surrounding areas was provided by Gordon MacMile, Director Strategic Coordination and Delivery at Department of Local Government, Sport and Cultural Industries.





Key points from Mr MacMile's presentation included: • State Trailbike Strategy 2008 – low hanging fruit has been delivered but it is acknowledged that the ‘big ticket items’ have not been addressed • Website launched in November with information for riders/drivers; retailers; local government. Includes map of permitted and prohibited ORVRAs and information. https://www.dlgsc.wa.gov.au/local-government/community/off-road-vehicle-areas/off-road-vehicle-map • ORV’s – only about 10% of numbers are captured due to not being registered. Previously to register an ORV a Stat Dec was required acknowledging restrictions, this was prohibitive. The process is being reviewed so it can be done online, and retailers educated to include at point of sale. If this increases capture rate to 50% it will increase the funds available to develop and maintain ORVAs (from registration fees). • The Off Road Advisory Committee has been re-established, chaired by Gordon

MacMile Director Strategic Coordination and Service Delivery, Department of Local Government, Sport and Cultural Industries and including representation from local government and interest groups. Helen Sarcich from the Shire of Serpentine Jarrahdale is a member of the committee as a WALGA representative and Kerstin Stender is also a member as a Department of Biodiversity, Conservation and Attractions. The Committee has been tasked with identifying sites suitable for ORVRA with medium term availability (eg up to 30 years) for department/agency investigation and filtering. Minister Murray has requested a short list by the end of the year to action the development of additional ORVRAs. It is suggested that Peel Alliance produce a collaborative list to submit to Helen.

It was agreed that each local government should develop a list of potential areas within their locality that may be suitable, based on site assessment and feasibility, for off road vehicles, for submission to the Off Road Advisory Committee via Helen Sarcich.

Mr MacMile provided links to resources that may assist with assessment and feasibility:

WA State Trail Bike Strategy – link at http://www.tbma.com.au/stbs

Manjimup Trail Bike Hub – Feasibility – link at https://www.manjimup.wa.gov.au/our-services/sportandrec/Documents/Manjimup%20TBTH%20Feasibility%20Report_FINAL.pdf (Pages 69 onwards covers trails and trails planning / infrastructure)

Key points from the discussion were:

• Any development of an off road vehicle area should go through the 8 step process and align with Trailbike Strategy 2008.

• The Trailbike Strategy 2008 is still current and comprehensive. • State Trailbike Strategy – heavy in cost and maintenance, key consideration is the

sustainability and management model. Whoever is developing needs the capacity, income stream, resources, skills and time.

• The Recreational Trailbike Riders Association has emailed requesting a $10,000 contribution from Peel LGA’s to undertake a South Metro Peel Trail Bike Regional Master Plan. In this current climate, LGA's do not have the funding for this.



https://www.dlgsc.wa.gov.au/local-government/community/off-road-vehicle-areas/off-road-vehicle-map

https://www.dlgsc.wa.gov.au/local-government/community/off-road-vehicle-areas/off-road-vehicle-map

http://www.tbma.com.au/stbs

https://www.manjimup.wa.gov.au/our-services/sportandrec/Documents/Manjimup%20TBTH%20Feasibility%20Report_FINAL.pdf

https://www.manjimup.wa.gov.au/our-services/sportandrec/Documents/Manjimup%20TBTH%20Feasibility%20Report_FINAL.pdf



• The Committee reiterated that Off road vehicle use transcends local and regional boundaries and that the State must play the primary role in the master planning process, with input from all stakeholders to identify, develop and manage a sufficient number of approved ORV areas to effectively cater for all classes of off road vehicle use.

• There is potential from an economic development point of view – if any LGA has a piece of suitable land, they could do an EOI with any proponent to do the planning and go through all the approvals etc. putting the onus on the developer to do the development work and run it.

• Potential land could include spent mining land which is difficult to rehabilitate. An initiative worth looking at is the new CRC TIME (Transformations in Mining Economies) https://smi.uq.edu.au/crc-time

• There are some funds in the ORV account from registrations. Although not a large amount of money, this could be used to support development and management of facilities however overall the implementation of the Trailbike Strategy 2008 is stuck.

Action: Anika Serer (Peel Alliance) to email Peel CEO’s requesting identification of possible land within their respective LGA’s and provide a list of any potential sites to submit to the State ORV Advisory Committee for review, investigation and referral to stakeholders.

Action: Helen Sarcich (SJ) to check if the Terms of Reference for the ORV Advisory Committee can be shared and share if so allowed.

6. Review Committee Priorities Committee Priorities Status Update remains unchanged.

7. Other business Next Meeting – Presentation of the draft Signage Guidelines - Kerstin Stender - Department of Biodiversity, Conservation and Attractions

8. Closure The meeting closed at 10.30am.

9. Next Meeting 13 August 2020



https://smi.uq.edu.au/crc-time

Trails Governance and SustainabilityDwellingup Adventure Trails

Prepared by Kelvin BarrJune 2020



Trails Development Series 1

• A guide to:

– Trail Development Process– Community Consultation– Multi Criteria Decision

Analysis– Checklists and Templates



Trails Development Series 2

• Stage 2 : Framework– Management Model : ‘All

trails must have an agreed management model detailing how trails will be developed, managed and maintained to ensure long term sustainability’.



DAT Management Model 3

• PROJECT PLAN– Implementation

Methodology– Governance Plan

• MOU– Roles and

Responsibilities– Governance

Framework



Governance Framework and Sustainability Business Model 4

• Stage 8 – Trails Development Process– Responsibilities, Funding

and Resources– Maintenance program– Trail Adoption– Hazard Inspection and

Reporting– Visitor statistics– Marketing– Trail Renewal




• Option 1 - Public Delivery and Operationa) DBCA and SoM sole

managementb) Agency Management

group with MOU




• Option 2 - Public Delivery and Community Operationa) Agency managed

supported by community groups

b) Agency/Community Management Group




• Option 3 - Foundation or Incorporated Associationa) Integrated Association

or Foundationb) Separate Association

or Foundation




• Preferred – Agency/Community Management Group– Joint decision making (priorities for management;

maintenance; development)– Easy to set up– Maximises leverage expertise of all partners– Improves visitor experience and trail networks– Leverages a range of funding sources– Clarity on responsibility and authority



Agency/Community Management Group 9

• Agency/Community Management group– Governance structure– Membership– Functions

• Finance Options– Revenue streams– Operation and

maintenance costs– Budget

• Dwellingup Adventure Trails Management Group/CommitteeGovernance

Structure

• DBCA• SOM• Dwellingup Compact• DLGSC• Westcycle• Peel Mountain Bike Club• Tourism Western Australia• Peel Development Commission

Membership

• Strategy• Priority setting• Marketing direction• Fund raising/revenue• Grants• Partnerships• Volunteers• Maintenance schedules

Functions




• Next Steps

– Membership group– Income streams– Operational and

maintenance budgets– Long term succession

planning

