F.Y.: 2015

Cost Center: 203001

Obj. Code:

Amount:

Vendor #:

Bid #: 15-144212

MINNESOTA STATE COLLEGES AND UNIVERSITIES

ST. CLOUD STATE UNIVERSITY

St. Cloud State University, Purchasing

Contact Person: Doris Frieler

Telephone: (320) 308-4001 Date: 10/29/2014 Please submit bid ON THIS FORM showing your lowest price, terms, time for acceptance, and earliest delivery date, on the items listed below. Catalog references are descriptive but not restrictive, and indicate the quality desire. Please show catalog references, trade names, or other complete description on the items you proposed to furnish. Return one copy to us properly filled out with unit and total prices on each item. Faxed or e-mailed bids will not be accepted. Bids containing any alteration or erasure will be rejected unless initialed as required by law. Bids made in pencil will be rejected, original signatures only. Bids awarded based on lot bid. St. Cloud State University reserves the right to accept or reject any or all Offers and to waive any informality contained in such offers. Point of Destination: St. Cloud State University, Maintenance Building Delivery Required: January 5, 2015 A bid must be received not later than 3:00 P.M in the Business Office, on November 13, 2014 Location: St. Cloud State University 720 4th Avenue South, AS 122 St. Cloud, MN 56301-4498 In compliance with the above invitation for bids, and subject to all the conditions thereof, the undersigned offers, and agrees, if this bid is accepted within thirty (30) days from the date of the opening, to furnish delivered to point of destination any or all items upon which prices are quoted, at the price set opposite each item. Item No.

Description of Article or Service

Quantity

Unit Price

Total

A mandatory pre-bid is November 3rd @ 11:00 AM in the ISELF Bldg. Room 110 for the Audio Visual Multi-Function Classroom Scope: Overall Description This system is a multi-function room. There are 2 ceiling mounted projectors, and 5- 90” wall mounted displays with hi-resolution touch overlays. Each display is to be feed from an SVSI 2K series decoder. There will be a single instructor’s station in the middle of the room. There is an in-floor j-box in place and has some CAT-6 cabling already installed that can be used for this project. There is an equipment rack in the adjacent communication closet that has been installed and will be used to house the equipment for this project. The focal point of this project will be the 5 large LCD monitors at the front of the room. This is where the majority of the class material will be displayed. Instructor Station Requirements The instructor’s station will house a Wacom CINTIQ22 (OFE), a routable confidence monitor, a Crestron TSW-1050 touchscreen, and AV inputs for 2 laptop connectivity. Included in this design will be at minimum a 6ft x 2ft work space at the station to hold all of the instructor’s classroom items. This can be accomplished in a couple different ways.

1. A main surface and side shelves 2. One solid top that meets the dimensions from above.

There will be at minimum (2) 15 amp power outlets installed in the working surface mentioned above. These will be for users to power BYOD devices Input Sources The sources will be the following:

1. Main source Single PC (OFE) with multiple video output cards.

2. Laptop source 1 (auto selecting) a. HDMI connection

i. The HDMI cable will have a Liberty DL-AR adapter ring attached to it.

ii. The laptop HDMI cable will need to be red in color.

b. VGA (HD-15) connection with analog audio i. This will be scaled to HDMI at the instructor

station

3. Laptop source 2 (auto selecting) a. HDMI connection

i. The HDMI cable will have a Liberty DL-AR adapter ring attached to it.

ii. The laptop HDMI cable will need to be red in color.

b. VGA (HD-15) connection with analog audio i. This will be scaled to HDMI at the instructor

station.

4. Doc Cam Source a. Ceiling mounted Wolfvision VZ-C32 camera. The Doc

Cam will be controlled by the Crestron control processor. At minimum the touch panel will have buttons for zoom, focus, and power control. This source will be powered up when the room is turned on and will power down when the room is shut down.

5. Camera Source a. 2 Vaddio PTZ cameras mounted on the south ceiling.

These cameras are for lecture capture and need accommodate the following:

i. Wide enough field of view to zoom in on the front screens and still have at least half of the front monitors in the field of view.

ii. Internal preset for use with pressure pad installation

b. Since this room will use the cameras for purposes other than just video conferencing the camera locations are important. The cameras will be mounted from the ceiling.

c. 6 Pressure pads to control the cameras presets. Each

monitor has its own pressure pad to trigger the camera to track the instructor’s position. One will be located near the instructor station. This one will trigger the camera to focus on the instructor.

6. Source switching a. The pressure pads will also trigger switching into the

presentation input of the codec. Since each monitor is a source when the instructor is standing in front of the monitor the feed to the codec will be the same feed as that monitor.

b. The pressure pads will also switch the camera input on the codec. Depending on what side of the room the instructor is on will drive what camera is actively showing the instructor. When the instructor activates the camera change the focus in the codec should follow.

Monitors & Projectors The existing ceiling mounted Sony VPL-FH-30 projectors (OFE) will be re-hung by the contractor and face east and west. They will project on 2 Dalite 65” x 113” diagonal fixed frame screens. These screens are to be centered horizontally on the walls. Additionally, the screens must be hung from the ceiling and cannot be mounted to the walls. One of the walls were built as demountable, and therefore can’t have anything attached to it. The main focus of the room are the (5) 90” LCD wall mounted displays. These are to have a hi-resolution touch overlay. The touch information is to be extended via the SVSI decoders to the main PC. The main PC will display a single, very large desktop, on the 5 displays. Communications Closet There is a Middle Atlantic 44ru rack in the closet for this room. It currently has the existing equipment for room 110 which will be removed. It also has a small amount of other AV equipment, which will stay. There will be a rack mounted Crestron TSW-1050 touchscreen in the equipment rack for routing and system control. There will also be a rack mounted 17” LCD monitor with an SVSI Decoder for monitoring purposes. This rack will also house the audio server and Ethernet switch for the SVSI network. Audio Currently, installed in this rooms are 4 in-ceiling Extron Flat field speakers (OFE). These are to be re-used. However, a separate power amplifier is to be provided by the contractor. This amplifier is to be sufficient enough to suit the room when filled to capacity.

1. Microphones a. The audio system will include a sufficient number of

fixed microphones to cover the room. Since the ceiling is low, hanging microphones are not an option.

b. The focus will be on instruction not on in class

conversation. So the mic placement should consider that. The mics should be focused on the front with the secondary task of covering the audience.

2. There will need to be at least 2 wireless mics (either Lapel Shure ULXP M1 or countryman style).

3. Audio Processor a. This option should include a central Biamp Audio

processor, Tesira or Forte series. This will be connected to all available audio sources. It will also connect to any peripheral audio input device. Including, but not limited to the PC, Codec and speakers. There will also be a VOIP phone interface to the audio system.

Video conferencing Cisco Codec either the C-Series or the Sx80 All codec Inputs and outputs routed through SVSI encoders(2) and decoders(2) Camera tracking and presets Dialing / Directory Control There will be a Crestron AV3 control processor (OFE) available for this project and be housed in the communication closet adjacent to the room. All signal routing will be done via the Crestron touchscreen and will control the SVSI transmission system. Included in the program will be presets that will recall different routing configurations. Crestron control/GUI configuration: The GUI needs to be designed for ease of use. The GUI will need to be approved by the SCSU AV team and the SCSU usability expert.

1. St Cloud State will provide a sample GUI file for you to use. This will be used as the basis for the design. This touch panel doesn’t need to be copied, but can be used for the basic design. With this we can keep continuity with the rest of campus.

2. Header with information a. This will have the time and date b. Name of display or endpoint that is active when it is

selected 3. Warm up page/cooling page

a. This will show the time remaining for the system to power up/shutdown

b. At start up the system will recall a pre-defined audio preset. This will allow the system to return to the base setting when the system is powering on

4. Main start page a. This will be a touch to begin page. This will allow a user

to turn on the system by either selecting a source or pressing on the page.

5. Source selection page a. This will allow the user to main source switching. b. When the cameras are selected a camera control will pop

up and allow the user to pan/tilt/zoom the camera. As well as, recall the saved presets.

6. Hidden/instructor set up page a. The page will have an passcode/secret button to allow

user to gain access b. This will allow each instructor to set up pre-defined

(preset) routing of the SVSI equipment. c. Each user will be able to save their desired presets and

assign a their own naming convention to them d. A mute image option that will allow the user to shut

off/disconnect the video to a particular screen(s) e. Separate control for all displays

7. Tech page a. The tech page will be pass protected(this is a separate

page and password associated with it) b. This will allow the techs to change settings and do more

advanced settings c. Signal page that gives real time feedback to show what

devices are connected d. Separate control for all displays

8. Help Page a. This page is used along with roomview to contact the

helpdesk when users have problems 9. Audio subpage will be on every page in order to adjust room

volume a. allow users to control the main room audio b. allow users to adjust the mic audio

10. Mic subpage will be included on every page to control mics 11. Xpanel

a. This will have all functionality of the touch panel 12. Roomview SCSU AV team will provide Join numbers for the

below a. System power on and off b. Timer that counts how long the system has been on c. Monitor power feedback for each monitor

There will also be an ‘Options” page that allows the user to control individual signal routing throughout the room to all displays and sources. There will be a system wide power control that will control the power for all the displays, cameras, and necessary equipment. One (1) Crestron PC-1 should be in the equipment rack for main power for devices that are not controlled. The will be basic volume controls for the audio system in the room (Volume up/down/mute) with a level bar graph. Source selection will be Main PC, Doc Cam, Laptop HDMI, Laptop VGA. User Presets. Setting up user presets Master routing panel for setting up presets Possibility of a “secret” page for the preset setting User sets routing, saves with a name. The user name is then shown on the preset. Presets are saved as a file, not in NVRAM. Ability to save, load and delete presets Other

- Include 1 spare SVSI Encoder, in un-opened box - Include 1 spare SVSI Decoder, in un-opened box - All software is sole property of St. Cloud State University. All

software will be delivered on a Thumb Drive, to include a Graphic files, Un-compiled programs / modules that were used.

- A final as-built schematics drawing in Microsoft Visio format, will also be included on the software CD.

- Software CD is to be delivered by March 1st,2015. - Contractor will provide an additional 2 visits for programming

changes - Contractor will provide On-site training - Contractor will provide a minimum of 2 years of tech visits for

troubleshooting or minor changes/ programming revisions. Beginning date is effective on actual date of project acceptance.

Vendor must also verify and accept the following conditions: -Contractor must be Crestron Certified. -Contractor Headquarters must be within 70 mile radius of St. Cloud State University -1st draft of line drawings, to be reviewed by SCSU ITS -Equipment list - major devices and prices -As Built Drawings submitted to SCSU by the contractor when project is completed. -Liquidated damages – The Audio/Video system must be operational in presentation mode and able to be recording the PTZ Cameras, the multiple signals from the Main PC, and room microphones, by January 5, 2015. The video conferencing can be secondary and must be completed by February 1, 2015. The CD and software to be delivered by March 1, 2015. Penalty amount is 2% of the bid amount per day. ACORD - CERTIFICATE OF INSURANCE The Contractor shall maintain, during the life of this Contract, the following minimum insurance requirements: General Liability: $2 Million Combined Single Limit per Occurrence, or $2 Million Aggregate Single Limit per Occurrence; Automobile Liability: $2 Million Combined Single Limit per Occurrence, or $2 Million Aggregate Single Limit per Occurrence. CERTIFICATE OF COMPLIANCE A Certificate of Compliance is enclosed. The Compliance statement must be completed by the vendor and returned with the bid. Failure to do so may result in rejection of the bid. TOTAL LOT BID DEDUCT #1- No Instructor’s Console

It is understood that this is NOT a Purchase Order but a request for bid. All shipments to the STATE are Exempt from Sales and

Transportation Tax.

The following information must be filled in; otherwise bid may not be considered.

In stock for immediate delivery, Item No.

TERMS . Discount offered for less than 30 days will not be considered in making award.

M.S.16A. 41, Subd.1, prohibits the State from paying in advance.

Targeted Vendor *_______ Economically Disadvantaged Vendor *______

* Must be certified as such by the Department of Administration, State of Minnesota, under the targeted group small business

procurement program.

Firm Name

Signature in Ink By Print Name/Title

Address

City, State, Zip Vendor’s Phone No. ( )

Date of Bid

Concept of Future Room