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THE REPUBLIC OF UGANDA

MINISTRY OF INFORMATION AND COMMUNICATIONMINISTRY OF INFORMATION AND COMMUNICATIONMINISTRY OF INFORMATION AND COMMUNICATIONMINISTRY OF INFORMATION AND COMMUNICATIONSSSS

TECHNOLOGYTECHNOLOGYTECHNOLOGYTECHNOLOGY

MINISTERIAL MINISTERIAL MINISTERIAL MINISTERIAL POLICY STATEMENT POLICY STATEMENT POLICY STATEMENT POLICY STATEMENT

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FINANCIAL YEAR 2007/2008FINANCIAL YEAR 2007/2008FINANCIAL YEAR 2007/2008FINANCIAL YEAR 2007/2008

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JUNE 200JUNE 200JUNE 200JUNE 2007777

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TABLE OF CONTENTS

LIST OF TABLES...................................................................................................................................... IV

LIST OF ANNEXES ....................................................................................................................................V

LIST OF ACRONYMS AND ABBREVIATIONS .................................................................................. VI

EXECUTIVE SUMMARY ........................................................................................................................ IX

1.0 BACKGROUND .............................................................................................................. 1

1.1 VISION STATEMENT ..................................................................................................... 1 1.2 MISSION STATEMENT, MANDATE AND FUNCTIONS ............................................ 1

1.2.1 MISSION STATEMENT ..................................................................................................... 1 1.2.2 MANDATE......................................................................................................................... 1

1.3 STRUCTURE AND FUNCTIONS.................................................................................... 1 1.3.1 STRUCTURE ..................................................................................................................... 1 1.3.2 KEY FUNCTIONS OF THE MINISTRY ............................................................................ 2 1.3.3 FUNCTIONS OF DIRECTORATE OF COMMUNICATIONS AND BROADCASTING

INFRASTRUCTURE.......................................................................................................... 2 1.3.4 FUNCTIONS OF DIRECTORATE OF INFORMATION TECHNOLOGY AND

MANAGEMENT SERVICES.............................................................................................. 3 1.3.5 FUNCTIONS OF FINANCE AND ADMINISTRATION.................................................... 3 1.3.6 FUNCTIONS OF DIVISION OF PLANNING ................................................................... 4

1.4 STATEMENT OF SECTOR OBJECTIVES...................................................................... 4 1.4.1 COMMUNICATIONS AND BROADCASTING SUB - SECTOR ....................................... 4 1.4.2 INFORMATION TECHNOLOGY SUB – SECTOR ........................................................... 5

1.5 POLICY FRAMEWORK .................................................................................................. 5

2.0 ACHIEVEMENTS IN THE PAST FINANCIAL YEAR 2006/07.............................. 12

2.1 COMMUNICATIONS .................................................................................................... 12 2.1.1 PHYSICAL PERFORMANCE.......................................................................................... 12 2.1.2 FINANCIAL PERFORMANCE........................................................................................ 13

2.2 INFORMATION TECHNOLOGY.................................................................................. 13 2.2.1 PHYSICAL PERFORMANCE.......................................................................................... 13 2.2.1 FINANCIAL PERFORMANCE........................................................................................ 14

2.3 FINANCE AND ADMINISTRATION ........................................................................... 14 2.3.1 PHYSICAL PERFORMANCE.......................................................................................... 14 2.3.2 FINANCIAL PERFORMANCE........................................................................................ 14

3.0 BUDGET RESOURCES ............................................................................................... 15

3.1 EXPENDITURE, NON TAX REVENUE AND ARREARS FOR FY 2006/07............... 15 3.2 MINSTRY STAFF NUMBERS....................................................................................... 15 3.3 VEHICLES AND OTHER ASSETS ............................................................................... 15 3.4 VEHICLES BY CAPACITY ........................................................................................... 16

4.0 PHYSICAL PERFORMANCE .................................................................................... 17

4.1 DIRECTORATE OF COMMUNICATIONS AND BROADCASTING......................... 17 4.2 DIRECTORATE OF INFORMATION TECHNOLOGY AND...................................... 17 MANAGEMENT SERVICES ......................................................................................... 17 4.3 DIVISION OF PLANNING............................................................................................. 18

5.0 BUDGET PROPOSALS FOR FINANCIAL YEAR 2007/08..................................... 19

5.1 RECURRENT BUDGET................................................................................................. 19 5.2 DEVELOPMENT BUDGET ........................................................................................... 19 5.3 OVERALL REQUIREMENT ......................................................................................... 20

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5.4 ON-GOING POLICIES AND PROGRAMMES ............................................................. 20 5.5 NEW POLICIES AND PROGRAMMES ........................................................................ 21

6.0 CONCLUSION .............................................................................................................. 22

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LIST OF TABLES Table 1: Recurrent Budget Performance for FY2006/07............................................................................ xiii Table 2: Development Budget Performance for FY 2006/07...................................................................... xiii Table 3: Recurrent budget proposal for FY 2007/08................................................................................... xvi Table 4: Development budget proposal for FY 2007/08 ............................................................................ xvii Table 5: Sector and Ministry objective linkages ............................................................................................ 6 Table 6: Communications Physical performance ......................................................................................... 12 Table 7: Communications Recurrent Budget Performance for 2006/07....................................................... 13 Table 8: Information Technology Development budget for FY 2006/07..................................................... 13 Table 9: Information Technology physical performance for FY 2006/07.................................................... 13 Table 10: Information Technology Recurrent Budget Performance for 2006/07......................................... 14 Table 11: Information technology development budget performance for FY 2006/07 ................................ 14 Table 12: Finance and Administration physical performance for FY 2006/07 ............................................ 14 Table 13: Finance and Administration Recurrent Budget Performance for 2006/07 ................................... 14 Table 14: Finance and Administration development budget for FY 2006/07 .............................................. 14 Table 15: Expenditure, non tax revenue and arrears for FY 2006/07........................................................... 15 Table 16: Ministry staff numbers ................................................................................................................. 15 Table 17: Ministry vehicles and other assets ................................................................................................ 15 Table 18: Ministry vehicles by capacity....................................................................................................... 16 Table 19: Physical performance of directorate of communications and broadcasting infrastructure ........... 17 Table 20: Physical performance of directorate of Information Technology and Management Services ...... 17 Table 21: Physical performance of Division of Planning............................................................................. 18 Table 22: Recurrent budge proposals for FY 2007/08 ................................................................................. 19 Table 23: Development budget proposals for FY 2007/08........................................................................... 19 Table 24: Overall Ministry requirements for FY 2007/08............................................................................ 20 Table 25: Outputs, activities and costs of programmes under existing policies ........................................... 21 Table 26: New Policies and programs for FY 2007/08 ................................................................................ 21

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LIST OF ANNEXES

Annex A: Ministry Structure and Establishment

Annex B: Development Project Profiles

Annex C: Autonomous Institutions under the Ministry

Annex D: Definition of Information and Communications Technology

Annex E: CHOGM Work plan and Budget

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LIST OF ACRONYMS AND ABBREVIATIONS

ABB Activity Based Budgeting BOT Build-Operate-Transfer BC Broadcasting Council CHOGM Commonwealth Heads of Governments Meeting CBOs Community Based Organizations COMESA Common Market for Eastern and Southern Africa EAC East African Community EDGE Enhanced Data Rates for GSM Evolution FY Financial Year GoU Government of Uganda GPRS General Packet Radio Services IDA International Development Agency (of the World Bank) ICT Information and Communications Technology IP Internet Protocol ISO International Standard Organization IT Information Technology ITU International Telecommunication Union LAN/WAN Local Area Network/Wide Area Network MDGs Millennium Development Goals MoFPED Ministry of Finance, Planning and Economic Development MoICT Ministry of Information and Communications Technology MoWHC Ministry of Works, Housing and Communications MTEF Medium Term Expenditure Framework MPS Ministerial Policy Statement NDF Nordic Development Fund NITA-U National Information Technology Authority – Uganda OOB Output Oriented Budgeting PAF Poverty Action Fund PEAP Poverty Eradication Action Plan PMA Plan for Modernization of Agriculture PoP Point of Presence PPDPA Public Procurement and Disposal of Public Assets

Authority PPP Public Private Partnership RCDF Rural Communications Development Fund RCDS Rural Communications Development Scheme ROM Results Oriented Management SWG Sector Working Group TOR Terms of Reference UCC Uganda Communications Commission UPL Uganda Post Limited UPU Universal Postal Union UTL Uganda Telecom Limited VoIP Voice Over Internet Protocol

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Telephone: + 256-414-236262 Fax: +256-414-231314 In any correspondence on this subject please quote: No: MO/ICT/01

THE REPUBLIC OF UGANDA

Ministry of Information, and

Communications Technology

P O Box 7817,

KAMPALA,

Uganda.

27th June 2007 The Rt. Hon. Speaker of Parliament, Parliament Building, P. O. Box 7178, KAMPALA. Hon Speaker, Sir, MINISTERIAL BUDGET POLICY STATEMENT FOR THE FY 2007/2008

I am indeed pleased to present to the Parliament the Budget Policy Statement for the Ministry of Information and Communications Technology for the Financial Year 2007/2008. The Policy Statement is in fulfilment of the requirement of the Budget Act, 2001 and states the Mandate, Vision and Mission of the Ministry. It spells out the functions, strategic objectives and policy framework of the Sector. The Policy Statement also outlines the achievements in both physical and financial terms and reports on challenges encountered in the financial year 2006/2007. It also indicates the set out plans and programmes for implementation for the FY 2007/2008, putting emphasis on key outputs and targets, inline with the Result Oriented Management (ROM) and Output Oriented Budgeting (OOB), and the financial resources anticipated. Following the creation of the Ministry last year, it received limited resource allocations for the implementation of various plans, programmes and projects. During the FY 2006/2007, the Ministry achieved a physical performance of 75% while the budgetary performance for both non-wage Recurrent and Development Budgets was at 100% and 540%, respectively. The large percentage for development is due to a reallocation of Ushs. 450 Million which was used to enable the Ministry to acquire the necessary operational logistics such as furniture, office and transport equipment. The proposed resource allocations for the FY 2007/2008 will be as follows: - a) Non-wage Recurrent Expenditure - Ushs 1,700,000,000 b) Wage Recurrent - Ushs 754,281,000 c) Development Expenditure - Ushs 4,200,350,000 d) Taxes - Ushs 2,600,000,000

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This makes a total allocation amounting to UShs 9,254,631,000 for the Ministry. Honourable Speaker, Sir, I wish to point out that there has been close collaboration within Government; the Ministry of Public Service, Ministry of Finance, Planning and Economic Development and Private sector that have supported the Ministry to take off and establish itself. This has included finding a home for the Ministry and obtaining funds to cater for limited amount of furniture and equipment. However, the Ministry still needs more support in obtaining funds for both recurrent and capital development budgets to enable the Ministry establish itself firmly, implement its activities, plans, programmes and projects to fulfil its mandate. The Policy Statement is arranged as follows: Executive Summary

Chapter 1: The Background, in which the Sector Vision, Mission, Mandate, Policies and Strategic Objectives are outlined;

Chapter 2: The Sector achievements of the past FY 2006/07 are highlighted;

Chapter 3: Planned Activities and Budget Proposals for FY 2007/08;

Chapter 4: Physical performance of the Ministry;

Chapter 5: Budget proposal for FY 2007/08;

Chapter 6: Conclusion;

Annex A: The approved Ministry Structure and Establishment;

Annex B: Development Project Profiles;

Annex C: Autonomous Institutions under the Ministry;

Annex D: Definition of Information and Communications Technology. Annex E: CHOGM ICT work plan and Budget Honourable Speaker, Sir, I wish on behalf of my Ministry to most sincerely thank all our Development Partners, the Parliamentary Sessional Committee on Information and Communications Technology (ICT), the Standing Committee on the Economy, the Budget Committee and Members of Parliament for the support extended to the Sector. This has enabled the Sector achieve its Planned activities and to progressively contribute to the Government’s PEAP. The Ministry looks forward to this continued support. I, hereby, submit the Budget Policy Statement for my Ministry comprising both Recurrent and Development Budget Estimates of UShs 9.254 billion to be approved by Parliament to fund the various planned activities, programmes and projects under the Ministry in the FY 2007/2008. Dr. Ham-Mukasa Mulira MINISTER OF INFORMATION AND COMMUNICATIONS TECHNOLOGY (ICT)

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EXECUTIVE SUMMARY

1.0 INTRODUCTION Mr. Speaker, Sir, and Honourable Members of Parliament, this Ministerial Policy Statement for the Information and Communications Technology Sector focuses on sector policies, objectives, achievements and financial performance in FY 2006/2007. It also outlines the planned activities and financial proposals for the FY 2007/08. It is based on the Sector Wide Approach (SWAP). It takes into consideration the Results Oriented Management (ROM), Output Oriented Budgeting (OOB), Medium Term Expenditure Framework (MTEF) Indicative Figures from the Budget Call Circular of Ministry of Finance, Planning and Economic Development (MoFPED) and priorities identified in the revised Poverty Eradication Action Plan (PEAP).

2.0 MANDATE, VISION AND MISSION STATEMENT

2.1 MANDATE

The mandate is to provide strategic and technical leadership, overall coordination, support and advocacy on all matters of policy, laws, regulations and strategy; sustainable, efficient and effective development, harnessing and utilisation of ICT in all spheres of life to enable the country achieve its national development goals.

2.2 VISION STATEMENT

A knowledge-based Uganda where national development, and good governance, are sustainably enhanced and accelerated by timely and secure access to information and efficient application of ICT. 2.3 MISSION STATEMENT

The Mission of the Sector is to promote the development of Information and Communications Technology infrastructure and services throughout the country.

3.0 MINISTRY STRUCTURE AND FUNCTIONS

The Ministry is headed by a Minister who is assisted by one Minister of State. The chief Executive is the Permanent Secretary. There are two Directorates namely, the Directorate of Communications & Broadcasting Infrastructure and the Directorate of Information Technology & Management Services. The Directorate of Communications and Broadcasting Infrastructure comprises the Departments of Telecommunications and Posts, and the one of Broadcasting Infrastructure. The Directorate of Information

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Technology & Management Services comprises the Department of Information Technology and the one of Information Management Services. In addition to the above, there is a Department of Finance and Administration and a Planning Unit which provide support services to the entire Ministry. The details of the proposed Ministry structure are given in Annex A. The affiliate bodies under the Ministry are Uganda Communications Commission (UCC), Broadcasting Council (BC) and Uganda Posts Limited (UPL). It is proposed that NITA-U be under the Ministry.

4.0 ICT SECTOR ACHIEVEMENTS FOR FY 2006/07

4.1 COMMUNICATIONS AND BROADCASTING SUB-SECTOR

4.1.1 POLICY LEVEL

i) Guidelines for service and infrastructure provision under the Draft

Telecommunications Policy 2005 developed and issued. This included full liberalisation of the sector;

ii) National Backbone and e-government Infrastructure project initiated; iii) Pilot project for deployment of wireless Internet Protocol (IP) system in a typical

rural area initiated and equipment procured; iv) Sector performance monitored and evaluated. 4.1.2 REGULATORY LEVEL

i. Subsidy financing was provided to the following projects during the FY2006/07

to promote access and equitable distribution of ICT services;

� 771 Community Information Centres (CICs) under the World Bank projectl

� 23 ICT training centers and are currently operating satisfactorily. � 28 Internet Cafés in the various districts and are currently operating

satisfactorily; � 9 Multi purpose Community based MCTs and are currently operating

satisfactorily; � Websites and informational portals are to be developed for the new 24

districts. The procurement processes is underway.

ii. A baseline study on Postal Services in Uganda was undertaken whose findings shall be used for strategic intervention in the postal sector;

iii. A study to assess the impact of the tax on the uptake of services was undertaken. Findings shall be influence sector taxation policies;

iv. A new licensing regime for service and infrastructure provisioning became effective during the FY. 18 licenses have been issued for public service providers and 3 for infrastructure provisioning;

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v. The national numbering plan was modified; vi. A radio spectrum policy guideline was developed and adopted;

vii. The Commission opened up and adjusted a range of frequency bands to accommodate more players in the market and to cater for the increased demand for wireless broadband;

viii. Three fixed remote monitoring stations were installed in Kampala, Jinja and Masaka;

ix. The film and music industry has been streamlined by promotion of local production and talent and monitoring the mode of operation of video/Cinema

halls.

4.1.3 SECTOR SERVICES

Postal Services (Uganda Post Limited)

i. Extension of the postal network by installing 4000 box rentals implemented; ii. 30 post offices converted into Agencies;

iii. Encompassing new technologies and promoting the use of ICT by counter automation project in the major towns i.e Kampala, Arua, Masindi, Gulu, Mbarara, Mbale and Jinja rolled out;

iv. Preparatory activities encompassing use of Electronic Funds Transfer (EFT) system initiated;

v. Introduction of new products i.e. letter writing in schools branded Posta@schools, direct marketing and hybrid mail;

vi. Fully operational Universal Postal Union (UPU) standard costing module implemented;

vii. Postcode approved by Universal Postal Union (UPU); viii. Mail delivery improved nationally and internationally. (Mail delivery reduced to 1

day where post buses operate and 60% of Mail delivery to Japan and Australia at within a period of 5 days).

Telecommunications services (UTL, MTN, Celtel, etc)

i) Improved access to communication services was registered. 12% of population

own phones fixed or mobile as compared to 7% in the previous year; ii) The number of mobile subscribers in June 2007 was 3.2 million compared to

2.1million in June 2006; iii) The number of fixed line subscribers in June 2007 was 137,000 compared to

100,000 in June 2006; iv) Geographical coverage of GSM networks is at 60%; v) There is broadband and fixed line access in close to 50 districts; vi) International bandwidth is at 72.436 Mbps uplink and 214. 58 Mbps downlink, an

annual increase of 55%;

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vii) Internet PoPs are available in the original districts of the country. Installation of PoPs in the new 24 districts is in advanced stages.

Broadcasting Services

i. Private radio stations have increased from 143 to 153 last financial year;

ii. 3 additional private Television stations have come into operation; iii. A new public broadcaster, Uganda Broadcasting Corporation (UBC), has been

created as a result of a merger of Uganda Television (UTV) and Radio Uganda; iv. Coverage of radio and television services has increased across the entire country.

4.2 INFORMATION TECHNOLOGY SUB-SECTOR

4.2.1 POLICY LEVEL

i) The cyber laws which include the electronic transactions, digital signatures and

computer misuse bills were developed and shall be tabled in Cabinet in to guide the usage of information technology in the country;

ii) Value Added Tax (VAT) on computer equipment waived by Government as an effort to make computers affordable;

iii) Principles and Objectives of the National Information Technology Authority- Uganda (NITA-U) Bill were approved by Cabinet. The Bill has been finalised by the Parliamentary Council and is due for submission to Cabinet;

iv) Guidelines for use of IT issued including government websites initiated; v) Guidelines for provision of affordable low cost computers initiated. 4.2.2 REGULATORY LEVEL

Traditionally Information Technology is not a heavily regulated Sector. Elements of

regulation under the proposed NITA-U bill are limited to:

i) To regulate the electronic signature infrastructure and other related matters as

used in electronic transactions in Uganda;

ii) In liaison with other relevant institutions, to regulate the IT profession in Uganda

in order to ensure its effective promotion and development;

iii) To act as an authentification center for information technology training in

Uganda. 4.2.3 PRIVATE SECTOR

i) Various programmes were initiated to supply computer equipment to schools an other public institutions;

ii) Various Ministries installed Local and Wide Area Networks to improve on their efficiency and to enhance service delivery in the public sector;

iii) Household ownership of computers has increased from 3.5% and 0.4% in urban and rural areas in 2005 to 6% and 0.7% respectively;

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iv) 15% of people who own computers have Internet Connections. 4.3 CHOGM 2007 PREPARATIONS

i. Work plans and budgets for various ICT activities developed. See annex E; ii. CHOFM ICT master pan developed;

iii. CHOGM web portal developed and launched by H.E the President; iv. ICT equipment procured and distributed to various sub-committees; v. CHOGM secretariat network procured and installation to be completed by end of

July 2007; vi. ICT requirement for 8WAMM fulfilled;

vii. Plans for rollout of blackberry services in consultation with the private sector initiated;

viii. Plans for provision of adequate bandwidth for various CHOGM venues in consultation with the private sector initiated.

5.0 FINANCIAL PERFORMANCE FOR FY 2006/07

5.1 RECURRENT BUDGET

The total recurrent budget performance for FY 2006/07 including wage was 79.5%. This low percentage was caused by low performance in the wage recurrent. Table 1: Recurrent Budget Performance for FY2006/07

PROGRAMME / DEPARTMENT FY 2006/2007 (000’Ushs)

Budget Outturn %

Wage 592,056 106,458 18.0

01 Headquarters 250,000 250,000 100

02 Communications 100,000 100,000 100

03 Information Technology 150,000 150,000 100

TOTAL 1,092,056 606,458 79.5

5.2 DEVELOPMENT BUDGET

The development budget performance for FY 2006/07 was 540%. This includes a supplementary release of Ushs 450million. Table 2: Development Budget Performance for FY 2006/07

CATEGORY FY 2006/2007 (000’UShs.)

Budget Outturn %

Strengthening MoICT 100,000 540,000 540

ICT/E-government - - -

TOTAL 540 Note: The Ministry received a supplementary budget of Ushs 450 million to cater for purchase of furniture, office and transport equipment

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6.0 PLANNED ACTIVITIES FOR FY 2007/08

6.1 PLANNED ACTIVITIES UNDER THE MINISTRY

6.1.1 POLICY ISSUES

The main thrust of the ministry in FY 2007/08 will be to create an enabling environment for all stakeholders in the ICT sector. This will entail reviewing and harmonising all ICT sector policies. In addition the ministry will develop policy strategic interventions that will enhance penetration of ICT services in all communities, such as establishment of District information centres.

6.1.2 FINANCE AND ADMINISTRATION

i. Management of the Ministry’s physical, human and financial resources; ii. Coordination of Procurement, distribution and utilization of logistics and other

materials in the Ministry; iii. Study of Audit reports to check on any Financial irregularity; iv. Recruitment and induction of new staff especially in the Technical Departments.

6.1.3 TELECOMMUNICATIONS AND POSTS

i. Review of Draft Telecommunications Policy, 2005; ii. Review of ICT Policy of 2003;

iii. Harmonisation of Communications and Broadcasting sector Policies/Laws; iv. Review of Draft Postal Policy; v. Review of Rural Communication Development Policy;

vi. Promotion of Postal services including use of ICT; vii. Implementation of the National Backbone and e-government Infrastructure

Project; viii. Establishment of 20 district information centres;

ix. Provision of nationwide basic and value added telecommunications services; x. Implementation of Nakaseke wireless IP Project.

6.1.4 BROADCASTING INFRASTRUCTURE

i. Review of Broadcasting Policy; ii. Promotion of Communities broadcasting services;

iii. Monitoring and evaluation of Broadcasting Services.

6.1.5 INFORMATION TECHNOLOGY

i. Finalisation of NITA-U Bill and establishment of NITA-U; ii. Finalisation of Cyber laws;

iii. Development of Information Technology Policy; iv. Development of E-government Implementation framework; v. Promotion of Software development and Hardware assembly.

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6.1.6 INFORMATION MANAGEMENT SYSTEMS

i. Promotion of ICT Outsourcing industry; i. Promotion of e- applications and services;

ii. ICT Capacity building in ICTs in Government. 6.2 PLANNED ACTIVITIES UNDER AFFILIATED INSTITUTIONS

6.2.1 UGANDA COMMUNICATIONS COMMISSION

i) Through PPPs provide strategic intervention in the extension of ICT services in educational institutions, Government health units and agricultural extension units;

ii) Enable the provision of public Data Access Points of speed not less than 256kb/s within each sub county (LC111) of the Administrative districts of Uganda (2004);

iii) Facilitate and support the development of a National Post code for Uganda under PPP;

iv) Implement a regulatory accounting regime aimed at enabling fair competition in the market;

v) Undertake an interconnection cost study for telecommunication sector; vi) Redefine the communication regulations to suit the current market and initiate

legislative amendments to the Communications Act; vii) Initiate plans of migration to digital broadcasting.

6.2.2 UGANDA POSTS LIMITED

i) Uganda Post Limited to build an address management system that will be used

by government and other international and national organizations; ii) Expansion of services by setting up telecenters in selected towns to offer

internet facilities; iii) Home delivery of mail and logistics arm of the business to be put in place; iv) Improvement in the money order systems and controls to be implemented

through the automation of the processes; v) Acquisition and installation of new CCTV system with HDD to enhance mail

security; vi) Acquisition of walkthrough screening machines to improve customers

security; vii) Development of another 5 year strategic plan; viii) Acquisition of an x-ray machine to screen mail for dangerous items; ix) Acquisition of more four buses; x) Having timely reliable Management financial information; xi) Strictly adhering to the Approved Budget and set Financial regulations; xii) Compliance to statutory obligations;

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xiii) Complete location policy by converting the 10 departmental post offices into Agencies;

xiv) Extend Counter Automation to several post offices i.e Jinja, Arua, Kabale, Fortportal, Kasese, Soroti, Lira, Tororo and Hoima;

xv) Launch intercity bus service in Nairobi and Tanzania; xvi) Start Electronic Funds Transfers (EFT) for domestic money orders using IFS

light; xvii) More strategic alliances to be formed.

6.2.3 BROADCASTING COUNCIL

i) Develop digital migration strategies; ii) Encourage broadcasters and independent producers to consider conversion of

their studios, production and communication technologies from analogue to digital;

iii) Establish as digital broadcasting advisory committee to produce a report on technical issues for radio and TV;

iv) Review broadcasting policy in preparation for digital broadcasting to ensure harmonized transition from analogue to digital systems;

v) To establish a framework that takes into account the convergence of technologies in the digital era;

vi) Streamline the operations and issuing of new licences to subscription broadcasters after the removal of monopoly of Multichoice (DSTV) by ensuring that relevant guidelines are in place;

vii) Facilitate the process of conversion from analogue to digital; viii) Streamline operations of the film and music industries by promoting local

production and talent, and ensured that video halls are not used as hubs for criminal elements.

7.0 BUDGET PROPOSALS FOR FY 2007/08


Following approval of the Ministry structure, the total proposed recurrent budget for the Ministry including wage is Ushs. 2,451,281,000 as shown in table 3 below. Table 3: Recurrent budget proposal for FY 2007/08

PROG Department Wage

(000’ Ushs)

Non-wage

(000’ Ushs)

Total

(000’ Ushs)

1. Finance and Administration 320,970 1,168,535 1,489,505

2. Information Technology 131,449 135,249 266,698

3. Information Management Services 110,033 132,806 239,839

4. Broadcasting Infrastructure 99,524 127,242 226,766

5. Telecommunications and Posts 92,305 136,168 228,473

Total 754,281 1,700,000 2,451,281

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The total proposed development budget for the Ministry is Ushs. 4,200,350,000 as shown in table 4 below. Table 4: Development budget proposal for FY 2007/08

Project Amount (000’Ushs)

1. Strengthening of Ministry of ICT 1,500,350

2. National Data Transmission Backbone and e-government Infrastructure 1,900,000

3. ICT/E-government Policy Implementation 800,000

Total 4,200,350

8.0 KEY CHALLENGES FOR THE MEDIUM TERM

The major challenge of the Ministry is fully establishing itself and obtaining financial and human resources. Though most key administrative positions have been filled there is still the challenge of recruitment of technical staff to fully operationalise the recently approved structure. Below are the sectoral challenges:

8.1 COMMUNICATIONS AND BROADCASTING SUB-SECTOR

i. Implementation of the Post-Duopoly Telecommunications Policy Guidelines; ii. Integration of ICTs into the PEAP. A National strategy paper with the theme: “

Role of ICT in delivery of PEAP strategic objectives as an industry for economic development” has been developed by NPA;

iii. Provision of affordable telecommunication services countrywide; iv. Maintenance of current postal network; v. Expansion of the postal network into new districts; vi. Extension of broadcasting services to cover the whole country; and vii. Effects of unreliable power supply.

8.2 INFORMATION TECHNOLOGY SUB-SECTOR

i. Development of appropriate Polices & standards for IT sector; ii. Building awareness for IT in regard to overall national socio-economic

development; iii. Promotion of usage of computers in both rural & urban areas in Government

service provision; iv. Making of IT equipment & services affordable;

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1.0 BACKGROUND Mr. Speaker Sir, and Honourable Members of Parliament, in accordance with the Budget Act, 2001, I hereby present the Ministerial Budget Policy Statement for the Ministry of Information and Communication Technology for the Financial year 2007/08. This Policy Statement is based on the indicative budget ceiling for FY 2007/08. It highlights the achievements of the Information and Communications Technology sector in the FY 2006/07 and details strategies and programmes for implementing critical priorities within the budget provision. The Ministry’s budget is based on a work programme that includes on-going projects and other priority programmes. The Statement has been prepared in accordance with Results Oriented Management (ROM), Output Oriented Budgeting (OOB), Activity Based Budgeting (ABB) and Sector Wide Approaches (SWAP). Efforts have been made to identify priority Sector objectives and policy actions based on Sector targets identified under the revised PEAP. The PEAP is the overall planning framework. In addition, the outputs and indicators identified will fulfil the Millennium Development Goals (MDGs) and the recently approved Infrastructure Development and Rural Development Strategies.

1.1 VISION STATEMENT

A knowledge-based Uganda where national development, and good governance, are sustainably enhanced and accelerated by timely and secure access to information and efficient application of ICT

1.2 MISSION STATEMENT, MANDATE AND FUNCTIONS

1.2.1 MISSION STATEMENT

The Mission of the Sector is to promote the development of Information and Communications Technology infrastructure and services throughout the country.

1.2.2 MANDATE

The mandate is to provide strategic and technical leadership, overall coordination, support and advocacy on all matters of policy, laws, regulations and strategy; sustainable, efficient and effective development, harnessing and utilisation of ICT in all spheres of life to enable the country achieve its national development goals.

1.3 STRUCTURE AND FUNCTIONS

1.3.1 STRUCTURE

The Ministry is headed by a Minister who is also the political head of the Sector. He is assisted by a Minister of State. The Permanent Secretary is the Chief Executive and Accounting Officer, responsible for the overall management of the Ministry. The recently approved Organisational Structure of the Ministry is composed of the following:

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i. A Directorate of Communication & Broadcasting Infrastructure comprising the Departments of Telecommunications & Posts and of Broadcasting Infrastructure;

ii. A Directorate of Information Technology and Information Management Services

comprising the Departments of Information Technology, and Information Management Services;

iii. A Department of Finance and Administration;

iv. The Units of Procurement & Disposal, Internal Audit and Planning;

v. Autonomous Institutions comprising of Uganda Communications Commission (UCC),

Posta Uganda, Broadcasting Council (BC) and the Proposed National Information Technology Authority (NITA-U).

The details of the approved Ministry structure is attached as Annex A and the Establishment Analysis as Annex B. 1.3.2 KEY FUNCTIONS OF THE MINISTRY

i. Providing appropriate, effective and harmonized policy and regulatory framework as

well as strategies, that facilitate sustainable development and application of information and communication technologies in the Country;

ii. Promoting and ensuring the establishment of an appropriate infrastructure that promotes ICT development and at the same time fulfils universal ICT access targets, that meet the global business environment requirements and enables the country achieve its development goals;

iii. Promoting and ensuring widespread proliferation of ICT applications in the public and

private sectors, in support of sustainable development; iv. Providing ICT based professional and technical support and services to all

Government Organs, Local Governments and the Private Sector; and

v. Promoting sustainable investments that enhance quality and equitable delivery of information and ICT services and employment opportunities in rural/remote areas to benefit all communities including the disadvantaged, through Public/Private Partnerships.

1.3.3 FUNCTIONS OF DIRECTORATE OF COMMUNICATIONS AND

BROADCASTING INFRASTRUCTURE

The Directorate of Communications and Broadcasting comprises of Departments of Posts and Telecommunications, and Broadcasting Infrastructure. The following are its functions:

i) Evolving policies and monitoring their implementation in Postal, Telecommunications and Broadcasting sub-sectors;

ii) Putting in place a framework for building national and regional backbone infrastructure;

iii) Coordinating the development of the inter-governmental network;

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iv) Overseeing the performance of Posts, Telecommunications and Broadcasting service providers;

v) Coordinating the implementation of the National ICT Policy and spearheading the e-Government initiative;

vi) Coordinating the work of the ICT Sector Working Groups (SWG) in various Ministries and institutions of Government;

vii) Providing technical assistance to various Ministries in the implementation of the ICT policy, i.e., procurement, recruitment of new staff, etc, with a view of enhancing their capacity; and

viii) Coordinating, monitoring and reporting on implementation of regional and International Organizations’ programmes and recommendations.

ix) Provision of policy guidelines in the development of national broadcasting policies, strategies and master plan.

x) Identifying and advising the Government on all matters of broadcasting development. xi) Prescription of the appropriate radio-frequency spectrum engineering characteristics of

broadcasting services; xii) Ensuring that signal distribution services are open and interoperable, are harmonized

with the region and are able to meet international distribution standards; xiii) Monitor and evaluated technological developments and service trends in the

broadcasting sector and report to the Minister from time to time;

1.3.4 FUNCTIONS OF DIRECTORATE OF INFORMATION TECHNOLOGY AND

MANAGEMENT SERVICES

The Directorate of Information Technology Management Services comprises of

Departments of Information Management Services and Information Technology. The following are its functions:

i) Initiation and leading the development of Government and national IT Policies, Strategies and Master Plans;

ii) Identification and advising Government on all matters of IT development, utilisation and deployment in such aspects as computer networking, systems development, IT security, training and support;

iii) Formulation of policies on IT standards, IT procurement, implementation, delivery, support, organisation, sustenance, risk management, data protection, security, and contingency planning;

iv) Promotion of proliferation of e-commerce;

v) Coordination and monitoring IT initiatives in Government; and

vi) Provision of policy guidance in establishing an infrastructure for information sharing in Government and related stakeholder agencies;

1.3.5 FUNCTIONS OF FINANCE AND ADMINISTRATION

i) Guiding the Ministry in human resource management matters, policies, rules,

regulations, practices and procedures; ii) Coordinating the preparation and management of the Ministry’s budget; iii) Responsible for safe custody, proper utilisation and accountability for public funds; iv) Documenting and keeping financial records; v) Producing financial statements;

4

vi) Handling in liaison with the Solicitor General all legal matters affecting the Ministry; vii) Managing the Ministry assets; viii) Maintaining a Registry as a Central Databank for managing records; ix) Recruitment and appraisal of staff.

1.3.6 FUNCTIONS OF DIVISION OF PLANNING

The Division of Planning is an independent division reporting directly the Permanent Secretary. Below are its functions:

i) Preparation of the Ministry Strategic Plans;

ii) Carrying out policy research/Studies, reviews as well as evaluation of policies’ implementation and performance in the Ministry;

iii) Monitor, Analyse and Evaluate ROM implementation and performance;

iv) Promote general research and development in the arena of ICTs;

v) Prepare reports on the Ministry performance on the President’s Manifesto;

vi) Ensure that the Ministry prepares detailed proposals for projects/programmes for considerations by the government and donor agencies;

vii) Monitor and evaluate Ministry programmes and their performance to keep track of their relevance, efficiency and effectiveness;

viii) Make returns to Cabinet Secretariat on implementation of Cabinet directive/decision on the sector of ICT;

1.4 STATEMENT OF SECTOR OBJECTIVES

1.4.1 COMMUNICATIONS AND BROADCASTING SUB - SECTOR

The overarching Communications and Broadcasting sub-sector policy is to promote an environment for public and private sector actors to provide efficient, well-distributed and affordable Communications and Broadcasting services and infrastructure throughout the country. Communications and Broadcasting encompasses Telecommunication networks, Broadcasting Infrastructure as well as Postal services. Below are the Communications and Broadcasting sub-sector Policy objectives:

(i) Increase the geographical coverage of telecommunications services up to parish level; (ii) Have in place a balanced and coordinated national and regional communications

backbone infrastructure through the putting in place of an appropriate and conducive enabling environment, licensing, regulation and standardization;

(iii) Ensure special low cost Internet access for schools, universities, libraries, multi-purpose community centres and public service institutions;

(iv) Implementation of the Rural Communications Development Fund; (v) Consolidate the gains of the restructuring of Uganda Post Limited with a view of

ensuring its independence from government funding and its becoming a profit-making and self-sustaining company offering a wide range of modern postal services in a competitive environment;

(vi) Effect liberalization of postal services in areas handling mails weighing less than 1 kg; (vii) Reinvigorate automation of Postal services;

5

(viii) Provide policy guidelines in the development of national broadcasting policies, strategies and master plan;

(ix) Identify and advise the Government on all matters of broadcasting development; Prescribe the appropriate radio-frequency spectrum engineering characteristics of broadcasting services;

(x) Ensure that signal distribution services are open and interoperable, are harmonized with the region and are able to meet international distribution standards.

1.4.2 INFORMATION TECHNOLOGY SUB – SECTOR

(i) Establish Government and National IT Policies, strategies and Master Plans for e-

Government and e-Commerce among others;

(ii) Continually identify and advise Government on all matters of IT development, utilisation and deployment;

(iii) Evolve polices on electronic signature infrastructure and public key infrastructure for use in electronic transactions in the country and internationally;

(iv) Regularly coordinate and monitor IT initiatives in Government

(v) Provide policy guidance in establishing an infrastructure for information sharing in Government and related stakeholders;

(vi) Evolving policies on IT standards in procurement acquisition, implementation, delivery, support, organisation, sustenance, risk management, data protection, security, and contingency planning;

(vii) Provide technical guidance and ensure the establishment of the necessary IT services in preparation for the Commonwealth Heads of Government Meeting (CHOGM 2007).

1.5 POLICY FRAMEWORK

In fulfilment of its mandate, the Ministry has a framework of policy objectives to guide the Sector programmes, projects and activities. Below are the policy objectives and their corresponding policy actions and plans. a) Promote proliferation of ICT Applications throughout the country

i) Promote and enable the building and establishment of an appropriate infrastructure

that supports ICT development and at the same time meets universal ICT access targets;

ii) Promote widespread proliferation of ICT applications in support of sustainable development, in the fields of public administration, business, education, health, employment, environment, agriculture and science, within the framework of e-strategies

iii) Raise the relative priority of ICT projects in requests for international cooperation and assistance on infrastructure development, as well as investment promotion in call centre and other IT incubators

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b) Promote Rural Communications Development

i) Ensure equitable distribution of communication services infrastructure in rural and

remote areas to at least a presence of the network in every parish; and ii) Partner with private sector to promote sustainable investment in rural communication

through use of the Rural Communication Development Fund (RCDF).

c) Promote efficient public and private sector operated postal services

i) Ensure improved mail handling services by all licensed postal operators; ii) Ensure coordinated postal network infrastructure through regulation and

standardisation; and iii) Promote provision of efficient, competitive and commercially viable customer-

oriented postal services. The table below shows the sector and Ministry objectives linkages Table 5: Sector and Ministry objective linkages

NO SECTOR POLICY OBJECTIVES MINISTRY POLICY OBJECTIVES

1. Promote information and communication technology services throughout the country

-Increase the geographical coverage of telecommunications services up to parish level; -Effect liberalization of postal services in areas handling mails weighing less than 1 kg; -Provide technical guidance and ensure the establishment of the necessary IT services.

2. Promote information and communication technology Infrastructure throughout the country

-Evolve polices on electronic signature infrastructure and public key infrastructure for use in electronic transactions in the country and internationally;

-Have in place a balanced and coordinated national and regional communications backbone infrastructure through the putting in place of an appropriate and conducive enabling environment, licensing, regulation and standardization; -Provide policy guidance in establishing an infrastructure for information sharing in Government and related stakeholders.

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1.6 ISSUES RAISED BY THE INFORMATION AND COMMUNICATIONS

TECHNOLOGY COMMITTEE OF PARLIAMENT Question 1:

The Ministry structure, was it approved by the Ministry of Public Service?

Issue: The Ministry Structure Response 1:

The Mandate, Functions and Structure of the Ministry of Information and Communications Technology were approved by Cabinet on 25th April, 2007 as per Minute Number 168 (CT 2007). Question 2:

In view of the Ministry Mandate is there an element of establishing ICT at the District

levels? (The Ministry will place some one in local Government as the IT officer and the

also there 20 District information centres that the Ministry has planned for in the next

financial budget)

Issue: the Ministry mandate visa avis the ICT district levels Response 2:

The Ministry Organisational Structure does not at the moment provide for direct deployment of ICT Officers at the districts from the Centre. However, the mandate allows the support to districts to be given when they request for it given as per the Local Government Act. This support may include among others technical support in both soft and hard ware requirements, monitoring of their IT operations and requirements, linkages between districts and the Central Government IT operations and advice on IT Training Programmes.

Question 3:

How will these District Information Centres function? What is the criterion for choosing

these districts?

Issue: District Information Centres

Response 3:

The National Transmission Backbone and E-Government Project took into consideration the pilot requirement for provision of 20 district information centres as a means of providing a one IT Stop Centre for provision of IT services including IT Training. These centres are to be linked on the National Transmission Backbone and equipped with Computers and Internet facilities. They will be managed by the District Administration (Office of the District Chief Administrative Officer). They will be used by the Public especially farmers and business people to get and send information, thus facilitating contact with the business community around the globe. The centres are planned to greatly enhance the Government Programmes like Plan for Modernisation of Agriculture and “Bonna Baggagawale” (Prosperity for all) Programme among others. The choice of the districts will depend on availability of required ICT infrastructure and capacity of the district to own and sustain the centre. This will be done in consultation with key stakeholders.

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Question 4:

The “Huge Public Expenditure” of the officers to be employed in the Ministry; Hire IT

compliant officers to cut on the expenditure on secretaries, Steno Secretaries, personal

assistants etc.

Issue: Hiring of all round staff in ICT Ministry to reduce “huge public expenditure” Response 4:

The Government of Uganda has minimum structures and requirements that cut across all Government Ministries. These are reviewed from time to time when there is need. At the moment, no changes have been made to accommodate all round officers to be recruited in Government Ministries and Departments as this could have many financial and other requirements not only on the side of Government but also on the staff to be employed. It is the view of the Ministry that this matter be taken further by Parliament with the Ministry responsible for Human Resource i.e. Ministry of Public Service.

Question 5: The Development Budget for the Ministry – strengthening and

establishment of the Ministry.

Issue: Development Budget for the Ministry Of ICT Response 5:

The Ministry of ICT is newly established with the new mandate, structure and functions. Other than the skeleton staff in the department of Communications from the former Ministry of Works, Housing and Communications, the rest of the staff have been posted from various Government Ministries and department under the Public Service Structure and Regulations. To this effect, the Ministry has had to start literally from zero Assets and a token budget at the start of financial year 2006/07. This has only been improved by the supplementary re-allocation of Ushs. 450,000,000/= from the wage bill to buy minimum furniture and vehicles for the Hon. Minister, Hon. Minister of State and Permanent Secretary. In financial year 2007/08, a budgetary provision of Ushs. 1,500,350,000/= has been included to cater for strengthening the Ministry of ICT in terms of procuring furniture, vehicles, computers, training etc building on what has been procured under the supplementary release. Question 6:

How could the Ministry commit for premises yet there was no money to pay off? How

could the Ministry enter agreement and not move in the premises?

Issue: New Ministry Premises

Response 6:

The Statistics House was built as home for Uganda Bureau of Statistics, Uganda Population Secretariat, and Uganda Computer Services/NITA-U. All the staff of the above mentioned Institutions moved into the new premises when it was completed. It so happened that the former Executive Director of Uganda Computer Services, was appointed the Minister of ICT. Since the offices were in Statistics House, he kindly agreed with the staff of UCS to allow him to temporally operate from his former office as Government located other premises to house the new Ministry of ICT. However, as more staff were being posted to the new Ministry, there was an urgent need to locate the premises as all staff could not be accommodated in two rooms that had been lent on

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a temporary terms. To this effect, consultations were made with Ministry of Finance, Planning & Economic Development to provide funds either through the re-allocation of part of the wage bill allocated to the Ministry and could not be wholly used. It was out of this arrangement that the Ministry of ICT identified Social Security House and followed all Government procedures to get the Tenancy Agreement signed. After signing the Agreement, as this was a newly renovated building, there was need to identify a firm to partition the offices on floor 4 for various accommodation as per the PPDA Act. When this was finally completed there was a delay in getting the funds for rent, partitioning costs, furniture and office equipments as well as vehicles for Hon. Minister, Hon. Minister of State, Permanent Secretary and other senior staff of the new Ministry. This was however partly realized after securing a supplementary funding of shs. 450,000,000/= in mid May 2007 which has enabled us to acquire furniture and office equipments hence our immediate shifting to Social Security House at the end of May 2007. We are pleased to inform you that the Ministry of ICT is now housed in its own home in Social Security House, 4th Floor. We must mention however, that with the approved structure, mandate and functions, the Ministry will require more space to house four departments and one division that are not catered for in our new premises. Question 7: Why does the Ministry not retain the current premises at statistics House?

Issue: Staying At Statistics House Response 7:

As clearly explained above, the Statistics House was built for specific requirements and occupation of the Bureau of Statistics, Uganda Population Secretariat, and Uganda Computer Services. The premises are already fully utilized by the above mentioned Institutions. There was therefore no room for the new Ministry of ICT. Question 8:

Interaction with MoFPED in order to streamline the budget. And clear rent, cars for the

Ministers and establish the ministry.

Issue: Budget Process Response 8:

The Ministry wishes to express gratitude for the unwavering support of the ICT Committee of Parliament in the budget process for FY 2007/08 which resulted into the new Ministry of ICT getting a budget that covers Recurrent and Capital Development Expenditure. This process helped us to interact more closely with the Committee and Ministry of Finance, Planning and Economic Development officials in prioritizing the MTEF ceiling to cover the most urgent Ministry priorities for FY 2007/08.

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Question 9:

The electronic bills were they presented to cabinet?

Issue: The Cyber Bills Response 9:

The Ministry has since its inception, at the start of FY 2006/07, been working on a number of bills which include the Cyber Bills. The Cyber Bills cover the Electronic Transactions Bill, Digital Signatures Bill and Computer Misuse Bill. The Drafting Principals of these bills were submitted to Cabinet for consideration. Once the Drafting Principals are approved, the bills will be finalized by the Parliamentary Council, Uganda Law Reform Commission and MOICT while taking into consideration the new changes in technology since the first drafts were developed.

Question 10:

Was the website launched?

Issue: launching of CHOGM web portal Response 10:

The Ministry of ICT is hosting the ICT CHOGM Sub-committee which is composed of representatives of Ministries and Agencies participating in ICT preparations for the forth coming CHOGM 2007 meetings. One of the achievements was, a Web Portal designed for CHOGM. We are happy to report that it was launched by H.E. the President General Kaguta Yoweri Museveni, on 12th March 2007, at Serena Hotel International Conference Centre as one of the activities to commemorate the Commonwealth Day. Question 11:

How about procurement of ICT equipment, is it included in this budget? (CHOGM

budget is different)

Issue: ICT CHOGM BUDGET Response 11:

The Ministry of ICT was given Ushs. 1,600,000,000/= over and above the Ministry budget specifically for the ICT CHOGM procurements and operations. The CHOGM budget is therefore different from the normal ICT Ministry budget. Question 12:

Work plan should be presented to the committee members

Issue: Work plan for ICT CHOGM procurements Response 12:

The work plan for the ICT CHOGM procurements covers among others the development of the CHOGM 2007 Web-Portal, the set up the Local Area Network (LAN) in the MOFA and the provision of ICT equipment to various CHOGM Subcommittees. The details of the Work Plan are attached in the Annex E.

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Question 13:

How far is the process of establishing NITA-U

Issue: Establishing NITA-U Response 13

Cabinet approved the principles and objectives of NITA. The NITA Bill has been drafted by the first Parliamentary Council for approval of the supplementary provisions by Cabinet. There after, it will be submitted to Parliament. Question 14: Who will be managing the Backbone?

Issue: The National Digital Transmission Backbone Infrastructure Project Response 14:

The National Transmission Backbone and e-Government Project is currently being managed directly by the Ministry of ICT. However, arrangements are in place for this programme to be managed by NITA-U when the bill is approved by Parliament and NITA-U is fully established and operational Question 15: Has the loan been approved?

Issue: loan approval Response 15:

The loan for procurement of equipment, services and other requirements for the establishing and implementing the National Transmission Backbone Project is to be handled in three phases. The first phase for US$30M is before Parliament for approval

Question 16: Where is the telemedicine equipment?

Issue: Nakaseke Project Response 16:

The Nakaseke Wireless IP Project is a multi-sectoral project whose components are being implemented by various Government Ministries/Departments. The Ministry of ICT is handling the component covering setting up Internet connectivity to surrounding institutions through an International Telecommunications Union (ITU) grant of . The Ministry was given a grant of Equipment worth US$113,000. This equipment has now been received by the Ministry and arrangements to install it. The Ministry project is not in anyway related to the telemedicine project in Nakaseke. Ministry later established that the telemedicine equipment is under the Jurisdiction of Ministry of Health.

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2.0 ACHIEVEMENTS IN THE PAST FINANCIAL YEAR

2006/07 Mr. Speaker Sir, I am happy to report that during the FY 2006/07, my Ministry’s physical performance resulted in increased investment and widespread use of Information and Communications services. The performance of the Ministry is presented in detail under each Department below while Annex B the development project profiles in which these achievements are further outlined. Annex C Show the performance of autonomous institutions under the Ministry. It should be noted that the performance is presented under a provisional structure in which the Ministry was operating last financial year 2006/07 before the current structure was approved.

2.1 COMMUNICATIONS

2.1.1 PHYSICAL PERFORMANCE

Table 6: Communications Physical performance

FY 2006/07 Outputs

Forecast Actual % Remarks

1. National backbone and e-government project initiated

-Setting up of GOU project implementation team; -Laying of optical fibre cable in Kampala Metropolitan area; -Laying of optical fibre cable from Kampala to Jinja, Bombo and Entebbe.

-GOU implementation team setup; -Optical fibre laid in Kampala; -Optical cable laid between Kampala and Jinja, Bombo and Entebbe

60 -The entire project is through a US$ 106 Million loan. -project is in 3 phases and to connect 28 districts/towns

2. Telecommunication Policy review undertaken and post duopoly policy developed.

Policy guidelines issued for service and infrastructure provision

Policy guidelines issued for service and infrastructure provision

100

3. Pilot project for deployment of wireless IP system for rural Communications in Nakaseke implemented.

-Connection of all project sites; -Training of local community;

-Equipment procured; -Initial site surveys done

50 Project delayed due to lengthy ITU procurement processes.

4. Work plans & budget for CHOGM ICTs developed

-Development of CHOGM work plans and budget

- CHOGM work plans and budget developed

100 MoICT is in charge of all ICT preparations for CHOGM

5. Sector performance monitored.

-Monitoring and evaluation of rollout of Postal, Broadcasting and Telecom services in whole country;

-Rollout of Postal, Broadcasting and Telecom services monitored in some parts of country

40 -Monitored mainly through UCC

6. TETRA Communications network for CHOGM built.

-Building of complete TETRA network; -Training of security personnel in use of TETRA network

-Installation of TETRA network is in progress

40 Network to be used mainly by security personnel.

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2.1.2 FINANCIAL PERFORMANCE

2.1.2.1 Recurrent budget

Table 7: Communications Recurrent Budget Performance for 2006/07

FY 2006/07 (000’UShs) Budget item

Budget Outturn (%)

1. Wage

2. Non-wage 100,000 100,000 100

3. Grants - - -

TOTAL 100,000 100,000 100

2.1.2.2 Development Budget

Table 8: Information Technology Development budget for FY 2006/07

FY 2006/07 (000’UShs) Project

Budget Outturn (%)

1. ICT/E-Government Implementation - - -

TOTAL - - -

2.2 INFORMATION TECHNOLOGY


Table 9: Information Technology physical performance for FY 2006/07

FY 2006/07 Outputs


1. NITA-U Bill finalised and NITA-U established

NITA-U Bill finalised

NITA-U Bill is being drafted by parliamentary council

90

2. CHOGM ICT Master Plan developed

CHOGM ICT Master Plan developed

CHOGM ICT Master Plan developed

100

3. CHOGM Website developed CHOGM Website developed

CHOGM Website developed

100 Website launched by H.E the President.

4. CHOGM Secretariat LAN installed

CHOGM Secretariat LAN installed

-Firm to install LAN procured

20

5. ICT Equipment for various CHOGM Sub-committees procured and distributed

ICT Equipment for various CHOGM Sub-committees procured and distributed

ICT Equipment for various CHOGM Sub-committees procured and distributed

100 MoICT is in charge of all CHOGM ICTs

6. ICT requirement for 8th WAMM put in place

ICT requirement for 8th WAMM put in place

ICT requirement for 8th WAMM put in place

100

7. Guidelines for dissemination of government information developed

-Guidelines for development and update of gov’t web portals developed;

-Guidelines for development and update of gov’t web portals initiated;

20

8. Framework for provision of Computers to schools developed

-Concept paper developed for distribution of computers under Computer Aid initiative; -Competent private firm to distribute computers identified.

-Concept paper developed for distribution of computers under Computer Aid initiative

50

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2.2.2.1 Recurrent Budget Table 10: Information Technology Recurrent Budget Performance for 2006/07


Budget Outturn (%)

1. Wage

2. Non-wage 150,000 150,000 100

3. Grants - - -

TOTAL


Table 11: Information technology development budget performance for FY 2006/07


Budget Outturn (%)

1. NIL - - -

TOTAL - - -

2.3 FINANCE AND ADMINISTRATION


Table 12: Finance and Administration physical performance for FY 2006/07

FY 2006/07 Outputs


1. Ministry of ICT established

-Partitioning of office premises; -Furnishing of office premises with furniture and office equipment; -Shifting to new office premises; -Recruitment of staff -Full facilitation for staff.

-Partitioning of office premises; -Furnishing of office premises with furniture and office equipment; -Shifting to new office premises.

50


2.3.2.1 Recurrent Budget Table 13: Finance and Administration Recurrent Budget Performance for 2006/07


Budget Outturn (%)

1. Wage

2. Non-wage 250,000 250,000 100

3. Grants - -

TOTAL


Table 14: Finance and Administration development budget for FY 2006/07


Budget Outturn (%)

1. Strengthening of Ministry of Information and Communications Technology

100,000 540,000 540

TOTAL 100,000 540,000 540

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3.0 BUDGET RESOURCES

3.1 EXPENDITURE, NON TAX REVENUE AND ARREARS FOR FY

2006/07

Table 15: Expenditure, non tax revenue and arrears for FY 2006/07

FY 2006/07 FY2007/08 MTEF

No. Category GOU

Bn Ushs

Donor

Bn Ushs

Total

Bn Ushs

2006/07

Bn Ushs

2007/08

Bn Ushs

1. Wages 0.6 0.754 - 0.754 0.6 0.754

2. Non wage Recurrent 0.5 1.7 - 1.7 0.5 1.7

3. Arrears - - - - - -

4. Development 0.12 4.2 - 4.2 0.12 4.2

5. Total 1.22 9.254 - 9.254 1.22 9.254

6. Non Tax Revenue - - - - -

Note: The Ministry through the Chinese Government is to receive a loan of US $ 30 Million for development of the National Backbone and e-government infrastructure.

3.2 MINSTRY STAFF NUMBERS

Table 16: Ministry staff numbers

No. FY 2005/06 FY 2006/07 Variation Planned recruitment

FY 2007/08

Total Staffing FY

2007/08

1. Nil 26 26 77 103

3.3 VEHICLES AND OTHER ASSETS Table 17: Ministry vehicles and other assets

No. Type of Asset FY 2005/06

(Numbers)

FY 2006/07,

As of June 30

(Numbers)

Planned

Disposal

2007/08

(Numbers)

Planned

acquisition

2007/08

(Numbers)

Expected

2007/08, As

of June 30

(Numbers)

Vehicles

1. 4WD Vehicles - 6 - 13 19

2. 29 seater minibus - - - 1 1

3. 125c.c motorcycle - - - 5 5

Office equipment

4. Photocopiers - 1 - 8 9

5. LAN - - - 1 1

6. Fax machines - - - 5 5

7. Shredders - - - 5 5

8. Desktop computers - 13 - 57 70

9. Printers - 11 - 59 70

10. Laptops 5 - 15 20

UPS - 8 - 62 70

11. Furniture

12. Office desk 25 - 43 68

13. Office chair 85 - 83 168

14. Secretarial desk 9 - 9 18

15. Secretarial chair 9 - 9 18

16. Boardroom table 1 - - 1

17. Boardroom chair 16 - 14 30

18. Filling cabinets 41 - 39 80

19. Book shelves 6 - 46 52

20. Office sofa sets - - 6 6

21. Coffee sets 1 - 5 6

22. Coat hangers 9 - 51 60

Total -

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3.4 VEHICLES BY CAPACITY

Table 18: Ministry vehicles by capacity

Vehicle Type Capacity(c.c.)

1. Nissan Patrol (Station Wagon) 3500

2. Toyota Landcruiser (Station Wagon) 3000

3. Toyota Hilux Double Cabin (Pickup) 2800

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4.0 PHYSICAL PERFORMANCE This chapter describes the Ministry’s physical performance compared to what was targeted in the last Ministerial Statement 2006/07. The performance is categorised under the newly approved two Directorates and the Planning Unit.

4.1 DIRECTORATE OF COMMUNICATIONS AND BROADCASTING

INFRASTRUCTURE

Table 19: Physical performance of directorate of communications and broadcasting infrastructure

Area Promotion of communications services and infrastructure

No. Indicator Targets for 2006/07

(Output)

Performance Remarks

1. -ICT Secretariat setup Sectoral plans developed and compiled in to a National ICT Master-Plan -Sensitization workshop for National ICT policy held.

National ICT policy Implemented

Set up of secretariat was overtaken by creation of Ministry of ICT

2. New telecom policy submitted to Parliament for final approval

Telecommunication Policy review finalized

-Guidelines issued by Minister on infrastructure and service provision

3. -ICT Master plans developed; -E-Government architecture for the 4 Ministries developed; -Sensitization workshop for the USTDA project held; -Framework for extension of the USTDA project to other ministries developed.

ICT Master Plan & e-Government Network Feasibility study carried out

ICT Master Plan & e-Government Network Feasibility study carried out

Study sponsored by United States Trade Development Agency (USTDA)

4. -Appropriate Internet Protocol Technology for rural communications tested and commissioned in Nakaseke -Sensitization workshop for the Nakaseke project

ITU Supported Wireless Internet Protocol project for Nakaseke implemented

-Equipment procured; -Initial site surveys done

Project delayed due to length ITU procurement processes

5. -Automation of the Ministry registry and development information sharing processes

Ministry LAN commissioned -Wireless GPRS solution installed in place of LAN due to limited resources

Ministry has moved to its premises in June 2007, LAN will be installed next FY

4.2 DIRECTORATE OF INFORMATION TECHNOLOGY AND

MANAGEMENT SERVICES

Table 20: Physical performance of directorate of Information Technology and Management Services

Area Promotion of Information Technology services and infrastructure


(Output)

Performance Remarks

1. -Policy developed; -Policies on IT Standards evolved and publicised -Policy dissemination workshop held.

Government IT policy in place

Background papers pr development of policy written

IT Policy to be fully developed FY 2007/08

2. -E-commerce awareness campaigns held.

E-Commerce promoted

-Cyber bills being drafted to support implementation of e-commerce

Cyber Bills to be finalised in FY 2007/08

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4.3 DIVISION OF PLANNING

Table 21: Physical performance of Division of Planning

Area Promotion of software development and outsourcing


(Output)

Performance Remarks

1. Regularly undertake ICT policy analysis;

Regularly undertake ICT policy analysis;

-ICT Policy analysis undertaken.

Analysis showed need for review of most sector policies

2. Set up one incubator for call centres and study other outsourcing services business opportunities by June 2007;

Set up one incubator for call centres and study other outsourcing services business opportunities by June 2007;

-Background papers for set up of incubator centres being developed.

3. Develop a strategy for promotion of software development for export purposes by June 2007; and

Develop a strategy for promotion of software development for export purposes by June 2007; and

-Strategy for software development being developed.

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5.0 BUDGET PROPOSALS FOR FINANCIAL YEAR 2007/08


The total recurrent budget of the Ministry for FY 2007/08 including wages is Ushs. 2,454,281,000. This amount is within the MTEF ceilings. Table 22: Recurrent budge proposals for FY 2007/08

PROG Department Wage

(000’ Ushs)

Non-wage

(000’ Ushs)

Total

(000’ Ushs)

1. Finance and Administration 320,970 1,168,535 1,489,505

2. Information Technology 131,449 135,249 266,698

3. Information Management Services 110,033 132,806 239,839

4. Broadcasting Infrastructure 99,524 127,242 226,766

5. Telecommunications and Posts 92,305 136,168 228,473

Total 754,281 1,700,000 2,451,281


The total development budget for the Ministry for FY 2007/08 is 4,200,350,000 as shown in table 23 below. The development profiles for each project is attached in annex B. Table 23: Development budget proposals for FY 2007/08

Output Activities Budget

(Billion UShs)

1. Ministry of ICT Established -Procurement of Furniture and office equipment; -Procurement of vehicles;

1.50035

2. National backbone and e-gov’t infrastructure Project implemented

-Setting up of project implementation unit -Procurement of equipment; -Procurement of various consultancies.

0.825

3. ICT Policy, 2003 reviewed. -Development of background papers; -Consultation of stakeholders; -Drafting of new policy.

0.1

4. Telecom Policy reviewed. -Development of background papers; -Consultation of stakeholders; -Drafting of new policy.

0.02

5. IT Policy developed.

-Development of background papers; -Consultation of stakeholders; -Drafting of new policy.

0.11

6. E-government Implementation framework developed.


0.12

7. Pan African e-Network co-ordinated. -setting up of coordination unit -Procurement of equipment;

0.11

8. 20 Pilot District Information Centres establishment

-Procurement of equipment;

1.075

9. Outsourcing Development Strategy Developed


0.13

10. Broadcasting Policy reviewed -Development of background papers; -Consultation of stakeholders; -Drafting of new policy.

0.07

11. ICT Policy implementation framework developed


0.14

Total 4.20035

20

5.3 OVERALL REQUIREMENT

The overall resource requirement including taxes for FY 2007/08 is Ushs. 9,254,631,000/=. Table 24: Overall Ministry requirements for FY 2007/08 Item Amount (ushs ‘000)

1. Wages 754,281

2. Non wage recurrent budget 1,700,000

3. Development budget 4,200,350

4. Taxes 2,600,000

Total 9,254,631

5. Staff 103

5.4 ON-GOING POLICIES AND PROGRAMMES

In carrying out its functions the ICT Sector is guided by the Constitution of the Republic of Uganda 1995 as the overall framework. Another national law that guides the Sector in its operations is the Communications Act of 1996. The following are the existing Acts and Policies under which the Information and Communications sector operates: i) Telecommunications Policy, 1996; ii) Communications Act, 1997; iii) Rural Communications Development Policy, 2001; iv) Information and Communication Technology Policy Framework, 2003; and v) Post-duopoly Telecommunications Policy guidelines issued by the Minister. The policy objectives and strategies that have been implemented since 1996 have brought about notable growth in terms of telephone subscriber numbers as well as substantial improvements in geographical coverage of communications networks. The growth and improvements notwithstanding, worldwide trends have indicated that telephony is a bare minimum. They point to the need to look at the broader Information and Communications Technologies as a tool for Development. This message was more than emphasized at the World Summit on Information Society (WSIS) held in Tunis in November 2005.

21

The table below shows outputs, activities and costs of programmes under the existing policies Table 25: Outputs, activities and costs of programmes under existing policies

Outputs Activities Budget (ush’000) No. Policy

2005/06 2006/07 2005/06 2006/07 2005/06 2006/07

1. Telecommunications Policy

Communication infrastructure developed

Communication infrastructure developed

-Development of national backbone -Licensing of new telecom operators

- *US$ 30Million

2. Rural Communications Development Policy

-Promoting countrywide access to modern communications services including internet access; -Effective roll-out of rural Multi-purpose Community Tele-centers (MCTs) to all districts Ensured.

-Promoting countrywide access to modern communications services including internet access; -Effective roll-out of rural Multi-purpose Community Tele-centers (MCTs) to all districts Ensured.

-The development of internet content and portals for 56 districts, -Installation of 316 public payphone distributed throughout the country -

-Provision of subsidy for the -Establishment of 52 Internet training centers and 45 Internet cafes. -Establishment of pilot call centres

- -

3. Information and Communications Policy

-e-government strategy and action plan developed;

-ICT master plan and e-government feasibility study carried out

70,000 *US$113,000

4. Draft Telecom policy, 2005

-

Post duo-poly Telecom policy guidelines developed

- -

Total 70,000 -

*US$ 113,000 was a grant from USTDA, *US$ 30Milion is a loan from the China Exim Bank

5.5 NEW POLICIES AND PROGRAMMES

The following are proposed policies and laws in the Information and Communications sector: i) Post-Duopoly Telecommunications Policy, 2005; ii) Broadcasting Policy; iii) Information Technology Policy; iv) Postal Policy; v) NITA-U Draft Bill; vi) Communications Act Amendment Bill, 2005; vii) E-commerce Bill; viii) Electronic Signatures Bill. Table 26 below shows the outputs, programs and estimated costs of the new and proposed policies in the Information and communications sector. Table 26: New Policies and programs for FY 2007/08

No. Policy/Programme Outputs Action

Agency/Department

Estimated

cost(Personnel and

funds) Ushs ’000

1. Post-Duopoly Telecom Policy -Telecom sector fully liberalised MoICT, UCC -

2. Postal Policy -Postal services fully regulated and promoted

Posta Uganda, MoICT, UCC

100,000

3. Broadcasting Policy -Broadcasting services and infrastructure fully regulated

BC, MoICT 100,000

4. Information Technology Policy

-IT services fully regulated and promoted NITA-U, MoICT 100,000

22

6.0 CONCLUSION Mr. Speaker Sir and Honourable members, I wish to conclude my policy statement by pointing out that the ICT Sector is one of the priority sectors in the country and will continue to be pivotal to the country’s social economic development. It goes without saying that it is a key pillar of PEAPII.

In consonance with Pillar II of the PEAP which aims at enhancing production, competitiveness and incomes, reliable, safe, an economic efficient and effective transport infrastructure and services are crucial for the economy to grow and remain vibrant. The ICT sector will support agricultural production, industrial development, trade, commerce and tourism, and hence contribute towards rural transformation and modernisation. In addition, the development of ICTs is crucial for the country’s transformation into an Information Society which Uganda, like the rest of the developing world, is endeavouring to become.

This Policy Statement is based on recently approved Ministry structure with two Directorates namely: the Communication & Broadcasting Infrastructure Directorate; the Information Technology & Management Services Directorate; and the affiliated Institutions.

The Ministry of ICT’s mandate is to provide strategic and technical leadership, overall coordination, support and advocacy on all matters of policy, laws, regulations and strategy; sustainable, efficient and effective development, harnessing and utilisation of ICT in all spheres of life to enable the country achieve its national development goals. In FY 2006/07 the major achievement of the sector were:

i) Guidelines for service and infrastructure provision under the Draft Telecommunications Policy 2005 developed and issued. This included full liberalisation of the sector;

ii) National Backbone and e-government Infrastructure project initiated; iii) Preparations for CHOGM 2007 in terms of ICT service provision were carried out.

Through its mandate the Ministry plans to achieve the following in financial year 2007/08.

i) Fully establish the Ministry of Information and Communications Technology; ii) Establish a National backbone through implementation of the National Data

Transmission Backbone and e-government infrastructure project; iii) Proliferate ICT development by establishment of 20 district information centres; iv) Finalise development of the cyber laws v) Promote IT development by development of an IT policy. Mr. Speaker Sir and Honourable members in FY 200708 the following resources were allocated to my Ministry: Ushs 754,281,000/= for the Wage Bill, Ushs 1,700,000,000/= for Non-Wage Recurrent Budget, Ushs 4,200,250,000/= for Development Budget and Ushs 2,600,000,000/= for taxes, giving a total of Ushs 9,254,631,000/=. Mr. Speaker Sir, I beg to move that my Ministry Budget Estimates of Ushs 9,254,631,000/= be approved by Parliament to fund the various programmes and activities under the Ministry as detailed in the Policy Statement. Thank You.

23

ANNEX A

APPROVED STRUCTURE AND

ESTABLISHMENT

24

APPROVED STRUCTURE OF MINISTRY OF INFORMATION AND COMMUNICATIONS TECHNOLOGY

Regulators

-UCC -Broadcasting Council -NITA-U Service providers

-UPL -UTL -MTN

Department of Broadcasting Infrastructure

Directorate of Communications & Broadcasting Infrastructure

Directorate of Information Technology and Management

Services

Department of Information Technology

Department of Finance & Administration

Department of Telecommunications and

Posts

Department of Information Management

Services

Planning Unit

Minister of State

MINISTER

Permanent Secretary

-Other Government Ministries -Local Governments -Government Agencies

25

ESTABLISHMENT OF MINISTRY OF INFORMATION AND

COMMUNICATIONS TECHNOLOGY

TITLE SCALE PROPOSED FILLED VACANT

POSTS POSTS POSTS

Office of the Hon. Minister

Principal Personal Secretary U2 1 0 1

Personal Assistant/SAS U3 1 0 1

Office Attendant U8 1 0 1

Driver U8 1 0 1

Sub-total 4 0 4

Office of Hon Minister of State


Personal Assistant/SAS U3 1 1 0


Driver U8 1 0 1

Sub-total 4 1 3

Office of the Permanent Secretary

Permanent Secretary U1S 1 1 0



Driver U8 1 0 1

Sub-total 4 3 3

Finance and Administration

Under Secretary U1SE 1 1 0

Principal Assistant. Secretary U2 1 1 0

Senior Assistant Secretary U3 1 1 0

Personal Secretary U4 1 1 0

Senior Office Superintendent U5 1 0 1


Driver U8 2 0 2

Sub-total 8 4 4

Personnel Division

Principal Personnel Officer U2 1 1 0

Senior Personnel Officer U3 1 1 0

Assistant Records Officer U5 1 0 1

Steno Secretary U5 1 0 1

Records Assistant U7 1 0 1


Driver U8 1 0 1

Askari U8 2 0 2

Sub-total 9 2 7

Accounts Division

Senior Accountant U2 1 1 0

Accountant/ Principal Accounts Assistant U4 1 1 0

Senior Accounts Assistant U5 3 3 0

Accounts Assistant U7 2 2 0

Sub-total 7 7 0

Procurement and Disposal Unit

Senior Procurement Officer U3 1 1 0

Procurement Officer U4 1 0 1

26


Principal Stores Assistant U5 1 0 1

Office Typist U7 1 1 0


Sub-total 5 2 3

Resource Centre

Senior Information Scientist U3 1 0 1

Information Scientist U4 1 0 1


Sub-total 3 0 3

Directorate of Communications and

Broadcasting Infrastructure

Director, Communications &Broad. Infras. U1SE 1 0 1



Driver U8 1 0 1

Sub-total 4 0 4

Department of Telecommunications

and posts

Commissioner, Telecommunications and Posts U1SE 1 1 0

Asst Commissioner, Telecommunications and Posts U1 1 1 0

Principal Communication Officer U2 1 1 0

Senior Communications Officer U3 2 0 2

Communications Officer U4 2 2 0


Steno. Secretary U5 1 0 1


Driver U8 2 1 1

Sub-total 12 8 4

Department of Broadcasting

Infrastructure

Commissioner Broadcasting Infrastructure U1SE 1 0 1

Asst. Commissioner Broadcasting Infrastructure U1 1 0 1

Principal Broadcasting Engineer U2 1 0 1

Principal Broadcasting Officer U2 1 0 1

Senior Broadcasting Engineer U3 1 0 1




Driver U8 1 0 1

Sub-total 9 0 9

POSTS POSTS POSTS

Directorate, Information Technology

and Management

Director, Inform. Tech and M U1SE 1 0 1



Driver U8 1 0 1

Sub-total 4 0 4

27


Department Information Technology

Commissioner, IT U1SE 1 0 1

Asst Commissioner, IT U1 1 0 1

Principal Inform Technology Officer U2 1 0 1

Senior Inform Technology Officer U3 2 0 2




Driver U8 1 0 1

Sub-total 9 0 9

Department of Information

Management Systems

Commissioner, IMS U1SE 1 0 1

Asst Commissioner, Outsourcing U1 1 0 1

Principal Systems Analyst U2 1 0 1

Senior Systems Analyst U3 2 0 2

Systems Analyst U4 2 0 2




Driver U8 2 0 2

Sub-total 12 0 12

Sub-total 12 0 12

Division of Research, Policy and

Planning

Asst Commissioner, Policy & Planning U1 1 0 1

Principal Policy Analyst U2 1 0 1

Principal Economist U2 1 0 1

Principal Research Officer U2 1 0 1

Senior Policy Analyst U3 1 0 1

Senior Statistician U3 2 0 2

Senior Economist U3 1 0 1

Senior Research Officer U3 1 0 1



Driver U8 3 0 3

Sub-total 19 0 19

Grand Total 103 27 76

28

ANNEX B

DEVELOPMENT PROJECT

PROFILES FOR FY 2007/2008

29

Project Title: ICT/E-Government Implementation

State date: July 2007

Duration: 3 years

Budget FY 2007/08: GOU-800Million, Donor-NIL

Other institutions: All government Ministries, UCC and proposed NITA-U Background

The recent reforms in the country have led to a vibrant Information and Communications Technology sector. These reforms have led to the need for an enabling policy and regulatory framework. Many Policies and Laws governing the ICT sector also need to be reviewed to because of the rapidly changing Technological environment. Availability of ICT infrastructure has also led to the need for development of applications/services such as e-government, e-health and outsourcing. Since government recognises the role Information and Communications Technology plays in development, it has decided to develop enabling Policies, review the current Policies and develop e-government services/applications. Objectives

• To Review ICT sector Policies;

• To develop and implement e-government framework;

• Coordinate the set up a Pan African e-network that will primarily provide Tele-Education, Tele-Medicine, Diplomatic communication in 53 African countries;

• To Implement the ICT Policy. Outputs

• ICT Sector Policies reviewed;

• E-government implementation framework developed;

• Pan African e-network for Tele-Education, Tele-Medicine, Diplomatic communication in 53 African countries coordinated;

• Outsourcing strategy developed;

• Outsourcing development strategy Developed;

• ICT Policy implemented. Outcomes

• Increase of investments in the Telecommunications and IT sectors;

• Improved communication between government ministries;

• Improved service delivery by government Ministries;

• Better service delivery in the health and education sectors;

• Rollout off outsourcing services by the private sector;

• Increased economic development and poverty reduction.

30

Project Title: National Transmission Backbone and e-government Infrastructure project Start date: February 2006 Duration: 3 years

Budget: GOU Ushs 1.9 Billion, Loan US $ 106 Million Implementing Agency: Ministry of Information and Communications Technology,

Huawei Technologies

Other Institutions: NITA-U, All government Ministries, UCC.

Background

In order to improve service delivery, one of the Government of Uganda’s strategies is to utilize Information and Communication Technologies (ICTs) to create an efficient Government aimed at simplifying procedures, bringing transparency, accountability and making timely information available to all citizens. To achieve the above, the Ministry of ICT, through a concessional loan provided by the Government of the People’s Republic of China, has indicated two enabling priority actions; namely: the establishment of the E-government Infrastructure (EGI) and the establishment of the National Data Transmission Infrastructure (NDI). Objectives The main objectives of the project are to:

• Establish a National backbone.

• Connect all Ministries in a single Wide area network;

• Establish a government data center;

• Establish 20 district Information centers.

Expected outputs

• All government ministries connected;

• E-government implemented;

• An optic fibre backbone transmission cable set up across the country;

• District information centers established. Expected outcomes

• Improved communication between government ministries;

• Improved service delivery by government Ministries;

• Reduced cost of communications;

• Increased economic development;

• Poverty reduction.

31

ANNEX C

AUTONOMOUS INSTITUTIONS

32

NATIONAL INFORMATION TECHNOLOGY AUTHORITY,

UGANDA (NITA-U)

NITA-U MANDATE, VISION AND MISSION

The Nita-U Mandate, Vision And Mission Are As Follows: MANDATE

To coordinate, promote and monitor IT development within the context of National Social and Economic development.

VISION

A facilitator of a knowledge-based, globally competitive Uganda where social transformation and economic development is supported through IT enabled service.

MISSION STATEMENT

To integrate IT into National programs by focusing on establishment of coordinated and harmonised national IT systems by 2010.

FUNCTIONS OF NITA-U

The functions of NITA-U shall include the following:

i) Provide first-level technical support and advice for critical Government IT systems including managing the utilisation of the resources and infrastructure for centralised datacenter facilities for large systems through the provision of the specialised technical skills

ii) Identify and advise Government on all matters of IT development, utilisation and deployment. The specific expertise shall include, but not limited to, areas of networking, systems development, IT security, training and support;

iii) Set, monitor and regulate standards for IT planning, acquisition, implementation, delivery, support, organisation, sustenance, risk management, data protection, security, and contingency planning;

iv) Regulate the electronic signature infrastructure and related matters as used in electronic transactions in the country;

v) Provide technical guidance for the establishment of eGovernance in the country (including eGovernment, eCommerce, etc.);

vi) Be the regulator of the IT Profession in the country for its effective promotion and development, in liaison with other relevant institutions or lead agencies and also act as an authentication centre for IT training in the country;

vii) Provide advice on IT project management services to Government;

viii) Provide an Information Management service through acting as a records management facility i.e. an information depository;

ix) Provide guidance in establishing an infrastructure for information sharing in Government and related stakeholders;

x) Provide guidance in IT Audit services to Government;

xi) Undertake or commission research as may be necessary to promote the objects contained in this Act.

33

xii) Do all things necessary or incidental or conducive to the objects of the Authority under this Act.

The expected benefits of NITA-U will include the harmonised and coordinated Government use of IT to improve the quality and efficiency of public services to strengthen internal information flows whilst promoting accountability and transparency. In addition, the benefits include the optimised utilisation of the scarce technical skills capacity and infrastructure through shared resources in Government such as centralised datacenters leading to ultimate overall financial savings in Government IT adoption due to rationalisation in IT funding.

NITA-U OBJECTIVES

The proposed objectives for NITA-U, under the policy guidance of the Ministry of Information and Communication Technology are as follows:

i. providing first-level technical support for Government IT systems ii. with the guidance of the Ministry of ICT effect National IT Strategies and Master Plans

iii. formulation and implementation of national IT Policies iv. Promotion of eGovernance, eCommerce and eLiving, amongst others. v. setting and monitoring IT standards in planning

vi. acquisition, implementation, delivery, support, organisation and sustenance of IT equipment and services

vii. providing IT standards & guidance for quality services including Risk Management & Contingency planning

viii. identifying and establishing IT training requirements for effective utilisation of the technologies

ix. providing IT capacity building and awareness facilities x. Ensuring data protection and security on the IT systems deployed.

CORPORATE OBJECTIVES

i. Formulate and implement IT related policies in line with the NITA-U Act. ii. Provide specific IT services to government and other agencies according to priorities

identified within the various national development programmes. iii. Develop and monitor the implementation of systems and standards for e-governance in

line with the various national development programs iv. Regulate, monitor and evaluate activities within the IT sub-sector according to the

NITA-U Act. v. Carry out and fund Research and Development for the sector according to priorities

identified within the various national development programmes. vi. Set up and implement systems, structures and processes to meet NITA-U mandate,

mission and strategic objectives. vii. Identify and develop the required skilled manpower to coordinate and monitor IT

management programmes and services viii. Develop and implement public awareness campaigns to enhance the acceptability of a

proposed National IT policy ix. Develop and implement IT capacity building programmes x. Create a National IT Systems network of stakeholders in line with the various national

development programs.

34

Financial Year 2007/2008 Planned Activities & Outputs The following policy objectives are planned to become operational through NITA-U in the next financial year and represent broad statements of the Uganda e-Government Strategy Framework:- Objective 1: To continuously improve the efficiency of and access to government

information and services.

To achieve this objective, the following strategies will be adopted:

(a) e-Government applications will be designed to interface with a wide variety of computing and communication devices.

(b) Customers (e.g. citizens and business) will have access to e-Government services at times and locations of their choice, taking into account special and social needs; gender, economic and ethnic considerations.

(c) Customers will know how to use and participate in the County's e-Government initiative.

(d) Uganda Government will use e-Government technology and business process re-engineering to transform the delivery of information and services.

Objective 2: To use the successful development of the eGovernment initiative to promote

Uganda as an Information Technology Centre in Africa.


(a) Uganda will participate in regional efforts, professional conferences and other professional opportunities that promote the development of e-Government services.

(b) Uganda Government will explore cutting-edge e-Government applications that provide unique services to its customers.

Objective 3: To address privacy and security issues related to e-Government

implementation.


(a) Information supplied by customers will be secure from unlawful access.

(b) Information access will only be permitted by law and as specified in a privacy policy.

(c) Customer information will only be collected as needed for e-Government operations.

(d) Uganda will formulate and promulgate relevant laws to address privacy and security issues.

Objective 4: To ensure sufficient revenue streams and funding that enable the

development of core eGovernment competencies.


(a) e-Government services will be used to reduce the cost of Uganda Government operations.

(b) Appropriate funding models will be implemented to sustain e-Government services e.g. user charges, subscriptions or budgets.

35

Objective 5: To establish leadership and partnerships that advance e-Government

services.


(a) Government will explore public-private partnerships that leverage developed e-Government services and provide additional value to customers.

Objective 6: To develop and maintain a seamless and comprehensive e-Government

interface.


(a) e-Government services will be convenient and reliable and provide customers the services most desired from Uganda Government.

(b) Customers will have a common and seamless entry point to e-Government services.

(c) Government entities will collaborate to ensure that services are delivered to customers seamlessly.

(d) Information provided through e-Government services will be current, accurate and relevant.

Objective 7: To manage the cost of e-Government implementation through effective use of

technology.


(a) A common technical infrastructure will be used and common processes and standard templates will be adopted wherever possible.

(b) Common information will be collected once, and shared among Government entities.

(c) Total cost of ownership will be evaluated when developing e-Government services.

Objective 8: To institutionalize the use of e-Government information and services

through the adoption of appropriate organizational models.


(a) Government will establish NITA-U to guide the e-Government initiative.

(b) Government will transform its workforce through a comprehensive training and educational outreach program.

(c) Government leadership and the various arms of Government employees will be educated in the new e-Government paradigm to accelerate the acceptance of the service transformation.

(d) Delivery of e-Government services will be coordinated across various levels of government, including central government and local governments.

36

The National Backbone/ e-Government Infrastructure (NBI/EGI) Project.

Government of the Republic of Uganda is committed to the eradication of poverty through a multiplicity of high level policy and strategic interventions. These interventions rely on timely access to relevant and accurate information that adds value to economic and social interactions. They call for the immediacy of cost-effective communications to support governance, outreach and commercial transactions. The underlying technology that enables this is classified under the broad category of Information and Communications Technology (ICT). Consequently, the Government has taken a policy decision that inter-alia requires:

• Establishment of the national data transmission back-bone and e-government infrastructure;

• Full liberalisation of the telecommunications sector. Subsequently, a Commercial Contract (the Uganda National Transmission Backbone and E-

Government Infrastructure Project Contract Number: 00F8000610060A) was signed between the Ministry of Information and Communications Technology (ICT), Uganda and Huawei Technologies Co. Ltd of the Peoples’ Republic of China. The value of Contract Works for the overall proposed project including all contractors’ equipment, imported plant & materials, civil works and all services is USD 106,590,305 (One Hundred and Six Million, Five Hundred Ninety Thousands, Three Hundred and Five US Dollars Only). The Project is planned to be implemented in three phases as follows: TABLE 1.1 Project Phases

Phases Time Line

Cost

Component 1

NBI

Cost Component

2

EGI

Total

Phase 1 6 Months 8,234,416 21,905,242 30,138,659

Phase 2 12 Months 42,484,125 18,575,000 61,059,125

Phase 3 9 Months 10,918,835 4,472,687 15,391,522

Total 27 Months 61,637,376 44,952,929 106,590,305

Key: EGI – E-Government Infrastructure NBI – National Backbone Infrastructure All figures in USD

Further the project comprises of the two components as follows: Component 1 - National Backbone Infrastructure (NBI) The National Transmission Backbone is intended to ensure that high bandwidth data connection is available in all major towns of Uganda at a reasonable rate. Component 2 - E-Government Infrastructure (EGI) The E-Government Network Infrastructure is designed to reduce the cost of doing business in government, improving communications between government agencies, and reducing the need for officials to commute for meeting and, thus, increasing efficiency.

The network for Phase one will require approximately 168.51Km of fibre while the whole project will require about 2118.64km of fibre and other attendant equipment. The Figure below shows the NBI planned layout across the entire nation of Uganda and the different Phases of implementation.

37

Figure above Phasing of the NBI: Phase 1 (168.51km, yellow line; Phase 2(1542.33km)

Green line; Phase 3 (407.8km) Blue line

38

E-Government Infrastructure (EGI)

The E-Government Network Infrastructure is designed to reduce the cost of doing business in government, improving communications between government agencies, and reducing the need for officials to commute for meeting and, thus, increasing efficiency. This can be termed under Government-to-Government (G2G) services/benefits. Further, the infrastructure shall enhance the manner in which Government provides services to the Citizens, which can be referred to as Government-to-Citizens (G2C) and referred to as Business Government-to-Business (G2B). The key initial services expected of the e-Government project are:

• Video Conferencing (VC) - 1-2 units per Ministry - VC Servers at the Data Center

• Voice Over IP (VOIP) Solution: Est. approx 5000 users

• Office Automation and email To support these services and any other future services it is expected that Huawei Technologies Co. Ltd. shall construct a Metropolitan Area Network (MAN) and Data Centre (DC). According to the location of Ministry HQs and Disaster Recovery Centre (DRC), the project in Phase 1 will cover Kampala (Capital City), Entebbe( 42.2Km from Kampala) and Jinja (88KM from Kampala)

• Two 2.5G Resilient Packet Rings connect the main sites of all the 28 government departments, Gigabit Ethernet links connect the rest of all the government departments.

• Use two NE80E Core Routers at Statistics House as the national backbone core converging different districts with GE links

• Two Ministries in Entebbe will be connected through the National Transmission Backbone (NBI).

• Construct a specialized network Connecting Primary Data Centre and the Secondary Data Centre (Disaster Recovery Centre –DRC) in Jinja.

• Deploy the whole e-Government network with MPLS VPN.

• E-government infrastructure shall have high reliability, high security and high performance and cost-effective.

The Data Centre shall contain all servers and connectivity equipment required for e-Government but also provide facilities for additional services while also providing a single point for Network Administration. It shall also provide the Gateway of the Ministries to the Internet.

Investment Plan and Fund Resource

The total amount of investment for the Project – Phase 1 (Components 1 & 2) is estimated to be USD 30 Million including supply of switches, optical transmission equipment, data communication equipment, fixed network equipment, video equipment, computers, servers, training and service. The Capital Investment shall be recouped over a 20 year period. The running of the operations of the NBI will be based on the policies outlined by NITA –U and regulated by UCC as well as following Laws and Regulations governing the telecommunications industry of Uganda under the Communications Act.

39

The National Information and Technology Agency of Uganda (NITA-U), fiscal and part of the Ministry of ICT and Ministry of Finance, Planning & Economic Development (MoFPED) will directly oversee all the aspects, Financial, Technical and Administrative of the NBI and EGI. In principle, NITA-U will remit all revenues to the Ministry of Finance Planning & Economic Development, as Non Tax Revenue for Government. Correspondingly, NITA-U will submit to MoFPED a budget (Including operational & management expenses) related to the NBI/EGI for Financing. The Ministry of Finance, Planning & Economic Development (MoFPED) may agree to a provision in which a portion of the revenues collected are used to service operational costs .The prime responsibility for servicing the loan rests with MoFPED.

NITA-U products and Pricing

NITA-U will market the following products or services under theguidance of the Ministry of ICT.

i) NITA-U as an organisation ii) High level IT advice and technical guidance to the GOU and its agencies iii) IT policies, standards and master plans iv) Licensing services to private businesses in the IT sector v) Registration services to IT professionals

Proposed Budget Allocation

The budget allocation should be consistent with the market prioritization. As NITA-U is a new organisation and the marketing plan has to create both a distinct image for NITA-U as an organisation and also market its product/service profile to numerous stakeholders, it is proposed that NITA-U allocates 10%-15% of its total annual budget on Marketing and Communication activities. The indicative annual budget for the next five years is given below. Indicative Annual Marketing Communications budget 2007-2012

Activity* Annual

Frequency Rate ‘000 Ushs

(estimated)

Amount ‘000

Ushs

Web-page communication continuous 10, 000 10, 000

Press Supplements 2 4, 000 8, 000

Bill Boards 5 10,000 50, 000

Workshops and Seminars 10 5,000 50, 000

Brochures and Newsletter continuous 3, 000 3, 000

Other direct communicationsletters, mails etc

continuous - -

Event sponsorship 4 5, 000 20, 000

Estimated Total 141, 000

• Please note that NITA-U launch activities are left out as these require a separate budget. However, it is estimated that between 20-30 million Ushs should be spent on the NITA-U launch activities to have the

required impact.

NITA-U Charge and Non Charge Functions (2007 – 2012)

The activities that are to be undertaken by NITA-U during the period 2005 to 2010 are based on its mandate, which is to coordinate, promote and monitor IT development within the context of

40

National Economic and Social development. As a result of its national character, its activities are cross-cutting in that while some of them are public interest, others are based on regulation of the private sector.

These activities, are defined and included in the projected cash flows of NITA-U based on determinate sources and expenditures. In the case of public interest activities, NITA-U has developed recurrent and capital budgets that shall be funded from the Consolidated Funds and development partners. In the case of regulatory activities, it shall be necessary to levy user charges that adequately provide for the financing of the requisite regulatory services. The functions of NITA-U have been characterized as (a) Public interest and (b) regulated and monitorable activities, which are privet sector led. These activities are illustrated below. Classification of Chargeable and Non-Chargeable Functions of NITA-U Public Interest Activities Regulated and Monitorable Activities

� Development of Government and national IT policies, strategies and master plans; provision of custody for the national IT policies, strategies and master plans.

� Identify and advise GoU on al matters of IT development, utilization and deployment, including networking, systems development, IT security, training and support

� Provision of first level technical support and advice for critical government of Uganda IT systems including managing the utilization of the resources and infrastructure for centralized data center facilities for large systems through the provision of specialized technical skills.

� Set monitor and regulate standards for IT planning, acquisition, implementation, delivery, support, organization, sustenance, risk management, data protection, security, and contingency planning.

� Promote and provide guidance for the establishment of eGovernance in the country, including eGovernment, eCommerce, etc.

�

� Regulate the electronic signature infrastructure and related matters as used in electronic transactions in the country

� Regulation of IT professionals in the country for its effective promotion and development, in liaison with other relevant institutions or lead agencies and also act as an authentication center for IT training in the country

� IT project management services for GoU � Coordinate and monitor IT initiatives in

Government. � Provision of an information management service

through acting as a records management facility/information depository

� Provision of guidance on IT Audit services to government.

Budgeting Assumptions

Revenue Forecasts Sources of revenue for NITA-U will include the following:

• Internally Generated Funds

• Consolidated Fund

• Development Partners

Expenditure Forecasts

• Capital Expenditure Costs

• Recurrent Expenditure Costs

• Programme costs.

The estimates of recurrent expenditure are based on the assumption that it is GOU policy to keep inflation as low as possible at 5% p.a. Therefore we project that costs will not change by more than 5% from period to period. Details are provided below.

The projection is that there will be a total staff establishment of 31 staff for the Authority at the time of inception. Other services such as cleaning and security shall be outsourced as operating costs Operating Costs

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Operating costs for NITA-U are based on the following expenditure items and assumptions. Operating costs cover day-to-day administrative costs and programme costs based on NITA-U’s Work Plan. Administrative Costs Expenditure Item Budgeting Assumption Monthly Provision

Stationary and Office Supplies Fixed Provision based on comparative organization

4,000,000

Fuel and Motor Vehicle Maintenance 25% of Capital Cost 5,338,542

Equipment Maintenance 25% of Capital Cost 3,655,208

Board Expenses Fixed Provision based on comparative organisation

12,000,000

Legal Services Industry Standard for non-litigation services

1,000,000

Auditing Industry Standard 30,000,000

Travel and Subsistence Fixed Provision based on comparative organisation

7,500,000

Security Five Guards at UGX 300.000 per month

1,500,000

Cleaning and Sanitary Maintenance Fixed Provision based on comparative organisation

2,000,000

Electricity and Water Fixed Provision based on comparative organisation

2,000,000

Telephone and Fax Fixed Provision based on comparative organisation

2,500,000

Staff Welfare Fixed Provision based on comparative organisation

1,500,000

Newspapers, periodicals and subscriptions 2 National Paper based on 6 Directorates at UGX 1600 for 24 days per month

268,800

Insurance 5% of Fixed Assets Per Annum 26,805,000

NATIONAL INFORMATION TECHNOLOGY AUTHORITY

ADMINISTRATIVE COSTS

Unit Monthly Provision

Stationary and Office Supplies Fixed 4,000,000 48,000,000 50,400,000 52,920,000 55,566,000 58,344,300

Fuel and Motor Vehicle Maintenance 25% 5,338,542 64,062,500 67,265,625 70,628,906 74,160,352 77,868,369

Equipment Maintenance 25% 3,056,250 36,675,000 38,508,750 40,434,188 42,455,897 44,578,692

Board Expenses Fixed 12,000,000 144,000,000 151,200,000 158,760,000 166,698,000 175,032,900

Legal Services Retainer 1,000,000 12,000,000 12,600,000 13,230,000 13,891,500 14,586,075

Auditing Per Annum 30,000,000 30,000,000 31,500,000 33,075,000 34,728,750 36,465,188

Travel and Subsistence Fixed 7,500,000 90,000,000 94,500,000 99,225,000 104,186,250 109,395,563

Security Five Units 1,500,000 18,000,000 18,900,000 19,845,000 20,837,250 21,879,113

Cleaning and Sanitary Maintenance Fixed 2,000,000 24,000,000 25,200,000 26,460,000 27,783,000 29,172,150

Electricity and Water Fixed 2,000,000 24,000,000 25,200,000 26,460,000 27,783,000 29,172,150

Telephone and Fax Fixed 2,500,000 30,000,000 31,500,000 33,075,000 34,728,750 36,465,188

Staff Welfare Fixed 1,500,000 18,000,000 18,900,000 19,845,000 20,837,250 21,879,113

Newspapers, periodicals and subscriptions 2 Units 268,800 3,225,600 3,386,880 3,556,224 3,734,035 3,920,737

Insurance Per Annum 25,367,500 25,367,500 26,635,875 27,967,669 29,366,052 30,834,355

TOTAL ADMINISTRATIVE COSTS 567,330,600 595,697,130 625,481,987 656,756,086 689,593,890

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NATIONAL INFORMATION TECHNOLOGY AUTHORITY

Financial Year End FORMAT FOR CAPITAL EXPENDITURE STATEMENT

LAND AND BUILDINGS June-05 Year 1 Year 2 Year 3 Year 4 Year 5

EQUIPMENT AND SOFTWARE Quantity Unit Cost

Generators Provided - - - - - -

Stabilisers 2000 watts 25 300,000 7,500,000 - - - 7,500,000

Computers Pentium IV 17 Inch TFT Screen 25 2,400,000 60,000,000 - - - 60,000,000

Software 10 1,750,000 17,500,000 - - 17,500,000 -

UPS (APC) 25 260,000 6,500,000 - - - 6,500,000

Printers Laser Jet B & W 15 700,000 17,500,000 - - - 17,500,000

Scanners HP 4 500,000 2,000,000 - - - 2,000,000

Photocopiers Heavy Duty 2 15,000,000 30,000,000 - - - 30,000,000

Fax Machines HP 3 900,000 2,700,000 - - - 2,700,000

Safes 2 1,500,000 3,000,000 - - - 3,000,000

Air Conditioning System Provided - - - - - -

Sub-Total 146,700,000 0 0 17,500,000 129,200,000

FURNITURE AND FITTINGS

Tables 1 1,500,000 1,500,000 - - - -

Tables 5 11,000,000 55,000,000 - - - -

Tables 25 700,000 17,500,000 - - - -

Chairs 75 300,000 22,500,000 - - - -

Filing Cabinets 15 300,000 4,500,000 - - - -

Cupboards 10 340,000 3,400,000 - - - -

Sub-Total 104,400,000 0 0 0 0

MOTOR VEHICLES

1 4wd Vehicle (ED) 1 61,250,000 61,250,000 - - - 61,250,000

5 Saloon Vehicles 5 35,000,000 175,000,000 - - - 175,000,000

1 Utility Van 1 20,000,000 20,000,000 - - - 20,000,000

Sub-Total 256,250,000 0 0 0 256,250,000

TOTAL 507,350,000 0 0 17,500,000 385,450,000

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UGANDA POST LIMITED

1.0 Background

Uganda Post Limited now trading as Posta Uganda was established during the East African Community era. In 1951 the East African Post and Telecommunications (EAP&TC) Act was past and services were then rendered under the tripartite arrangement. In 1977 the East African Community broke up together with its agencies including the EAP&TC. A caretaker organisation, Uganda Posts and Telecommunication Corporation (UP&TC) was formed and was legalised by in 1983by ACT of Parliament.

In 1998, UPTC split into four entities: Uganda Post Limited, Uganda Telecom Limited, Uganda Communications Commission and the Post Bank Uganda Limited. This followed the government’s policy on the liberalisation of the communication sector. The law then transferred the postal related services to Uganda Post Limited for management. Under the Communications Act of 1997. UPL was then formed with a share capital of Shs. 25billion, with each share valued at Shs. 25,000. The Ministry of Finance owns 999,999 shares and one share for the Ministry of Works, Communications and Housing.

2.0 UPL’s Mandate

Stamps, etc to be issued by UPL

UPL will exclusively be responsible for among other activities, the production and issuance of:

• postage stamps,

• pre-stamped envelops,

• aerogramme

• international reply coupons

They should bare the official national coat of arms or the words “Republic of Uganda,” “Uganda,” or “Uganda Post.”

The UPL may, subject to such conditions as it may determine and without prejudice to the provisions of the Communications Act, license the use by any person of a franking machine.

Letters/Parcels to be conveyed by UPL

No letter other than exempted letters shall be conveyed by land, by water or by air into or out of Uganda or between any two places of which one is within Uganda, or be delivered or distributed in Uganda otherwise than by or through the organization.

Rates and Charges

Subject to the Communications Act, UPL shall determine the rates of postage and the charges to be paid in respect of any service it provides. in the event of a rate/charge increment, UPL shall notify Uganda Communications Commission to justify the increment.

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2.1 Vision Statement

To be the best African Postal Administration in enabling the delivery of information, goods and money.

2.2 Mission Statement

To provide the best customer-oriented communications, postal, financial and logistic services.

2.3 Values

• Customer Care

• Team Work

• Professionalism

• Integrity

• Passion to succeed

2.4 Statement of Objectives

� To improve the corporate image and increase customer satisfaction. � To commercialize the company by building capacity to generate profits and be

relevant in the market place. � To provide universal postal services in line with national requirements on the one

hand, and economic viability on the other.

3.0 ACHIVEMENTS IN THE PAST FINANCIAL YEAR

• Extension of the postal network by installing 4000 box rentals

• 30 post offices converted into Agencies

• Encompassing new technologies and promoting the use of ICT by counter automation project in the major towns i.e Kampala, Arua, Masindi, Gulu, Mbarara, Mbale and Jinja and to roll out to other major towns during the new financial year.

• Encompassing use of Electronic Funds Transfer (EFT) system thus moving away from the traditional money order system to instant electronics money transfer.

• Increased Quality of service and mail delivery by introducing new routes in the post bus i.e Arua and Gulu maintaining the J + 2 @ 80%

• New strategic alliances formed with EAGEN, Celtel Uganda, Talk Telkom and True African

• Introduction of new products ie. Posta@schools and Electronic Funds Transfer (EFT).

• Employee development training programmes and a number of policies in place and an HR computerized database in place.

• Improved work performance based on agreed targets in place.

• An efficient Audit Committee of the Board in place leading to a number of recommendations being implemented by Management thus improved controls.

• Implementation of computerized Accounting System including a Fixed asset module.

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• Fully operational UPU standard costing module implemented

• Acquisition of new fleet of operational buses.

• Postcode proposal submitted to UPU.

• Mail delivery to Japan, Australia at J + 4 @ 60%.

4.0 CHALLENGES

• Undercapitalization of the company leading to non-fulfilment of programmes and projects as planned.

• Failure by government to subsidize the universal service obligation despite delivery of mails at no profit.

• Outstanding statutory obligations and indebtedness of the company by over Shs 4.3billion as assessed tax liability and over Shs 2.3billion for NSSF and UCEPS staff contributory schemes making the cashflow very unstable.

• Contributing to more than one pension scheme i.e NSSF and UCEPS has increased on the company’s liabilities.

• Lack of Postal Act and effective representation at the regulators level.

• Failure to control the reserved area by UCC thus allowing other operators penetrate the reserved area without any recourse from UCC.

• Current cashflow cannot meet the day to day obligations together with the accumulated creditors.

• Sector not included in government plans.

• Maintaining old fleet has become increasingly expensive and requires replacement.

• Other challenges include: globalization, intermediation, individualism, evolving technology and liberalization.

• Inherited long term loans which were not effectively utilized, have to be serviced using day to day cashflow which is poor.

5.0 PLANS FOR NEXT FINANCIAL YEAR

• Uganda Post Limited to build an address management system that will be used by government and other international and national organizations.

• Expansion of services by setting up telecenters in selected towns to offer internet facilities.

• Home delivery of mail and logistics arm of the business to be put in place.

• Improvement in the money order systems and controls to be implemented through the automation of the processes.

• Acquisition and installation of new CCTV system with HDD to enhance mail security

• Acquisition of walkthrough screening machines to improve customers security

• Development of another 5 year strategic plan

• Acquisition of an x-ray machine to screen mail for dangerous items

• Acquisition of more four buses

• Having timely reliable Management financial information

• Strictly adhering to the Approved Budget and set Financial regulations

• Compliance to statutory obligations

• Complete location policy by converting the 10 departmental post offices into Agencies

• Extend Counter Automation to several post offices i.e Jinja, Arua, Kabale, Fortportal, Kasese, Soroti, Lira, Tororo and Hoima.

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• Launch intercity bus service in Nairobi and Tanzania

• Start Electronic Funds Transfers (EFT) for domestic money orders using IFS light.

• More strategic alliances to be formed 6.0 CONCLUSION

Government should subsidize the sector by supporting the universal service obligation where the sector is operating at no profit at all. In order to improve the cashflow of the company, a recapitalization to a tune of at Shs 4billion is recommended to stabilize the company and be able to meet the outstanding obligations as a result of improved cashflow through implementation of new projects. Consideration should be put in place to come up with a proper Postal Act to replace the existing policy and UCC should put strict measures for violation of the reserved areas by other operators.

DEPARTMENTAL REPORTS

OPERATIONS DEPARTMENT

ACHIEVEMENTS

• Sub Post Offices opened in 2006/2007

Region Post offices

Central Kakooge Matugga East Nakapiripirit Bududa Nawanyago North Rhino Camp Gulu Town Centre Kaya Bwijanga Arua Town Centre Kamdini Atiak Wabigalo Kalongo Amulator

• 30 Post Offices converted into agencies

• 4000 boxes installed at GPO

• Counter Automation started at GPO Clock Tower, Mbale, Mbarara, Masindi

• Post Code proposal submitted to UPU and approved consultant to visit Uganda 2007/8

• Mail delivery as trunk routes achieved @ J+2 80%.

• Arua Post Bus service launched improving quality to West Nile region.

• Costing module operational

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• Mail to Japan, Australia, J + 4 @ 60% CHALLENGES

• Universal Service Obligations Costs

• Sector not included in Government development plans

• Lack of Postal act

• Insufficient Working Capital

• UCC structures - Postal Sector not included in Management

• Tax liabilities

• Residual issues from UP & TC unbundling e.g. separation of properties owned by UTL and UPL

• Pension Schemes

• Chogm - Preparations PLANS FOR NEXT FINANCIAL YEAR

Proposed Sub Post Offices for 2007/2008

Region Post Offices

Central Katosi Buikwe Zirobwe East Namutumba Suam North Kyatiri Lodonga War Okolo Lacetocot Kubala Anaka Aboke West Kyazanga Mutukula Katerera Kasheshero Futi Ndizi

• Complete location policy by converting the remaining 10 Departmental Post Offices into agencies.

• Extend Automation to Jinja, Arua, Gulu, Kabale , Fort Portal, Kasese, Soroti, Lira, Tororo, Hoima.

• Pilot Post Code implementation in planned urban areas and large Corporate customers.

• Launch Inter City Bus service to Nairobi.

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• Start Electronic funds transfers (EFT) for domestic Money Orders, using IFS Light.

• Implement telecentre project in 20 Post Offices.

FINANCE DEPARTMENT

ACHIEVEMENTS

• Completion of prepration of Annual Audit (2005/06)

• Acquisition of new fleet of four buses

• Preparation and presentation of 2007/08 budget

• Costing Posta item in place

• Fully implemented the accounting package and are using account modules

• Computerized fixed asset module in place CHALLENGES

• Statutory obligations not met

• Inherited obligations and non funding from the government has cause the company to operate on overdraft for many years

• Current cashflow cannot meet the day to day obligations together with the accumulated creditors

• Old fleet of operation vehicles which require replacement

• Long term loans which were inherited have to be serviced PLANNED ACTIVITIES

• Acquisition of more four buses to enroute intercity route i.e Nairobi

• To produce timely, reliable, management and financial information

• Compliance to statutory obligations by filing of tax returns and paying taxes on time

• Strict adherence to the approved budget and set financial guidelines 2007/2008 BUDGET HIGHLIGHTS

Revenue:

An estimated Revenue of Shs 12,605,638,642/= has been budgeted for. We have taken into consideration all the new products expected to be implemented in next financial year.

Expenditure:

An estimated re-current expenditure of Shs 12,149,006,088= has been budgeted for as follows: Surplus before provision for depreciation 456,632,554= Depreciation Provision 40,000,000=

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Surplus/ Deficit After Depn Provision -383,367,446=

Summary expenses:

Payroll 4,056,058,400= Automobile Expenses 1,730,894,348= General Maintenance 235,620,360= Operational Expenses 2,227,798,000= Rent &Rates 225,000,000= Insurance 157,400,000= Utilities 236,000,000= Consumable Supplies 215,750,889= Professional Charges 169,700,000= Financial Charges 840,000,000= General Administration Expenses 2,054,784,100= Total 12,149,006,088= Capital Budget

A Capital Budget up to the tune of Shs 7,202,200,000= has been made. This amount includes: Shs 5,000,000,000= as Loan from EADB Shs 555,000,000= Grant from UCC Shs 1,647,200,000= from Posta own internally generated funds. MARKETING AND SALES DEPARTMENT

ACHIEVEMENTS

1. Sales

Sales revenue from operations during the financial year 06/07 (up to end of May 07) stands at Shs 9.2billion. This has shown an increase of Shs 230million as compared to the previous financial year with Shs 8.7billion 2. Strategic alliances

During the FY06/07, we signed 5 fresh strategic alliances including Celtel Uganda, EAGEN, Talk Telecom and True African. It is anticipated that this will augment our revenues by approximately 156 million shillings per annum. 3. New products

New products like Posta@schools, electronic Funds Transfer, expansion of bus routes, modified EMS are in offing. These are anticipated to grow our revenues by close to 3.5 billion per annum. 4. Branding of outlets

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In conjunction with Celtel Uganda, Posta Uganda has managed to put a new look on 38 postal offices. Now 38 postal outlets are clearly visible with our new look in terms of colors. 5. Customer Care services

We held a customer care week from which we gathered massive feedback from our customers and potential customers. We are using this feedback to strengthen postal services in this competitive courier sector. We also used this week to take forward our corporate social responsibility as Posta managed to donate 193 units of blood to the blood bank. 6. Agency services

We embarked on utlising the vast postal network spread countrywide to grow our revenues by encouraging global companies to use this network to distribute their products/services. We forecast revenue growth of approximately 250 million per annum. PLANS FOR THE NEXT FINACIAL YEAR

1. Home Delivering

Posta Uganda is in advanced stages to start home delivery of mail, groceries, goods and cargo. We are beginning with organized estates. We have talked to Akright Housing Estates to be our pilot project. With this our revenues will grow by a further 200million. 2. Telecentres

Posta Uganda is also in advanced stages of setting up telecenters in selected towns. These will offer call center facilities, internet cafes, secretarial bureaus, and training centers. Thus, as we bridge the digital gap between the poor and the rich, and between urban and rural areas, posta will be growing its business opportunities. We anticipate revenue growth of about 200million per annum. 3. Logistics arm of the business

Research has shown that B2B communication together with trade have grown tremendously in the country. We intend to introduce light transport facilities to facilitate the above. It is anticipated that, this can uplift our revenue growth by 30% if well tackled.

4. Address management system We have it in plan to start on an interactive data base. This will enable Posta to build a data base for content which is desired by government departments, international and national organizations. This will see Posta as the hub for information, a very much desired component for economic development. In return, we anticipate to earn handsomely from this investment.

HUMAN RESOURCES DEPARTMENT

ACHIEVEMENTS

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An Employee Training & Development plan is in place to strengthen the Human Resources function and foster increased knowledge, skills and attitude change. It ensures employees are aligned to implementing the company strategic plan and address management and succession development. We registered improved work performance based on agreed targets and not perceptions as all managers and supervisors set and agreed performance objectives with respective line managers. The following HR policies were put in place:- Training and Development, Medicare, Performance Appraisal, HIV/AIDS and Health and Safety and Internship policy. We registered improved work performance based on agreed targets and not perceptions as all managers and supervisors set and agreed performance objectives with respective line managers. To encourage horizontal and vertical job mobility, three (3) top and eight 8 middle management positions were filled in the 2006/07 financial year. The number of employees in service was Two Hundred, Seventy-Eight (278). Disciplinary action is being taken against employees who defraud the Company. Management has no mercy on the culprits and the HR Disciplinary committee addresses more cases that come up. To motivate employees, the Company has continued to subsidise tea and lunch to regional staff in a practical way by sourcing providers for the facility. Following enactment of New labour laws by Parliament in August 2006, and constant dynamic changes in the environment affecting existing staff regulations, we reviewing the staff regulations, terms and conditions in areas affected by the new labour laws and the dynamic changes in the environment. An HR computerised database is in place. To succeed in a competitive environment, the staff culture and attitude s had to be geared towards: Profit making, Efficiency and Customer care . Posta Uganda has made a deliberate effort to change the Organizational culture away from a monopoly mind-set through training, workshops and employee fora. The organizational culture is now based on Performance and individual Key Result Areas.

CHALLENGES

The following challenges have been registered during the period:- � Implementation of the Deliotte and Touché restructuring process did not satisfy the

company requirements namely:- - It did not address reporting relationships within departments and it is still a

problem. - More staffing gaps have been discovered after restructuring process. - The company organization structure is not aligned to employee requirements in

implementing the strategic plan.

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- About 30% company jobs lack descriptions. - Job evaluation, grading, re-design were not addressed. - Competence profiles and succession plans are still lacking. - There is need for attractive and systematic salary structure.

� Rejuvenation of the Training centre: in view of the financial status we implemented

60% of the training programme and require support to implement the entire programme. We are in liaison with UCC to negotiate for the support as they were mandated to cater for Posta Uganda’s training needs as per Communications Act.

� Optimising the Human Resources Function: we registered twelve (14) employee exists

and five (7) of them are reported to have resigned to take up better paying jobs. This is an indicator of a need to improve employee remuneration or to institute a pay for performance scheme. This shall be handled in the forthcoming functional analysis exercise.

PLANS FOR NEXT PERIOD

� Measuring Employee satisfaction survey is scheduled for implementation: so far the draft tool has been reviewed and we are in the process of kick-starting the data collection process next month.

� Training and Development of employees is in process were enhanced management

development programmes, in-house postal training, specialised training, coaching, career development and succession plans is to be implemented in the next quarter.

� Implementing of vigorous customer care approaches is also in process.

� To ensure a fully restructured business, we are in the process of carrying out a Job

Functional Analysis Exercise. The exercise is focussed on reviewing previous change initiatives, company organization structure to support the implementation of Company strategic plan, job descriptions in relation to departments, functions and reporting relationships and analyze them in the strategic plan context, carryout Job evaluation, grading, re-design and competence profiling, designing Role Profiles for all employees.

AUDIT AND INVESTIGATIONS DEPARTMENT

INTRODUCTION

Internal audit is a function of management that is responsible for overseeing the activities in an organization to ensure compliance with approved policies procedures and regulations. It is therefore considered a central administrative component for Posta Uganda whose major functions include the following among others:

� Evaluate the adequacy and effectiveness of controls throughout Posta Uganda and recommend improvement where necessary.

� Ensure that systems and assets of Posta Uganda are safe guarded against mi-use loss

and that all operations are carried out in an efficient and effective manner.

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� Advise management and the Board on any compliance issues both statutory and any other provisions that may affect Posta Uganda.

Until January 2006, Internal Audit was reporting to the Finance and Audit Committee of the Board. Unfortunately, Audit issues tended to be overshadowed and/or ignored in the combined meeting. Due to that, a decision was taken to separate the committees so as to be in line with the best practice and meet requirements of corporate governance. (Audit Committees are not combined with other functions in order to ensure and preserve their effectiveness). Before the inception of the Audit Committee of the Board in December 2005, a number of issues, raised as far back as January 2005 by Internal Audit, had never been responded to by management. The Audit Committee of the Board has the responsibility of ensuring that Internal Audit as a department fulfils the following functions:

a) Monitoring the fairness and/or reasonableness of the financial statements of the organization

b) Reviewing the organization’s internal controls and internal control and risk management systems through regular reports by the Head of Internal Audit

c) Monitoring and reviewing the effectiveness of the Company’s Internal audit function and

d) Establishing and overseeing the organization’s relationship with the external auditor notwithstanding that the external auditor is appointed by the Auditor General.

e) Consider any matter which the auditors (internal and external) recommend that should be brought to the organization's attention; demand for specific reports from the organization on matters within its mandate and sanction special audits where circumstances necessitate so.

f) Review and monitor organization policies and compliance thereto; particularly, to periodically review the organization's statutory compliance and adherence to approved policies and practices.

In fulfilment of this responsibility, the Audit Committee of the Board monitors the functions of the Internal Audit department by reviewing quarterly reports on outstanding Audit issues. The committee held its first meeting on the 6th of February 2006 with the major emphasis of attending to unresolved audit issues. All un-resolved audit issues by management were brought to the attention of the Committee through the Internal Audit Department and these have always been brought to the attention of the full board during the Board sessions

ACHIEVEMENTS

The following major achievements have been attained by the Committee since its inception:

� Raising the profile of Audit within Posta Uganda. Management and staff are now substantially aware of the role and responsibility of Internal Audit as a department in Posta Uganda.

� Through the committee, a number of recommendations have been implemented by Management, which has led to improved controls in some areas for which weaknesses were raised. Examples include, intact banking of collections, disciplinary action being taken against errant staff ranging from warning letters to management staff for non-implementation of recommendations to dismissals of staff involved in fraudulent activities.

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� Introduction of the Procurement and logistics function in the company, internal training of staff regarding mail handling leading to general improvement in controls within the Operations department.

� Due to the vigilance of the committee, staff are now aware and consequently reporting cases of mail violation and supervisors are generally keen on their responsibilities.

� Developing of the Audit Charter that gives the mandate to the Internal Audit Department to operate with in Posta Uganda.

� Initiated the drafting of the Internal Audit Manual, which is about to be finalised and will serve as a guide to the department for now and years to come.

CURRENT STATUS OF INTERNAL AUDIT

� Internal audit issues now form part of the agenda of the weekly management meeting. � Audit remains an Integral part of the CEO’s annual performance targets. � For efficient monitoring and follow up of events, Investigations’ section now reports

to General Manager Internal Audit. � Internal Audit has spearheaded the formation of the Risk Management Committee

which ensures that all issues raised are responded to within a given time frame. The committee meets monthly.

� The Audit Committee recommended to the Board to institute disciplinary action against all heads of departments that do not implement Internal Audit recommendations within a period of three months after issuing of the Audit reports.

� General Manager Internal Audit to have viewing rights to all transactions within the Sun system. This will ease monitoring and access to financial information.

Internal Audit has been very vigilant on ensuring that controls are put in place within the sorting centre regarding the reduction of mail violation during the just concluded third quarter 2006/07. The controls are to be closely monitored. CHALLENGES

� Lack of centralised financial systems, which may result into overriding of set controls leading to loss of revenue.

� Absence of credit policy and debtor management system leading to delay or incomplete data capture of debtors.

� Non-reconciliation of source documents with financial data, which may lead to incomplete data capture or complete omission of some data.

� Slow response and implementation of Internal Audit recommendations by Management in some sections.

� Cases of mail violation still being registered with in the sorting centre. � Absence of profitability analysis for services being rendered by Posta Uganda. � Slow flow of financial information leading to delayed completion of statutory audits. � Outstanding obligations for URA, UTL and NSSF amounting to over Shillings 6

Billions puts the company at a high risk.

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STRATEGIC PLAN

MAJOR BUSINESS ACTIVITIES ARE

• Private (written) communications

• Business communications (business letters, bank statements, invoices, advertisements).

• Transport of goods (parcels).

• Logistics (value added service to transport such as warehousing and Cash on Delivery)

• Courier Services (EMS)

• Counter services (traditional counter and agency services). These services are provided in a liberalised market within and outside Uganda.

CHALLENGES 1. Globalization

This has brought overseas competitors especially international integrators onto Posta’s traditional markets. However, Posta envisages entering into strategic alliances in order to enjoy the synergies there from.

2. Intermediation

This development directly links the producer to the consumer. It also results into increased transactions of smaller units. In this respect, Posta Uganda must take advantage of E-commerce and E-fulfilment trends in order to remain competitive and relevant.

3. Individualization

In today’s World, people want to be treated as individuals not as a group. As a result, mass customized consumer goods that require distribution structures that are more frequent and less voluminous are produced. Posta Uganda will meet this need by introducing and providing door-to-door delivery with excellent customer care.

4. Evolving technology

Technology continues getting cheaper and providing better quality output. Posta Uganda will develop new ICT based services and apply ICT in its primary operations. Better and faster information systems will improve managerial performance. Therefore, Posta is working towards full automation of its services with a view of reducing the cost structure as well as the administrative and sorting processes. This will undoubtedly result into increased Company profits.

5. Liberalization

Under the existing Laws of Uganda, Posta is the only holder of a major postal operator’s license. However, the situation on the ground is that minor licensees violate the monopoly with impunity by carrying any type of mail. This makes the reserved area the Universal Service Provider should enjoy meaningless. Posta Uganda requests that the universal

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service obligation it shoulders be relaxed and or it should be exempted from paying for the license.

6. National development

As the country continues experiencing stable economic growth, more opportunities for new business will open and demand for Posta’s services increase. Posta is making every effort to create an environment that will enable it to take full advantage of this development.

GENERAL FUTURE PLANS

• Development of a new 5 year strategic plan.

• Acquisition and installation of an X-RAY machine at Kampala GPO to screen mail for dangerous goods/items.

• Acquisition and installation of a new CCTV system with HDD (Hard Disc Drive) recording at Kampala GPO to enhance mail security. The new system will utilise the internet to deliver images from the CCTV cameras say at Entebbe Airmail unit to the Central control room / recording centre at Kampala as well as other authorised observation points.

• Acquisition and installation of Walk through Screening machine(s) at Kampala GPO to improve customers security on the premises.

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BROADCASTING COUNCIL

INTRODUCTION

The Broadcasting Council was established to implement the provisions of the Electronic Media Act Cap. 104 Laws of Uganda with a principal goal of developing a modern broadcasting sector and infrastructure in Uganda. Broadcasting Council’s Mandate:

The Council is mandated to undertake a range of functions in the following areas:

(a) to introduce and exercise control over and to supervise broadcasting activities; (b) to be responsible for the standardization, planning and management of the

frequency spectrum dedicated to broadcasting and to allocate those spectrum resources in such manner as to ensure widest possible variety of programming and optimal utilization of those spectrum resources;

(c) to coordinate communication on electronic media with the relevant national and international organizations;

(d) to receive and consider applications made to it under this Act; (e) to set ethical broadcasting standards; (f) to arbitrate in consultation with the Media Council on disputes between:

(i) operators of broadcasting stations; and (ii) the public and operators of broadcasting stations;

(g) to advise Government on all matters relating to broadcasting policy; and (h) to carry out any other function that is incidental to any of the foregoing functions.

Vision and Mission

The vision is to provide diverse, responsible and viable broadcasting sector whereas; The Mission is to provide guidance and a framework for a coordinated broadcasting industry.

Objectives

• Facilitate private sector participation in the broadcasting sector as well as in the overall national development.

• Provide a legal framework for the development of broadcasting services in Uganda.

• Separate the roles of policy formulation, regulation and operations.

• Introduce competition through licensing of multiple operators. Sector Specific Objectives

Under the national objectives and principles of the Constitution, the state is obliged to pursue policies that are development-oriented. Uganda’s comprehensive development strategy is embodied in the four pillars of PEAP namely:

58

(a) Creating a framework for rapid economic gain and structural transformation; (b) Ensuring good governance and security; (c) Directly increasing the ability of the poor to raise their incomes; and (d) Directly increasing the quality of life of the poor.

There no doubt that broadcasting contributes to the PEAP goals since it plays an important role in promoting good governance, accountability and transparency in public institutions. In line with this broader plan, this policy focuses the broadcasting sector on providing services that address the needs of, among others, the poor and vulnerable groups in a sustainable manner. The policy is to promote the delivery of high quality and efficient broadcasting services by both public and private service providers. The general principle is that the broadcasters should be provided with a flexible system of managing and utilizing the broadcasting services, within the wider government policies as provided for under the Constitution. In addition, the policy seeks to promote local capacity building and protect the broadcasting industry. The key elements of the future policy plan are: Policy Area 1: Institutional Framework

This area seeks to establish an institutional framework that would facilitate policy formulation and development by Government, licensing and regulation by the Broadcasting Council, and service provision by broadcasters. Policy Area 2: Public Broadcasting

This area seeks to establish a public service broadcaster with a view to providing access to programming of both a local and national character, with specific licence obligations, which reflect the priorities of the Ugandan public. Policy Area 3: Commercial Broadcasting

This area seeks to establish commercial broadcasters will contribute to the promotion of culture and empowerment of the poor and vulnerable groups to society while remaining commercially viable. Policy Area 4: Community Broadcasting

This area seeks to promote broadcasting which is for, by and about specific geographical communities or communities of interest, whose ownership and management is representative of those communities, which pursues a social development agenda which is not for profit. Policy Area 5: Subscription Broadcasting

This area will cover subscription of pay radio and television in Uganda and its licence obligations considering its unique means of service distribution.

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Policy Are 6: Signal Distribution

The regulatory strategy for signal distribution is to achieve universal access to services and facilities by ensuring that:

• Signal distribution will put in place a flexible tariff structure;

• Access to antennae sites will be accorded equitably to all service providers;

• Priorities for signal distribution will reflect the country’s economic growth and development goals;

• Uganda have control of terrestrial signal distribution; and

• Environmental concerns are taken into account. Policy Area 7: Digital Convergence and Multi-Media

This are introduces multi-channel delivery systems to serve social goals, cost efficiency and effectiveness. These systems should play a significant role in meeting the following goals:

• Providing access by all Ugandans to broadcasting and multi-media services;

• Delivering of educational services;

• Enhancing competition in the delivery of services between satellite and terrestrial media;

• Diversifying programme content and services in various languages;

• Taking advantage of convergence of technologies, which is a worldwide trend Policy Area No. 8: Digital Broadcasting

This area is intended to prepare Uganda for the transmission from analogue to digital broadcasting as dictated by technological change and recommended by the ITU. Policy Area No. 9: Broadcasting and Human Resource Development

This area seeks to ensure that broadcasting supports the provision of education and information especially to those sections that have no access to formal education. It also aims to ensure the provision of knowledge and skills for professional development in the broadcast sector. Policy Area No. 10: Ownership and Control

This area will ensure regulation of ownership of the broadcasting industry and signal distribution to safeguard pluralism, diversity and national interest. Policy Are No. 11: The Film and Music Industries

This area aims at streamlining and operations of the film and music industries as well as promoting the local production and talent. Policy Area No. 12: Advertising

This area deals with developing and regulating the advertising industry in Uganda.

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Policy Area No. 13 : Broadcasting, Democracy and Good Governance

This area is to ensure that broadcasters play a crucial role in providing a level playing field in the electronic media for all political actors so as to promote diversity, good governance, human rights and democracy. Policy Area No. 14; Broadcasting Frequency Planning and Allocation

This area is to ensure that the frequency allocated to broadcasting planned and allocated according to internationally accepted standards while keeping in mind public interest objectives. Policy Area No. 15: Broadcasting, Pornography and Violence

This area is to ensure the protection of the public from unregulated pornographic and violent programming in the broadcast media. Achievements in Sector for 2006/2007

• Broadcasting Policy has been submitted and approved by the Cabinet.

• Licensed 12 radio and 3 TV stations since July 1, 2006

• Streamlined the film and music industry by promoting local production and talent, plus the licensing and mode of operation of video/Cinema halls.

• Recruitment and training of staff.

• Handled complaints and issues of broadcasters.

• Increased area of broadcasting coverage, by licensing new stations in rural areas thus improving public access to information by providing local content.

• Oversaw the creation of a public broadcaster, UBC from UTV and Radio Uganda. This was done so as to provide a professionally run public broadcaster that ensured efficiency and quality programming with high percentage of local content.

Key Planned Activities for 2007/2008

• Develop digital migration strategies.

• Encourage broadcasters and independent producers to consider conversion of their studios, production and communication technologies from analogue to digital.

• Establish as digital broadcasting advisory committee to produce a report on technical issues for radio and TV.

• Review broadcasting policy in preparation for digital broadcasting to ensure harmonized transition from analogue to digital systems.

• To establish a framework that takes into account the convergence of technologies in the digital era.

• Streamline the operations and issuing of new licences to subscription broadcasters after the removal of monopoly of Multichoice (DSTV) by ensuring that relevant guidelines are in place.

• Facilitate the process of conversion from analogue to digital.

• Streamline operations of the film and music industries by promoting local production and talent, and ensured that video halls are not used as hubs for criminal elements.

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Broadcasting Council, Budget Summary 2007/08

2007-2008 2007-2008

Projections Budget

Revenue Shs Shs.

Radio Licence fees 289,800,000 252,000,000

Television Licence Fees 157,560,000 137,000,000

Cinema Hall Licence Fees 4,600,000 4,000,000

Cable TV Licence Fees 11,500,000 10,000,000 Video Halls 143,750,000 125,000,000

Video Libraries 57,500,000 50,000,000

Application Fees 1,150,000 1,000,000

Application Handling Fees 21,275,000 18,500,000

Total 687,125,000 587,600,000

RECURRENT

EXPENDITURE

Administrative 302,193,400 301,523,000 Personnel 119,519,400 108,654,000

Publicity 75,000,000 61,000,000

Research 45,000,000 40,000,000

Totals 541,712,800 511,177,000

Surplus 145,412,200 86,323,000

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UGANDA COMMUNICATIONS COMMISSION

Background:

The Uganda Communication Commission (UCC) was established to implement the provisions of The Communications Act Cap 106 Laws of Uganda with a principal goal of developing a modern communications sector and infrastructure in Uganda

Objective of the Telecommunications Policy:

� Facilitate private sector participation in the communications sector as well as in the overall

national development. � Provide a legal framework for the development of communication services in Uganda. � Separate the roles of policy formulation, regulation and operations. � Introduce competition through licensing of multiple operators.

Sector specific Objectives of the Policy:

� Put in place an independent regulator; � Increase of tele-density from 0.28 lines per 100 people to 2.0 lines per 100 people by the

year 2002; � Improve communication facilities and quality of service, and add a variety of new

communications services; � Respond to the demand of customers � Increase the geographical distribution and coverage of the services throughout the country.

UCC’s Mandate: The Commission is mandated to undertake a range of functions in the following areas;

• Licensing and Standards

• Spectrum Management

• Tariff Regulation

• Research and Development

• Consumer Empowerment

• Policy Advice & Implementation

• Rural Communications Development and

• Capacity Building UCC is thus not only the regulator, but also a facilitator and promoter of coordinated and sustainable growth and development of Uganda’s communications sector. UCC’s Vision: The Vision of UCC is: A Uganda in which sustainable national development is facilitated through availability and access to reliable, cost effective, and affordable communications services largely delivered through an enabled private sector. UCC recognizes that successful realization of its vision entails effective coordination and prudent fostering of the interests of several stakeholders including government), investors, consumers and the general public.

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UCC’S Mission: The Mission of UCC is: To facilitate sustainable development of communication services that are universally accessible through effective regulation. Underlying the realization of this mission is the implementation of the Rural Communication Development Policy aimed at providing access of basic communication services, bringing Public Private Partnerships on board in selected areas especially in the establishment of a national backbone infrastructure, increased consumer empowerment and ICT awareness, promoting and relying on competitive pressure as well as regulatory and fiscal incentives to ensure affordability and availability of services. Strategic Objective 1

To Promote and Ensure nationwide penetration and equitable distribution of

communication services with specific emphasis on universal access

Key Corporate Strategies

• Provide effective policy advice to the Government of Uganda with the aim of promoting national penetration and universal access to communications services throughout Uganda.

• Undertake effective advocacy with relevant players in infrastructure development and maintenance to support integrated communications development in the count y e.g. ICT Development, e-government, and e-commerce

• Mobilize funding for the universal access programme from development partners

• Develop a telephone infrastructure network in 154 sub counties originally declared by national operators as underserved, establish 32 internet POPs countrywide, 20 Pilot MCTs, 20 Postal tele-centres and 20 postal offices in MCTS

• Undertake a study to determine the level of telephone service provision in the 772 sub counties

• Review of the RCDF Policy including a redefinition of targets and objectives.

• Promote investment in Research & Development (R & D) designed to contribute to the development of a vibrant, nationwide and universally accessible communications sector

Strategic Objective 2. Promote consumer awareness and protect the interest & rights of consumers in the

communication sector through an effective regulatory regime


• Develop, implement, monitor and regularly evaluate a comprehensive public information and communication program.

• Manage and maintain a customer complaints desk, as well as maintain a proactive relationship with the media & the public.

• Promote and sustain UCC good corporate image and enhanced the corporate visibility of UCC

• Manage UCC national & international relationships, ensure and facilitate the commission’s participation at regional & international for a.

64

Strategic Objective 3.

Define and overseeing a tariff regime that encourages continued investment in the

communications sector, promotes competition and ensure affordable access to

telecommunication services


• Develop a new tariff regime that is in line with the level of competition and address the developments of the telecommunication sector in Uganda.

• Encourage and oversee healthy competition in the communications sector through the adoption of best practices that promote incentive regulation of dominant operators and a defined regulatory accounting mechanism.

• Monitoring of compliance to the set competition, policies and provision by all postal and telecommunication operators

• Develop UCC technical and managerial competences to ensure sector confidence in the Commission as a credible regulatory and facilitative agency.

Strategic Objective 4. Have a fully operational ICT development Unit and coordinate the Implementation of

the National ICT Policy


• Get an appropriate organization structure for the unit and resolve issues with regard

to the ICT policy Coordination framework

• Recruit appropriately qualified staff for the Unit, source for funds and create rapport with all the implementing agencies

• To implement select programmes ahead of the finalization of the ICT Master plan and implement programmes for the strategic intervention areas identified in inception report.

• To keep abreast of ICT development issues at the international level and use international events to promote Uganda's ICT industry as well as effectively participate in various forums to learn from international best practice in ICT development.

• Strategic Objective 5. Facilitate and encourage further investment in the communications sector through an

effective, customer-responsive regulatory and licensing regime as well as ensuring

compliance to all legal and regulatory provisions.


• Establish a new licensing regime in line with the 2005 Telecom and Postal policy, promote a compliant and quality oriented communications sector

• Facilitate and promote for the introduction of new services and technologies such as VoIP and set out clear regulatory guidelines for such services

• Establish relevant national standards pursuant to the telecommunications sector and in line with best practices.

• Ensure that all communications operations are in line with the Act and Regulations and follow up cases of non-compliance, through a tight fine system.

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• Review and amend all operators Licenses (Following adoption of New Telecommunication Policy and approval of UPL Licence) and review and amendment of the UCC Regulations where appropriate

• Maintain pro-active professional relations with key players in Uganda’s communications sector.

Strategic Objective

Policy Advice and Implementation


• Providing Government with quality policy advice on communications sector development

• Ensuring effective representation and participation of Government and the country at national, regional and international fora and organizations.

• Ensuring effective implementation of Government communications policies Strategic Objective 7.

Plan and efficiently manage the electromagnetic spectrum to the maximum benefit of the

public while ensuring the sovereignty of Uganda in the use of radio frequency spectrum

at regional and international for a.


• Develop a Spectrum Management Utilization Policy that promotes and support encourages technologies that encourage efficient utilization of the radio frequencies.

• Review National Table Frequency Allocation Table (NTFA) and review existing plans in preparation for the post duopoly period

• Ensure the Sovereignty of Uganda in the use of radio frequency spectrum when negotiating for radio frequency allocations at regional and international Conferences including the participation in ITU Study Group and Activities on spectrum management issues such as the RRC 2006 and WRC 2006;

• Over see the procurement, installation and commissioning of the 3 spectrum remote monitoring stations.


To develop and maintain UCC as a lean, highly motivated technology conscious

organization providing a conducive environment for professional and institutional

growth and development

Key Corporate Strategies:

• Institutionalize a resource-efficiency sensitive culture in UCC and maintain an efficient administrative system to support cost effective operations

• Ensure systematic staff development to enhance the technical and administrative competences and versatility of staff at all levels to ensure sector confidence in the Commission as a credible regulatory

• and facilitative agency

• Strengthen UCC information and other technology linkages and institutionalize a culture of UCC as a Learning Organization.

• Management of a competitive performance-based compensation policy.

• Implement a transparent, progressive but gender-sensitive staff employment policy.

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To ensure cost-effective development and management of Commission assets having due

regard to relevant environmental concerns

Key Corporate Strategies:

• Develop and implement a commercial, client-responsive Assets Management Policy for UCC

• Develop partnerships with relevant environmental management authorities with the aim of assisting UCC promote and publicize the environmental protection policies.

• Develop and implement a Management Information System (MIS), automate all Accounting & Finance processes.


To ensure effective and timely monitoring and evaluation of the Strategic and Business

Plans to support efficient decision making at Commission and Management levels as

well as implementing a tight financial and budgetary control system.

Key Corporate Strategy:

• Establish effective mechanisms for plan implementation coordination, monitoring and regular reporting of UCC’s activities and the performance of the sector in general.

• Prepare, Monitor and Control of all UCC budgeted activities and ensure proper cash flow management.

Strategic Objective 11. To ensure effective and timely monitoring and evaluation of the Strategic and Business

Plans to support efficient decision making at Commission and Management levels as

well as implementing a tight financial and budgetary control system.

Key Corporate Strategy:

• Establish effective mechanisms for plan implementation coordination, monitoring and regular reporting of UCC’s activities and the performance of the sector in general.

• Prepare, Monitor and Control of all UCC budgeted activities and ensure proper cash flow management.

3 ACHIEVEMENTS IN THE PAST FINANCIAL YEAR

For the budget period 2006/07, the Commission major strategic programs included; the review and evaluation of the RCDF policy and program in line with the PEAP and government’s Manisfesto, the re-planning and allocation of spectrum to cater for new operators, designing and implementing a new licensing regime and promoting usage and affordability of ICTs services throughout the country.

Table 1 summarizes the mid- term financial performance of UCC for the budget period 2006/07 while table 2 actual activities and outcome attained since the budget period.

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Table 1: UCC Financial performance 2006/07

Item

(a)

Budgeted 2006/07 Released 2006/07 Out turn

UCC GOU Donor Total GOU Donor Total

(a) (b) (c) (d) (f) (g)

Shs

UCC (e)

Shs Shs Shs

1. Wages 2,883,447,850 Nil Nil 2,883,447,850 2,201,554,073 Nil 2,201,554,073 681,893,777

2. Non wage recurrent

4,348,605,623 Nil 4,348,605,623 3,087,016,653 Nil 3,087,016,653 1,261,588,970

3. Development

5,402,746,730 Nil 12,210,000,000 17,612,746,730 1,388,497,774 Nil 437,055,500 1,825,553,274 15,787,193,456

4. Statutory 635,468,118 Nil 635,468,118 478,661,413 Nil 478,661,413 156,806,705

5. Total 13,270,268,321 Nil 12,210,000,000 25,480,268,321 7,155,729,913 Nil 437,055,500 7,592,785,413 17,887,482,908

6. NTR

7. Arrears

. UCC’s Policy Objectives, Performance Indicators, Achievements and Overall Impact FY 2005/06 and 2006/07

68

Strategic Objective

Performance Indicator

Achievements

Overall impact

1. Promote/Ensure nationwide

penetration and equitable distribution

of communication services with specific

emphasis on universal access

Key Strategies

• Provide effective policy advice to the Government of Uganda with the aim of promoting national penetration and universal access to communications services throughout Uganda.

• Undertake effective advocacy with relevant players in infrastructure development and maintenance to support integrated communications development in the count y e.g. ICT Development, e-government, and e-commerce

• Mobilize funding for the universal access programme from development partners

• Develop a telephone infrastructure network in 154 sub counties originally declared by national operators as underserved, establish 32 internet POPs countrywide, 20 Pilot MCTs, 20 Postal tele-centres and 20 postal offices in MCTS

• Undertake a study to determine the level of telephone service provision in the 772 sub counties

• Review of the RCDF Policy including a redefinition of targets and objectives.

• Promote investment in Research & Development (R & D) designed to contribute to the development of a vibrant, nationwide and universally accessible communications sector.

• Improved access to services; geographical coverage at 50%

• Teledensity at 10%- population with access to telephones at 7%

• Access to voice telephony per village.

• % number of educational, health, and agricultural institutions with internet access

• Post collection point per sub-county

viii) 711 of the 1529 Community Information Centres (CICs) installed 23 ICT training centers were established and operating satisfactorily

ix) 28 Internet Cafés were established and operating satisfactorily

x) 9 community-based and school-based MCTs were established under RCDF and 10 NGO and 10 school based MCTs are to be established with funding from the world bank. Procurement is underway.

xi) 24 PoPs to be established in the new 24 districts, the procurement processes is underway

xii) A Baseline Study on Postal Services in Uganda was undertaken and a report shall be submitted before the close of FY 2006/07

xiii) 20 postal telecentres to be established with funding from the World Bank.

xiv) The Commission played a pivotal role in the designing and institutionalizing the national backbone infrastructure project coordinated by the Ministry of ICT.

xv) Improved access to communication services. 12% of population have own phones from 7% in the previous year

xvi) Number of mobile subscribers June 2007 is 3.2 million compared to 2.1million by June 2006

xvii) Number of fixed line subscribers June 2007 is 137,000 compared to 100,000 in June 2006

xviii) Geographical coverage of GSM is at 60%

xix) Access to voice telephony (pay phone) per 2500 people attained. 17,605 phones installed throughout the country.

xx) Broadband coverage and fixed line access in close to 50 districts

xxi) International bandwidth is at 72.436 Mbps uplink and 214. 58 Mbps downlink, an annual increase of 55%

xxii) Internet PoPs available in all districts of the country.

xxiii) Volume of post and courier traffic increased by 10%

2. Promote consumer awareness and

protect the interest & rights of

consumers in the communication

sector through an effective regulatory

regime


• Develop, implement, monitor and regularly evaluate a comprehensive public information and communication program.

• Manage and maintain a customer complaints desk, as well as maintain a proactive relationship with the media & the public.

• Promote and sustain UCC good corporate image and enhanced the corporate visibility of UCC

• Manage UCC national & international relationships, ensure and facilitate the commission’s participation at regional & international for a

• Increased public/ consumer awareness of the communication sector.

• A consumer complaints desk in place and a decline in complaints registered

• Effective representation at the international level.

•

• A 14 minute documentary on the functions and role of UCC, radio campaigns, press briefings, consultation workshops and a series of communication brochures were released.

• The consumer awareness function was enhanced with the recruitment of an officer charged with handling consumer complaints

• An up to date website with comprehensive information regarding the activities of the Commission has been maintained.

• A number of workshops were conducted these included;

• the 31st AFRALTI governance Council meeting,

• the Pan African Postal Union workshop on challenges and opportunities in the postal sector,

• the Regional ministerial workshop on ICTs among others.

• UCC participated in a number of international meetings and workshops.

• A series of communication magazines highlighting activities and development in the sector were released during the period under review.

• Increased awareness and usage of communication services

• The complaint settlement system has been streamlined

• Uganda member of the ARICEA, EARPTO, UPU, PAPU among others

• An improvement in the dissemination of information on the communication sector has been registered.

3. Define and oversee a tariff regime

that encourages continued investment

in the communications sector,

promotes competition and ensures

affordable access to

telecommunication services


• Develop a new tariff regime that is in line with the level of competition and addresses the developments of the telecommunication sector in Uganda.

• Encourage and oversee healthy competition in the communications sector through the adoption of best practices that promote incentive regulation of dominant operators

• A tariff regulatory mechanism in place applicable for both post and telecommunication services

• Efficient tariffs in the market

• Effective competition in the market with a registered increase in number of service providers and a decline in competition related complaints

• A price cap methodology and formula was developed for regulating the reserved postal services

• A study was launched by the Commission to assess the impact of the tax on the uptake of services.

• UCC spearheaded the development of the East Africa interconnection guidelines. A drastic reduction in regional tariffs has been witnessed.

• A comprehensive retail and interconnection cost study aimed at improving competition and ensuring cost based pricing of telecommunication services is being undertaken by UCC.

• Regulatory accounting and costing are key components of the study.

•

• Increased competition in the telecommunication sector as evidenced by the increase in service providers in the market.

• Regional and international tariffs access and hand set prices dropped.

• A report on the impact of tax shall be used to influence future fiscal policies on the telecommunication sector.

• Data on the communications market is easily available.

• A real term decline in telecommunication prices has been registered especially in the internet/ data market.

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4 Planned activities for financial year 2007/08

Proposed Budget allocation Strategic Objective Key Outputs/ Activities Performance

indicator Recurrent Development Total

Promote/Ensure nationwide penetration and equitable distribution of communication services with specific emphasis on universal access

Through PPPs enable the provision of Institutional Data Access Points of speeds to all

� Primary and post primary schools

� educational institutions

� Government health unit at local council III

� Population centres/ every village of up to 1,000 people

� Agricultural extension units

Enable the provision of public Data Access Points of speed not less than 256kb/s within each sub county (LC111) of the Administrative districts of Uganda (2004) Enable the provision of Public Voice Access Points within each Local Council second Level (LC11)/parish of the administrative districts of Uganda (2004). Have a district post office in each district Have a postal agency for every town of 2500 people Postal agency for five secondary and primary school. Facilitate and support the development of National Post code for Uganda under PPP

-40% of schools connected -40% of healthunits connected -40% of government health units connected -30% of agriculture institutions connected -50% of districts with DPO -100% of every 5 secondary and primary school with a post agency

Staff wage

6 billion

Promote consumer awareness and protect the interest & rights of consumers in the communication sector through an effective regulatory regime

Undertake a Market and consumer survey to assess the needs of the consumers Implement recommendation from the market and consumer survey

Shs 50 m

Define and oversee a tariff regime that encourages continued investment in the communications sector, promotes competition and ensures affordable access to telecommunication services

Implement a regulatory accounting regime aimed at enabling fair competition in the market

Put in place an e-rate regime for institutional support to address affordability and access to ICTs

Fair and effective competition Prices for ICT services dropping by at least 10% annually Number of institutions;

Staff wages Shs 100m

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Proposed Budget allocation Strategic Objective Key Outputs/ Activities Performance

indicator Recurrent Development Total

Undertake an interconnection cost study for telecommunication sector

education, health, agriculture etc with access to ICTs.

Facilitate and encourage further investment in the communications sector through an effective, customer-responsive regulatory and licensing regime as well as ensuring compliance to all legal and regulatory provisions.

Redefine Regulations to suit the current market

Enhance on enforcement activities in light of increased number of players

Call for legislative amendments to cater for regime changes

New Legislations in place

More stringent enforcement activities

Staff wages Shs 200 million

Policy Advice and Implementation

Review relevant policies related to the communication sector such as the RCDF policy

Participate in various government policy development processes

Full implementation of policies

Staff wages None

Plan and efficiently manage the electromagnetic spectrum to the maximum benefit of the public while ensuring the sovereignty of Uganda in the use of radio frequency spectrum at regional and international for a.

Implementation of the spectrum management policy Assigning of frequency in the new opened bands Preparation of national position to the WRC-07 Continue plans on migration to digital broadcasting

Efficient spectrum utilization and allocation.

Staff wages 250 million

To develop and maintain UCC as a lean, highly motivated technology conscious organization providing a conducive environment for professional and institutional growth and development

Review and implement a new organization structure within the Commission Institutional support and training

Lean, highly motivated and effective human resources

Recurrent budget

To ensure cost-effective development and management of Commission assets having due regard to relevant environmental concerns

Maintenance of the Communication House and other Commission assets Development of 42-44 spring road of Bugoloobi

Occupancy level of the Communication house at 90% and service satisfaction level at 95%

40% of structural work completed at Bugolobi spring road

Staff wages Shs 5bn

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5 FINANCIAL PROPOSAL 2007-2008

Item

(a)

Budgeted 2007/8 Released 2007/8 Out turn

UCC GOU Donor Total GOU Donor Total

(a) (b) (c) (d) (f) (g)

Shs

UCC

(e)

Shs Shs Shs

1. Wages 3,106,354,661 3,106,354,661 Nil

2. Non wage

recurrent

5,737,955,839 5,737,955,839 Nil

3.

Development

10,187,424,737 10,927,322,000 21,114,746,373 Nil

4. Statutory 697,250,262 697,250,262 Nil

5. Total 19,728,985,499 0 10,927,322,000 30,656,307,135 0 Nil

6. NTR

7. Arrears

6 Response to MPs questions

I. Compile a list of covered sub counties as per the various modes of delivery

interventions, i.e. under the license obligations and the World Bank ERT Project. A list of sub-counties covered by the operators under their license obligation and sub-counties covered RCDF program and the World Bank Energy for Rural Transformation projected provided to the Parliamentary Committee on ICTs on 15th August 2006

II. Provide the interconnection rates in Uganda including a benchmark at regional and

international level. Based on the bench mark, provide a policy advisory statement on

the interconnection regime in Uganda.

The information requested was provided to the Parliamentary Committee on ICTs on the 15th August 2006. Related to the above, the Commission is undertaking a detailed interconnection and retail cost study aimed at streamlining the interconnection regime in Uganda and to ensure communication rates in the country are cost based.

III. Provide copies of NTO licenses

Copies were provided to the Parliamentary Committee on ICT on the 15th August 2006

IV. Review content on Moyo Districts information portal All information contained on the district information portals was reviewed and updated during the financial year. The portals were than handed over to the respective District information officer

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V. Provide specific details on how People with Disabilities (PWDs) have been catered for

both the previous regime and proposed regime.

The telecom operators have provided various facilities on the public payphones to cater for people with disabilities which include:

a. hands free kits with volume control to assist people with hearing disabilities

b. Installation of payphones which are easily accessible especially by people with physical disabilities

c. Providing manually assisted public payphones especially to assist people with disabilities

73

UGANDA COMMUNICATIONS COMMISSION

STAFF LIST AS AT JUNE 2007

Name / Department Title

Corporate

1 MR MASAMBU F. PATRICK EXECUTIVE DIRECTOR

2 MS NDAGIRE FLORENCE PERSONAL ASSISTANT TO ED

3 MR MUHANGI ARTHUR A. PROJECT OFFICER - RCDF

4 MR OTUNNU FRED CORPORATE AFFAIRS OFFICER

5 MS DEBORAH SIFUNA MILEKE STENOGRAPHER/RECEPTIONIST

6 MS ANN RITA SSEMBOGGA ECONOMIST

7 MR ANDREW M. OKELLO ASSISTANT PROJECT OFFICER -RCDF

8 MR KALEMBE ISAAC ASSISTANT CORPORATE AFFAIRS OFFICER

9 MR DENIS OGWANG DRIVER RCDF

10 MR ALEX TWESIGYE INTERNAL AUDITOR

11 MR ABDUL M. NNYENJE DATA ANALYST – ECONOMIC REGULATION

12 MR BOB HENRY LYAZI FUND MANAGER - RCDF

13 MR ELLY MULINDA RUHARO HEAD PROCUREMENT & DISPOSAL UNIT

14 MR KIZITO DAVID RONALD PROCUREMENT OFFICER

Secretariat

15 MR SEMAKULA HODGE COMMISSION SECRETARY

16 MS NAMPEWO JOANITA LEGAL & ENFORCEMENT OFFICER

17 MR MUKASA MICHAEL OFFICE ASSISTANT

18 MS KIZZA ELIZABETH OFFICE ASSISTANT

19 MR KAFEERO TAMALE JAMES TECHNICAL OFFICER - POSTAL

20 MRS MUKIIBI N. MARY HUMAN RESOURCE & ADMINISTRATION OFFICER

21 MS NAKIRANDA MILLY CATHERINE STENOGRPAHER/SECRETARY

22 MR GEORGE M. MUKHOOLI ASST TECHNICAL OFFICER - POSTAL

Finance

23 MR OGONG DAVID FINANCE MANAGER

24 MR OJOK QUINTO SENIOR ACCOUNTANT

25 MR YAWE EDWARD DEBT COLLECTOR

26 MS SEGUYA FARIDAH ACCOUNTS ASSISTANT - CASHIER

27 MR SERUNJOGI AMBROSE IT ADMINISTRATOR

28 MR MUSINGUZI HARUNA ACCOUNTANT (EXPENDITURE)

29 MRS ALICE M. SEBUNJO ASSISTANT LIBRARIAN

30 MR EDWARD ONYANG RECORDS & STORES ASSISTANT

31 MRS BRENDA NALUTAYA SENTAMU ACCOUNTANT

32 MR BERNARD BUGA VIGGA INFORMATION SYSTEMS OFFICER

Technical

33 MR MWESIGWA PATRICK TECHNICAL MANAGER

74

34 MR BUGABA SIMON ASSISTANT TECHNICAL MANAGER - L&S

35 MR BANTULAKI M. JONAS ASSISTANT TECHNICAL MANAGER - SM

36 MRS SSEWANKAMBO K. IRENE TECHNICAL OFFICER - L&S

37 MR TIBENDERANA CHARLES ASST TECHNICAL OFFICER - SM

38 MRS CHRISTINE MUGIMBA TECHNICAL OFFICER - L&S

39 MR SENGENDO GEOFFREY TECHNICAL OFFICER - FP

40 MS HELLEN KYEYUNE TECHNICAL OFFICER - SM

41 MR HENRY MUGABI ASST TECHNICAL OFFICER - SM

42 MR MAURICE BARIGYE COMMUNICATIONS TECHNOLOGIST

43 MR MUNYENYE ALEX DRIVER/DATA CLERK

44 MS REBECCA MAYANJA ASST TECHNICAL OFFICER - FP

45 MR ROBERT ECHEDA TECHNICIAN

46 MS PRISCILLA R.NAMUGERWA TECHNICIAN

47 MS SUSAN M. NAKANWAGI TECHNICIAN

Estates

48 MR MUTALYA C.M.D. ESTATES MANAGER

49 MR SEGAWA PATRICK ESTATES OFFICER

50 MR NIZEYI ERIC PAINTER/CARPENTER/CRAFTSMAN

51 MR TAKIRAMBUDDE ALOYSIUS MAINTENANCE - PLUMBING & SANITATION

52 MS SIBEWA JANE FRANCES CLEANER & GARDENER

53 MS ALEPERE STELLA EVELYNE RECEPTIONIST

54 MS NSIIME RITAH CLEANER & GARDENER

55 MS WANKYA EDITH CLEANER & GARDENER

56 MS DEBUNI EUNICE CLEANER & GARDENER

57 MR OKENY ALFRED CLEANER

58 MR OPOLO PETER ASSISTANT TECHNICIAN

59 MS NAKIGULI HELLEN MAINTENANCE - GENERAL DUTIES

60 MR IBRAHIM KIBOGO MAINTENANCE - AIRCONDITIONING & REFRIGERATION

61 MR MUKOSE CHARLES PAINTER & CARPENTER/CRAFTSMAN

62 MR KATEREGGA JOSEPH MAINTENANCE - ELECTRICAL

63 MR KWESIGA JAMES HOUSE SUPERVISOR

64 MR SSERWANGA ELLY CLEANER

65 MR ADROGU WILLIAM TECHNICIAN (ELECTRICAL)

66 MR HUSSEIN SOWALI DRIVER

67 MR OPOLOT JOSEPH CLEANER

68 MR SENTONGO APOLLO CLEANER

75

ANNEX D

DEFINITION OF INFORMATION

AND COMMUNICATIONS

TECHNOLOGY

76

FACTORS OF ICT

What ICT is Not

Information & Communication Technology

Media Literature Radio Broadcasting TV Broadcasting Etc.

Telephones Satellites Radios Wireless etc

What ICT is FACTOR Information Information Technology Communication Technology

Aspect Content Materials, literature, data, news, etc.

Content Management Digital acceptance, storage, processing, retrieval and dissemination of content

Content Transmission Digital transmission and receipt of content

Equipment/Technol

ogy

Mainly humans - Computers - Printers - Scanners - Etc.

-Telephones -Radios -Satellites -etc

3-Tier Interdependencies

77

ICT 3-TIER STRUCTURE

b) 3-Tier Interdependencies

Subject Matter

Areas/End Users

URA

…

INFRASTRUCTURE

Data/Content Transmission Communication Technologies (CT)

STORAGE/PROCESSING

Data Management Information Technologies (IT)

MoFPED

Mo I A

MoLG

MoPS

MoD

MoWHC

MoH

Mo E S

IFM

S

CD

P

ND

P/ID

LoG

FIA

IRM

IS

AS

YC

UD

A

HM

IS

EM

IS

IPP

S

Systems/ Application

s

BROADCASTING

Content Dissemination Broadcasting Services

… F M 9 0 . 0

CB S

WBS

LTV

UTV

R a d i o U g a n d a

D E M B E F M

S U P E R FM

…

NITA-U UBC UCC

TV Service Providers

Radio Service Providers

……

INFRASTRUCTURE Content Transmission

Communication Technologies (CT)

STORAGE/PROCESSING Content Management

Information Technologies (IT)

UCC

NITA-U

Subject Matter Areas/End Users

MoFPED

MoIA

MoLG

MoFA

U

78

Definition: Internet “….a loose association of thousands of networks and millions of computers across the world that all work together to share information.”

e-Living Schematic Example

Çitizens

Companies Investors Suppliers

Service Centers

Networks

Interne

Government Network Firewalls

National Databank

Infrastructure

Telephone

Ministries

E-Signature

Security Specifications Networks Standards

PKI

Doc. Classification & Handling

Application development

Special service needs

E-Payment Standards

Donors NITA-U

UCC Banks

79

ANNEX E

CHOGM ICT WORKPLAN AND

BUDGET FOR FY 2007/08

80

BUDGET PERFORMANCE AND COMMITMENT OF FUNDS BY THE ICT SUB COMMITTEE

Main Activity / Item Sub-Activity / Item Quarter 1 & 2 Committed Status

Develop CHOGM ICT Strategy & Master Plan

20,000,000 17,700,000

Final Master Plan Report developed

• Study CHOGM blue book ICT requirements

• Meet with Sub-Committees to solicit their ICT requirements

• Baseline survey of ICT installations at conference venues, hotels, airport & Secretariat

• Develop draft

• Organise Sub-committee retreat to discuss and finalise draft

• Organise meeting with CHOGM Task force to present and adopt Strategy

• Procure a moderator for presentation of the Master Plan

Equip Secretariat, Command Centre and Sub-Committees

Presentation facilities 24,000,000 24,000,000 Procurement initiated

Equip auditorium (Public Address System with accessories, Podium, Document projector, Video/DVD set, audio player) 50,000,000

50,000,000

Procurement initiated

Design of the Local Area Network

Design completed

Local Area Network (Secretariat and affiliated offices) 450,000,000 450,000,000

Bids being evaluated for the installation of the LAN

Servers & Network Storage (Web server, application/database server, backup server)

100,000,000 100,000,000

Bid document developed

81

Intranet development (Requirements analysis, development, implementation, maintenance) 20,000,000 20,000,000


Groupware systems & email systems (Software, configuration, licenses ) 10,000,000


Office automation software & licenses (Software packs, licenses (Fax Server, MS Office, MS Project, Antivirus, PDF Reader)) 7,000,000 7,000,000


Internet connectivity & subscription (Setup, subscription & maintenance) 30,000,000 30,000,000


Digital Secretarial Phone Sets

6,000,000 6,000,000


Setting up VoIP & Teleconferencing (Configuration, accessories, maintenance, associated costs) 20,000,000 20,000,000


Training (ICT applications, helpdesk skills, etc for Secretariat staff, technical staff, Sub-Committees) 10,000,000 10,000,000

ToR being developed

Broadband Infrastructure & Videoconferencing (Requirements analysis, equipment, bandwidth) 125,000,000 125,000,000

To be negotiated with Intelsat

Desktop Computers (Secretariat, Command & Control Centre, Sub-Commitees) 50,000,000 65,000,000

Procurement finalized

Printers 5,000,000 5,000,000 Procurement finalized

UPSs & Power extensions 5,000,000 5,000,000

Procurement finalized

Photocopiers 40,000,000 40,000,000 Procurement finalized

Fax machines 2,000,000 2,000,000 Procurement finalized

Digital Cameras 2,000,000 2,000,000 Procurement finalized

Laptops 30,000,000 Procurement finalised

Document Management system (Records management, archiving, workflow management, licenses) 50,000,000 50,000,000


82

Inventory & Stores Mgmt System 50,000,000 50,000,000

ToR being developed

Security Accreditation Systems 100,000,000 100,000,000

ToR being developed

Portable Communications Systems

Tetra Communication Systems (ICT Sub-Committee contribution), Tetra Systems, Blackberry 100,000,000

Contract being negotiated

ICT Sub-Committee Requirements

Consumables & Accessories at Ministry of ICT (Portable storage media (DVD, flash, CDs), toner, etc) 5,000,000 5,000,000 Ongoing

Operational Expenses under Ministry of ICT (Communications/airtime, courier services, postage, refreshments, transport/fuel) 15,000,000 15,000,000 Ongoing

Newspaper adverts 6,895,500 6,895,500 Committed

Photocopying, printing, binding 300,000 300,000 Committed

Bid evaluation expenses 1,200,000 1,200,000 Committed

Consultancy fees

100,000,000 100,000,000

• Consultancy for development of Govt Portal/websites.

• Consultancy for various services

Ongoing

Totals

1,312,229,924

1,312,229,924

83

CHOGM ICT WORKPLAN AND BUDGET (FY 2006/07 AND FY 2007/08)

FY 2006/07 FY 2007/08

Main Activity / Item Sub-Activity / Item Quarter 1 Quarter 2 Quarter 3 Quarter 4 Quarter 1 Quarter 2

Develop CHOGM ICT Strategy & Master Plan 20,000,000

Study CHOGM blue book ICT requirements

Meet with Sub-Committees to solicit their ICT requirements

Baseline survey of ICT installations at conference venues, hotels, airport & Secretariat

Develop draft

Organise Sub-committee retreat to discuss and finalise draft

Organise meeting with CHOGM Task force to present and adopt Strategy

Equip Secretariat, Command Centre and Sub-Committees

Presentation facilities(LCD Projector with pointer, screen, ) 24,000,000 100,000,000

Equip auditorium (Public Address System with accessories, Podium, Document projector, Video/DVD set, audio player) 50,000,000

Local Area Network (Secretariat, Command Centre, affiliated offices) 450,000,000

Servers & Network Storage (Web server, application/database server, backup server) 100,000,000 30,000,000

84

Web portal design, domain name registration, hosting & maintenance (Requirements analysis for secure & dynamic website, development, implementation, maintenance) 100,000,000 10,000,000

Intranet development & Event Management System (Requirements analysis, development, implementation, maintenance) 20,000,000 5,000,000

Groupware systems & email systems (Software, configuration, licenses ) 10,000,000 20,000,000

Office automation software & licenses (Software packs, licenses (Fax Server, MS Office, MS Project, Antivirus, PDF Reader)) 7,000,000 7,000,000 7,000,000 7,000,000 7,000,000 7,000,000

Internet connectivity & subscription (Setup, subscription & maintenance) 30,000,000 10,000,000

IP-enabled Digital handsets (For Voice over IP/Internet phones) 30,000,000 45,000,000

Digital Secretarial Phone Sets 6,000,000 10,000,000

Setting up VoIP & Teleconferencing (Configuration, accessories, maintenance, associated costs) 20,000,000 50,000,000 50,000,000

Training (ICT applications, helpdesk skills, etc for Secretariat staff, technical staff, Sub-Commitees) 10,000,000 10,000,000 10,000,000 10,000,000 10,000,000 10,000,000

Broadband Infrastructure & Videoconferencing (Requirements analysis, equipment, bandwidth) 125,000,000 200,000,000 200,000,000

Conference/Venue communication centre systems (To be outsourced) 50,000,000 100,000,000 100,000,000

Desktop Computers (Secretariat, Command & Control Centre, Sub-Committees) 50,000,000 15,000,000 15,000,000 50,000,000 20,000,000

Printers 5,000,000 10,000,000 10,000,000

UPSs & Power extensions 5,000,000 10,000,000 10,000,000

Photocopiers 40,000,000 120,000,000 120,000,000

Fax machines 2,000,000 20,000,000 20,000,000

Digital Cameras 2,000,000 10,000,000 10,000,000

85

Recording/Transcription Systems 30,000,000

Laptops 30,000,000 30,000,000 30,000,000

Document Management system (Records management, archiving, workflow management, licenses) 50,000,000 10,000,000

Fleet/Transport Management System 50,000,000

Travel Management System 50,000,000

Inventory & Stores Mgmt System 50,000,000

Security ICT Requirements 100,000,000 50,000,000 40,000,000

Accommodation Management System 48,000,000

Digital Memoire 100,000,000 100,000,000

Other Sub-Committee Systems Miscellaneous systems 100,000,000 100,000,000

Portable Communications Systems

Tetra Communication Systems (ICT Sub-Committee contribution), Tetra Systems, BlackBerry 100,000,000 50,000,000

Fixed telephone and fax lines with associated costs (Secretariat, Command Centre, Conference Venues) 30,000,000 50,000,000

ICT Sub-Committee Requirements

Consumables & Accessories at Ministry of ICT (Portable storage media (DVD, flash, CDs), toner, etc) 5,000,000 5,000,000 5,000,000 5,000,000 20,000,000 30,000,000

Operational Expenses under Ministry of ICT (Communications/airtime, courier services, postage, refreshments, transport/fuel) 15,000,000 15,000,000 15,000,000 15,000,000 30,000,000 30,000,000

Recruit Staff

ICT Manager, System Administrator, Network Administrator, Webmaster, Communication Systems Technician, IT Assistants (Venues and Conferences)

Consultancy fees 100,000,000 20,000,000 20,000,000 20,000,000 20,000,000 100,000,000

1,456,000,000 172,000,000 122,000,000 250,000,000

1,282,000,000 997,000,000

Total Per Financial Year 2,000,000,000 2,279,000,000

86

Assumptions

All conference venues are equipped with Public Address Systems & presentation facilities

Additional short-term personnel to manage conference systems will be catered for by the Secretariat

Each Sub-Committee will commit 100,000,000/= towards Tetra Communication Systems

Media Sub-Committee will equip CHOGM Media Centre

PPDA procurement procedure will be used for each segment of ICT system development methodology

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