Ministry of Foreign Affairs of Republic of Macedonia..

National Visa Information National Visa Information SystemSystem

Marica RistevskaN-VIS Parameter Database Administrator,

MFA Visa Centre

Visa Centre

Ministry of Foreign Affairs of Republic of Macedonia..

Visa Centre

National Visa Information System Project DevelopmentNational Visa Information System Project Development

* Start date - August 2007* Start date - August 2007

* Official inauguration – February 2008 / Pilot internet * Official inauguration – February 2008 / Pilot internet connection connection

with Consulate General in Thessalonicawith Consulate General in Thessalonica

* Gradual connection of DMCPs in line with the Operational * Gradual connection of DMCPs in line with the Operational PlanPlan

* Training of Visa centre employees / N-VIS testing phase* Training of Visa centre employees / N-VIS testing phase

* Pilot phase (Functional National Visa Management IT * Pilot phase (Functional National Visa Management IT system)system)

* Training of 16 Trainers (“Train the Trainers System”)* Training of 16 Trainers (“Train the Trainers System”)

* Production – September 2008* Production – September 2008

Ministry of Foreign Affairs of Republic of Macedonia..

Visa Centre

At the moment (At the moment (Functional National Visa Functional National Visa Management IT system)Management IT system)::

- 34 - 34 DMCPsDMCPs are are successfully IT connected successfully IT connected with twith the he Visa Center Visa Center within MFAwithin MFA;;

- - 8 border crossings (6 8 border crossings (6 major major + two airports)+ two airports) - - operationaloperational connection between MFAconnection between MFA,,

Section for Section for Foreigners iForeigners in MoIn MoI and Employment Agency and Employment Agency

Ministry of Foreign Affairs of Republic of Macedonia..

Visa CentreImproving efficiency of the Visa Centre work

environment

Ministry of Foreign Affairs of Republic of Macedonia..

Visa Centre

N-VIS 0verviewN-VIS 0verview system for issuing and monitoring visa applicationssystem for issuing and monitoring visa applications developed for the Ministry of Foreign Affairs (MFA)developed for the Ministry of Foreign Affairs (MFA) easy and rapid verification of applicant dataeasy and rapid verification of applicant data simple data acquisition for later analysissimple data acquisition for later analysis efficient monitoring of procedures for issuing visas and their financial efficient monitoring of procedures for issuing visas and their financial

controlcontrol

Ministry of Foreign Affairs of Republic of Macedonia..

Visa Centre

Visa Management ConceptsVisa Management Concepts migration control and visa issuing policymigration control and visa issuing policy development of Macedonian foreign and visa management development of Macedonian foreign and visa management

policiespolicies visa issuing process is managed by the Visa Centre at the MFAvisa issuing process is managed by the Visa Centre at the MFA accompanying activitiesaccompanying activities

• control records of visa stickerscontrol records of visa stickers• accounting and statistical reportingaccounting and statistical reporting

Ministry of Foreign Affairs of Republic of Macedonia..

Visa Centre

FunctionalityFunctionality

--for the visa types: A (Airport transit), B (Transit), C (Short term for the visa types: A (Airport transit), B (Transit), C (Short term stay), D (Long term stay)stay), D (Long term stay)

Visa application data entryVisa application data entry Scanning of the annexes of the applicationsScanning of the annexes of the applications Taxes accountingTaxes accounting Printing tax receiptsPrinting tax receipts Keeping the register of applicationsKeeping the register of applications Processing the applicationsProcessing the applications

• Verification and checking of the personVerification and checking of the person• Interconnection with other information systemInterconnection with other information system• Visa issuing /denialVisa issuing /denial

Ministry of Foreign Affairs of Republic of Macedonia..

Visa Centre

Functionality Functionality (continued)(continued)

Checking the applicant (rejected in the past / issued a visa Checking the applicant (rejected in the past / issued a visa previously)previously)

Checking in the visa regime (need visa?, need additionally Checking in the visa regime (need visa?, need additionally checking?,…)checking?,…)

--visa stickers processing and accountingvisa stickers processing and accounting Printing a visa stickerPrinting a visa sticker Withdrawal of an issued visaWithdrawal of an issued visa Reception of new stickersReception of new stickers Record keeping of each single visa sticker in the systemRecord keeping of each single visa sticker in the system

Ministry of Foreign Affairs of Republic of Macedonia..

Visa Centre

Functionality Functionality (continued)(continued)

--System managementSystem management Entry data of verifications rulesEntry data of verifications rules Entry data of validation rulesEntry data of validation rules Taxes, feesTaxes, fees Visa regimeVisa regime User management (roles and privileges, locations, User management (roles and privileges, locations,

activation/deactivation)activation/deactivation) Auditing end monitoring of the processesAuditing end monitoring of the processes

Ministry of Foreign Affairs of Republic of Macedonia..

System design

Visa Centre

Ministry of Foreign Affairs of Republic of Macedonia..

Visa Centre

Levels of Decision – making (N-VIS phases of issuing visas)Levels of Decision – making (N-VIS phases of issuing visas)

1. Data entering (DMCP)1. Data entering (DMCP)

2. Preliminary check (DMCP)2. Preliminary check (DMCP)

3. Visa Approval (Visa center) / Additional check (M0I & EA)3. Visa Approval (Visa center) / Additional check (M0I & EA)

4. Printing of the visa sticker/issuing the visa (DMCP)4. Printing of the visa sticker/issuing the visa (DMCP)

Ministry of Foreign Affairs of Republic of Macedonia..

Access management

Visa Centre

RolesOverview

Ministry of Foreign Affairs of Republic of Macedonia..

Visa Centre

BenefitsBenefits

--Visa applicantsVisa applicants Transparent and fast visa issuing processTransparent and fast visa issuing process Clear requirementsClear requirements Personal data protectionPersonal data protection Procedure auditingProcedure auditing

--Visa Centre / MFAVisa Centre / MFA Clearly defined, agreed upon, standardized visa issuing proceduresClearly defined, agreed upon, standardized visa issuing procedures Central control of visa issuing process and proceduresCentral control of visa issuing process and procedures Rapid , consistent and accurate verification of each applicantRapid , consistent and accurate verification of each applicant Continuous access to visa application data and status at DMCP where the Continuous access to visa application data and status at DMCP where the

application is being processedapplication is being processed Strict record keeping of visa stickersStrict record keeping of visa stickers Activity logging and auditActivity logging and audit System ready for future integration with the Schengen Information SystemSystem ready for future integration with the Schengen Information System

Ministry of Foreign Affairs of Republic of Macedonia

Visa Centre

N-VIS system architecture

diagram

Ministry of Foreign Affairs of Republic of Macedonia..

Visa Centre

Ministry of Foreign Affairs of Republic of Macedonia..

Visa Centre

Ministry of Foreign Affairs of Republic of Macedonia..

Visa Centre

Ministry of Foreign Affairs of Republic of Macedonia..

Visa Centre

Ministry of Foreign Affairs of Republic of Macedonia..

Visa Centre

Ministry of Foreign Affairs of Republic of Macedonia..

Visa Centre

Ministry of Foreign Affairs of Republic of Macedonia..

Visa Centre

Thank You !Thank You !