ministry of agriculture, livestock and fisheries state ...€¦ · ecological zones for different...

MINISTRY OF AGRICULTURE, LIVESTOCK AND FISHERIES

STATE DEPARTMENT FOR FISHERIES, AQUACULTURE AND BLUE ECONOMY

AQUACULTURE BUSINESS DEVELOPMENT PROGRAMME (ABDP)

IFAD LOAN NO: 2000002052 - Aquaculture Business Development Programme

SPECIFIC PROCUREMENT NOTICE

Country Kenya

Name of Project Aquaculture Business Development Programme

(ABDP)

Contract Title Position of Consultant Aquaculture Business

Development Advisor for the Aquaculture Business

Development Programme

Contract Tender Reference

REF NO: MOALF/SDFA&BE/ABDP/RFP/2019-2020/014.

SECTION I: LETTER OF INVITATION

Date: March 12,2020

Dear Sir/Madam,

RE: Position of Consultant Aquaculture Business Development Advisor for

the Aquaculture Business Development Programme

The Aquaculture Business Development Programme (ABDP) invites qualified candidates to

apply for the position of consultant Aquaculture Business Development Advisor.

The Aquaculture Business Development Advisor (ABDA) will work closely with the ABDP

Programme Coordination Unit (PCU) in particular Lead Component II during this

assignment. This Component comprises interventions to broaden and deepen the

aquaculture value chains in Kenya, (for examples, tilapia, catfish, and ornamental fish), with

a series of strategic investments, using Public-Private-Producers-Partnerships (PPPPs) as

well as support for implementation of Smallholders Aquaculture Groups’ (SAGs) and

Aquaculture Support Enterprises’ (ASEs) business plans. The purpose of the Component is

to make the core activities of all aquaculture value chain actors financially viable and

bankable.

A complete set of proposal will contain one sealed envelope containing a detailed

Curriculum Vitae with 2 referees, a current and valid Tax clearance certificate

and a dully filled and signed Debarment Declaration form.

The envelope clearly marked with the tender Reference NO. “MOALF /SDFA&BE

/ABDP /RFP /2019-2020/022, “Consultant Aquaculture Business Development

Advisor for the Aquaculture Business Development Programme: (ABDP)” must

be delivered to and dropped in the tender box situated at the reception of

Ministry of Agriculture, Livestock and Fisheries, located at Maji house, on Third

floor, Ngong Road and addressed as follows:

The Principal Secretary,

The State Department for Fisheries, Aquaculture

and the Blue Economy

P.O. Box 58187-00200,

Kilimo House,

On or before April 3, 2020; 11.00am

Regards

PROGRAMME COORDINATOR

AQUACULTURE BUSINESS DEVELOPMENT PROGRAMME

SECTION 2: TERMS OF REFERENCE TO THE POSITION OF AQUACULTURE BUSINESS

DEVELOPMENT ADVISOR FOR THE AQUACULTURE BUSINESS DEVELOPMENT

PROGRAMME REF NO: MOALF/SDFA&BE/ABDP/TOR/IC/2019-2020/022.

1. Programme Background

In 2016, the GoK asked IFAD for support in designing and funding a project that supports

smallholder aquaculture fish production. In response, IFAD fielded two design missions (in

March-April and June 2017) to review the issues with GoK, the rural communities and other

public and private sector stakeholders, and to generate an appropriate package of capacity-

building and investment measures to accelerate and consolidate the expansion of

aquaculture production and trade within the country by realizing the productive potential

of smallholders. The result is the Aquaculture Business Development Programme (ABDP).

1.1 Rationale for the Programme

The observed rapid and continuing expansion of the aquaculture Subsector in Kenya offers

a major developmental opportunity for alleviating rural poverty and malnutrition, and

building climate resilience for poor households. The central idea is to assist large numbers

of smallholders to become profitable fish producers or village-level providers of related

services within a secure value chain framework and, in so doing, to promote a step-change

in nutritional well-being in the wider communities. As with other agricultural and livestock

activities, the way forward for poor households is to progress from subsistence/survival to

a sustainable semi-commercial mode with a reliable substantial return to effort.

The ABDP aims at using both public and private sector vehicles to strengthen the aquaculture

value chains with whole-community initiatives to promote good nutrition and food security,

environmental sustainability and adaptation to climate change. The Programme will support

the small-scale fish production base for existing and new producers, with priority for women

and youth, by promoting viable enterprises for production and value-addition. As the

landscape in Kenya is supportive for private sector initiatives and investments, the

Programme will promote public private producers’ partnerships (PPPPs) as the way forward

for the Subsector, with a proper allocation of risks between the parties. The one necessary

condition, given the overarching Programme goal of rural poverty reduction, is that the

PPPPs can demonstrate that significant numbers of smallholder fish producers and support

enterprises benefit from their business activities. This may be directly, through supply

contracts established by out growers, processors, or small producers’ groups or indirectly

through making available affordable goods and services at community level. This will involve

as well support to business plans for small producers’ groups and non-producers support

enterprises. PPPPs may also be built around arrangements for the better use of existing GoK-

owned infrastructure, such as the fish processing plants established by the ESP and currently

not fully utilized.

ABDP would seek to broaden and deepen the aquaculture value chains to increase the

volume and value of fish and fish products produced and sold. Given that all the actors in the

value chains have to operate in a financially, socially and environmentally sustainable

fashion, the Programme would provide capacity building of the public services, the essential

SMEs and substantial businesses in the industry as well as the organisations of primary

producers and related enterprises in rural communities. ABDP would be a Programme of

GoK embedded in the mainstream work of MoALF&C and the Counties, promoting mutually

beneficial partnerships between and within the public and private sectors.

1.3 Programme Goal

The Overall Goal of ABDP is reduced poverty and increased food security and nutrition

in rural communities, as shown by improved dietary diversity. In pursuit of this goal, the

Programme Development Objective is to increase the incomes, food security and

nutritional status of the wider communities of poor rural households involved in

aquaculture in the targeted Counties, with progress indicated by the percentage of

beneficiaries reporting increased annual net income and the percentage increase in national

annual fish consumption).

1.4 Programme Components

The Aquaculture Business Development Programme comprises two mutually supportive

Components concentrated on strengthening the aquaculture value chains to benefit

smallholder fish producers, small-scale supporting service providers and their rural

communities. The substantive ABDP Component activities and investments are facilitated by

an implementation support structure (under the project's Component 3) embedded in the

host GoK agency providing physical and financial management, and proactive knowledge

management, monitoring and evaluation functions.

Component 1: Smallholder Aquaculture Development: aims to raise the efficiency,

profitability and sustainability of ongoing and new aquaculture activities in mixed

smallholder farming systems, with associated nutrition activities to improve diet quality and

food security of the wider rural communities. In doing so, the Programme will promote

viable business activities based on aquaculture through group and enterprise mobilization,

training and support, investment in productive infrastructure, and the transfer of technical

and business skills. Promoting climate smart technologies and practices, and

environmentally sustainable forms of production will be crosscutting themes. Particular

attention will be given to water needs and quality, as well as the suitability of different agro-

ecological zones for different aquaculture technologies

Component 2: Aquaculture Value Chain Development: seeks to improve the efficiency of

the whole aquaculture value chain, with a concentration of Programme effort and resources

on operations that either include smallholders directly or demonstrably benefit the mass of

small-scale producers. The second Component is driven by the creation of a range of PPPPs

within the aquaculture value chain. It would also feature a number of modest but important

actions to strengthen the public and private services crucial to success in the Subsector,

including the policy and regulatory framework, public infrastructure, extension capacity,

priority research, quality assurance services, fish health and surveillance services and access

to financial services.

1.5 Program Cost and Financing

The Programme life is eight (8) years from early 2018. The Total Programme cost is USD

143.3 million (KES 14.9 billion). The Programme would be financed with an IFAD Loan

drawn from the 2016-18 Performance Based Allocation System cycle (USD 40.0 million or

27.9%), the Government of Kenya (USD 31.4 million, 21.9%) and beneficiary contributions

in cash or kind (USD 43.6 million, 30.4%). There is financing gap of USD 27.9 million

representing 19.5% of total cost which IFAD has agreed to finance, while FAO would

contribute USD 400,000 (0.3%). The financing gap of USD 27.9 million may be sourced by

subsequent PBAS cycles (under financing terms to be determined and subject to availability

of funds and internal procedures) or by co-financing identified during implementation.

1.6 Programme Benefits and Economic Justification

ABDP is expected to generate benefits for all the actors involved in the production,

processing, value addition and trade in fish and fish products from the burgeoning

aquaculture sector, predominantly as incremental income for smallholders from financially

and environmentally sustainable fish production. Benefits will also accrue to rural

communities in terms of improved nutritional status, to domestic consumers with greater

access to affordable fish, to the country as a whole with foreign exchange savings from

import substitution, and to the GoK with revenue inflows from additional income tax.

2. Purpose of the Aquaculture Business Development Advisor (ABDA)

The Aquaculture Business Development Programme (ABDP) is seeking the services of a

technically qualified person to offer consultancy services in the capacity of the position of

Aquaculture Business Development Advisor.

The Aquaculture Business Development Advisor (ABDA) will work closely with the ABDP

Programme Coordination Unit (PCU) in particular Lead Component II during this

assignment. This Component comprises interventions to broaden and deepen the

aquaculture value chains in Kenya, (for examples, tilapia, catfish, and ornamental fish), with

a series of strategic investments, using Public-Private-Producers-Partnerships (PPPPs) as

well as support for implementation of Smallholders Aquaculture Groups’ (SAGs) and

Aquaculture Support Enterprises’ (ASEs) business plans. The purpose of the Component is

to make the core activities of all aquaculture value chain actors financially viable and

bankable.

The Component is shaped around awareness creation and strengthening of linkages and

networks among value chain actors. Proposed interventions include identification of viable

investments, support to the selected PPPPs and group business plans, and creation of an

enabling environment by strengthening necessary support services.

The Component is expected to reach and to improve the incomes of about 15,660

aquaculture farmers (5,100 women, 5,050 youth) as well as 100 specialised aquaculture

farmers (aggregators, etc). Interventions will be focusing on groups of fish producers and

non-fish producers to deliver services around the value chains. Beneficiaries are expected to

achieve a 50% increase in production and income. In addition, indirect beneficiaries will

include consumers of quality fish and fish products, which will improve their food and

nutritional security.

2.1 Scope of Work

The consultant will be responsible in supporting implementation of the aquaculture value chain

interventions in a bid to broaden and deepen the value chain with a series of strategic

investments, using Public-Private Producer Partnerships (PPPP). The consultant will assist the

PCU to ensure that key deliverables are met in line with the log frame of the programme.

The scope of work includes the following:

i) Advice PCU on the use of appropriate aquaculture business models for small scale

farmers to progress to mid- level and large scale fish farmers

ii) Develop PPPP contractual models for market based aquaculture value chain

development and for the leasing of the county fish processing plants, including

contracting procedures, bidding documents, qualification criteria and selection

criteria.

iii) Work closely in collaboration with the SDFA&BE and County Government

implementation teams (or other relevant stakeholders) on the geographical

identification of weak aquaculture value chain segments and areas where medium and

large aquaculture entrepreneurs can bring in expertise in the management of the

whole value chain

iv) Define a programme of work whereby the private aggregators/ lease PPPP contractor

will be recruited to enter into partnerships with both ABDP and SAG’s with the aim of

achieving joint competitive advantage in the aquaculture business.

v) Work closely with the Entrepreneurship Development Consultant on modalities of

engagement with SAG’s and ASE’s to disseminate information, rules and procedures

regarding the process of business plan completion for SAG’s and ASE’s.

vi) Advice the PCU on the composition of the Evaluation Committee during the selection

of winning proposals for IAA, PPPP and BP window

vii) Preparation of the MOU for IAA/PPPP and BP on the implementation arrangements

with the PCU and SAG’s and ASE’s

viii) Develop criteria for the development of bidding proposals of business plans for SAG’s

and ASE’s

ix) Develop a criterion for the evaluation and award of matching grants to SAG’s

2.2 Category of Consultancy

This will be a National Level consultancy open to Kenyan Citizens or Non- Kenyan Citizens

with pre-requisite paper work to work in the Kenyan environment.

2.3 Expected Output within a One (1) Year Time- Frame

Expected Output Timing / Deadline

Develop a road map for identification of IAA and

PPPP for the Programme along the aquaculture

value chain

Within 4 weeks of contract signing

Develop a criterion for selection of members for

the PPPP Evaluation and Implementation

Committee


Develop a criterion for selection of members for

the Business Plan Competition Evaluation and

Implementation Committee


Update roadmaps and present to Programme

Coordinator

Consistently every two weeks

Advice PCU on the use of appropriate

aquaculture business models for small scale

farmers to progress to mid- level and large scale

fish farmers

Within 3 months after signing of the

contract

Develop draft PPPP contractual models for

market based aquaculture value chain

development and for the leasing of the county

fish processing plants, including contracting

procedures, bidding documents, qualification

criteria and selection criteria for validation by

the PCU


contract

Define a programme of work whereby the

private aggregators/ lease PPPP contractor will

be recruited to enter into partnerships with

both ABDP and SAG’s with the aim of achieving

joint competitive advantage in the aquaculture

business


contract

Assist in the planning, organizing and

conduction regional and national forum

between the PCU, SDFA&BE and relevant

Stakeholders on modalities of engagement with

IAA and PPPP


contract

Participate in stakeholder workshops for the

various activities and contribute to the

consultation reports

Within one week after each

stakeholder workshop

Develop a framework on the implementation

arrangements for IAA/ PPPP and BP’s

Within 3 months after signing of

contract

Draft guidelines on engagement with SAG’s and

ASE’s for the Business Plan Competition

Window


contract

Develop criteria for the development of bidding

proposals of business plans for SAG’s and ASE’s


contract

Provide Progress report on conversion of

community action plans into interventions and

work plan activities

Consistently every month

3 Demonstrated Qualifications and Experience of the individual consultant

a) Mandatory Requirements

i) Submit a detailed Curriculum Vitae with 2 referees

ii) Submit a current and valid Tax clearance certificate

iii) Submit dully filled and signed Debarment Declaration form

b) Qualifications and Experience

i) Advanced university degree (minimum Master’s Degree) in a discipline related to

Agribusiness Development and Management, or its equivalent

ii) Professional working experience of a minimum of 10 years working in the

development of the agricultural sector,

iii) In- depth knowledge and experience in development of aquacultural, fisheries or

agricultural produce value chains, however experience in aquaculture value chain

will be an added advantage;

iv) Knowledge in agricultural business development using appropriate business models

in development of the sector. Specific knowledge of fisheries and aquaculture

business models will be an added advantage;

v) Must have experience of working with the private sector, farmer organizations or

CBO’s;

vi) Must have good knowledge of project development policies and procedures of

multilateral financial institutions especially the IFAD;

vii) Must have extensive experience and advanced knowledge in development of value

chains and P-P-P-P;

viii) Kenyan citizen or a non – Kenyan consultant with requisite paperwork that permits

you to work within Kenya;

ix) Knowledge of the working of the Government procedures will be an added advantage;

x) Strong critical thinking and judgment to quickly identify problems and devise

solutions, as well as escalate matters as needed;

xi) Effective communication and collaboration with colleagues and partners at all levels

to achieve desired results;

xii) Ability to work independently with minimal oversight;

xiii) Strong written and oral communicator.

c) Key Competencies

i) Ability to develop clear strategic goals consistent with the Programme’s

objectives, and to design and synthesize strategies for programme development;

ii) Ability to advocate and provide policy advice;

iii) Ability to work effectively in a team and excellent interpersonal skills;

iv) Ability to promote a knowledge-sharing and learning culture in the office.

v) Strong written and verbal communication skills, including the ability to write

accurate reports and to build networks to obtain cooperation with stakeholders;

vi) Excellent computer/information application skills, including word processing,

excel, power point etc.;

vii) Ability to work in a multicultural environment and to demonstrate gender-

sensitive and non-discriminatory behavior and attitudes.

4.0 Consultancy Duration

The duration of the consultancy is one year (twelve months), with a possibility of contract

extension for another year, subject to satisfactory performance. The assignment is expected

to commence in April 2020.

5.0 Reporting, accountabilities and location

The Consultant will be based at the Programme Coordination Unit (PCU) offices in Nyeri and

will report to Programme Coordinator and work closely with the PCU Team for guidance and

advice.

6.0 Inputs provided by the Client

The client shall be responsible for the provision of office space and furniture, and supporting

office equipment. The client shall include the consultant in all its procurement arrangements

concerning field visits as applicable. All such inputs shall be approved by the ABDP

Programme Coordinator. Where travelling individually on programme duties, expenses will

be incurred and reimbursed accordingly, in accordance with GOK procedures. All individual

travel shall be approved by the ABDP Programme Coordinator.

7.0 Terms of Payment

Payment will be made quarterly (after every 3 months) upon submission of completed

timesheets, and based on deliverables and performance (Time-Based Form of Contract).

8.0 Selection Method

The consultant selection will follow the IFAD’s Procurement Regulations for Individual

Consultants.

9.0 TERMS OF CONTRACT

Negotiable

6.1 DEBARMENT DECLARATION FORM

Date __________________________

To The Programme Coordinator, ABDP

P.O. Box 904 - 10100 NYERI

I (name and address)

________________________________________________________________________ _______________________________________________declare the following:

a) Have not been debarred from participating in public procurement. b) Have not been involved in and will not be involved in corrupt and fraudulent

practices regarding public procurement.

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Name of Bidder Signature Date

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