minerva hr suite

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www.minvesta.comA Randstad company

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1010thth March March 20092009

A company

An Introduction

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About MinVesta

The Vision

To emerge as the world’s most respected software product company in the HR space.

The Facts A fully owned subsidiary of Ma Foi Management Consultants (MMCL), Chennai, India

– A Randstad Corporation. Inception in February, 2006 – currently over 350+ years of software development in

HR domain experience spread over 2 development facilities in India – Hyderabad and Chennai

Proven expertise in HR domain 17 years in domain ( Ma Foi Management Consultants Ltd) 8 years in HR software development Highly satisfied customers, including HUL, IDBI Capital,Quallcomm,AP mills Ltd,

Randstad group companies such as Vedior APAC, LINK Australia, Vedior Belgium, Hill Mcglynn, Select Education as well as large multinationals across domains

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This Presentation…

Minerva HR Suite: An Overview

Minerva HR Suite: The Modules

Minerva HR Suite : The Features

Minerva HR Suite : The Architecture & System Overview

Why MinVesta?

Sample Customer list

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The Impact on HR

Transition to a strategic role rather than transactional support

Increased dependence on Electronic media for core activities such as recruitment and appraisals

Standardization mandatory on all Processes and Applications to be effective

Increased pressure to automate workflow, and optimize costs

The Current Scenario

Increase

d Globaliz

ation &

Outso

urcing

Rapidly Changing Technology

Need for continuous Adaptability of resourcesIncreasing pressures for Regulatory Compliance

Market upheavals & resource movements

The Reality

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Introducing Minerva : the 360o HR Management suite

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Module 1: RPM: The Recruitment Process Manager

Provide an overview of the database in categories with customized Daily Reports and Analysis Reports

Web Enabled Allows multiple users online access to candidates’ profiles and resumes at all times from anywhere around the world

Highly customizableWith a comprehensive Database

De-duplication CheckProvides automated avoidance / detection of duplication of resumes

Consolidated Reports

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Module 2: HuRIS : The Human Resources Information System

Captures detailed personal, professional and official information of each

employee in an organization.

Updates and maintenance of employee details can be achieved at the click of a

button.

Generates Personal history reports on all employees.

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Enables employees to apply for leave, view request status, cancel /

withdraw leave, view leave balance online, request for

encashment….etc

Enables Reporting Seniors / HR Managers to authorize and view

leave requests and leave balance of all employees

Automated Process of Leave Balance Calculation, Carry Forward ,

Lapse etc

Module 3: LeMS: The Leave Management System

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Module 4: AttMS: The Attendance Management System

Captures daily employee turnout through manual swipe

Employee Attendance status viewable for user defined periods

Bulk upload of Attendance data from Swipe System Reports

Online absence authorization and feedback

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Module 5: PSS: Payroll Self Service

Enables every employee to log in and access the self service facility, allowing

users to view their monthly payroll details viz., Pay Slip, Reimbursement Slip and

Tax Computations

Prints documents in user friendly formats, enabling employees to print Pay Slip,

Reimbursement Slip etc directly from the system.

Enables employees to raise queries and view response from corresponding query

category owners.

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Module 6: RATES: Resource Allocation and Timesheet Entry System

Enables allocation of employees as resources to various projects in the

organization.

Employees can be assigned, reassigned and released from projects at

any time through this module.

Skill levels, resource allocation status and project details can be viewed

for efficient planning and utilization of manpower.

Empowers employees to enter timesheets and daily activity details

into the system.

Timesheet periodicity is configurable as per client's requirements.

Daily activity sheets can also be configured, thus enabling support

function employees to record their daily activities.

Allows viewing of processing status information.

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Module 7: PerforMS: Performance Management System

Automates the entire Performance Management Process of an organization.

Allows employee to set their performance objectives and submit appraisal forms

online.

Reporting Senior can view, approve or reject submitted appraisal forms. They can

also add remarks and ratings to the same.

The HR department is the global viewer of the online appraisal process.

Multiple Appraisal form templates can be assigned for different categories of

employees.

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Module 8: TREDS: Training & Employee Development System

Focused on managing the Training needs of the organization.

Enables HR Managers to:

– Design and upload training calendars,

– Prepare participants list,

– Approve training requests,

– Monitor training attendance

– Provide / view feedback on training programs

Interfaced with Performance Management (PerforMS) module allowing proficient

management of organization’s training needs.

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Module 9:ExiMS: Employee Exit Management System

ExiMS provides the organization an end to end automated Employee Exit

Management System

HR managers are empowered to initiate the exit process on line

Enables the HR department to:– Conduct online Exit interviews.

– Disburse department wise exit checklists.

– Collate and file check list responses.

– Approve F&F settlement and

– Generate relieving letter.

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Module 10: CLAIMS: The Claims Management System

Provides the organization an end to end automated

Claims/Reimbursement Management System

Employees are empowered to put in their reimbursement details and

initiate the claims process on line

Reimbursement categories can be defined and employees can chose

the type of reimbursement and enter the details.

Employees can take a print of the reimbursement form filled up and

furnish with the original bills.

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Module 11: QMS: The Query Management System

Emails can be triggered for employee birthdays/anniversary/ confirmations etc.

Homepage Content can be customized

FAQ’s can be managed

Employee Policy documents or other forms etc. can be uploaded

Employee can post queries under different categories

Identified process owners will be responsible for query resolution

SLA Timelines can be configured for escalation

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Minerva HR Suite : The Paperless View

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Minerva HR Suite: The System Overview

Security component allows only valid users to access the system for defined activities

HuRIS is the Core part of the System

Each module is directly associated with HuRIS and dependent on Masters and cannot function without HuRIS

Each module functions independently and there is no data flow between any two modules except dependency on HuRIS

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Minerva HR Suite: Organization Structure Definition

The PurposeDefine the organization attributes of the company such as Zone, Region, Locations, Departments, Designations etc. in the system

Usage Each user (Existing /New) in the system will

be mapped to the above attributes, as applicable to every user

Employee Transition will be tracked as history transaction based on attributes only

Need for differentiation in any module based on the attributes. For example: Employees of one department may follow a different leave eligibility as compared to people belonging to other departments

Note

• This is the core configuration item without which other system configuration may not happen

• Process flows for each module remain same across the organization

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Other Features

Reports, Letter Generations and Email Business alerts are general features encompassing all

modules across the system

This proposal terms hold good for a single processor implementation only with one central database

deployed in the web. Multiple implementations will require additional licenses and cost estimates

System will be able to handle multiple employee series

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Groups and Access

A Group is a set of users in a system who do specific activities in the system Groups are defined based on collections of activities that shall be done by a particular user in the system Ex: Generating offer letter/Relieving letter, scheduling training, Adding new employee are the activities of

functional HR, so HR will be one Group in the system

Note– Activities are defined for whole organization and are uniform across organization.– Users belonging to particular group will be able perform activities belonging to that group only – Its very critical to identify here if there are any differences based on organization attributes as it has lot of impact on system

design.

Leave Module Groups

Activity/Link Employee Reporting Manager HR

Apply Leave Yes No No

Approve Leave No Yes (Reportees) Yes (For All)

View Balance/Transaction Yes Yes (Reportees) Yes (For All)

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Minerva HR suite: The System Architecture

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Minerva HR Suite : Deployment Requirements

Hardware Configuration

Software Configuration

Database & Application Server - Specification

Minimum Processor Type and Number - Intel Xeon 3gHz + Dual Processor (Dual Core)

Minimum RAM requirement - 4 GB Free Disk Space required - 40 GB

Server Software Requirement

Operating System– Microsoft Windows Server 2005 Server

edition, plus Service Pack 2 Database– -Microsoft SQL Server 2005 Service Pack

2 Web server– IIS (Internet Information Server 6.0 and

above)– Microsoft. Net framework 2.0

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Minerva : The Implementation Methodology

Project Planning

Communication

Account Interface

Defined Escalation Path

Dedicated Team

Deployment & Support

Requirements Analysis Design & Development

Quality Assurance/ TestingProduction & User Support

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Third Party Integration Approach

Two approaches are followed after analyzing the technical feasibility of the interface requirements:

AUTOMATED APPROACH

MANUAL APPROACH

Interface API and designs are prepared to fully automate the data interactions between the Minerva HR Suite and any third party system

Define interface in Minerva HR Suite to extract the required information(data) from our system in specified format as required for third party tools and also provide the interface to upload data in specified format required for Minerva from third party software/DB

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Why MinVesta?

PRODUCTPRODUCT

PROCESSPROCESS

PEOPLEPEOPLE Comprehensive, customizable and scalable end-to-end solutions

Dedicated Research team having researched Performance Enhancement, Utilization of multi-core processor architecture, Code Optimization & Profiling Component Based Architecture Approach Building Test Automation tool for performance analysis Efficient search and match technologies Evaluation and adoption of latest technologies Next Generation Rule Engine

CMMI Level 3 compliant processes Standard UML Component based Product Architecture Approach All products has well defined interfaces with other components HM Revenue and Customs accreditation for payroll Software: in the offing

As part of an HR giant – rich functional as well as technical expertise Resources experienced from top software companies and most reputed institutions in India Technical Expertise across various platforms as well as domains

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IT Outsourcing from MinVesta

Extended Development Team– BBT- Lotus Notes Development– Synthesis Factory – DOTNET Development

Remote Application Administration– Lotus Notes Administration

Bespoke Software Development– CRB tracker– MORMS

Web Portal Development and Management– Develop and Manage all web portal for Ma Foi and subsidiaries – Working on Latest web technologies ,like Silverlight and Web 2.0 to

enhance user experience. Systems Integration Services

– Data Mapping and Migration – Development of interfaces to integrate distinct systems– Analytics/Reporting using multiple data sources

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Our Customers

Asia Pacific

Vedior Interim, Belgium

1st FinancialsBankUSA®

Sysnet

IAL-Oronite

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Support Services

CRM Driven Product Support Provide Customer portal for Problem logging, FAQ and User Support SLA Driven Support function

• T1 – User Support with in 24 hours • T2 – Production Support with in 72 Hours • T3 – Sustenance, predefined protocol for escalation to development team

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Thank You! . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

MinVesta Infotech LtdSales Offices

Delhi | Mumbai I Bangalore | Chennai | Hyderabad | Kolkata I Pune I Ahmedabad | Baroda I Dubai | London | New Jersey|

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Development Centres

Hyderabad 103, Aditya Trade Center, Ameerpet, Hyderabad- 500038, Andhra Pradesh.

Phone: +91- 40 -23738071-76

Chennai2nd and 3rd Floor, Ma Foi Towers, 244, Anna Salai, Chennai- 600 006, Tamil Nadu.

Phone: +91 - 44 - 42188855

Email:[email protected]

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