MIDWEST WATER ANALYSTS ASSOCIATION

JANUARY 30, 2015

EMERGENCY ACTION PLANS

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WORKPLACE EMERGENCIES

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Introduction• Employers never expect an emergency or disaster to happen –

especially one that will directly affect them.• Emergency situations can strike anyone, anytime, anywhere.• You and your employees could be forced to react when you least

expect it.

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Workplace Emergency

• An unplanned situation that could:• Disrupts or shut down your operations; or• Causes physical injuries damage to property or environmental

damage.

• Emergencies may be natural or manmade

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Natural Disasters

• Floods• Tornadoes • Snow• Earthquakes

• Could result in utility failure

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Manmade Disasters

• Civil Disorders• Bomb Threat• Fires • Chemical Spills• Terrorism

•Could also result in utility failure.

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LETS NOT FORGET

WORK PLACE AGGRESSION AND

VIOLENCE

WORK PLACE AGGRESSION AND

VIOLENCE

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Regulatory Requirements

40 CFR Environmental Protection• SARA Title III Community Right to Know• Responding to Spill/Release

49 CFR Transportation• Spill Response

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Regulatory Requirements (cont)

OSHA General Industry Standards• 29CFR1910.38 EAP• 29CFR1910.119 Process Safety Management• 29CFR1910.120 HAZWOPER• 29CFR1910.132 Personal Protective Equipment• 29CFR1910.146 Confined Space• 29CFR1910.151 First Aid Kits/Eye Wash Station

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Regulatory Requirement (cont)

OSHA General Industry Standards (cont)-29CFR1910.1200 Hazard Communication-29CFR1910 Subpart Z Chemical Specific

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Regulatory Requirements (cont)

• OSHA Construction Standards• 29CFR1926.35 Emergency Action Plan• 29CFR1926.50 Medical Services• 29CFR1926.64 Process Safety Management• 29CFR1926.651 Excavations• 29CFR1926.800 Underground Construction

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Regulatory Requirements (cont)

NFPA 1600 Standard on Disaster/Emergency Management

FEMA

Federal Emergency Management Agency

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NFPA/FEMA

• Risk Assessment Incident Prevention• Mitigation Resource Management• Incident Mgmt. Communication• Operational Proc. Facility Mgmt.• Employee Tng. Drills• Crisis Comm. Public Information

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Developing an Emergency Plan

• Identify emergency situations that could affect your company:

In-house

Neighborhood

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In-house Emergencies (Disasters)

What emergencies are likely to occur?

Describe—be as specific as possible

Cause of emergency

Identify prevention measures

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Neighborhood Emergencies

• What types of industries are within a one, two and three mile radius of your company?• What hazards exist?• What are the major traffic arteries?• Have you made contact with these companies? • Is there a mutual aid program?

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Emergency Action Plans (EAP)

Covers designated actions employers and employees must take and is tailored to your specific workplace requirements.

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Coordinating Services

• The plan must address:• Interface with local/county/state• Healthcare for injured• Contact with sister facilities• Contact with neighborhood companies

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Disaster Preparation

• Documents readily available and ‘safe’• Contracts• Insurance Policies• Inventory Records• Payroll Data• Accounts receivable/payable• Staff telephone numbers

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Disaster Preparation (cont)

•Should have map or diagram of facility•Emergency telephone list

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Crisis Communication

• To contain and manage a crisis successfully you need to plan.• Statement• Media Q&A• Employee Communication• Regulatory Communication• Phone Scripts

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Crisis Communication

•Must have a designated spoke person—ALL information MUST come from that individual

All Statements must be clear and concise

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Alerting Employees

• Must have a way of alerting employees, including disabled workers• Employees must know and understand the methods to report

emergencies• Alarms should be distinctive and should be heard, seen, or

otherwise perceived by everyone • Make available an emergency communications system

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Be Prepared for an Emergency

•Disorganization can result in confusion, injury, and property damage. Reduce this risk through:•Planned and/or unplanned drills•Employee training and retraining•Review your plan regularly (annually)

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Employee Training

• Individual roles and responsibilities• Threats, hazards, and protective actions• Notification, warning, and communication procedures•Means for locating family members in an emergency• Emergency response procedures• Evacuation, shelter, and accountability procedures• Location and use of common emergency equipment• Emergency shutdown procedures

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Thank you for coming, for your attention and your

active participation

Is there anything you would like me discuss????