1. PRESENTED BY:Anup Chakraborty#9811222713anupchakraborty@hotmail.com

2. MS-WORD 3. MS-Word is available either as a stand-aloneprogram or bundled with Complete MS-Officeprogram software.It helps you to create letters, memos, reportsand term papers. It also helps to senddocuments to a group of people for feedback.You can maintain mailing lists, createpersonalized documents and create anewsletter etc.INTRODUCTION 4. To start Microsoft Word: Click on the Start button at the bottomleft corner of the Windows desktop asshown in Next Figure. Select the program option. Select Microsoft Word 2010. This invokes MS-Word and starts a newdocument.STARTING MS - WORD 5. Work Space 6. To create a document, follow thesesteps:Click the File tab.A New Document window will bedisplayed. Select the Blank Document.CREATING A DOCUMENT 7. A Blank New Document is displayed.OrUse the shortcut key CTRL + N 8. To open an existing document, followthese steps:Click the File tab.An Open dialog box will be displayedas shown in Fig. Select the appropriate drive andfolder in Look in.OPENING A DOCUMENT 9. Select the desired filename then clickon Open button.OrPress CTRL+O. 10. Open Dialog Box 11. When you start typing in your BlankNew Document, the document is storedin the internal memory of the computer.In order to preserve the document forfuture use, you must save it on thedisk. To do so: Click the File tab, and then clicksave/save as.SAVING DOCUMENT 12. The Save As dialog box gets invokedas displayed in Fig.Select the directory or folder in Savein box.Enter the name of the file inFilename box.Click on Save button. 13. Save As Dialog Box 14. By default, the new document is savedas a Word document with an extension.doc. Click on icon on the standardtoolbar.or press CTRL+S from keyboard. 15. While working with a file (adding more textlines, format it, delete something etc.), weneed to save the changes in the existingdocument. To save the changes: Click on the Save Command .Or press CTRL + S from keyboard. 16. It is used for setting margins, papersize, paper source and layout ofactive documents.PAGE SETUP 17. Change or set page margins and other propertiesPage margins are the blank space around the edges ofthe page. In general, you insert text and graphics in theprintable area between the margins. However, you canposition some items in the margins for example,headers, footers, and page numbers. Click on page Layout tab Click on page setup Set Margins for Top, Bottom, Left and Right Add margins for binding Set margins for facing pages Select Page Orientation Set Paper Size from Paper Tab 18. Headers and FootersInsert headers and footersHeaders and footers are areas in the top, bottom, and sidemargins (margin: The blank space outside the printing area on apage.) of each page in a document.We can insert or change text or graphics in headers and footers. Forexample, you can add page numbers, the time and date, a companylogo, the document title or file name, or the authors name.If you want to change a header or footer that you inserted, theHeaders & Footers tab under Header & Footer Tools gives youmore header and footer options. 19. Click on Insert Tab. Click on Header and Footer option. Two text boxes appears on yourdocument, one for header & one forfooter. Type the header & footer you want togive, on the specified place.Insert the same header and footer throughout a document 20. Insert headers or footers different for odd and even pages On the Page Layout tab, click the Page Setup DialogBox Launcher, and then click the Layout tab.Select the Different odd and even check box.Now you can insert the header or footer for even pageson an even page and the header or footer for odd pageson an odd page. 21. Remove the header or footer from the first page1.On the Page Layout tab, click the Page SetupDialog Box Launcher, and then click the Layouttab.2.Select the Different first page check box underHeaders and footers.Headers and footers are removed from the firstpage of the document. 22. These edit functions are use tomove/copy a selected text from oneplace to another.Followings are the icons for cut, copyand paste respectively, displayed onStandard Toolbar.CUT COPY PASTECUT / COPY AND PASTE 23. Select the text. Go to Home Tab Cut or Press CTRL + X Go to the target position Go to Home tab Paste or Press CTRL + VCUT AND PASTE 24. Select the text.Go to Home tab Copy orPress CTRL + C.Go to the target positionGo to Home tab Paste orPress CTRL + VCOPY AND PASTE 25. FINDSearch for specified text, formatting,symbols, comments, footnotes,endnotes in the active document. Go to Home tabA Find and Replace dialog box will bedisplayed on Right side. In Find What box, enter the word you wantto find. Click Find Next button. 26. Alternatively, press CTRL + F from keyboard 27. REPLACESearches for and replaces specifiedtext in the active document. To replacetext: Click on Home tab Replace. A Find And Replace dialog box will bedisplayed right side. Click on the Replace tab. In Find what box, enter the text you wantto find & replace. 28. In Replace with box, enter text you want touse as the replacement.To search the next occurrence of thetext, click Find Next button.To replace the occurred text, clickReplace. To replace all occurrences of the text,click Replace All. You can also use CTRL + H as shortcut key. 29. Move the insertion pointer to the itemwhere you want to go. Go to a specificpage, table or other item: Click on home menuA find and replace dialog box appearson your screen.Click on Find that display Goto button In Go To what box, click the type of item.GOTO 30. BOOKMARKA bookmark identifies a location orselection of text that you name andidentify for future reference. Insteadof scrolling though out the documentbookmark identifies a location orselection of text that you name andidentify for future reference. Forexample, you might use a bookmark toidentify text that you want to revise ata later time. 31. Instead of scrolling through thedocument to locate the text, you cango to it by using the Bookmark dialogbox. Select an item you want a bookmarkassigned to, or click where you wantto insert a bookmark. On the Insert Tab, click Bookmark. 32. Under Bookmark name, enter a name.Bookmark names must begin with aletter and can contain numbers. Youcant include spaces in a bookmarkname. However, you can use theunderscore character to separatewords for example, "First_heading."Click Add. 33. CHANGING FONT STYLESTo change font size and font styles,follow these steps: Click Home tab. Next. type the nameof desired font directly into the fontname box on the format toolbar andpress the Enter key.FORMAT OPTIONS 34. Font Drop-down List 35. Use Bold (B), Italics (I), Underline (U)buttons on the toolbar as displayed inTable.BUTTON NAME KEY COMBINATIONBold CTRL+B orItalic CTRL+I orUnderline CTRL+U or 36. To add bold formatting to thetext, follow these stepsSelect the text and click on the boldbutton.Alternatively, click on the bold buttonand type the text.Similarly, the characters can beunderlined and italicized. 37. CHANGING FONT SIZETo change the font size, followthese steps: Use the drop-down Font sizelist on the Home tab asdisplayed in Fig. or type the fontsize in the Font size box andpress the Enter key. 38. Use any of these keyboard shortcutsto increase or decrease the font size asshown in TableSHORTCUT KEY COMBINATIONCTRL+] Increase one point at a time.CTRL+[ Decrease one point at a time.CTRL+SHIFT+>Increase by 10 points, 12 points,14 points and so on.CTRL+SHIFT+