microsoft word - 2018_01 january steering committee ...€¦ · web viewpam schenker (fl),...

Todd Graham (MN), Chair Suzan Reagan (NM), Vice Chair Pam Schenker (FL), Co-Secretary Melissa Stefanini (TN), Co-Secretary

NATIONALSTATE DATA CENTERSTEERING COMMITTEE

Representing a Network of 1,800

State Data Centers and Affiliates Nationwide

We Bring

Value-Added Census Data and Education to

SDC Annual Training Conference MinutesAprthe User

SDC Annual Training Conference MinutesAprState Data

SDC Annual Training Conference MinutesApr Center (S

SDC Annual Training Conference MinutesAprDC)

SDC Annual Training Conference MinutesAprAnnual Tra

SDC Annual Training Conference MinutesAprining Conf

SDC Annual Training Conference MinutesAprerence, Ap

SDC Annual Training Conference MinutesAprril 9-11,

SDC Annual Training Conference MinutesApr2018Provid

SDC Annual Training Conference MinutesAprence, Rho

SDC Annual Training Conference MinutesAprde Island

SDC Annual Training Conference MinutesAprMeeting pa

SDC Annual Training Conference MinutesAprrticipants

SDC Annual Training Conference MinutesApr from the

SDC Annual Training Conference MinutesAprSteering C

SDC Annual Training Conference MinutesAprommittee l

SDC Annual Training Conference MinutesApristed belo

SDC Annual Training Conference MinutesAprw are refe

SDC Annual Training Conference MinutesAprrred to by

SDC Annual Training Conference MinutesApr first nam

SDC Annual Training Conference MinutesApre in the n

SDC Annual Training Conference MinutesAprotes. Othe

SDC Annual Training Conference MinutesApr


State Data Center Steering CommitteeAllen BarnesGregg BellTodd GrahamMichael MoserSuzan ReaganDan VeroffPam SchenkerJennifer ShultzMelissa Stefanini


DAY 1

We

SDC Annual Training Conference MinutesAprlcome and

SDC Annual Training Conference MinutesAprIntroducti

SDC Annual Training Conference MinutesApronsData Us

SDC Annual Training Conference MinutesAprers Branch

SDC Annual Training Conference MinutesApr (DUB) Sta

SDC Annual Training Conference MinutesAprff L

akiva P


ullins, Br


anch Chief


, Data Use


rs Branch

SDC Annual Training Conference MinutesApr B

arbara La


fleur, Kar


en Haugen,


Termirah


Brinkley T


oni Hall

To

SDC Annual Training Conference MinutesAprdd Graham,

SDC Annual Training Conference MinutesApr SDC Chair

SDC Annual Training Conference MinutesAprperson W

hat


is the SD


C network


and why ar


e we here

SDC Annual Training Conference MinutesApro State

government, universities, libraries, etc.

o Partner with the


Census Bureau to provide training and resources

o The boots


on the ground for Census Bureau data and information

SDC Annual Training Conference MinutesApro Commu

nity of practice: Share many of the same experiences working


with Census data

Appreci


ative of t


he Bureau


for organi


zing and s


ponsoring


this meeti


ng

Misty R

SDC Annual Training Conference MinutesApreed, Actin

SDC Annual Training Conference MinutesAprg Division

SDC Annual Training Conference MinutesApr Chief Cus

SDC Annual Training Conference MinutesAprtomer Liai

SDC Annual Training Conference MinutesAprson and Ma

SDC Annual Training Conference MinutesAprrketing Se

SDC Annual Training Conference MinutesAprrvices Off

SDC Annual Training Conference MinutesAprice

• Welcome on behalf of

SDC Annual Training Conference MinutesAprmyself and Jeff Meisel

• Looking for

SDC Annual Training Conference MinutesAprward to the next couple of days

SDC Annual Training Conference MinutesAprand hearing our thoughts, etc.St

SDC Annual Training Conference MinutesAprephen Buck

SDC Annual Training Conference MinutesAprner, Assis

SDC Annual Training Conference MinutesAprtant Direc

SDC Annual Training Conference MinutesAprtor for Co

SDC Annual Training Conference MinutesAprmmunicatio

SDC Annual Training Conference MinutesAprns Branch

SDC Annual Training Conference MinutesApr I

n Rhode I


sland beca


use we are


in the mi


ddle of th


e census t


est in Pro


vidence. A


sk people


in town if


they have

SDC Annual Training Conference MinutesApr E

conomic C


ensus –wil


l hear abo


ut this a


little lat


er

Census B


udget

o Additional FY18 dollars, $50


million contingency secretary ask for

o A billion extra for FY


19 – budget trick – rolled 1 billion into 18 with parameters, to


smooth funding

o Testing, communication activities

o They understand it


takes money for Census

o Received request from secretary for


citizenship question

Same question as on the American Community Survey (ACS), hasn’t been


tested as decennial question

18 states involved in lawsuit

Have to print forms – so need to have a


decision by early 2019

From a communications standpoint –Need to communicate that the information is confidential


and that the Census Bureau cannot share the information with any agency, etc. Trusted voices will be important.

SDC Annual Training Conference MinutesApr Q

uestions:

SDC Annual Training Conference MinutesApro Andrew

Virden: Is it a mandatory question?

Stephen: By law all questions are mandatory,


if left blank we will follow-up. Details in the secretary’s memo. Potentially use administrative records to fill in.

SDC Annual Training Conference MinutesApro Weiwei

Zhang: What geographic level is the summary file going


to be released at?

Stephen: Block level but still discussing how to be rolled out – will be working with


data product team

o Pam Willrodt: Is there a minimum number of


questions answered to be counted?

Stephen: we want info on all questions.


During non-response follow up (NRFU), there will be verification of incomplete forms. Will trigger follow-up in person

SDC Annual Training Conference MinutesApro Budget

to have enough staff for in person NRFU?

Stephen: Too early to tell impact.


Response pattern with ACS – not a big drop off in response with citizenship question.

o Eric Guthrie: next


steps? Budget implications?

Stephen: not sure it’s going to cost more. Always been a mistrust of government. If


we do our job right, maybe we can keep response rate on target. 2000 and 2010 hit response rates. We are working with you to provide support


and answer questions but can’t do it alone. Four times as many responses in testing than in 2010. Focus groups are probing the


citizenship question. We will release the creative and media message asap.

o Jan Vink: can you speak


to what congress is doing?

Stephen: At the end of March we submitted the questions to congress. Delegated


authority through title 13. Congress has time to review question.

o Pam Schenker: internet


responses, are you able to skip questions and submit if not filling in


all questions?

Stephen: Yes – there will be hard edits and soft edits. Some questions can be skipped after several


reminders. Expect demo when online instrument is finalized. Still in testing. Will work with partners to get count in areas without


internet connectivity.

BREAK

SDC Annual Training Conference MinutesApr2020 Censu

SDC Annual Training Conference MinutesAprs Integrat

SDC Annual Training Conference MinutesApred Communi

SDC Annual Training Conference MinutesAprcations Pl

SDC Annual Training Conference MinutesApranKaile Bo

SDC Annual Training Conference MinutesAprwer, Chief

SDC Annual Training Conference MinutesApr, Integrat

SDC Annual Training Conference MinutesApred Partner

SDC Annual Training Conference MinutesAprship & Com

SDC Annual Training Conference MinutesAprmunication

SDC Annual Training Conference MinutesApr Branch (p

https://sdcclearinghouse.files.wordpress.com/2018/05/2020-census-integrated-communications-plan.pptx

SDC Annual Training Conference MinutesAprresentatio


SDC Annual Training Conference MinutesAprn – see ha


SDC Annual Training Conference MinutesAprndout) C

ons




istent mes


sage and n


eeded to s


tart proce


ss earlier


than 2010

SDC Annual Training Conference MinutesApr 2

020 Natio


nal Partne


rship Prog


ram (NPP)

SDC Annual Training Conference MinutesApr 2

020 Commu


nity Partn


ership and


Engagemen


t Program


(CPEP)

o Regional Offices

o Motivating


diverse communities

o Reaching out to hard-to-count population

SDC Annual Training Conference MinutesApro Throug

h education; encourage community partners;


engage community leaders

2020 C


ensus Comm


unications


Research


& Analytic


s Roadmap

SDC Annual Training Conference MinutesApro 8 Steps

discussed –

Predictive Models for household response rate

CBAMS – barriers, attitudes, and


motivators – final report December 2018

Quantitative survey – sampling testing messaging campaigns – online and mail

Qualitative focus groups

SDC Annual Training Conference MinutesApr Segmentation –

sorts low-response tracts into distinct clusters

Media Planning – how to reach audience based on the


segmentation data

Design Advertising – tailor initial designs to different audiences

Deliver Advertising

SDC Annual Training Conference MinutesApr Optimize

Resources – shift resources to areas that have low response rates

Rapid Response – coordinate with field and


partnership staff

o 2020 Census Integrated Communications Plan

SDC Annual Training Conference MinutesApr Q

uestions

SDC Annual Training Conference MinutesApro Messag

ing should be ready by early 2019

o National Partner


ships – Lorena will discuss; Reached out to corporate partners and


have had some productive discussions

Y&R – has assisted with


top “keystone” partners

About 200 partners reaching out to

SDC / GL / CCC – how to reach these corporate partners?


Share ideas with Bureau.

Finding

SDC Annual Training Conference MinutesAprs from 201

SDC Annual Training Conference MinutesApr6-2017 Cen

SDC Annual Training Conference MinutesAprsus Tests

SDC Annual Training Conference MinutesAprJennifer R

SDC Annual Training Conference MinutesApreichert, A

SDC Annual Training Conference MinutesAprssistant D

SDC Annual Training Conference MinutesAprivision Ch

SDC Annual Training Conference MinutesAprief, Nonre

SDC Annual Training Conference MinutesAprsponse, Ev

SDC Annual Training Conference MinutesApraluations,

SDC Annual Training Conference MinutesApr and Exper

SDC Annual Training Conference MinutesApriments, De

SDC Annual Training Conference MinutesAprcennial Ce

SDC Annual Training Conference MinutesAprnsus Manag

SDC Annual Training Conference MinutesAprement (pre

https://sdcclearinghouse.files.wordpress.com/2018/05/findings-from-census-tests.pptx


SDC Annual Training Conference MinutesAprsentation


SDC Annual Training Conference MinutesApr– see hand


SDC Annual Training Conference MinutesAprout) A

pril




1, 2016 wa


s Census T


est Day –


for Harris


County, T


X and LA C


ounty, CA

SDC Annual Training Conference MinutesApro Purpos

e – self-response and nonresponse follow-up

Ap


ril 1, 201


7 was Cens


us Test Da


y – nation


-wide self


-response


test of 80


,000 housi


ng units

o Purpose –

SDC Annual Training Conference MinutesApr test the

integration of operations and systems for self-response;

test the feasibility of collecting enrollment information as


a subject matter on the Census (report with be out later this year)

o Internet Push vs. Internet Choice


– 20% of the country

What to


expect fo


r 2020

o Integration of operations

SDC Annual Training Conference MinutesApro Interne

t burden – tested

o Remove vacant and nonexis


tent housing units prior to the start of NRFU

o Reduce contact attempt


s based on administrative data

After one attempt – could use “administrative data”

SDC Annual Training Conference MinutesApro Maxim

um number of attempts is about 6

o Will provide informa


tion on the number/percent of nonresponse that will be reduce


d due to removing vacant and nonexistent housing units


and completion of information based on administrative data


2020 LUC

SDC Annual Training Conference MinutesAprA Updates,

SDC Annual Training Conference MinutesApr Group Qua

SDC Annual Training Conference MinutesAprrters Inve

SDC Annual Training Conference MinutesAprntory, and

SDC Annual Training Conference MinutesApr PSAPJenni

SDC Annual Training Conference MinutesAprfer Hollan

SDC Annual Training Conference MinutesAprd, Chief,

SDC Annual Training Conference MinutesAprPartnershi

SDC Annual Training Conference MinutesAprp Communic

SDC Annual Training Conference MinutesAprations and

SDC Annual Training Conference MinutesApr Outreach

https://sdcclearinghouse.files.wordpress.com/2018/05/2020-luca-updates-group-quarters-inventory-and-psap.pptx


SDC Annual Training Conference MinutesAprBranch, Ge


SDC Annual Training Conference MinutesAprography Di


SDC Annual Training Conference MinutesAprvision (pr



SDC Annual Training Conference MinutesApresentation

SDC Annual Training Conference MinutesApr• L

UCA

o In process of mailing packets


and getting files back

11,304 packages shipped – about 98%

o 120 days to


respond

• BAS

o Annual survey – still have 2 more


opportunities for governments to review boundaries

SDC Annual Training Conference MinutesApro Letter

to HEO and BAS contact – mailed in early January

SDC Annual Training Conference MinutesApro May to

get in surveys in the following year

• PSAP

SDC Annual Training Conference MinutesApro Invited

participants to review and update selected census bureau


statistical geography

o Looking for COGs, Planning Council


s, otherwise county governments. Regional geographers


are calling to determine initial interest of governmental


agencies

o Can review standard statistical geographies –


(realignment) CTs, BGs, CDPs, CCDs

o Also tribal areas

SDC Annual Training Conference MinutesApro “Pre-

SAP” is preparatory, preliminary work by Geog Division

SDC Annual Training Conference MinutesApro July

2018 – official invitation

Andr

SDC Annual Training Conference MinutesAprea Johnson

SDC Annual Training Conference MinutesApr, Assistan

SDC Annual Training Conference MinutesAprt Division

SDC Annual Training Conference MinutesApr Chief for

SDC Annual Training Conference MinutesApr Address a

SDC Annual Training Conference MinutesAprnd Spatial

SDC Annual Training Conference MinutesApr Data Upda

SDC Annual Training Conference MinutesAprte, Geogra

SDC Annual Training Conference MinutesAprphy Divisi

SDC Annual Training Conference MinutesApron (presen

SDC Annual Training Conference MinutesAprtation – s

SDC Annual Training Conference MinutesApree handou

SDC Annual Training Conference MinutesAprt)• G

roup Qu


arters Inv


entory

o Geography – update MAF


periodically

One source ACS group quarters (since about 2015)

2019 – GSS – focus on group quarters

SDC Annual Training Conference MinutesApr Get new group quarters

into the frame Working with count

review – FSCPEso Federal Register for count

review due out soono Goal is to try to get the new

group quarters in before the review to make the review process more beneficial

SDC Annual Training Conference MinutesApr Details on the program

this coming fall Address

canvassing activities will also help to add more GQ to the frame

Census Operational


Plan – version 3 has details

From March 2020 – Summer 2020– collect group quarters data

Service based enumeration – new name for


“census night” for shelters, etc.

Questio

SDC Annual Training Conference MinutesAprns• L

iz: Sug


gestions o


n how to h


elp as SDC


s or CCCs

SDC Annual Training Conference MinutesApro Andrea:

How to do outreach for program

• Bob


: change i


n residenc


y rules re


garding mi


litary – t


esting dat


a in milit


ary file

o Andrea: Waiting


on file – will test ASAP

• Michael


: Group qu


arters Cen


sus Bureau


is collec


ting, are


you sendin


g to FSCPE


s?

o Andrea: will provide groups quarters to you to see where


we might be different and as part of count review

• Pa


m Willrodt


: Where is


criteria


for PSAP b


oundaries?

SDC Annual Training Conference MinutesApro Jennifer

: Federal register and link on PSAP website

• Di


ane: Hotel


s counted


as housing


units in


2010. What


about 202


0?

o Andrea: considered transitory locations – working


to inventory those ahead of time

• Civi


lians livi


ng on mili


tary base

SDC Annual Training Conference MinutesApro Andrea:

working on MOU with DOD to get administrative records


– in discussion on how to count

• Bob:


do bases n


eed to be


prepared t


o provide


data is fi


le testing


doesn’t g


o well

o Andrea: let me pass this


question along

2020 Re

SDC Annual Training Conference MinutesAprsidence Cr

SDC Annual Training Conference MinutesApriteriaStep

SDC Annual Training Conference MinutesAprhen Wilson

SDC Annual Training Conference MinutesApr Chief, Po

SDC Annual Training Conference MinutesAprpulation a

SDC Annual Training Conference MinutesAprnd Housing

SDC Annual Training Conference MinutesApr Program B

SDC Annual Training Conference MinutesAprranch, Pop

https://sdcclearinghouse.files.wordpress.com/2018/05/2020-residence-criteria.pptx


SDC Annual Training Conference MinutesAprulation Di


SDC Annual Training Conference MinutesAprvision (pr


SDC Annual Training Conference MinutesApr – see han

SDC Annual Training Conference MinutesAprdout inclu

SDC Annual Training Conference MinutesAprding Feder

SDC Annual Training Conference MinutesApral Registe

SDC Annual Training Conference MinutesAprr Notice,

SDC Annual Training Conference MinutesAprVol 83, No

SDC Annual Training Conference MinutesApr 27, pp 55

SDC Annual Training Conference MinutesApr25-5536)• G

e


neral prin


ciple is:


usual resi


dence.

• Much


attention


and analy


sis of tri


ckier circ


umstances.


LUNCH

Cen

SDC Annual Training Conference MinutesAprsus Soluti

SDC Annual Training Conference MinutesApron Worksh

SDC Annual Training Conference MinutesApropLorena M

SDC Annual Training Conference MinutesAprolina-Iriz

SDC Annual Training Conference MinutesAprarry prese

SDC Annual Training Conference MinutesAprntation an

https://sdcclearinghouse.com/2018/05/09/census-solutions-workshop-toolkit/


SDC Annual Training Conference MinutesAprd workshop


SDC Annual Training Conference MinutesApr C

ensus So



lutions W




orkshop T


oolkit

Wor


kshop – T


able acti


vity

BREAK

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2020 Disc


SDC Annual Training Conference MinutesAprussion – W


SDC Annual Training Conference MinutesAprhat are th



SDC Annual Training Conference MinutesApre SDCs doi

SDC Annual Training Conference MinutesAprngDav Vero

SDC Annual Training Conference MinutesAprff: this i

SDC Annual Training Conference MinutesAprdea came f

SDC Annual Training Conference MinutesAprrom the 20

SDC Annual Training Conference MinutesApr20 work gr

SDC Annual Training Conference MinutesAproupPanel:

SDC Annual Training Conference MinutesApr W

alter Sch


warm (CA)

SDC Annual Training Conference MinutesApro LUCA:

Calif. Legislature appropriated $7 million to incentiv


ize cities to participate.

465/595 jurisdictions signed up.

96% of population is covered by


local governments’ LUCA reviews.

Funds to local governments ranged between $7,500 to $120,000.

SDC Annual Training Conference MinutesApr Active census

partnership outreach.

o Complete Count Committee (CCC)

SDC Annual Training Conference MinutesApr Network is in

place. Put together

address lists from commercial sources to help fill in the gaps for areas that


did not commit to LUCA.

o We have a budget of $40 million over the next


three years.

o Local convening – SDC puts together maps with


hard-to-count.

Low Response Score (LRS): www.census.gov/research/data/planning_database/

SDC Annual Training Conference MinutesApro Particip

ant Statistical Area Program (PSAP). Will also be working


on PSAP, do all counties that are not covered. SWOAP statewi


de outreach and accessibility portal.

Jan


Vink (NY)


– Coordina


ting agenc


y Cornell

SDC Annual Training Conference MinutesApro Weekly

phone calls – informal working group.

o The players in the


state that are on the weekly phone calls are:

Information technology – street address


program – access to maps and property data

Council of Children & Families – organizing training for LUCA,


organized students that could help counties with LUCA

The NY City Department of Planning – Joe Salvo has knowledge of


Census and hidden units, etc.

o Started working on CCC.

o Logo on website – host a forum.

SDC Annual Training Conference MinutesApr S

uzan Reag


an (NM)

o About two years


ago, set up a group for 2020, with a subcommittee.

o $300,000 LUCA


funding. LUCA liaison has been assigned.

o CCC and PSAP


are both on the horizon.

Training for tribal areas.

Reaching out to the colonias. Would like




them to be census designated places.

Hoping to incorporate best practices into some of outreach and CCC activities.



SDC Annual Training Conference MinutesApr B

ob Coats


(NC)

o Encouraging it to be local so people care.


But that the state is there as a partner.

o Goal is to maintai


n consistency between Census Bureau, regional office,


and state

o Develop a statewide Census promotion plan. Raise


Census awareness between now and when Census starts


campaign

Question


s for pane


lists

o What is LRS?

Walter: Low response score – the hard to


count. Census Bureau created dataset for block groups and tracts. www.census.gov/research/data/planning_database/

SDC Annual Training Conference MinutesApro Pam

W.: State CCCs versus local CCCs – is there an expecta


tion for how many we should have in each state?

Bob: Starts with highest elected


officials then down to county level

Suzan: Government will change in November so we are hoping to put in place now and new


Governor will keep

o Talk more about how you talk to Government

SDC Annual Training Conference MinutesApr Suzan:

Carefully. Reach out to Governor’s liaison and SDC lead to put bug in the Governor’s ear.

o Pam: What


were the criteria for grants?

Walter: They could spend it on anything. They did have to fill out a


survey and show they did the work.

o Dan V.: What would be helpful – big categor


ies of things, challenges?

o Andrew Minnesota: non-profits are


helping prep people for tests to be Census workers, so Census


hires local folks. They look and speak like people from


the neighborhoods.

o Pam: How will Census move forward


to hire qualified locals

Partnership Specialists starting in 5-6 months – will be looking to them to help


with recruitment

o Todd: do you feel prepared with regional office and


field staff

Suzan: No. Roles aren’t clearly defined yet.

Lakiva: CCC documentation in approval process

SDC Annual Training Conference MinutesApro Dan V.:

Multi-media materials were available from 2010. Will these


be available again?

They will be available as soon as creative team finishes. They will be standard and


customizable. Hoping to have materials – tag line, etc. by January 2019.

o Amy: have other states had


partnership specialists train CCCs?

Liz: Louis Costello from LA regional office did presentation


for Alaska to get information to get Governor’s office to make decision

o Regional Office structure is


different than last time – lack of communication or reluctance.


Hard for state partners to know what is going on – when


the regions are not informing states when they are meetin


g with HEOs.

o Dan V.: Look for message from 2020 workgroup,


and please contribute.

o Many SDCs have not been through


a decennial census. Are there major questions that states


have? The steering committee wants to put up pointers or


webinars for states.

Washington: Online resources – tool that we reviewed today

Minnesota: has posted some


tools to the clearinghouse – PowerPoint

o Amy: State CCC not formed yet. Has any state


had Census training CCCs? Do they have a timeline for training?

SDC Annual Training Conference MinutesApr Ask Sydnee

(Day 2)

Meeting

SDC Annual Training Conference MinutesApr adjourned

SDC Annual Training Conference MinutesApr 5pm

DAY 2

SDC Annual Training Conference MinutesAprCensus Inf

SDC Annual Training Conference MinutesAprormation C

SDC Annual Training Conference MinutesAprenters (CI

SDC Annual Training Conference MinutesAprC) Overvi

SDC Annual Training Conference MinutesAprewMelanie

SDC Annual Training Conference MinutesAprPoulter, C

SDC Annual Training Conference MinutesAprIC Steerin

SDC Annual Training Conference MinutesAprg Committe

https://sdcclearinghouse.files.wordpress.com/2018/05/census-information-centers-overview.pptx


SDC Annual Training Conference MinutesApre Chairper


SDC Annual Training Conference MinutesAprson (prese


SDC Annual Training Conference MinutesAprntation –



SDC Annual Training Conference MinutesAprsee handou

SDC Annual Training Conference MinutesAprt) C

ommunit


y based or


ganization


s. Many ha


ve nationa


l activiti


es and ser


vices, not


state-bas


ed

o In 2018, 52 organizations – local community based


and national non-profits

Missio


n – promot


e and prov


ide timely


access th


rough wide


network


hat they


really do

SDC Annual Training Conference MinutesApro Demogr

aphic and socio-economic factsheet – helped area to


receive funding

o Use Census data to tackle community challenged

SDC Annual Training Conference MinutesApro 2020

Census promotions

o Research, newsletters, and


presentations

o Reports and policy briefs

Ques


tions:

o Todd: How do we express


policy adjacent issues? How does CIC handle? These issues


discussed as a network?

Melanie: different from SDC – every CIC is independent functioning program. There


is not as much done at CIC network level. Angelo at NILP challenges status quo and policy – others have same passion.

SDC Annual Training Conference MinutesApro Bob:

looking for new members?

Melanie: not currently expanding

o Bob: Conside


ring membership types? MENA or transgender members?

SDC Annual Training Conference MinutesApr Melanie:

absolutely. Identified where we have gap but are on hold at the moment.

o Bob: Can CIC be


associated with a state agency?

Lakiva: yeso Pam

W.: CICs that are


national – how to make connections with local or regiona


l groups?

Lakiva: Yes. Contact national and they will get you in touch with local chapter. We can help you.


Go through Data Users Branch (DUB).

2017 E

SDC Annual Training Conference MinutesAprconomic Ce

https://sdcclearinghouse.files.wordpress.com/2018/05/2017-economic-census-update.pptx


SDC Annual Training Conference MinutesAprnsus Upda


SDC Annual Training Conference MinutesAprte(present



SDC Annual Training Conference MinutesApration – se

SDC Annual Training Conference MinutesApre handout)

SDC Annual Training Conference MinutesAprKim Moore,

SDC Annual Training Conference MinutesApr Chief, Ec

SDC Annual Training Conference MinutesApronomy Wide

SDC Annual Training Conference MinutesApr Statistic

SDC Annual Training Conference MinutesAprs Divisio

SDC Annual Training Conference MinutesAprn P

aper fo


rms and /


or electro


nic for Is


land areas


– since t


hey were h


it by hurr


icanes / t


yphoons.


eeing a d


ecline in


response –


Trying to


reduce em


ployer bur


den wherev


er they ca


n. This su


rvey is us


ed as a be

SDC Annual Training Conference MinutesAprCharles Br

SDC Annual Training Conference MinutesAprady, Branc

SDC Annual Training Conference MinutesAprh Chief, R

SDC Annual Training Conference MinutesAprespondent

SDC Annual Training Conference MinutesAprManagement

SDC Annual Training Conference MinutesApr and Promo

SDC Annual Training Conference MinutesAprtion Branc

SDC Annual Training Conference MinutesAprh, Economi

SDC Annual Training Conference MinutesAprc Manageme

SDC Annual Training Conference MinutesAprnt Divisi

SDC Annual Training Conference MinutesApron O

verview


of tools


and promot


ion

SDCs ar


e the comm


unities’ “


trusted vo


ice”. Spre


ad the wor


d, distrib


ute the me


ssage and


materials.

SDC Annual Training Conference MinutesAprQuestions:

SDC Annual Training Conference MinutesApr K

evin Iver


son: do yo


u publish


2012 respo


nse rates


by state?

SDC Annual Training Conference MinutesApro Not

publicly available

Kevin:


a lot of


data being


imputed.


Impact of


distributi


on of fund


s.

o OMB is concerned when response rates drop


below 70%

Amy Bitt


ner: Data


will be pu


blished th


ree years


from now –


users wan


t current


data. Econ


omic stat


of region


may be dif


ferent 3 y


ears from


now. What


do you tel


l people?

SDC Annual Training Conference MinutesApro Econom

ic census takes longer to release because of the amount


of data. Trying to make it more efficient. Promote due date


because follow up operations go into fall.

Pam


W.: what


is in it f


or my peop


le? Need s


imple poin


ts for wha


t is in it


for me.

o Businesses


should be able to see themselves in data – they can determine their


market share, can see where our industry is compared to others.


Maybe we can give some specific, real life examples.

SDC Annual Training Conference MinutesAprBREAK

Fiel

SDC Annual Training Conference MinutesAprd Partners

SDC Annual Training Conference MinutesAprhip and 20

SDC Annual Training Conference MinutesApr20 Complet

SDC Annual Training Conference MinutesApre Count Co

SDC Annual Training Conference MinutesAprmmitteesSy

SDC Annual Training Conference MinutesAprdnee Chatt

SDC Annual Training Conference MinutesAprin, Assist

SDC Annual Training Conference MinutesAprant Divisi

SDC Annual Training Conference MinutesApron Chief,

SDC Annual Training Conference MinutesAprDecennial

SDC Annual Training Conference MinutesAprSupport Pr

SDC Annual Training Conference MinutesAprograms, Fi

https://sdcclearinghouse.files.wordpress.com/2018/05/field-partnership-and-2020-complete-count.pptx


SDC Annual Training Conference MinutesApreld Divisi


SDC Annual Training Conference MinutesApron(present



SDC Annual Training Conference MinutesApration – se

SDC Annual Training Conference MinutesApre handout)

SDC Annual Training Conference MinutesApr M

obile Res


ponse prog


ram is new


to the Co


mmunity Pa


rtnership


and Engage


ment Progr


am (CPEP)


– fill out


the censu

SDC Annual Training Conference MinutesApr T

ribal Gov


ernment Li


aison – ev


ergreen pr


ogram

All o


f the Regi


on Office


staff have


been trai


ned at the


end of Fe


bruary 201


8. So, the


y are now


out assist


ing local


government


s and doin


g trainin


g.

Question

SDC Annual Training Conference MinutesAprs H

iring p


lans for p


artnership

SDC Annual Training Conference MinutesApro 44

FY18 (already hired); 1,000 in FY19?

Par


tnership p


ortal – Co


mmunicatio


ns Directo


rate – for


ordering


products

o As of right


now there is no portal

o In the future it will only be products that


we can download and customize

o In FY19 – you need to work with


partnership specialist to order / request materials

Re


ach out to


Regional


Directors


– to get i


nformation


on partne


rship spec


ialists

Bob


: How to f


orm a comm


ittee?

o Census be providing the


complete count committee guide

Trib


al governm


ent liaiso


n list – p


ut on the


Clearingho


use or Sha


repoint?

Am


y: state l


evel compl


ete count


committee


is ok? Eve


n if no le


gislation?

SDC Annual Training Conference MinutesApro Sydnee:

Yes, call it what you want

Amy:


training –


plan to g


et done by


end of FY


to train


committee?


ongoing – will train whenever asked, whatever we need to


do for Governor to make decision

Adam


(Colorado


): central


location


with names


of specia


lists orga


nized by s


tate? Have


n’t been c


ontacted b


We will get you a list

Pam: w


e aren’t i


nvited to


all meetin


gs but nee


d to be ab


le to help


partnersh


ip special


ists follo


w up.

SDC

SDC Annual Training Conference MinutesAprCCC Panel

SDC Annual Training Conference MinutesAprDiscussion

SDC Annual Training Conference MinutesApr E

rica Gard


ner (Washi


ngton)

o Looked at what WA had


done in 2010 – used as base for 2020

o Created website with outreach plan


and schedule

o Some funding for FY19

o Using Missouri


document and will use future Census document

o Communications plan


online that can be used as template

Liz


Brooks (Al


aska)

o Convening/lead organization is


a nonprofit: Foraker Group

o Not an official CCC. Called it a


working group.

o Different subcommittees for tackling topics:Technica


l issues, Tribal issues

Mallory


Bateman (


Utah)

o Kickoff meeting next week –

SDC Annual Training Conference MinutesApro Current

plan with the governor’s office is a more grassroots/org


anic plan. Informal at this point.

o Purpose of statewide commi


ttee is to provide guidance for local committees.

o No funding


at this point from the state; Salt Lake County and City are


trying to get funding from the state.

Ques


tions:

o For the states with Govern


ors leaving in 2018. Expect to keep CCC?

Liz: yes and that’s why Governor’s office hasn’t


been heavily involved

Sydnee: Map with those we are in talks with. We want to move forward with whoever is in office.

SDC Annual Training Conference MinutesApro Bob:

anyone working with partners for funding – public/private

SDC Annual Training Conference MinutesApr Erica: non-

profits Melanie: Part of

kick off meeting. We are going to see what people can bring to the table.

SDC Annual Training Conference MinutesApro Dan:

Work on university campuses, and have frosty relation


ship with Governor’s office – tips on how to make CCCs


happen?

Melanie: Working on figuring out how to approach these relationships. Filling in gap for


Governor’s office.

2020 Ce

SDC Annual Training Conference MinutesAprnsus Redis

SDC Annual Training Conference MinutesAprtricting P

SDC Annual Training Conference MinutesAprrogramJame

SDC Annual Training Conference MinutesAprs Whitehor

SDC Annual Training Conference MinutesAprne, Branch

SDC Annual Training Conference MinutesApr Chief, De

SDC Annual Training Conference MinutesAprcennial Su

SDC Annual Training Conference MinutesAprpport Prog

SDC Annual Training Conference MinutesAprrams, Fiel

SDC Annual Training Conference MinutesAprd Division

https://sdcclearinghouse.files.wordpress.com/2018/05/2020-census-redistricting-program.pptx


SDC Annual Training Conference MinutesApr (presenta


SDC Annual Training Conference MinutesAprtion – see



SDC Annual Training Conference MinutesApr handout)

SDC Annual Training Conference MinutesApr46 states

SDC Annual Training Conference MinutesAprparticipat

SDC Annual Training Conference MinutesApre in Phase

SDC Annual Training Conference MinutesApr 2 1

9 state


s have sen


t in their


files

Veri


fication t


hat voting


districts


still nes


t within p


laces (as


annexation


s change)

SDC Annual Training Conference MinutesAprPhase 3 –

SDC Annual Training Conference MinutesApr P

rototype


product –


March 2019


ystem wil


l have a s


ecure logi


n; notify


by email w


hen the da


ta is read


y; know wh


en it was


downloaded


; call and

SDC Annual Training Conference MinutesApr O

n the bac


kend - che


ck to see


if this is


an accept


able way t


o deliver


data and a


lso does t


he data me


et needs f

SDC Annual Training Conference MinutesApr N

ew file t


hat will b


e availabl


e on the p


rototype f


ile –

o Seven major categories of


group quarters – for states to allocate prisoners, military and/or


students

Military


base popu


lation

o If the base has frequen


t deployments – then there will be a change in the popula


tion around this population. Will now be counted in the residen


t population and in the redistricting universe.


ill colle


ct the 117


th Congres


s boundari


es and the


2020 Stat


e Legislat


ive Distri


cts. Will


put them i


nto TIGER

SDC Annual Training Conference MinutesAprQuestions

SDC Annual Training Conference MinutesApr: T

odd: av


ailable to


state off


icials? Ho


w do we re


quest?

o James: Offering a geocod


e. Not a re-tabulation.

Weiwei


: can geoc


oder produ


ce x,y coo


rdinates?

SDC Annual Training Conference MinutesApro James:

Yes S

arah: D


o you know


which sta


tes have n


ot committ


ed and if


they can s


till do s


o?

o James: we will be flexible as much as we can but


cannot be with deadlines – goes through May 31 this year

SDC Annual Training Conference MinutesApr D

an: if ci


tizenship


question h


appens, wi


ll it be i


n PL file?

SDC Annual Training Conference MinutesApro James:

June of 2019 is our deadline, and no decision has been


made on if included in PL file.

LU

SDC Annual Training Conference MinutesAprNCH

Center

SDC Annual Training Conference MinutesApr for New M

SDC Annual Training Conference MinutesApredia and P

SDC Annual Training Conference MinutesAprromotion a

SDC Annual Training Conference MinutesAprnd Center

SDC Annual Training Conference MinutesAprfor Enterp

SDC Annual Training Conference MinutesAprrise Disse

SDC Annual Training Conference MinutesAprmination a

SDC Annual Training Conference MinutesAprnd Service

SDC Annual Training Conference MinutesAprs and Cons

SDC Annual Training Conference MinutesAprumer Innov

https://sdcclearinghouse.files.wordpress.com/2018/05/center-for-enterprise-dissemination-and-services-and-consumer-innovation.pptx


SDC Annual Training Conference MinutesApration(pres


SDC Annual Training Conference MinutesAprentation –


SDC Annual Training Conference MinutesApr see hando



SDC Annual Training Conference MinutesAprut)Alexand

SDC Annual Training Conference MinutesAprra Figuero

SDC Annual Training Conference MinutesApra, Chief,

SDC Annual Training Conference MinutesAprWeb and Ne

SDC Annual Training Conference MinutesAprw Media Br

SDC Annual Training Conference MinutesApranch, Cent

SDC Annual Training Conference MinutesAprer for New

SDC Annual Training Conference MinutesApr Media and

SDC Annual Training Conference MinutesApr Promotion

SDC Annual Training Conference MinutesAprKaNin Rees

SDC Annual Training Conference MinutesApre, Branch

SDC Annual Training Conference MinutesAprChief, CED

SDC Annual Training Conference MinutesAprSCI, Disse

SDC Annual Training Conference MinutesAprmination O

SDC Annual Training Conference MinutesAprutreach Br

SDC Annual Training Conference MinutesApranch• O

vervi


ew of conc


ept, timel


ine and ob


jectives

• Ne


xt version


rollout s


oon

• Trying


to limit t


he design


to a singl


e search b


ar

• Release


on both pl


atforms fo


r 2017 ACS


; By the 5


-year 2017


ACS direc


t to the n


ew platfo


rm

• By June


2019 expec


t to retir


e AFF

• Data


Ferrett M


icrodata t


ool

o Redesign of the system to eliminate the


JAVA plugin

o Many of things that people want were in the


tool, but people could not find it.

o Please forward ideas on the


new build.

o Prototype this summer.

• Work


ing on rac


e iteratio


ns – close


but not r


eady yet –


potential


ly hold a


webinar fo


r feedback

SDC Annual Training Conference MinutesApr• S

uggestion


s / Questi


ons and Fu


ture Enhan


cements

o User Accounts – full


login and save content; get push notification on latest


updates, etc.

o Many broken links on Census Bureau website. The Bureau


realizes this and is working on it.

o API keys will continue to


work? Some updates from API were done last year; but


there shouldn’t be any updates to the keys. Trying to have a more


robust communication with the key holders – to let you know if the API


is down or if there are changes, etc.

o Can bookmark


search results.

o Can Census add historical data to the new system


? First step is AFF, rest of the tools, then get the rest of the


Bureau into the tool, then possibly historical data.

BR

SDC Annual Training Conference MinutesAprEAK

Update

SDC Annual Training Conference MinutesApr and Overv

SDC Annual Training Conference MinutesApriew of Adm

SDC Annual Training Conference MinutesAprinistrativ

SDC Annual Training Conference MinutesApre Records

SDC Annual Training Conference MinutesAprfor ACS an

SDC Annual Training Conference MinutesAprd 2020 Cen

SDC Annual Training Conference MinutesAprsus(Presen

SDC Annual Training Conference MinutesAprtations –h

SDC Annual Training Conference MinutesAprandout lin

SDC Annual Training Conference MinutesAprks below)

SDC Annual Training Conference MinutesAprTori Velko

SDC Annual Training Conference MinutesAprff – Admin

SDC Annual Training Conference MinutesApristrative

SDC Annual Training Conference MinutesAprRecords fo

https://sdcclearinghouse.files.wordpress.com/2018/05/administrative-records-for-acs.pptx



SDC Annual Training Conference MinutesAprr ACS

• (see handout)


• Review of collection cycle

• Take

SDC Annual Training Conference MinutesAprunits out of sample that do not

SDC Annual Training Conference MinutesAprparticipate after multiple atte

SDC Annual Training Conference MinutesAprmpts.

• Eliminated CATI – Octobe

SDC Annual Training Conference MinutesAprr 2017 (no outgoing calls for

SDC Annual Training Conference MinutesAprdata collection).

• If they can brin

SDC Annual Training Conference MinutesAprg in administrative records – can

SDC Annual Training Conference MinutesAprremove the question.Tom

SDC Annual Training Conference MinutesAprMule – Adm

SDC Annual Training Conference MinutesAprinistrativ

SDC Annual Training Conference MinutesApre Records

SDC Annual Training Conference MinutesApr2020 Censu

https://sdcclearinghouse.files.wordpress.com/2018/05/administrative-records-for-2020-census.pptx



SDC Annual Training Conference MinutesAprs

• (see handout)

• Characteristics,

SDC Annual Training Conference MinutesAprnonresponse follow-up, etc.Qu

SDC Annual Training Conference MinutesAprestions: L

i


z: Tom – u


sing admin


istrative


records to


test agai


nst 2016 t


est?

o Tom: yes, 2013, 2014, 2015 – we


have presentations and paper with results that can be passed


along. Doing again in 2018

Eric:


Concern fo


r that 10


percent li


sted vacan


t that are


n’t. Are y


ou looking


for clust


ering?

o Tom: good idea


avid, Neb


raska: wha


t research


and how w


ill it aff


ect data –


CATI respo


nse models


go away

o Victoria: took


into account, so few came in through CATI that it won’t have an


impact really

Pam (Ark


): do you


have admin


istrative


records fo


r citizens


hip questi


on

o Victoria: looking into it

Dian


e, Nevada:


can we st


ill provid


e administ


rative rec


ords?

o Tom: can get you in contact with

https://sdcclearinghouse.files.wordpress.com/2018/05/sdc-business-meeting.pptx



administrative records for information.

SDC


SDC Annual Training Conference MinutesApr Business



SDC Annual Training Conference MinutesAprMeeting S

te


ering Comm


ittee intr


oductions

SDC Annual Training Conference MinutesApr T

odd: Netw


ork – what


we can do


together,


what’s on


your min


d?

Report f


rom secret


aries – Me


lissa and


Pam

What we


binars are


needed fo


r 2018

2020


workgroup


– if any


others are


intereste


d let Dan


and Jenn k


now

Issues


or “pain p


oints” rel


ated to pa


rtnerships


and CCCs.


Steering


will put t


ogether a


letter tha


t raises o


ur issues


and needs


regarding


decennial


partnershi


p, partner


ship commu


nications


and Comple


te Count.


iscussion


and quest


ions

o Changes to tree states?

On SDC Clearinghouse


https://sdcclearinghouse.com/steering-committee/

o David Drozd – vision for where we are


going. With less printed/on CDs, the original dissemination


role of SDCs has changed. What are we doing and where do we


go from here?

Allen: See my role as conduit to Census Bureau – how can I bring this information to my state. Those that don’t have


as direct of access to Census Bureau.

Jenn: Educators about Census – calls with people that don’t understand which data


source to use, how to use margin of error, surveys, etc., releases to network. They also do releases on census and other data to users.

SDC Annual Training Conference MinutesApr Liz: See role as

public education and answering phones; keeping historical documents

Weiwei – reach out when


planning conferences. Role as SDC, FSCPE, liaisons Involvement in geographic programs and education,

Amy: we can all agree that our


roles have changed. No just disseminators, we are educators now But how does the Bureau see us? And how can we make


them realize our value to them.

Barb: we are working on it. Presenters ask what we want – that’s CLMSO’s change to let people know that we are educators

SDC Annual Training Conference MinutesApr Lila: Census

Bureau has been doing more dissemination and the DDS is talking to the media instead of referring them to us.


What is the role of the DDS, especially when it is media and state related? Need to work more collaboratively with them.

SDC Annual Training Conference MinutesApr Lakiva: Lakiva refers to

SDC when possible Barb maintains a list of

state data pros who can talk to media

o Ryan (New Mexico): – onboar


ding resources for new SDCs. What is expected of the lead, best


practices, etc.

Pam S.: need to be follow-up. Materials are overwhelming. Revamping the welcome packet. Send us


what you need in the packet.

Adam: SDC responsibilities are lower on the priorities. We need to get an idea of annual responsibilities


– a timeline. There should be an annual calendar of tasks.

Liz: 2016 boot camp was really helpful and should continue to be held.


Webinars were helpful. The webinars and being able to view them was also helpful.

Leslie: list of things going on and who is responsible (GL,


CCC, etc.) – we all have different roles. If you are not the GL, then you do not need to run the CCC. These are the activities that are going


on these are the people that are primary responsible.

Weiwei: Complete Count Commission – Governor asked can you lead it?


No, so Governor decided there does not need to be one. Doing BAS, LUCA, etc. Need clear expectations of roles. to help


make more informed decisions.

Katie: Raning of affiliates over the years. Indianapolis was the pilot SDC state in 1976. Affiliates


are someone you can call to help with assisting to get the data or educate about the data.

Che


ck list fo


r activiti


es or task


list – ma


ybe on the


clearingh


ouse

SDC re


sponsibili


ties – or


census-rel


ated thing


s that som


eone in th


e state sh


ould be re


sponsible


(may not b


e the SDC)


. What of


these are


essential


to the org


anization


.

What do


you want t


o see at n


ext year’s


annual me


eting? Dis


cuss tomor


row.

Todd

SDC Annual Training Conference MinutesApradjourns b

SDC Annual Training Conference MinutesAprusiness me

SDC Annual Training Conference MinutesApreting.

Mee

SDC Annual Training Conference MinutesAprting adjou

SDC Annual Training Conference MinutesAprrned at 5

SDC Annual Training Conference MinutesAprpm

DAY 3

SDC Annual Training Conference MinutesAprDDS Breako

SDC Annual Training Conference MinutesAprut Sessio

SDC Annual Training Conference MinutesAprns

SDC Bus

SDC Annual Training Conference MinutesApriness Meet

SDC Annual Training Conference MinutesApringTodd: T

SDC Annual Training Conference MinutesAprhank you t

SDC Annual Training Conference MinutesApro Census s

SDC Annual Training Conference MinutesAprtaff for p

SDC Annual Training Conference MinutesAprutting tog

SDC Annual Training Conference MinutesAprether conf

SDC Annual Training Conference MinutesAprerence

Top

SDC Annual Training Conference MinutesAprics for ne

SDC Annual Training Conference MinutesAprxt annual

SDC Annual Training Conference MinutesAprmeeting L

iz


: 2016, 20


17, 2018 t


est resul


ts

Bob: det


ailed pres


entations


of SDCs, C


ICs, etc.


What is ex


pected of


us for 202


0 – given


how many n


ew SDCs th


ere are.

Ka


tie: CEDSC


I updates

SDC Annual Training Conference MinutesApr K

evin Iver


son: Redis


tricting –


practical


side – ho


w the work


is actual


ly accompl


ished. May


be from th


e states.

SDC Annual Training Conference MinutesApr J

an: At FS


CPE steeri


ng committ


ee meeting


, disclosu


re avoidan


ce

Pam (Ark


): update


on adminis


trative re


cords deci


sions

Todd:


can send


question a


bout confe


rence topi


cs via ema


il as well

SDC Annual Training Conference MinutesApr A

my: How a


re states


meetings g


oing, CCCs


. Hear fro


m the stat


es. Progre


ssion of t


opics from


this time


. Follow-u

SDC Annual Training Conference MinutesApr L

eslie: ov


erview of


marketing


campaign

Da


vid: short


update on


ACS

Todd:


What shoul


d tabulati


ons in SF1


look like


.

Todd: Al


ternative


population


incarcera


ted redist


ributed to


home addr


ess – stat


es to publ


ish. Is th


is somethi


ng we want


?

Successf


ul having


conference


away from


Suitland.


Maybe rea


ch out to


SDC member


universit


ies for fu


ture meeti


ngs.

Brief

SDC Annual Training Conference MinutesApr History o

SDC Annual Training Conference MinutesAprf SDC Prog

SDC Annual Training Conference MinutesAprram/Steeri

SDC Annual Training Conference MinutesAprng Committ

SDC Annual Training Conference MinutesApree Members

SDC Annual Training Conference MinutesApr – Pam Sch

SDC Annual Training Conference MinutesAprenker L

ong


serving me


mbers (10


years or m


ore): Cali


fornia, In


diana, Ala


bama, New


York, Mary


land, Miss


ouri, Wisc


onsin, Flo


rida

How a


re we goin


g to opera


te over th


e next 30,


40 years

SDC Annual Training Conference MinutesApr P

rogram is


successfu


l because


of you and


your affi


liates – t


hank you

Re


flections:

SDC Annual Training Conference MinutesApro Katie

Springer (Indiana): located at state library. Prototype/pilot


program started in Indianapolis. First SDC.

o Jerry (Nebras


ka): was at 1st SDC conference in Dallas. Census used to be protecti


ve of data. Data requests took 6 months. Took big effort to


make data public. Worked with Senator to get ACS up and


running.

Lakiva: Longest SDC Lead award presentation – Jerry Deichert and Phyllis Poche

o Bill Schooli


ng: sent congrats to program and CLMSO. Census Bureau fought idea of


program. States banded together.

o Thanks to all Census Bureau


staff – collaborative effort and hope it keeps going.

Pr

SDC Annual Training Conference MinutesApr of Awards

SDC Annual Training Conference MinutesApr L

ongest SD


C Lead – J


erry and P


hyllis

Newe


st SDC Lea


d – Adam B


ickford an


d Ryan Eus


tice

Gustaf


son Award


– Bob Coa


ts

Wrap-up

SDC Annual Training Conference MinutesAprLakiva and

SDC Annual Training Conference MinutesApr Toni

Meet

SDC Annual Training Conference MinutesApring adjour

SDC Annual Training Conference MinutesAprned at 11

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