microsoft word 2010 word 2010 - level 2.pdf · choose to base your new document on a range of...

Microsoft Word 2010

Level 2

Word 2010 Level 2 -

FOR USE AT THE AUTHORIZED SITE(S) ONLY

2001-2013 Tiamari Taljaard - www.tiamari.com

SET-UP AND INFORMATION

Sample Files

Please copy the sample files into the My Documents folder.

Copyright Notice

© 2001- 2013 Tiamari Taljaard

No part of this document may be reproduced, copied, modified or adapted without the prior written consent of the author,

unless otherwise indicated for stand-alone materials.

Disclaimer

All reasonable precautions have been taken in the preparation of this document, including both technical and

nontechnical proofing. Tiamari Taljaard assumes no responsibility for any errors or omissions. No warranties are made,

expressed or implied with regard to these notes. Tiamari Taljaard shall not be responsible for any direct, incidental or

consequential damages arising from the use of any material contained in this document. If you find any errors in these

training modules, please inform Tiamari Taljaard. Whilst every effort is made to eradicate typing or technical mistakes,

we apologise for any errors you may detect.

Contact Information

Email: [email protected]

Web: www.tiamari.com

Word 2010 Level 2 -



Contents

Customising Microsoft Word .................................................................................................................. 5

Display ................................................................................................................................................. 5

Ruler ................................................................................................................................................ 5

Navigation Pane .............................................................................................................................. 5

Options ................................................................................................................................................ 7

General Options .............................................................................................................................. 8

Screen Display ................................................................................................................................. 8

Proofing Options ............................................................................................................................. 9

Save Options ................................................................................................................................. 12

Language Options ......................................................................................................................... 12

Advanced Options ......................................................................................................................... 13

Templates.............................................................................................................................................. 14

Using a Template .......................................................................................................................... 15

Creating a New Template ............................................................................................................. 15

Customising Normal.dotm ............................................................................................................ 16

Text & Paragraph Editing ...................................................................................................................... 18

Paragraph Editing .............................................................................................................................. 18

Paragraph shading options ........................................................................................................... 18

Paragraph border options ............................................................................................................. 20

Widow and Orphan Paragraphs .................................................................................................... 21

Text Editing ....................................................................................................................................... 23

Special Characters and Symbols ................................................................................................... 23

WordArt ........................................................................................................................................ 24

Hyphenation...................................................................................................................................... 26

Setting automatic hyphenation .................................................................................................... 26

Hyphenation options .................................................................................................................... 28

Styles ..................................................................................................................................................... 30

Applying styles .............................................................................................................................. 30

Modifying styles ............................................................................................................................ 30

Creating styles ............................................................................................................................... 32

Outline View .................................................................................................................................. 33

Word 2010 Level 2 -



The Navigation Pane ..................................................................................................................... 34

Sections and Column Formatting .......................................................................................................... 35

Section Breaks ................................................................................................................................... 35

Creating Sections .......................................................................................................................... 35

Viewing and Deleting Section Breaks ............................................................................................ 37

Columns ............................................................................................................................................ 38

Creating Multiple Column Layouts................................................................................................ 38

Additional Column Formatting Options ........................................................................................ 39

Column Breaks .............................................................................................................................. 40

Viewing and Deleting Column Breaks ........................................................................................... 41

Graphics ................................................................................................................................................ 43

Text Wrapping Options ................................................................................................................. 43

Modifying Graphics ....................................................................................................................... 46

Ordering Graphics ......................................................................................................................... 47

Grouping Graphics ........................................................................................................................ 47

Word 2010 Level 2 -



Customising Microsoft Word

For this section, you need to open the document called: Computer virus

Display

Certain display features can be switched on or off. A good example is the ruler. You may want to

display the ruler when creating tab stops, but at other times you may have no need for the ruler.

Ruler

• To switch ruler display on or off, click on the View tab and then select Ruler within the Show

group.

• Note: A quick way to show or hide the ruler is to click on the little icon at the far right of the

ruler (at the top of the scroll box).

Navigation Pane

• The navigation pane is a very handy tool for navigation within a document, particularly when the

document contains headers.

• To switch the navigation pane on or off, click on the View tab and then select Navigation Pane

within the Show group. Then click on any of the headers

Word 2010 Level 2 -



• The navigation pane will open on the left hand side of the screen.

• Make sure the headings are displayed.

• Navigate through the document by clicking on the headings displayed. Clicking on the little

arrows will expand or collapse the headings.

Word 2010 Level 2 -



Options

In addition to modifying the display options, you can also customise a range of other options. These

options will affect all your documents.

• Click on the View tab and then select Navigation Pane within the Show group.

• The Word Options dialog box will be displayed.

Word 2010 Level 2 -



General Options

• Under General you will find options like the colour scheme and whether to show the mini

toolbar.

Screen Display

• The Display options lets you choose the default display settings of your Word window. Some of

these settings can also be changed within the Ribbon.

Word 2010 Level 2 -



Proofing Options

• Under Proofing you can change the Spelling and Grammar settings.

AutoCorrect options

• Microsoft Word has an AutoCorrect facility that allows common typing errors to be

automatically corrected. For instance if you type in 'teh' instead of 'the', Microsoft Word will

automatically correct your spelling error.

• In the Word Options dialog box, click on the Proofing option, and then click on the AutoCorrect

Options button.

Word 2010 Level 2 -



• This will display the AutoCorrect dialog box. Click on the AutoCorrect tab within the dialog box.

• This has a number of options such as the ability to correct words where you have accidentally

typed in the first two letters in capitals. It will also automatically capitalise the first letter within

a sentence and also the first letter within a table cell and the days of the week. A very useful

feature is to automatically correct the effect of accidentally pressing the Caps Lock key!

• In the lower part of the dialog box is a scrollable section which tells you what Microsoft Word

will act on and change automatically. For instance if you wanted to insert a smiling face symbol

☺ you would type in a colon, followed by dash, followed by a closing bracket. As you scroll

down this list you will see examples of incorrectly spelt words that Microsoft Word will

automatically correct for you.

• You can add some words that you commonly spell incorrectly, into the Replace section of the

dialog box, along with the correct spelling in the With section of the dialog box.

AutoFormat as you type

• You can use the 'AutoFormat As You Type' feature to automatically format as you type text into

your document. For instance a fraction such as a half or a quarter can be typed in and

automatically reformatted as illustrated below.

Word 2010 Level 2 -



• In the Word Options dialog box, click on the Proofing option, click on the AutoCorrect Options

button.

• This will display the AutoCorrect dialog box. Click on the AutoFormat As You Type tab within

the dialog box.

• As you can see there are many formatting options that you can control, such as automatically

applying Smart quotes rather than having the beginning and ending quotes that look the same.

Normal quotes look like this:

Smart Quotes look like this:

Word 2010 Level 2 -



Save Options

• Under Save you can change the default file location and other save settings.

Language Options

• Under Language you can change the language and dictionary settings.

Word 2010 Level 2 -



Advanced Options

• Some of the more advanced options can be found under Advanced.

�� Do!

Task 1

1. Open the document called Online banking.

2. This document contains headings. Display the navigation pane and use it to navigate through

the document.

Word 2010 Level 2 -



Templates

For this section, you need to open the document called: Booking form

• When you create a new document, you can either create a new blank document or you can

choose to base your new document on a range of templates that are supplied with Microsoft

Word.

• All documents that you create within Microsoft Word are based on templates.

• The default template is a file called Normal.dotm. If you created a new document by pressing

Ctrl+N, then you are not asked which template you want to use. A document is created based

on information contained within the default template, i.e. Normal.dotm. Within this template

formatting information is stored, such as the text size, font and colour. Much more formatting

information such as margins, line spacing, etc. is also stored within this file. If you wanted all

new documents based on the default template to use a particular font, then all you would have

to do is to modify the file, Normal.dotm.

• When you click on the File tab, and then click on the New command, you are offered a choice of

templates on which to base the new document.

• Each of these different options is stored in different templates. You can create your own

template files and they will show up in the list of choices that you are offered within the new

dialog box.

This document includes only the first section of the course. For enquiries about purchasing

the full course, kindly contact Tiamari Taljaard.

Cell: 082-816-7775

Email: [email protected]

Web: www.tiamari.com

The following courses are currently available:

MS Word 2010 – Level 1 (Foundation)

MS Word 2010 – Level 2 (Intermediate)

MS Excel 2010 – Level 1 (Foundation)

MS Excel 2010 – Level 2 (Intermediate)

Other courses could be developed on request.