microsoft word 2007 - algonquin collegeelearning.algonquincollege.com/coursemat/haugs/f10... ·...
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MICROSOFT WORD 2007
INTERMEDIATE/ADVANCED
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CREATE A NEW STYLE
BASED ON A SELECTED TEXT
• HOME tab > STYLES group dialog
launcher > at the bottom of the
dialogue box, click on the NEW STYLE button
• give the style a name
• In the STYLE TYPE drop-down box, select
• Paragraph or Character, etc.
> Click on the
OK button
NEW STYLE button
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CREATE A NEW CHARACTER STYLE BASED ON A
SELECTED TEXT AND THE “EMPHASIS” STYLE
• HOME tab > STYLES group dialog launcher > in the list of
styles, hover your mouse over a style i.e. “Emphasis” until
an arrow appears
Click on the arrow and select
UPDATE EMPHASIS TO MATCH
SELECTION
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SAVE SELECTED TEXT THAT CAN BE
AUTOMATICALLY INSERTED INTO ANY
DOCUMENT, IN THE "QUICK PARTS" GALLERY
• INSERT tab > TEXT group > QUICK PARTS
button- -drop-down arrow > SAVE SELECTION TO
QUICK PART GALLERY >
» Give the “selection” a name
» Choose a “gallery” to save to
» Then select the “folder” you
Want to save it to > OK
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USE QUICK PARTS TO AUTOMATICALLY ADD THE
BUILDING BLOCK "BACKGROUND" TO A LETTER
• There are many types of BUILDING BLOCKS (document
parts), including headers, footers, cover pages, boilerplate
text, and so much more.
• INSERT > QUICK PARTS > BUILDING BLOCKS
ORGANIZER > select the specific “part” > INSERT > CLOSE
– On the exam, select: BACKGROUND at the top of the
list
The GALLERY
column, shows
the “type” of
document part it
is (cover page,
header, equation,
etc.)
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INSERT TEXT FROM ANOTHER DOCUMENT
WITHOUT CREATING A SUBDOCUMENT
• INSERT tab > TEXT group > OBJECT button
drop-down arrow > TEXT FROM FILE >
• Navigate to where the file is, and then double-
click on the filename
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MASTER
DOCUMENT/SUBDOCUMENT
• A “MASTER DOCUMENT” is a Word doc that
contains links to 2 or more related documents called:
“SUBDOCUMENTS”
• You create a “MASTER DOCUMENT” to organize &
format long documents like:
»Reports
»Books
»Into manageable subdocuments
»Each of which you can open & edit
directly from the Master Document
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MASTER DOCUMENTS/ SUBDOCUMENTS
• Specify that the selected text will be a subdocument of this
master document
» “OUTLINE” VIEW Button on Taskbar at
bottom
» MASTER DOCUMENT group > SHOW
DOCUMENT button
» CREATE button
• Collapse the Subdocuments
• Move the selected sub-document to the bottom of the master
document
• drag the "SUBDOCUMENT" icon (beside the sub-document
word) to the end of the sub-document list
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THUMBNAILS
• A way to quickly navigate your document:
– VIEW tab > > SHOW/HIDE group, add a checkmark to the
THUMBNAILS checkbox
• To HIDE theTHUMBNAILS pane
– De-select the checkmark to the THUMBNAILS
checkbox
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DOCUMENT MAP
• Another way to quickly navigate your
document:
– VIEW tab > SHOW/HIDE group, add a
checkmark to the DOCUMENT MAP
checkbox
– Double click on any item (i.e. a “heading” in the
list) in the DOCUMENT MAP to go to that location
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BOOKMARKS
• Mark the current insertion point so that you can
move to this part of the document using the
GO TO command (CTRL + G)
• INSERT tab > LINKS group > BOOKMARK button
Key in a name for the bookmark > ADD button
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DISPLAY A LIST OF PROGRAMS (MICROSOFT
EQUATION, ETC.) USED TO CREATE OBJECTS
• INSERT tab > TEXT group > OBJECT button drop-down
arrow > OBJECT
• Insert Microsoft Graph Chart
• INSERT tab > TEXT group > OBJECT button drop-down
arrow > OBJECT > MICROSOFT GRAPH CHART
•
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CHECK THE CURRENT DOCUMENT FOR
FEATURES THAT ARE NOT SUPPORTED BY
EARLIER VERSION OF WORD.
• OFFICE button >
PREPARE >
RUN COMPATIBILITY
CHECKER
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ADD A HIDDEN NOTE (COMMENTS )
THAT RELATES TO THE SELECTED TEXT
• REVIEW tab > COMMENTS group > NEW
COMMENT button
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LABELS
• Create a new document containing a full page of LABELS with
just ONE address . Use the address from the Contacts address
book. Do NOT print the labels.
• MAILINGS tab > CREATE group > LABELS button > click on the
INSERT ADDRESS icon
at the top of the dialog box, select the recipient
you want to send the label to
• in the middle of the dialog box, select:
• FULL PAGE OF THE SAME LABEL
» DO NOT SELECT THE PRINT button at the
bottom , instead, select:
NEW DOCUMENT button
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ENVELOPES
• SPECIFY A FONT FOR THE DELIVERY ADDRESS FOR
ENVELOPES
• MAILINGS tab > CREATE group > ENVELOPES button >
OPTIONS button at the bottom > ENVELOPE OPTIONS tab >
in the middle of the dialog box: DELIVERY ADDRESS > click
on the FONT button > change to the desired font > OK
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COMPARE AND
MERGE DOCUMENTS
•REVIEW tab > COMPARE group
COMPARE button > select:
COMPARE > verify that the current
Document is in the ORIGINAL DOCUMENT textbox > in the
REVISED DOCUMENT drop-down list, select: the document
from the list or: BROWSE to where the file is located
OK > OK
–Simultaneously accept all revisions that have been made
by reviewers to this document.
»CHANGES group > ACCEPT button >
»ACCEPT ALL CHANGES IS DOCUMENT
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COMBINE DOCUMENTS
• In the COMPARE group, click the COMPARE button >
COMBINE.
• In the COMBINE DOCUMENTS dialog box, click the
ORIGINAL DOCUMENT drop-down arrow and then select
the original specific file
• In the REVISED DOCUMENT drop-down arrow >
BROWSE > select the revised specific file
• Click OPEN > OK > CONTINUE WITH MERGE
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MAIL MERGE
• produces merged “Form Letters”
• MAILINGS tab > START MAIL MERGE group > START
MAIL MERGE button
• Specify the data source
– MAILINGS tab > START MAIL MERGE group > START MAIL
MERGE button SELECT RECIPIENTS button >
– BROWSE to where the file with the names/address is located
– May also type a new list, click: ADD ENTRY FOR EACH NEW
PERSON
– Columns may be renamed by clicking CUSTOMIZE COLUMNS
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MAIL MERGE cont
• To add a mail merge field:
– Click on the MORE ITEM link on the Mail Merge task pane
– Select the field you want from the list > INSERT button
• Filter Recipients
– MAILINGS tab, Edit Recipient List, click the
Filter link in the lower section of the dialogue
– In the new dialogue that opens choose a FIELD,
a COMPARISON type, and a COMPARE TO
value, click OK, OK to apply the filter
– Only records matching the filter will be merged
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Mail Merge
• To add a Fill-in field
– MAILINGS tab, WRITE AND INSERT FIELDS
group, RULES button, choose FILL-IN
– The FILL-IN dialogue appears, enter text that will
prompt the user to enter the required information
– Click OK, OK
– Nothing will appear to happen until the document is
merged, when the prompt will appear
– Ensure that you have correct spacing and
punctuationaround the Fill-in field
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A CURRENT MAIL MERGE
LETTER TO A PRINTER
• COMPLETE THE MERGE link at the bottom
of the wizard > MERGE category > PRINT
link > select ALL or specify which letters you
wish to print > OK
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FOOTNOTES
• REFERENCE tab > FOOTNOTES group > INSERT
FOOTNOTE button
• If you want to create a CROSS REFERENCE TO A
FOOTNOTE:
– REFERENCES tab > CAPTIONS group > CROSS
REFERENCE button:
• Select a REFERENCE TYPE
» i.e. “Footnote”
» INSERT REFERENCE TO
» At the bottom of the
Dialog box, select the
Specific footnote you want to reference to >INSERT
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TABLE OF CONTENTS
• REFERENCES tab > TABLE OF CONTENTS button >
scroll down to: INSERT TABLE OF CONTENTS > at the
bottom in the: GENERAL > FORMATS drop-down list,
select a style i.e. “Classic”
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SPECIFY THAT SELECTED TEXT WILL
APPEAR IN AN INDEX
• An index lists the terms and topics that are discussed in a
document, along with the pages that they appear
• REFERENCES tab > INDEX group > click MARK ENTRY
• Click on the MARK button > CLOSE button
• Word adds a special XE (Index Entry) field that includes the
marked main entry and any cross-reference information that
you choose to include.
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PASSWORD PROTECT A DOCUMENT
• REVIEW tab > PROTECT DOCUMENT drop-down arrow
(last button on ribbon) > RESTRICT
FORMATTING and EDITING >
• Select the checkbox beside:
Allow only this type of editing in the
Document > in the drop-down list,
Select: i.e. TRACKED CHANGES >
Yes, start enforcing protection button >
Key in your password, twice > OK
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INSERT FORM CONTROLS IN A
DOCUMENT
• i.e.: “DATE PICKER” :
– In the HOME tab > PARAGRAPH GROUP > turn
on the SHOW/HIDE button
– DEVELOPER tab > CONTROLS GROUP >
DESIGN MODE button > DATE PICKER button >
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MACROS-RECORDING cont.
• If desired: key in a DESCRIPTION > OK
• Perform the actions that you want to record.
• Go back to theDEVELOPER tab > CODE
group > STOP RECORDING button
• You can also click STOP RECORDING button
on the left side of the status bar.
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WORD ASSIGNMENT 2• When it asks you to EDIT the “Recipient List”
You have to select
the filename in the
“DATA SOURCE”
window at the
bottom-left
• Then select
• At the bottom left
• In the new dialog box
• Select