microsoft powerpoint accessibility...chart sample • 45% have 6 to 10 errors on page • 30% have...
TRANSCRIPT
Microsoft PowerPoint AccessibilityMelanie ThorntonCoordinator of Access and Equity Outreach
Partners for Inclusive Communities
Housekeeping Items• Recording• Participants muted/cameras off by default• Captions, Technology and Timing• Questions
• Chat• Questions Queue• Email: [email protected].
• Certificate of Attendance• Handout: https://exploreaccess.org/handouts/
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Ways We Use MS PowerPoint• Face to face slide presentations• Live slide presentations for webinars• To create standalone slide shows• To share digitally• To create handouts in other formats
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Common Barriers: PowerPoint• Images with no alt text• Poor contrast• Text that is not clear or large enough• Text not available in outline view
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Providing Good Contrast• Select a slide design that has good contrast between text
and background. (4.5 to 1 or better)• Black or dark blue text on a light grey or white
background or...• Light text—white or light grey—on black or dark blue
background• If you are unsure about the contrast, use a contrast
analyzer to check it
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Choosing Design Templates
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Checking Color Contrast 1
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Checking Color Contrast 2
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Choosing Slide Layouts• Do not choose the blank
slide and then add text boxes.
• Choose the layout that fits your content best.
• This allows all of the text content to be available in the Outline View for easier exporting.
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Using Unique Headings for Each Slide• Make sure each slide has a unique heading.• If you have information that continues across
more than one slide add “continued” if there are 2 or number them if there are more than 2.• Data from Our Study - 1• Data from Our Study - 2• Data from Our Study - 3
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Don’t Want a Heading to Show on Your Slide?
• Make the heading the same color as your background
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Choosing Fonts and Font Size• Choose fonts that are clear and easy to read
• Sans Serif or Times New Roman• Avoid very decorative or thin fonts
• Avoid putting too much text on slide and making fonts too small• 28+ for in person presentations• 24+ for webinars
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Making Images Accessible with Alt Text• Without alt text, a screen reader user will not
know what an image is. • The screen reader will just say “graphic”• Describe what is in the image. No need to say
“image of” or “picture of”
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How to Add Alt Text• Right click on the image• Choose Edit Alt Text• (In older versions, you may choose Format Picture)
• Write the description in the box that appears to the right of the document.
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More Complex Images• For charts and graphs, make sure
to select the outside edge when adding alt text
• Option 1: Place full description in alt text
• Option 2: Include brief description and summarize the rest of the data in the slide content
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Chart Sample• 45% have 6 to 10 errors on
page• 30% have more than 10
errors on page• 20% have 3 to 5 errors on
page• 5% have fewer than 2 errors
on page.
Alt text: Pie chart title: Website Accessibility Assessment of All Organizational Sites. Data summarized on slide.
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Meaningful Links and Usability• Do people need to access the link right away?
• Give them the full URL on the slide• Download the handout at: exploreaccess.org/handouts
• Will everyone likely use a digital handout to access the resources?• Provide meaningful links
• Creating Accessible Documents Toolkit
• Will some people have the digital and some a print version?• Provide both
• Create Accessible Documents Toolkit(exploreaccess.org/creating-accessible-documents)
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A Few More Suggestions• Data Tables: Only simple tables with same numbers of columns and rows. Can add alt text if complex table.
• Embedding videos: Remember to caption.• Animations: Use sparingly. Avoid flashing objects.• “Design Ideas”: Some are fairly accessible and some are not at all. Avoid unless you plan to remediate PDF.
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Using the Accessibility Checker
• Select Review Ribbon• Select Accessibility Checker• Panel opens to the right
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Checking Outline View
•Choose View > Outline View•Check to see if the text is there•Cut and paste if you want to create a text version of your slides.
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Save as PDF
• Always “Save As” PDF instead of Printing to PDF
• Warning for Mac Users
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Thank you!
• Evaluation and Certificates• Future webinars:
• Accessible Webinars• http://exploreaccess.org/upcoming-events/
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Contact MeMelanie ThorntonCoordinator of Access and Equity OutreachUniversity of ArkansasPartners for Inclusive Communities
Follow UA Partners on social media:• Facebook: @uofapartners• Twitter: @uofapartners• LinkedIn:
linkedin.com/company/uofapartners/
Partners for Inclusive Communities