microsoft power point tutorial

8/9/2019 Microsoft Power Point tutorial

1/105

MicrosoftPower Point


2/105

back to top

Starting PowerPoint 2000

GDouble clickon the PowerPoint 2000 icon on theWindows desktop (see right), or click-on the Startbuttonin the lower left corner of the screen, then click-onPrograms, and then on Microsoft PowerPoint.

GIn the PowerPoint menu window below, click-in the smallcircle to the left ofBlank presentation, and then click-on OK.

GIn this tutorial, whenever we indicate that you need toclickthe mouse, it will mean to clickthe left mouse

button unless we indicate that you should click the rightmouse button. So, always click left unless we tell youotherwise.

8/29/20102Micosoft Office Power Point


3/105

back to top

NEWSLIDE

y Now aNew Slide menu screenwill appear (like the onebelow)that shows you slide layoutoptions. Click-on each of theslide layouts. Youll notice thatas you click on a slide a blue

border outlines your selection.Highlight each one and notice,in turn, the type of slide shownin the box in the lower righthand box of the menu screen.Well startwith a Title Slice, soreturn to the upper leftcorner of the New Slide menuand highlight the first slide(Title Slide) bypointingcursor and clicking once.Then clickon OKto select aTitle Slide.

8/29/2010Micosoft Office Power Point 3


4/105

back to top

Beginning the presentationSlide 1

You will notice, inthe lower leftcorner of the

screen, that itindicates Slide 1 of1. You will also seethat your screenlooks like the onebelow.

8/29/2010

4

Micosoft Office Power Point


5/105

back to top

Slide 1

GNow well have some fun and create a PowerPoint 2000presentation on how to make a Peanut Butter and Jellysandwich.

GPoint cursor in the Click to add title box and Click the leftmouse button. Enter (type-in) the title: How to Make aGreat PBJ

GClickon the second box Click to add sub-title and type:

1. A Gourmet Recipe

2. From

3. (your name)



6/105

back to top

NewSlide Button

GNow its time to go on to the next slide in your show. To dothis well need to find theNew Slidebutton.

GAt the top of the screen, in the topbutton baryou will seeaNew Slide button which looks like this

GWhen you moveyour cursor arrow over the button you

will see that a Microsoft Help Text box appears thatsaysNew Slide Button. Click-on theNew SlideButton to create your next slide.



7/105

back to top

Slide 2You will once again

see theNew Slidescreen. Notice that itdefaults to thesecond slide in thetop row; BulletedList. This is logical

since you alreadyhave a main Titleslide. The BulletedList is the choice youwant, so click-on OK.

8/29/2010

7



8/105

back to top

Slide 2

GThe next slide will look like the screen below:



9/105

back to top

Slide 2

GClickin the Click to add titlebox and type: Ingredients.

GClickin the y Click to add textbox and type:

Crunchy peanut butter (tap

Enter)

Homemade strawberry jam (tap Enter) Two slices of white bread (tap Enter) Milk

GNotice how each line appears with a bullet ( y ) infront of it.

GClickon theNew Slide button again.



10/105

back to top

Saving your work

GNow would be a good time to save your work for the first time. Point toand click-on File in the Menubar. Next, click-on Save in the DropDown Menu that appears. You will nowsee a Menu Screen like theone on the next page. In the upper left corner of the Menu Screenthat appears, you will see a Save in:. Click-on the small triangle onthe right and it will show you the various disk drives available onwhich you can save. Point to the one you want, and click-on it. Ifyou choose the 3 Floppy(A:), make sure you have a formatteddisk in the A drive. If you choose the C:, choose the folder in whichyou want to save by double clicking on the folder.



11/105

back to top

Saving your workNow click in the box

to the right ofFilename: and deleteeverything in the box.Then type in pbj andclick-on Save.

Since PowerPoint2000 does not havean auto-save featurewe think its a goodidea to saveyour

PowerPointpresentation aftereach slide. So wellremind you to do this.

8/29/2010

11



12/105

back to top

Other Slide Views

GYou probablynoticed, as soon as you saw the PowerPoint view screen,the area running down the left side of the screen, whichcontained littleviews of your slides as you were creating them. Thisfirst default view that you see is calledNormal View.

G In the lower left corner of the screen you will see some buttons thelook like this:

G Slowly point (move) your cursor arrow over each box and

pause a moment (dontclick-on any of the boxs yet). Note what theText Help boxes indicate. The first box (which looks depressed)indicates:Normal View. The next: Outline View. Then Slide

Viewand Slide Sorter View. And, finally, Slide Show.



13/105

back to top

Other Slide Views

G Click-on Outline View, then click-on Slide View, then click-on SlideSorter View. Each one has its own unique use.

G TheNormal Viewgives you a view of the entire slide as well as the

mini-previews of each slide in the area on the left. This is the one wehave been using so far. Youll also notice a Click to add notessection at thebottom of the Normal Viewscreen. In this area youcan type speaker notes for each slide in the lower portion of thescreen. When we get to printing you will see that there is a printselection so that you can print your notes for each slide so that you canrefer to them later while you are making your presentation.



14/105

back to top

Other Slide Views

G The Outline viewshows you an outline of your slides. You may editeach slide, just as you did in Slide View. Since you can see somuch inthis view,many people use this view to create their initial slide showand then go back to Slide View to put in Clip Art and other effects(sound, transitions, etc.). You will also see a small preview of your slidein the upper right corner. As you edit your text and make changes youwill see them reflected in the small slide. This view is great for addingand editing text, but youll need to go to either the Normal View or SlideView to enter graphics, etc.

G In Slide Viewyou see the whole slide just like you did in Normalview. However, the mini-preview area to the left is much smaller sothat you can see more of your slide.



15/105

back to top

Other Slide Views

G In Slide SorterView you can see small versions of your slides. In thisview you can left click-on a slide and, holding down the left mousebutton, drag your slide to any position in your show that you desire.This view assists you in arranging your slides in the order that youdesire for your presentation. This view is sort of like the old round35mm slide show trays where you pulled out and stuck in slides in theorder you desired.



16/105

back to top

The Undo Button

GOne of the really handy things about most Microsoft programs is theUndo Button (it looks like the image on the bottom). If you make amistake no need to panic click the Undo button and this willremove your mistake. Then you can try again. The Undo Button isfound in the middle of the Button Bar on the top of the screen. Eachtime you click-on the button PowerPoint will go back one change. Ifyou want to try it out go ahead its really neat.



17/105

back to top

Slide 3ClickonNew Slide

button once again.

Point cursor to the

first slide in the thirdrow (Text & Clip

Art). Click-on it, tohighlight the slide,and then click- onOK.

8/29/2010

17



18/105


19/105

back to top

Slide 3

GClick-in the Click to add titlebox and type:

ToolsNeeded

GClickin the y Click to add textbox and type: Knife (tap Enter)

Spoon (tap Enter)

Plate (tap Enter)

Glass



20/105

back to top

Slide 3Now, Double-clickin

the Double click toadd clip artbox. AClip Art Menu

Windowwill nowappear similar to the one

below. In the main partof the menu screen youwill see various

categories ofClip Art(Favorites,Academic,Animals, etc.). Click-on one of theCategoriesyou like.Theremay not be oneyou easily associate witha peanut buttersandwich, so choose oneyou like. Then click onone of the images inyour category. Just forthe heck of itwellchoose Animals.

8/29/2010

20



21/105

back to top

Slide 3

G Everyone knows that lions love peanut butter (even thoughit sticks to the top of their mouths), so well choose a lionas our picture. Click-on the lion. When you click on thelion, a button menu will appear similar to the one on theleft. Slowly point (move) your cursor arrow overeach box and pause a moment (dontclick-on any ofthe boxs yet). Note what the Text Help boxes indicate. Thetopbox indicates InsertClip, the onebelowPreviewClip, thenAdd clips to Favorites or other category,and finallyFind similar clips. Click again on the clipart image you selected and then click on the top InsertClip button. The Clip Art now appears in your third slide.If you dont like that choice, double-clickon the picture inPage 3 again and select another image.

Note: if your clip art selection does not appear, andyou receive an error message, please read onbelowwhere an explanation is given.



22/105

back to top

Microsoft Clip Art 2000

G As youve just noticed, Microsoft Clip Art 2000 is a lot different thanold Microsoft Clip Art. There are a lot more pictures and some otherunique features.

G Just for the heck of it lets say we want abetter image that hasmore to do with our peanut butter sandwich. So, logically, wed ratherlike to have something other than a lion, or whatever you chose. Ifyouve closed your Clip Art, open it again by double-clicking on theimage in your PowerPoint slide. Notice at the top of the Clip Artscreen an area similar to the onebelow.



23/105

back to top


GNotice that there is an arrowin the Search for clips:area pointing to Type one or more words

G

Click-in the Search for clips: area on Type one ormore words and you will see all of thewords turnblue. When you see this, type in the word: sandwich andthen tap the Enter key. Youll now see a lot ofclip artthat shows images associated with sandwiches in some

manner. If you see an image that you like even better thanthe one you selected choose it and attempt to insert thisimage.



24/105

back to top


GNotice the graphicbelow. We clicked on the image you seeto the right, then clicked the top button and got the errormessage below. (If you or someone else who installed the clipart on your computer did not install all of the clip art

images on your hard drive then you would get an errormessage indicating the clip art that was not installed on yourhard drive? Well, this is the error message you get.)

If you get this message you can click on Cancel, or continue trying until you are able to insert an image.



25/105

back to top


GIn PowerPoint 2000 you can now have images that move!These are called animated images. On any slide you can inserta Clip Art image. You can do as you did above, and the image

will fill the area where you double-clicked. Most of the time,

however, when you get comfortable with PowerPoint, youll wantto insert an image and then move and size the image as youdesire. To do thisyoull need to click-on Insert in the MenuBar, and then on Picture in the drop down menu, and themmove over Clip Art and click on Clip Art. Your screen should

look like the one below.



26/105

back to top


GAmenu screen similar to the one we just used will appear,but it has two additional features, as youll see below.



27/105

back to top


GWell get into sounds later, but now is a good time to learnabout Motion Clips. Click-on the Motion Clips tab and

youll see your Insert ClipArt screen change slightly. TheCategory buttons dont look any different, but youll notice that

the Motion Clips tab is now on top. Well click-on theAnimals Category again so our screen will look like theone below.



28/105

back to top


G The images you see on your screen are really animated;you just cant see the movement until you dosomething neat. Lightly clickthe left mouse button onone of the images. Were going to choose thedinosaur. When we click on the dinosaur well see the

button menu appear (just like it did when we worked

with clip art a little while ago). Except that there is abigdifference in the second button. Youll notice thesecond button down indicates - PlayClip. If youclickon this buttonyou will see a small screenappear in which you can see the dinosaur chewing itspeanut butter sandwich and a lump, as it swallows thesandwich, going down its long neck. This is an

animation. If you desire to insert this imageyousimplyclickon the top button as you did before. You

wont see this animation when you insert thisimage into your slide. You will only see theanimation when you run your slide show. Wellbe running the slide show in a little while.



29/105

back to top

Microsoft Clip Art 2000If the clip art images you

saw are not enough clipsfor you there are stillmore! You can goonline from the InsertClipArt Menu Screenand get even more clipart. Not only is

everything in theClipArt Gallery available but even more!

Aboveyou will see thetop of the button barthat appears when youaccess the Insert ClipArt

Gallery. Notice, there isabutton, whichindicates:Clips Online(arrow). If you areonline click on theClips Online button.

8/29/2010

29



30/105

back to top

Microsoft Clip Art 2000The information

screen to the leftwill nowappear.This screen justremindsyou thatyou need to be onthe Internet. When

you click-on OKthebrowser you are usingwill go to theMicrosoft ClipsOnline web page.

It will take a fewmoments, but thescreen below willload.

8/29/2010

30



31/105

back to top

Microsoft Clip Art 2000Youll notice the arrow

that points to Search.We filled in the Searchfor: and Search in:boxes as indicated inthe image on the right.When we clicked on Gowe received thirteenpages 13 ! - ofsandwich images everything fromhamburgers to subs and even several thatlooked like PBJs! The

neat thing is that if youuse one of these imagesit is automaticallyadded to your InsertClipArt Gallery!

8/29/2010

31



32/105

back to top


GThe top of the Design Gallery web page should looksomething like the one below. You can view each page byclicking on the >> at the top right of the page.



33/105

back to top

Microsoft Clip Art 2000We chose a hamburgerfor our selection. When

we clicked-in the littlebox our screen lookedlike the image at theright. When weclicked-in the box thecheck mark appearedand it indicatedDownload 1 Clip at

the top of the screen.

If you select (click)several images, you

will see theDownloadClipincrease as you click-on each box.

When you haveselected all of theclips that you desire,

click-on theDownloadClips link.

8/29/2010

33



34/105

back to top

Microsoft Clip Art 2000Your monitor screenshould now besimilar to the one onthe left. It indicateshowmany clips youselected, howmuch diskspace they require, andhow long it will take todownload them over a

modem.

Click-on DownloadNow!

When the download is

com

plete, a screensimilar to the one on therightwill appear.

8/29/2010

34



35/105

back to top


GNotice that the image you chose nowappears in theInsert Clip Art Menu screen. But, if you want thatimage in the future,where is it really located in theInsert Clip Art Menu screen?

GTo locate your Downloaded images, click-on theAllCategories button at the top of the Insert Clip ArtMenu screen.



36/105

back to top

Microsoft Clip Art 2000The Insert Clip Art

Menu screen at theleftwill appear.Notice that there is aDownloaded ClipsButton. Click-on thisDownloaded Clips

button and you will see

all of the images youhave downloaded.

Note: Regularimages will be on thePictures Tab, Sounds

will be on the SoundsTab, and AnimatedClips will be on theMotionClips Tab.

8/29/2010

36



37/105

back to top

Slide 4

G Point cursor to the second slide layout (Bulleted List). Click-on it toselect the slide, and then click on OK.

G Clickon the Click to add titlebox and type: Directions

G Clickon the

y Click to add textbox and type:

Open jars of peanut butter and jam (tap Enter) Spread peanut butter on one slice of bread with a knife (tap

Enter) Use a spoon to get jam and spread it on the other slice of bread

(tap Enter) Put two slices together and cut the sandwich in half(tap Enter) Put the sandwich on a plate (tap Enter) Pour a glass of milk(tap Enter) Enjoy



38/105

back to top

Slide 4

GIf your text wont fit in the box completely, click-on thebox and aborderwill appear around the box. You willnotice little Boxes at the four corners, and in themiddle of the top andbottom, and on each side. Point

to either the center top or center bottombox.C

lick-oneither box (and hold down the left mouse button)and drag the top box up or the bottom box down a little toenlarge the larger text area so that text fits on the screen.If your Directions are now mixed-in with the text

below, click-on Directions. Then click-on the edge ofthe box (a small up-down-left-right arrowwillappear), hold down the left mouse button, and dragthe box up a bit.



39/105

back to top

Slide 5Clickon the first slidein the second row(Text and Chart).ClickOK.

Clickon the Click toAdd title text box andtype:Why usestrawberry jam?

Clickon the y Click toadd textbox and type:

100 Children andadults were surveyedto find out what goes

best with peanut

butter: grape jelly,honey, strawberryjam or slicedbananas (you donthave to tap enter, as thisis one long statement).

8/29/2010

39



40/105

back to top

Slide 5

Now well make agraph to show thesurvey data.

Double click-onthe Click to addgraph box. ADatasheet appears.

8/29/2010

40



41/105

back to top

Slide 5

GWe are going to enter data for our graph in this Datasheet. Click-onthe boxwith East and replace East with (type-in) Grape, thenWest with Honey, North with Straw, and in the cell (box)

belowNorth (now Straw), enter Banana. Now, clickon 1st Qtrand type-in Best. Nowclick-on the cell (box) in the A columnnext to Grape and enter 33, then byHoneyenter 11, byStrawenter

46, and byBanana enter 10. Your Datasheet should now look likethis:

Note: As you are changing the labels and numbers youll see thegraph that appeared with this datasheet changing to reflect thechanges. This is an interactive graph. Really neat you can see

your graph forming as you type.



42/105

back to top

Slide 5

GWe want a simple graph so we need to delete the restof the columns. To do this, put your cursor on the B inthe Gray area at the top of the Datasheet. Click andhold down the left mouse button and drag right

until B, C and D are highlighted. Release the mousebutton. Your Datasheet should now look like this:



43/105

back to top

Slide 5

GNow tap the Delete keyon the keyboard and the columns youhave highlighted will disappear.

Your Datasheet should now look like this:

GClick the small X in the upper right hand corner of theDatasheet.



44/105

back to top

Slide 5

If you did everythingright, your graph

should look like this:

8/29/2010

44



45/105

back to top

Slide 5

GEvery now and then you might make a mistake in theDatasheet. If you have closed the datasheet as we didabove, you can get it back by clicking-on the Datasheet

buttonbelow the Menu Bar

This is the Datasheet button



46/105

back to top

Slide 5

GYou may or may not desire to alter the appearance of your graph. Yourgraph may need some adjusting so that all of the words showcompletely. You may want to change the size of the box the graph is in,so click-on the graph. Click-on the side, using the grabber boxes onthe side like you did previously, and drag the side until the graph gets

larger. If you make the graph wider, the word Best will move to oneline. Click-on the legend (the box with the grape, honey, etc. inside)and move that whole box to the top right hand part of the graph figureto make it more legible. Work with the various parts of the graph untilit looks OK. If you make any changes, click-away from the

graph to turn off the box around the graph so you cansee the new slide button.



47/105

back to top

Slide 6

GHighlight the second slide layout (Bulleted List) again.

G ClickonAdd title text box and type: Occasions For Eating PBJs

G Clickon the y Click to add textbox and type:

School lunches (tap Enter) Birthday parties (tap Enter) Picnics (tap Enter) Visits from persnickety grandchildren (tap Enter) Late night snacks (tap Enter) At the pool

GNowmove cursor to the tool bar at the top and clickon Insert.



48/105

back to top

Slide 5

GScroll down to Picture and click. AClip Art item will thenappear. Click-on it.. Once again the Clip Art windowappears. Select some picture you like. Try a Motion Clip.Preview the clip as you desire then click on the insert button andthe image will appear in your slide. Sometimes the Insert

ClipArt menu screenwill remain on the screen. If thishappens, click the little X in the upper right hand corner ofthe Insert ClipArt screen and the screen will close.

GYou may need to adjust the position (click in the middle of

the picture and drag) and size (by grabbing one of the littlewhite squares [grabbers]on the frame and dragging it to thedesired location and to change its size).



49/105

back to top

Slide 7Clickon the third

slide, third row (TitleOnly) to highlight andclickon OK.

Clickin the Click to

add titlebox and type:Enjoy yoursandwich!

8/29/2010

49



50/105

back to top

Slide 7

GNow, lets make the letters larger. Highlightyourending (Enjoy your sandwich!) by putting your cursor atthe beginning of the first word, click and hold down theleft mouse button and drag it across the words, then

release the left button. TheTitle should be highlightedit should look like the picturebelow.



51/105

back to top

Slide 7

GNow, putyour cursor on the box under the tool bar thathas a number in it (when your cursor is on it the TextHelpbox will indicate Font Size). Clickon the downtriangle and scroll down to 60 and click. You should now

see larger text than you had before. You can do this to anytext in your PowerPoint presentation. You can also change

your font style by clicking on the box to the left of Font Sizeif you desire



52/105

back to top

AutoShapesWere now going to

try something new a technique foradding clevershapes and a fewsecret things to ourslides.

First, point the cursoraway from the Title

box and click the leftmouse button. This is

called clickingaway. This willturn-off the squarebox around theTitle.

8/29/2010

52



53/105

back to top

AutoShapes

GNext, point toViewin the Menu Bar and click. When the menu listappears, move the cursor down to Toolbars. Look at the Toolbarsdrop down list. Notice that, normally, the first two selections(Standard and Formatting) have a small check mark in frontof them. This indicates that these toolbars are visible on the

screen. Look further down the list until you see Drawing. If yousee a check mark(like in the picture on the left), then simplypointawayfrom the drop down menu, clickthe mouse, and look for theDrawing Tool bar. If you do not see a checkmark, click-onDrawing. The Drawing toolbar will appear at the top, side or bottom

of the screen. It will look like the tool bar below.GNow click-onAutoShapes and a small box of shapes will appear.



54/105

back to top

AutoShapesMove up and down

the pop up menu boxand notice thedifferent shapes thatappear next to eachchoice. Then,

click-on Stars and

Banners. Click-onthe first starburstin the top row.When you haveclicked, the cursorwill change to cross

hairs when youmove it into theslide area.

8/29/2010

54



55/105

back to top

AutoShapes

Nowmove the crosshairs up into the area

just belowthe title.Click and hold

down the leftmouse button, anddrag down and tothe right. Releasethe button. Astarburst should

appear as on theright.

8/29/2010

55



56/105

back to top

Enhancing the presentationClick-in the of thestarburst. Then, type

the wordWOW! You willsee WOW!appear in thestarburst. Its sort oflikea hidden text box.Click the left mousebutton in front of WOW!,hold down the left mouse

button, and drag acrossWOW! to highlight theword. Click-on Formatin the Menu Bar and thenclick-on Font. Thefollowing Font Menuscreen will appear.

Change the Font style,Size, and Color. Bold orItalicize if you want. Be ascreative as you desire andthen click-on OK.

From now on you can change any of your text using thismethod.

8/29/2010

56



57/105

back to top

Slide 8

GFor the final slide choose the third slide in the thirdrow Blank.



58/105

back to top

Text ArtNow well use some TextArt. In the Drawing Bar,

which should be open, finda blue A that is slightlytilted (like the one on theright). When you passyour cursor over thisbutton, it will indicate:insert WordArt. If the

Drawing Bar is notavailable, click-onViewinthe Menu Bar, then click-on Toolbars and selectDrawingby clicking-on it.Click-on the Insert

WordArt button. The

following WordArt Gallerymenu screen will appear.Select one of the WordArtpatterns byclicking on it.Next, click-on OK.

8/29/2010

58



59/105

back to top

Text Art

GYou will return to Slide 8 and see theWordArt you created. You use thegrabbers (little squares on the corners) to make the text larger. Youmay also move your text as you desire.

G The following Edit WordArt Text screen will appear. Where the screenindicatesYour Text Here, type-in: Enjoy your Sandwich. Select adifferent font and size, if you desire, then click-on OK



60/105

back to top

Text Art

G You will return to Slide 8 and see theWordArt you created. Youuse thegrabbers (little squares on the corners) to make the text larger. You mayalso move your text as you desire.

G If you want to change the look of yourWordArt, youll need to be able tosee theWordArt toolbar. It looks like the toolbarbelow.

G Most of the time the toolbar appearswhen you clickon OKand theWordArt you selected appears. Ifthe toolbar does not appear, point to thecenter of theWordArt and click the RIGHT mouse button. AWordArtdrop down screen will appear. Achoicewill be: Show WordArt toolbar.Click on this choice and the toolbar will appear.

G You may click-on the different buttons to edit your text. Well get into thismore on the next page.



61/105


62/105

back to top

Format WordArtThe fourth button infrom the left will allowyou to change a numberof things in WordArt,and in other PowerPointfeatures. When you clickon this button the menuscreen to the leftwill

appear.

Notice that there are anumber of tabs at thetop of the menu. Youcan click- on the tabs

and get a feel for whateach will do. Well justclick-on the Colorchoice for now (seearrow to the right).

8/29/2010

62



63/105

back to top

Format WordArt

When you click-onColor the drop downmenu to the leftwillappear. Well workwith a similar menu

later on. For now, justmoveyour cursordown to More Colorsand clickon it. TheColors menus willappear similar to the oneto the right.

8/29/2010

63



64/105

back to top

Format WordArtThere are a lot of reallyunique featureswith thecolor palettes in Microsoft

software. The Custom colorpallet that you see on theleft has two big features.The first feature is that youcan click anywhere in thepallet and the color in thearea where you click will be

shown in the lower rightcorner. Afteryou haveselected a color you candrag the small arrowtriangle on the right ofthe screen up and down tolighten or darken the color

you chose. Weve markedwhere you can click and theup and down trianglewitharrows in the diagram onthe left. Select a color andgive it a try.

8/29/2010

64



65/105

back to top

WordArt Shape

When you click-on thefifthbutton from theleft, it has an Abc onit, the image at therightwill drop down. Ifyou would like tochange the shape of

yourWordArt text to anew shape, click-onone of the shapes inthe choices chart to theright. You will see yourWordArt change to thatshape. Give it a try.

8/29/2010

65



66/105

back to top

Free Rotate

G When you choose the sixth button from the left it will indicate FreeRotate. When you click-on it you will see small green circles at the fourcorners of your WordArt image. When you moveyour cursor off the toolbaryou will notice that the cursor has changed to look like the toolbar button asmall circle with an arrow. When you place the circle-arrow aroundone of the corner green dots and hold down the left mouse button, anddrag, you will notice that your wholeWordArtwill rotate as much as youwant it to. Give this a try.

G The last four buttons on the right adjust text spacing, alignment, etc. Workwith them, as you desire.

G When you have finished your editing, you can close theWordArt edit

toolbarbyclicking-on the little X. in the upper right corner of thetoolbar.



67/105


68/105

back to top

Viewing your Slide Show

GYou have just completed the first stage of your presentation. Goback to Slide 1. You can do thisbyusing the elevator bar on theright edge of your screen. If you clickat the top of the elevator baryou will keep moving up, from Slide 8 until you come to your first slide.It will indicate Slide 1 of 8 in the status area in the lower left corner

of your screen. You should recognize this slide as your first slide on how tomake a PBJ.

G If you would like toview how your slide show will lookwhen youproject it onto a screen or a monitor, go to the tool bar at the top andclickon Slide Showand clickonView Show(like the image on theright).

G Or, you can click-on the small Slide Showbutton in theview buttonsbar at the lower left of the screen.



69/105

back to top

Viewing your Slide Show

G There are several ways to advance throughyour slide show. Youcan tap the space bar, tap the Enter key, tap the right arrowkey, or clickthe left mouse button to move forward from oneslide to the next during the show. When you get to the end of theshow the presentation will return to your slides. Anytime you

want to end the show, simply tap the Esc key in the upper left-handcorner of the keyboard or clickthe right mouse button and click onEnd Showin the pop up menu that appears. If you end the showearly you willbe on the slideyou wereviewingwhen you tappedEsc or clicked-on End Show.

G To go backward to a previous slide in your show you can tap theBackspace key, or the left arrow key.



70/105

back to top

Transitions

GNow well add some pizzazz to our presentation. Whenyou viewed your slide show a fewmoments ago it wassimply like flopping down plastic transparencies on anoverhead projector. Nothing really fantastic. Now well add

some motion, animation, sound, and color and reallymakeour presentation something to view.

GGo to the Slide Sorterbutton at the bottom left area of

your screen. Clickon thebuttonwith four whitesquares.



71/105

back to top

Transitions

G You can now see all eight slides (as shownbelow). Lightly, click onceon the first slide to highlight the slide (a heavy black border will surroundthe slide see arrow below). Now point in the middle of the slide andclickon your RIGHT mouse button. The right clickwill always bring upa menu that is tailored to the place where you click. This will work in anyMicrosoft Windows product. You can always tell where you click the rightmouse button for the cursor arrow will always be in a corner of the menu thatappears. From the menu that appears, select Slide Transition (click-on it see arrow belowand to the right).



72/105

back to top

TransitionsYou will now see themenu box to the left -Slide Transition. Thismenu box will allow usto createtransitions as we gofrom one slide to thenext. Youll seewhatTransitions are as wework with them. Todetermine how the slideswill change or lookyou need towatch thelittle dog and the Keyas you do the

following.

8/29/2010

72



73/105

back to top

TransitionsTo activate a transition,click on the triangle onthe right hand side of thebox, which indicates: NoTransition (see arrowon left), to seeyourchoices. Scroll up anddown the list noticinghow each transition

worksbyclicking on it

and then watching thedog or keyin the Effectbox.

If you think the show ismoving too fast, click inthe little circle to the left

ofMedium or Slow.

Each time you click-onthe Dog or Keyyou willsee the transitionyouselected repeat itself.Give this a try.

8/29/2010

73



74/105

back to top

Transitions

G This screen also allows you to timeyou transitions from slide to slide. For now,leave it as it is. When we complete all of the enhancements, to all of the slides,you can do one of several things to automate your slide show. Later on, you canreturn here and ClickonAdvance Automatically After, and insert 5 to 10 (forseconds) in the box. Or, you can rehearse times for each slide and all of itseffects. Well come back to this in detail at the end of the tutorial.

G Notice that instead of the normal OK, thatApplyandApply to All arelisted for Transitions. Applyactivates the transition you chose for just theslide you are on. Apply to All activates the transition you chose forALL ofthe slides in the show. If you scroll down to the last choice in thetransition list you will see Random Transition. Thiswill place a differenttransition every time you clickthe mouse to go to the next slide, or if you

select Apply to All, each slide will have a different transition. You canfollow this procedure for each of the eight individual slides, or select Apply to All.To transition each slide individually, click onApply, then click on the nextslide to highlight the slide, click the right mouse button, select transition,choose your effect, and selectApply.



75/105

back to top

Transitions

G Also notice in the lower right corner the Sound area. Currently, the boxindicates [No Sound]. You can click-on the down triangle and seeMicrosoft Clip Sounds. If you choose one of these sounds, the soundwill be heard as your slide transitions. You can pick one now, or wait untillater. Make sure that the volume on your computer, speaker or headphone

is on and up so you can hear the sounds as the slides transition.

G Again notice in the upper right corner of the Slide Transition boxthat it indicatesApply to All - and alsoApply. If you click-onApply to

All, PowerPoint 2000 will apply the transition and sound you chose to

ALL of the slides. This is wonderful if you want the same sound, eachtime, a slide transitions. If you dont want this effect, click-onApply, andthe transition and sound will onlyapplyto the slide youre on. Wedlike to hold off on the sounds here. Again, if you run all the way down tothebottom of the Effects box, you will see Random Transition.



76/105

back to top

Transitions

GIf you click-on Random Transition, and then click-onApply to All, then all the slides will each transitionrandomly. You can alternately click-on the dog and keyto view the transition effects. When you have decided which

transition you want click-on either Apply or Apply to All.

GWhen you return to Slide Sorter View, you will notice asmall box with an arrow at the lower left corner.

This indicates that a slide will transition. If you click-on ityou will see the effect each time you click.



77/105

back to top

Build

GBuilding is a term indicating how each line of the text, on a slide, willenter the screen. The lines, words, letters, pictures and chartscan fly in from almost any direction. To Build the text on each slide,follow these directions.

G

GGo backtoNormal View. You can do this in Slide Sorter View bydouble clicking-on the first slide, or Clicking on theNormal

View button on the lower left of the screen. When theNormalViewscreen appears, click-on the first line of text. The box yousaw, when you first typed text in thisbox, will appear. This indicates

that the box is active. It will appear asbelow.



78/105

back to top

Build

Now, right click inthe box.

When you right-click,the following menu

will appear. Click-onCustom

Animation

8/29/2010

78



79/105

back to top

Build

The following

screen will appear:

8/29/2010

79



80/105

back to top

Build

GNotice a number of things in this menu screen. In the upperright, you see a small picture of the text area youclicked-on (see arrow). This confirmsyour click. In thelower halfof the screen there is a tab box. Notice that itdefaults to an Effects tab. In a manner similar to SlideTransitions, text, graphics, and pictures can alsotransition. Click-on the small triangle to the right ofNoEffect (see arrows). You will see effects similar to those inSlide Transition. Select an effect and click-on one. You

will not see the effect immediately, as you did in the SlideTransition screen. Notice, however, as soon as you select aneffect, several other areas of this menu screen becomeactive. See the image below.



81/105

back to top

Build

Preview Button


8


82/105

back to top

BuildFirst notice to the rightan area labeled

Introduce text.Click-on the smalltriangle.

This area indicates themanner in which the

textyou have selectedwill enter the slide. Allat once means what issays. The whole title willenter at once. By Wordmeans that the text willenter word by word. By

Letter means that thetext will enter letter byletter. Its a lot of fun toexperiment here. Trythem all.

8/29/2010

82


8


83/105

back to top

BuildNext well cover sound.It is neat to combine

certain soundswithcertain textintroductions. Forexample, the By Letterintroduction combinedwith the Typewritersound, looks and soundslike text being typed inone letter at a time.

Now notice the Soundarea on the left. Click-on the small triangleand select a sound

from the list.

When you are good withthese sounds you can trythe sounds you saw inClipArt earlier.

8/29/2010

83


B ild


84/105

back to top

Build

GYou can view these build effects byclicking on the Preview button(in the upper right corner of the Custom Animation Menu Screen see arrow and label above). You can click the Preview button anytime you desire - as you are creating text, picture or other animations.You will notice in the upper left corner of the CustomAnimation

Menu box anAnimation Order box. Each time you click-on OK, asyou complete an animation, the thing you animate will be added tothe list, in the order in which you added it to the slide. If you desire tochange the order of your animated things, you can click-on the thingyou desire to move up or down and then, by clicking-on the arrows tothe right, you can move the text or object up or down. When you havecompleted the first slide, move to each successive slide, click-on thevarious text boxes or objects, and repeat the process.


8


85/105

back to top

BuildOne additional item inthe CustomAnimation

menu screen. When youclick-on a text area thatis abulleted listyouwill see an additionaleffect Introducetext. The Grouped by1st level paragraphindicates whether oneline, or multiple lines,will enter. Here isanother area where it isfun to experiment.

8/29/2010

85


Di i


86/105

back to top

Dimming

GNoticebelowthe Sound area an area thatindicatesAfter animation:. This appliesto the text in Bulleted Lists. Tohighlight the bullet, to which you arespeaking, you can dim previous bullets

by clicking-on the small down triangle to theright of Dont Dim. After you click-on thetriangle you will see a set ofcolorsselected for the background which you areusing. You can click-on a color of yourchoice and then look at the slide in SlideShow. As you click-on each successivebullet in the Slide Showyou will see thedimming effect.


S d


87/105

back to top

Sound

GBe Careful with Sound

This simplyremindsyou not to forget sounds forTransitions and Builds can enhance your presentation. Becareful, sometimes too manyeffects can overwhelm and

detract from a presentation. As you become moreexperienced with sounds and web pages you will find webpages devoted to sounds and clip art. In the Front Page 98and 2000 tutorials there is a section on WAV sounds. If youdesire a copy of either of these tutorials, simply e-mail the

addresses at the end of this tutorial. You may want toexperiment with some other sounds you download and saveform the internet.


Slid C l S h


88/105

back to top

Slide Color Schemes

GNow for some color!

GThere are a number of different methodsyou can useto add color. First well use some basic methods and thentry some exotic effects.

GFirst go to Slide Sorter Viewand then click-on Slide 1.By being in Slide Sorter View youll be able to see thedifferent color effects in several slides at the same time.


89


89/105

back to top

Slide Color Schemes

Now, click-onFormat in the MenuBar and then click-on

Slide ColorScheme.

8/29/2010

89


Slid C l S h


90/105

back to top

Slide Color Schemes

GThe following menu screen will appear.


Slid C l S h


91/105

back to top

Slide Color Schemes

G As you can see in the screen above, there are several color schemesfrom which you can choose. Click-on one, and then click-onApply.The first slide in Slide Sorter View will now have those effects. Repeatthe process until you find one you like. Note: if you click-onApply,this applies the colors tojust Slide 1. And, if you click-onApply to

All, then all of the slides have the selected color scheme.

GYou will notice at the top of the Menu screen that there are two tabs(see the arrow above). You are currently on the Standard tab.Click-on the Custom tab (the menu screen on the next page will

appear). This allows you to change specific colors in the SlideScheme that you chose. Click-on a couple of these to see how thisworks


Slid C l S h


92/105

back to top

Slide Color Schemes

GYou can try this on several slides, if you want. Once youhave the hang of it, there are several ways you can enhancethese effects.


93


93/105

back to top

Backgrounds

Now click-onFormat in the MenuBar again. Next,click-onBackground.

8/29/2010

93


94


94/105

back to top

Backgrounds

The following MenuScreen will appear.Click-on the smalltriangle in thebottom portion of thisscreen. Now click-onFill Effects.

8/29/2010

94


95


95/105

back to top

BackgroundsNotice, in the FillE

ffects ScreenMenu below, thatthere are anumber ofchoices (tabs atthe top)

Gradient,Texture,PatternandPicture (seearrow below).

8/29/2010

95


Gradient


96/105

back to top

Gradient

GClick-on several of the Shading Styles (Horizontal, Vertical, etc.)and observe the effects in the lower right in theVariants andSample areas. Notice that there are four choices in theVariantsarea. As you click-on each of the individual squares the choice

will appear in the Sample area. If you clickon OKat any time, the

Backgroundyou see in the Samplewill be thebackground on theslide. You will return to the Background Menu screen when youclick-on OK. You will see a miniatureversion ofwhat your slide

will look like in the lower right corner of the Background menuscreen.

GNote there are three color choices: One color, Two colors andPreset. If you click-on one of these, you will see the same colorchoices that you saw when you used them for text. So, have some funand click-away.


Texture and Pattern


97/105

back to top

Texture and Pattern

GAlso, note the tabs at the top. Click-on Texture andPattern and observe the effects. In Textureyou use theelevator bar to the right of the textures to see all theselections. You then click-on the Texture of your choice.

In Patterns, you simplyclick-on the Pattern of yourchoice.


Picture


98/105

back to top

Picture

GIf you want your entire slide to have a picture as itsBackground, this is what the last tab is for. You need toclick-on Select Picture. This will take you to the

Windows Open File and then you can select a picture you

have saved. The FrontPage 2000 tutorial goes into this ingreat detail. When you have the picture you like, click-onOKand then click-onApply.


Design Templates


99/105

back to top

Design Templates

GNow well do something thats awesome. Well apply DesignTemplates to our slides. Design Templates will convert ALL of ourslides into a theme. Each slidewill have the same color schemeand the formattingwill change to a special look.

GYou can be in any View(Normal View, Slide View and Slide Sorter

View are preferable) to select Design Templates. Click-on Format inthe Menu Bar, and then Click-onApply Design Template.

8/29/201099


100


100/105

back to top

Design TemplatesClickon the choices onthe left side of the

window (see arrowbelow). On the rightside a special templatewill appear with its ownformatting. Pick aDesign Template youlike and then click on

Apply. Be sure to scrollup and down and toclickon additionalchoices. Note: withDesigns, theyareautomaticallyapplied to all of theslides. You may chooseadditional effects for theDesigns by using theBackground and SlideColor Schemeselections.


Run the show


101/105

back to top

Run the show

GWell, now you have a real presentation. Make sure youare on Slide # 1. Go to Slide # 1 either in Slide Sorter

View, Normal View, or Slide View. If you would like toviewhow your show looks, either go to the Menu Bar at

the top and click-on Slide Show, then clickonViewShow, or you can just clickon the Slide Showbutton atthe bottom of the screen. Then, to advance, either tap theleft mouse button, Space Bar or Enter key. If you desireto end the show, either tap the Esc key, in the upper left

portion of the keyboard, or click the right mousebutton and then click-on End Show.

8/29/2010101


102


102/105

back to top

Run the showIf you have set timesfor your slides and

desire to have the showrun in automatic,Click-onView Showand then on SetUpShowin the MenuBar. The followingmenu screen will

appear.

In theAdvance slidesbox, click-in thecircular area to the leftofUsing timings, ifpresent. This will then

run the show with thetimings you selected.


103


103/105

back to top

Run the showNotice that there are alot ofenhancements

in this SetUp Showmenu screen.Experiment, as youdesire. You canalways come backand change them.Click-on OKwhen you

have made yourchanges.

To really get precisetiming for each slidetransition, sound and

buildyou can use a

feature to set eachmovement precisely.Click-on Slide Showinthe Menu bar and thenon Rehearse Timings.


Run the show


104/105

back to top

Run the show

GAsmall, rehearse timings box will appear like theone on the left. It will show a running clockon the rightside of the menu that indicates the time for the entireshow. In the centeryou will see another time for eachclick transition, build, etc. When you click through yourshow, as indicated above, the timings will be recorded. When youthen run the showitwill run at the recorded pace.Youcan do this as often as you like.



105/105

microsoft power point tutorial

Documents