microsoft office xp illustrated introductory, enhanced microsoft office xp introducing

Microsoft Office XP Microsoft Office XP Illustrated Introductory, EnhancedIllustrated Introductory, Enhanced

Microsoft Office XPMicrosoft Office XPIntroducingIntroducing

2Introducing Microsoft Office XP Unit A

Define the Office XP SuiteDefine the Office XP Suite Create a document with Word 2002Create a document with Word 2002 Build a worksheet with Excel 2002Build a worksheet with Excel 2002 Manage data with Access 2002Manage data with Access 2002 Create a presentation with Create a presentation with

PowerPoint 2002PowerPoint 2002

ObjectivesObjectives


Browse the World Wide Web with Internet Browse the World Wide Web with Internet ExplorerExplorer

Integrate Office informationIntegrate Office information Manage office tasks with Outlook 2002Manage office tasks with Outlook 2002

ObjectivesObjectives


Unit IntroductionUnit Introduction

Microsoft Office is a set of software Microsoft Office is a set of software programs.programs.– Each Office program is designed to Each Office program is designed to

complete specific taskscomplete specific tasks– Each Office program has similar Each Office program has similar

buttons and commands to make buttons and commands to make switching among programs easyswitching among programs easy

Microsoft Office is known as a Microsoft Office is known as a suitesuite..


Defining the Office XP SuiteDefining the Office XP Suite

The Office XP suite is a set of The Office XP suite is a set of programs known as programs known as business business productivity softwareproductivity software..– Helps people in business work betterHelps people in business work better

Office documents are Office documents are compatiblecompatible with one another, so you can easily with one another, so you can easily integrateintegrate information between files. information between files.– Insert an Excel chart into a Word Insert an Excel chart into a Word

documentdocument


Defining the Office XP SuiteDefining the Office XP Suite

Most common Office suite programs:Most common Office suite programs:– WordWord– ExcelExcel– AccessAccess– PowerPointPowerPoint– OutlookOutlook


Defining the Office XP Suite Defining the Office XP Suite (cont.)(cont.)

Microsoft WordMicrosoft Word– DocumentsDocuments– LettersLetters– FaxesFaxes– MemosMemos– FlyersFlyers



Microsoft ExcelMicrosoft Excel– BudgetsBudgets– Financial Financial

statementsstatements– Payroll Payroll

summariessummaries– Charts and Charts and

graphsgraphs



Microsoft AccessMicrosoft Access– Organize, track, Organize, track,

and update and update complex data.complex data.

– Customer databaseCustomer database– Inventory databaseInventory database



Microsoft Microsoft PowerPointPowerPoint

– Create visual Create visual presentationspresentations

• PerformancePerformance

• SalesSales

• StrategyStrategy

• TrainingTraining

• Business planBusiness plan

• MarketingMarketing



Microsoft OutlookMicrosoft Outlook– Track and Track and

organize:organize:• AppointmentsAppointments

• ContactsContacts

– Send emailSend email



Internet ExplorerInternet Explorer– A program that A program that

lets you access lets you access information on information on the Internet and the Internet and World Wide WebWorld Wide Web

– A part of A part of Windows or can Windows or can be downloaded be downloaded from the Webfrom the Web


Creating a Document with Creating a Document with Word 2002Word 2002

Microsoft Word 2002 is a Microsoft Word 2002 is a word word processingprocessing program which allows you program which allows you to create and edit text documents.to create and edit text documents.– Enter and format textEnter and format text

• Format text with a bold or italic attributeFormat text with a bold or italic attribute

– Add tables and graphics to any Add tables and graphics to any documentdocument

– Use electronic thesaurus, indexes, and Use electronic thesaurus, indexes, and footnotesfootnotes


Creating a Document with Creating a Document with Word 2002 (cont.)Word 2002 (cont.)

Word can help Word can help you:you:

– Enter text quicklyEnter text quickly– Organize Organize

informationinformation– Create error-free Create error-free

informationinformation– Combine text and Combine text and

graphicsgraphics– Add special Add special

effectseffects

Table Graphic


Building a Worksheet Building a Worksheet with Excel 2002with Excel 2002

Microsoft Excel 2002 is a Microsoft Excel 2002 is a spreadsheetspreadsheet program that you use to program that you use to analyze data, perform calculations, analyze data, perform calculations, and create charts.and create charts.– Like paper spreadsheets, Excel has a Like paper spreadsheets, Excel has a

worksheetworksheet area area• Divided into columns and individual cellsDivided into columns and individual cells• A A cellcell contains text, numbers, formulas, or contains text, numbers, formulas, or

a combinationa combination


Building a Worksheet Building a Worksheet with Excel 2002 (cont.)with Excel 2002 (cont.)

Excel can help Excel can help you:you:– Calculate Calculate

results results accuratelyaccurately

– Perform what-Perform what-if analysisif analysis

– Perform Perform complex complex mathematical mathematical formulasformulas

– Create chartsCreate chartsChart

GraphicFormatted

data


Managing Data with Managing Data with Access 2002Access 2002

Microsoft Access 2002 is a Microsoft Access 2002 is a database database management systemmanagement system which allows which allows you to organize and link databases.you to organize and link databases.– A A databasedatabase is a collection of related is a collection of related

information such as a list of employeesinformation such as a list of employees– A A tabletable is a grid where you can arrange is a grid where you can arrange

and analyze large amounts of dataand analyze large amounts of data


Managing Data with Managing Data with Access 2002 (cont.)Access 2002 (cont.)

Access can Access can help you:help you:– Enter data Enter data

easilyeasily– Retrieve data Retrieve data

easilyeasily– Create Create

professional professional forms and forms and reportsreports

– Add graphics Add graphics to reportsto reports

Table


Creating a Presentation Creating a Presentation with PowerPoint 2002with PowerPoint 2002

Microsoft PowerPoint 2002 is a Microsoft PowerPoint 2002 is a presentation graphicspresentation graphics program that program that you can use to create handouts or you can use to create handouts or electronic presentations.electronic presentations.– A A slideslide is the “page” where you place is the “page” where you place

text, graphics, and other objectstext, graphics, and other objects– Slides make up a presentation and can Slides make up a presentation and can

be seen in an on-screen display called be seen in an on-screen display called a a slide showslide show


Creating a Presentation with Creating a Presentation with PowerPoint 2002 (cont.)PowerPoint 2002 (cont.)

PowerPoint PowerPoint can help you:can help you:– Create and Create and

edit slidesedit slides– Combine Combine

information information from Office from Office programsprograms

– Add graphicsAdd graphics– Add special Add special

effectseffects

Slide Graphic

Inserted Excel chart


Browsing the World Wide Web Browsing the World Wide Web with Internet Explorerwith Internet Explorer

The The World Wide WebWorld Wide Web, known as the , known as the WebWeb, is the text, graphics, and , is the text, graphics, and multimedia part of the Internet.multimedia part of the Internet.

Internet Explorer is a Internet Explorer is a browserbrowser..– A program designed to help you view A program designed to help you view

data on the Webdata on the Web Web sites let you jump to other sites Web sites let you jump to other sites

using using linkslinks, special areas that take , special areas that take you to another location.you to another location.


Browsing the World Wide Web Browsing the World Wide Web with Internet Explorer (cont.)with Internet Explorer (cont.)

Internet Internet Explorer can Explorer can help you:help you:– Display Web Display Web

sitessites– Move between Move between

Web sitesWeb sites– Use Use

multimediamultimedia– Incorporate Incorporate

Web Web informationinformation

Links

Web page


Integrating Office InformationIntegrating Office Information

Information created in one Office program Information created in one Office program can be used in another.can be used in another.– Excel chart can be used in a PowerPoint Excel chart can be used in a PowerPoint

presentationpresentation Integration benefits include:Integration benefits include:

– Create information onceCreate information once– Merge dataMerge data– Export dataExport data– Create hyperlinksCreate hyperlinks

• A A hyperlinkhyperlink is specially formatted text or a graphic is specially formatted text or a graphic that transfers you to another location or documentthat transfers you to another location or document


Integrating Office Information Integrating Office Information (cont.)(cont.)

Chart in Excel

Chart in Word

Chart in PowerPoint


Managing Office Tasks Managing Office Tasks with Outlook 2002with Outlook 2002

Microsoft Outlook 2002 is an Microsoft Outlook 2002 is an electronic electronic personal information personal information managermanager..– Helps you manage and keep track of Helps you manage and keep track of

appointments, events, contacts, and e-appointments, events, contacts, and e-mail.mail.

• An An e-maile-mail message is an electronic message is an electronic message sent to anyone with an e-mail message sent to anyone with an e-mail addressaddress


Managing Office Tasks with Managing Office Tasks with Outlook 2002 (cont.)Outlook 2002 (cont.)

Some of the benefits of Outlook:Some of the benefits of Outlook:– Read and respond to e-mailRead and respond to e-mail– Create and manage a contact address bookCreate and manage a contact address book– Send file attachments with e-mail messagesSend file attachments with e-mail messages