microsoft excel. excel specializes in creating and designing spreadsheets, or worksheets worksheet...
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Microsoft Excel
Microsoft Excel
Excel specializes in creating and designing spreadsheets, or worksheets
Worksheet – area to insert dataWorkbook – a set of worksheets grouped
together
Microsoft Excel
By default, 3 worksheets come in each workbook Named at the bottom of the screen as Sheet1, Sheet2,
Sheet3 Click on to change from sheet to sheet
Right click on Sheet name to Rename Insert Copy Change Tab color Move
(you can just click, hold, and move it into the desired location)
Microsoft Excel
Cell – an individual box in a worksheet made up of a row and column intersecting Each cell has its own properties
Columns are labeled with LettersRows are labeled with Numbers
Microsoft Excel
Cell Reference – the cells address on the worksheet Located in the Name Box (Top Left) Will contain a Column Letter and a Row Number
Example – A4, B12, C7, D10
The cell with its address in the name box is the active cell The cell that data will be inserted into if typed
Microsoft Excel
Each cell has its own properties and can have different:
Fill color Font color Font size and name Horizontal Alignment Bold, Italics, Underline
Microsoft Excel
Label – Lettered heading that specifies what the data means
Value – Numbered data that appears under a label
Dates will appear as a Formatted Date by default Example – January 5 will appear as 5-Jan
You can change the format by: Right-click Format cells Select Desired Formatting
Microsoft Excel
To insert data into a cell: First select active cell Type numbers or letters into cell ENTER sets the data into place
To delete data in a cell: First select active cell Backspace will erase all cell contents OR Right click and go to Clear Contents
If you go to Delete, it will delete the entire cell and move all other cells up or over, changing your alignment
Microsoft Excel
To edit data inside of a cell: Select active cell Double click to insert cursor in order to edit data You can single click on the FORMULA BAR to insert
your cursor there
Microsoft Excel
Formula Bar – Top of worksheet where all cell data editing should take place
Microsoft Excel
Manually Adjust Column Width – Click and hold the divider line between the main column labels
AutoFit – Double click the divider line Sizes the column to automatically fit to the largest cell
in the column
Row height will be automatically adjusted when you change a cell font size
Microsoft Excel
Range – A group of cells selected at once Will be represented by the first cell to click and the
last cell to click separated by a colon Example – A1:B15 C10:H20
Select Entire Row or Column
SELECT ALL - You can make the entire worksheet active by the box to the left of Column A and above Row 1
Microsoft Excel
You can insert a row or column by: Select an entire row or column by clicking on the
Column or Row label (Letter or Number) With the entire row or column selected, Right-click
and Go to INSERT
You can combine cells by the icon on the toolbar that says MERGE AND CENTER < a >
Microsoft Excel
FORMATTING DATAEach cell can have different number
formatting, represented by an icon on the toolbar Money - $ Percentage - % Comma – (,) – insert commas Increase Decimal Decrease Decimal
Microsoft Excel
Create a Series (Autocomplete) – a numbered list that goes in a predetermined order Example – 1,2,3,4… or 5, 10, 15, 20….
To create: First insert the difference in two cells Ex – 1,2 or 5,
10 Select both cells Grab the fill handle in the bottom right corner
The cursor should be a cross with no points Click and hold, then pull until the series is completed
Microsoft Excel
To cut and paste or to MOVE DATA: Select the range Put cursor on the box around the range (Not the fill
handle) Cursor should be a cross with arrows on all 4 points
Click and hold the box, Drag and Drop it into place
Microsoft Excel
To copy and paste: Select the range Right-click and go to Copy Only make the TOP LEFT cell of the desired location
active Right-click and go to Paste
You can copy and paste by drag and drop by holding down the CTRL key when dragging and dropping Your cursor arrow will have a small plus to the right of
it
Microsoft Excel
To print a worksheet: Select the range you want to print Set Print Area
Page Layout > Print Area Print Preview will allow you to view the set area
before you print.
Excel Charts
Excel allows you to create charts out of the data in a worksheet.
Chart types are located under: 2007: Insert Tab 2003: Insert >Chart or Chart Wizard Icon
Excel Charts
Types of charts are: Column Line Pie Bar Area Scatter Stock Surface Doughnut Bubble Radar
Excel Charts
Steps to creating a Chart1. Insert data in to worksheet
1. Data should line up either vertically or horizontally2. Labeling data makes the chart easier to read
2. Highlight data to be included in chart3. Select the type of chart to create
Excel Charts - 2007
Once the chart is created, a CHART TOOLS tab will appear at the top
CHART TOOLS has 3 tabs Design Layout Format
Excel Charts - 2007
DesignCan change chart type Reselect data Change chart layoutSet Chart Style
Excel Charts - 2007
LayoutChart titleAxis titles – Main side titlesLegend – key to read the chartData Labels – Values on each section of chartData Table – Table at bottom with numerical
valuesGridlines – Vertical or Horizontal Chart Name – located at Far Right
Excel Charts - 2007
FormatChange Shape StylesWord Art StyleChange Chart Size
Excel Charts - 2003
Chart wizard is a 3 step process Before beginning, specify the range to chart Step 1 – Select Chart type Step 2 – Select range (Should be done before) Step 3 – Format Chart Step 4 – Chart Location
Excel Charts - 2003
Step 3, you can customize your chart appearance Chart title Axis titles – Main side titles Legend – key to read the chart Data Labels – Values on each section of chart Data Table – Table at bottom with numerical values Gridlines – Vertical or Horizontal Chart Name – Chart1, double click to change
Excel Charts
To edit charts, you can click on the area to change Right click and select the area to change
To change size of the chart: Click on the chart, Grab handles should appear on all
side and corners Grab any of the grab handles and resize the chart as
desired
Excel Charts
To Move Chart: Click on the chart, Grab handles should appear on all
side and corners Grab anywhere EXCEPT the GRAB HANDLES and
drag and drop it into place
Excel Charts
To Change Location of a chart Right click and select Move chart Chart can be moved to a different sheet as an OBJECT
IN: Chart can be inserted in a new sheet, default name
Chart1, where you can specify the name of the new sheet by typing it in the box.
Formulas
Each cell has its own properties So each cell can have an embedded formula The cell will only show the value The formula bar will show the formula that made the
value
Formulas
To insert a formula:1. Select the desired active cell2. Hit equals (=) to tell the program a formula will follow3. Use mouse to select the cells you wish to operate with4. Use keyboard to select the mathematical operator
1. Mathematical operators 2. Addition +3. Subtraction –4. Multiplication *5. Division /6. Parenthesis ( )7. Exponent ^
5. Hit the ENTER key to set the formula into place
Formulas
To edit a formula: Each cell reference you select inside of the formula
will appear in the formula bar as a different color To edit, insert your cursor into the formula bar
You can backspace to take away a cell reference You can click on another cell to add it to the formula
Formulas
Order of OperationPLEASE- ParenthesisEXCUSE - ExponentMY - MultiplicationDEAR - DivisionAUNT - AdditionSALLY - Subtraction
Formulas
Order of Operation Addition and Subtraction formulas will be whichever
cell reference appears first Multiplication and Division will be whichever cell
reference appears first When both types are present in one formula, be sure
to separate the equation with parenthesis Specify which cell references to operate with first Example (D1 + A2) / B3 Wrong D1 + A2 / B3