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TEXT SELECTIONUSING KEYBOARD:

1. LETTER WISE SELECTION.

Hold down Shift key and press Right or left Arrow key.2. Word wise selection. Place the cursor and press Ctrl + Shift + Arrow key

3. Line wise selection: From start to End of line Shift + End keyFrom end of line to start of line Shift + Home key

4. Page wise selection:Shift + page down key5. Selecting the whole Doc. Ctrl + AUSING MOUSE

Simply drag the mouse on the text to be selected by holding the left mouse buttonLine Wise Selection:Place the mouse pointer at the start of the line when its shape changes to Arrow click.

CURSOR MOVEMENTSLetter wiseSimply by Arrow keyWord wise Ctrl +Arrow keyTo end of line place cursor at start of line and press END key.To Start of line: press HOME key

To end of the page:-Ctrl + Pgdown key

To Start of the page: Ctrl + pgup keyEnd of Doc Ctrl + End keyStart of Doc Ctrl + Home key

STANDRAD TOOl BAR

CUT, COPY PASTE OPTIONS

CUT: used to move the text from one location to another within the Doc or in some other Doc.Steps

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1. Select the text to be copied 2. Edit Menu 3. click cut option

2nd Method CTRL + X3rd Method 1 on Standard Tool Bar 2. Click on cut icon.4th Method Right click on the

Edit MenuUNDO Command:-

used to cancel the previous commands1. Edit menu 2, undoCTRL + zREDO command:

Repeats the last action performed.Click on the redo icon on the standard tool bar.

Find,Replace and Goto optionsFIND: used to find the required headings or text in the Doc.

Steps: 1.Edit Menu 2. find 3. type what u want to find.REPLACE: used to replace the specified text with the required one

Steps. 1. 1.Edit Menu 2. replace 3. type the text to be find and type with which to be replaced.

Insert MenuBreak :-

Used for page break and column break.1.insert Menu 2.Break. 3.Page Break.

Page Number:-Used for Pg.numbreing1. Insert Menu 2. Page Numbering 3.Choose the Position i.e bottom or Top and Alignment i.e (center, right or left etc).

Date Time:-Used to insert Date and Time.1.Insert Menu 2. Date and Time (different formats of Date and Time appears) Choose the format. Ok.

AutoText:-Used to insert Mailing instruction, Salutation, Closing etc. directly.1.Insert menu 2. Auto Text. 3. Choose the option OK.

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Inserting Symbol:-1. Insert Menu. 2. Symbol. ( Choose the Symbol OK)3. Auto Correct ( will replace the symbols i.e ® , ).

Foot note, End Note:-Footnotes and Endnote explain, comment on, or provide references for text in a document.1.Foot note at the end of the page 2.Endnote at the end of the Doc.1.Insert menu 2. Footnote Endnote. 3. Insert the F.note, E.noteExample:- Javid (name in Urdu language).Options Tab:- Place at option , Number option.

Inserting Picture:-User can insert the picture from Clip Art, or from another file and also Chart.1. Insert Menu 2. Picture 3. Clip Art 4. Choose the Picture OK.

Text Box:-

Already done in Drawing Tool Bar.

Hyperlink:-From Hyper Link the user can jump to a location in different word Doc. Or a file created in another Programme.1. Insert Menu 2. Hyperlink 3.Browse to link to required file.Due to this the Web Tool Bar appear and user can move to Hyper Link file.

Format Menu

Font:-

User can use different font options using this command.1.Format Menu 2. Font 3.Choose the option i.e (Font,Font Style Effects Etc.)superscript:- usually used to give powers, valancy etc. e.g cl+3.

1.seclect the txt to be superscripted. 2. Checked the superscript option.Subscript:- Basically used in formulas. E.g H2O

Paragraph:-All commands are concerned with the paragraph.Alignment:- Can align the paragraph to right, left, centered, justified.Indentation:- Can indent the paragraph to Right or Left by selecting points in inches.Spacing:- Is used for line spacing in the Paragraph. .1. Before:- create line space before the selected paragraph. 2. After:- Create line spacing after the selected paragraph.3 Lines Spacing:- create the line spacing in the selected paragraph. I.e single,1.5,Double etc.

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Bullets and Numbering:-1. Format Menu 2. Bullets and Numbering. 3. Choose the bullets style, Number Style or out line numbered Style.

Borders and Shading:-Used to give Borders to Paragraph, Selected Text or on to a Page.1. Format Menu 2. Borders and Shading.

Coulomn:- User can type Text in the form of Column.1.Format menu 2. Column 3. Choose the No. of Col. to be inserted. Breaking the Col.:-1. Insert Menu 2. Break 3.Col Break.

Change Case:-1. Sentence Case:- First letter of sentence becomes Capital.2. Lower Case: - Capital Txt Changes into Small letters.3. Upper Case: - Text changes into Capital Letter.4. Title Case: - First letter of every word becomes Capital.5. Toggle Case: - First letter of the sentence becomes Small.

Style Gallery:-To give different Styles to the typed Text.1. Format Menu 2. Style Gallery. 3. Choose the Style.

Back Ground:-1. Format Menu 2. Background 3. Choose the color, Fill effects, Fill color, and Pattern to apply on the Page.

Displaying and Hiding Tool Bars:

1. View Menu 2. Tool Bars 3.Display or hide Tool Bars by check or uncheck will display or hide the tool bar.through customize button tool bars will stay on the window

2 nd Method:- 1. Tools Menu 2. Customize 3. All above procedure.

Creating your own Tool Bar

1. Tools Menu 2. Customize (dialog box appears) 3. To create new tool bar click on New button (enter the tool bar name e.g My Tool Bar)4. Make the tool bar available to normal Doc or to particular Doc.6. In Customize dialog box click on Commands tab i.e File, Edit etc. Options are

displayed in the right pan. Drag and Drop ur required commands t9o the New Tool Bar.

Deleting the tool Bar:-

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1. Tools Menu 2. Customize 3. In Tool Bar Tab select the tool bar name. 5. Delete.

Creating Macro

1. Tools Menu 2. Macro 3. Record New Macro 4.Enter Macro Name

i.e NISTE. 5. Assign Macro to Tool Bar or Keyboard Choose Tool Bar.

6. Customize dialog appears (in the right pan Normal. New Macro. NISTE is displayed.

Drag n Drop onto the Menu Bar.

7. Modify Selection button enables or Active Click and in Name delete everything except

NISTE. Close

8. Start Recording the macro, then Stop the Recording. Your Macro is created

9. Click on NISTE will display the recorded Macro.

Deleting the macro:

1.Tools Menu 2. Macro 3. Macros 4. In Macro Dialog box select the

Macro to be deleted. Press delete button.

Editing a Macro:1. Tools Menu 2. Macro 3. Visual Basic editor.(when opens) Edit it)

MAIL MERGE .

1. Tools Menu 2. Mail Merge 3. Mail Merge helper opens ( on 1 click on

CREATE BUTTON and select form letter. 4. Form letter can be created on Active

Window or on New Window. Click on Active Window.

5. Besides Create button Edit button appears. Click and select form letter.

6. Start Typing the body of the form letter.

7. At the same time a new Mail Merge Tool Bar appears.

8. After creating the body of the letter click on Mail Merge Helper icon.

9. Now on No.2 Data Source click on GET DATA button and select Create Data Source.

10. Create Data Source dialog box opens.

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11. Fields Name are displayed (brief the students about the Data Base) user can Remove and

Add required Fields. To Remove field name click on Remove Field Name button( no spaces,

dots and dashes are acceptable in the field name.

12. Click OK and save the database file with any name.

13. After saving dialog box appears. Click on Edit Data Source button.

14. Start entering the Record against each field name.

15. To add data for 2nd person ADD NEW button.

16. To delete record of a person select the particular Record and delete. OK

17. On Mail Merge Tool Bar click on INSERT MERGE FIELD BUTTON. select the field name

to be inserted in the form letter and place them on window.

18. After inserting the field name click on View Merged data button. <<ABC>>.

19. Click again on Mail Merge Helper. Choose 3 MERGE merge dialog box opens. Merge to

New Doc or Printer. Select New Doc. Records to be Merged O All or O from To.

20. Merge Save the File then close the file and click YES. And Save the Mail Merge File.

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Creating TableInserting Table:-

1. Table Menu 2. Insert Table 3. Specify the No. of Rows and Col. OK

Altering the size of Rows and Col:-

When Mouse Pointer shape changes to , drag Col, and Rows to change the size.

Selecting Rows and Col:-

When mouse pointer turns White and points towards Row. Click.When mouse pointer turns black and points towards Col. Click.

Deleting Cells:-

1. Table Menu 2. Delete Cells (dialog Box opens) brief about different options.

Deleting entire row:- select the row or rows to be deleted.

1. Table menu 2. Delete Row.

Deleting Entire Col:- As Above

Merge Cell:- Two or more cells combined to be one.

1. Select the Cells to be merged. 2. Table Menu 3. Merge Cells.

Split Cells:- A single cell can be split into rows and Cols.

1. Table Menu 2. Split Cells 3. Specify the No. of Rows and Cols. OK.

Auto Fit command

1Distribute Rows and Col. Evenly:-1. The size & width of the became Equal. Other optionsSplitting Table:- Will Split the Table from the current cursor position.

1. Table Menu 2. Split Table.

Sorting:- will sort the Text, Numeric values in Ascending or Descending order.

1. Table Menu 2. Sort (sort dialog box opens. Optionsa) TYPE. ( 1.Text 2.Number 3.Date ) in Ascending or Descending order.)

Table Auto Format:- Will Give Different Formats to Table.

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1. Table 2. Auto Format 3. Select the required Format OK.Formats to be applied. Done by the Students.

To change text direction in a table

1. Merge the cells 2. type the text 3.select it 4. Format Menu 5. Text Direction 6. Select the required direction 7. ok

ExcelExcelExcel Def:-

It is an electronic Text Sheet and handles data in Tabular form.2. It is a data base Package.

Work Book:-Any file open in Excel is opened as Work Book.

Work Book further contains W.Sheets or work book are the containers for one or more W.sheets.

General Information:-

1. No. of Rows in Excel = 65536

2. No. of Cols in Excel = 256.

From A to IV.

3. Total No. of Cells = 16,777,216.

4. Max Col Width = 255 character.

5. Max No. of Character per Cell = 32,000.

Cell:-

The intersection of a Row and a Col is a Cell.

a) Active Cell:- By selecting a cell through key board or mouse its reference is displayed

in the name box of formula bar.

b) Types of Data handeled by a cell:-

Every cell can handle four types of Data.

1. Numeric (1,2,3,…..)

2. Text (a,b,c, special signs)

3. Formula

4. Logic ( Error Messages)

Min Value which Excels deals with:-

9.99999999999999 -307

Max Value which Excels deals with:-

9.99999999999999 307

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Work Sheets:-

W.Sheets are pages in a W.Book. By default there are 16 W.Sheets in a W.Book. there is

no limit of W.Sheets in a W.Book.

At the bottom W.Book there are tabs. Through which we can change the W.Sheets.

16 W.Sheets needs 16 MB Ram.

Inserting Work Sheets:-

1. Insert Menu 2. W.Sheet

2 nd Method:-

1. On Sheet 1 Tab R.click 2. Insert (insert dialog box opens) 3. Select W.Sheet

OK.

Deleting W.Sheet:-

1. Edit Menu 2. Deleting Sheet OK.

Moving W.Sheet within same W.Book:-

Click W.Sheet tab then drag and drop it to a new location along the row of W.Sheet Tabs.

Copying a W.Sheet within the same W.Book:-

Hold down the CTRL key and drag and drop the W.Sheet to a new location along the row

of W.Sheet tabs.

Moving or Copying W.Sheet to different W.Book:-

Open two W.Books at the same time reduce their size and all above procedure.

Using meaning ful name for the W.Sheet:-

1. Format Menu 2. Sheet 3. Rename the active w.sheet tab is selected give the

required name.

Controlling the Default No. of w.sheets in a new w.book:-

1. Tools Menu 2. Options 3. General Tab 4.Sheet tab in a w.book.

Entering Data into a cell:-

1. select the cell 2.Type No. or Txt Enter.

Editing a cell:-

In - cell:- D.Click in the cell will activate the cell in-cell editing

2 nd method:- place the mouse pointer on the cell to be edited press F2, the insertion point

will be placed at the end of cell contents.

Editing on the Formula Bar:- Select the cell and then click in the formula bar.

Sheet 1 Sheet 2 Sheet 3

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Some Cell function:-

1. D.Click on the text and cursor blinks.

2. Press HOME key to go in the beginning of the cell.

3. Press END key to go in the end of the cell.

Clearing a cell:-

Ist Method:-

1. select the cell 2. Delete.

2 nd Method:-

1. Edit Menu 2. Clear (dialog box displayed)

a) If different formats are given i.e Bold, Italic etc they are cleared.

b) By selecting all (contents, formulas and notes) all of them are cleared.

To go directly to specific cell:-

1) a) click on the name box

b) type cell reference (enter)

2) a) Edit Menu b) Goto or f5 or CTRL +G

b) type the cell reference OK.

Selecting Cells:-

1. Through Mouse:-

a) click on the cell, don't release the button .

b) Drag the Mouse to select range

c) After selecting release M.Button.

2. Selecting without dragging:-

Through this a large range is selected.

a) Click on the cell.

b) Hold Shift key and Click the cell in opposite direction

Selecting one Row:-

Simply click on Row No.

Selecting Multiple Rows:-

Click on Row No. and Drag up or down through Row No.

Selecting Non Continuos Rows:-

Hold down the CTRL key while selecting the Row. No's.

Selecting Columns:-

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Same procedure as applied on the Rows.

Selecting Entire Work Sheet:-

CTRL +A.

Key Board Short Cuts for Selection :-

1. CTRL + Space bar Entire Col.

2. Shift + Space bar Entire Row

3. CTRL + Shift + Space bar Entire WorkSheet

Moving Cells through Drag n Drop:-

1. Only One Cell:-

1.Click on the cell 2.the mouse pointer turns to arrow 3. Then drag n drop.

2. Range of Cell:-

a) Select the cells to move b) mouce pointer turns to arrow

c) Drag n Drop on to a new location.

Copying Cell or Range of Cells:-

Hold down the CTRL key and above procedure.

Copying and Moving Cells Using Menu Commands:-

1.Cut 2. Copy 3. Paste. Through Edit Menu.

Or through Right Click.

Deleting Cells:-

1. Select the cells to be deleted. 2. Edit Menu 3. Delete(dialog box

opens choose the option and OK.

About Rows and Cols:-

1. Inserting Row:-

a) insert Menu b) rows (Rows are inserted upward)

2. Deleting Row:-

a) Edit Menu b) Delete (Delete entire row)

3. Inserting Col:-

a) Insert Menu b) Col

Col is inserted on the left of the cell Pointer.

Deleting Col:-

a) Edit Menu b) Delete c) Entire Col.

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Hide Col:-

The hidden col is not printed.

1) Format Menu 2)Col 3) Hide

task:- hide more then one col.

Col Unhide:- do it.

Row Hide:- do it.

Row Unhide:- do it.

Col Width:-

1) Format Menu 2) Col 3) width 4)dialog box opens give the required col Width OK. (default Col width is 8.43)

Auto fit selection:-

Can adjust the data in the cell.

1) Format Menu 2) Col 3) Auto fit Selection

Manually increasing or decreasing Col height or Row width:-

Orally

Formatting Cell:-

a) To write Currency in a cell.

1) Format Menu 2) Cell 3) Format Cells(dialog box opens )4) choose the currency then upto which decimal places 5)Currency

Symbol OK.

Cell Alignment:-

1) Format Menu 2) Cell (dialog box opens) 3) choose Alignment tab (a)Horizontal (drop down pop up menu) b) Vertical(drop down pop up menu)

orientation Box:- user can spin the text from 90 degree to -90 can do it manually and also from degree box.

Cell Font:- u can choose

Cell boarder:-

1. Format Menu 2. Cells 3.from format dialog box choose the Border tab.

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OPTIONS a) Presets b)Border (choose the type of the border to give).c) Line style d) Color ( give different colors to border line).

Cell Pattern:-

1) Format Menu 2) Cells (Choose the cell Pattern tab)

a) Color b)Pattern click (different Patterns are displayed)

Fill Handle:-

It provides a short cut for automatically filling a range of calls with a series of values .

Fill handle is a small black square located on the lower right corner of selected cells.

Filling same type of date:-

1) type data in cell A1 2)select the cells in down ward direction in which to be filled. 3) Two ways

a) Edit Menu b) fill c) down fill or CTRL+D.

Filling Month:- 1) enter Jan into cell A1 2) Point to the fill handle with the mouse . 3) click and drag to cell L1 n drop. From Jan to Dec will be filled.

Exercise:- 1) Fill days 2)fill 1995 3)fill time 1:30

Typing same data on separate sheets:-

Shift +Sheet1+Sheet 2 + Sheet 3

Start typing (enter)

By holding the CTRL key user can select non-continuous sheets.

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FORMULA

Basic Properties of formula:-

1) All formulas begin with an equal sign.

2) After a formula is entered the resulting values is displayed in the cell

3) A cell containing formula is selected the formula is displayed in the formula bar.

Example:- 1) =1+2 gives 3 2) =4/2 3) =2*2+10 4) 2*(2+10)=24 , 4)= (5*10)/5 =5.

Exponent:- for solving the exponent prolem we use carrot sign.(^) =2^2 =4.

When formulas return errors:-

1) #div/0! Divided by zero.

2) #N/A! Not applicable (has different meaning depending on circumstances).

3) #Name! Reference to an invalid name.

4) #Null! Invalid intersection.

5) #Num! In correct use of Numbers, i.e SQRT(-0.002).

6) #Ref ! Invalid cell reference.

7) #Value ! usually caused by incorrect arguments or incorrect use of value.

Assignment:-

Create table using the Fill Handle.

2*1=2(a1*c1)

2*2=4(a1*c2) type the data in two rows. Then use the fill handle. At 10 it will give the error.

FUNCTIONS

1) Always begin with =(equal) sign.

2) Most functions to provide with one or more pieces of data to act upon, referred to s arguments. The arguments are enclosed in parenthesis following the function name.

Sum Function:-

Syntax. = SUM (range of cell).

i.e =SUM (A1:A2).

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a) =SUM(A1:A4:B4)

b) =SUM(A1:A4:B1:C1)

Average Function:-

Sum of values divided by No. of values.

Syntax. = Average (range of cells)

i.e = Average (A1:A5)

2 nd Method:-

1. Type = sign 2. Click on Name Box. 3. It will display the range of cells to be displayed the range of cells to be displayed. OK

Similarly of Average.

Percentage:-

(Obtain marks/total marks) /100.

Assignment No.1:-

Create a data base having the fields.

1.R.no 2.Name 3.Subjects (Math's, Chemistry, English, Phy etc. with their Marks) 4.Total Marks of the subjects. 5. Total Marks obtained by the student(using SUM Function) 6.Average (using AVG Function) 7.Calculate the Percentage (using the Formula) 8.Grade(by using the "IF" condition i.e = if(A1>=90,"Distinction",If(A1>=80,"A1 Grade")).

Assignment No.2:-

Design an Electricity Bill having the Fields.

1. Previous Reading i.e previous reading of the Units consumed. 2. Current Reading 3.Total Units consumed (using Formula i.e Current reading - Pervious reading) 3. Calculate Rs. for units consumed i.e for 50 units bill per unit is Rs.1,for >=100 units Rs 1.50 per unit,,for

CELL REFERENCES:-

There are three ways to reference a cell.

1. Absolute Reference:- Referrer's to specific cell or cells.

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POWER POINT.

Getting started:-

Click on icon or from start prog menu.

Power Point:-(def)

It is the soft ware usually used for preparing slides for presentation.

Creating a blank Slide:-

When Power Point window is opened P. Point dialog box is displayed.

O Auto content wizard.

O Template

O Blank Presentation.

O Open existing presentation.

Choose Blank Presentation.

Slide layout dialog box opens. 1. Choose the blank slide OK.

Using the drawing tool bar draw different objects.

Inserting New Slide:-

1.Insert Menu 2. New Slide.

Buttons on bottom of the window.

Slide Show ( To run slides)

Notes Pg View (To type any information regarding the slide)

Slide Sorter View (To sort out Reqd. Slide)

Out line View (contents on line Slide displayed)

Slide View ( to come out of slide View)

Prepare 2 slides using Blank Slide.

To Run Slide Show:-

1. Click on slide show button 2. At bottom R.Click. 3. Next( to move on to Next Slide or simply click on slide .

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Giving Back ground:-

1.Format Menu 2.Back Ground (dialog box opens).

Click on arrow 4. Click on Fill Effects (dialog box opens)

TABS a) Gradient b) Texture c)Pattern d)Picture.

5. i) Apply to all (will be applied on all Slides.) ii) Apply (applied on only selected slide).

Inserting Picture:-

1) insert Menu 2.Picture 3.Clipart.

Inserting Chart:- same as above.

Animation:-

To add special visual or sound effect to text or an object.

Preset Animation:-

1.select the text or object 2. Slide show Menu 3.preset animation (select the Animation.)

Custom Animation:-

1. click on the text or object to be animated 2. Slide show 3.Custom animation 4. Choose Timing Tab.

a)Don't animate O Animate O on mouse click O Automatically give time 1sec.

Effects Tab:-

1. entirely animation and sound. Choose sound.

Animation preview:-

can watch the preview before running slide.

1. Slide Show 2.Animation Preview.

Slide Transition:-

Adds or change the special effect that introduced a slide during a slide show.

1.select the text or object 2.slide show Menu 3.Slide Transition 4.in effect give transition.

Template:-

1.File Menu 2.New 3. Choose Presentation Design OK.

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2nd Tab:- choose Presentation Tab 2. Select Presentation type OK.