Mi-Project Program

Breakout SessionMDIT/DMB

IT Supplier Forum Breakout Session: Mi-Project Program

Mi-Project

Introductions Diana Quintero, MDIT Greg Faremouth, DMB

Why Mi-Project

IT Supplier Forum Breakout Session: Mi-Project Program

Agenda What it is How it works

Program specifics Company’s role State’s role

Timeline

IT Supplier Forum Breakout Session: Mi-Project Program

Mi-Project

A program to procure projects under $3 million All projects will be fixed price, based on

deliverables and/or service levels Mi-Project replaces the current MVP program Existing MVP contracts will expire at their

contracted end date

IT Supplier Forum Breakout Session: Mi-Project Program

Program Specifics

Contracts will be for a maximum of 36 months with no extensions

Maintenance services for the life cycle of a solution will be included as an option beyond 36 months

Optional product procurement

IT Supplier Forum Breakout Session: Mi-Project Program

Company Role

Register: www.michigan.gov/miproject Officially registered as a Mi-Project vendor upon

receipt of state notification Accept state terms and conditions Submit required certifications & representations Complete self-certification section

IT Supplier Forum Breakout Session: Mi-Project Program

Mi-Project Registration Form and Program Prerequisites

1.Bidders may submit one proposal for each posted Statement of Work.

2.Vendors must certify that they have three years experience in providing IT services in small to medium IT projects.

3.All bids are deliverable based, and all proposals are fixed, firm price.

4.Bids will be posted on the DMB Web site located at http://www.michigan.gov/doingbusiness/0,1607,7-146-6572---,00.html , only registered vendors may apply.

5.Bids will be posted on the DMB Web for 10-15 business days. All bids will be due to DMB at 3:00 pm on the posted due date. There will be a question and answer period, as well as the possibility of Pre-bid conference or Oral Presentations.

6.Vendors will have the right to appeal all decisions. The timeframe will be five (5) days from date of award.

7.Contracts will be for a maximum of thirty-six (36) months, no extensions, and a maximum dollar amount of $3,000,000.00. Maintenance services should be included for the life cycle of the solution.

IT Supplier Forum Breakout Session: Mi-Project Program

Mi-Project Registration Form and Program Prerequisites - Continued

9. Form DMB-285 will not be required. Bids should include a signed cover letter with bidder's company name, vendor ID number, and ITB number. Envelopes must have this information clearly marked on the outside.

10.Vendors must agree to all terms and conditions as revealed in the sample available on the DMB Web site, no exceptions will be allowed.

11.Vendors must complete the Certifications and Representations document and return to DMB with the registration form.

12.If an award is made, your company must submit a current Certificate of Insurance to DMB Purchasing Operations prior to the start date of the contract.

13.By signing this registration form, I request that my company is included in the MI- Project program I certify that I have read and agree to the above terms of the program: I am authorized by my company to enter into this agreement.

Name: ____________________________ Date: ___________________

Title: ______________________________________

Company Name:________________________________________________

IT Supplier Forum Breakout Session: Mi-Project Program

Company Role Check the Web site for bids

www.michigan.gov/miproject

Bid Bidders may submit only one proposal per bid

posting All proposals are fixed, firm price for a specific set of

deliverables and/or service levels Bids over $1 million: if not a small business, bid must

include 10% small business participation

IT Supplier Forum Breakout Session: Mi-Project Program

State’s Role Bids will be posted on the Web for 10-15 working

days Q & A will be inclusive of the 15 days Possible pre-bid conference

Turnaround from receipt of proposals to selection is 15 days Possible oral presentations

Decision criteria will be around qualifications, deliverables, solution, total fixed price and best value – proposal quality is the first consideration

IT Supplier Forum Breakout Session: Mi-Project Program

Timeline

June 28–Sept. 1, 2006 Registration period www.michigan.gov/miproject

July 21, 2006 Current MVP program will end

July 24, 2006 Bids will begin to post to Mi-Project

August 31, 2006 Waiver ends - bids over $1 million

must include a minimum of 10% small business participation